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Executive Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Executive Assistant cover letter  using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Executive Assistant Cover Letter
• The Best Skills To Include On An Executive Assistant Cover Letter

How To Address An Executive Assistant Cover Letter

• 3 Executive Assistant Cover Letter Examples

The 8 Best Executive Assistant Cover Letter Templates

3 tips for writing a job-winning executive assistant cover letter.

Here's the step-by-step breakdown:

Executive Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies want Executive Assistants who are organized and skilled in multitasking, especially in managing schedules, coordinating meetings, handling correspondence, and running expense reports. Companies also love candidates with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant cover letter:

• Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Executive Assistant job you are interested in!
• Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
• Highlight your skills: Showcase your most relevant skills for the role, such as proficiency in management, travel, scheduling, office software, and so on.
• Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
• Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
• End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant cover letter.

These keywords were selected from an analysis of  real Executive Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Presentations
• Confidential Information
• Organization
• Microsoft Office
• Correspondence
• Project Management
• Time Management
• Coordination
• Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Executive Assistant cover letter
• Open a copy of your target Executive Assistant job description
• In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Executive Assistant Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Executive Assistant roles:

Executive Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Executive Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in caregiving to an Executive Assistant role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Executive Assistant Cover Letter Example #3: Executive Assistant With Volunteer Experience

Our third example highlights a candidate who's only done volunteer work. Here is what their cover letter might look like:

At this point, you know all of the basics you'll need to write an Executive Assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to CoverBuild.io
• Select the “2 Minutes” option to have AI write your cover letter
• Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
• Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note:  I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for scheduling meetings”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The scheduling conflicts you helped reduce
• The budget you helped manage
• The increase in office efficiency you helped achieve

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Executive Assistant resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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Cover Letter Examples Executive Assistant Cover Letter

Executive Assistant Cover Letter Example

Got what it takes to be an executive assistant? Check out our free, downloadable executive assistant cover letter sample and job-specific writing tips to give you a leg up on the competition.

We offer a variety of cover letter templates if you’re not happy with the way this cover letter looks.

Executive Assistant Resume & Related Cover Letters

Executive Assistant Cover Letter Template

Average executive assistant salaries in the us, executive assistant cover letter writing tips.

Don’t forget to use the right cover letter format so that it looks professional.

Copy-paste Executive Assistant Cover Letter (Text Format)

FIRST AND LAST NAME

Email: [email protected]

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

[Today’s Date] [Hiring Manager’s Name] [456 Company Address] [Company City, State XXXXX] [(XXX) XXX-XXXX] [[email protected]]

Dear [Mr./Mrs./Ms./Mx.] [Hiring Manager’s Name],

I’m writing to express my interest in the Entry-Level Executive Assistant position at Hargrove Solutions. As a highly organized and detail-oriented individual with excellent communication skills, I’m excited about the opportunity to contribute to your team and support your executive leadership.

Although I’m new to the workforce, I have developed a strong foundation of skills through my academic experiences and internships that I believe make me well-suited for this role:

• During my time at NYU, I maintained a 3.8 GPA while balancing a full course load and part-time work, demonstrating my ability to manage multiple priorities effectively.
• In my internship at InnoTech, I assisted in coordinating meetings, managing calendars, and preparing documents for senior staff, honing my organizational and time management skills.
• As the secretary of my university’s Student Government Association, I gained valuable experience in taking meeting minutes, planning events, and facilitating communication between members and faculty advisors.

My proficiency in Microsoft Office Suite, particularly Excel and PowerPoint, allows me to create professional documents and presentations efficiently.

I’m eager to bring my enthusiasm, strong work ethic, and willingness to learn to [Company Name]. I’m confident that my skills and dedication would make me a valuable asset to your executive team.

Thank you for your time and consideration. I look forward to the opportunity to discuss how I can contribute to [Company Name]’s success.

Sincerely, [Your Name]

[Today’s Date] [Hiring Manager’s Name] [341 Company Address] [Company City, State XXXXX] [(XXX) XXX-XXXX] [[email protected]]

Dear [Mr./Mrs./Ms./Mx.] [Hiring Manager’s Name],

Please accept my enclosed application for the position of executive assistant. I found your job posting on [Website Name], and I’m pleased to say that my skills match your requirements perfectly.

According to your job posting, you need an experienced executive assistant who can schedule meetings, prepare agendas, and take care of daily issues without supervision.

In my current role as an executive assistant at PaxWay Incorporated, I handle all of these duties and more with great capability. Allow me to point to three bullet points from my resume that demonstrate both my abilities and achievements:

• Perform a variety of accounting activities, such as preparing between 10-20 check requests, expense reports, purchase orders, and invoices a week
• Handled all domestic and international travel reservations, cutting company’s travel expenses by 12%
• Organized 3+ monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and/or binders for attendees, etc.)

I also spearheaded the movement to “go digital,” which has proven to be a significant efficiency boon for the company. I am frequently praised for my ability to handle complex tasks and solve problems without requesting input, while also maintaining an awareness of when input may be desired. In short, as an executive assistant, I am efficient, attentive, and competent. Finally, I have all the basic skills necessary for the role. I type at 80WPM, am familiar with CRM systems, and have a mastery of the MS Office Suite.

I am eagerly anticipating having a follow up conversation with you about how I can help make the lives of your company executives easier. Please feel free to contact me at any time.

Best, [Your Name]

I’m reaching out regarding the Senior Executive Assistant opening at Polaris Group. Having dedicated over 7 years to supporting top-tier executives across various industries, I’m excited about the prospect of bringing my extensive skill set to your organization.

My professional journey has equipped me with a robust toolkit that I believe aligns seamlessly with this role:

• Executive collaboration: In my tenure at Zephyr Electronics, I’ve been the right hand to both the CEO and CFO. From orchestrating intricate global itineraries to facilitating high-stakes board meetings, I’ve consistently demonstrated my capacity to anticipate needs and resolve challenges before they arise.
• Initiative oversight: I’ve spearheaded several company-wide projects, including a comprehensive digital transformation of our document management system and the seamless execution of our quarterly leadership summits, each hosting over 150 senior executives.
• Stakeholder engagement: My finely-tuned interpersonal skills have been instrumental in fostering productive relationships across all organizational tiers. I excel in crafting compelling executive communications and delivering polished reports and presentations.

What distinguishes me is my approach to the role: I don’t simply manage tasks; I form a strategic partnership with executives to amplify their impact. My proactive mindset, coupled with a knack for process optimization, ensures that operations run like a well-oiled machine.

I appreciate your time and consideration. I’m looking forward to the possibility of discussing how my unique blend of skills and experience could add value to your executive team and drive [Company Name]’s mission forward.

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data is presented based on the top states in the USA.

Average executive assistant annual salaries by state

The selection process for an executive assistant job can get competitive. So knowing how to write an exceptional cover letter that effectively presents your qualifications is the best way to stand out to a hiring lead or recruiter.

Follow these three tips to write an executive assistant cover letter that’s sure to land you an interview:

1. Highlight your core executive assistant skills

As an executive assistant, your main responsibilities include managing the executive’s schedule, providing clerical support, and coordinating project details. So your cover letter should highlight your administrative experience along with any industry-specific skills that are required to excel.

For example, if you’re applying for an assistant job in the finance sector, proficiency in accounting software is essential.

Ultimately, executives seek the right balance of hard and soft skills to ensure you can keep up with their pace. Attention to detail, critical thinking, and adaptability are critical soft skills to showcase in your cover letter (through specific examples from your work experience) to prove you can move as fast as your boss does.

Here’s a list of key executive assistant technical skills :

• Google Drive and Microsoft Office (Outlook, Word, and Excel)
• Web conferencing software ( Skype , Zoom )
• Scheduling and time accounting software
• Accounting software ( Intuit QuickBooks and Sage 50 Accounting )
• Customer relationship management (CRM) software ( Blackbaud The Raiser’s Edge )
• Project management software ( Microsoft SharePoint , Microsoft Project , and Oracle Primavera Enterprise Project Portfolio Management )

Additionally, these soft skills will complement your executive assistant expertise and are worth mentioning in your cover letter:

• Time management skills
• Organizational skills
• Problem-solving skills
• Interpersonal skills
• Communication skills
• Prioritization
• Multitasking
• Leadership skills
• Decision-making
• Collaboration
• Ability to remain calm under stressful situations

2. Provide examples of achievements (with numbers)

Because executives rely on your expertise to handle various situations, you need to assure them you’re a capable and efficient right-hand person. In your cover letter, provide examples of your most impressive accomplishments as an executive assistant and include hard numbers to make your contributions sound more impactful.

Here’s how to effectively quantify your executive assistant skills:

Performed a variety of accounting activities, such as preparing between 10-20 check requests, expense reports, purchase orders, and invoices a week Handled all domestic and international travel reservations, cutting company’s travel expenses by 12% Organized 3+ monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and/or binders for attendees, etc.)

3. End with a convincing closing statement

To boost your chances of getting a callback, end your cover letter with a strong closing statement to convince the hiring manager you’d be indispensable if hired.

Unsure how to end your cover letter ? Show your passion, highlight your strengths as an executive assistant, and include a call to action to encourage an in-person meeting.

Here’s what to include in an effective executive assistant closing statement:

• Restate your interest in the executive assistant role by explaining what about this opportunity excites you the most. Expressing genuine excitement for the job will show employers that you not only have the skills, but also the passion to succeed.
• In 1-2 short sentences, explain how your relevant skills and experience can directly benefit the company.
• Thank the hiring manager for their time in reading your application.
• Sign off with a professional salutation, such as “Best Regards,” or “Sincerely”.

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7 Professional Executive Assistant Cover Letter Examples for 2024

Your executive assistant cover letter should immediately highlight your organizational skills. Employers seek individuals who can effortlessly manage schedules and coordinate tasks. In your letter, also showcase your excellent communication abilities. It's crucial to convey that you can interact professionally with all levels of management and staff.

All cover letter examples in this guide

Senior Executive Assistant

Entry-Level Executive Assistant

Executive Administrative Assistant

Executive Assistant to CEO

Executive Assistant To The President

Executive Assistant & Receptionist

Cover letter guide.

Executive Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Executive Assistant Cover Letter

Key Takeaways

By Experience

Crafting an executive assistant cover letter can feel overwhelming—especially when you're eager to impress. You've polished your resume, started applying for your dream job, and suddenly you face the daunting task of summarizing your professional pride without sounding like a broken record. Your cover letter is your narrative, a chance to highlight your pinnacle achievement without the clichés, all while keeping it succinct and under one page. Let's begin shaping your story into a compelling and formal introduction that stands out.

