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Writing an Impactful Grant Writer Cover Letters: Do's, Don'ts and Examples

When applying for a grant, whether it's a federal or foundation grant, you need to include a cover letter along with your full proposal. The grant cover letter should be compelling and unique, highlighting the reasons why the potential funder should invest in your project. With this in mind, creating an effective grant cover letter can seem like a daunting task. But with the right approach, you can make your grant cover letter stand out letters and letter stand out from the crowd and increase your chances of success.

In the first and last paragraph of this article, we'll provide some tips for writing an impactful grant cover letter, as well as several examples and templates that you can use to get started. With these resources in hand, you’ll be able to craft a compelling letter that can help get your grant proposal noticed and accepted.

What is a grant proposal cover letter and why is it important?

A grant cover letter is an important document that allows you to introduce yourself and your project to a potential funding source. It is the first contact between you and the funder, so it's essential to make a good impression. A well-crafted grant cover letter can help you stand out from other applicants and demonstrate your commitment to the cause or project.

How does a well-written cover letter enhance your chances of securing a grant?

A grant cover letter is an important part of any grant proposal. It serves as the introduction to your proposal, demonstrating why your project is worth funding and how you plan to use the grant funds. A well-written cover letter stands out from other applicants and can make the difference between being awarded a grant or not.

It showcases your passion, professionalism, and alignment with the funder's objectives. It allows you to highlight key aspects of your proposal and make a compelling case for why your project should be funded.

How does a grant proposal cover letter differ from a resume or CV when applying for grant writing positions?

A cover letter is an introduction to your qualifications as a job applicant, while the resume or CV provides more detail about your education, experience, and skills. While both are important components of any job application, the cover letter should be the main focus in your presentation to a prospective employer.

The grant proposal sample cover letters letter introduces you and provides an overview of your experience and qualifications. While it should be brief, it should clearly explain why you are uniquely qualified for this job opportunity. The grant proposal cover letters letter should also demonstrate your knowledge of the company or organization, as well as how you can help them achieve their goals.

How can you grab the attention of the Grant Issuer right from the start?

When submitting a grant proposal, it is important to write a cover letter that captures the attention of the hiring manager. This letter should be concise and well-structured, giving an overview of your application or project's purpose and goals. A strong cover letter for a grant proposal can help you stand out from the competition and give you an edge in getting accepted.

Your cover letter should explain why you are the best candidate for the grant and how your proposal addresses the needs of the funding organization. Be sure to include an outline of your project objectives, a summary of how you will achieve those objectives, and any additional information about your qualifications that make you stand out from other applicants.

In addition to providing basic background information about your project, your cover letter should also give a brief overview of the project matches proposed budget and timelines. Be sure to explain how you plan to use the funds if awarded and provide any relevant data or research that supports your proposal.

Finally, your cover letter serves be sure to thank the reader for reviewing your application and offer contact information in case they have any questions or concerns. Your closing should be warm and inviting, conveying the message that you are confident in your ability to successfully complete the project. What should be the ideal length and format for a grant writer cover letter?

How do you start a cover letter for a grant?

When starting a cover letter for a grant, it's important to make a strong first impression and capture the reader's attention. Here are some tips on how to start a good cover letter for a grant:

Use a formal header

Begin your cover letter with a professional header that includes your organization's name, address, phone number, and email.

Address the funder personally

If possible, address the cover letter to a specific person by their name and title. This shows that you have done your research and are familiar with the funder.

Introduce your organization

Provide a brief introduction of your organization, highlighting its mission, values, and track record of success. Explain why your organization is well-suited for the grant.

Discuss the purpose of your project

Clearly articulate the purpose of your project and how it aligns with the funding organization's goals and priorities. Emphasize the impact your project will have in addressing a specific need or problem.

Explain the reasons for seeking funding

Briefly explain why your organization is seeking funding and how the grant will enable you to achieve your project goals. Highlight any innovative approaches or unique aspects of your project.

Remember to keep your cover letter concise, engaging, and focused on the organization name and funder's interests and requirements. It's also essential to proofread your cover letter for grammar and spelling errors before submitting it.

What words to use when applying for a grant?

Writing a grant proposal submission cover letter can be an intimidating task. Knowing what words to use in your letter reads order to convey the right message is essential for presenting your proposal to potential funders.

A grant proposal cover letter should include basic information about you and your project, as well as answer any questions the funder may have. The focus of this document should be on how your project meets the funder’s objectives. For example, if a funder is looking for projects that will have an impact on their local community, include specific examples of how your project would do this. Include any relevant qualifications and experience you may have, as well as any other accomplishments or awards related to your project.

It is also important to tailor your grant application cover letter to the specific target audience. Consider what language would be most effective in communicating with this audience, and make sure that you are using the right tone. Use an inviting yet professional tone of voice, as if you were speaking directly to the funder.

When writing a proposal, it is important to remember that it serves as an introduction to the funder. You want to make sure you are making a good first impression and convincing them that your project is worth their investment.

Finally, don’t forget to thank right person or the funder for taking the time to consider your application. Showing gratitude and respect can go a long way in demonstrating that you understand their values and priorities.

How do I write a grant request for money?

Writing an effective grant cover letter is often the first step in securing financial support for a project or program. Crafting a clear and concise one-page written document that succinctly outlines the purpose of your grant funding request, for example can make all the difference when it comes to gaining acceptance from potential funding sources.

Before you start writing your cover letter, take some time to research the grant program you are applying to. Understand their mission and any values they prioritize, and use this thinking to frame your request for funding. Focus on how your project aligns with those goals, and what value it will bring them.

When writing your letter, keep in mind that you should explain why this project or idea is unique while also clearly outlining the details about the project, including its goal and how it will be implemented. It is also important to include a brief overview of contact person and any relevant qualifications or experience that show your organization this particular person is qualified to lead this project.

Your cover letter should include a formal introduction at the beginning, and a concluding paragraph with contact information at the end for answer questions or follow up questions. It should also include a request for funding that is both direct and polite.

Finally, submit your effective cover letter with any other required documents requested in the grant application instructions. Taking the time to craft an effective grant cover letter will help ensure that you receive serious consideration from potential funding sources.

What are the 4 elements in a grant proposal?

The four essential elements of a grant proposal are: job title, the cover letter, the project narrative, the budget and any additional attachments.

Cover Letter

A cover letter is an introductory document that outlines your organization's mission and purpose. It should also briefly describe how your proposed project meets the funder's goals and objectives. The cover letter should be brief description concise and to the point; it should not exceed more than one page.

Project Narrative

The project narrative is the most important component of any grant proposal and serves as the backbone executive summary of your submission. It should provide a detailed description of your organization, its goals, objectives and activities that will be undertaken as part of this project. You should also include a timeline and methods for evaluating the success of your project.

The budget is an important part of any grant proposal for government grants. It should provide a clear breakdown of all costs associated with the proposed project, including staff salaries, administrative fees, overhead expenses and other related costs.

Additional Attachments

In addition to the aforementioned elements, grant proposals may also require additional attachments. This could include letters of support from other organizations or individuals, evidence of need for the proposed project, and/or proof of prior successful projects you've completed. Be sure to review all necessary requirements before submitting your proposal.

Writing a successful grant proposal requires a lot of research and preparation – but the effort can be worthwhile if your proposal is accepted. Make sure to include all of these essential elements in your grant proposal for the best chance of success.

Grant Proposal Cover Letters: Dos and Don'ts

Writing a grant proposal cover letter can be a great way to introduce yourself and your mission to potential funders. However, writing an effective grant letter is no easy task. Here are some dos and don’ts that you should keep in mind when crafting your cover letter for a grant proposal.

Start off strong by introducing yourself and your organization in a concise yet compelling way that will draw readers in.

Outline the objectives of your project and how you plan to achieve them in the allotted time frame.

Describe the impact that this project would have on the community, as well as how it fits into the overall mission of your organization.

Explain why your project is unique and deserving of funding.

Discuss why you believe in yourself and your own potential to achieve success with this project.

Demonstrate why someone else should believe in you and your project as well – citing any successes or accolades that you have already achieved.

Highlight any awards, certifications, qualifications, or expertise that you have acquired over time which make you a worthy recipient of this grant funding.

Show gratitude for the reader’s consideration and sign off with a powerful closing statement to leave an impression.

Don’ts

Avoid being overly formal. You can be professional without sacrificing your authenticity and voice.

Don’t mention any technical details about the project that you are proposing in the cover letter itself, as these should go in the proposal itself.

Don’t use jargon or complex language (unless it is specific to your organization or field).

Don’t forget to proofread and check your grammar and spelling.

Don’t use the same generic template for each grant you apply for – make sure to tailor it to the specific grant and organization that you are applying to.

Don’t include any irrelevant information that does not pertain directly to the proposal.

Don’t forget to provide contact information in case they have any questions or need additional information from you.

Finally, don’t forget to thank them for their time and consideration!

By following these dos and don'ts, you will be well on your way to writing an effective grant proposal cover letter that will help you stand out from the crowd! Good luck on your grant writing journey!

How much does it cost to write a grant proposal?

When it comes to the cost of writing a grant proposal, it can vary depending on several factors. The fees charged by grant writers can range widely, depending on their level of experience, track record, and the complexity of the grant proposal letter.

According to various sources, the typical range for grant writing fees is between $20 per hour for new grant writers and up to $150 per hour for experienced grant writers who have a successful track record in winning grants. However, it's important to note that these rates are not set in stone and can vary based on individual circumstances.

On average, the total cost for a grant proposal of 5 to 8 pages of narrative text is approximately $1,500. This figure can be higher or lower depending on the specific requirements of the grant and the complexity of the proposal. Some grant writers may also charge flat fees for their services, which can range from $6,000 to $20,000 based on the complexity and dollar amount of time required for the particular project itself.

It's worth mentioning that grant writing fees can also be structured as hourly rates or as a combination of hourly rates and consulting fees. Hourly rates for grant writers typically range between $35 and $60, with the median rate being around $50.

It's important to keep in mind that these figures are estimates and can vary depending on the grant writer, location, and the specific requirements of the grant proposal. It's advisable to discuss the fees and negotiate the terms with the executive director and the grant writer to ensure a clear understanding of the costs involved.

Sample Grant Cover Letters

Dear [Funder's Name],

I am writing to submit a grant proposal for the [Project Name] at [Your Organization]. We are thrilled to have the opportunity to share our mission and vision with you, and we believe that our project aligns perfectly with your goals of supporting innovative initiatives in education.

At [Your Organization], our mission is to provide underprivileged students with access to quality education and resources that will empower them to succeed. The [Project Name] aims to address the educational inequities faced by students in low-income communities by implementing a comprehensive after-school program.

We are seeking funding in the amount of [Amount] to support the development and implementation of this program. With your support, we will be able to provide academic tutoring, mentoring, and enrichment activities that will enhance students' learning experiences and foster their personal growth.

The [Project Name] stands out due to its evidence-based approach and its focus on collaboration with local community partners. We have already established strong relationships with schools, parents, and other organizations in the area, ensuring that our program will have a lasting impact on the lives of the students we serve.

We have carefully reviewed the priorities and interests of [Funder's Name], and we are confident that our project aligns closely with your giving area. By investing in the [Project Name], you will not only directly support the education of underprivileged students but also contribute to the overall improvement of our community.

Thank you for considering our grant proposal. We would welcome the opportunity to discuss our project with you further and address any questions or concerns you may have. Enclosed is our detailed proposal, which provides a comprehensive overview of the [Project Name]. We look forward to the possibility of partnering with [Funder's Name] to make a difference in the lives of these deserving students.

[Your Name]

[Your Title/Position]

[Your Organization]

This is a good grant proposal cover letter for several reasons:

Personalized and professional:

The letter begins with addressing the funder by name, showcasing a personal touch. It maintains a professional tone throughout the letter.

Clearly states the purpose:

The letter clearly introduces the project being proposed and highlights its alignment with the funder's goals and priorities. It instantly communicates the purpose of the grant proposal.

Concise overview:

The letter provides a concise overview of the organization's mission and the project's objectives. It effectively communicates the need for funding and how it will address educational inequities in low-income communities.

Demonstrates evidence-based approach:

The letter emphasizes the evidence-based approach of the project and mentions the established relationships with local community partners. This demonstrates that the project is grounded in research and has the potential for long-term impact.

Tailored to the funder:

The letter acknowledges that the organization has carefully reviewed the funder's priorities and interests, showing that the proposal is specifically tailored to their giving area. This increases the chances of the funder seeing the project as a good fit.

Encourages further discussion:

The letter expresses willingness to discuss the project further and addresses any concerns or questions the funder may have. This shows a proactive approach and openness to collaboration.

Encloses detailed proposal:

The letter mentions that a detailed proposal is enclosed, providing the funder with more information about the project. This allows them to delve deeper into the specifics of the project if they wish to do so.

Grateful and forward-looking:

The letter ends with a note of gratitude for considering the grant proposal and expresses enthusiasm for the possibility of partnering with the funder. It conveys a positive and hopeful tone.

Overall, this cover letter effectively communicates the organization's mission, the project's objectives, and its alignment with the funder's goals. It presents a compelling case for funding and invites further engagement, making it the foundation of a strong grant proposal cover letter.

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WTO / Letters and Emails / Cover Letters / Grant Proposal Cover Letter Sample: Expert Guide (Templates)

Grant Proposal Cover Letter Sample: Expert Guide (Templates)

A Grant Proposal Cover Letter is a formal document that provides information about a proposed project or mission.

It is submitted to government agencies, foundations, or organizations that provide grants.

The grant proposal cover letter is submitted with the grant proposal or application document. It provides vital information about the project, its background, purpose, and goals. The grant proposal cover letter is used to help persuade the reviewer to provide financial support for the project. The letter can be used by organizations that have written a grant proposal or application document to potential funders.

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Free Comprehensive Grant Proposal Cover Letter Sample 01 for Word Document

Writing a Grant Proposal Cover Letter

Organizations writing a grant proposal cover letter must ensure they follow a well-outlined process. The step-by-step process ensures that all elements of the grant proposal letter are included. It also helps ensure that the letter is written in an appropriate format.

The following is a step-by-step process of how to write a grant proposal cover letter:

The top of the grant proposal cover letter should include a letter header. The organization’s writer may opt to use a formal header to ensure the letter looks more professional. The information provided in the header will ensure that general information concerning the organization and funder is provided.

The following information should be contained in a grant proposal cover letter header:

The date indicated in the header of a grant proposal cover letter should be the same as the date stated in the complete grant application. Stating the same date on both documents means they are sent to the guarantor on the same day. It helps create consistency in all the documents.

Address the funder

The funder’s name, address, city, state, and zip code should be indicated. The funder’s details provide information on who the letter is for. The funder’s address should appear under the sender’s address. The organization’s writer should confirm the name and address of the funder with a phone call or email the funding body. It will help to ensure the funder’s details have not changed.

Your company details

At the top left of the header, the writer’s company name and address should be provided. The writer’s company details will provide the funder with information on which organization is writing the letter.

Secondly, the organization’s writer must greet the funder with ‘Dear’ and include a recipient’s title such as Mr., Ms., Dr, etc. The salutation should be followed by the funder’s name, which should be punctuated with a comma. The writer can ensure that the right person is being addressed by calling the company or organization meant to receive the letter and confirming the detail.

Introduction

Thirdly, the organization’s writer should be introduced in the grant proposal cover letter. The organization’s legal name, which is its corporate name, should be indicated. In addition, the writer should indicate what the organization does and the need for its work.

Next, the body of the grant proposal cover letter should discuss the project. The information provided in the body will enable the recipient to understand what the organization hopes to accomplish with the grant. The writer should explain what the project is, the purpose it serves, and how it aligns with the funder’s priorities.

The writer can also add any data obtained that shows why the project is necessary. The amount of money the organization requests and the reason or use for the sum should be provided.

The following information should also be outlined in the body of the grant proposal cover letter:

Explain methods, strategies, and solutions

The writer should provide information on how the organization plans to use the grant and the solutions the fund will offer to a problem. The writer can incorporate a visual representation or graphic model of this information. The methods used to represent the organization’s data should be combined with details to ensure that the grant proposal cover letter has a professional tone. The writer can mention a timeline of when the funder should expect to see results.

Explain your corporate structure

The body of the grant proposal cover letter should also contain information on the grant requesting organization’s corporate structure. The writer should indicate that the organization’s internal management structure supports the project. The information on the corporate structure should be brief.

Highlight your strengths

The writer should explain why the organization is the best place to execute the project- or mission. Comparison with other organizations can provide clarity on which areas the writer’s organization excels in. The writer may sight the experience of the organization’s staff and volunteers, experience with the problem the project hopes to resolve, or community support for the organization. The names of the other organizations used in the comparison don’t have to be mentioned. The writer’s emphasis should be placed on highlighting the organization’s strengths.

Finally, the concluding paragraph should summarize the information already stated in the grant proposal cover letter. The writer should also include a thoughtful sentiment of what partnering with the funder would mean to the project’s beneficiaries. An expression of the writer’s appreciation for the funder’s consideration of the grant proposal should be indicated. The writer can also extend an invitation for the funder to visit the organization or its worksite.

The writer should end the grant proposal cover letter by signing off with an appropriate word or phrase such as ‘Sincerely,’ an ‘awaiting your response’ or ‘With great hope.’ The sign-off word or phrase used should suit the theme or topic of the letter. The executive board of directors, board president, or both should sign the grant proposal cover letter. The sign-off should indicate the signer’s first name, middle initials, last name, and jobs title. The writer should also provide the contact details of an individual who can answer the funder’s questions.

Note: The word ‘ENCLOSURE’ or ‘ATTACHMENTS’ should be written at the bottom of the grant proposal cover letter. These words help to indicate that the grant proposal is included in the packet. Writing these words in all caps emphasizes the importance of the grant proposal.

Grant Proposal Cover Letter Template

[Organization’s Name]

[Organization’s Address]

[City, State and Zip Code]

[Funding organization’s contact Name]

[Funding Organization’s name]

Dear {funding organization’s contact Name],

[Organization name], which has been around for{number] years, is requesting a grant of ${amount]. The funds will be for an upcoming project, [project title]

Our organization focuses on [organization’s mission]. The project centers on [purpose of the project]. We target [group set to benefit from the project]. The need for the project is supported by our primary research, which found that [ the problem the project aims to solve]

The grant fund provided by your organization will enable us to [how the grant will be applied]. The fund will ensure that [ potential positive impacts provided by the funds]. Our [corporate structure] have expressed their enthusiasm for the project. We believe that our connection with [target beneficiaries] places us in the best position to carry out this project.

We appreciate your consideration. Please feel free to contact [name of organization’s contact] for any questions at [phone number or email].

[Signature]

[Name of CEO/board chair]

Sample Letter

Oracle Literacy Center

245 Hill Street

Boston, MA 46479

May 18th 2020

Neilson White

Waves Discovery foundation

Boston, MA 43578

Dear Mr. White,

The Oracle Literacy center, which has been around for 10 years, is requesting a grant of $ 500,000. The funds will be for an upcoming project, Digital Literacy Academy.

Our organization focuses on bringing literacy to disadvantaged communities in developing countries. The project centers on developing digital skills in Malawi. We target poor, disadvantaged adolescence and children. The need to implement the project is supported by our primary research, which found that less than 4% of the population has digital skills. We understand that your organization aims to increase literacy in developing nations; hence, why we believe that parting with you can help both organizations meet their goals

The grant provided by your organization will enable us to build a learning facility in the outskirts of the capital. The fund will ensure that poor, underprivileged children pioneer a new digital era in the county to facilitate its development. Our board of directors has expressed their enthusiasm for the project. Our connection with the local people places us in the best position to carry out this project.

We appreciate your consideration. For any questions, please feel free to contact James Green at 555-555-7788 or [email protected].

Mary Winters

Executive Director and Manager

Do’s and Don’ts for Writing the Letter

When writing a grant proposal cover letter, it is important to consider the dos and don’ts. Understanding the do’s and don’ts of writing a grant proposal cover letter will ensure that the organization captures the funder’s attention. It will also ensure that the letter is effective in communicating information about the organization and the grant.

