cover letter why i am the best candidate

In an increasingly digitized world, where customer-centric strategies are vital for business success, I am thrilled to apply for the [Job Title] position at HubSpot."

Unhelpful Cover Letter Introduction:

"To Whom it May Concern,

I am applying for the [Job Title] position at HubSpot. I have some experience in marketing and can help your clients grow their businesses."

Relevant Professional Experience

It can be tempting to use the same cover letter for every job. After all, it‘s about your experience, isn’t it? But it's not enough to rephrase the work history in your resume.

Recruiters and hiring managers are looking to fill a specific role, so you need to show how your experience translates to their unique needs.

So, the body of a great cover letter should showcase the specific professional experiences that are relevant to the job you're applying for. Emphasize your accomplishments and skills that directly relate to what the job needs.

To speed up this part of the cover letter writing process, start by creating a list of your transferable skills . Drafting this list can help you quickly focus on the skills to highlight in your cover letter.

Then, use AI tools to summarize job descriptions and narrow in on where your experience and the needs of the role you're applying for overlap. This post is full of useful AI assistant tools if you're new to AI.

Helpful Cover Letter Experience:

“At [Company Name], I had the opportunity to assist a global ecommerce retailer in enhancing their online customer experience. By conducting in-depth market research and customer journey mapping, I identified pain points and areas of improvement in their website navigation and user interface.”

Unhelpful Cover Letter Experience:

“I also worked with an ecommerce retailer to improve the customer experience. We did some surveys and training, and they were happy with the results.”

Useful Examples

To make your cover letter stand out, add specific examples that show how you've solved problems or gotten results in past roles.

Quantify your accomplishments whenever possible, using data to give the reader a clear understanding of your impact.

Helpful Cover Letter Example:

“I lead a team of five content writers while increasing website traffic by 18% year-over-year.”

Unhelpful Cover Letter Example:

“I have a great track record of leadership and achieving fantastic results.”

Research and Company Knowledge

Hiring teams aren‘t hiring anyone with the skills to do the job. They’re hiring a person they'll work alongside at their specific company.

So, to show that you‘re not just looking for any job anywhere, share your knowledge of the company’s industry, values, and culture in your cover letter.

Spend some time on the company website and take notes on what makes this business interesting to you and why you would want to work there.

Then, explain how your skills align with the company's mission and goals and explain how you could add to their chances of success. This will showcase your interest in the company and help them see if you are a good cultural fit.

Helpful Cover Letter Research:

“I was particularly drawn to HubSpot not only for its industry-leading solutions but also for its exceptional company culture. HubSpot's commitment to employee development and fostering a collaborative environment is evident in its recognition as a top workplace consistently. I strongly believe that my passion for continuous learning, self-motivation, and dedication to contributing to a team will make me a valuable asset to HubSpot.”

Unhelpful Cover Letter Research:

“I have been inspired by HubSpot's commitment to inbound marketing and its comprehensive suite of solutions. HubSpot's dedication to providing valuable content and fostering meaningful relationships aligns with my own values and aspirations.”

Clear Writing

Your cover letter needs to pack in a lot of important information. But it's also important that your cover letter is clear and concise.

To accomplish this, use professional but easy-to-understand language. Be sure to remove any grammar or spelling errors and avoid lengthy paragraphs and avoid jargon or overly technical language.

You may also want to use bullet points to make your letter easier to skim. Then, proofread your cover letter for clarity or ask a friend to proofread it for you.

• Guide to Becoming a Better Writer
• Tips for Simplifying Your Writing

Helpful Cover Letter Writing:

"In addition to my academic accomplishments, I gained valuable practical experience through internships at respected law firms.

Working alongside experienced attorneys, I assisted in providing legal support to clients. This hands-on experience helped me develop a deep understanding of client needs and enhanced my ability to effectively communicate complex legal concepts in a straightforward manner."

Unhelpful Cover Letter Writing:

"Furthermore, as a complement to my academic accomplishments, I have garnered invaluable practical experience through internships at esteemed law firms.

Throughout these placements, I actively collaborated with seasoned attorneys to conduct due diligence and furnish clients with comprehensive legal support. Notably, these experiences fostered a profound comprehension of client necessities, whilst honing my legal acumen to articulately convey intricate legal principles within a lucid and concise framework, adhering to applicable precedents and statutes of limitations."

Genuine Interest and Enthusiasm

Find ways to convey your passion for the role and how excited you are to contribute to the company you're applying to. At the same time, make sure your interest feels authentic and outline how it aligns with your career goals.

Your ultimate goal is an enthusiastic letter that feels honest and leaves a lasting positive impression.

Showing excitement in writing doesn't come naturally for everyone. A few tips that can help you boost the genuine enthusiasm in your letter:

• Record audio of yourself speaking about the role, then use voice-to-text technology to transcribe and add these sections to your letter.
• Choose your words carefully .
• Write in active voice.

Helpful Cover Letter Tone:

“I am genuinely enthusiastic about the prospect of joining [Company/Organization Name] as an accountant. My combination of technical proficiency, eagerness to learn, and strong attention to detail make me an ideal candidate for this role. I am confident that my dedication, reliability, and passion for accounting will contribute to the continued success of your organization.”

Unhelpful Cover Letter Tone:

“Honestly, I can hardly contain my excitement when it comes to reconciliations, financial statement analysis, and tax regulations! Engaging in spirited discussions with professors and classmates has allowed me to foster an unbreakable bond with the fascinating world of accounting, and I'm positively bursting with enthusiasm at the prospect of applying my skills in a professional setting.”

Memorable Conclusion

End your cover letter on a strong note. Summarize your top qualifications, restate your interest in the position, and express your interest in future communication.

Then, thank your reader for their time and consideration and include your contact information for easy follow-up.

To make your conclusion memorable, think about what parts of your letter you‘d most like the hiring manager to keep top of mind. Then, consider your word choice and phrasing. If you’re feeling stuck, this list of ways to close an email can help.

Helpful Cover Letter Conclusion:

"Thank you for considering my application. I am excited about the opportunity to further discuss how my qualifications align with the needs of Greenpeace. Please feel free to contact me at your convenience to arrange an interview.

Together, let's make a lasting impact on our planet.

[Your Name]"

Unhelpful Cover Letter Conclusion:

"Thank you for considering my application. I look forward to the possibility of discussing my qualifications further and how I can contribute to Greenpeace's mission. Please feel free to contact me at your convenience to arrange an interview.

I’d like to add another stage to the job search: experimentation.

In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search.

But don’t let the process become so monotonous. Have fun discovering the qualitative data I’ve discussed here — then, have even more by getting creative with your cover letter composition.

I certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will.

So, get inspired by these examples and templates. Write an incredible cover letter that shows the hiring team at your dream job exactly who you are.

Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

Related articles.

How to Write an Internship Cover Letter [Expert Advice & Examples]

How to Start a Cover Letter That Gets You Your Dream Job

General Cover Letter: 15 Cover Letter Templates to Perfect Your Next Job Application

Is a Cover Letter Necessary in 2024?

Letter of Interest Tips, Templates & Examples [A 2023 Guide]

The Ultimate Guide to Writing a Cover Letter

Eight Cover Letter Greetings for Every Situation

7 Expert Cover Letter Tips to Get the Job

Marketing software that helps you drive revenue, save time and resources, and measure and optimize your investments — all on one easy-to-use platform

Skip navigation

• Summer Updates
• For Employers
• In the Know
• Make An Appointment
• Internships
• Employer Connections
• CCE Programs
• Funding Programs
• Drop-in Hours
• Career Counseling Appointments
• Practice Interviews
• Programs & Services
• Design Your Next Steps
• Resumes & CVs
• Cover Letters
• Negotiating
• Career Advancement
• Graduate School
• Premium Resources
• Communications & Media
• Engineering & Technology
• Environment & Sustainability
• Financial Services
• International Affairs
• Non-Profits & Social Justice
• Psychology, Counseling, & Social Work
• Ways to Gain Experience
• Career Assessments
• Connect With Alumni
• Student Experiences
• First-Generation/Low-Income Students
• International Students
• Students with Disabilities
• Veteran Students
• LGBTQ Students
• Visiting Students
• Students of Color

How and Why to Write a Great Cover Letter

A cover letter is a one-page business letter that you submit when applying to a job, along with your resume. As a piece of persuasive writing, your cover letter will aim to convey to the employer why you’re a great candidate for the role.

What is the purpose of a cover letter?

Your cover letter complements your resume by making it easy for the employer to see how your experience and interest connect to the position. Your goal is to convince the employer to interview you.