• Step your best foot forward in the executive assistant cover letter introduction;
• Be inspired by other professionals' certified cover letters;
• Structure your executive assistant cover letter to feature what matters most;
• Close off your executive assistant cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your executive assistant cover letter (all you need to do is personalize it, and you'll be good to go).

If the executive assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Executive Assistant resume guide and example
• Vice President cover letter example
• Supervisor cover letter example
• Assistant Director cover letter example
• Managing Director cover letter example
• Associate Director cover letter example
• Board of Directors cover letter example
• Functional Manager cover letter example
• Program Director cover letter example
• Chief Executive Officer cover letter example
• Chief Marketing Officer cover letter example

Executive Assistant cover letter example

ANDREW CLARK

Mayfair, London

+1-(234)-555-1234

[email protected]

• Quantifying Achievements: Mentioning specific accomplishments, such as managing a portfolio of over 650 customer accounts and overseeing loans valued at CAD 12 million, helps to provide concrete examples of the applicant's capabilities and past successes.
• Identifying Relevant Experience: The applicant outlines their direct experience in reducing turnover by 25% through streamlining hiring processes, directly relating to key responsibilities of an Executive Assistant in maintaining operational efficiency.
• Award Recognition: Highlighting the acquisition of industry-specific awards (7 American Advertising Pele Awards), the applicant showcases their contribution to substantial, recognized achievements and credibility in the market.
• Proactive Call to Action: The applicant invites the hiring manager to schedule an interview, showing eagerness and initiating the next step in the job application process, which can signal confidence and assertiveness to the employer.

What about your executive assistant cover letter format: organizing and structuring your information

Here is one secret you should know about your executive assistant cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your executive assistant cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your executive assistant cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your executive assistant cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a executive assistant cover letter

• Header: This section includes your contact information and the date, ensuring the recruiter knows how to reach you and identifies the timeliness of your application.
• Greeting: Personalize this with the hiring manager's name, if possible, to demonstrate your attention to detail and personalized approach, which are critical skills for an executive assistant.
• Introduction: Briefly introduce yourself and state the position you are applying for, highlighting your immediate interest and enthusiasm for the role of an executive assistant.
• Body: Use this section to detail your relevant experience, skills in managing executive schedules, coordinating meetings, and handling confidential information, which are key responsibilities of an executive assistant.
• Closing: Conclude with a strong statement about your suitability for the position and a call to action, such as expressing your eagerness to discuss how you can contribute to the executive team in an interview.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: This is crucial for managing the executive's hectic schedule, coordinating meetings, and ensuring efficient time management.
• Superior communication abilities: Essential for acting as a liaison between the executive and other staff or external contacts, handling correspondence, and conveying information clearly and professionally.
• Discretion and confidentiality: Vital for handling sensitive information and maintaining the privacy of the executive's communications and records.
• Proactive problem-solving: An executive assistant must be able to anticipate challenges and address them promptly without always needing direction from the executive.
• Advanced proficiency with office technology: To be efficient in this role, a strong command of office software, communication tools, and possibly virtual assistant technology is important.
• Adaptability and flexibility: Given that the executive's needs can change rapidly, being able to adjust priorities and accommodate new tasks is key to the role of an executive assistant.

The executive assistant cover letter salutation: how to address hiring managers

After covering the format of your executive assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear [Job Title] Hiring Team,
• Dear [Department Name] Team,

First introductions in your executive assistant cover letter

Within your executive assistant cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your executive assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your executive assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your executive assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your executive assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your executive assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your executive assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Lacking experience: here's how to write your executive assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your executive assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your executive assistant cover letter:

• Always make sure your executive assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
• In your executive assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
• Focus your executive assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
• Ensure your executive assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
• If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Executive Assistant cover letter examples

Explore additional executive assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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5 Executive Assistant Cover Letter Examples for 2024

• Executive Assistant (EA) Cover Letter
• Executive Administrative Operations Assistant
• Creative EA
• Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work. 

Now it’s time to create a cover letter that complements your executive assistant resume and helps you stand out so you can add interviews to your calendar. 

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples and cover letter generator to give you the edge and help land that dream job.

Executive Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Executive Assistant cover letter!

123 Fictional Avenue San Diego, CA 76208 (123) 456-7890

June 15, 2023

Matias Perez Qualcomm 123 Fictional Lane San Diego, CA 76208

Dear Mr. Perez:

I am thrilled to apply for the executive assistant position at Qualcomm, a company whose dedication to fostering connections across the globe resonates with my aspiration as an executive assistant to facilitate seamless communication and collaboration within an organization.

In my previous role as an administrative assistant at Intuit, I was instrumental in coordinating and executing over 30 corporate events, including seminars, conferences, and team-building retreats. My efficient use of Microsoft Office tools contributed to a 24% increase in event attendance and a 96% satisfaction rate among participants.

I also developed a strong familiarity with web conferencing tools like GoToMeeting, which proved invaluable during the shift to remote work. I streamlined virtual meetings for the senior management, improving scheduling efficiency by 42%.

Likewise, my ability to blend administrative competence with exceptional communication and organizational skills enables me to significantly impact corporate collaboration and efficiency.

I’m enthusiastic about the potential to be a part of Qualcomm’s respected team and to contribute to its continued success. I would welcome the chance to discuss how my skills and experiences align with your goals.

Isabella Rossi

Enclosures: Resume Academic Transcripts 2 letters of recommendation

Why this cover letter works

• Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
• Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Executive Administrative Operations Assistant Cover Letter Example

Copy this text for your Executive Administrative Operations Assistant cover letter!

123 Fictional Avenue Las Vegas, NV 89101 (123) 456-7890

December 12, 2023

Amelia Martin MGM Resorts International 123 Fictional Lane Las Vegas, NV 89101

Dear Ms. Martin:

Thriving at the heart of intricate data-driven challenges and producing actionable strategies make me uniquely positioned to drive MGM Resorts International’s operational efficiency. With four years in dynamic administrative roles under my belt, the nuances of handling data and information systems and fostering effective team collaboration are second nature to me.

In my most recent tenure at Zappos, I excelled in database management, improving the processing speed of our data systems by 33%, hence increasing productivity. Coupled with my focus on document management systems, I improved workflow by converting a traditional paperwork system to a digital one. In collaboration with our in-house IT team, I strengthened security and data protection protocols, fostering an 8% yearly reduction in security incidents.

Earlier in my career at Stations Casinos as a database coordinator, I played a significant role in integrating Salesforce as our primary CRM tool. Tasked with training a team of six to manage this platform, we managed to maintain a notably low error rate of under 0.1%. My skills for effective report generation led to faster data retrieval from 1,400+ client records, improving overall access speed by 19%. Reflecting on my experience as an operations assistant at Shift4, my security and data protection prowess enabled me to implement sturdier security frameworks that reduced data breaches by 28%.

MGM Resorts International’s dedication to creating a harmonious and balanced work environment aligns perfectly with my professional ethos. Effectively determining organizational needs has always been linked to my ability to connect and communicate with my colleagues. This connection-centric approach ensures a mutual understanding of our team’s objectives and paves the way for synergistic endeavors.

My enthusiasm about taking on this role is fueled by my comprehensive expertise in various relevant competencies, including database management, document management systems, and report generation. I look forward to the opportunity for a detailed discussion on how these skills, coupled with my proven ability to safeguard sensitive information, can amplify MGM’s administrative operations. Thank you for considering my application.

Hugo Fernandes

• How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

Copy this text for your Creative Executive Assistant cover letter!

123 Fictional Avenue Denver, CO 80201 (123) 456-7890

Samuel Hall Denver Art Museum 123 Fictional Lane Denver, CO 80201

Dear Mr. Hall:

Empowered by the magnetic fusion of creativity and digital technologies, I’m eager to channel my creative chops into Denver Art Museum’s ambitious vision. Born amidst the technological revolution, I’ve cultivated a strong rapport with digital mediums, proving my capabilities in graphic design, video editing, social media management, and more.

At FullContact, I took the role of graphic designer and made it my own, designing eye-catching visual content that boosted our website traffic by 44%. I effectively utilized tools like Adobe Photoshop and Illustrator to create designs that captured our brand’s ethos. While working in this fast-paced environment, I led a project that optimized email marketing campaigns, resulting in a swell in newsletter subscriptions by 31%.

Previously, as a social media coordinator at Voca Films, my well-crafted content plans helped increase our social media following by 39%. I wore many hats, from managing Facebook, Instagram, and Twitter to editing video content for the same. Editing footage using Final Cut Pro, I created engaging content that drove user engagement and conversion rates.

My experience further takes me back to The Brandsmen, where I started as a creative assistant. I learned the ropes of effective branding and garnished basic skills like photo editing and content scheduling. This opportunity taught me the value of having an organized system that effectively manages a large workload.

Thrilled at the prospect of becoming a part of the Denver Art Museum’s transformative journey, I’m eager to bring my creative expertise and technological acumen to play. Bringing vibrant visuals to life and curating compelling content that engages and educates, all while driving the museum’s mission, is the precise endeavor I’ve been seeking. Looking forward to further exploring this opportunity with you. Thank you for your time and consideration.

• Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

Copy this text for your Senior Executive Assistant cover letter!

123 Fictional Avenue Austin, TX 76208 (123) 456-7890

Emily Wilson Dell Technologies 123 Fictional Lane Austin, TX 76208

Dear Ms. Wilson:

I am thrilled to express my interest in the senior executive assistant position at Dell Technologies, a company I admire for its relentless innovation and commitment to excellence. The experience I bring to the table makes me an ideal candidate to contribute positively to the executive team’s productivity.

In my most recent role as an executive assistant at Cisco Systems, I managed the calendars of six senior executives using Microsoft Outlook. My effective scheduling reduced double bookings by 91% and saved the executives an average of 10 hours per week, allowing them to focus on strategic priorities.

Likewise, my prowess in travel planning using Concur ensured the seamless organization of over 150 executive trips annually, contributing to a 22% reduction in travel-related issues.

Dell Technologies’ focus on driving human progress through technology aligns with my passion for optimizing administrative processes to fuel organizational growth. With a keen eye for detail and unmatched organizational skills, I believe I can be the linchpin that ensures the smooth operation of the executive team. My ability to anticipate needs and solve problems proactively has consistently resulted in enhanced executive performance and streamlined operations.