The following are the does and don’ts of a grant proposal cover letter:

Following are the dos for a grant proposal cover letter:

The grant proposal cover letter should be a quick read for the funder. Therefore, the writer of the letter should ensure that it is only limited to one page. The contents of the cover letter should be focused and to the point. Each paragraph should be limited to only a few sentences to ensure that the letter is short.

Ask for feedback

Upon completion of the grant proposal cover letter, the writer should ask a co-worker to read it. The co-worker will help identify any typos in the letter. The reception of positive feedback will be an indication that the writer should send the letter. In addition, asking for feedback will help ensure that the grant proposal cover letter effectively compels the funder to consider the organization’s grant proposal.

Format the letter carefully

The writer of the grant proposal cover letter should ensure it is appropriately formatted. A well-formatted grant proposal cover letter ensures that single spacing is applied throughout the letter. There should also be spacing between the organization’s address and the funder’s address. Appropriate spacing should also be applied between paragraphs. If possible, the writer should include a live ink signature. Three blank spaces should be left where writers can indicate a complimentary close and their name for the signature.

Send the cover letter in PDF

The grant proposal cover letter should be in PDF if the writer intends on sending the letter via email. PDF will ensure that the letter is safe from malware. It also helps the foundation sign the letter digitally if it wishes to do so. Sending the cover letter in PDF will also lead the funder to perceive that the organization is competent.

Write the cover letter last

The cover letter should be written last because it helps the organization reflect on achievements such as completing the fund request. It also ensures that the writers provide information from a knowledgeable perspective. The writer also ensures that the cover letter is more engaging than the other documents attached to it.

Don’ts

Following are the don’ts for writing a grant proposal cover letter:

Don’t repeat the information in the proposal

The grant proposal cover letter should not be a repetition of the information contained in the proposal. Its main purpose is for the funder to get to know more about the organization and its project. It is a tool that can persuade the funder to provide the organization with the grant.

Don’t use big words

The writer of a grant proposal cover letter should avoid using complex words that the funder may not understand. The use of complex words could be counterproductive and jeopardize the organization’s chances of receiving the grant. Instead, the writer should only focus on pleading the organization’s case before the funder.

Don’t make grammatical mistakes

The writers should proofread the grant proposal cover letter upon completion. No grammatical mistakes should be present in the document. The presence of grammatical errors may lead to the organization being perceived as unprofessional and lazy.

Key Takeaways

A grant proposal cover letter effectively provides information about an organization’s grant proposal and shows its commitment to the project suggested to the funder.
The letter can achieve its effectiveness by providing clear, concise information about the project.
The organization must ensure that it mentions certain aspects of the project, like its potential beneficiaries.
The tone of the letter should be professional.

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How to Write a Cover Letter for Your Grant Proposal

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November 20, 2023

Table of Contents

If you’re applying for a grant, the funder will often ask you to submit a cover letter with your grant proposal.

I know, this can be frustrating. You’re already dedicating time to writing a successful grant proposal . Why do you also have to write a cover letter?

Although it may seem like extra work, it’s actually a critical step to get right. If you don’t nail it, the funder may pass over your application entirely.

To avoid this, we’re going deep into how to write effective cover letters for grants. In this article, we’ll unpack:

What cover letters for grant proposals are
Why it is an important piece of your grant application
And the six parts of a successful cover letter
Templates to get you started
Pitfalls to avoid

Let’s dive in!

Grant Proposal Template for Nonprofits (+5 Tips Included)

What are Cover Letters for Grant Proposals?

A cover letter for a grant proposal is a document that goes along with your completed proposal. It is your opportunity to demonstrate that you understand the priorities and interests of the funder and how your work aligns with their goals.

An effective cover letter will communicate why your organization and your program deserve to be funded . It should pique the funder’s interest, getting them to read your full proposal.

Pro Tip : Cover letters are typically only requested by foundations and corporations . In the case of government grants , they don’t ask for cover letters because they have very specific proposal layouts and requirements.

Only submit a cover letter if the funder requests one. Many funders now utilize online application systems which do not require a cover letter, so make sure you understand the requirements of the specific funder.

Overall, the cover letter provides a taste of your organization and request. It should entice the funder and demonstrate why you are a good fit.

Good grant application letters reference the funder's requirements, is directed toward the funder and not generic, and includes a cover letter.

Insights Straight To Your Inbox

Why are cover letters important for nonprofits.

If you see the cover letter as just a nother checkbox you need to complete before submittign your application, think again. Here are 4 reasons why you need to think hard about writing a grant proposal cover letter that captures the attention of funders.

First Impressions Matter: Setting the Tone for Your Proposal

The cover letter is the first point of contact that your nonprofit has with a potential funder, and you want to make a good impression !

A professional, concise, well-written cover letter sets the tone with the funder for the rest of your proposal. It’s also a chance for you to capture the reader’s attention and get them excited about your proposal.

Building a Connection With Potential Funders

Your cover letter is your opportunity to get the funder engaged .

The cover letter gives you a chance to share your “elevator pitch” with the funder. If a funder walks away from your cover letter feeling excited about your project, you’re leagues ahead of the competition that submitted a dry, cookie cutter cover letter.

Highlighting Key Points From Your Grant Proposal

A grant proposal’s cover letter isn’t all that different from a potential job’s cover letter.

Highlight the key points that will help you stand out above other applicants . Don’t be afraid to brag a little bit! Tell the funder why your proposal or project is unique and impactful.

But remember—a cover letter is not an executive summary .

Demonstrating Organizational Maturity and Professionalism

Your cover letter is an opportunity to demonstrate your organization’s maturity and professionalism . Make it known that you receive and manage a large grant portfolio of grants every year, and that you have experience in maintaining grant compliance .

In doing so, you are showing the funder that they can trust you with their award.

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6 Parts of a Successful Grant Proposal Cover Letter

Below are general formatting tips for your grant’s cover letter:

Your cover letter should be written on company letterhead.
The date on the cover letter should match the date of your proposal or application.
The letter should be contained to one page, consisting of 3-4 paragraphs.
Find the appropriate contact person at the funding organization so you can address your letter to a specific person.
The address of the funder should be placed at the top of the letter. Format the address as: contact name, title, funder name, address.
Use a formal introduction in the salutation, such as “Dear Mr/Mrs.”
The letter should be signed by an appropriate official from your organization, such as the Executive Director.
Include the word “ENCLOSURE” or “ATTACHMENT” at the bottom to indicate that the letter is part of a larger packet.

In addition to these basic formatting tips, there are 6 basic parts that you should be sure to include in your grant proposal cover letters.

Introduction: Who You Are

Be sure to introduce your organization at the beginning of your cover letter.

This provides readers with a background understanding of your nonprofit and its purpose. You want to include things such as the name of your organization, your mission and values , and how long you have been in existence.

About Your Organization: What You Do

In this section, you want to concisely explain what your organization does—include relevant programs and projects.

This will show that your organization’s work aligns with their mission and giving priorities.

Need Statement: The Problem You're Addressing

Clearly state the problem that your program or project intends to address.

This demonstrates to the reader that you are filling a gap that exists in your community. You should include data to support your statements when possible so that the funder knows the need is real.

Project Overview: Your Plan

While space is limited in a cover letter, it is important to share outline a well-thought-out project plan. Showing funders how you plan to utilize their funds will help your proposal stand out.

Funding Request: What You Need

The whole purpose of submitting a grant proposal is to secure funds for a program or project.

Don’t dance around it. Call out exactly how much money you need for your initiative so that the funder knows up front whether or not your request is in alignment with their giving priorities.

Pro tip: Often, nonprofits don’t ask for enough funding. To not leave anything on the table, Instrumentl users can quickly uncover how much to ask for in a grant by using our insights on funders.

Closing: Why They Should Support You

You want to end your cover letter by telling the funder why they should support you. Whether it is because your missions are aligned, your project is super unique (ideally, both!), you want to clearly state these reasons in your cover letter.

Consider closing the letter with an invitation for a site visit or program observation, if appropriate. Be sure to include the contact information for whoever can answer application questions. And end with a confident statement such as “I look forward to speaking with you more about this program.”

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3 Sample Cover Letters for Grant Proposals

In this section, we have written original sample grant proposal cover letters. Following each example, we break down the good and bad parts of each letter.

1. Following Up After Meeting With The Funder

Grant proposal cover letter example one breakdown.

Here’s why we like this cover letter:

Referencing those prior conversations will remind the funder that you’ve already done some leg work in terms of outreach and research into the foundation.
This letter includes erveral of the key parts of a successful cover letter, such as the introduction, information about the organization, funding request, project information, and a confident closing.

The letter is also signed by the executive director and provides her contact information. However, there could be a bit more emotion incorporated into this letter to help the funder form a connection with the organization and the project .

2. Breaking The Ice With A New Funder

Grant proposal cover letter example two breakdown.

Our second grant proposal cover letter example also covers many of the key components: organizational info, funding request, project information, and a closing.

We really like how the closing in this letter includes an invitation for the funder to tour the facility and see the work in action—this is such a good idea!

This letter is lacking a statement of need , however. Although it clearly shows alignment between the nonprofit’s work and the funder’s mission, there’s no information about why there is a need in this community for support for people suffering from PTSD . Again, some data points would go a long way here in making this a more compelling case for support.

Also note that this letter does not reference any prior conversations with the funder. This is a good template to use if you are applying to a funder for the first time.

3. Renewing Funding From A Previous Funder

Grant proposal cover letter example three breakdown.

Our final example demonstrates how you would write to a funder that has previously funded your organization.

The nonprofit explains how a prior grant from this foundation helped their program; we LOVE that they included data about how many youth were served from the prior grant. This helps the funder really understand the impact of their donation, which will give them confidence in choosing to fund this organization again.

This letter also does a great job of showing the nonprofit’s alignment with the funder’s mission and work . Again, this instills confidence in the funder that they’re making a good investment with their money.

Mistakes to Avoid When Writing a Grant Proposal Cover Letter

So, we’ve reviewed what a grant proposal cover letter is, why it is important, and what the key parts are that should be included in the letter.

You’re probably feeling like you’re almost ready to start writing your own cover letters—but hold on. Before you dive in, let’s review some common pitfalls in cover letter writing and how you can avoid making these mistakes.

Mistakes to Avoid When Writing a Grant Proposal Cover Letter

Overloading the Cover Letter with Jargon

One of the biggest mistakes you can make when you’re writing a grant proposal cover letter is filling it with industry-specific jargon .

Don’t try to impress the funder with all the fancy terminology of your industry. Not all funders will understand this lingo, and it could end up confusing them instead of helping to make the case for your project.

Ignoring Specific Funder Guidelines and Requests

This is a critical mistake that many grant applicants make. Don’t ignore the funder’s guidelines !

Every funder will have different requests—whether they want you to hand-deliver 10 copies of your single-sided application or request a signature from your Board Chair, it’s imperative that you follow these guidelines.

This relates to the cover letter as well! If a funder specifically says to not include a cover letter, listen to them!

Being Vague or Generic in Your Statements

Another common pitfall that nonprofits fall into is being overly generic and vague in their cover letters .

To demonstrate why your nonprofit is a good fit for the funding opportunity, share specifics about your organization, background, mission, and goals.

Another piece of advice—don’t use the generic “To whom it may concern” or “Dear Human Resources” salutation. Find a specific contact to direct your proposal to so that you can personalize the letter.

Instrumentl is a great resource for finding funder details, providing clear insights into who some of the key people within a foundation are.

Overlooking the Importance of Follow-Up Information

All of the examples that we showed you included details on who the funder should contact if they have any questions . This is so important!

You don’t want a potential funder to be stuck Google-searching information on your nonprofit if they need to contact you. That’s a sure fire way to get your application declined.

Wrapping Things Up: Cover Letters for Grant Proposals

To conclude, make sure you understand funder requirements, obtain information for a direct contact at the funder, and write the cover letter after you complete the grant proposal application.

If you follow these steps, you will be well on your way to writing a good grant application letter.

For more tips on enhancing your grant proposals, check out these 21 grant writing examples for nonprofits !

Amelie Heurteux

Amelie Heurteux, a Customer Success Manager at Instrumentl, works day in and day out training nonprofits and grant writers how to efficiently prospect new funders and streamline their grant tracking and management processes.

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Starting a business

Cover letter for grant proposal: sample & tips for success.

Once you’ve decided to turn your passion into a children’s activity business and write a business plan , you should turn your attention to funding. How are you actually going to get this new venture off the ground? At Sawyer , we work with thousands of children’s activity and education businesses and we know that grants are a great way to subsidize the cost of starting a new business so you can get your first students in the door.

In order to successfully win a grant, you need a strong grant proposal. Talking about your business and what you will accomplish with the money awarded to you is part of writing a good grant proposal, but personalization is even more important. Even though it might take longer to write personalized proposals for each grant, it is definitely worth the time spent. And the cover letter for a grant proposal is the number one place to show this personalization.

Cover letter for grant proposal: Sample & tips

Use these tips and our template to help you write a great cover letter for a grant proposal.

How to research grant opportunities

Writing a grant proposal cover letter, cover letter for grant proposal sample.

When it comes to writing a grant proposal and winning the grant, personalization is key. Whether you are looking for government or private grants, there are a lot of incredible opportunities for you to find the right ones for your new children’s activity or education business. Here are our suggestions on how to research grant opportunities so you can personalize your cover letter and proposal.

Cover all of your bases

Grants are, for all intents and purposes, free money, so it is in your best interest to do as much research as possible so that you can apply to any and all grants to which you are eligible. This means looking at government, both federal and state-level, as well as private grants. Private grants are offered by corporations and foundations and can have additional requirements. For example, some private grants are exclusively for women or minority communities.

You can find private grants here:

National Association for the Self Employed (NASE)
Grants for indigenous people
Grants for women

To find government grants, check out:

Challenge.gov
Small Business Development Centers (SBDCs)
Economic Development Administration (EDA)

Read about the organization or agency

Before you start writing the cover letter of your grant proposal, do your research! Read about the mission, values, and goals of the organization or agency that is awarding the grant. Take notes so that you can tailor your cover letter and additional elements of your grant proposal to that specific agency or organization. This will help you stand out and let the reader know that you spent the time to personalize your proposal to fit this specific grant.

Research past winners

Most grants will include a page with past winners. Take a look at these people and their companies so you can see what the organization or agency is looking for in a grant recipient. We also recommend that you reach out to these past winners to see if you can set up an informational phone call or coffee chat to learn more about their success. If you do this, be polite and aware of their time. Come prepared with questions and be sure to say thank you afterwards.

Photo of cover letter for grant proposal

Once you have done your research, you are ready to begin writing your grant proposal cover letter. Take a look at the website for the grant to which you are applying to make sure they do not have any styling or formatting requirements. In addition, some government grants do not require a cover letter at all. Therefore, you should always double check before writing one.

The goals of your grant proposal cover letter are:

Introduce your business to the reviewer
State what you need (the amount of funding)
Explain why you need the funding

What makes a successful grant proposal cover letter?

It is succinct and to the point: Do not go over 1 page.
It is unique: Don’t repeat what they will read in your proposal.
It is personalized: Show them how much research you have done and why your children’s activity or education business fits with their mission.

Important tips for your grant proposal cover letter

Use your company letterhead so it looks professional. You can use free design sites like Canva to easily create letterheads.
Make sure you use the same date throughout your application. Even though experts suggest that you write your cover letter last, use the same date, which is the date of submission, across the whole proposal.
Double check the organization’s contact information with a call or email so you know it is correct when adding it to the cover letter.
Address the cover letter with “Dear” and then the title and last name of the reader. Make sure that you have the right name when you confirm the contact information.
End the cover letter by signing “Sincerely” and your name and the name of any other high level board members, if you have them for your company. Leave room to sign it by hand and type your name below that.
Include the word “ENCLOSURE” in all caps at the bottom of the letter.

‍ Cover letter for grant proposal outline

In your first paragraph, introduce your proposal, company, and request. Make sure you use the legal name of your company. Explain what you will accomplish with your company and, if there is data to back it up, include one point of research. For example, if you are starting an art education business, include a piece of information on the benefits of art classes for children.
The next 2 paragraphs should be short, but pack a punch. Talk about the purpose of your business and how it fits with the mission of the organization or agency. If you are applying for a specific grant based on eligibility, like one for women, make sure to speak to this in the letter.
Your conclusion paragraph should summarize what was said above and can mention how the grant and support of the organization would be beneficial for your company. You can even invite the reader to visit your classes online or in-person once they are up and running.

October 21, 2021

Grant Administrator

Organization Name

1234 Main St.

Anytown, USA 12345

Dear Mr. Jay,

Please find enclosed the grant proposal for Little Hands Art Community, a new art program helping children find their passion for creation. We are respectfully requesting a grant of $50,000 to start this children’s education program with online and in-person activities for children of all ages. Art has incredible abilities to help children regulate their emotions and stabilize their feelings, according to research done by the National Endowment for the Arts .

By working with qualified art teachers as well as licensed developmental specialists, Little Hands Art Community has a goal of teaching children to find beauty in everything. We will have classes available for children of all ages and ability levels. In addition, part of the funding requested will go towards scholarships and free classes that will help children from low-income families attend classes.

We have been working with children in our neighborhood of Santa Fe on our own for 6 months now and seen a vast improvement not only in fine motor skills, but also in emotional intelligence. Parents and teachers have reported that the classes have helped students better understand themselves and each other. We know that setting the next generation up for success is one of the missions of Organization Name and we hope you can see how Little Hands Art Community fits into that goal.

Thank you for taking the time to read our included proposal and consider us for this grant. We look forward to speaking with you more about how Little Hands Art Community can partner with Organization Name to help more children lead happy and healthy lives. If you have any immediate questions or need further information, feel free to reach out to me at 555-555-5555.

Sincerely, ‍

Elizabeth Jones (signature) ‍

Elizabeth Jones

Founder, CEO of Little Hands Art Community

123 Smith St,

Santa Fe, New Mexico 12345

[email protected]

555-555-5555

Photo of cover letter for grant proposal sample

With these tips & cover letter grant proposal sample, you should be well on your way towards writing a strong cover letter for grant proposals. For even more information on how to get a small business grant , check out our guide. If you are looking for more guidance on how to start a business teaching children , the resources and tools offered by Sawyer for Business can help.

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How to Write a Great Grant Proposal Cover Letter

Become a Certified Grant Writer

Although your grant proposal cover letter isn’t the most exciting part of the grant proposal, it’s still vital to get funding. T he cover letter is the first contact point a potential organization or funder will have with your nonprofit project.

It’s like going out on a date. Sure, looks aren’t everything. Nevertheless, if you utterly don’t care about how you dress, you’re making it harder for yourself.

And just like your looks, you want to make your grant application cover letter simple and focused on impressing a particular person. It’s the first contact with the executive or organization you wish to request funding. If you want them to read your grant proposal request, they’ll have to like the cover letter first.

More crucial steps will come later, presuming the funder reads your cover letter. Although you can search for sample cover letters, they are usually hard to find.

Research shows that about 35% of grant funders funded 50% or more of the received grant requests. So, your grant proposal cover letter needs to be a complete home run. Here’s how.

How to Write a Grant Proposal Cover Letter

How to writer a grant proposal cover letter

First of all, an average grant proposal letter shouldn’t be more than one page long. Cover letters are the pitch of your detailed grant proposal. Think of it as a summary of your book.

Before writing the first paragraph, you should open the letter with the contact’s name, title, address, and other related information. Although this might sound obvious, double-check that the contact information is correct. There are countless examples of rushed letters. You don’t want your project to crumble due to a misspelled executive director name.

Do your research before starting the cover letter. You can quickly find the correct information via a single call, email, or simply by doing some Internet scavenging.

Similarly, address the person with “Dear” and add a personal title such as Mr. or Mrs. Again, it’s cover letter 101, so it will feel even worse if you misspell the first step.

If this doesn’t seem like a big deal, look at it like this. Executives have a keen eye for sloppiness. Since they will skim any cover letter first rather than reading it to the last paragraph, you don’t want mistakes popping out.

The initial information tells the funder you didn’t go in headfirst, and proper addressing tells them you’re a potential candidate. If the letter lacks, you’ll be mistaken for a novice instead of a candidate worthy of doing business.

If you’re interested in learning more about the grant writing process, then take a look at our grant writing certification course.