With your cover letter, you’ll aim to:

• Highlight your qualifications:  You’ll show how your skills and experience relate to the employer’s needs for a specific position.
• Showcase your motivation: You’ll demonstrate your enthusiasm for the specific position and the organization.
• Reflect your voice and written communication skills: You’ll give the employer a sense of your personality and writing style.

When should I write a cover letter?

Not all jobs require cover letters. So, how do you decide whether to submit one?

Submit a Cover Letter when…

• The posting explicitly requests that you do so
• You’re applying to an opportunity at a mission-driven organization
• You think that doing so could provide important information to the employer that they wouldn’t get from your resume

Consider Submitting a Cover Letter when…

• It’s marked “optional” in an application, and you have the bandwidth to do so
• You have content that you can easily recycle or repurpose into a tailored cover letter

No Need to Submit a Cover Letter when…

• A posting specifically tells you not to submit one
• There’s no way to submit one in an application portal, and doing so would require a serious workaround

If you’re applying to several similar opportunities, creating a draft cover letter in advance, geared toward that type of opportunity, can be a helpful way to save time in your actual application process.

How do I write a cover letter?

Your cover letter should articulate your qualifications and motivation for the position. Read the job description closely and research the organization. As you craft your cover letter, use examples that demonstrate your relevant skills, knowledge, and interests. The cover letter should be concise, clear, and well-organized.

Before Writing

Research the employer.

Learn enough about the organization to articulate why you are a strong fit for that firm. 

• Review the firm’s website and LinkedIn page.
• Speak with current or previous employees.
• Read articles and social media for current news.

Analyze the job description

Look for skills, duties, and qualifications of the job so you can design your letter to match these as much as possible.

Reflect on your experience and motivation

Identify skills and personal qualities you have developed which will be useful in this role. Ask yourself:

• What attracts you about this role/company/industry?
• What have you have done in your work experiences, classes, internships, activities, projects, volunteer work, travel, etc., that is similar to the duties required of the job? 

Cover Letter Structure

As a business letter, the cover letter should include:

• Heading: Include your name and contact information in the same format as your resume
• Salutation: Address your letter to the specific individual who can hire you, if this is known. If the name is not included in the job description, address the letter to the Hiring Manager or title mentioned in the job description.
• Body Paragraphs:  Discuss your experiences, interests, and skills to show the employer how you can add value to their team. See the section below for more guidance.
• Signature Line: Include a closing and your name.

The cover letter should be one page, about three or four paragraphs, and single spaced. Use 10-12 point font and one inch margins. 

When applying online, upload your cover letter as a PDF file, unless another format is specified. When sending your resume and cover letter by email, you may write a short note or paste your cover letter in the body of your email (without the address header) and also attach the PDF file.

Cover Letter Content

Your cover letter should answer who, what, when, where and why you are applying for the opportunity. 

Introduction

State the position for which you are applying. If you have a referral or spoke with someone from the company, you can mention it in the introduction. Provide some basic information about yourself; this can include your class year and what you’re studying at Columbia. Briefly outline why you’re interested in the organization and what you bring in terms of relevant experience and skills. 

Body Paragraphs

These paragraphs will highlight your qualifications and strengths that are most relevant to the organization and position. Use the job posting and your research as clues to determine what the employer is seeking in a candidate. Have your resume beside you and reflect on what you want the employer to know about you. Are there experiences you want to expand upon that demonstrate your understanding of the role and ability to do the job requirements?

Structure the paragraphs based on relevance, not chronology. Lead with your most relevant skill or strongest experience.

Start each body paragraph with a clear topic sentence.  This can highlight a key skill set, a transferable experience, or a core area of knowledge you’ve built through your studies. Walk the reader through a project or experience, integrating the relevant skills you used and qualities you demonstrated. Provide details about your accomplishments and impact. Connect how these experiences have prepared you for this role and why you are motivated to do this job. There is no need to apologize if you feel you lack experience; focus on the accomplishments that you have.

Recap what you would bring to the organization and your interest in the position. Thank the employer for their consideration. Keep your tone positive and enthusiastic. 

Check out our example of how to structure your cover letter content . 

Editing Tips

Use our  Cover Letter Checklist to make sure your format and content is in line with best practices. 

• Ensure that the content reflects the requirements in the job description
• Keep the cover letter concise, at one page or less
• Correct any errors in grammar, sentence structure, and spelling
• Use the active voice
• Avoid beginning too many sentences with “I”

Privacy Policy Accessibility Notice of Non-Discrimination Terms of Use

10 Strong Answers: “What Makes You a Good Candidate for This Job?”

By Status.net Editorial Team on November 24, 2023 — 11 minutes to read

When interviewers ask, “What makes you a good candidate for this job?” they want to know why you think you are a good fit for the role. They want to hear about the skills, qualifications, or experiences that set you apart from other candidates. To successfully answer this question, you should understand what the employer is looking for and be prepared to communicate how your skills and experience align with those needs.

When asked, “What makes you a good candidate for this job?” be prepared to demonstrate your understanding of the company’s needs and provide concrete examples of your relevant skills and experience.

Identifying Your Unique Qualities

Assessing your skills.

First, think about your skills. You may have excellent time management, problem-solving, or communication skills. To highlight these, you can:

• Make a list of your top skills
• Provide examples of situations where you used those skills
• Explain how your skills will help you excel in the job

For example, if the job requires excellent communication skills, you can talk about your experience in leading group projects or resolving conflicts.

Recognizing Your Achievements

Next, consider your accomplishments. What have you achieved, and how does that make you a good fit for the job? When discussing your achievements, be specific and relate them to the job description. You can mention:

• Awards and recognitions you’ve received
• Successful projects you’ve completed
• Challenges you’ve overcome

For instance, if the job requires you to manage a team, mention your experience in successfully leading teams to meet project deadlines.

Reflecting on Your Experiences

Finally, reflect on your past experiences and what you’ve learned from them. Think about how your experience can help you succeed in the position you are applying for. When illustrating your experiences, mention:

• Relevant internships or jobs you held
• Personal experiences that taught you valuable skills
• Volunteering and community involvement

For example, if the job involves working under pressure, discuss how you successfully managed multiple assignments and tight deadlines during your college projects.

Tailoring Your Response to the Job

Researching the company.

One effective way to show you’re a good candidate for a job is by researching the company beforehand. This can help you understand the organization’s mission, values, goals, and culture. When answering the question, you can demonstrate your awareness of these aspects and highlight how your own values and skills align with the company’s needs.

For example:

“I noticed that your company values teamwork and innovation, which is important to me as well. In my previous role, I collaborated with colleagues to develop and implement new strategies that improved efficiency by 20%.”

Matching Skills with Job Requirements

Another key strategy for tailoring your response is to match your skills and qualifications with the specific job requirements. Spend time studying the job description, and make a list of key skills and experiences mentioned. When you answer the question, focus on how your abilities align with these requirements and showcase how you can contribute to the company’s success. For example:

“Your job description acknowledges the importance of project management skills and strong communication abilities. As an experienced project manager, I’ve delivered various successful projects on time and within budget. Moreover, I’ve demonstrated my adaptability and strong communication skills while working effectively with diverse teams.”

Using tailored examples that show your competence in the desired role is a smart approach to answering “What makes you a good candidate for this job?”. Keep your response relevant and illustrative of your qualifications and how they align with the company’s needs: this will help you present yourself as a great fit for the role and leave a lasting impression on the interviewer.

Related: How to Answer 11 Common Behavioral Interview Questions

How to Answer 9 Common Situational Interview Questions

10 Strong Answers to “What Makes You a Good Candidate for This Job?”

1. “I believe I’m a great fit for this role due to my proven track record in [industry/field]. With over [number] years of experience in [specific skill or role], I’ve developed a comprehensive skill set that aligns perfectly with the job description. My recent achievements at [previous company], where I [specific accomplishment], demonstrate my ability to deliver results that could benefit your team.”

2. “My educational background in [relevant field of study], combined with my hands-on experience in [specific area], makes me a strong candidate. I have consistently demonstrated [key skill, e.g., problem-solving or leadership] in my previous roles, and I am known for my ability to [specific strength, e.g., work under pressure or innovate]. This job aligns with my career goals and my passion for [industry], and I’m excited about the opportunity to contribute to your company’s success.”

3. “I possess a unique combination of skills that set me apart from other candidates. My expertise in [specific software or technical skill] and my experience with [specific type of project or task] have equipped me to make a significant impact on your team. My dedication to continuous learning and professional development means that I’m always up-to-date with the latest trends and best practices in [industry/field].”

4. “I’m a good candidate for this job because of my commitment to excellence and my results-oriented approach. In my previous role at [company], I successfully managed projects that led to a [quantifiable outcome, e.g., 20% increase in sales or 30% reduction in turnaround time], demonstrating my ability to directly contribute to company goals. My strong communication skills and team-player attitude make me an ideal match for your company culture.”