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. I thank you for considering my application, and I’m eager to discuss this opportunity in more detail.

Henrik Berg

• This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
• Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

Copy this text for your Executive Assistant to CEO cover letter!

123 Fictional Avenue Miami, FL 76208 (123) 456-7890

Mohammed Al-Malik Royal Caribbean Group 123 Fictional Lane Miami, FL 76208

Dear Mr. Al-Malik:

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO.

In my tenure as executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects.

By harnessing tools such as Microsoft Excel and Tableau, I was able to drive the analysis of travel trends and customer feedback data as well. These insights were invaluable in guiding the executive team to make data-driven strategic decisions, resulting in a 22% improvement in customer satisfaction scores.

In the same way that Royal Caribbean Group is dedicated to crafting memorable journeys, I am devoted to being the crucial support that allows executives to seamlessly navigate the intricacies of their roles.

I am truly eager about the possibility of extending my executive support to Royal Caribbean Group and am confident that my experience and expertise will be an undisputed asset. I look forward to potentially aiding the CEO in guiding the company into its next phase of success.

Maxim Kozlov

• If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

• Administrative assistant
• Operations manager
• Human resources
• Customer service
• Business analyst

How to Format an Executive Assistant Cover Letter

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter . 

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

Executive assistant cover letter greeting and introduction

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission. 

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below. 

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position.

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO. 

Executive assistant cover letter body

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know. 

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot. 

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements. 

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects. 

Executive assistant cover letter closing

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need. 

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them. 

What you don’t want to do is be overly informal or disrespectful. 

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below. 

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail. 

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful. 

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs. 

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention. 

Executive Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write an Executive Assistant Cover Letter

When writing your executive assistant cover letter, focus on how you can provide valuable support to the hiring company’s senior leaders. Also, emphasize your related administrative skills, such as travel booking, report preparation, or inbox and calendar management. This guide offers cover letter examples and tips for landing your next executive assistant position.

Executive Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Executive Assistant Text-Only Cover Letter Templates and Examples

Zephaniah Hewitt Executive Assistant | [email protected] | (890) 123-4567 | Austin, TX 09876 | LinkedIn

April 8, 2024

Madina Dodd Senior Hiring Manager Dell (789) 012-3456 [email protected]

Dear Ms. Dodd,

Last year, I overhauled the scheduling system for executives at my company, reducing appointment errors by 87% over just two months. I hope to display the same exceptional organizational ability and talent for building robust systems as an executive assistant at Dell.

As a dedicated assistant with over two years of experience, I’m drawn to the challenge of supporting executives for a global brand like Dell. I would relish the chance to contribute to Dell’s reputation for innovative technology. My recent achievements include:

• Leveraging knowledge of company policy to pre-draft responses to queries, saving each executive around two hours per week
• Earning a client satisfaction rating of 99.8%, with feedback forms citing my professionalism and clear communication style
• Managing, mentoring, and developing a team of five junior admin assistants

I would like to attend an interview to explore how my outstanding multitasking ability and time management can facilitate Dell’s crucial business activities. Please get in touch to arrange an appointment.

Zephaniah Hewitt

Sally Smith Executive Assistant | [email protected] | (123) 456-7890 | 123 Oak. St., Austin, Texas 12345 | LinkedIn

April 1, 2024

John Klein Senior Hiring Manager AAA Non-Profit Agency (345) 678-9000 [email protected]

Dr. Mr. Klein,

For the last five years, I’ve helped the CEO of Honor Non-Profit Organization grow the company’s donation revenue by approximately 25% per year while slashing in-house expenses an average of 15% annually. I wish to bring the same forward-thinking problem resolution and critical thinking analysis skills to Charity First Non-Profit as your new executive assistant to CEO John Doe.

I regard Charity First Non-Profit’s philanthropic efforts of funding exceptional local, regional and global causes while remaining transparent to its donors an impressive feat. I believe that my seven years of charitable executive assistant experience has prepared me to excel in this position as a devoted, capable executive assistant that will:

• Manage multiple high-priority projects with ease and efficiency
• Oversee the day-to-day office operations independently and proficiently
• Handle an annual budget of $475,000
• Implement essential changes to donation-generation and company expense reduction that yield an immediate 8% improvement and far-reaching results

I’d love to discuss my qualifications and industry experience with you further. Please contact me for a convenient meeting time. I appreciate your time and consideration.

Sally Smith

Patience Fenton Executive Assistant | [email protected] | (864) 208-6420 | Indianapolis, IN 97531 | LinkedIn

April 13, 2024

Clara Marquez Senior Hiring Manager Hooverwood (444) 333-2222 [email protected]

Dear Ms. Marquez,

Last year, I created a system to expedite communications among leaders at my firm, saving around five work hours per week. I’m excited to generate similar value as an executive assistant at Hooverwood.

I know that you are looking for a diligent professional with the knowledge and confidence to work independently. As a seasoned executive assistant with more than 14 years of experience, the opportunity to support senior leaders in a fast-moving working environment like Hooverwood appeals to me.

My recent achievements include:

• Leading, developing, and motivating a team of five junior assistants to increase efficiency by over 30% in 2022
• Introducing a calendar system that reduced appointment errors by 87% in six months
• Negotiating with vendors to save around $5,000 per annual contract

I would like to schedule an interview to discuss how my exceptional time management and committed support can help Hooverwood continue to achieve its aims in 2021. Please get in touch to arrange an appointment.

Patience Fenton

A good executive assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• Your recipient’s name, title, company, and contact information (when available)

The recipient’s details don’t tell them anything new. But in addition to lending formality, they signal you’ve sent a personalized cover letter, often key to getting your recipient’s attention in the first place.

2. Salutation

If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear Mr. Klein:

Dear AAA Hiring Manager:

3. “Hook” or introduction

Start your letter strong with an example of your making executives’ workday easier. What’s a key way you’ve helped leaders stay focused and organized at one of your past employers? Choose a highlight you can quantify in terms of a clear number, percentage, or dollar amount. Then, connect this to your main strengths and overall candidacy for the role.

4. Body paragraph(s)

Use the main section of your cover letter to explain why this executive assistant job or employer interests you and why you’re a good fit. For instance, maybe it’s one of the many administrative jobs in health care, a sector you’d love to return to. Or perhaps you’ve shown early leadership ability, and the role requires supervising interns or office assistants. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your administrative skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview and thank the hiring manager for their attention. Consider briefly restating your main work skills and eagerness to support the company’s leaders. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Executive Assistant Cover Letter Tips

1. emphasize your pertinent traits.

Employers like their administrative staff to be efficient, adaptable, organized, and skilled in both verbal and written communication. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new executive assistant position.” Even better if you’ve already met your recipient – mention that with a line like “It was great speaking with you at the job fair last week.”

3. Show advanced administrative skills

As part of your letter’s body text, add a short list of bullet points to show how you’ve helped streamline or enhance office operations. For instance, maybe you created an internal communications system that lets department leaders share data more quickly. Or perhaps you found cheaper or better options for booking air travel and event venues.

Executive Assistant Cover Letter Frequently Asked Questions

How do i write a cover letter for an executive assistant with no experience -.

Describe your transferable skills and background in light of the position you’re applying to. If you have administrative experience, focus on any duties pertaining to leadership support. Also, demonstrate the ways you helped improve daily procedures. If you don’t have any related work experience, consider how your education or volunteer work helped prepare you for the role. For example, maybe you did an internship at a similar company or volunteered at a nonprofit with a similar cause or mission.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story. Give just enough detail to intrigue hiring managers, so they take a closer look at your resume.

What’s the difference between a resume and a cover letter? -

A resume may display you’re qualified for the job, but a cover letter shows you want it. More than repeating resume points, your cover letter should explain why the job caught your eye or why the organization strikes you as a great fit, setting the stage for a positive interview. In this way, a good cover letter sharpens your application by letting you say directly what your resume can only indicate.

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Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Executive Assistant Cover Letter Example (w/ Templates for 2024)

Crafting a compelling cover letter is often a daunting task, even for seasoned executive assistants. 

While juggling board meetings and managing intricate schedules might be second nature, presenting oneself effectively on paper can be challenging

Worry not! 

In this article, we’ll walk you through the essential steps to crafting an executive assistant cover letter, along with a real-life example.

Here’s what we’re going to cover:

• What a Great Executive Assistant Cover Letter Looks Like
• 5 Steps to Writing a Perfect Executive Assistant Cover Letter
• 3 Essential Cover Letter Tips for Executive Assistants

Ready to create your job-winning cover letter? Let's dive in!

Executive Assistant Cover Letter Example

5 Steps for the Perfect Executive Assistant Cover Letter

Alright, you've seen what a top-notch cover letter looks like, and you're geared up to craft your own masterpiece .

It's simpler than it seems—just follow these steps, and you’ll be good to go!

#1. Put Contact Information in the Header

Kick off your executive assistant cover letter with your personal details, placing them front and center in the header, just like your resume's format .

Here's a rundown of the essentials:

• First and Last Name. Your full name should proudly sit at the top.
• Professional Title. After your name, mention your professional title. Make sure it matches the one in the job ad.
• Email Address. Aim for an email that’s clean and professional, ideally blending your first and last names. (e.g.: [email protected] )
• Phone Number. Make sure that your phone number is correct, without any typos. If you’re aiming for a role overseas, don't forget the relevant country dialing code.
• Location. City and are usually enough; there’s no need to mention your exact address. But if you’re looking to relocate, mention that too.
• Relevant links (optional). Any link that highlights your skills as a candidate has a place on your cover letter, such as your LinkedIn profile.

With your details in place, it's time to move on to the hiring manager's contact information .

• Company Name. Write down the name of the organization.
• Hiring Manager’s Name. Add the hiring manager’s name. Your best shot at finding this is by looking at the job ad, the company’s LinkedIn profile, or their official website.
• Hiring Manager’s Title. Once you’ve nailed down who’s going to read your cover letter, use the appropriate title. If they're, say, the Chief Administrative Officer, you should refer to them as such instead of the generic "Hiring Manager."
• Location. The city and state or country the company is based in are important, especially for global organizations. If you want to narrow it down to a specific office, you can add the street name and number, too.
• Email address (optional). You can add the hiring manager’s email if you find it.
• Date of Writing (optional). Top off with the date you wrote your cover letter on for a neat, polished touch.

Still haven’t finished your executive assistant resume ? Check out this article for a full guide!