Get Straight to the Point in Your Grant Proposal Cover Letter

Everybody knows why you’re writing a grant proposal cover letter; it’s in the name. Meaning, there’s no reason to sugarcoat it.

After you nail the introduction, it’s time to introduce yourself and your organization. In the first paragraph, format the content into two sentences maximum. Here, you’ll write who you are and your job title. That’s it.

Next, get right to the point. Describe why your organization or foundation needs the grant, what’s your mission, and most importantly, the budget you’re requesting. Maybe you’re working on a community project, or it’s a charity. Either way, make it brief.

While on the topic, you should create a proposal for grants of all sizes. Even if a smaller grant doesn’t suffice, having it can attract larger grants. There are about 900 federal grant programs . Don’t limit yourself.

Another great touch is to validate your project via research. If you have cold data that justifies your organization’s existence, rarely will anyone find a way to object.

If you’re not 100% sure how to format the paragraph, create a sample cover and share it with friends or co-workers. Write the section, read the grant request introduction, then ask two questions .

Can you tell me what the project is about? – Although the mission is clear to you as a writer, it might read astrophysical development documents to a fresh pair of eyes.
How did you feel when you read the requested funding? – This is to see how another person will react. Keep in mind that how your friend and the funder reacts can differ.

Methods, Strategies & Solutions

In the next paragraph, you should explain how you plan to use the grant to the grantor. By doing this, you’re effectively telling the funder that you have a plan in motion. You can also include a graphical modal for visual representation, depending on the format.

Some writers like to use a numbered sample. The format can work both when you’re explaining your goals and strategies:

The organization’s four main goals
The project’s five phases

Usually, you want to back up each number with further details. Although an excellent overview, simply including a couple of numbers in your letter won’t suffice. Find the balance between simplicity and complexity. Numbering provides a clear summary, while further details should give the letter a more professional tone.

An additional touch is to offer a timeline where you explain significant milestone and their due dates. You can also do that by using a brief bullet-point format. The timestamps can be months or quarters, depending on the project’s length.

Again, remember you’ll go into full detail in the grant proposal. Although defining strategies and methods isn’t crucial for the cover letter, add it if you can fit it on that one page.

Cover Letters & Necessary Data

After the mission details and budget proposals, it’s time to quickly cover organization info and structure. It can be tedious, but every grant proposal needs it, especially if you grab their attention.

Again, keep it short. Explain your corporate structure and related information in just a couple of sentences, including the founding date. Grant proposals require the data, and although you’re not writing a contract but a cover letter, you still need to present the essential information.

You should also explain how your project matches the funder’s and why the funder should give you the support and funding priority.

As always, double-check the information in your proposal letter, especially if you’re running a nonprofit organization. It’s somewhat easier to get grants for a nonprofit project, but funders are more likely to check the details. Although many think that foundation funding is the primary source for nonprofits, about 80% of income comes from other sources.

If the grant funder likes your cover letter, you want to make it easy for them to contact you about the grant proposal.

Always end all your cover letters with a positive closing line such as “Looking forward to your response.” The goal is for the letter to sound optimistic, grateful, but not needy.

Sign the letter and if your organization has an executive director, have them sign as well.

Common grant proposal cover letter elements

Cover Letter Tips & Mistakes to Avoid

For the final polish of your proposal, you can do things to give the letter a more personal and professional touch.

Ask for Feedback

Before pressing “send,” have co-workers read the sample of the proposal one more time. Good feedback is hard to find, and once you make contact, the fabled typos become irreversible. Don’t be gun shy to even reach out to your wider community for support.

Send the proposal sample page to anyone you can and collect their feedback. Naturally, you don’t want to spend half of your waking life collecting feedback. Still, a cover letter is just words on a paper without the reader understanding what you want, especially when they’re giving you money.

If still not convinced, it takes between 80 to 200 hours to write a grant proposal, and it can cost several thousand dollars if you’re hiring a grant writer . You don’t want a single page to ruin all the hard work.

Use Plain English

We all want to impress others. But using complex words can easily backfire and ruin your chance.

The point of a proposal letter isn’t to show your vocabulary but to state your case as straightforward as possible. If you’re unsure if you’re overdoing it, some helpful apps and websites will tell you if a sentence is too long or too complex.

Final Formatting

Ensure the dates match since you’ll have a date both in the cover letter and the main grant proposal. You don’t want to send a proposal where the grant proposal has April 5th while the cover letter has November 27th. This goes for other files you’ll send as well.

The cover letter should use single-space and leave space between addresses in the heading. Double-space means less room to write the limited information you need. This doesn’t mean you should delete the area between paragraphs. Give the letter room to breathe.

Although unnecessary, it can be a nice touch if you place your signature in live ink. Leave about three empty spaces the complimentary close and your name for the signature.

Send the Cover Letter in PDF

If you’re emailing the grant proposal letter, email the document in PDF. There’s a chance the foundation will offer to sign documents digitally. Additionally, unlike other text files, PDF is safe from malware. Meaning, a PDF will not only look competent but will also leave a good impression in the eyes of the more “tech-savvy” grant funders.

If you are new to grant writing and are looking to break-in, we recommend taking our Grant Writing Certification Course , where you will learn the fundamentals of being a grant writer, how to write proposals that win grants, and how to stand out as a grant writing candidate.

We offer a wide variety of programs and courses built on adaptive curriculum and led by leading industry experts.

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How to Write an Effective Grant Proposal Cover Letter

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When Do You Include a Cover Letter?

Attributes of a good cover letter, formatting your cover letter, how long should the cover letter be, sample cover letter, mistakes to avoid in your cover letter, make your cover letter stand out.

Joanne Fritz is an expert on nonprofit organizations and philanthropy. She has over 30 years of experience in nonprofits.

Although the main parts of your grant proposal will take up most of your time and energy, don't shortchange your cover letter. Attention to the subtler points of putting the proposal package together can make or break a funding request. Don't turn off your funder with a sloppy cover letter.

Mim Carlson and Tori O'Neal-McElrath, authors of Winning Grants, Step by Step , point out that the cover letter should:

Introduce your organization to the correct person.
Assure the funder that this project has the support of your board of directors .
State what you are asking for - how much and for what.

Use a cover letter for proposals to corporations and foundations, but not for federal or state grant applications. Those funders only want what they ask for, and they rarely ask for a cover letter.

Your cover letter should:

Get to the point quickly
Does not repeat the information that is in the proposal
Tell the reader how well you understand the funder and how your grant fulfills the funder's requirements

Beverly A. Browning, the author of Grant Writing for Dummies , suggests that you write the cover letter after you've completed the entire proposal, and when you are in a reflective mood. Browning says:

"As you consider your great achievement (the finished funding request), let the creative, right side of your brain kick in and connect your feelings of accomplishment to the person who will help make your plans come true."

Use your organization's letterhead. Put the same date on the cover letter that is on the completed grant application. That is the date you will send the grant proposal to the grantor. Using the same date makes all the documents in your proposal package consistent.
For the inside address (goes at the top of the letter) use the foundation or corporate contact person's name and title, followed by the funding source's name, address, city, state, and zip code. Double-check this information with a telephone call or an email. Such information changes frequently, so make sure you have the current name and address.
In your salutation, use "Dear" plus the personal title (Mr., Ms., Mrs., Dr., Messrs., etc.), followed by the last name. It is critical that you address the letter to a particular person. Call the foundation or corporate office to make sure you have the right person and the correct personal title. These details may seem unimportant, but they do matter.
Your first paragraph should be short and focused. Introduce your organization (its legal name, which will be your corporate name ) and tell the funder how much money you are requesting and why. Include a sentence or two about what your organization does, and then include one research-based point that shows there is a need for what your organization does.
Write one or two more brief paragraphs. State your project's purpose and how it fits with the funder's mission or funding priorities. Include the fact that your board of directors fully supports the project.
End your letter with a summarizing paragraph. Add what this funding partnership can mean for your project's target audience. You might want to include an invitation for a site visit as well.
Use a closing such as "Sincerely."
The letter should be signed by the executive director or the board president, or both. Below the signature, type the signer's first name, middle initial, last name, and job title. Although the ED or board president should sign the letter, do include the contact information for the best person to answer questions at the end of the last paragraph.
At the bottom of the letter, include the word, "ENCLOSURE" (in all caps).

Limit your cover letter to one page with three or four paragraphs. It should be a quick read.

The tone and specifics of your cover letter may vary depending on whether you've been invited to submit a full proposal after sending a Letter of Inquiry (LOI) , or if this project is your organization's first approach to this particular foundation.

Mary Smith, PhD

Program Officer

Community Foundation

4321 Common Lane

Some City, YZ 55555

Dear Dr. Smith:

The Some City Senior Center respectfully requests a grant of $50,000 for our Senior Latino Community Outreach Pilot Project.

As the largest senior center in Any County, serving over 450 seniors every day, we are aware of the changing demographics in our service area. And we are committed to growing and adapting our center to meet emerging needs. The Senior Latino Community Outreach Pilot Project will allow us to pilot a one-year effort to determine if our center can effectively:

Provide comprehensive access to health and social services to seniors in the Latino communities served by our center, and

Raise and fully integrate the cultural competency of the board, staff, and volunteers of the Some City Senior Center.

Our board of directors is enthusiastic about this program and eager to launch it so we can become the most inclusive and culturally competent center for seniors in all of our communities that need these services. Should we find at the end of our pilot year that this program is, in fact, successful, our board has committed to including a portion of the project's yearly expenses into our annual operating budget so that the program becomes an integral part of our core services.

Through this project, the Center will become the primary referral given by Health Access Latinos, Families of Any County, and three community clinics within a fifteen-mile radius of our center. We will also accept referrals of Spanish-speaking seniors from any other community agency in our immediate service area.

Thank you for your consideration of our request. I will follow up with you in the next week to answer any questions you might have, as well as to learn whether we might meet with you to discuss the merits of our proposal. Meanwhile, should you have any questions, please feel free to contact Connie Jones, our Director of Development, at (555) 555-5555, x555, or cjones@scsc.org.

Jane Lovely

Executive Director

*Letter reprinted (with modifications) with permission from Winning Grants, Step by Step, Second Edition, Tori O'Neal-McElrath, Jossey-Bass, 2008.

Writing too much. A cover letter is not a dissertation, nor is it a full proposal. Keep it short and to the point Tip: Have someone else read it. Do they understand it?
Using big words . If you've been to graduate school, you learned to write in a complicated way. Don't do that here. You're not trying to impress someone with your erudition. You only want to state your case as naturally as possible. If you don't know when you're overcomplicating your writing, use an app such as Hemingway . It will tell you when your sentences are hard to read and when you are too wordy.
Making Grammatical Mistakes . If you're not sure of your grammar, don't take chances. Use the grammar check in WORD, and, also run your draft through an app such as Grammarly . There is a free version, but the paid version goes well beyond the necessary grammar check.

Sad to say, but your grant proposal may be among hundreds or thousands that a typical foundation will see during an average year. Your cover letter can make the difference in getting to the next step towards funding. But how can you make it stand out?

Don't try anything "cute," as foundation officials will not be impressed.

The cover letter would not be appropriate for a story about a client , although you should have a story for other parts of your proposal, such as the description of the problem. Include a paragraph about why your organization is the one that can best accomplish this mission. Survey your competitive organizations and assess just how and where you excel. That may be in the strength of your staff and volunteers, your experience with this particular problem, or the community support you enjoy.

You don't need to mention the names of competitors or criticize them. Just highlight your strengths. This would be a good time to consult with others around the office. Pull a few people together and brainstorm how your nonprofit excels.

Fundamentally, the cover letter should be forward moving, easy-to-read and compel the reader into the larger proposal. Don't put any obstacles in the way of the reader that might deter them from reading further.

19 Essential Samples and Templates for Nonprofit Organizations
How to Write a Winning Grant Proposal
Grant Writing Tips From Prospecting to Avoiding Mistakes
Which Type of Grant Proposal Should You Write?
How to Develop a Grant Proposal Writing Process
What Are Grant Letters of Support?
How to Write a Successful Executive Summary for Your Grant Proposal
How to Write Goals and SMART Objectives for Your Grant Proposal
How to Write the Methods Section of Your Grant Proposal
How to Write the Sustainability Section of Your Grant Proposal
How to Write a Letter of Inquiry to a Foundation
How to Write a Needs Statement for Your Grant Proposal
How to Become a Better Grant Writer for Your Nonprofit
How Long Does It Take to Get a Grant Proposal Approved?
How to Write the Evaluation Section of Your Grant Proposal
Writing the Organizational Background Section for a Grant Proposal

How To Write An Effective Grant Proposal | A Nonprofit’s Guide

Before writing a grant proposal, you must understand the basics of grant funding. In this article, we discuss the different types of grants, how to find grants that fit your organization’s needs, nine essential components of a good grant proposal, and provide you with templates, samples and tips to help you get started.

For many nonprofits, grants are very appealing. They can provide the opportunity for an organization or business to make a significant impact on its community that it would otherwise be unable to fund . But before diving into writing nonprofit grant proposals, take a moment to ask yourself:

“Does my nonprofit need to be applying for a grant in the first place?”

Writing effective grant proposals can seem like stepping into a confusing, long labyrinth, and one that comes with many strings attached.

It’s important to know if applying for grants is the right decision to fund your nonprofit, amongst many other funding sources at your disposal. And if so, how much energy should you invest in the process? Now, let’s understand the basics of grants, different types of grants, and how your nonprofit can write an effective grant proposal step by step.

What are Grants?

A grant is a bounty, contribution, gift, or subsidy (in cash or kind) bestowed by a government or other organization (called the grantor) for specified purposes to an eligible recipient (called the grantee). Grants are usually conditional upon certain qualifications as to the use, and maintenance of specified standards, or a proportional contribution by the grantee or other grantor(s). – Business Dictionary

Grants are typically awarded to nonprofit organizations for a distinct program or purpose. Grantmakers generally focus their “giving” on:

A specific population (such as children or organizations in New York)
Certain types of nonprofits (such as animal shelters or environmental groups)
Particular types of support (such as program development or funding for equipment)

What is a Grant Proposal?

A grant proposal is a request that a funder join the nonprofit as a partner to achieve specific results. It is an appeal for money (a grant) that is sent to either a profit or non-profit grant-awarding organization. Every year, many corporations, organizations, and government agencies dispense billions of dollars in grants to companies for addressing issues these organizations are interested in. At its best, a grant proposal must be a persuasive and well-supported argument for change.

Different Types of Grants

Grants can provide different types of support for your organization .

For example:

Operating support or unrestricted funding is a grant for day-to-day operating costs. It is used to support the general work of an organization and is not dedicated to a particular purpose or project.
Capital support is most commonly given for specific capital campaigns . These involve building construction or acquisition, land acquisition, renovations, remodeling, or the rehabilitation of property.
Example: Technology Grants for Nonprofits which can help nonprofits leverage technology for their mission.

Pro tip: Grant-based funding isn’t sustainable alone. It has to be part of a diversified fundraising plan. Many fundraising experts recommend that no more than 20% of your funding comes from grants. Any more than that and you risk sinking your organization if a key grant falls through.

How do I know if I should apply for a grant? And where can I find them?

Grants are not the answer to securing funds quickly or in a pinch. However, they are a great solution for nonprofits raising funds to carry out carefully planned programs.

Read more about where to find grants for your nonprofit here .

Check out winning grant proposals at Grantspace .

The most common myths about nonprofit grants

1. foundations and corporations are like santa claus..

While there’s indeed a lot of money available to nonprofits out there, over 50 billion dollars to be precise, this money isn’t just sitting there waiting for you to ask for it. You’ll need to put the work in, and the requirements can be demanding.

2. Only big nonprofits can apply.

There are grants out there for all types and sizes of nonprofits. In addition to that, while many grants are project-specific, there are plenty of grants that are unrestricted and can fund some of your operating costs or capital campaigns as well.

3. Grant writing is a mysterious, strange art.

While there’s a lot to learn about writing excellent, winning grant proposals, it’s also not magic. Once you know the basics, developing a winning nonprofit grant proposal is quite logical.

How to Write an Effective Grant Proposal [Step-by-Step]

1. Be Prepared

First, create a diversified fundraising plan – where grants are only one of the funding sources. Consider if applying for a grant is the best way to fund the desired project/campaign.

Commit yourself to applying for a grant only if you match all the foundation’s qualifications and are willing to research and write tailored applications for each foundation. Only for the kinds of funding you already identified you are pursuing in your fundraising plan. This will save everyone time and energy.

Additionally, ensure you have the resources and time to research foundations and grant-writing opportunities for your organization. Ask yourself if your organization can accomplish what is asked.

Furthermore, find a qualified writer with experience writing grants, or invest in grant writing training for an existing staff member.

Pro tip: Create a grant calendar that includes all the important dates and deadlines for grants you wish to apply for in the next year or two.

2. Don’t Be Generic

If you want to have any chance at all at getting your grant application approved, you can’t write one generic application and send off duplicates to different foundations. This makes it appear to a reviewer that your application is an afterthought, and that’s not a good thing.

The most essential guideline of them all: you need to tailor your application to whichever organization you’re submitting it to.

To do that, you’ll need to do some intense research. Carefully examine the call for proposals and the organization’s website. This can help you draw connections that may then aid you in preparing your application.

Grantmakers are usually looking for a specific cause or subject to fund, so always make sure to thoroughly read what the grantmaker is interested in understanding. Ensure that it’s relevant to your organization’s mission before applying.

Pro tip: Never compromise your mission or beliefs to get any kind of funding.

3. Data Yet Again

Data is what wins grants.

Even if you hire the most experienced grant writer , messy data throughout the organization will prevent grant writing from ever getting started. If you don’t collect relevant data, manage and update it, there’s not much that can be done.

A warm story might get someone to give you $20 out of their pocket. But a foundation with $50,000 grants can’t give based on heart-warming stories alone.

Successful grant applications focus on the impact. The best grant proposals distill in clear and plain language the need the grant will address and the unique approach that the organization’s proposed initiative takes to do so.

Pro tip: Search the Internet for previously funded grant applications posted online by organizations that received grant awards. Study a mixture of grant applications funded by the federal government, foundations, and corporations.

Before Submitting the Grant Proposal

1. review and get a fresh perspective.

When we’ve been reading, speaking, living, and breathing our nonprofit – we can become a bit blind to the language we’re using.

Assume that the funder isn’t familiar at all with the work that you do. Write as if the funder will be hearing about your nonprofit for the first time.

Avoid jargon and abbreviations. If you’re struggling to take a step back, it can be helpful to ask someone less familiar with the work that you do to take a look and give you their feedback (e.g. a friend or a willing acquaintance).

2. Get Clear And Concise

Funders will lose interest if your application is too difficult to understand or takes too much of their time.

No one should be trying to figure out what you’re trying to say or what you’re asking for the money for. Be clear and straightforward in your request.

3. Double-Check the Grant Application

Double-check spelling, calculations, and due dates.
Make sure to include all the required forms and necessary attachments by checking the submissions package.
Check that page number and font size requirements are followed and that documents are presented in the order described.
You may need to have your CEO and the Board President sign the cover sheet or letter.
Pay attention to character limits.
Have another staff member review the budget lines.
Have a clear contact from your organization.

Grant Proposals: The Basics

Before sending over a full grant proposal, you’d typically first send a letter of inquiry. Many trusts and foundations require a letter of inquiry or request for an application before submitting your application.

The letter of inquiry serves as an introduction to your project and a way to gauge interest from the funding committee. If they want additional information, they will respond with a request for a more in-depth proposal.

The letter should be no longer than two pages.

In the letter of inquiry, be as specific as possible. Add examples in a concise, succinct manner. Keep language simple and avoid ambiguous or general generic statements.

Following the letter of inquiry, if you’re invited to send a more in-depth proposal, you’d typically send a 7-10-page document providing more information about your organization, the project, the needs, and the outcomes. This proposal typically includes a cover letter and appendices, as well.

Note that some grant foundations prefer a concise proposal of about 3-5 pages instead of this typical longer proposal. This one is sometimes referred to as a letter of proposal.

9 Essential Components of a Good Grant Proposal [Template Included]

Note that different foundations and grantmakers might require a different format. Always carefully read the call for proposals before embarking on the writing process.