5. “My extensive background in [specific area, e.g., customer service or marketing], along with my ability to [specific skill, e.g., build rapport with clients or create compelling campaigns], make me a strong candidate for this job. I’ve received recognition for my [specific achievement or award], which shows my dedication to [relevant aspect of the job, e.g., customer satisfaction or brand growth].”

6. “I am a good candidate for this position because of my adaptability and innovative thinking. In my previous role at [previous company], I was faced with [specific challenge], and I was able to devise and implement a strategy that [result of strategy]. My ability to think  on my feet and embrace new challenges has consistently allowed me to add value to my team and exceed expectations.”

7. “My dedication to [specific area, e.g., user experience or operational efficiency] is evident through my extensive portfolio of work. I bring a unique perspective that combines creativity with analytical skills, which enables me to approach problems from various angles and develop holistic solutions. The position at your company excites me because it would allow me to leverage these skills to [specific goal or project at the new company].”

8. “I have a strong foundation in [relevant field or technology] and a passion for driving results through data-driven decision making. At my last job, I was responsible for [specific responsibility], where I used data to guide our strategies, resulting in [specific positive outcome]. My ability to translate complex data into actionable insights would make me a valuable asset to your team.”

9. “As someone with a deep understanding of [industry or sector], I have honed my skills in [specific skill or area of expertise] to a high level of proficiency. My previous role involved [specific responsibility or project], where I [specific accomplishment or contribution]. This experience has equipped me to make an immediate impact at your company, and I am eager to apply my skills to help achieve [company’s goals or mission].”

10. “I am confident that I am a good candidate for this job because of my dedication to professional growth and my alignment with the company’s values of [company values, e.g., innovation, integrity, community]. My background in [field/industry] has prepared me to face the challenges this role presents, and my proactive approach to [specific work-related challenge] has been recognized with [award, promotion, or other honors]. I am enthusiastic about the opportunity to bring my expertise to your team.”

Other Common Questions & Sample Answers

“can you list your top three qualities that make you suited for this role”.

To effectively answer this question, choose three qualities that match those required in the job description and confidently present them. For example:

“1. Analytical Skills: My analytical abilities are one of my greatest strengths. I have a knack for dissecting complex problems, identifying patterns, and synthesizing information to make informed decisions.

2. Team Player: I thrive in collaborative environments and believe that my ability to work well with others is a key asset. I’m known for my ability to listen, communicate effectively, and build strong relationships with colleagues, which contributes to a positive and productive team dynamic.

3. Resilience: I have a proven track record of resilience and adaptability in the face of challenges. I’m able to stay focused and maintain a high level of performance even under pressure, which ensures that I can handle the ups and downs of the role while consistently delivering results.”

“What unique contributions would you bring to our team if we hired you?”

“If hired, I would bring a fresh perspective to the team, combining my cross-industry experience with a passion for innovation. My background has equipped me with a unique set of skills that allows me to approach problems differently, often leading to creative and effective solutions. My commitment to professional development means I’m always looking to refine my skills and knowledge, which can inspire a culture of learning and growth within the team.”

“How does your previous experience prepare you for success in this job?”

“My previous experience has been a blend of hands-on project management and customer engagement, which aligns well with the requirements of this role. I’ve successfully led teams through complex projects, ensuring that we met deadlines and exceeded expectations. These experiences have honed my leadership, organizational, and communication skills, all of which are critical for success in this position.”

“If chosen for this role, what are the first things you would focus on?”

“In the first few weeks, I would concentrate on building a comprehensive understanding of the company’s mission and values, as well as the specific goals of my department. Establishing strong rapport with my colleagues will be crucial, as will a thorough review of ongoing projects and processes. I’d also seek to identify quick wins where I could immediately contribute, setting the stage for long-term success.”

“Without prior experience in this field, how would you contribute to our company?”

Despite lacking direct experience in this particular field, you possess transferable skills that are valuable across different industries: present this information for a successful answer. Example:

“My diverse background has provided me with a versatile skill set that can be applied to this new field. My project management experience has taught me how to lead initiatives efficiently, even when learning about a new subject matter. My eagerness to learn and adapt quickly means I can get up to speed rapidly, ensuring that I contribute meaningfully in a short period of time. I also bring a fresh perspective that can lead to innovative approaches and solutions. I am confident that my proactive attitude and the ability to leverage my transferable skills will allow me to make a positive impact on the company from the outset.”

Related: Top Transferable Skills Every Company Wants

How to Write a Career Change Cover Letter [Examples]

“How do your academic background and personal skills make you the right fit for our program?”

“My academic background has provided me with a solid foundation in [relevant field or discipline], where I’ve developed a strong grasp of [key principles or skills related to the job]. This theoretical knowledge, combined with practical applications during my studies, such as [specific projects or experiences], has prepared me to tackle the challenges associated with this program. Beyond these technical skills, I’ve cultivated strong personal qualities such as [personal quality], [personal quality], and [personal quality], which are crucial for success in any collaborative and dynamic environment. My ability to communicate effectively, manage my time efficiently, and quickly adapt to new situations makes me a strong candidate for this program. I am confident that my combination of academic knowledge and personal attributes aligns well with the demands of your program and will allow me to contribute meaningfully to your team.”

Common Mistakes to Avoid

When preparing your response to “What makes you a good candidate for this job?”, it’s important to avoid some common mistakes that might negatively impact your interview. Here are a few pitfalls to steer clear of, along with helpful tips for crafting a strong answer.

• Being too modest: While it’s great to be humble, this question is an opportunity for you to showcase your strengths and achievements. Avoid downplaying your accomplishments out of fear of appearing boastful. Instead, confidently share your skills and experiences that are relevant to the job.
• Being too generic: Offering a generic response, like “I’m hardworking and dedicated,” won’t help you stand out from other candidates. To make a lasting impression on your interviewer, tailor your answer to the specific requirements of the job. Describe how your unique attributes and experiences make you the ideal candidate for this particular role.
• Focusing solely on yourself: While the question asks about you, don’t forget to mention how your skills and qualities will benefit the team/company.
• Not using specifics: This is your chance to provide concrete examples that demonstrate your skills and expertise. Vague statements are hard for interviewers to latch onto, so try to include specific instances of your achievements and accomplishments.
• 10 Smart Answers to “What Motivates You?”
• 36 Smart Answers to “What Makes You Unique?”
• 5 Smart Answers to “What Areas Need Improvement?”
• 10 Smart Answers to “What Are Your Salary Requirements?”
• 35 Smart Answers to "What Are Your Strengths?"
• 10 Smart Answers to "Why Are You Looking for a New Job?"

• SUGGESTED TOPICS
• The Magazine
• Newsletters
• Managing Yourself
• Managing Teams
• Work-life Balance
• The Big Idea
• Data & Visuals
• Reading Lists
• Case Selections
• HBR Learning
• Topic Feeds
• Account Settings
• Email Preferences

The Best Cover Letter I Ever Received

• David Silverman

In my last post I talked about how to make your résumé more likely to catch the attention of a hiring manager. As a follow up, I’d like to discuss cover letters. Here’s my basic philosophy on them: don’t bother. That’s because the cover letters I see usually fall into one of three categories: The […]

In my last post I talked about how to make your résumé more likely to catch the attention of a hiring manager . As a follow up, I’d like to discuss cover letters. Here’s my basic philosophy on them: don’t bother.

• David Silverman has had ten careers so far, including entrepreneur, executive, and business writing professor. He is the author of Typo: The Last American Typesetter or How I Made and Lost 4 Million Dollars and of the April 2011 HBR article, Synthesis: Constructive Confessions .

Partner Center

Every other Tuesday, you’ll get actionable tips to land your dream job.  Subscribe

• Cover Letters

10+ Cover Letter Examples (+ Different Types & Formatting Guide)

Whether you’re looking to land your first job, changing careers, or simply exploring new job opportunities, writing a great cover letter might seem daunting at first. However, once you read this comprehensive guide and check out our superb cover letter examples, you’ll be well on your way to becoming an expert cover letter crafter.

Cover Letter Examples (By Career Situation and Seniority)

Our resume cover letter examples are just what you need if you’re going to learn how to write one for yourself. Keep in mind that all cover letters have a similar structure that you should follow:

• Contact Info –  Add your name, address, phone number, and email address.
• Greeting – Always start with a professional greeting that addresses the hiring manager by name.
• Introduction – Grab your reader’s attention with a first paragraph in which you introduce yourself and state your intention to apply for the open role.
• Body paragraphs – Write one or two paragraphs that highlight your professional experience, achievements, skills, and education.
• Closing paragraph – Insert your call to action and ask the hiring manager to invite you for an interview. Don’t forget to sign your name at the end.