#2. Address the Hiring Manager

After adding all the necessary contact details, it’s time to address your cover letter to the person who's actually going to read it.

Avoid that age-old "To Whom It May Concern." It's out of date and, honestly, a little boring.

The greeting you choose for your cover letter can make a real difference. It sets a positive tone right from the start and shows the hiring manager you have an eye for detail.

Your best bet is to do a bit of homework first. Look at the job ad, the company's website, or their LinkedIn profile to find out who the hiring manager for the position is. They’re likely going to be the head of the department or the company’s CEO.

Once you've got their name, you need a formal touch. Using "Ms." or "Mr." followed by their surname is the most solid choice. But if you're in the dark about their gender or marital status, their full name will work just fine. Like so:

• Dear Mr. Thompson
• Dear Alex Thompson

Drawing a blank on the hiring manager or head of the company? No worries. You can address your cover letter to the broader team or even the whole company:

• Dear Company X
• Dear Head of Department X
• Dear Human Resources Team

#3. Write an Eye-Catching Opening Statement

Hiring managers often take just a brief moment—about seven seconds—to glance at a job application before deciding if it’s worth reading more.

That's why grabbing their attention right off the bat is essential for a top-notch executive assistant cover letter.

Start your cover letter by introducing yourself and sharing why the executive assistant role speaks to you. Expressing your genuine interest in business excellence or the specific company can genuinely resonate with managers, making them want to know more about you.

Diving a bit into the company's background can set you apart. When you demonstrate a good understanding of the organization, it shows how well you'd fit in with their culture. This approach gives a clear sign that you’re a focused candidate and not just someone making a shot in the dark.

If you've got a rich career history, consider opening your cover letter with a significant achievement or a quality that makes you an ideal fit for the executive assistant position.

But be brief in this section. After all, this is only the first paragraph of your cover letter. You want to spark the hiring manager’s interest and make them read more, so don’t give everything away.

#4. Use the Cover Letter Body for the Details

The main body of your executive assistant cover letter is your opportunity to delve into what sets you apart as the perfect candidate for the role.

But don’t just regurgitate your resume . This section is your chance to really highlight your specialized skills and strengths and show the hiring manager why they set you apart. Bring attention to any standout accomplishments in previous roles, and use the job ad as a reference for what their requirements are.

Tailoring your executive assistant cover letter with the keywords from the job ad is a major plus. For example, if the role requires proficiency in certain software or scheduling expertise, those skills and experiences are what you should be focusing on.

The more you know about the company, the better. Anything you mention about their industry or leadership can give you an edge over other candidates. If you’ve read up on the executive’s work or the company's latest initiatives, mention it. It sends a message that you're aligned with their mission and that you’re proactive and prepared to integrate into their operations.

And don’t forget to let your genuine enthusiasm for the role shine through. Emphasize how eager you are to bring your skills to the table and make a real impact on the executive's day-to-day functions.

#5. Wrap It Up and Sign It

Putting the final touches on your cover letter is the cherry on top.

You want the end of your cover letter to leave the hiring manager feeling confident about what you can bring to the table and eager to talk to you. This isn't the time to be vague or generic! You want to drive home the point that you’re perfect for the executive assistant role.

Recap the attributes and skills that you believe make you the ideal candidate for the position. Your conclusion can mention anything essential, such as your ability to work under pressure or your knack for maintaining confidentiality.

Then it’s time to invite the hiring manager to the next step. Prompt them to discuss your application further with a call to action. This way, you’re doing more than expressing interest—you’re showing initiative, a vital trait for an executive assistant.

Finally, sign your cover letter. Choose an appropriate closing line and follow it with your full name. Here’s an example for clarity:

I'm eager to discuss how my background as an executive assistant can align with your team's needs. Please feel free to reach out to me at the given email or phone number.

Warm regards,

And if "Warm regards" doesn't resonate with you, here are some alternative closings:

• With appreciation,
• Best regards,
• Thank you for considering my application.

3 Essential Executive Assistant Cover Letter Tips

You've got the cover letter basics in the bag! Now, let's elevate your game with some specialized cover letter tips for executive assistants.

#1. Match Your Resume

When you’re after an executive assistant role, presenting yourself right is crucial.

Your best bet is to have a resume and cover letter that match; otherwise, you can come across as sloppy.

Your information should fit snuggly onto the page, and the font styles and sizes should be consistent from start to finish. Make sure to set your page margins and mind the line spacing so your cover letter doesn’t spill over to page two .

Or Use A Cover Letter Template Instead

Short on time?

Try our resume builder and match it with a cover letter template .

This way, you can align your application perfectly and save yourself a lot of stress. Each of our templates is crafted in collaboration with global hiring pros, so they’re on point and industry-ready.

#2. Mention Skills and Keywords

Your executive assistant cover letter isn’t the place to be generic.

This is where mentioning relevant skills and keywords from the job ad comes in.

Hiring managers already know what they’re looking for. They wrote the job description, after all. So when you narrow down your cover letter to reflect the exact skills and experiences they want, you make their job easier.

This also helps you stand out from the candidates who haven’t zeroed in on the job requirements. But remember—you shouldn’t just list your skills. Use your cover letter to really demonstrate you have the expertise the company needs from an executive assistant.

If a skill or experience from the job ad matches you perfectly, use it to craft a narrative. This shows the hiring manager you aren’t just randomly listing words you saw; instead, you mean business.

#3. Be Formal

While being yourself is at the core of a good cover letter, there’s a fine line you have to navigate when you’re applying for an executive assistant role.

Formality is non-negotiable in your cover letter. You need to maintain a level of politeness and professionalism that leaves no room for jargon. If your cover letter’s tone is too casual, you won’t come across as a serious candidate, and your application will be rejected.

That being said, you don’t have to sound robotic. Just show respect toward your potential employer. This way, you can communicate that you understand the importance of the role and that you’re ready to work in a professional environment.

Key Takeaways

That’s all there is to writing an executive assistant cover letter!

After reading our guide, we trust you feel equipped to secure the exact role you’re aiming for.

But before you head off, let’s recap our main points:

• Start your executive assistant cover letter with a compelling introduction to capture the hiring manager’s attention. Include a brief mention of who you are, the purpose of your letter, and an important accomplishment or experience that shows how suitable you are for the job.
• In the body of your cover letter, mention skills and other keywords present throughout the job ad. Instead of throwing them in randomly, use these skills and experiences to illustrate how you align with the role and why you're confident you’re a great candidate.
• Maintaining a polished tone throughout your executive assistant cover letter conveys professionalism. Treating the application with the seriousness it deserves shows you’re truly interested in the role and willing to put in the work to get it.
• The end of your cover letter is just as important as its beginning. Remember to finish it with a fitting closing line, followed by your full name.

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Executive Assistant Cover Letter Example

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Start your Executive Assistant cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and express your interest in the position. Mention where you found the job posting and why you're interested in the role. For example, "Dear Mr. Smith, I am writing to express my interest in the Executive Assistant position that was listed on your company's website. With my extensive experience in administrative support and proven skills in problem-solving and communication, I believe I would be a valuable addition to your team." This approach is professional and shows that you've done your research about the company and the role. It also immediately highlights your relevant experience, which can encourage the hiring manager to continue reading.

The best way for Executive Assistants to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the role, and inviting further discussion. A strong closing might be, "I am excited about the possibility of bringing my unique skills and experiences to your team and am confident I can contribute significantly to your organization. I look forward to the opportunity to discuss how I can be an asset to your team. Thank you for considering my application." This ending is assertive yet polite, and it shows that you are eager to move forward in the process. Remember to end with a professional closing like "Sincerely" or "Best regards," followed by your name.

Executive Assistants should include the following in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address at the top of the letter. 2. Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and explain why you're writing. Mention the job title you're applying for and where you found the job listing. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the job description. As an Executive Assistant, these might include skills in organization, communication, time management, and proficiency in certain software like Microsoft Office or scheduling tools. Be sure to provide specific examples of how you've used these skills in past roles. 5. Achievements: Discuss any achievements or successes you've had in previous roles, especially those that demonstrate your ability to support executives and manage office operations. 6. Understanding of the Company: Show that you've done your research and understand what the company does and what they value. Explain why you're interested in working for them and how you can contribute to their goals. 7. Closing Statement: In the final paragraph, express your interest in the role again and your desire to discuss your qualifications further in an interview. 8. Professional Closing: Close the letter professionally with "Sincerely" or "Best regards," followed by your full name. 9. Postscript: A postscript (P.S.) is optional but can be used to highlight an important achievement or detail. Remember, the cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show your enthusiasm for the role and the company.

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Writing tips & guide.

Our comprehensive guide covers how to write an exceptional executive assistant cover letter. This article provides valuable insights, practical formatting tips, essential skills to highlight, and executive assistant cover letter examples to help you stand out and secure your next position.

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Executive Assistant Cover Letter Examples

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How to Format Your Cover Letter

Visit our helpful cover letter format and writing guide for additional advice on how to customize your application, or read on to find executive assistant related advice.

Contact Information

• Make sure your professional cover letter header matches your resume for a cohesive look. Include your name, phone number, and email.

Date and Recipient's Mailing Information

• Visit the company’s directory to research the hiring manager and contact info. Add the date of writing, followed by the manager’s name, job title, and professional mailing address.
• Begin the letter with a professional salutation. We prefer the following formal greetings: “Dear Mr./Ms. Last Name,” “Hello, Mr./Ms. Last Name” or the last resort, “To whom it may concern.”

Introduction

• Add the name of the position and company, how you learned about it, and one business operation skill or accomplishment to advertise your suitability in this opening paragraph.
• Use one or two paragraphs to elaborate on one or two accomplishments on your executive assistant resume. The goal is to quantify your training further and prove your proficiency.

Closing Statement

• In the final paragraph, reiterate your interest and qualifications. Express your eagerness to discuss your candidacy in an interview further.
• End the letter with a formal closing followed by your full name and, if applicable, your professional titles or certifications. Acceptable signatures include “Salutations,” “Best,” or “Regards.”

Use skills to personalize your executive assistant cover letter

These resume skills and accomplishments can be strong selling points in an executive assistant’s cover letter, showcasing their abilities and value to potential employers. The job seeker can tailor their cover letter by choosing a few relevant skills related to a job and providing specific examples of how they have demonstrated these skills in previous roles and how they can contribute to the new organization’s success.

Advanced proficiency in managing complex calendars, scheduling meetings, and coordinating appointments seamlessly.

Proven expertise in handling confidential information with discretion and maintaining strict confidentiality protocols.