The grant proposal writing process consists of the following stages:

1. Proposal Summary

Provide a short overview of the entire proposal. Include the funds you’re requesting through the grant, as well as the resources that others will contribute.

2. Introduction to the Applicant

Describe your nonprofit organization and make a case for your credibility. Explain why you can be trusted to steward the funds responsibly. Also share your organization’s history, your success record, and why you’re the right fit for the project.

3. The Need/The Problem Statement

Establish the need for your project. Demonstrate who will benefit and how they will benefit. State the consequences of not funding the project and the needs not being addressed. This should be a factual, well-documented description of the situation. Share about what concerns you and why it matters.

Pro tip: Incorporate a case study of a real beneficiary your organization has served. Show a real need for a real person (of course – change the name for confidentiality reasons). Explain your time frame, and why securing funding is critical now.

4. The Objectives and Outcomes

What are the desired outcomes? Define the goals and state how you will measure whether you’ve achieved them. Lay down the specific, measurable outcomes you expect your project activities to produce. Objectives should be consistent with your statement of need.

5. Program Plan

How are you going to execute the project? Describe how you will achieve the objectives. What will be your key activities? Provide thorough details about them. Who will do what? When and how will they do it?

6. The Capacity

You also need to explain how your organization is preparing for the project. For example, do you have adequate, trained staff and a supportive board and community? Connect this to the time frame – how will you execute your program plan in time?

7. Evaluation Plan

Describe how you’ll evaluate that the objectives have been reached. How will you track and measure whether activities are rolling out as planned? How will you know you’re succeeding and what will tell you that?

8. Program Budget

Provide a thorough and realistic budget. You must try to include details of expenses as well as other sources of anticipated revenue. For instance, such as by the applicant organization or the resources that other partners will contribute.

9. Sustained Impact

Talk about the long-term. Does your project need continuous funds or is it a one-time undertaking? How will you continue to produce impact beyond the period of grant funding?

Note: Some funders may require that you attach specific documents to your proposals, such as your organization’s 501(c)(3) letter from the Internal Revenue Service, a list of your board directors and their affiliations, your current operating budget, or letters from partner organizations.

Grant Proposal Cover Letter (Format, Samples, and Tips)

Your Grant Proposal Cover Letter Must Include:

The project is mentioned in the very first line.
A request for the grant amount
Description of how this project is important, and how it will further the foundation’s mission.
List the contents of the proposal
References to previous contacts with the foundation if any
Contact details in case the funder wants any additional information
A cover letter signed by your organization’s executive director

Cover Letter Format

Find the cover letter format here.

A sample cover letter and sample grant proposal can be found here .

Key Tips & Strategies for Grant Proposal Cover Letter

Keep your cover letter brief and to the point
Make sure it does not repeat the information that is already in the proposal
Show the reader how well you understand the funder and how your grant fulfills the funder’s requirements
Your first paragraph should be short and succinct. Introduce your organization and tell the funder how much money you are requesting and why.
Include a sentence or two about what your organization does, and one research-based point that shows the need that your organization addresses.
Limit your cover letter to one page with three or four paragraphs.
Use the same date that you’ll be sending the complete grant application to the funding source. You want to create documents that are consistent.
Close your cover letter with a summarizing paragraph. Share a closing thought about what this funding partnership can mean for the future of your project’s target audience.
At the bottom of your letter, include ENCLOSURES or ATTACHMENTS.

Examples of Grant Proposals for Nonprofit Organizations (Sample):

Take inspiration from some of the most successful grant proposals:

Kennett Area Senior Center: This application was submitted to the community foundation in the county where the Kennett Area Senior Center operates to request funding to provide needed services and assistance to local senior citizens. Read and learn from it here .
Arts Funding Grant Proposals: This proposal is another example of a comprehensive and well-written grant proposal. Read it here .
Sample Youth Program Funding Proposals: Here are examples of William T Grant Scholars Proposals. Read them here .

Here’s a podcast for you on growing your grant potential, that you may find helpful:

Over To You

Winning a grant is almost like completing a long-distance run. Grant applications are often rejected the first time.

It’s important to have an existing relationship with the grant-giving organization to improve the likelihood of acceptance. Like all fundraising , no might mean “no for now” and much of it boils down to relationships.

For that reason, if your grant proposal is rejected, respond graciously. Contact the funder to ask if you might try to submit again with appropriate changes or if they might still be interested later in a different project. However, don’t become a pest or turn sour – don’t burn the bridge!

You may not be able to control everything that influences the decisions of grant-givers. However, you can increase your chances of approval by clearly communicating your organization’s mission and credibility, stating the need for the project how you’ll be meeting that need, and your passion for what you are trying to accomplish.

Choose Donorbox as your donation system and check out our Nonprofit blog for more nonprofit resources and tips.

Raviraj heads the sales and marketing team at Donorbox. His growth-hacking abilities have helped Donorbox boost fundraising efforts for thousands of nonprofit organizations.

How To Write An Effective Grant Proposal | A Nonprofit’s Guide

Top Tips and Sources to Find Grants for Your Nonprofit

Communicating with Grant Makers | Tips and Insights

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How to write a grant proposal: a step-by-step guide

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A grant proposal is a request for funding that organizations submit to grant-making bodies.

In grant proposals, organizations present an initiative, explain its objectives and expected timeline, provide evidence of its importance, and describe how they would use grant funds to implement it.

To be successful, a grant proposal must convince potential funders of the value and impact of the proposed project.

In this guide, we outline how to efficiently create a winning grant proposal.

→DOWNLOAD NOW: FREE GRANT PROPOSAL TEMPLATE

Key takeaways

An effective grant proposal showcases an organization’s dedication to its mission and builds ties with grant-making organizations.
To write and submit a robust grant proposal , an organization needs to plan the required time and expenses, understand their project, and clearly define success scenarios.
Telling a compelling story in a grant proposal shows the potential impact of the project and attracts funders’ interest.
A grant inquiry letter may be required to get approval from a grant-making organization before sending a grant proposal.
Business proposal software can help you handle all related documents (support letters, résumés of key personnel, and so on) that are required for a successful grant application.

Why should you seek grant funding

Grant writing can open doors to funding sources that are vital to your project’s success.

In fact, submitting three to five grant applications may put your chances of winning at least one grant at around 90% .

infographic shows that three to five grant applications may put chances of winning at least one grant at around 90%.

Keep in mind that grant-making entities want to invest in projects and initiatives that will have a powerful impact on issues they care about.

The United States government offers thousands of grants that nonprofit organizations may apply for, providing various amounts of funding for projects that will have an impact across the country.

Additionally, around 40% of Fortune 500 companies have volunteer grant programs, through which they provide financial grants to nonprofits and recognize volunteer work done by their employees.

How can you get ready to write your grant proposal letter

Before you start writing, take the time to prepare carefully. Consider each of the following.

1. Plan your time and expenses

Applying for grants means setting aside time to search for the right grants, writing proposals, and going through the grant selection process.

Plan for this time as well as any associated costs, such as for research and professional writing help.

2. Consider both success and failure scenarios

Most organizations rely on multiple funding sources, and grant opportunities shouldn’t change that.

Remember that grants can be competitive and funding limited.

Compare the value of an award against the time you will need to invest before pursuing an opportunity.

3. Have a strong understanding of your project

Be clear about desired outcomes, estimated timelines, and other funding sources before you start writing a grant application.

Your proposal will be evaluated by grant-making bodies and committees who may choose to award funds to your competitors or simply choose not to award any funding due to a lack of matching and/or credible proposals.

4. Register or create accounts

You may also need to create an online account and go through verification processes before you can submit grant applications — for example, organizations seeking federal funding need to register with the federal grant program before they can request a grant.

5. Submit a grant inquiry before writing a full grant proposal

See if submitting a grant inquiry first makes sense.

If the grant-making body responds positively to your inquiry and sends you a request for a formal grant proposal, you can proceed with writing a detailed RFP response .

4. Save time by using document management software

Document management software can assist you in preparing a thorough and professional grant application.

And modern software tools can handle quotes as well as agreements, contracts , and other types of documents that grants may require.

With those basics out of the way, let’s look at the structure you should adhere to for a standard grant proposal.

How to create a compelling grant proposal

A well-written grant proposal is your chance to make a great impression on a potential funder.

It should be engaging and to the point, highlighting why your project is important and deserves the grant.

Follow the steps below to create a compelling proposal that will help you win the grant you need.

Step 1. Write a strong cover letter

Your cover letter is the perfect opportunity to captivate a funder with a casual tone and urge them to delve into your proposal.

Here are some dos and don’ts when it comes to cover letters:


Get to the point quickly and state your intentions up front. Don’t exceed three to four paragraphs.	There’s no need to write a heartfelt story about your mission or organization. Convey your message in a conversational manner, but stay focused on your arguments.
At the very beginning of the cover letter, mention how much money you need and for what purpose. Don’t be afraid to be direct — you deserve this grant, so make sure the reader knows it.	Don’t reference or compare yourself to competing organizations. Just state your desired outcome and make a good first impression.
Show that you understand the funder and draw a straight line from their mission and funds to your proposed project.	This isn’t the place to recap what you wrote in your proposal. Instead, provide additional information that is valuable to the reader.

Here is how a good cover letter can start:

Dear Mr. Jones,

[Name of Clinic] respectfully requests a grant of $30,000 for our veterinary hospital project in South Boston.

As the largest independent pet hospital in this part of the city, we are aware of the challenges pet owners in our service area are facing. We are particularly concerned about the lack of service quality in South Boston given that it has the largest number of pets per capita of any neighborhood in the city.

We are committed to solving this issue by growing our community and providing our expertise to the people and animals of South Boston by the end of 2024.

The veterinary hospital project will allow us to provide access […]

No fluff and right to the point!

Step 2. Create an executive summary

To produce a winning grant proposal, you should start with an executive summary.

Also known as a proposal summary, an executive summary is a brief synopsis of the entire proposal.

It should introduce your organization, market segment, and project goals, offering specifics yet getting right to the point.


Provide just enough information to give the grantor a solid idea of who you are and what you need the money for.	The only place to do this is in the cover letter. In the grant application, the tone should be more formal.
Mention the funds you’re requesting, and briefly explain your methodology when it comes to spending them.	Don’t go too deep into the project description, as you will have space for this later.
Tell the grantor (in brief) about your organization’s history, mission, and objectives.

Here are some questions that a good grant writer will answer in the executive summary:

1. What is the organization’s mission and history ? What does the organization do?

2. What is the project about? Who will it help?

3. What problem is the organization solving , and why does it matter?

4. What is the end goal for the project, and how can the organization measure its achievement?

5. Why should the organization receive the grant? What are the organization’s competencies ?

6. How much money does the organization need, and how does it plan to finance the project in the future ? Are there other funding sources ?

Step 3. Introduce your organization

Now that you’ve set the stage for the entire proposal, you can start with introducing your organization.

Share as much relevant information as you can about your infrastructure, history, mission, experience, etc.

Here, you should include information about key staff members, success stories demonstrating your track record and highlighting your expertise, and an explanation of the organization’s goals and philosophy.

Client recommendations , letters of thanks , and feedback from customers and the general public should definitely be included in a grant proposal.

Be sure to also include valid industry certifications ( ISO or quality certifications ), licenses, and business and indemnity insurance details.

You need to show that your company or organization has the capacity to produce all deliverables while meeting all legal, safety, and quality obligations.

You may also need to provide solvency statements to prove that you can meet your financial commitments to your staff and contractors.


It’s easy to start patting yourself on the back a little too much and try to convince grant reviewers that you’re the best of the best. Try to avoid this trap and stay factual.	You don’t need to list of your employees by name. Provide short bios of key staff (like the executive director) and simply mention the total number of employees.
When was the company/organization started, and why? Try to connect your mission to that of the grantmaker as naturally as possible.	This entire section should be formulated to make the point that you’re the organization best suited to make good use of the funding.

Step 4. Write a direct problem statement

One of the most important parts of the grant proposal structure is the problem statement.

Also known as the needs statement or statement of need , this is where you explain the problem you have identified and how you can solve it.

You may have to do extensive research on the history of the underlying problem, including previous solutions that were implemented and potentially failed.

Then, you should explain why your solution will make a difference.

In a winning grant proposal, the problem statement will heavily rely on quantitative data and clearly display how your organization answers a need.


Look at the results achieved by others who have already implemented your solution or a similar solution.	It’s not that needs the grant funding; it’s .
Underline why it’s essential to start this project rather than later.	For example, instead of saying that , talk about . That should be the thinking behind your writing process.
Stick to the key problem you’re addressing rather than talking about contributing factors.

Here’s how a brief problem statement could look:

A 2023 report from [Name of Institution] showed that the city of [Name of City] has the highest [problem + rate] per capita in the state of [Name of State]. Another study by [Name of Institution] confirmed these findings in 2024 , highlighting the importance of [potential solution] in dealing with these issues.

There is a need for education and professional services in [list of fields and industries], backed by expertise and strong infrastructure.

To meet this need, [Name of Organization] proposes a program for [program’s purpose] that would, for the first time, address the problem of [description of problem].

With PandaDoc, you get a free grant proposal template that has all of these sections incorporated!

Grant Proposal Template

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Step 5. State your goals and objectives

Another important part of the grant proposal is clearly stating your goals and objectives.

Whereas goals are broad statements of what you wish to achieve, objectives are specific, with measurable outcomes and time frames.

Many grant proposals fail because they do not present clear goals or do not define how objectives will be measured.

This section is key to providing information on the benefits that the funder, community, government, or client (if different from the funder) will see for their investment.


An objective is something you want to , not .	Make sure your goals are attainable, and don’t get ahead of yourself.
You can’t track your progress if your objectives aren’t : Specific, Measurable, Attainable, Realistic, and Time-bound.	Goals should be stated as results and measurable outcomes with a deadline, not as processes.
The final result of your project should always be the betterment of your community, expressed in a measurable way.

SMART infographic: Specific, Measurable, Attainable, Realistic, and Time-bound.

Here is an example of a well-formulated goal and objective.

Goal: Improve literacy and the overall ability to express oneself among children from inner-city schools in [Name of Community].

Objective: To improve, by the end of the 2024 school year, the results of reading and writing tests among fourth-graders in [Name of Community] by at least 20% compared to current results (average 55/100).

Notice how the goal is optimistic and abstract while the objective is measurable and specific.

Step 6. Choose methods and strategies to achieve your goals

Now that the funding agency knows your goals, it’s time to tell them how you plan on achieving them.

List the new hires and skills, facilities, means of transportation, and other resources you need to deliver the project and achieve your definition of success.


Your strategies need to be connected to the objectives you’ve outlined, as well as to the needs statement.	Don’t approach topics assuming the reader is well-versed in the field. Be specific and introduce your methodologies as though you’re talking to someone who knows nothing about your organization or your ideas.
If you can, find examples of when these same strategies worked for previous projects.	You need to demonstrate that the particular strategies you have chosen make sense for your audience.
Make sure that the grantmaker realizes your methods are rational, well-researched, and cost-effective.

Step 7. Include success metrics

In this section of your grant proposal, you need to cover how you will track your program’s progress.

You should also include the time frame needed for evaluation and who will complete it, including the specific skills or products needed and the cost of the evaluation phase of the project.

This is one of the most important steps in writing a grant proposal, as all funders will look for evaluations.

Whether government agencies or private foundations, grantmakers want to know if the programs they have invested in make a difference.

Keep in mind that an evaluation can be expensive, so you should clearly define the scope of activities involved as well as your methodologies.


However you imagine your evaluation process, it needs to include some sort of feedback from the community affected by the project.	You need to clearly outline measurement methods for metrics that will tell both you and your funders how the program is doing.
whether your own staff will be doing the assessment or you will hire an external agency to perform it independently.	It’s not just about measuring success; it’s about measuring success . Make sure your evaluation strategies are periodic.

To go back to our child literacy example, here is how an evaluation strategy might look:

Project Evaluation

Program facilitators will administer a set of pre-tests and post-tests to students in order to determine to which degree the project is fulfilling objectives. Tests will be created by external collaborators (experts in child education) and will take place on a monthly basis for the duration of the program.

After each session, participating teachers will be asked to write a qualitative evaluation in order to identify areas for improvement and generate feedback […]

Step 8. Include funding sources and ensure sustainability

Your funders won’t like the idea of investing in a short-term project that has no prospects.

They’ll be much more willing to reward a promising project that can run on a larger scale.

That’s why you need to show how you can make this happen.

This section of your grant proposal is for funding requirements that go beyond the project: the total cost of ownership including ongoing maintenance, daily business operations, and operational support.

You should articulate projected ongoing costs for at least five years.

An accurate cost model needs to include inflation, specialist skills, ongoing training, potential future growth, and decommissioning expenses when the project or product reaches the end of its life cycle.


Most grant reviewers will know a thing or two about business plans, so you need to show a viable blueprint for sustainability. Exactly how will you generate revenue and keep the project going?	Don’t leave space for speculation or filling in the blanks. Everything needs to be outlined and you need to show — without a doubt — that your program can run even after the initial resources are gone.
If you plan to get more government funding, this is the place to mention it, as doing so is a good long-term strategy.

Step 9. Outline your project budget

Of course, one of the most important grant proposal topics is budgeting . This is the moment when you go into detail about exactly how you’ll use the grant resources.

Make sure to justify all expenses. Remember that the project budget section is the true meat of your grant proposal.

Having too high of a budget can lose you the grant and even be seen as an attempt at profiteering.

Underquoting might win you the grant, but you may not be able to deliver on your proposal, which could harm your standing as a grantee in the funder’s eyes.

Many grant writers underquote in the hope of increasing their attractiveness and then looking for additional funding at a later stage.

However, this is a dangerous game to play and could affect your individual or company brand, community standing, and industry reputation.


Everything needs to be covered. Travel costs, supplies, advertising, personnel — don’t leave anything out.	Especially if you’re not that good with numbers, don’t hesitate to include other people and assemble a team to tackle this task.
It can be easy to leave out a zero or move a decimal point and distort all your figures. Be thorough!	A lot of grant writers leave out indirect costs like insurance, utilities, and trash pickup. These can stack up, so don’t forget them!
A lot of decimal values and uneven numbers make the proposed budget harder to follow.

Here’s how a project budget might look for a cross-country research study grant:

Item	Qty.	Cost	Subtotal	Total

LA-London (roundtrip)	4	$1,100	$4,400	$4,400

Research Assistant	6 months	$500	$3,000
Moderator	6 months	$400	$2,400
SD memory cards	10	$50	$500
Laptop Computer	2	$1,120	$2,240
Automation software subscription	6 months	$20	$120
Camera and aux. equipment	1	$2,400	$2,400
Office space	6 months	$1,200	$7,200
Transportation within country	6 months	$2,000	$12,000

Below a table like this one, you can further clarify any key points, like what a research assistant will do and why they’re needed for the study.

Simplify your grant proposal writing with efficient software

Writing an accurate and effective grant proposal can be time-consuming and costly, but you can use software to save time and money.

With hundreds of customizable templates , the PandaDoc platform can help you ensure that your proposal is professional and tailored to your organization’s specific needs.

You can use it to seamlessly create, eSign, and share your grant proposals, then later leverage comprehensive document analytics and tracking to monitor their impact in real time.

Schedule a demo to learn more about optimizing and expediting your grant proposal writing.

Frequently asked questions about grant proposals

What is the difference between a grant proposal and a grant letter.

It’s quite easy to confuse a grant proposal with a grant letter.

But a grant proposal contains all the sections we mentioned: the project’s summary, a cover letter, problem statement, etc. and is typically pretty long.

Some companies or individual investors consider this document too long and prefer a grant letter, which is a shorter, much more streamlined document. A grant letter typically doesn’t exceed 3-4 pages although it has a similar structure.

How do you write a scientific grant proposal?

Here you should emphasize the significance of your project and its contribution to science if implemented successfully.

Back it up with relevant statistics, scientific facts, and research data on the subject. It’s important to use simple terms comprehensible to the prospective Grantee.

Also, explain why you are the one who can finish this project: provide some proof of your expertise to make your proposal stronger.

How do you write a grant proposal for education?