With this information in mind, let’s check out some of the best cover letter examples!

Cover Letter Example 1: Returning to Work after a Job Gap/Relocation

Dear Mr. Hennessy,  My name is John Young, and I’m applying for a software engineering position at your company. I’m excited about your organization’s mission to change the world, and I’m passionate about your tech stack that includes Scala, Java, React, and Python, all languages I’ve used in the past. 

Recently, I took a year-long hiatus to aid my friend who launched a startup accelerator. During that time, I learned quite a bit about business strategy and going from zero to one hundred while working on a very limited budget. I’m confident that I can turn those skills into new products for your company. 

I’m prepared to get back into the game and restart my career as a software engineer in your beautiful city. I’m positive that I’m the perfect person to lead your middle-out engineering team. I would love to schedule a meeting and discuss this further. 

Our Take: The candidate starts by expressing his excitement about the company’s goals and then seamlessly proceeds to highlight the programming languages that he excels in. This way, he showcased that he is the right person for the job. He then explains that the job gap that appears in his resume was due to working on a personal project that has taught him some valuable new skills.

Cover Letter Example 2: Changing Careers

Dear Ms. Garcia,

Blending a formal background in marketing with proven success in retail sales and customer service roles, I am looking to transition into public relations and believe I would make a great fit for the advertised position of Public Relations Specialist at your company.

Having both used and sold your products, I am already well versed in your brand and both present and past years’ offerings. I have followed with excitement as you launched in European and Asian markets and incorporated an international feel into your product line. I would bring both passion and expertise to championing your company with the press and public.

I am already trained in creating buzz and awareness through social media channels including Twitter and Facebook. When my sales team decided to participate in Walk for a Cure three years ago, we used social media to heighten our sponsorship support and raised more than $20K for the event.

Confident my transferable skills make me a solid candidate for this opening, I respectfully submit my resume for your review and request a meeting to discuss the opportunity further. I will make myself available at your convenience and look forward to your call to arrange a time. Thank you for your time and consideration.

Our Take: This candidate leads off with a strong statement about her career change goal and her fit for the specific position at hand. She uses the rest of the letter to discuss her interest in the company and some of her key transferable skills/experience.

Cover Letter Example 3: New Graduate/Entry Level

Dear Ms. Morris:

I am writing in response to your listing in the Memphis Gazette for a nurse’s aide. Please accept my enclosed resume for consideration.

As a CPR-certified lifeguard and an LPN student at Memphis Community College, I have the formal training necessary for this position. Additionally, with two years of experience in retail sales, I have excellent customer service skills that can translate well to patient relations.

After you have reviewed my resume, I hope to meet with you to discuss how I can be beneficial to your team. I look forward to hearing from you to schedule an interview at your earliest convenience.

Our Take: Nice concise approach for an entry-level candidate. She doesn’t have years of nursing experience to point to, so she highlights her training and how her non-nursing work experience has also helped to prepare her.

Cover Letter Example 4: Professional

Dear Mr. Carter,

As an Accounts Payable & Receivable Specialist , I offer a proven ability to accurately process invoices, payments, reimbursements, and tax reports. I quickly learn and adapt to software changes and updates and help team members resolve issues and problems they are having with data input and processing.

Examples of my accomplishments include:

• Handled biweekly accounts payable processing of checks and ACH payments; reconciled payments made to accounts payable software and addressed any discrepancies that arose.
• Created a spreadsheet that listed bank and routing numbers to expedite the processing of expense reports.
• Uploaded and reconciled monthly phone bills for approximately 200 branches and 4 operational centers; total billing amounts were coded for various departments and branches as required.
• Confident I will prove valuable to your company, I respectfully submit my resume for your review. I would also like to request a personal meeting to discuss your upcoming goals and how I can help you achieve them. I will make myself available at your convenience and look forward to your call. Thank you for your consideration.

Our Take: For an experienced candidate, a bit more detail is expected. This candidate customized the bullet points to specifically communicate his experience with the position responsibilities listed in the job description.

Cover Letter Example 5: Manager

Dear Ms. Nguyen,

As a Human Resources Manager with a strong customer service background, I offer expertise in employee relations, benefits administration, and generalist duties. I have made significant contributions to succession planning and workforce engagement as well as ensuring compliance with employment and labor requirements.

I am also known for my ability to help identify and implement key technology and process improvements. I am well-versed in Six Sigma methods and have led projects which produced significant and sustainable savings. Other examples of my work include:

• Creates positive employee engagement for 2,000+ personnel at Company XYZ via proactive communications, prompt issue resolution, and fair/equitable treatment.
• Led Six Sigma project related to FMLA administration and online orientation programs for Lean Belt training.
• Proved instrumental in the deployment of an E-recruitment system that serviced a Fortune 200 company; defined policies, procedures, and communication planning for the project.

Confident I will make a positive impact on your organization, I respectfully submit my résumé for your review. I would also like to request a personal meeting to discuss your goals for this position and my potential contributions. I will be available at your convenience and look forward to your call to arrange a time. Thank you for your consideration.

Our Take: This cover letter highlights the applicant’s relevant accomplishments as a leader and manager. It goes beyond stating familiarity with the required job duties and emphasizes results in key projects. Remember that you don’t want to copy and paste your whole resume into the cover letter. Think about the key selling points that you want to feature prominently. The goal is to make them excited to learn more about you.

Cover Letter Example 6: Senior-Level Executive

Dear Mr. Jones,

As a Senior-Level Finance & Operations Executive , I offer proven success in maximizing productivity and improving profit margins. My work spans companies and business units at various stages of growth, including start-up, established, and turnaround settings.

Believing profitability requires strong revenue generation and cost controls, I monitor budgets and sales performance closely to identify areas for improvement. I am known for enhancing overall performance through technology upgrades, advanced employee training, and implementation of best practices.

Examples of my work include:

• Drove successful launch of start-up company by hiring a talent team, defining product development plans, and leading go-to-market strategies to achieve $35M+ revenue and 50% margins within two years.
• Managed daily operations of a $150M subsidiary that provided a complete suite of manufacturing solutions in the US and Canada; improved profit margins on overall product line by 10%.
• Proved vital to reorganization leadership that cumulated in a 10% productivity improvement in the sales and service organization and a 20% improvement in support organizations.

As CPA and MBA, I am confident I will prove valuable to your company and respectfully submit my resume for your review. I would also like to request a personal meeting to discuss your upcoming goals and how I can help you achieve them. I will make myself available at your convenience and look forward to your call. Thank you for your consideration.

Our Take: This cover letter nicely distills years of experience into a concise overview that really “sells” achievements most relevant to the specific advertised role. Each bullet presents a compelling high-level overview of a specific position, complete with impressive data points. It’s hard to be this concise when talking about a long career! However, a concise letter is always more effective — make the most exciting information jump out of the letter and grab the recruiter’s attention.

Cover Letter Examples (By Industry)

Teacher cover letter example.

Dear Principal Townson,

With five years of experience in teaching high school and a master’s degree in Chemistry, I believe I am an ideal candidate to fill the science teaching position you have open with the retirement of Stacy Jones. My teaching experience was at John Smith High School in Smallville where I taught all levels of Chemistry and helped host the science fair each year.

I keep up with all developments in teaching and chemistry by reading literature and attending conferences hosted by the American Association of High School Science Instructors. I have also volunteered my time at the community center, tutoring all levels of students in general sciences.

I look forward to working in this community and teaching at Rosewood High School. Please review my attached resume. I will be contacting you next week to schedule an interview. Thank you for your consideration.

Our Take: We love how this cover letter emphasizes the applicant’s relevant qualifications in the first line. This puts emphasis on her ability to do the job. Later, she briefly explains how she has kept current with industry developments and shows passion for her career by mentioning her volunteer work.

Nursing Cover Letter Example

Dear Dr. Manning,

Five years ago, I worked my first shift as an emergency room nurse and have never before left the workplace more fatigued and fulfilled. Today, I am proud to declare that I am still an ER nurse. I love this work partly because I flourish in a fast-paced environment. I also take great pleasure in the opportunity to care for patients every day and be there for their loved ones. This is not easy work, but I can’t see myself doing anything else which is why I am applying for the position of Emergency Room Nursing Lead. I believe that I can be a great asset to your team and that I have a proven track record when it comes to patient care as further shown in my attached resume. 

I have reviewed the qualifications required for this position. I am confident to say that I possess all the skills and experience needed. I have a BSN in nursing and have held a nursing license in good standing for over five years. I have experience working in emergency rooms at several large hospitals, and I fully understand all of the regulations that are in place. I also have the kind of team leadership that you need to ensure that even the busiest nights in the emergency room go as smoothly as possible. 