Problem-solving abilities

Adept at anticipating challenges and providing proactive solutions to enhance executive efficiency.

Office productivity suites

Proficient in using software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Drive.

Written communication skills

Demonstrate ability to draft and edit professional correspondence, reports, and presentations with a keen eye for detail and accuracy.

Office organization

Exceptional organizational skills to prioritize tasks effectively, meet deadlines, and manage multiple projects concurrently.

Attention to detail

Track record of successfully arranging domestic and international travel itineraries, including flights, accommodations, and logistics.

Budgeting knowledge

Proficiency in managing expense reports, budgets, and financial data, ensuring meticulous record-keeping and reconciliation.

General communication skills

Possess strong verbal and written communication skills, with the capacity to interact confidently with stakeholders at all levels.

File maintenance

Experience in creating and maintaining efficient filing systems to optimize document retrieval and office workflow.

Remote communication tools

Familiarity with virtual meeting platforms and teleconferencing tools, facilitating smooth communication across global teams.

Collaborate

Demonstrated ability to liaise with vendors, external partners, and clients, fostering positive relationships and representing the executive professionally.

Meeting preparation

Proactive coordination and preparation for executive board meetings, including assembling materials and collating reports.

Manage communication

Capability to manage and prioritize incoming emails and messages, responding promptly on behalf of the executive when necessary.

Project oversight

Successful project management skills, leading cross-functional initiatives and ensuring project milestones fall within set timelines.

Free Executive Assistant Cover Letter Example

Dear Ms. Smith

Upon learning of your need for an Executive Assistant, I felt compelled to submit my resume for your review. As an ambitious and dedicated professional with 14+ years of experience providing comprehensive administrative and operational support to C-level personnel, I am confident that I would be a valuable asset to your team at Morgantown Industries.

My expertise lies in coordinating and leading administrative and operational functions for senior-level staff and department directors. Backed by superior communication and multitasking capabilities, I excel at providing exceptional organizational and time-management skills and driving optimal office efficiency and success.

Overseeing scheduling, meeting coordination, calendar management, travel arrangements, budgeting, project management, and records maintenance, ensuring adherence to organizational procedures and policies to ensure outstanding productivity and performance.

Interacting effectively with cross-functional departments to streamline operations and achieve business success in fast-paced environments.

Balancing multiple tasks within deadline-driven atmospheres while providing top-level customer service and maintaining strict attention to detail.

Earning consistent recognition by staff and peers for unparalleled interpersonal and communication talents as well as exceptionally positive and uplifting demeanor.

Possessing an extensive technical skill set — including proficiency in Microsoft Office Suite, Adobe InDesign, and QuickBooks — as well as a propensity for quickly adapting to new technological programs and systems.

With my proven commitment to delivering the highest level of executive-level administrative support, I am well prepared to extend my record of exceptional service to your team at Morgantown Industries. I would welcome the opportunity to discuss this position and my qualifications with you further.

Thank you for your consideration.

Carol O. Gess

How does this executive assistant cover letter sample effectively pitch this job seeker’s qualifications and persuade a hiring manager? This cover letter uses clear, concise descriptions of the candidate’s qualifications, relevant experience and specific skills. They use a bulleted cover letter format so hiring managers can quickly identify the candidate’s strengths, while the tailored approach and positive tone create a favorable impression.

1 Direct introduction:

The letter starts with a brief and straightforward introduction, stating the purpose of the letter and the candidate’s interest in the position.

2 Relevant experience:

The candidate highlights their 14+ years of experience providing administrative and operational support to C-level personnel, immediately establishing their expertise.

3 Tailored to the company:

The candidate mentions the specific company name, Morgantown Industries, indicating they carefully cherry-picked accomplishments based on the job description.

4 Key skills and accomplishments:

The candidate provides a bulleted list of highlights, showcasing the breadth of their experience in coordinating various administrative functions and managing cross-functional interactions.

5 Quantifiable achievements:

The candidate mentions earning consistent recognition for interpersonal and communication talents, demonstrating the impact of their skills on the organization.

6 Technical proficiency:

The candidate lists a specialized skill set, which includes specific software proficiency and adaptability to new technological programs and systems.

7 Positive tone:

The letter maintains a positive tone throughout, reflecting the candidate’s enthusiasm and dedication to their work.

8 Closing statement:

The letter concludes with a concise statement expressing interest in discussing the position further, leaving room for a follow-up discussion.

Add a Resume as a Foundational Base

A cover letter helps promote your resume — but your resume acts as an essential building block for your job search. This concise summary helps hiring managers trace your training, experience, skill development, and accomplishments. The following help articles, online tools and samples can help you improve your resume.

Improve Your Application with a Builder

A good cover letter accomplishes three goals: forge a professional connection, support your resume and elaborate on one or two career accomplishments. Our helpful online tool helps you write an effective draft based on your experience so you can focus on tailoring it to specific jobs.

Executive Assistant Cover Letter FAQ

Should i customize my executive assistant cover letter for each application.

According to hiring managers , a customized cover letter that focuses on what you can provide can successfully sway a decision in your favor. So yes, it's essential to personalize your cover letter. Tailor your executive assistant to the specific job description and highlight how your genuine interest aligns with their needs.

How can I showcase my technical skills in an executive assistant cover letter?

Highlight technical skills by referencing specific software proficiency (e.g., Microsoft Office, project management tools) and any relevant certifications or training. Describe how you've utilized these skills to effectively enhance administrative efficiency and support executives.

What's the ideal length for an executive assistant cover letter?

Aim for a one-page cover letter that briefly presents your qualifications and accomplishments. Be concise while providing enough detail to show your value. Use bullet points to highlight key achievements and skills.

Should I address my cover letter to a specific person?

Address the cover letter to the hiring manager or HR representative by name whenever possible. Personalizing your greeting adds a professional touch and demonstrates that you've done your research.

How can I make my executive assistant cover letter stand out?

Stand out by showcasing quantifiable achievements, such as time saved through efficient coordination, cost reductions, or successful project completions. Demonstrate your ability to handle confidential information, exceptional communication skills, and enthusiasm for contributing to the company's success.

Executive Assistant cover letter examples

If you’re hoping to land your next executive assistant role, then you need an engaging and impressive cover letter to accompany your CV.

You need to prove you’ve got the skills and experience to juggle multiple responsibilities and support senior staff.

Find out how to do just that with our step-by-step guide and executive assistant cover letter examples below.

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Executive Assistant cover letter example 1

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Executive Assistant cover letter example 2

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The example cover letters here should give you a good general idea on how your Executive Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Executive Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

• I am interested in applying for the role of admin assistant with your organisation.
• I would like to apply for the role of Sales assistant (Ref: 4057393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Executive Assistant cover letter

So, what type of information should you write about in your Executive Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Executive Assistant cover letter templates

Copy and paste these Executive Assistant cover letter templates to get a head start on your own.

I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.

Throughout my career, I have demonstrated a strong commitment to excellence, impeccable organisational and time management skills, and a proactive approach to problem-solving. My ability to anticipate directors’ needs and handle confidential information with the utmost discretion has been instrumental in enhancing operational efficiency and streamlining executive functions.

In my current role as a Senior Executive Assistant at Vattenfall, I implemented a time-blocking strategy that increased executive’s productivity by 20%, reduced expenses by 10% through negotiating cost effective travel arrangements and created a filing system which lowered response cadence by 15%.

I am drawn to your company’s reputation for innovation through a dynamic work culture and focus on achieving ambitious goals that align perfectly with my career aspirations. I look forward to sharing more of my accomplishments in an interview at your convenience. Thank you for your consideration.

Kind regards

April Keane ¦ 07777777777 ¦ [email protected]

I hope you’re well. I am writing to express my keen interest in the position of Junior Executive Assistant, as advertised on ZipRecruiter. As a recent graduate with a BBA from the University of London, I am confident that my knowledge and dedication to excellence align with the expectations of the position.

In my previous role as an Administrative Intern at British American Tobacco, I had the opportunity to support senior directors in managing their schedules, coordinating meetings, and handling various clerical tasks. This experience provided me with valuable insights into the demands of an executive assistant and strengthened my ability to thrive in a fast-paced and dynamic environment.

Throughout this role I ensured all appointments/events were accurately scheduled, reducing conflicts by 10%. I also successfully reduced meeting preparation time by 20% through efficient organisation and distribution of agendas/materials and helped lower system downtime by 7% due to promptly addressing IT-related issues with consummate accuracy.

I am excited about the opportunity to meet you at your earliest convenience to further discuss how my skills could add value to your esteemed company.

Janice Underwood ¦ 07777777777 ¦ [email protected]

Good day Simon

I am reaching out you concerning the Executive Assistant position at The Maine Group. With a solid background in providing first-class administrative support and an eye for detail, I am confident in my ability to contribute to the smooth and efficient functioning of your prominent establishment.

I have been an Executive Assistant at GLH Hotels for the past 6 years, where I work closely with top-level executives, manage their schedules, arrange meetings, and handle sensitive and confidential information with the utmost discretion. When encountering various challenges, I consistently demonstrate a proactive and resourceful approach to problem-solving.

My organisational skills and proficiency in using various productivity tools has allowed me to streamline processes, increase productivity by 25%, and reduce admin overhead for the senior directors by 10%. Furthermore, I saved £30K on annual travel expenses through developing a comprehensive coordination process, as well as lessened document retrieval time by 50% due to overhauling the filing system.

I would welcome the opportunity to attend an interview where I can further discuss how my BBA qualification and competencies firmly align with your company’s requirements.

Jordan Stockton ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Executive Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Executive Assistant Cover Letter Example

Get noticed by the best employers with our professional Executive Assistant Cover Letter template. Use our example cover letter below to give the perfect first impression to a recruiter.

Executive Assistant Cover Letter

As an executive assistant, you’re used to prioritizing, and now you’re putting getting a job as your first order of business.

You’ve found the perfect job vacancy.

The job description looks excellent, and you’re ready to submit your resume, but they also want a cover letter.

Writing cover letters may not be your expertise, but you’ll most likely need a good one to land the job you want.

You can find a  resume template  to make creating your resume easy, but  a cover letter is more personal .

You can’t hand in a generic cover letter, if you do that it will be rejected before the hiring manager finishes reading the first paragraph.

So how can you  show off your qualifications  and motivation in a cover letter?

If you’re worried about how your cover letter will come out, don’t fear, there is a successful method to writing a cover letter.