Besides the project description, you need to mention how it will improve the education system.

Detail how your project will improve student’s productivity, increase their knowledge, and make their overall learning process better.

Educational projects usually involve a team of people who will put the idea into practice. Provide more information about each team member and why this person can perform their duties.

How to write a grant proposal for art?

Even though the inspiration can’t be forced, an art project should be time-specific. Mention the start and end date of your activity.

Otherwise, a prospective grant may not take it seriously.

Primarily you should convey your message to the grant-making organization, even if they don’t know much about the kind of art you create. Explain the idea in the simplest way so anybody can understand it clearly.

How do you write a grant proposal for a non-profit organization?

Unlike other organizations, an NGO needs to drill down to the key community issues and show how deeply its work can affect the people it’s meant to serve.

Given the democratic and often local nature of NGOs, their work will be viewed more through an altruistic lens.

An NGO also needs to pay special attention to demonstrating the sustainability of the project over time, since that’s a unique problem to NGOs and something that commercial businesses have already dealt with.

How many pages should a grant proposal be?

There isn’t a strict rule when it comes to grant proposals — their length will always depend on the complexity of the issue it covers and the amount of research behind it.

Typically, a grant proposal should be up to 25 pages , although different funding institutions will often put this in their “ Rules ” section — so read those carefully!

How many hours does it take to write a grant proposal?

Proposal writing is slightly different from regular writing: it needs to follow a specific structure and rules.

Add to that all the research and argumentation needed to write a good proposal, and you’ll be looking at hours, days, or even weeks if you’re really a perfectionist.

As a rule of thumb, you should devote one week to writing a proposal. Although you might finish earlier, it’s good to have enough time to cover everything.

PandaDoc is not a law firm, or a substitute for an attorney or law firm. This page is not intended to and does not provide legal advice. Should you have legal questions on the validity of e-signatures or digital signatures and the enforceability thereof, please consult with an attorney or law firm. Use of PandaDocs services are governed by our Terms of Use and Privacy Policy.

Originally was published March 2014 and has been updated for comprehensiveness in May, 2024

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Grant Writer Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an grant writer cover letter, cover letter header, cover letter header examples for grant writer, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for grant writer, best cover letter greetings:, cover letter introduction, cover letter intro examples for grant writer, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for grant writer, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for grant writer, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for grant writer.

Start your Grant Writer cover letter by addressing the specific person or committee who will be reviewing your application, if possible. Then, introduce yourself and briefly mention your current role or professional status. Immediately follow this with a concise statement of your interest in the grant opportunity and how your experience aligns with the grant's objectives. For instance, you could say, "As a professional grant writer with a proven track record in securing funding for non-profit organizations, I am excited about the opportunity to apply for [specific grant] which aligns perfectly with my expertise in [specific area]." This approach immediately establishes your credentials and shows your enthusiasm for the opportunity.

The best way for Grant Writers to end a cover letter is by expressing gratitude and eagerness for the opportunity. This can be done by thanking the reader for considering their proposal and expressing hope for further discussion. For instance, "Thank you for considering our proposal. We look forward to the possibility of further discussing how we can contribute to your mission." It's also important to include contact information for easy follow-up. Lastly, a professional closing like "Sincerely" or "Best regards" followed by the writer's name and title should be used. This ending leaves a positive impression, shows respect for the reader's time, and demonstrates the writer's enthusiasm about the potential partnership.

In a cover letter, Grant Writers should include the following: 1. Introduction: This should include a brief introduction of the organization, its mission, and the purpose of the grant request. It's important to make a strong first impression that engages the reader. 2. Summary of the Proposal: This should be a concise summary of the project or program for which funding is being sought. It should include the total cost of the project, the amount being requested from the grantor, and a brief explanation of how the funds will be used. 3. Relevance to the Grantor: Explain why your project or program aligns with the grantor's mission or funding priorities. This shows that you've done your research and understand the grantor's goals. 4. Impact: Highlight the potential impact of the project or program. This could include the number of people served, the benefits to the community, or other measurable outcomes. 5. Closing: In the closing, express gratitude for the grantor's consideration and provide contact information for follow-up questions or discussions. 6. Attachments: Mention any attachments that accompany the cover letter, such as the full grant proposal, a budget, or letters of support. Remember, the cover letter is your chance to make a compelling case for your grant proposal. It should be professional, concise, and persuasive, demonstrating your organization's credibility and the value of your proposed project or program.

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How to Write a Grant Proposal for Your Nonprofit Organization + Template & Examples

In order to get funding for your nonprofit corporation, you may find yourself writing a grant proposal to secure nonprofit grants . A great proposal can make all the difference in whether or not your nonprofit receives the money it needs. In this article, we’ll outline what should be included in your grant proposal and we’ll give you a sample template with an example of how to be successful in your proposal.

What Is a Grant Proposal?

A grant proposal is a document that requests funding from a government agency or private foundation. The proposal outlines the nonprofit’s mission and goals, as well as how the funding will be used. A grant is similar to a business plan; the key difference is that a business plan is typically presented to a private party who will fund your organization in return for debt or equity. If creating a business plan, we suggest using an AI business plan generator or a business plan builder . If creating a grant, use the nonprofit grant proposal template below.

What Should Be Included In Your Grant Proposal?

There are several key elements that should be included in your grant proposal:

-Cover Letter/Letter Of Intent: This is a letter that introduces your nonprofit and outlines its mission. It should also explain why you are requesting funding and how the money will be used.

-Executive Summary: This is a brief overview of your nonprofit and what it does. It should include information on your target population, as well as the goals of your nonprofit and how the funding will be used.

-Needs Statement: This is a statement that outlines the problems your nonprofit is trying to solve. It should include data and statistics to back up your claims.

-Program Description: This is a description of the programs and services your nonprofit offers. It should include information on who the programs serve, as well as how they are operated.

-Budget: This is a detailed budget of how the funding will be used. It should include information on salaries, overhead costs, and any other expenses.

-Evaluation Plan: This is a plan for the evaluation process that determines the success of your nonprofit programs. It should include information regarding who will be responsible for conducting the evaluation, as well as how often it will be conducted.

-References: This is a list of references that can attest to the successful work or services offered by the nonprofit organization. References can be provided by individuals, businesses, or other organizations.

-Proof Of 501(c)3 Status: Some organizations may require proof that your nonprofit is a 501(c)3 organization. The designation as a “501(c)3” nonprofit organization certifies the exemption of federal taxes for your nonprofit.

Step By Step Process of Writing a Grant Proposal

Now that you know what should be included in your proposal, it’s time to start writing. Follow these steps to ensure that your proposal is well-written and accurate:

Identify The Problem/Program That Needs Funding

The first step in writing your proposal is to identify the problem or program that needs funding. What are you trying to solve with this grant money? Be specific and use data and statistics to back up your claims.

Research Grant Options

Before you start writing your proposal, it’s important to do your research. You should have a good understanding of the organization you are applying to and what their requirements are. Additionally, you should be familiar with the grant process and what is required of you.

Gather the Required Documents

Once you have a good understanding of the grant process, it’s time to start gathering the required documents. This will vary depending on the organization you are applying to, but may include things like your nonprofit’s 501(c)3 status, financial statements, and program evaluations.

Write a Cover Letter/Letter of Intent

The cover letter or letter of intent is your nonprofit’s introduction. In this letter, you will want to explain the mission and goals of your nonprofit organization. You should also explain why you are requesting funding and how the money will be used.

Write the Rest of the Grant Proposal

Now it’s time to start writing the rest of your proposal. Begin with an executive summary that outlines your nonprofit and what it does. Then, include a needs statement that outlines the problems you are trying to solve, followed by a program description that outlines the programs and services you offer. Next, include a detailed budget of how the funding will be used. Finally, include an evaluation plan of how you will evaluate the success of your nonprofit’s programs.

Proofread and Edit Your Proposal

Once you have finished writing your proposal, it’s time to proofread and edit it. Make sure that there are no errors and that all of the required information is included. Additionally, you may want to have someone else read it over to make sure that it is clear and concise.

Finalize and Submit

After you have proofread and edited your proposal, it’s time to submit it. Follow the instructions of the organization you are applying to and submit your proposal by the deadline.

After you have submitted your proposal, it’s important to follow up. This shows that you are interested in the grant and that you are committed to the process. Additionally, it gives you an opportunity to clarify any questions or concerns that the organization may have.

Grant Proposal Template & Example

If you need some help getting started, you can use the following template as a guide. Keep in mind that this is just a general outline and you will need to tailor it to the specific organization you are applying to.

Name of Organization:

Phone Number:

Contact Name:

We are pleased to submit our grant proposal for your consideration. Our organization, (name of organization), is a non-profit (or for-profit) corporation that is dedicated to (mission statement). We are requesting funding in the amount of $ (requested amount) for our programs and services.

The money we receive from this grant will be used to fund our (program name) program. This program provides (services offered). Last year, we served a total of (number of clients served). We are expecting to serve an increased number of (clients/patients/students, etc.) this year.

Our program is unique because (explain what makes your program special or different from others). We have been in operation for (length of time) and our track record shows that we are successful at (outcomes achieved).

Our organization is run by a board of directors who are committed to our mission. We have a staff of qualified professionals who are experienced in working with (population served). Our programs are accredited by (name of accrediting body, if applicable).

Attached to this proposal, you will find our non-profit exemption status, financial statements, program evaluations, and other supporting materials. If you have any questions, please do not hesitate to contact us. We thank you for your time and consideration.

(Your name)

(Your title)

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Writing Tips

Grant Proposal Cover Letter As The Main Document of The Grant Application

By: Henrique Bertulino

Use a motivation letter for a grant to show the uniqueness of your idea to the future funder. Take enough time to prepare it, following some rules, and studying good samples.

Read a Request For Proposal for a Contract Bid

Personal information, executive summary, statement of need, typical mistakes, plan of evaluation, budget information, write it in short and essentially, when it is better to write a cover letter, mandatory items of the cover letter, the style of your cover letter, what should be the length of the cover letter, a sample of the cover letter will help you, where else you may need a cover letter, typical mistakes in the cover letter, make your cover letter different from others.

It is necessary to study the mission and goals of the organization that provides it. Understanding the aims of financial donors should suggest the primary vector of the motivation letter.

"Why do you think you should get a grant?" is the central question you need to answer in your letter. It is essential to formulate your thoughts in such a way as to answer the implicit question.

You need to find and reflect on the "knot" that connects your aspirations to the grant's opportunities. In this type of letter, the focus should be on problem-solving, facilitated by obtaining funding.

But these are general rules for writing a letter. Next, we will consider in detail all the writing tips for drawing up this document.

To present your project at all, you will need to go through a complex bidding process. At this stage, we advise you to focus on some key concepts.

Do you know what RFP is? And do you think you can read it effectively? If not, then you are in the right place.

Let's start with what it is. It means Request for Proposal (or Request for Quote - RFQ).

This concept is as follows: it is an application for the provision of a service or the creation of a project designed by the customer for the competition. It reflects the customer's goals, the criteria for bidders, and some other important indicators.

Are you convinced that you will meet all the requirements of the agency that offers the contract? In this case, it is essential to quickly and efficiently read the technical information you need. To qualify for a deal, pay attention to the following sections of your RFP package:

Financial component. The first thing you should pay attention to is the question of price. It is essential to determine whether the company has set a minimum threshold for the cost of providing its services. Can you work within the allowable value of the contract? Analyze whether the RFP's financial component is suitable for both parties and do not spend too much time reading the rest of the document.
The expected result of cooperation. Do the company's expectations meet the results of your work? You need to soberly assess your capabilities so that it does not become a problem in the future. Here the critical points are the frequency of obligations, the number, and the type of work performed.
Duration of the contract. Some companies do not set time limits for project implementation, while others set specific deadlines. The RFP may specify a precise number of weekly, monthly hours required to implement the project. So it is worth paying particular attention to this.
Special conditions. Examine the whole document in detail - are there any special conditions for concluding a contract? If you want to provide a quick response to RFP and avoid further misunderstandings, read each word and make sure that there are no unique aspects that the contract partner can then address.
Adaptation to evaluation methods. To increase your chances of winning a grant application, make sure your response to RFP is consistent with the methods used to evaluate responses. These criteria can be found in the requests to participate in the competition. Rest assured, companies will not consider responses that ignore design and content requirements.

Parts of Good Grant Proposal Cover Letter

Grant proposal cover letter is a short (2-3 paragraphs) statement signed by your organization's director. The letter briefly describes the grant application's essence, the importance, and the significance of the proposed project. The message must reflect the support and approval of the project by the administration and is signed by the institution's head, or by another official, for example, the executive director.

There are essential elements of the letter, without which it will not be successful.

In the introductory part of your grant application, you describe your organization as a potential grant applicant. Please enter the name of the organization and briefly state its mission. The quality of the project is not the only important point when making a financing decision. Typically, applications are funded based on the reputation of the applicant organization as well. In the introduction, you justify your reliability and explain why your grant application deserves support.

If you are writing a cover letter for a CV or resume, look for good personal statement examples - these are the ones to include at the beginning of the letter.

Fund experts, first of all, pay attention to the formulation of the goals. Therefore, make them short. Remember the three main rules: the goal must be achievable, measurable, and limited in time. And since you are applying for a grant, it is also in the interests of the foundation.

When preparing the executive summary, keep in mind that the expert will read it entirely and carefully. The annotation should contain brief comprehensive information about the project, its ideas, and research methods. This information should be sufficient and necessary for the expert to form a picture of the problem's essence being solved on its basis. Do not use professional slang in your description; do not use common jargon. Try to write in the potential sponsor's language, using the same expressions and terms that appear in the competition announcement. Do not forget that an expert is a busy person, and if at the first moment of acquaintance with the topic, he does not have an interest in work, he will never arise.

Make sure you write down the following points here:

The action plan you propose is in the interests of the donor.
Your project is necessary, and its implementation is crucial for your community
You have experience implementing similar ideas.

Remember also to specify the following items:

Project success forecasts;
How do you estimate the value of your offer;
What impact will your program have;
Specifics in determining the needs of the project.

Express your thoughts informatively but in a concise form.

Justify a list of all the needs that must be satisfied for the successful implementation of the project. It is then only, concisely, and convincingly, in 25-30 words, to convey this to the sponsor. Do not get carried away by listing difficulties and problems. Highlight only the main problem that you can solve with funding. Those reading the grant application should get the impression that you know exactly how to overcome all the difficulties. Only several specific things are missing for this.

Goals And Objectives

The goals and objectives of the project are the main sections of the grant application. One of the most common mistakes is mixing up project goals and objectives. Goals are strategic guidelines, and objectives are tactics to achieve a goal. In other words, what results you want to get at the output, and what steps you need to take for this. In doing so, always correlate goals and objectives. For example, it is not entirely appropriate to announce the possibility of solving global problems with a small amount of funding and a low level of performers' qualifications.

Achievement of specific results should be linked to the work schedule. It is impossible to achieve high results quickly, and, conversely, an unreasonably long time will correspond to low performance. Draw a sample of the result you can achieve.

Be sure to indicate your project's beneficiaries: those whose needs the implementation is aimed at the meeting. You or your organization should not assume this role. Satisfying the needs of those people and organizations whose interests are in the focus of your organization's activities is what your project should be aimed at. And indicate your needs for the implementation of the project from their point of view. Demonstrate that the project or area of activity with which it is associated is also in the sponsor's interests. If you cannot clearly define the category of beneficiaries and measure an idea's results, then it won't be easy to believe in the likelihood of its funding.

inconsistency of the project goal with the goals and main activities of the applicant institution (or grantor);
unclear wording;
the set of tasks specified in the project does not correspond to the main goal of the project;
unrealistic goals or tasks that cannot be realized within the framework of this project.

Methods And Strategies

So, in the previous sections, you caught the attention of a potential donor. Now you can dive into the details of your offer. How are you going to implement the project? This is the question you need to answer in this section.

This part contains a sample of the activities or events that need to be carried out to obtain the desired results with grant funds. It should clarify two main points:

strategy for achieving the desired results;
explanation of the choice of this particular strategy.

It should be noted that the latter's coverage requires a study of the experience of projects similar to the layout, which is being prepared by the applicant institution. Thus, this section justifies the choice of methods for implementing the program, what should be done, and by whom, what time frame and in what sequence, what resources will be used. At the same time, your approach to solving the problem should look attractive to the donor. It would help if you remembered that grants finance not the problem itself, but its solution. And not as a whole, but for a specific chain of events, activities envisaged by the project.

experts do not understand what will be done, who, when, how and in what sequence will perform actions, what resources will be used;
there is no logical connection of the chain: problem - goal - task - method;
the proposed set of measures cannot be completed within a certain period and within the project's total cost.

A mechanism for assessing the program results will indicate that the applicant institution is professional and responsible for its implementation. The preparation of this section requires an assessment of the degree of overall performance. This will allow you to understand how much you will achieve your goals (evaluation of results). You will also need an evaluation mechanism to obtain data on the project's progress and its possible adjustments in the course of implementation (evaluation of the progress or individual stages of the project).

The overall success of a layout has several dimensions. But the main thing is economic efficiency and effectiveness. Economy efficiency is measured by comparing costs and products and results. Effectiveness is measured by the level of what the planned project results have been achieved, how stable they are, and how they affect the target audience (group).

Perhaps this is one of the most critical sections of the project. The grantor's experts treat its content with the utmost rigor. First of all, they pay attention to:

total project cost;
funds requested;
the contribution of the organization itself to the costs of its implementation (if provided by the competitive conditions);
attracted funds from other sponsors, etc.

It should be noted that donors may have different requirements for project budgeting. Therefore, you should first carefully examine the needs of the donor. The experts of the grantor usually review the budget according to several parameters, in particular:

compliance with the competitive requirements;
correspondence of the indicated amounts of expenses for various types of work to the real state of affairs and prices at the time of submission;
the degree of financial participation of the grant applicant concerning the requested amount (the amount of its contribution);
the ratio of administrative costs and direct costs of project implementation, etc.

Sometimes donors set limits for a grant, indicating the maximum or minimum amount that may be. The applicant institution must adjust its project scope and the scope of the specified amount's tasks. Typically, the project's budget consists of three main parts: salaries, main and indirect costs.

Organizational Background

At the last stage of the presentation, acquaint the donor with your organization a little deeper. Tell them about the development of your company. Where did you start, and what success have you already achieved? Here it is vital to show the progress of work. Describe the mission of your company. Uniqueness will be a critical factor in choosing a grantor between the two companies. Be sure to add the following information to this section:

A brief digression into the history of the founding of the company;
A list of previous achievements of your organization;
A short story about managers and the best employees;
A detailed description of people and activities that will be involved in the project.

At this stage, the grantor is already interested in your proposal. So get him on your side once and for all, convincing him that your company is a powerful team of results-oriented professionals.

The grant proposal cover letter contains a summary of the main essence of the project.

As a rule, most granting experts read the cover letter first and, if it makes a good impression on them, further study the grant application. Based on this practice, this document should be as clear, specific, and expressive as possible.

Experts recommend preparing the annotation last when all other sections of the

project proposals have been written. This will allow you to characterize your program as clearly as possible.

The grant proposal cover letter should inform the potential donor:

about the institution directing the project and its executor in case of receiving a grant;
about the problem requiring a solution (what the funds will be spent on);
the term of the project and the territory on which it will be implemented;
goals and objectives of the project (final result);
methods and resources of the project;
the cost of the project, the applicant institution's contribution (if any), and the amount requested from the donor.

Be concise, do not repeat what has already been said in the proposal, and quickly explain the matter's essence.

Be consistent. Duplicate the date on the grant application in the grant proposal cover letter - they must match.
Find out complete and accurate information about a potential source of funding. At the top of the letter, indicate the foundation or contact person, exact address, city, and state. Don't forget the donor's zip code.
Your cover letter should be addressed to a real person. So show the appropriate respect. Find out who in the company is responsible for reviewing grant applications, specifying the name and position. In your address, use the word "Dear," adding the last name of the person.
Try to state your proposal in three paragraphs. Present yourself and your organization in the introduction, and indicate what help you need and why. Then point out the importance of what you do. In the body of the letter, briefly describe the purpose and mission of your project. Finally, emphasize the need of your community to implement the proposed program.
End the text with the words "Sincerely." Do not forget to sign the letter to the executive director and board president. In addition to the director's last name, provide the person's contact details who will answer all questions.
Write the word "Enclosure" at the bottom of the paper.