I would love to sit down with you and discuss my qualifications along with your needs when you are free. Meanwhile, please review the rest of my application package. There you will find all the information you need. 

Our Take: The candidate starts by stating her experience and expresses how difficult a nursing job can be. However, she then turns it around by stating that the rewards are worth the effort. We like her storytelling approach and how she highlights her passion for working with patients and transitions into why her abilities qualify her for the job.

Business Analyst Cover Letter Example

Dear Ms. Sousa,

I am applying for the advertised business analyst job at your company that was posted on your website. I am a data-driven critical thinker with excellent interpersonal skills who holds teamwork in high esteem but can also function independently. I am always searching for fresh ideas and solutions that I can bring to the table to increase the company’s efficiency. 

During my time at XYZ Group, Ltd., my previous employer, I developed and implemented a new program designed to drop needless business expenses. In just one year, the costs were reduced by 15%. Apart from project management, I spearheaded the collection and analytics of business processes and data toward creating more efficient business models. Thanks to my achievements, I was ranked as one of the best employees in the company and received recognition from top stakeholders.

I would be delighted to join your team because I believe that the experience, skills, and vast knowledge that I bring to the table could improve the company’s operational performance. Thank you for your time and consideration, and I look forward to speaking to you soon. 

Our Take: Adopting a confident tone in your cover letter is a good way of showing the hiring manager that you have the necessary skills and experience to shine at the job you’re applying to. It’s also great when candidates state their accomplishments and showcase the contributions they can make to a company if hired.

Cover Letters: Basic Rules to Follow

What is a cover letter and how do you write one? It can feel like a chore but it’s actually one of the surefire ways to get an actual job interview.

There are five simple rules to follow if you want to write cover letters that make hiring managers giddy with excitement before meeting you:

1. Your cover letter should be grammatically correct and error-free

Avoid making grammar and formatting mistakes to give your cover letter a professional appearance (regardless of the job you’re applying for). If you’re not a particularly good writer, use a tool such as Grammarly to clean up your text, or kindly ask someone to read and edit your document.

Hiring managers get turned off when noticing mistakes in your cover letter. It sends them the wrong message about your professionalism and attention to detail.

2. The maximum length of your printed cover letter should be one page

If an employer asks for a physical cover letter, make sure it’s only one page long. You’ll want to add essential information highlighting your professional experience and best personality traits. The letter should also be printed on high-quality paper just like your resume.

If you send your cover letter digitally, cut and paste it into the email and attach your resume. Make sure that the letter is easy to read with minimal scrolling. Get to the point and be succinct. 

3. The letter should include examples of your qualifications

You can write a cover letter in paragraph or bulleted formats, but either way, you should include examples of your achievements and credentials. While you want to be brief, you also want to encourage the reader to review your resume for greater detail. The best way to do that is to call out two or three things you have done professionally to catch their attention and make them want to know more about you.

4. Your letter should address a specific person

Whenever possible, do some research and learn a few things about the person who will be reading your cover letter. This is a minor detail and some hiring managers won’t care, but it can distinguish you from your competition all the same. More importantly, don’t send an obviously-generic letter that has not been customized for the company/position.

5. Your letter should end with a call to action

When you close your letter, be sure to ask for a meeting. It is obvious that you want an interview when you submit a cover letter and resume, but job hunting is usually helped along with a proactive approach. Therefore, at every point in the application process, you should seek to move along to the next stage of consideration.

Don’t miss the opportunity to encourage a meeting with the hiring manager when ending your letter. Also, be sure to thank them for their time and consideration.

Do You Need a Cover Letter?

Second chances to make good first impressions in the job search are scarce. Adding a great cover letter at the beginning of your resume gives you the opportunity to “wow” the hiring manager. It also helps you influence their opinion prior to meeting you. Remember that your resume cover letter will be reviewed by a real live person who will be deciding whether or not you are worth their time to interview. It makes the difference between your resume going to the “yes” pile rather than the “file for future opening” (or the real or digital garbage can).

Even though there are times when a recruiter or hiring manager will skip right over your cover letter and focus on the resume, other screeners won’t even look at your resume if the cover letter doesn’t get their attention. Why take a chance? Write a strong cover letter and you’ll know that you’re doing everything possible to get past the gatekeepers and score an interview.

There are plenty of resources on the internet that you can learn from. A simple Google search might take you a long way when looking for a job. But once you find one you really want, you start thinking that you’re not ready to go get it.

A strong cover letter can give you confidence in your application. Send one along with your resume and you’ll know that you might have already stirred a potential employer’s curiosity.

If you’re struggling with writing your cover letter, the samples that you’ve seen so far will supplement Big Interview ’s Resume Curriculum. Everything you need to know about writing persuasive resumes and cover letters can be found there including structure formatting, writing great summary statements, and meaningful ‘Thank You’ notes.

It’s really easy to use. Just log in to your Big Interview account, select ‘My Resume’, and press the ‘Watch Lessons’ button under Resume Curriculum.

You’ll then be taken to the lessons page where you’ll have access to some great advice like how to add high-value details to your letter, how to follow a job application’s requirements, and how to turn them into advantages.

Three Situations When a Good Resume Cover Letter is Critical

1. when you need to include information that should not go into the resume.

A resume is a formal business document with strict rules that must be followed. These rules include not writing in the first person or including personal information like your desire to relocate.

However, there are times when you need to communicate this type of information in order to make the case for your fit for the position.

​​ Example: Your cover letter can be used to communicate your intention to make a transition in your career or move to another city/state. Recruiters receive thousands of unqualified resumes for every position. They will look at your resume and cover letter and immediately trash them if they don’t see a fit — assuming that you are another one of those annoying applicants who applies for every job posted. This is always a challenge for career changers and individuals looking to relocate and a good cover letter can make a big difference.

Example: Your cover letter can also explain away other aspects of your particular career situation that might not be appropriate to include on your resume. For example, if you took some time away from the workforce, but have kept your skills and knowledge up-to-date.

In some job ads, the company will ask for specific information to be included in your cover letter. This technique is used to make screening easier – if someone can’t follow simple application directions, why waste time on an interview? Pay careful attention to the information they request and be sure to address it.

One problematic area is if they ask for salary requirements to be included in your cover letter. Companies make this request to help them rule out individuals with higher salary requirements than they have budgeted for the position, but it can also lock you into a lower pay range than they might offer you otherwise.

However, ignoring the request could disqualify you as well. Ergo, I suggest you research the average salary for the position you are applying to in the state of the opening and include a range slightly above and below that number .

2. When you want to reference a network connection

There is no right way to include in your resume, “Our mutual associate John Smith referred me to this role and says he thinks I will make a great fit for the job opening.” That is a reference line reserved solely for the opening paragraph of a cover letter. There are multiple ways you can mention a network connection or mutual friend in a cover letter, but such a statement has no place in a resume whatsoever.

Note: In professional resume writing, it has become passé to include a list of references on your resume or even the line “references available upon request.” Such information takes up valuable real estate on your resume (which should be 1-2 pages max) and it is best to focus on your achievements and qualifications instead. Besides, the hiring managers know you will give them references when they request them.

Rather than waste space on your resume, prepare a reference sheet with the same header as your resume and give it to the interviewer at the end of your meeting.

This sheet should include the first and last names of your references, their titles and company names, city and state, phone numbers, and e-mail addresses if possible.

You can even be proactive and have letters of recommendation ready to hand to the hiring manager at the end of your meeting, but don’t send them prior to that initial interview.

3. When you want to emphasize why you’re interested in the company

One way to distinguish yourself as a job candidate is to research the company you are interviewing with and talk about things you like or ask questions about the work they have coming up. This demonstrates your interest in their particular organization as opposed to them being just another job ad you responded to in your desperate attempt to find employment.

You can use your cover letter to show that you’ve done your homework and see a strong fit with the organization. Within the second or closing paragraphs of your cover letter, you can mention being interested in the specific work the company does, recent grants they have been awarded, a product they recently released, etc.

Again, this is not appropriate for inclusion on your resume, but adding it to your cover letter can help you stand out from the stack of applications the hiring manager is sorting through on the day your resume passes by him/her.

Cover Letter Format Examples

When choosing a cover letter format, consider what stage your job search is in and how you want hiring managers to perceive you. Cover letters are used for many different reasons and the proper format for each one varies.

The three main types of cover letters are the application cover letter, the prospecting cover letter, and the networking cover letter. You may also send cover letter emails which are an effective and increasingly common way to introduce your resume.

Let’s take an in-depth look at each type of cover letter and see exactly what sets them apart.

Application Cover Letter

This is the most common cover letter used alongside a resume during a job application. It’s geared toward a specific job, and it is designed to highlight the skills and specifications listed in the job posting.