Read this guide to learn how to:

• Write a cover letter if you have work experience
• Write a cover letter if you have no work experience
• Write your cover letter if you have an employment gap

Let us assist you in managing how you create your  cover letter  and land your dream job.

To familiarize yourself with what a good cover should look like, you can review this executive assistant cover letter sample below, along with a resume example.

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’m writing in response to the Executive Assistant position advertised by [Company] on [Job website]. As a professional of over 6 years, with experience focusing on expert administrative support to senior executives, I feel I would be a strong fit for the requirements of this role.

I am familiar and adept at the planning and scheduling of board meetings, face-to-face meetings, and providing accurate and detailed and confidential correspondences and answering more than 5 calls an hour as noted in the job description. I also bring an organized and flexible approach that allows me to perform well under pressure and come up with workable solutions in a crisis.

Additionally, I also bring the hands-on experience of training new hires such as Administrative Assistants and providing support to other members of the administrative team. In my current position at [Current Company], I have successfully onboarded over 10 members of staff.

In summary, I think both I and [Executive] would be able to forge a successful working relationship. I hope that we can discuss the position further in a face-to-face meeting in the near future.

Please feel free to contact me by telephone any evening from 5 pm Monday-to-Friday and by email at all times.

Thank you for taking the time to read through my application.

Sincerely, Name

Address Phone number Email address

Looking over an example is key to understanding what to include. By using a  resume builder  as well, you’ll have the perfect resume and cover letter to  impress a potential employer .

How to Write a Cover Letter for Executive Assistant with Experience

When you turn in your resume, you are giving the hiring manager a summary of your experience and skills.

That means your cover letter must  bring something different to the table .

Not only should you mention your qualifications and experience, but you have to show that you are motivated to work in that position.

That’s why the correct  cover letter structure  will be your best friend.

By  formatting your letter the ideal way , you’ll be able to tell the job recruiter that you are qualified, motivated and the best candidate to fill the position.

Let’s take a look at how you should begin your letter.

I am submitting this application for the executive assistant vacancy at X inc. I have 3 years of experience as an executive assistant. I’m skilled in managing schedules and prioritizing emails. I am also a team player.

Thanks to my ability to prioritize and manage schedules for three executives at X Company saved $20,000 in salaries. I was able to accomplish this thanks to my interpersonal and time-management skills.

This works much better.

By beginning your cover letter like this, you demonstrate an accomplishment,  relevant to the job opening .

The rest of your letter should mention relevant experience and information as well.

In your body, you should  mention your motivation  to fill the vacancy and work for the company.

Conclude your cover letter by explaining how your  skills match the company’s needs .

Remember to keep your letter personal.

How to Write a Cover Letter for Executive Assistant with No Experience

Nothing stops someone from applying for a job than seeing the words “experience required” or “minimum X experience required.”

You  may not have work experience yet , but that does not mean you are unqualified.

All you have to do is write a cover letter demonstrating  how your skills match the vacancy .

By doing this, a hiring manager can still conclude that you are the best candidate.

So how can it be done?

It’s essential to know  what the company requires .

There may be other applicants with more experience, but will they all write a cover letter demonstrating they know what the company and position are all about?

That won’t necessarily be the case.

The secret is to study the job posting, look over what they want, what they expect from you,  what the company is about , and anything else that is listed.

Touch on who you are as a person, your education, and any  internship or volunteer experience  you have.

Also, be sure to mention the following in your cover letter:

• How you meet company needs
• Relevant accolades
• Your relevant skills

By adding those 3 points, along with demonstrating a lot of motivation to fill the position and learn, a hiring manager will feel  they should call you in for an interview .

You may not be as experienced as other applicants, but you may use your cover letter to demonstrate how you will be a valuable employee and will  outwork the other applicants .

When writing the motivation statement, ensure you talk about your desire to learn and adapt to any situation you may encounter at the workplace.

How to Write a Cover Letter for Executive Assistant with an Employment Gap

This might be the first job you are applying for after a long time.

You might think your job application will automatically end up in the rejected pile.

However, if you write your cover letter the correct way, that won’t happen.

If you have a long gap in your employment history, it’s essential to do one thing: be straightforward.

You should follow these rules if you have been out of work for a while.

• Be Sincere:  Don’t think a hiring manager won’t find out about your time off. Briefly explain why you weren’t or couldn’t be employed, so they don’t get the wrong idea.
• Mention time off when appropriate:  If it’s a short amount of time, or it was a long time ago, it would be best to not even discuss it.

Prepare your interview answers beforehand. It is likely the hiring manager will ask you about your work gap when you meet in person.

To avoid problems related to your employment gap, use the ideal cover letter and resume formats.

That also lowers the chances of a hiring manager being worried about any long periods without employment.

Executive Assistant Cover Letter Tips and Advice

An Executive Assistant has to take on a  lot of different tasks  in their role. They will be in charge of a multitude of administrative work such as taking calls, writing formal letters, organizing schedules, and providing clerical support.

As you’ll probably already know, Executive Assistants are also the masters of finding order in chaos. They will be given far-reaching  responsibilities over scheduling  for executives’ daily schedules and clerical necessities. This needs to come across in your letter.

You’ll need to show that you know how to make  quick adjustments and decisions  should things change suddenly. Demonstrating that you are flexible, organized, and adept at resolving issues will help instill that confidence in the person reading your letter too.

Also, Confidentiality is highly important in the work of an Executive Assistant. You will be trusted with a lot of  personal and professional information  that you will be expected to not disclose. Therefore don’t forget to demonstrate that you can be trusted with this responsibility.

Telephone skills play a big part in the life of an Executive Assistant so be sure to hype up your ability to successfully answer calls, politely respond to requests and keep records of messages.

Remember, your  written skills need to shine through  on the cover letter and resume.  Executive Assistants  will be expected to draft clear and communicative letters and emails for their employers. This will be partially assessed during your application so make sure your spelling and grammar are bulletproof.

Executive Assistants are also often placed in charge of  Administrative Assistants , given their senior authority and extra years of experience. Therefore it’s wise to  indicate what training and support you provided  to other admin and clerical assistants in the companies you’ve previously worked in.

As you can see you have a lot of detail to go over in your cover letter. In this sense, it’s best to focus on the highlights, or the  skills most desired by the job description.

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Executive Assistant Cover Letter Sample

Administration roles like executive assistants are incredibly important to the success of major businesses across the world. When applying to these roles, your cover letter shouldn't be what makes your job application fail. Instead, it should enhance your chances of landing an executive assistant interview.

Many employers are using applicant tracking systems (ATS) to sort and screen resumes, so using a writing service that specializes in executive assistant cover letters, like TopResume, can ensure your application gets through those systems smoothly – and doesn't get bypassed for someone else's.

Executive Assistant Cover Letter Blunders to Fix

If you're applying to jobs that require an executive assistant cover letter, it's important to avoid mistakes that could ruin your chances. Such errors include:

• A cover letter that's too long. If your administration cover letter is borderline novel-length, it's too long. Yes, that might be an exaggeration, but the point still stands: your cover letter should be no longer than a page. Ideally, it should be somewhere between three to four paragraphs.
• An executive assistant cover letter that's clearly a template. As the hiring manager sifts through tens, sometimes hundreds of applications, you don't want yours to have the exact wording and structure as five others. Your cover letter should follow a structured format, but the material within should be unique to yourself and what you can offer a company.
• There's no personality. A cover letter is often the first document a recruiter will see representing your professional brand. Is it going to put them to sleep? Let's hope not. Let your personality shine through so the recruiter can clearly tell whether you're a good cultural fit for their company.
• It's not addressed to a specific person. "To Whom It May Concern" is no longer an acceptable greeting for a cover letter. Take the time to find the name of the hiring manager at the company for which you're applying. If after digging you can't find it, opt for a greeting like "Dear Hiring Manager". It's a bit more personal and inviting, although using a specific name is best.

After viewing the sample above, it's time to ask yourself this question: will your executive assistant cover letter make the right impression? Two of our resume packages (Career Evolution and Executive Priority) include cover letter writing. We guarantee you'll get 2x more job interviews within 60 days or we'll rewrite your resume for free.

Get the executive assistant interview you're hoping for. Use our cover letter writing service today!

Samples by Category

• Executive Assistant
• Executive/CEO
• Nursing (Healthcare)

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14 experienced executive assistant cover letters.

Approved by real hiring managers, these Experienced Executive Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Experienced Executive Assistant
• Senior Executive Assistant
• Senior Administrative Coordinator
• Executive Administrative Assistant
• Administrative Assistant
• Alternative introductions for your cover letter
• Experienced Executive Assistant resume examples

Experienced Executive Assistant Cover Letter Example

Why this cover letter works in 2024, highlighting relevant experience.

By mentioning a specific accomplishment from a previous role, this sentence showcases the candidate's relevant experience and the value they could bring to the new company.

Demonstrating Technical Skills

This sentence emphasizes the candidate's proficiency with project management tools, which are crucial for an executive assistant role, and highlights the direct impact their skills have had on efficiency and communication.

Expressing Genuine Enthusiasm

Instead of using cliched phrases about passion, this sentence demonstrates genuine excitement about the company's initiatives and work culture, showing that the candidate has researched the company and is genuinely interested in the role.

Demonstrating Versatility

Stating the variety of roles you've filled in the past is a great way to show that you're flexible and adaptable. This is crucial for an Executive Assistant role, where you're often expected to cope with shifting priorities and unexpected tasks. So, if you've been a project manager, problem solver, or even impromptu IT support, don't be shy about it. Let the hiring manager know you're capable of wearing many hats with aplomb.

Highlighting Soft Skills

Don't underestimate the power of soft skills like remaining calm under pressure and quickly finding solutions. Emphasizing these skills shows your resilience and problem-solving abilities, which are essential for any role, but especially for an Executive Assistant who often has to deal with last-minute changes and high-stakes situations.

Showcase Results of Your Work

Sharing concrete examples of your achievements, like how you revolutionized an executive support system, provides tangible proof of your skills. This also puts your skills into context, showing recruiters how you can apply your abilities in real-world scenarios.

Highlight Leadership Skills

By mentioning that you spearheaded the integration of a new system, you're showing your ability to lead and make impactful changes. This tells me you're not just a follower, but someone who can take initiative and lead projects.

Express Enthusiasm for Company Mission

Linking your excitement for the job to the company's mission shows that you're not only interested in the role, but also the larger impact the company is making. This aligns your personal motivations with the company's objectives and hints at your long-term commitment.