All your text should fit on one page. A maximum of four paragraphs will be enough for a brief presentation of your project in the grant proposal cover letter.

To get an idea of the grant proposal cover letter, we advise you to look for good examples of ready-made letters or read our template .

But we want to warn you that you may have difficulty finding real cover letters because such information is not for public access.

After you've put together a great resume in hopes of getting your dream job, be sure to consider writing a resume cover letter. A competent cover letter reveals your best qualities, grabs the attention of a potential employer, and shows your interest in the job.
It directly depends on how well the cover letter for the CV is drawn up whether you will be invited for an interview or not.
If you plan to devote time to studying at the university, but you do not have the financial opportunity to get a decent education, a scholarship essay for students is something you cannot do without.
It's too long. Remember how you were forced to write a small essay? So your cover letter should be even smaller.
It's too formal. There is no need to "I am in a hurry to notify you," "with great respect and reverence." Imagine that the same person will read it. And such a letter looks very unnatural. Free yourself a little from this "formal" box;
Excessive emphasis on certain aspects of the project to the detriment of the rest;
Failure to provide any critical details that help experts understand the value of this particular project;
Inconsistency of the profile of the applicant institution with the priorities of the grant competition.
You leave out the details. Explore the full length and breadth of the company's activities. Tell what values are close to you. Show your "deep" approach, not emotion. It's always impressive.
Too many numbers and information about the wrong. Don't go overboard with the presentation of the entire project. To do this, you have many other sections of the presentation package.

A cover letter serves to convince the grantor of the importance and attractiveness of your project. In this section, you can concisely present the project and encourage the donor to prefer it. From what it says, experts should understand exactly what you want.

We think you understand that the donor will choose from thousands of exciting proposals. A cover letter may be your only chance to stand out from the crowd. To do this, find your uniqueness. Convince the grantor that only your company can correctly implement the plan. Emphasize your strengths so that the donor has no doubts about your competence.

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Letter Templates , Request Letter

8 Free Effective Grant Request Letter Templates

Various corporations, private foundations, and Individuals dispense grants to non-profit organizations for running programs, services, staff remuneration, and expanding the office space. Usually, grants are distributed to non-profit organizations based on a given area of interest.

Therefore, you must research the requirements for a particular funder before addressing a grant request letter.

For most Funding corporations or foundations, typical funding requirements include reference letters from supporting organizations, being accredited as a 501(c )3 non-profit organization, and having a list of an active board of directors who help run your organization.

In the present world, most foundations prefer that you send a letter of inquiry or a proposal letter first instead of a full grant proposal package. This applies especially where you are approaching the organization for funding for the first time. The argument behind this is that it is faster for a non-profit organization to create an excellent first impression of possible funding ideas with a brief one-three-page letter rather than a complete proposal. In any case, the foundation has to approve that your project is good enough for its funding goals and priorities first before they ask you to send your full grant proposal package.

This article provides a comprehensive guide on how to write an effective grant request letter, what it should contain, tips for constructing the grant request letter, and numerous samples and templates for your reference.

Elements of a Great Grant Request Letter

Writing a grant request letter is an art as well as a science. Excellent Grant writing and application skills require you to uniquely bring out your organization’s strengths and problem statement in the most succinct, comprehensive, and accurate way possible. The way you write your grant request letter drastically determines whether you increase or break your chances of getting funding for your campaign or project’s success.

Different funders may require you to present your grant requests using particular formats. However, most grant applications adhere to certain standard elements. These include the following:

Executive summary

This provides a brief overview of information about the organization, its ability to complete the project, needs, action plan methods, and how those served will benefit.

Organizational background

It includes a brief description of the institution regarding demographic location, mission , vision, relationship to the service area, and past project accomplishments in the given area. Usually, this information establishes credibility.

Needs assessment

This is an outline of the problem statement or the need for funding. The needs assessment should be linked to the funder’s goals and priorities.

Program goals and objectives

This section establishes the projected outcomes and benefits in quantifiable terms.

Implementation plan

Includes a brief description of the methods that will be put in place to ensure the set objectives’ achievement. Usually, a timeline and a description of staffing needs are included.

Evaluation plan

Provides a criterion for determining the project’s success either at short-term points or at the end of the project.

The sustainability method/ future funding

This section outlines how the project effort will continue once the grant depletes or how expenses that are not supported by the grant will be covered.

Include a budget plan/costs covered by the funding source and how the costs were determined.

Attachments

Other funders may require you to attach items such as personnel resumes, letters of support, or proof of 501(c )3 status .

How to Write (Format)

Use the following steps to construct an excellent grant request letter that will help you create a good first impression for your funders and help you receive funding for your non-profit organization.

Write the date

Record the actual current date if you are sending your grant request letter via email or mail immediately. Else, postdate your letter to match the actual mailing date. It is also essential that you give the funding foundation enough time to vet and respond to your request. Thus, it is recommended that you send your grant request letter three to six months before you need the money or item, so the funder has enough time to consider your request.

Write the opening address and the full mailing address

While writing the grant request letter, use the correct and professional personal title of the recipient. You may contact the company or do online research to counter-check the gender, the job title of the contact person, and the corporation’s current mailing address.

Make use of a professional salutation before the recipient’s title. If you already know the recipient, you can use their first name after the salutation. However, if you don’t have a personal relationship with the contact person, use their surname after the salutation. Since the grant request letter is business correspondence, use a colon after the salutation and not a comma.

Begin the letter with three bulleted introductory sentences

There are two major approaches to writing these introductory sentences;

Start your grand request letter using accurate, astounding facts about your target benefactors of the goods or services you are requesting.
Another approach is by stirring the reader’s memory and connecting him/her to a memory that they loved and experienced personally. If you decide to use this approach, ensure that the memory starts out sad but ends happily.

Your introductory paragraph should be eye and mind-catching to ensure that the reader keeps reading.

Using a few sentences, introduce your non-profit organization to the reader

Briefly describe your organization structure, whether non-profit, private operating foundation, or membership association, and provide an overview of your target population or the beneficiaries of your project.

Problem statement

In one paragraph, using a few sentences, explain to the reader why you really need the requested funding, items, or services.

State the measurable objective the donation will help you achieve

Using one to three sentences, state the plans you will take to ensure that organization lives up to its end of the donation through a quantifiable objective.

Include a reason- why you chose the particular company and point to your organization’s knowledge

Current advances in technology have made it possible for us to find almost all the necessary information relating to a company that can play to our advantage. Therefore, use the internet to do your research on the funding organization and share two or three positives about the company in writing. This may include your knowledge of any awards or accolades that the company received or any project they are doing to help shape the community at large.

Show your gratitude and appreciation for the donation

In a few sentences, explain to your recipient how a donation from their organization helps create a partnership in promoting corporate social responsibility at large.

Closing paragraph

Use the closing paragraph to provide your organization’s contact information if the recipient needs clarifications or has further questions. Remember to include a timeline- when you need to have the goods, services, or funds in place. This helps in decision-making for the funding corporation. Sign off your grant request letter using a professional and respectful closing remark. Examples of the closing tag include; “Respectfully, Hopefully, or Sincerely.”

Free Templates and Examples

You are stuck on what subtler points to include in your grant request letter to increase your chances of getting a funding request? Download our premium, professional, free customizable, and printable grant request Letter Templates to help you create and generate a great grant request letter for your funding request.

Frequently Asked Questions

How do i write a letter requesting a grant.

Writing a grant request letter is the most technical part of your proposal. It can increase or break your chances of a funding request. Here is how to effectively write a letter requesting a grant:

1) Briefly introduce your organization 2) Tell the funding corporation how much money you are requesting and state a good reason you need it. 3) Using a few lines, tell the reader what your organization does 4) Include a research-based bullet point that indicates the society needs what your organization does. 5) In writing, demonstrate how knowledgeable you are about the funder and how your grant fulfills the funder’s requirements.

How do I ask for a grant?

Follow these five steps to request a grant from a funding corporation or foundation:

1) Carefully look for grant prospects 2) Use the internet to find out more information about your targeted grantors from time to time 3) Contact the organization to find out if you are eligible to receive funding from them 4) Create a grant proposal or letter of intent to ask for funding 5) Follow the grantor’s application procedure to the latter while applying for the grant to avoid missing out on important details

How do I ask for a grant letter of support?

Firstly, create a list of beneficiaries from your proposed project Schedule meetings with them and discuss what the anticipated project will be. Politely ask them if they would be willing to write a letter of support to win the funding you need.

What should I include in a grant support letter?

A letter of support is generally similar to a recommendation letter. It includes the writer’s necessary information, their connection to the person they are recommending, why they are qualified, and the unique skills they have. If possible, when writing a support letter, you should include specific anecdotes and illustrations that indicate your support for the specific person or organization.

How long should a grant request letter be?

Simply make it a one-page letter with three to four paragraphs maximum. It should be easy and quick to scan through.

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Grant Proposal Cover Letter Samples

Designing an appealing and comprehensive proposal to market you and your project to specific individuals or private institutions or agencies is integral so that you may have sufficient funds to fully support your projects. One of the most important things that you need to consider in preparing your grant proposal is an effective cover letter. In this article, we will provide some beneficial tips that you should learn and apply while writing your cover letter introduction for grant application . Plus, we include various grant application letter samples that you can use. Please continue reading!

Grant Proposal Cover Letter

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Download Grant Proposal Cover Letter Bundle

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Recipient’s Name]

[Recipient’s Title/Position]

[Organization Name]

[Organization Address]

Dear [Recipient’s Name],

I hope this letter finds you well. My name is [Your Name], and I am writing to you on behalf of [Your Organization/Project Name]. Our organization is dedicated to [Briefly describe the mission or purpose of your organization].

I am reaching out to inquire about the possibility of receiving funding support from [Recipient’s Organization/Grant Program]. We are currently seeking financial assistance to [Briefly describe the purpose or goals of your project or program]. This initiative aims to [Describe the impact or benefits of your project or program].

As you may know, [Explain why this project or program is important and how it aligns with the goals or priorities of the recipient’s organization or grant program]. With your support, we believe that we can make a significant difference in [Describe the intended beneficiaries or community that will benefit from your project or program].

I have attached a detailed proposal outlining the scope of our project or program, budget breakdown, and expected outcomes. Additionally, I am available to discuss any questions or provide further information at your convenience.

We understand that [Recipient’s Organization/Grant Program] receives numerous funding requests, and we are grateful for your time and consideration. We are confident that our project or program aligns with your organization’s mission and goals, and we hope to have the opportunity to partner with you in making a positive impact in our community.

Thank you for your attention to this matter. We look forward to the possibility of working together and creating lasting change.

[Your Title/Position]

[Your Organization Name]

Enclosure: Project Proposal

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[Your Organization’s Name]

[Your Organization’s Address]

[Date: March 21, 2024]

[Ms. Emily Parker]

[Grant Coordinator]

[Hope Foundation]

[123 Hope Street]

[Cityville, State, Zip Code]

Dear Ms. Parker,

I hope this letter finds you well. My name is Sarah Johnson, and I am writing to you on behalf of Community Care Foundation, a nonprofit organization dedicated to providing healthcare services to underserved communities in the greater metropolitan area.

I am reaching out to express our sincere interest in applying for funding from the Hope Foundation to support our “Health for All” initiative. The “Health for All” initiative aims to expand access to primary healthcare services for low-income families and individuals who lack adequate medical insurance coverage.

Our organization has identified a pressing need within our community, where many individuals struggle to afford basic healthcare services. Through the “Health for All” initiative, we plan to establish a mobile medical clinic that will travel to underserved neighborhoods, providing free medical consultations, screenings, and preventive care services.

Enclosed, you will find our complete grant proposal, which provides detailed information about our organization, the proposed “Health for All” initiative, budget breakdown, and expected outcomes. We have also included supporting documents, such as our organization’s financial statements and relevant certifications.

We understand that the Hope Foundation receives numerous grant applications, and we are grateful for the opportunity to submit our proposal for consideration. We are committed to transparency, accountability, and achieving measurable results, and we welcome any questions or feedback you may have.

Thank you for considering our request for funding. We are excited about the possibility of partnering with the Hope Foundation to create positive change in our community. We look forward to the opportunity to discuss our proposal further and explore how we can work together to make a difference.

Sarah Johnson Executive Director Community Care Foundation

Enclosure: Grant Proposal

I hope this letter finds you well. My name is [Your Name], and I am writing to you on behalf of [Your Organization’s Name]. Our organization is dedicated to [Briefly describe the mission or purpose of your organization].

I am pleased to submit our budget proposal for [Describe the purpose or project for which the budget is being proposed]. This proposal outlines the financial plan for [Briefly describe the scope and objectives of the project or program].

Enclosed, you will find a detailed breakdown of our proposed budget, including expenses for personnel, supplies, equipment, and any other relevant costs. We have carefully considered all aspects of the project to ensure that our budget is realistic and aligned with our goals.

We believe that the proposed budget is both comprehensive and cost-effective, and it reflects our commitment to maximizing the impact of our resources. We are confident that with your support, we can successfully implement [Describe the intended outcomes or benefits of the project or program].

Thank you for considering our budget proposal. We are excited about the possibility of partnering with [Organization Name] to bring this project to fruition and make a positive difference in our community. Should you have any questions or require further information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Enclosure: Budget Proposal

I hope this letter finds you well. My name is [Your Name], and I am writing to you on behalf of [Your Organization’s Name], a nonprofit organization dedicated to [Briefly describe the mission or purpose of your organization].

I am reaching out to request funding support from [Organization Name] to support our [Name of Project or Program]. Our project aims to [Briefly describe the goals and objectives of your project or program].

The [Name of Project or Program] addresses a critical need within our community, and we believe that with your support, we can make a meaningful impact and improve the lives of those we serve.

Enclosed, you will find our complete grant proposal, which provides detailed information about our organization, the proposed project or program, budget breakdown, and expected outcomes. We have also included supporting documents, such as our organization’s financial statements and relevant certifications.

We understand that [Organization Name] receives numerous grant requests, and we are grateful for the opportunity to submit our proposal for consideration. We are committed to transparency, accountability, and achieving measurable results, and we welcome any questions or feedback you may have.

Thank you for considering our request for funding. We are excited about the possibility of partnering with [Organization Name] to create positive change in our community. We look forward to the opportunity to discuss our proposal further and explore how we can work together to make a difference.

A well-crafted grant proposal cover letter can significantly enhance your application’s chances of success. It serves as the introduction to your proposal, setting the tone and summarizing the key points. Here are six essential parts to include in a successful grant proposal cover letter:

Introduction and Executive Summary : Start with a brief introduction of your organization and its mission. Quickly transition into an executive summary of the grant proposal, highlighting the main goals and the impact the grant would have. This section should grab the reader’s attention and make them want to learn more.
Statement of Need : Clearly and concisely articulate the need or problem your project aims to address. This section should demonstrate your understanding of the issue and why it is crucial to address it now. It sets the stage for the rest of the proposal by showing the funder the importance of your project.
Project Description : Provide a succinct overview of the project for which you’re seeking funding. Include information on what the project entails, its objectives, and the strategies you will use to achieve these objectives. Highlight how your project aligns with the funder’s priorities and goals.
Funding Request : Specify the amount of funding you are requesting and give a brief overview of how these funds will be used. It’s important to be clear and precise in this section to give the funder a clear understanding of your financial needs.
Organization’s Capability and Expertise : Highlight your organization’s strengths, past successes, and expertise in the area for which you are seeking funding. This section is your chance to convince the funder that your organization is capable of successfully implementing the project and managing the funds responsibly.
Closing and Call to Action : Conclude your cover letter with a strong closing statement that reiterates the impact the grant would have. Include a call to action, inviting the funder to review your sample proposal for more detailed information. Thank the funder for considering your request, and provide your contact information for follow-up questions or discussions.

Remember, the cover letter should not only convey the essential information about your grant proposal but also reflect your organization’s professionalism and passion for the project. It should be well-written, concise, and tailored to the specific funder, demonstrating why your project deserves their support.

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Writing a compelling cover letter for your grant proposal is a critical step in securing funding for your project. Here are eight tips to help you craft an effective cover letter:

Address the Right Person : Always address the cover letter to the specific individual handling grant applications, if possible. Personalizing the letter can make a difference, showing that you’ve taken the time to research who is responsible for reviewing your proposal.
Be Concise and Clear : Keep your cover letter succinct. Aim for no more than one page, focusing on the most important aspects of your proposal and how they align with the funder’s priorities. Clarity and brevity are key to making a strong impression.
Highlight Your Organization’s Strengths : Briefly introduce your organization and its mission at the beginning of the letter. Emphasize any unique qualities or successes that make your organization the right choice for the grant.
State the Problem and Your Solution : Clearly define the problem your project aims to address and how you intend to solve it. This demonstrates your understanding of the issue and your proactive approach to making a change.
Specify the Funding Request : Mention the amount of funding you are requesting and give a high-level overview of how the funds will be used. Be transparent and direct about your financial needs.
Show Alignment with the Funder’s Goals : Research the funder’s goals and priorities, and explicitly connect how your project aligns with them. This shows that your proposal is not only valuable but also a good fit for the funder’s objectives.
Include a Call to Action : End your letter with a polite call to action, encouraging the funder to read your full proposal for more detailed information. Express your willingness to provide further details or to meet in person to discuss the proposal.
Proofread and Professionalize : Before sending, thoroughly proofread your cover letter to eliminate any typos or grammatical errors. Use professional language and a formal letter format to convey seriousness and professionalism.

Your cover letter is an opportunity to make a strong first impression on the funder. By following these tips, you can create a compelling narrative that highlights the significance of your project and why it deserves funding, setting the stage for your detailed proposal to shine.

agency grant proposal cover letter sample

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mistakes to avoid writing a grant proposal cover letter 1024x576

When crafting a cover letter for your grant proposal , avoiding certain pitfalls can significantly increase your chances of making a positive impression. Here are key mistakes to steer clear of:

Generic Addresses : Avoid starting with “To whom it may concern.” Do your research to find out the name of the person or the title of the grant manager. Personalizing the letter shows attentiveness and respect.
Lack of Customization : Each grant proposal cover letter should be tailored to the specific grant and funding organization. Using a one-size-fits-all approach can make your application seem impersonal and lackluster.
Repeating the Proposal : While it’s important to summarize key points, the cover letter shouldn’t simply repeat what’s in the proposal. Instead, highlight the most compelling aspects of your project and its alignment with the funder’s goals.
Overlooking the Mission Match : Failing to explicitly connect your project with the funder’s mission and goals is a missed opportunity. Make it clear why your project is a good fit for their priorities.
Neglecting the Organization’s Strengths : Not showcasing your organization’s qualifications, expertise, or unique capabilities can weaken your proposal. Highlight your successes and strengths to build confidence in your project’s potential.
Being Vague about the Funding Request : Avoid ambiguity about how much funding you’re asking for and how it will be used. Be clear and specific about your financial needs to show you’ve thoughtfully planned your project.
Forgetting a Call to Action : Ending your letter without a clear next step can leave things hanging. Invite the reader to review your full proposal and offer to provide additional information or meet to discuss further.
Typos and Grammatical Errors : Errors in your cover letter can undermine the professionalism of your application. Proofread carefully and consider having someone else review your letter as well.
Omitting Contact Information : Make sure your contact information is easy to find and correct. Forgetting this crucial detail can make it difficult for funders to reach out for more information or to award funding.
Ignoring the Cover Letter : Lastly, not including a cover letter or treating it as an afterthought is a significant mistake. The cover letter is your chance to make a strong, personal appeal to the funding organization.

By avoiding these common mistakes, you can craft a more compelling and effective grant proposal cover letter, improving your chances of securing the funding your project needs.

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According to the book “ How to Write a Grant Proposal ,” a request for grant proposal cover letter is a written document of an introduction concerning a research project and a way of getting started on the right foot by introducing your work instead of launching into the request right away. By using an effective cover letter for a grant proposal, you can leverage it to create an excellent first impression, especially when you send your proposal to a foundation or a state program.