The application cover letter is a vital instrument that gives you the ability to sell yourself as a job candidate. It rounds off your resume and expands on relevant parts of your work history and qualifications.

Application Cover Letter Example

Dear Ms. Osbourne,

I am writing this letter to express my interest in the graphic designer opening as advertised on your website. 

If hired, I believe I can begin making valuable contributions to the design team of your company from day one. I possess a wide range of abilities that combine fresh art and design principles. Furthermore, my knowledge of Adobe Creative Suite, HTML, and CSS will allow me to play a pivotal role in the implementation of your design initiatives. 

During my previous job, I led a team of six designers to develop and implement the graphic, layout, and production of communication materials while helping clients cut their costs by an average of 17%. I also oversaw the efficient use of production budgets running from $3,000 – $20,000 and developed a myriad of marketing programs including advertisements, presentations, infographics, newsletters, brochures, and logos that have improved client transactions by an average of 35%.

I look forward to discussing face to face how my skills and strengths can best serve your company. In the meantime, please review the enclosed resume and portfolio. Thank you for your time and consideration. 

Our Take: In the first paragraph , the candidate is quick to mention all the tools they employ to bring value to the company. They use the second paragraph as a canvas on which to paint all of their accomplishments and relevant experiences.

Prospecting Cover Letter

Prospecting cover letters are also known as letters of inquiry or cold call letters. They are useful if you’re looking to apply to a company that isn’t actively hiring or isn’t widely advertising. A prospecting cover letter shows your interest in learning about available positions while at the same time demonstrating eagerness and initiative.

If the company decides to expand its talent pool, sending a prospecting cover letter could put you at the top of the list of desirable candidates.

Prospecting Cover Letter Example

Dear Mr. Patel,

Your company recently came to my attention while reading a very interesting LinkedIn article about how you’re becoming innovators in the industry. I’d very much like to embark on this journey with you. I haven’t seen any open positions on your website, but I’d like to be considered for open positions in the future. I’m interested in pursuing a career in software engineering. The hybrid work model that your company employs couples well with my extensive remote experience. 

I have a bachelor’s degree in Software Engineering, and in the following months, I will obtain a certification from the Institute of Certification of Computing Professionals. In addition to my two years as a freelance software engineer, I also have four years of software engineering experience at a publicly traded corporation. 

Please review the resume I’ve attached which contains additional information on my skills and experience relevant to your company. I’d love to discuss any openings you may have coming in the near future. Thank you for taking the time to read this letter.  

Our Take: This candidate took the bull by the horns and went straight to knocking on the company’s door. Even if there is no open position, their chances will grow when a job becomes available.

Networking Cover Letter

Networking is a highly effective method of finding a job. According to the U.S. Bureau of Labor Statistics, 70% of all jobs are found through networking. It can help you discover job opportunities that might not be advertised yet or it can provide you with a job opportunity that was previously non-existent.

Sending a networking cover letter during your job search is a good idea if you need help from a contact in your industry or career field to introduce you to a potential employer.

Networking Cover Letter Example

I hope this letter finds you well. I’m reaching out about possibly meeting to get some information from you as a top professional in our field. 

As you might remember from our time as co-workers at our previous company, I have always thrived when working in client-facing positions. I’m looking for a new career opportunity in that direction and I wanted to ask for your advice. 

As I’m aware of your experience and your vast area of expertise in working with job seekers on a more personal level, I feel confident that you are the right person to discuss this matter with. 

I know that it’s a busy period for you right now, but I’d appreciate it if you’d let me buy you a drink and pick your brain. I’d also value your thoughts on the matter via reply if we can’t meet. 

Our Take: This candidate knows that a networking cover letter has a casual tone. He uses an informal greeting but still sounds professional throughout. He makes sure to emphasize his former co-worker’s skills and success before asking for a casual meeting and some friendly advice.

Email Cover Letter

This simple, short, and professional cover letter is sent over email when a formal cover letter is not requested in a job posting. It does not follow a specific format but usually includes a greeting and a simple body of text explaining your experience and interest in the company. You should also include a closing with references to any attachments such as your resume, portfolio, samples, or any other necessary documents.

An email cover letter should be a maximum of two paragraphs long and the writing style should be casual but still professional. Remember to create a subject line that includes the position you’re applying for.

Email Cover Letter Example

Subject line: Following Up on Your Content Writer Job Posting on LinkedIn

Dear Mr. McClane, 

This letter is being submitted as an introduction. I am applying for the position of Content Writer with your company. I believe my verbal skills and writing style would be of great value to your team and I can guarantee that if hired I would offer original content with a quick turnaround time. 

I’ve been writing content for over six years and have contributed to several notable blogs in the IT, Finance, and Cryptocurrency industries which I’ve mentioned in my resume. I would like to continue my passionate journey toward advancing my writing career within your company. I am adept at writing SEO (search engine optimization) articles that convert efficiently which would suit your article marketing business model well. I also write highly engaging copy for social media campaigns as seen in my portfolio. 

I read in your job posting that you’d like a candidate who possesses in-depth knowledge of working with keyword research tools. I’m happy to say that I’ve been using Semrush successfully for the last four years. 

Please review my attached resume and portfolio. I’m looking forward to meeting you and discussing my writing skills and history in more detail. 

Our Take: The candidate keeps it short and sweet. They shed light on their relevant skills and then guide the hiring manager towards the resume and portfolio.

Cover Letter Examples – Bottom Line

Adding a cover letter to your resume is the best way to connect with a potential employer from the get-go. Hiring managers get a glimpse of your accomplishments and experience as soon as they open your email or letter.

By analyzing good resume cover letter examples, and understanding their purpose, it will become simpler for you to write one yourself.

Make sure to stick to the structure and include only the best things about your career. Also, remember that your cover letter should only include valuable information that does not repeat itself in your resume.

Stay fresh, always.

___________________________

Need a hand? There are 2 ways we can help you:

1. Learn how to turn more job interviews into job offers here . (Rated with 4.9/5 by 1,000,000 users) 2. Learn how to successfully negotiate a better salary. (Take a sneak peek of one lesson for free here )

Pamela Skillings

Turn interviews into offers

Share this article

• Big Interview
• Plans & Pricing
• Higher Education
• Editorial Process
• Resume Templates
• Interview Preparation
• Interview Q&A
• Career Advice
• Create an Account
• Knowledge Base

©️ 2024 Skillful Communications, Inc. | Big Interview is a trademark of Skillful Communications, Inc.

Terms | Privacy Policy

Career and Student Employment Services Western Michigan University Kalamazoo MI 49008-5225 USA (269) 387-2745

Career and Student Employment Services

Writing a strong cover letter.

Your cover letter introduces you to a prospective employer. It may be an email or in hard copy. Either way it creates your first impression and demonstrates your communication skill. While a cover letter may not always be required, it is a great way to explain to an employer why you are a good fit for the position.

Cover letter content

Introductory paragraph.

• Catch the employer’s attention quickly by leading with a strong statement.
• Clearly express why you are writing.
• State how you learned of the organization and job opening.
• Express your interest in the organization and job.
• Identify any connection(s) you have with the organization.

Middle (1-3 paragraphs)

• Expand on the information in your resume.

Identify one or two of your strongest qualifications and clearly explain how these skills apply to the job.

Refer to the job description, if applying to a specific position.

Demonstrate that you have researched the organization.

Explain how you are a good fit for the position and/or organization.

Concluding paragraph

• Re-emphasize your interest in the position.
• Express your interest in an interview.
• State that you will follow-up with a phone call (make sure you do call).
• Thank the reader for their time.

Cover letter strategies

• Address your cover letter to a specific person. Figure out who this person is and their title. If you cannot find the contact information, address your letter with “Dear Hiring Manager.”
• Write your cover letter in the traditional business format (even if you are sending email).
• Customize each letter to the position by analyzing the job description and highlighting the experience, skills, and education that the employer is seeking.
• Align your skills and experience with the position requirements in the cover letter.
• Demonstrate your industry and company knowledge through the use of industry-specific keywords.
• Use a professional email account and be sure to name your attached resume using your name, i.e. Last Name_Resume or First.Last_Resume.
• Proofread, proofread, and proofread!  Errors are not professional.
• Have someone else read your letter before you send it.
• Use matching paper and fonts for the cover letter and resume if you are sending via mail or in person. This shows continuity and professionalism.

Cover letter example

Customize your cover letter to the job/internship description:.