Connect Your Skills to Company Needs

When you explicitly connect your skills to the company's needs, you make it clear that you're not just applying because you want the job, but because you know you can deliver. This convinces me that you've thought about how you can contribute to the company.

A Warm Closing

A friendly sign-off like "Warm regards" leaves a positive impression, and it's a small but important detail that adds a personal touch and shows your professionalism.

Connect with the company's culture

When you express a personal connection to the company's values, it shows you've done your homework and are likely a good fit for their team.

Show proactive skills as an executive assistant

Highlighting your forward-thinking actions demonstrates your ability to anticipate and meet the needs of executives, a critical skill in this role.

Display resilience under stress

Emphasizing your calmness and adaptability in high-pressure situations reassures employers of your capability to handle the unpredictable nature of the job.

Highlight your impact potential

Confidence in your ability to contribute significantly signals to employers that you're ready to take on challenges and add value.

End with a strong call to action

Expressing eagerness to discuss your fit for the role encourages employers to take the next step and invite you for an interview.

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Mentioning specific admiration for the company's commitment shows you're looking for a place where you can thrive and grow, not just work.

Showcase your executive support skills

Detailing your experience in managing schedules and administrative tasks directly relates to the core responsibilities of an executive assistant, making your expertise clear.

Emphasize your proactive nature

Stating your confidence in your abilities to contribute significantly demonstrates a proactive and positive approach to potential challenges.

Highlight your adaptability in high-stakes environments

Stressing your experience with confidential information and problem-solving skills suggests you're well-equipped for the dynamic and sometimes unpredictable nature of executive support.

Invite further discussion

Closing with an invitation to discuss your alignment with the company's needs reinforces your interest and proactive attitude toward securing the role.

Show enthusiasm for the executive assistant role and the company

Talking about your excitement for the job and respect for the company shows that you're not just looking for any job. You want this one specifically, which means you're more likely to be passionate and dedicated.

Highlight your problem-solving skills as an executive assistant

Your cover letter becomes stronger when you share examples of how you've solved problems before. This shows you're not just good on paper but also in action, which is what companies need.

Emphasize the value of proactive thinking in professional environments

Sharing how your forward-thinking approach has benefited your current or past employers proves that you can handle the challenges of a demanding role while driving continuous improvement.

Demonstrate your ability to foster teamwork and collaboration

When you mention your skill in working with others and organizing team events, it tells me you're someone who doesn't just work well in a team but actively contributes to creating a positive team environment.

Express gratitude and eagerness to further discuss your fit for the role

This polite closing shows your good manners and reiterates your interest in the role, making me more inclined to want to speak with you further.

Senior Executive Assistant Cover Letter Example

Showcasing leadership.

For a Senior Executive Assistant role, you're expected to take on more responsibilities, often including managing other assistants. If you've successfully managed a team of executive assistants, it's a great idea to highlight this in your cover letter. It demonstrates your leadership skills and ability to improve efficiency, both of which are highly valued in a senior role.

The Power of Anticipation

Talking about your ability to anticipate needs and stay two steps ahead is a smart move. It shows your proactive nature and strategic thinking, which can set you apart from other candidates. In a high-level executive assistant role, being able to anticipate needs is crucial to ensure that everything runs smoothly.

Express admiration for the company's values

Showing genuine appreciation for a company's achievements and goals can make your application more memorable and personal.

Demonstrate attention to detail

Your ability to manage complex tasks efficiently is a key strength for a senior executive assistant, and mentioning specific examples makes your claim more credible.

Value of building relationships

Illustrating your skill in forming strong connections highlights your interpersonal abilities, critical for liaising between executives and other stakeholders.

Convey your enthusiasm for the role

Expressing excitement about contributing to the team reflects your motivation and dedication, traits highly valued in any senior role.

Asking for the opportunity to explore how you can support the company's success shows initiative and a proactive approach to your career.

Show your executive assistant experience

Highlighting your years of experience right away tells me you're not new to this job. This sets a strong foundation for the rest of your letter.

Detail your project management skills

Talking about organizing an executive retreat shows me you can handle big tasks without getting lost in the details.

When you mention what draws you to the company, it shows you've done your homework and you care about more than just a paycheck.

Emphasize your interpersonal skills

Skills in building good relationships are crucial for a senior executive assistant. This tells me you'll fit in with the team and handle clients well.

Express your eagerness to contribute

Ending with your desire to discuss your role in the company's success tells me you're proactive and not just waiting for an opportunity to come to you.

Connect your passion with the company's mission as a senior executive assistant

Linking your career passion to the company's goals shows you have a deep understanding of what the company does and that you're likely to be highly motivated and engaged in your work.

Showcase specific achievements relevant to the senior executive assistant role

By mentioning a specific success story, you make it clear what you're capable of achieving, which helps me picture what you could do in this role.

Highlight your attention to detail and anticipation skills

Detailing your ability to foresee and address challenges before they become issues proves you're not just reactive but also strategic, a critical trait for a senior executive assistant.

Emphasize your excitement to contribute to company goals

Expressing eagerness to support the executive team's success signals that you're not just after personal achievement but are genuinely interested in contributing to the company's overall goals.

Reaffirm your fit and desire to support the company's success

Closing by underscoring your belief in your fit for the role and eagerness to contribute demonstrates confidence and a strong alignment with the company's objectives, making you an attractive candidate.

Senior Administrative Coordinator Cover Letter Example

Demonstrate impact.

Specific examples of your impact, like leading a team to improved efficiency, demonstrate your capabilities. This shows recruiters that you're not just doing tasks - you're making a difference.

Exhibit Problem-Solving Abilities

By mentioning that you implemented a cost-saving system, you're proving that you can identify problems, find solutions, and drive beneficial change. This reassures me that you're a proactive problem-solver.

Align Your Experience with Job Requirements

Linking your past experience with the demands of the role shows that you understand the job and have thought about how your skills can be applied. This tells me that you're not applying blindly, but have considered how you can succeed in the role.

Express Alignment with Company Culture

Expressing your appreciation for the company's culture shows that you've researched the company and understand its values. This suggests to me that you're likely to fit well within the company's environment.

Choose a Polite Closing

Ending your letter with a polite "Best regards" signals professionalism and leaves a lasting impression. This simple act of courtesy can set you apart from other candidates.

Executive Administrative Assistant Cover Letter Example

Show your passion for the company's mission.

Explaining why you're drawn to the company highlights your interest in more than just the job. It shows you've done your research and are aligned with the company's values.

Highlight process improvements

Describing specific ways you've made tasks easier or more efficient illustrates your initiative and the tangible benefits you bring to a team.

Your ability to manage tasks efficiently is crucial. Praised organizational skills suggest you can handle the demands of supporting executive teams well.

Value teamwork in your executive assistant role

Emphasizing teamwork skills indicates that you understand the importance of collaboration in achieving company goals, making you a preferable candidate.

Express eagerness to contribute

A strong closing statement reiterates your interest and readiness to discuss how you can support the company's objectives, inviting a further conversation.

Administrative Assistant Cover Letter Example

Highlight your admiration for the company.

Mentioning your respect for the company's values upfront shows me you're likely to be a committed and enthusiastic team member.

Showcase your organizational impact

Quantifying your achievements, like saving the company money, makes your contributions tangible and memorable.

Value professional growth opportunities

Expressing excitement about learning and growth tells me you're looking to build a career, not just fill a position.

Discuss your teamwork and communication strengths

Being a strong communicator and good at building relationships is key for an administrative assistant. It assures me you can navigate office dynamics effectively.

Close with a forward-looking statement

Your closing line should make it clear you're eager for a dialogue about how you can make a difference. This tells me you're ready to take on challenges.

Show excitement for the administrative assistant role

When you express genuine enthusiasm for the company and explain why you admire it, you make a strong first impression. It shows you have done your research and are genuinely interested in being part of the team.

Quantify your administrative achievements

Giving specific numbers to highlight your past successes, like reducing response times or improving satisfaction scores, clearly shows the positive impact you can bring to the role. It helps me see your potential value to our team.

Highlight soft skills in your administrative assistant application

Mentioning your ability to remain composed and build strong relationships emphasizes important soft skills that are crucial for an administrative assistant. It indicates you can handle the pressures of the job while maintaining a positive workplace environment.

Connect your skills to the company’s goals

By aligning your abilities and enthusiasm with our mission, you demonstrate a deep understanding of our needs. This suggests you will be a committed and proactive member of our team, dedicated to enhancing our customer experience.

End with a strong, polite closing

Thanking the hiring manager for considering your application and expressing eagerness to further discuss your fit for the role wraps up your letter on a polite and positive note, leaving a lasting good impression.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Experienced Executive Assistant Roles

• C-Level Executive Assistant Cover Letter Guide
• Entry-Level Executive Assistant Cover Letter Guide
• Executive Administrative Assistant Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Executive Assistant to CEO Cover Letter Guide
• Experienced Executive Assistant Cover Letter Guide
• Senior Executive Assistant Cover Letter Guide

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• Administrative Assistant Cover Letter Guide
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• Virtual Assistant Cover Letter Guide
• Warehouse Manager Cover Letter Guide

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Executive Assistant Cover Letter Sample

January 31, 2018 | By Lauren McAdams

Demonstrate your organizational capacity and writing skills with help from our executive assistant cover letter example and writing tips.

Finished writing your cover letter? Check out resume examples to complete your application.

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Executive Assistant Cover Letter (Text Format)

Today’s Date

Hiring Manager’s Name

123 Your Address, City, State, Zip Code (xxx) xxx-xxxx [email protected]

Dear [Hiring Manager’s Name]:

My name is [Your Name] and I’m glad for the opportunity to apply for the executive assistant job at [Company Name]. Not only have I accumulated over four years of experience in administrative support, but I am also a huge fan of the artists under your management. When I saw that [Company Name] was searching for an executive assistant, I jumped to apply because of the invaluable opportunity to work in an innovative environment, where I am sure to develop as a professional.

At Waxpax Inc, I handled tasks as diverse as managing partner agendas to coordinating communication between the executive, partners, and employees. While at the company, I became the trusted right-hand woman to the executive and protected company interests by upholding confidentiality standards and making tough decisions when the executive was indisposed. The tasks assigned to me required quick reaction and turnaround time, innate problem solving skills, and strong organizational skills.

Furthermore, while at Green Leaf Financial, I was an indispensable member of the team. I planned the company’s travel calendar, cutting back travel expenses by 14%. I also managed the appointment calendar, wrote confidential correspondence, filed expense reports, and organized company parties to boost morale. All of these were important duties that display my money-savvy know-how, attention to detail, and people skills.