When you write a grant proposal cover letter , take note that you need to write simple and concise words and your tone should be positive, confident, and inviting. Keep your overall letter in one page only and it must have a 12-point text font with at least an inch of the margins. Below are important ways you can do while preparing the cover page for grant proposal sample :

For your heading, type the name of the institution or organization, the person you are addressing as well as the address of the person or the organization at the left side of your page. Then, type the formal opening statement by addressing the person you are writing the letter. Avoid using “To Whom It May Concern” because this shows that you are not prepared and have not done the basic and essential research to identify the gran t program contact person.

Before including the highlights of your project, you need to fulfill your potential funder’s interests and standard. That’s why you and your team must research the primary interests of your potential funder by reading and analyzing several literature, past projects work , resources and other information about the funder. Funders have a difficult time in making right decisions especially in offering grants.

So, when writing your grant application letter , your project should match the issue that is crucial to the funder or simply, your project must be targeted to create an innovative solution to the problem which greatly interests the grant maker.

Your project proposal should provide a detailed description of the highlights of your project. Describe the specific location and target population in your cover letter as you paint a thumbnail illustration of your part of the world, as well as the target audience that your project intends to serve. Aside from this, t he University of North Carolina Wilmington recommends that you should include the support goals and objectives inside your letter. Explain your purpose for your proposal submission.

You should be polite and humble when writing your grant application letter format . This is very ideal when you’re trying to ask for financial aid from several individuals or organizations. So, use simple, clear, and direct words. Avoid inserting complex terms and sentences.

William Faulkner once said: “Gratitude is a quality similar to electricity: It must be produced and discharged and used up in order to exist at all.” For the last paragraph of your grant proposal cover letter , show your deep gratitude by expressing your heartfelt thanks and appreciation to your potential funder who will provide financial assistance or support for your project scope. In this way, you will give a positive impression to your overall letter.

Write the complete details of the sample agreement or relationship as it clearly refers to the grant application. Specify the representative’s signature and organization letterhead. Include testimonies that prove the grant applicant’s appropriateness for the particular project or relationship. Mention specific achievements, valuable metrics, current objectives, and future goals.

The first step that you need to do in writing a grant proposal is perform a background research on your potential funder. Follow closely the specific guidelines of your funder. Coordinate with each other by explaining your interests and intentions concerning your project. Remember to edit and proofread your formal proposal .

Based on an article , grant funds are typically used to finance the investigation of a business theme, offer working capital for starting up a business or other purpose. Additionally, these funds can be utilized to supplement existing funds.

Grant reviewers look for the design and illustrations, target page, clarity and simplicity, potential problems and alternate solutions, and research project timeline in your proposal.

Therefore, we highly recommend that you follow the aforementioned tips in this article when you write your cover letter for your grant proposal. Your document needs to convince your potential funders that your project objectives are specific, measurable, attainable, realistic and time oriented (SMART), that your proposal’s logic model demonstrates a clear and effective process, that your project design addresses the needs of your target group, and many more significant aspects. To help you in writing your grant proposal letter writing , you can click and download our templates here!

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Grant proposal cover letter

May 20, 2021

A grant proposal cover letter is the formal letter submitted with the grant proposal to the foundation, organization, and government agencies.

Foundations don’t always require a grant cover letter, but the inclusion of such documents can increase the chance of grant approval. Organizations use this letter to introduce their mission and project. Moreover, the cover letter is usually the first page of the grant proposal application.

The grant proposal cover letter is a formal document addressed to the Foundation Director and signed by the requesting organization’s executives.

Features of a professional grant cover letter

Your grant proposal cover letter should have the following attributes:

Be short and brief
Show that you understand the funder. Also mention how your project will help others
Get straight to the point
Don’t state the information presented in the proposal
Proofread, proofread, and proofread

Format to write an effective grant proposal cover letter

A cover letter includes different elements besides the main content. here are some best tips to follow for writing a professional grant proposal cover letter:

Start with adding all the contact details. Add your name and details, and also add the details of the company that is providing the grant.
Address the person by its name. Most of the time, you need to address the director of the grant foundation.
Introduce yourself, your organization, and also your project. Tell them about your project and the grant amount you are requesting.
Highlight your previous projects and publications. It is your chance to emphasize your company’s accomplishments.
Mention how the project will help the others. Wrote it down carefully as it is your opportunity to capture the reader’s attention and also to make an impact.
Keep all the paragraphs brief and also get to the point.
You can also provide information about the budget, but it is not mandatory.
Close the grant proposal cover letter with a follow-up statement.
Sign off the letter with your name and signature.

Grant Proposal Cover Letter Samples

Are you struggling to write the cover letter to approve the grant? Below are some of the best samples to write a grant proposal cover letter.

1. Grant proposal cover letter for special children

7 September 2021

Ms. Rebecca Mare Executive Director ABC Foundation 13 XYZ Street, FL 02116

Dear Ms. Rebecca,

ABC Middle School respectfully presents this application for your review. We look forward to partnering with you to provide an intermediation program for special needs students with poor reading and writing skills called Learn to rise. Currently, ABC Middle School has over 100 students with learning difficulties and is a minimum of two years behind the current level. The objective of the Learn to Grow program is to help all students with poor reading and writing skills learn at grade level and improve their writing skills, reading speed, and attention span.

Since the last year, we have been leading the Learn to Grow program with a small group of students with learning difficulties. We have seen drastic improvements. Also, most of the students improvise by one to two grade levels. The program provides special students with access to assistive learning systems with training from specialists.

Due to the massive success of the program, we are now seeking to expand our Learn to Grow program. We aim to address the needs of all special students in the ABC Middle School. We request a $17,500 grant to obtain the software, hardware, and training necessary equipment. Moreover, Orchard Middle School needs seven assistive learning systems.

We appreciate your taking your time in helping our special students develop their learning skills through our Learn to Grow. For any questions regarding the grant proposal, please give me a call at 000-467-9999.

Yours Sincerely,

Jennifer Hazelton Special Education Coordinator ABC Middle School

2. Grant proposal cover letter for scholarship support

Andrew Maxwell Program Manager ABC Graduate School of Psychology 97 Hummingbird Ln Galaxy, Virginia (VA), 24333

Grant Administrator The Adam Foundation, Inc. 752 Matson Dr Marion, Virginia (VA), 24354

Dear Grant Administrator,

Find enclosed the proposal summary and application for review by the Executive Directors of The Adam Foundation on behalf of ABC Graduate School of Technology. I hope that the Adam Foundation will partner with us in order to provide the scholarship for students to avail respectable positions in Ministry of the Information Technology.

We are requesting a grant of $10000 for scholarship support. The funding will help reduce the high tuition cost for the School of Technology students in the following academic year.

Additional scholarship funds and institutional financial aid are crucial to the success of the technology students. Although, School of Technology students receive the highest professional training in the Information Technology field and the unique opportunity to integrate this with their professional career. They must also bear high tuition costs that can lead to a high level of debt.

We are particularly concerned about reducing the debt burden for our graduate students, as many students intend to apply for the training and deserve to secure a well-paid position in the market.

Proposal summary, organizational budget, IRS determination letter, and completed Adam Foundation application form are also included with this cover letter.

Thank you for considering our grant request. We will be happy to answer any inquiries you may have. You may call us at (000) 123-4567 for any additional information.

Andrew Maxwell

3. Grant proposal cover letter for a kid club

Diana Blackwell Executive Director Kid Fun Club 6346 Yellowtop Dr Bradenton, Florida (FL), 34202

Joan Anderson Chief Executive Officer ABC Foundation 2441 SE 23rd St Cross City, Florida (FL), 32628

Dear Joan Anderson,

Kid fun club respectfully requests a grant of £1000 from the ABC Foundation. We are a group of 16 parents in Florida and set this club in order to run sports activities for children in our town.

The motivation behind starting this club is the trouble faced by students in the school. Some children are extroverts and also can’t make friends easily. Over the last six months, our group has run 24 weekly sessions in the local park attended by over 50 children.

We adopted our constitution on 2 February 2021, which is enclosed. Our organization focus is to:

Provide a friendly, safe, and fun environment.
Develop healthy habits and encourage a healthy lifestyle in the children.
Provide an opportunity for parents and children to build their relationships.
Provide a safe and sporty environment for the children who struggle in school or face difficulty making friends.
Encourage children to build friendships with other individuals.

We have begun our sessions at the start of the year. We usually borrow equipment from a local school and run our sessions in the local parks to keep the cost low. Our mission is to provide a thriving experience to all the families involved.

We are applying for a £1000 grant to hire a sports hall for the sessions, and also for extracurricular activities, including swimming and skating. Our club is also requesting the funds to promote our project for increased exposure.

We have enclosed a bank statement and a copy of our constitution.

If you want any additional information, don’t hesitate to ask.

Diana Blackwell

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How to Write a Grant Application Cover Letter

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Thanks to the prevalence of the electronic grant submission process, nowadays most people use cover letters only for foundation and corporate funders who require one. (Government funders rarely, if ever, ask for a cover letter anymore.)

If you have to supply a cover letter, make sure it’s brief and to the point. When a funder opens your request for assistance, the cover letter should provide the first inkling of how well you understand the person you addressed the letter to — the funder. Also, avoid merely regurgitating the information in your grant request.

Write the cover letter last, after you’ve completed the entire funding request and are in a reflective mood. As you consider your great achievement (the finished funding request), let the creative, right side of your brain kick in and connect your feelings of accomplishment to the person who will help make your plans come true.

Follow these handy tips when you write your own cover letters:

Use the same date that you’ll send the complete grant application to the funding source. You want to create documents that are consistent, so the dates on cover letters and accompanying cover forms should be the same.

Open with the contact person’s name and title, followed by the funding source name, address, city, state, and zip code. Remember to double-check the contact information with a telephone call or e-mail to the funder. You can also search via the Internet for the correct information.

Greet the contact person with “Dear” plus the personal title (as in Mr., Ms., Mrs., or Messrs.), followed by the last name. This greeting is your first point of introduction to a potential funder, so you need to use a personal title. Call to make sure the personal title you’re using is correct.

Keep the first paragraph short and focused. Start by introducing your organization (legal name). Introduce yourself and give your job title. Finally, get to the point. Tell the funder how much you’re requesting and why your organization needs it. Write a couple of sentences about what your organization does. Validate your existence by adding at least one sentence that includes research-based evidence that there’s a need for your organization.

Write a second paragraph that’s brief and to the point. Include no more than three sentences stating your organization’s corporate structure status and the date it was founded. Then tell the funder your organization’s purpose and how it aligns with the funder’s mission or funding priority.

Wrap up your cover letter with a summarizing paragraph. Share a closing thought or reflection about what this funding partnership can mean for the future of your project’s target audience.

Use a creative closing, such as “Awaiting your response,” “With great hope,” or something else that fits your project’s theme/topic area. Sounding both thankful and optimistic as you close your request for funds is important .

Sign your first name only; doing so invites an informal, long-term relationship. Below your signature, type your first name, middle initial, last name, and job title.

At the bottom of the letter, include the note “ATTACHMENTS.” This note indicates that a grant proposal is included in the same packet. The capital letters signal that the grant proposal is important.

Illustration by Ryan Sneed

About This Article

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Financing ,
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Request Letters

Funding Request Letter (Format & Sample)

Acquiring a fund donor is a significant part of any project. Therefore, it is paramount that you know how to write an effective funding request letter or application. You need to compose a message that inspires the recipient and proves that you deserve their money. You also need to convince them that you plan to put the funds to good use.

Are you looking to reach potential donors? Here is how to draft a savvy request letter for funding.

Researching for Your Funding Request Letter

Before drafting your letter, you need to research potential donors. Come up with a list of people you could contact with your request. You can do this by visiting potential websites and reading their mission statements. If their ideas match yours, put down the name.

You can also search for grant programs available in your area for your specific cause. Note these down. Next, call the phone number provided on the website and request the name and address of the person who reviews funding requests. As a rule of thumb, always start your correspondence with the most promising donor.

Tips for Writing a Funding Request Letter

Now that you have a potential donor, you can draft your funding request letter. Here are some tips to help you craft a convincing message:

Address the letter appropriately – From your research, you know who you are writing to. Make sure to mention them by their official title and name. Avoid using ‘to whom it may concern’ as this may come off as impersonal.
Capture the donor’s attention – Start your letter with a line related to the donor’s mission statement. You want to convince the potential donor that they have something to gain from helping you. For example, you can ask, ‘Would you be interested in helping reduce suicide rates in Atlanta?’
Relate your work to the donor’s cause – Help the donor understand what you do and how it relates to them. Following our example above, you can say, “I run a mental health support program for at-risk teens in Georgia.”
Make your request – Now that you have the donor’s attention, mention what you need. How much money would you like the donor to provide you with?
Give details – This includes: The name of the program The dates the funding will cover The scope of your project, i.e., how many people it will affect. A detailed budget on how you plan to utilize the funding
Mention previous funding sources – If other organizations have agreed to fund your project in the past, briefly mention them. This should give the potential donor confidence that you are worthy of receiving funds.
Summarize your letter by restating your reasons for writing
Thank the potential donor for their time and consideration.

Funding Request Letter Format

{Recipient’s Name}

{Recipient’s Address}

{City, State, Zip Code}

Dear {Mr./Mrs. Ms. Last Name},

I am humbly requesting a grant of {amount} on behalf of the {organization name}. We are a {explain purpose of organization}. We serve {describe target market}. {Organization name} has been in operation since {date}. In our {amount of time} of operation, we have {mention some successes}.

Our new project is aimed towards {reason for requesting funding}. With your help, we will be able to {define goals}.

Thank you for your time and consideration.

Yours Sincerely,

{Your Name}

{Signature}

{Job Title}

Sample Funding Request Letter

31 July, 2040

Eng. Chelsea Powers

Senior Engineer

Bosch International

234 Main Avenue

Dear Eng. Powers,

The Mercy Designs Initiative respectfully requests a grant of $75,000 for our Main Maternity Hospital Pilot Project. We appreciate your help with our previous project. We were able to design and produce a total of 348 maternity beds for the Mother Jane Maternity Hospital.

We plan to move to the next hospital on our project list. Our board of directors is enthusiastic about this program and eager to launch it.

Through this project, we plan to supply the Main Maternity Hospital with 450 maternity beds. Please feel free to contact me at (555) 555-5555 or mercydesg.website.org if you have further questions.

Cynthia Anders

Executive Director

Funding Request Letter (Word Template)

Funding Request Letter Examples and Templates

How you compose your funding request letter or application could make or break your chances of getting a grant. Generally, you need to be professional, courteous, and convincing. Make sure your letter includes essential details such as your company’s identity and your reasons for requesting funds. Remember, be clear and to the point.

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Thank you for your feedback.

7 Grant Manager Cover Letter Examples

Introduction.

When applying for a grant manager position, a well-crafted cover letter can make all the difference in helping your application stand out. In the competitive field of grant management, a strong cover letter can showcase your skills, experience, and passion for the role, while also demonstrating your ability to effectively communicate and articulate your qualifications.

A grant manager is responsible for overseeing the entire grant process, from researching and identifying potential funding opportunities to preparing grant proposals and managing awarded grants. As such, it is crucial to highlight your relevant experience, knowledge, and achievements in your cover letter to convince hiring managers that you are the ideal candidate for the position.

In this article, we will provide you with some valuable examples of grant manager cover letters. Each example will demonstrate different approaches to crafting a compelling cover letter that effectively highlights the applicant's qualifications and aligns them with the requirements of the grant manager role. By examining these examples, you can gain insights into what makes a cover letter strong and learn how to tailor your own cover letter to maximize your chances of success.

So, whether you are an experienced grant manager looking for a new opportunity or a recent graduate aiming to enter the field, read on to discover some powerful examples of grant manager cover letters that will inspire you to create your own standout cover letter.

Example 1: Senior Grant Manager Cover Letter

Key takeaways.

Samantha's cover letter effectively showcases her extensive experience in grant management and highlights her ability to make a meaningful impact in the role of Senior Grant Manager at the Bill & Melinda Gates Foundation.

When applying for a grant management position, it is crucial to emphasize your experience and achievements in managing grants, including any improvements or efficiencies you have implemented. This demonstrates your ability to effectively allocate resources and drive impact.

Samantha provides specific examples of her accomplishments, such as reducing administrative costs by 20% and streamlining grant application processes by 30%. These quantifiable achievements demonstrate her ability to optimize grant management processes and deliver tangible results.

Be sure to include measurable achievements in your cover letter to highlight your track record of success. This not only showcases your abilities but also provides concrete evidence of your impact.

While Samantha effectively highlights her experience and achievements, she could further emphasize her alignment with the Bill & Melinda Gates Foundation's mission and values. This could include mentioning any previous work or involvement in projects related to global health or social justice.

To stand out as a candidate, it's important to demonstrate your passion and alignment with the organization's mission. Highlight any relevant experience or involvement in projects that showcase your commitment to the foundation's goals.

Example 2: Government Grant Manager Cover Letter Example

Michael's cover letter effectively showcases his extensive experience in program analysis and grant management within federal agencies, positioning him as a strong candidate for the Government Grant Manager position at the U.S. Department of Health and Human Services.

When applying for a specialized role like Government Grant Manager, it is crucial to highlight specific experience and expertise in program analysis, grant management, and federal regulations. This demonstrates your ability to navigate the complexities of the role and make informed decisions.

He emphasizes his achievements in managing grants worth over $10 million and successfully overseeing the entire grant life cycle. This highlights his ability to effectively manage budgets, ensure compliance, and cultivate strong relationships with grant recipients.

Quantify your achievements and highlight the scale of your responsibilities in managing grants. This demonstrates your ability to handle large budgets and complex grant management processes.

Michael also mentions his experience in leading cross-functional teams, developing grant policies, and streamlining processes. This showcases his leadership skills and ability to drive organizational efficiency.

Highlight your experience in leading teams and implementing process improvements. This indicates your ability to coordinate and collaborate with stakeholders, ensuring effective grant management practices.

Overall, Michael's cover letter effectively positions him as a highly qualified candidate with the necessary expertise and experience to excel in the role of Government Grant Manager at the U.S. Department of Health and Human Services.

Example 3: Nonprofit Grant Manager Cover Letter

Emily's cover letter effectively showcases her experience and achievements in grant writing and nonprofit development, positioning her as an ideal candidate for the Nonprofit Grant Manager role at Susan G. Komen for the Cure.

When applying for a nonprofit grant manager position, it's crucial to highlight your track record of securing funding and managing grants successfully. This demonstrates your ability to contribute to the organization's financial sustainability and impact.

She emphasizes her accomplishments by quantifying the grant funding she secured and the percentage increase she achieved.

Quantify your achievements to highlight the impact of your work. Numbers and percentages provide concrete evidence of your effectiveness and can impress hiring managers.

Emily also highlights her experience in managing grants and implementing efficient systems to streamline processes and reduce administrative overhead.

Showcase your ability to effectively manage grants and improve operational efficiency. Grant management skills, including compliance and reporting, are highly valued in this role.

To further strengthen her application, Emily could have mentioned any specific knowledge she has of breast cancer research or programs, as well as her familiarity with Susan G. Komen for the Cure's initiatives.

Demonstrate your passion for the organization's mission and your knowledge of the specific cause or sector. This shows your commitment and connection to the work being done.

Example 4: Education Grant Manager Cover Letter

Benjamin's cover letter effectively highlights his relevant experience and passion for educational equity, positioning him as an ideal candidate for the Education Grant Manager position at Teach For America.

When applying for a role in education, it is crucial to demonstrate your commitment to the organization's mission and values. This shows your alignment with their goals and your potential to contribute to their important work.

He emphasizes his accomplishments in managing grants, such as developing a comprehensive grant management system that increased funding by 20% and securing over $2 million in grant funding.

It is essential to highlight your achievements and quantifiable results in managing grants. This showcases your ability to effectively navigate the grant application process and secure funding for educational initiatives.

Benjamin's cover letter could further showcase his skills in building relationships with funders and stakeholders, as well as his experience in program evaluation and strategic planning.

Don't forget to highlight your skills in relationship-building, program evaluation, and strategic planning. These skills are valuable in managing grants and implementing successful education initiatives.