• Internship Name: Access Medical Sales and Marketing Internship (Monroe Brown Foundation) Organization: Access Medical, LLC  
• Contact: Tianna Brown, email address, Phone: 269.276.0068, P.O. Box 50986, Kalamazoo, MI 49005, website
• General job functions the organization is usually hiring:  Marketing/HR 
• Brief Description of Internship: Access Medical is looking for an energetic intern candidate who is interested in learning the operations of a durable medical equipment company with a focus on sales and marketing. 
• Required Experiences: Must be self-motivated with a strong work ethic.  
• Qualifications: Schools: Four year college 3rd year, Four year college 4th year or more, Graduate School  
• About Company: Access Medical is a home Medical Equipment provider serving the greater Kalamazoo community. Our staff is trained and knowledgeable in a wide variety of home medical equipment and supplies, which allows us to meet you and your patient’s needs. Access Medical strives to make a difference in peoples’ lives and in the greater Kalamazoo community. 

Letter Sample 

Insert your name and address  

Insert Today's Date

Insert Employer's Name and Title

Dear Ms. Brown:  

I am a sales and business marketing major at Western Michigan University and I learned of the internship at Access Medical through Jane Baker at the WMU Business Internship Panel. Based upon the qualifications listed in Handshake, I am writing to express my interest in the position. Access Medical’s commitment to meeting the needs of patients and caregivers, along with my interest in sales, marketing and helping others, make a great combination that will benefit your company.   

I pride myself on being a self-motivated individual in all areas of my life, especially when learning new things.  For example, in order to learn more about my major, I was selected to be a part of the Business Externship Program, a collegiate level job shadow opportunity. I spent several days at Enterprise Rent-A-Car, learning the role of their sales managers and taking part in several client meetings and calls. I also pride myself on having a strong work ethic. This quality helped me receive two promotions to lead positions in my work at a local ice cream shop. I would utilize these qualities at Access Medical in order to learn the operations of a durable medical equipment company, and dedicate myself to the sales and marketing of your products.  

I am confident that my professional and educational background, complemented by my strong work ethic and self-motivation, would be great assets to Access Medical. Although the attached resume outlines my accomplishments, a personal interview would be the only way to fully illustrate why I am an excellent fit for the position. Thank you for your time and consideration.   

Sincerely, 

Jane Smith 

Cover letter checklist

Business format and overall quality of writing ability.

• The letter uses correct business format with date and addresses at the top, and a signature at the bottom. The letter is clear and concise, and grammatically correct. There are no spelling errors.

Section 1: Introduction

• This section identifies the position for which you are applying and explains why you are interested in the job. You have described how you heard about the opening. The wording is creative and catches an employer’s attention quickly.

Section 2: Identification of skills and experiences as related to position

• The letter identifies one or two of your strongest qualifications and clearly relates how these skills apply to the job at hand. The letter explains specifically why you are interested in the position and this type of job, company, and/or location.

Section 3: Closing

• The letter refers the reader to your resume or any other enclosed documents. The letter thanks the reader for taking time to read this letter. You are assertive as you describe how you will follow up with the employer in a stated time period.

Grammar is the foundation for communication. The better your grammar, the clearer your message. Of course we all make mistakes, but take extra precaution with your professional documents because with such intense competition in the job market, you don’t want to give hiring managers any reason to disqualify you for the position.

Tips for grammar

• Spell check – Be aware, spellcheck does not catch everything. For example, to has a different meaning than too.
• No text language – Always spell out your words. Casual language can give an employer the idea that you are not to be taken seriously. Avoid LOLs and emoticons… always.
• No contractions – Contractions are words that use apostrophes to replace letters. These sound more informal than you want to use in formal letters. For example, write (and speak) I am instead of I’m.
• Read it aloud – It is often easier to catch mistakes when we read something out loud, even if it feels silly! Try reading to yourself or having a friend read it aloud for you.
• Know the rules – When in doubt, look it up! A good rule of thumb is that commas go where you would naturally take a pause in your sentence.

Remember: It's all in the details

• This is someone’s first impression of you. If you claim to be “detail-oriented” or say that you have “excellent communication” skills, mistakes on your professional documents invalidate these claims as well as potentially the rest of your qualifications.
• If you failed to take the time to proofread and correct your professional documents for your application, you may not appear to respect or value a position with them.

Your professional documents represent your written communication skills. If their sample size of your written communication is one and you have a few errors in it or it does not flow well, a recruiter may assume you don’t possess this skill.

Why Cover Letters Are Important in the Recruitment Process

• By Amit Gawande
• August 18, 2024

Home » Blog » Why Cover Letters Are Important in the Recruitment Process

You’re probably one of many who think, “Oh no, not another cover letter!.” But you shouldn’t be so quick to dismiss one. It might be what lands you the interview or potentially the job itself. 

Even though some argue that cover letters might be dead, they do give you a chance to introduce yourself and help the recruiter paint a better picture of why you’d be a good fit for their company before meeting you in person, which is something resumes alone can’t do.

That said, let’s learn more about how cover letters help you stand out. 

Understanding cover letters

The biggest problem with cover letters is that job seekers often don’t understand their true purpose. They think of them as an expanded version of their resumes when they’re, in fact, supposed to complement them and add a more personal touch to their applications. 

Simply put, a resume focuses on your job experience relevant to the position you’re applying for, while a good example cover letter focuses on explaining how all this past work and skills you’ve gained make you the right fit for the job. It’s an extra effort but one that can set you apart. 

Cover letters aren’t an expanded version of your resume. They’re not generic letters you write once and then send out to all companies you’re applying to. No, they’re not an afterthought you write just for the sake of it. Cover letters are a chance to tell your story from your point of view.

Why cover letters are important

Besides what many people think, yes, cover letters are still important. Mostly because they’re your opportunity to make a good first impression, and first impressions matter. Even if a recruiter doesn’t get to read your cover letter, they’ll still consider it a plus and value your effort. 

You know what’s interesting? Most recruiters agree that cover letters aren’t strictly necessary, but 83% of them have also said they’re important for their hiring decisions , as they can secure you an interview even if your resume doesn’t meet their expectations. 

So, what’s so special about cover letters?

Make applications more personal 

The truth is companies won’t hire you just because of your extensive experience. Your personality also matters, and that’s exactly what your cover letter should focus on. 

It gives you the chance to talk about:

• What makes you different from other candidates;
• Why you’re interested in working in the company;
• How motivated and enthusiastic you feel about the role.

But most of all, your cover letter allows you to tell your story while addressing the recruiter directly. What are some challenges you successfully overcame in your career? Is there a success story you’re especially proud of? You can talk about all of these achievements in detail, as well as how your personal values align with the company’s culture, making you the perfect fit. 

This way, you’ll be creating a more personal connection with the recruiter, which maximizes your chances of securing the interview. Your words have much more power than you think, even in writing. This is why a well-crafted cover letter can make all the difference in your job search. 

Provide context

Unlike your resume, which only lists your previous work experiences, your cover letter provides the recruiter with more context about them—HOW this experience and skills you’ve gained make you the right person for the job and WHY you’d like to work in this specific company.

Everyone can create a resume, especially with the many resume builders available. But not everyone can make the connection between their experience and the job at hand. This is why recruiters don’t ask and don’t expect direct questions in interviews. Instead, they want to see:

• Your problem-solving skills, 
• Creativity, and 
• Ability to think and act under pressure. 

Your cover letter is where you get to showcase these qualities. You won’t just be talking about the dates and job titles from your previous positions but how all the work experience and skills you’ve gained helped you grow professionally and make you the ideal candidate for the job. You need to be as detailed as possible but, at the same time, straight to the point.

Cover letters also help you explain, in case you have employment gaps, why this happened and why you decided to change careers. I’m sure it won’t matter once you explain it, but otherwise, employment gaps you’re unable to explain can raise questions and concerns. Be careful, though, you don’t want to over-explain, as this can shift the focus to your insecurities.  

Show that you’re willing to go the extra mile

Have you ever attended a class even though attendance wasn’t mandatory? If you did, then bravo! It takes a truly committed individual to go above and beyond what’s required. 

This is the picture you want to paint for recruiters, and that’s how they’re going to perceive you after sending them a cover letter you weren’t required to send in the first place. 

It shows them you’re willing to go the extra mile, as that’s how excited you are about the role. Not only that but doing so also sets you apart from other candidates.

What you need to remember is that even if the job posting states it’s optional, 72% of recruiters still expect candidates to include a cover letter in their application, while 63% are convinced that cover letters showcase the candidate’s motivation to work in the company. 

Showcase your writing and communication abilities

You probably think that if you’re applying for an engineering position, your writing and communication abilities won’t matter. But that’s where you’re wrong. They might not be a priority, but they’re definitely skills that can give you a competitive edge over other candidates. 

Well, your cover letter is the perfect way to showcase your writing and communication skills before you even meet the recruiter in person. Being able to clearly communicate your experience, personality, and motivation in writing will potentially get you that interview, which is why you should never overlook the importance of cover letters. 

Express your enthusiasm for the job

Yes, I understand that money is possibly every candidate’s interest, but there’s a difference between working only to pay the bills and doing the job you love while getting to pay the bills. 