Overall, Benjamin's cover letter effectively demonstrates his qualifications and passion for educational equity, making him a strong candidate for the Education Grant Manager position at Teach For America.

Example 5: Healthcare Grant Manager Cover Letter

Olivia's cover letter effectively showcases her experience and accomplishments as a Healthcare Grant Manager, positioning her as an ideal candidate for the position at Mayo Clinic.

When applying for a specialized role like Healthcare Grant Manager, it is crucial to highlight relevant achievements and the impact of your work. This demonstrates your ability to successfully secure and manage grants, which is essential for this position.

She emphasizes her successful track record in securing grants and managing the entire grant lifecycle, including proposal development and reporting.

Highlight your ability to secure grant funding and effectively manage the grant process from start to finish. This shows your competence in both the technical aspects of grant writing and the strategic management of funding.

Olivia also mentions her experience in developing partnerships and driving process improvements to enhance grant management procedures.

Showcase your ability to develop relationships with key stakeholders and implement process improvements that enhance efficiency and effectiveness. This demonstrates your commitment to continuous improvement and your ability to add value to the organization.

To further strengthen her cover letter, Olivia could have specifically mentioned her experience in working with healthcare-related grants and her familiarity with the medical research landscape.

Tailor your cover letter to the specific industry or field you are applying to. Highlight your experience and knowledge in healthcare grants, medical research, or any other relevant area to demonstrate your niche expertise and understanding of the organization's needs.

Example 6: Research Grant Manager Cover Letter

Daniel's cover letter effectively highlights his experience and accomplishments in research coordination and grant management, positioning him as an ideal candidate for the Research Grant Manager position at the National Institutes of Health.

When applying for a research grant manager role, it's crucial to showcase your experience in coordinating research projects, managing grant applications, and overseeing the entire grant lifecycle. This demonstrates your ability to effectively manage funding and ensure compliance with funding agency guidelines.

He emphasizes his track record of success in securing research funding and managing grants, which highlights his ability to maximize grant utilization and achieve project objectives.

Quantify your achievements in securing research funding and managing grants. This demonstrates your ability to effectively manage budgets, navigate complex funding requirements, and contribute to the success of research projects.

Daniel also highlights his experience in streamlining processes and implementing evaluation strategies, which showcases his ability to improve efficiency and ensure the effective utilization of grant funds.

Highlight your skills in process improvement, evaluation, and strategic planning. These skills are highly valuable in a research grant manager role, as they demonstrate your ability to optimize the allocation of resources and maximize the impact of research funding.

Overall, Daniel's cover letter effectively showcases his qualifications and aligns them with the needs of the Research Grant Manager position at the National Institutes of Health.

Example 7: Environmental Grant Manager Cover Letter

Sophia's cover letter effectively showcases her qualifications and experience as an ideal candidate for the Environmental Grant Manager position at the World Wildlife Fund.

When applying for a specialized role like Environmental Grant Manager, it is crucial to highlight your relevant experience and skills in environmental science, grant writing, and grant management. This demonstrates your expertise and ability to effectively contribute to the organization's conservation goals.

She emphasizes her achievements in securing funding for conservation projects and managing grant programs, highlighting her track record of success and ability to deliver tangible results.

It is essential to showcase your accomplishments and quantifiable achievements in your cover letter. This demonstrates your ability to manage grants effectively and secure funding, which is a critical skill for an Environmental Grant Manager.

Sophia expresses her passion for the World Wildlife Fund's mission and demonstrates her knowledge of the organization, showcasing her genuine interest in contributing to its global conservation efforts.

When applying to a non-profit organization like the World Wildlife Fund, it is important to convey your alignment with the organization's mission and values. This shows your commitment and dedication to the cause, making you a compelling candidate for the role.

Skills To Highlight

As a grant manager, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include:

Grant Writing : Grant managers need to have excellent grant writing skills to effectively communicate their organization's needs, goals, and strategies to potential funders. Highlight your experience in writing successful grant proposals, including your ability to clearly articulate the project's objectives, activities, budget, and expected outcomes.

Project Management : Grant managers are responsible for overseeing the entire lifecycle of a grant-funded project. This includes developing project plans, setting goals and milestones, coordinating project activities, and ensuring the project is delivered on time and within budget. Emphasize your project management skills, such as your ability to plan and organize resources, monitor progress, and adapt to changing circumstances.

Budgeting : Grant managers play a crucial role in budget development and management. They need to have strong financial acumen to create realistic budgets that align with the project's goals and objectives. Highlight your experience in budgeting, including your ability to accurately estimate project costs, allocate resources effectively, and track expenditure throughout the project lifecycle.

Research and Analysis : Grant managers need to be skilled in conducting research and analysis to identify funding opportunities, assess project feasibility, and evaluate the impact of funded projects. Showcase your research and analytical skills, including your ability to gather and synthesize information, identify trends and patterns, and make data-driven recommendations.

Communication : Effective communication is essential for grant managers, as they need to interact with various stakeholders, including funders, project teams, and community partners. Highlight your strong verbal and written communication skills, including your ability to clearly and persuasively convey ideas, facilitate meetings and presentations, and build relationships with key stakeholders.

Relationship Building : Grant managers need to establish and maintain relationships with funders, community partners, and other stakeholders to ensure the success of grant-funded projects. Emphasize your ability to build and nurture relationships, including your experience in networking, collaboration, and stakeholder engagement.

By highlighting these key skills in your cover letter, you can demonstrate your suitability for the role of a grant manager and increase your chances of securing an interview. Remember to provide specific examples or accomplishments that showcase your skills and qualifications.

Common Mistakes To Avoid

When crafting your cover letter for a grant manager position, it's important to avoid these common mistakes:

Not Tailoring the Letter : One of the biggest mistakes you can make is sending a generic cover letter that doesn't specifically address the organization or project you're applying to. Take the time to research the funder and understand their goals, values, and priorities. Then, tailor your cover letter to highlight how your skills and experience align with their needs.

Lacking Clarity and Conciseness : Grant managers often receive numerous applications, so it's important to make your cover letter concise and easy to read. Avoid using overly technical language or jargon that may confuse the reader. Instead, focus on clearly communicating your qualifications and why you're a strong fit for the role.

Neglecting to Showcase Past Grant Successes : As a grant manager, your ability to secure funding is crucial. Don't forget to highlight any past successes in securing grants or managing successful projects. Provide specific examples of grants you've secured, the impact they had, and any recognition or awards you received as a result.

Failing to Highlight Alignment : Grant funders often have specific priorities or areas of focus. It's important to demonstrate how your skills and experience align with these priorities. Show how your past work or research relates to the funder's goals and emphasize your ability to contribute to their mission.

Not Including Supporting Documentation : While your cover letter should be concise, it's important to provide supporting documentation when necessary. If the funder requests additional materials such as a project proposal, budget, or letters of support, make sure to include them as attachments or mention them in your cover letter.

Ignoring Proofreading and Formatting : A cover letter filled with spelling or grammatical errors can create a negative impression and undermine your credibility. Before submitting your application, thoroughly proofread your cover letter for any mistakes. Pay attention to formatting as well, ensuring that your cover letter is well-organized, with clear headings and paragraphs.

By avoiding these common mistakes, you can increase the effectiveness of your cover letter and improve your chances of securing a grant manager position.

In conclusion, a well-crafted cover letter is an essential tool for any grant manager looking to make a strong impression during the job application process. By showcasing your unique skills, experiences, and passion for grant management, you can greatly increase your chances of securing funding and making a meaningful impact in this field.

Throughout this article, we have explored three examples of effective cover letters for grant managers. Each example demonstrated key elements that can help you stand out from other applicants. From highlighting relevant experience and skills to demonstrating a strong understanding of the organization's mission and goals, these cover letters effectively conveyed the applicant's qualifications and commitment to the role.

One key takeaway from these examples is the importance of tailoring your cover letter to each specific job application. By customizing the content to align with the requirements and values of the organization, you can show the hiring manager that you are genuinely interested in the position and have taken the time to research and understand their needs.

Another key takeaway is the use of specific examples and achievements to support your claims. By providing concrete evidence of your past accomplishments and how they directly relate to the responsibilities of a grant manager, you can build credibility and demonstrate your ability to deliver results.

In addition, it is important to avoid common mistakes such as using generic language, failing to proofread for errors, or simply reiterating information already mentioned in your resume. A well-written, error-free cover letter shows attention to detail and professionalism, traits that are highly valued in the field of grant management.

In conclusion, a well-crafted cover letter can greatly enhance your chances of securing a grant manager position. By showcasing your qualifications, skills, and passion for the field, you can make a compelling case for why you are the ideal candidate. Remember to customize your cover letter for each application, provide specific examples, and avoid common mistakes. With these tips in mind, you can create a cover letter that sets you apart and leaves a lasting impression on hiring managers. Good luck with your job search!

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How to Use This Site
Core Competencies
Provide a Cover Letter

Consider including the following items when preparing a cover letter for your grant.

Request a Specific Study Section

Be proactive in requesting assignment to a review team ( study section ) and institute (if applicable) and explain why.

Frame your request positively and explain the skills needed to review your application. When applying for an NIH grant, do not name specific people as potential reviewers. If you do, the people you requested will automatically be disqualified.

If the funding institution to which you are applying does not formally accept requests, make suggestions in your email when you submit your grant application.

Do: "This application focuses on defining the cortical mechanisms of chronic visceral pain through Transcranial Magnetic Stimulation. We would like to suggest reviewers with expertise in this technology and/or neuroplasticity despite the focus on chronic pancreatitis as the underlying cause of the pain."

Don't: "I would like to suggest Dr. X, who is an expert is neuroplasticity to be a reviewer."

List Disciplines

List the disciplines involved in your proposal to help with assignment to appropriate review teams ( study sections ).

List Approval Letters

List the approval letters that you have attached.

Indicate Non-Standard Time

Indicate if you are qualified to submit at a non-standard time .

Indicate Funding Opportunity Announcement

Indicate if you are responding to a specific Funding Opportunity Announcements (FOA). A FOA is a document by which a federal agency or private institution makes known its intentions to award discretionary grants or cooperative agreements, usually as a result of competition for funds.

(Related terms: RFA , PA )

Note Special Areas

Note special areas . Special areas refer to any involvement of human subjects, select agents, genome-wide association studies or study data, or other areas with special requirements in your research proposal. Refer to your funding institution's guidelines for areas with special requirements.

Explain Overlapping Funding

Explain your plan for dealing with a subaward or other funding that overlaps with the grant proposal that you are submitting.

Are You Ready?
Know Your Audience
Make an Impact
Write Your Specific Aims Page
Use Style Tips
Format Your Grant
Pre-Review Your Grant Application
Consultations

Grant Request Letter

Request letter maker.

Dear [Grant Maker’s Name],

I hope this letter finds you well. My name is Robbie Archer, and I am the [Your Position] of [Your Organization’s Name], a non-profit organization dedicated to [Brief Description of Your Organization’s Mission, e.g., improving literacy levels among underserved communities]. We are reaching out to you to seek financial support for our upcoming project, [Project Name], which aims to [Brief Description of Project Aim, e.g., provide access to educational materials and tutoring services for over 500 children in underserved areas].

Our project is designed to address [Specific Problem or Need Your Project Will Address], an issue that has been exacerbated by [Mention any Recent Events, Trends, or Statistics That Highlight the Urgency of the Project, e.g., recent economic downturns, educational disparities]. With the support of a grant from [Grant Maker’s Organization Name], we are confident that we can make a significant impact by [Brief Description of Expected Outcomes of the Project, e.g., improving literacy rates, increasing school attendance].

To date, we have [Brief Description of What Your Organization Has Already Accomplished or Initiated Related to the Project]. However, to fully realize our project goals and extend our reach, additional funding is required. We believe that a grant of [Requested Grant Amount] would enable us to [Specific Activities or Resources the Grant Will Fund, e.g., purchase educational materials, hire additional tutors, expand our program to new communities].

Included with this letter, you will find a detailed proposal outlining the objectives, methodology, budget, and timeline of our project, as well as the anticipated impact and measures for success. We are committed to transparency and accountability, and we will provide [Mention Any Reports, Evaluations, or Updates You Plan to Provide, e.g., quarterly reports, impact assessments] to keep you informed about our progress.

We are inspired by [Grant Maker’s Organization Name]’s commitment to [Mention Aspects of Their Mission or Past Projects That Align with Your Project, e.g., supporting educational initiatives, empowering underserved communities] and believe that our project aligns perfectly with your objectives. We are eager to partner with you to make a lasting difference in the lives of [Target Population, e.g., children in underserved communities].

Thank you very much for considering our request. We are looking forward to the possibility of working together to achieve [Project Goal]. Please feel free to contact me at [Your Contact Information] should you require any further information or wish to discuss our proposal in more detail.

Warmest regards,

Robbie Archer

Text prompt

Instructive
Professional

Create a request letter for a student seeking permission to organize a charity event at school

Generate a request letter for a school library to acquire new science fiction books for students.

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FREE 16+ Sample Grant Proposal Letter Templates in Word, PDF
how to write a grant application letter
Grant Coordinator Cover Letter Examples
Grant Request Letter Template Download Printable PDF
Cover Letter For Grant Proposal: Sample And Tips
Cover Letter For Grant Examples

COMMENTS

Writing a Grant Writer Cover Letters: Do's, Don'ts & Examples
Here are some tips on how to start a good cover letter for a grant: Use a formal header. Begin your cover letter with a professional header that includes your organization's name, address, phone number, and email. Address the funder personally. If possible, address the cover letter to a specific person by their name and title.
How To Write a Grant Proposal Cover Letter (With Example)
If you're planning to write a cover letter for your grant proposal, here are some helpful steps you can follow: 1. Use a formal header. At the top of a grant proposal cover letter, most professionals choose to include a formal header. In this section, you can include elements such as: Your contact information.
Grant Proposal Cover Letter Sample: Expert Guide (Templates)
A Grant Proposal Cover Letter is a formal document that provides information about a proposed project or mission. It is submitted to government agencies, foundations, or organizations that provide grants. The grant proposal cover letter is submitted with the grant proposal or application document. It provides vital information about the project, its background, purpose, and goals. The grant ...
How to Write a Cover Letter for Your Grant Proposal
The date on the cover letter should match the date of your proposal or application. The letter should be contained to one page, consisting of 3-4 paragraphs. Find the appropriate contact person at the funding organization so you can address your letter to a specific person. The address of the funder should be placed at the top of the letter.
Cover letter for grant proposal: Sample & tips for success
‍Cover letter for grant proposal outline. In your first paragraph, introduce your proposal, company, and request. Make sure you use the legal name of your company. ... We are respectfully requesting a grant of $50,000 to start this children's education program with online and in-person activities for children of all ages.
How to Write a Great Grant Proposal Cover Letter
First of all, an average grant proposal letter shouldn't be more than one page long. Cover letters are the pitch of your detailed grant proposal. Think of it as a summary of your book. Before writing the first paragraph, you should open the letter with the contact's name, title, address, and other related information.
How to Compose a Professional Cover Letter for Grant Proposals
1. Utilize your company letterhead. 2. Ensure the letter's date corresponds to the date of your application proposal. 3. Constrain the letter to a single page, comprising three to four paragraphs ...
How to Write an Effective Grant Proposal Cover Letter
Formatting Your Cover Letter. Use your organization's letterhead. Put the same date on the cover letter that is on the completed grant application. That is the date you will send the grant proposal to the grantor. Using the same date makes all the documents in your proposal package consistent. For the inside address (goes at the top of the ...
How To Write An Effective Grant Proposal
Grant Proposal Cover Letter (Format, Samples, and Tips) Your Grant Proposal Cover Letter Must Include: The project is mentioned in the very first line. A request for the grant amount; Description of how this project is important, and how it will further the foundation's mission. List the contents of the proposal
How to write a grant proposal: a step-by-step guide
A grant inquiry letter may be required to get approval from a grant-making organization before sending a grant proposal. ... The only place to do this is in the cover letter. In the grant application, the tone should be more formal. Discuss funds. Mention the funds you're requesting, and briefly explain your methodology when it comes to ...
How To Write a Proposal Cover Letter (With an Example)
Here are some steps for how to write a proposal cover letter: 1. Include contact information. It's important that you include your contact information, your name, email, phone number, and the contact information of your organization, its name, email, phone number, website and even social media pages. This is because the reader of your proposal ...
2024 Grant Writer Cover Letter Example (+Free Tools & Guidance)
In a cover letter, Grant Writers should include the following: 1. Introduction: This should include a brief introduction of the organization, its mission, and the purpose of the grant request. It's important to make a strong first impression that engages the reader. 2. Summary of the Proposal: This should be a concise summary of the project or ...
Grant Proposal For Your Nonprofit + Template & Examples
Write a Cover Letter/Letter of Intent. The cover letter or letter of intent is your nonprofit's introduction. In this letter, you will want to explain the mission and goals of your nonprofit organization. You should also explain why you are requesting funding and how the money will be used. Write the Rest of the Grant Proposal
PDF Nonprofit Grant Proposal & Cover Letter Template
Cover Letter Template [MM/DD/YYYY] [Recipient Name] [Recipient Title] [Funding Organization Name] [Funding Organization Address] [Salutation] [Body Text] Begin with a few sentences introducing yourself, your organization, and the communities you serve. Express your appreciation for the recipient's time spent reviewing the proposal.
Grant Proposal Cover Letter: How to Make The Project a Winner
Duplicate the date on the grant application in the grant proposal cover letter - they must match. Find out complete and accurate information about a potential source of funding. At the top of the letter, indicate the foundation or contact person, exact address, city, and state. Don't forget the donor's zip code.
8 Free Effective Grant Request Letter Templates
Here is how to effectively write a letter requesting a grant: 1) Briefly introduce your organization. 2) Tell the funding corporation how much money you are requesting and state a good reason you need it. 3) Using a few lines, tell the reader what your organization does.
FREE 7+ Grant Proposal Cover Letter Samples in PDF
Explain your purpose for your proposal submission. 4. Be polite and humble. You should be polite and humble when writing your grant application letter format. This is very ideal when you're trying to ask for financial aid from several individuals or organizations. So, use simple, clear, and direct words.
Grant proposal cover letter
Proposal summary, organizational budget, IRS determination letter, and completed Adam Foundation application form are also included with this cover letter. Thank you for considering our grant request. We will be happy to answer any inquiries you may have. You may call us at (000) 123-4567 for any additional information.
How to Write a Grant Application Cover Letter
Below your signature, type your first name, middle initial, last name, and job title. At the bottom of the letter, include the note "ATTACHMENTS.". This note indicates that a grant proposal is included in the same packet. The capital letters signal that the grant proposal is important. Illustration by Ryan Sneed.
Funding Request Letter: Format (with Sample Application)
Bosch International. 234 Main Avenue. 24567 NY. Dear Eng. Powers, The Mercy Designs Initiative respectfully requests a grant of $75,000 for our Main Maternity Hospital Pilot Project. We appreciate your help with our previous project. We were able to design and produce a total of 348 maternity beds for the Mother Jane Maternity Hospital.
7 Grant Manager Cover Letter Examples
In conclusion, a well-crafted cover letter is an essential tool for any grant manager looking to make a strong impression during the job application process. By showcasing your unique skills, experiences, and passion for grant management, you can greatly increase your chances of securing funding and making a meaningful impact in this field.
Provide a Cover Letter
Explain Overlapping Funding. Explain your plan for dealing with a subaward or other funding that overlaps with the grant proposal that you are submitting. Additional guidance about what to include in an NIH grant cover letter can be found on the NIH website . Consider including the following items when preparing a cover letter for your grant.
Grant Request Letter Example [Edit & Download]
Grant Request Letter. Dear [Grant Maker's Name], I hope this letter finds you well. My name is Robbie Archer, and I am the [Your Position] of [Your Organization's Name], a non-profit organization dedicated to [Brief Description of Your Organization's Mission, e.g., improving literacy levels among underserved communities].
PDF Eligibility:
college/unit and UMCP for Research a copy of this ATIP RFA/FOA, the full grant application to include the detailed budget, and a completed . Universal Funding form (UFF). When all signatures are secured, attach to the Cover Letter and upload into the ICTR electronic REDCap application system. Please