When you’re enthusiastic about a role, it shows. Enthusiasm is a difficult feeling to fake, which is why recruiters are unlikely to overlook your application if you manage to express your enthusiasm. It means your cover letter is genuine. As Norman Vincent Peale once said, 

“Enthusiasm releases the drive to carry you over obstacles and adds significance to all you do.”  

How to write the perfect cover letter

I don’t want to focus on formalities as much because you can find plenty of cover letter samples on the internet to demonstrate this. Instead, I want to talk more about what you need to include in your cover letter regarding context and the tone you need to maintain throughout. 

• Grab the recruiter’s attention: Instead of opening with “Hi, my name is…”, start by explaining how the job posting got your attention and how you connect to the role. 
• Talk about past achievements: Don’t just go over your work experience chronologically, but rather mention an achievement you’re proud of or how you’ve helped some of your previous companies overcome a significant challenge. 
• Align your skills with the company’s needs: Listing your skills one after another won’t do much. You want to elaborate on how these skills are relevant to the company’s needs. 
• Go with a conversational tone: I’m not saying that you should include slang, but write in a more personal way. No one appreciates generic writing anymore. 

You can go into detail as much as necessary, but your cover letter should be no longer than two pages. Your best bet is to make it one page long to ensure the recruiter reads it all. 

As per recent research, companies prefer that you first introduce yourself in the email and then add both your cover letter and resume in separate attachments. They also want you to customize your cover letter depending on the company and job position you’re applying for. 

Sealing the deal

You’ll see many comments about how cover letters are no longer relevant, but at the end of the day, the way you go about your application is your personal choice. If you feel like your resume isn’t enough to showcase your personality and skills, then why not add a cover letter as well? 

As we’ve discussed, there’s not an employer that won’t value the extra effort, so you might as well roll up your sleeves and start typing. You could finally land that interview and get the job!

Amit Gawande

Recent posts.

How Hiring Affects Company Revenue

How Semantic Search is Being Used in AI Recruitment

Crafting the Perfect Job Offer: Format, Tips, and Legal Essentials for Success

How it works.

• Affiliate Program
• Resume Parser
• Best Recruitment Software For Recruitment Agencies
• Recruitment CRM
• customer case study mainstage
• Case Study – Remote Office
• case study Huskee
• Customer Case Study Linq Consulting Solutions
• Customer Case Study – Red Dot Recruitment
• Data Processing Agreement
• free job listing websites
• Recruitment Management System
• Recruitment software for startups
• cloud-based recruitment software
• Best Recruiting Software
• Features Page -AD
• ATS for SaaS
• ATS for startups
• ATS_For_Recruiters
• Candidate Applicant Tracking System
• Free Applicant Tracking System
• Free Job Post Site
• Free Ad For Job Posting
• Best Free Job Posting Sites For Employers
• Best Employer Job Sites
• ATS_Landing_AI_ATS_Transform_hiring
• Best Applicant Tracking System For Small Business
• Recruitment Statistics 2022 – Recruiting Trends and Insights
• Recruiterbox Alternative
• Google Hire Alternative
• Job Posting
• Company Career Page | Employer Branding
• Recruitment Analytics To Improve And To Measure Hiring Process
• Search Resume Database Using Full Text Search
• Using Social Media For Recruiting
• AI For Recruiting – A complete guide
• Applicant Tracking System Guide
• Resume Screening: The Definitive Guide For Recruiters

Curious To Know

Don't miss future updates​.

Get notified when we publish new feature, Blog, Article, Guide or products.

CVViZ is a modern recruiting software that uses artificial intelligence to help you hire faster.

• +91-986-073-6361
• [email protected]
• AI Recruiting Software
• Resume Screening
• Applicant Tracking System
• Candidate Sourcing
• Integrate AI into ATS
• Recruitment Automation Software
• Applicant Tracking System For Small Business
• Free Job Posting
• AI For Recruiting
• Effective Resume Screening
• Recruitment Statistics 2022
• Free Job Posting Sites
• Indeed Job Posting Guide
• High Volume Hiring
• Chrome Extensions For Recruiters
• Candidate Screening Automation Guide
• Difference Between ATS and Recruitment CRM
• Advanced Resume Parsing Guide
• Privacy Policy

Copyright CVViZ Softwares Pvt Ltd © 2024

Schedule a Demo

7 Cover Letter Words and Phrases That Are Costing You the Job

You want this job. You’re putting everything you’ve got into this  cover letter . You’ve tailored it to the role and company, written an amazing opening , and made sure you’re showing just enough enthusiasm . But still, you want to go that extra mile. You want to make sure you’re not using cover letter words and phrases that the hiring manager has read a hundred times already. You want even the most jaded, exhausted hiring manager to perk up and pay extra attention.

You’ve come to the right place. We’ve put together a list of words and phrases that can sabotage even the greatest cover letters—and will tell you what to write instead.

1. “I think I’d be a great fit…”

When I was in high school, my English teacher told us never to use “I think” in an essay because if we were writing something, well, it was obvious that was what we thought. The same holds true for cover letters. Not only are “I think,” “I feel,” “I believe,” and so on redundant, they also make you sound insecure.

Alternatives to “I think I’d be a great fit…”

Get rid of every “opinion phrase” in your cover letter. Ninety nine percent of the time, you won’t even have to reword the sentence. For example, instead of saying, “I’m confident my communication skills would make me a strong project manager,” write, “My communication skills would make me a strong project manager.” It’s shorter, simpler, and more convincing.

Sure, you could say you’re “a good writer” or “good at working with other people.” But there are so many options out there, and they’re almost all more powerful than “good.”

Alternatives to “good”

Replace “good” with one of these descriptors:

• Experienced
• Accomplished

Note: Make sure the alternative you choose accurately represents your skill or experience. If you’ve got two years’ worth of recruiting under your belt, you’d probably want to call yourself a “skilled,” “capable,” or “enthusiastic” recruiter rather than an “expert” or “experienced” one.

3. “This job would help me because…”

You, your friends, and your family members care why this job would help you. But the hiring manager does not. All they care about is finding the best person for the role. Read: They want to hire the person who would help them the most. So if you find yourself explaining how this position would help you develop your leadership skills, learn more about your desired industry, or get established as a thought leader—hit the delete key.

Alternatives to “This job would help me because…”

You do need to explain how you would help them.

Here’s the magic formula: your abilities + the company’s needs = desirable results.

Let’s say you’re applying for a front-end engineering job. By following this formula, you’d get:

“My four years of experience with open-source JavaScript, HTML5, and CSS3, combined with my passion for building responsive web applications, would allow me to create elegant, maintainable, and functional front-end code—and ultimately make Panther’s products even more user-friendly than they already are.”

4. “As you can see on my resume…”

This is a common filler phrase. But if the hiring manager can see something on your resume, announcing its presence is unnecessary.

Alternatives to “As you can see on my resume…”

All you have to do is remove this phrase—no other changes needed! So instead of saying, “As you can see on my resume, I’ve been working in marketing and PR for the last five years,” you’d write, “I’ve been working in marketing and PR for the last five years.” Bonus: Your directness will project confidence.

5. “I’m the best candidate because…”

Confidence is good, but arrogance is not. And even if you’re sure that you’d be an absolutely fantastic choice, you don’t know you’re the best . Imagine reading through six cover letters in a row from people who all claim to be “the best candidate.” That would get annoying pretty quickly, right?

To stay on the hiring manager’s good side, refrain from using “best.” Along similar lines, I’d also stay away from “ideal” and perfect.”

Alternatives to “I’m the best candidate because…”

You want to choose descriptors that are in between “good” and best.” Words like:

• Outstanding

6. “To whom it may concern”

There’s no quicker way to communicate to a hiring manager that you’re not truly interested in a job than to address your cover letter in such a bland, impersonal way. Not only does it sound old fashioned, but it tells whoever’s reading that you couldn’t be bothered to figure out the name of the hiring manager, an HR employee, or even the department you’d be working for. 

Alternatives to “To whom it may concern”

Your first choice for addressing a cover letter is always the hiring manager for the position. If you can’t figure out who the hiring manager is, read this list of other options —all of which are infinitely better than “To whom it may concern.”

7. “I may not have a lot of experience, but…”

…or any other phrase that  apologizes for not meeting the exact requirements for a position . Your cover letter is a place to make the strongest case possible for yourself, so you don’t want to bring in any negatives.

Alternatives to “I may not have a lot of experience, but…”

Just get rid of this phrase. Instead, focus on the qualifications you do have and all the unique ways you’d be great at this job.

Done cutting? Great, now go send the thing!

Regina Borsellino contributed writing, reporting, and/or advice to this article.