After working in more traditional industries, I am stoked for the opportunity to cut my teeth in the new media field. I am sure that under my care, I would make operations run more smoothly, while assisting the executive in ways that allow him to focus more on artistic direction, rather than mundane administrative responsibilities. If you would like to discuss the possibility of me joining [Company Name], please do not hesitate to contact me at (xxx) xxx-xxxx or by email at [email protected]. Thank you for your consideration, and I look forward to meeting you soon.

Best Regards,

Three Executive Assistant Cover Letter Writing Tips

Before you submit your application to become the executive’s most trusted confidante, take a look at these pointers on how to impress him or her right off the bat.

1. Show how you’re genuinely interested in joining

When seeking an executive assistant role, you should demonstrate that you have a sincere desire to work for the company. Do you admire what the company does? Do you like the company culture? Does the company’s goals match your own?

Finding a connection with the company is crucial because as executive assistant, you will be entrusted with tasks that are pivotal to the operations of the company, such as making major decisions on behalf of the executive.

Therefore, exhibiting some kind of personal attachment to the company and working that into your cover letter will increase your chances.

Observe how this applicant describes her interest in the company:

Not only is she already familiar with the company, but she also articulates that she is attracted to the company’s work culture.

Both these points signifies to the employer that you’re genuinely interested in joining his or her team and not just any company that will throw you a job .

2. Display how you’re a jack of all trades

An executive assistant has to be able to handle any of the tasks thrown at him or her. Depending on the delegating style of your executive, he or she may be asked to do everything from handling confidential communications to organizing company trips to managing people.

Some applicants may go with something like this:

While at my previous place of work, I was an indispensable member of the team. Not only did I plan the company’s travel calendar, but I also cut back travel expenses.

However, without numbers to back him or her up, it doesn’t make as strong of a case. Because the statement is so vague, the hiring manager won’t know how effective you really were at your previous job , even if you were indispensable.

On the other hand, see how our applicant uses quantifiable examples in her cover letter to prove without a doubt how she’s suited for the job:

Furthermore, while at Green Leaf Financial, I was an indispensable member of the team. I planned the company’s travel calendar, cutting back travel expenses by 14%.

By directly stating that travel expenses were cut back by 14%, the hiring manager knows immediately the magnitude of your efforts, making it ironclad proof that you are qualified to take on the job.

3. Watch out for spelling and grammar mistakes

One of the easiest ways to put yourself out of the running is to make silly spelling and grammar mistakes in your executive assistant cover letter.

Because attention to detail is such an important aspect to the duties of an executive assistant, a spelling or grammar snafu in your cover letter can be taken as an indication that it’s a skill you lack.

The cover letter is your chance to make a great first impression, so don’t trip yourself up on your first step! Before you submit your application materials, triple check everything and ask a third party to proofread your work.

After perusing our tips and sample cover letter for an executive assistant job, you should be on your way to showcasing yourself as the perfect right hand man or woman for your boss.

However, if you’re having doubts about the efficacy of your cover letter, use our builder to create a cover letter that’s sure to impress.

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Written Samples

15 sample cover letters for veterinary assistant.

Are you passionate about animal care and eager to launch your career as a veterinary assistant?

Writing a compelling cover letter is essential to catching the attention of potential employers and showcasing your unique qualifications.

Sample Cover Letters for Veterinary Assistant

This article presents 15 expertly crafted cover letter samples specifically tailored for aspiring veterinary assistants.

Whether you’re a recent graduate or an experienced professional seeking a new opportunity, these examples will provide inspiration and guidance to help you create a standout cover letter that sets you apart from the competition.

Let’s explore these winning cover letter templates and discover how to effectively communicate your skills, experience, and enthusiasm for the veterinary assistant role.

Cover Letter Sample 1

Subject: Passionate Veterinary Assistant Eager to Join Your Team

Dear Hiring Manager,

With great enthusiasm, I am applying for the position of Veterinary Assistant at [Clinic Name]. As a dedicated animal lover with a strong background in animal care, I am confident in my ability to contribute to your team and provide exceptional support to pets and their owners.

During my previous experience as a volunteer at [Animal Shelter], I gained valuable hands-on experience in animal handling, basic medical care, and customer service. I assisted in administering medications, preparing examination rooms, and maintaining a clean and organized environment. My compassionate nature and ability to work well under pressure have been consistently praised by my supervisors.

Furthermore, I recently completed a Veterinary Assistant certification program, where I acquired a solid foundation in veterinary medical terminology, animal anatomy, and clinical procedures. This training, combined with my practical experience, has equipped me with the necessary skills to excel in this role.

I am particularly drawn to [Clinic Name]’s reputation for providing high-quality care and fostering a positive work environment. I admire your commitment to continuous learning and professional development, and I am excited about the opportunity to grow and learn alongside your talented team.

Thank you for considering my application. I would welcome the chance to discuss further how my passion for animal care and dedication to excellence can contribute to the success of your clinic. I look forward to the opportunity to interview and learn more about this position.

[Your Name]

Cover Letter Sample 2

Subject: Dedicated Veterinary Assistant Ready to Make a Positive Impact

Dear [Hiring Manager],

I am writing to express my strong interest in the Veterinary Assistant position at [Clinic Name]. With a lifelong love for animals and a deep commitment to their well-being, I am excited about the prospect of contributing to your esteemed veterinary practice.

As a recent graduate of the [Veterinary Assistant Program], I have gained a comprehensive understanding of animal care, clinical procedures, and client communication. Throughout my training, I consistently demonstrated a strong work ethic, attention to detail, and a genuine compassion for animals. I am well-versed in assisting with examinations, preparing surgical equipment, and providing post-operative care.

In addition to my formal education, I have actively sought opportunities to expand my knowledge and experience. I have volunteered at local animal shelters, where I assisted with animal intake, basic grooming, and socialization. These experiences have not only enhanced my technical skills but have also strengthened my ability to work collaboratively in a fast-paced environment.

I am particularly drawn to [Clinic Name]’s reputation for delivering exceptional patient care and fostering a supportive team atmosphere. I am eager to contribute my skills, learn from your experienced staff, and make a positive impact on the lives of the animals in your care.

Thank you for considering my application. I would welcome the opportunity to further discuss how my passion, education, and dedication align with the goals of your clinic. I look forward to the possibility of joining your team and making a meaningful contribution to the well-being of animals.

Cover Letter Sample 3

Subject: Compassionate Veterinary Assistant Seeking Opportunity to Serve

I am excited to submit my application for the position of Veterinary Assistant at [Clinic Name]. With a deep-rooted passion for animal welfare and a strong desire to contribute to the field of veterinary medicine, I am confident in my ability to make a valuable impact on your team.

Throughout my academic journey, I have consistently demonstrated a strong aptitude for science and a genuine interest in animal health. I recently completed my Associate’s degree in Veterinary Technology, where I gained a solid foundation in animal anatomy, pharmacology, and clinical procedures. During my coursework, I actively participated in hands-on laboratory sessions, honing my skills in animal restraint, sample collection, and basic nursing care.

Beyond my formal education, I have actively sought opportunities to gain practical experience in the field. I have volunteered at [Animal Hospital] for the past year, assisting veterinarians and technicians with a wide range of tasks, including patient intake, surgical preparation, and post-operative monitoring. This experience has not only strengthened my technical abilities but has also developed my communication and teamwork skills.

I am particularly drawn to [Clinic Name]’s commitment to providing compassionate care and advancing veterinary medicine through continuous learning and innovation. I am excited about the prospect of working alongside a dedicated team of professionals who share my passion for animal well-being and delivering exceptional service to clients.

Thank you for considering my application. I would welcome the opportunity to further discuss how my skills, education, and unwavering dedication to animal care align with the needs of your clinic. I am eager to contribute my enthusiasm and knowledge to support your mission of providing top-quality veterinary care.

Cover Letter Sample 4

Subject: Enthusiastic Veterinary Assistant Ready to Contribute

I am writing to express my strong interest in the Veterinary Assistant position at [Clinic Name]. With a solid educational background in veterinary science and a genuine passion for animal care, I am confident in my ability to make a positive contribution to your esteemed veterinary practice.

As a recent graduate of the [Veterinary Assistant Program] at [Institution], I have acquired a comprehensive understanding of animal anatomy, physiology, and medical terminology. Throughout my training, I consistently demonstrated a keen eye for detail, excellent communication skills, and a strong commitment to providing exceptional care to animals. I am well-versed in assisting with routine examinations, administering medications, and maintaining accurate medical records.

In addition to my formal education, I have actively sought opportunities to gain hands-on experience in the field. I completed a six-month internship at [Veterinary Hospital], where I worked closely with veterinarians and technicians to provide quality care to a diverse range of animals. During this internship, I honed my skills in animal restraint, sample collection, and client education, while also developing a deep appreciation for the importance of teamwork and effective communication in a veterinary setting.

I am particularly drawn to [Clinic Name]’s reputation for delivering compassionate care and fostering a supportive learning environment for staff. I am excited about the prospect of working alongside a dedicated team of professionals who share my commitment to animal welfare and continuous professional development.

Thank you for considering my application. I would welcome the opportunity to further discuss how my skills, education, and passion for veterinary medicine align with the goals and values of your clinic. I am eager to contribute my enthusiasm, knowledge, and dedication to support your mission of providing exceptional veterinary care to the community.

Cover Letter Sample 5

Subject: Dedicated Veterinary Assistant Eager to Join Your Team

I am excited to submit my application for the position of Veterinary Assistant at [Clinic Name]. With a strong background in animal care and a genuine passion for supporting the well-being of pets and their families, I am confident in my ability to make a valuable contribution to your esteemed veterinary practice.

As a certified Veterinary Assistant with three years of experience, I have developed a solid foundation in providing comprehensive care to a wide range of animals. In my current role at [Animal Hospital], I have consistently demonstrated expertise in assisting with medical examinations, preparing surgical equipment, administering medications, and educating clients on proper pet care. My strong interpersonal skills and ability to work effectively in a fast-paced environment have been commended by both colleagues and clients.

In addition to my professional experience, I actively pursue opportunities for continuous learning and skill development. I recently completed advanced training in dental procedures and have volunteered my time at local animal shelters, providing care to homeless pets and assisting with community outreach programs. These experiences have not only enhanced my technical abilities but have also reinforced my commitment to making a positive impact on the lives of animals and their owners.

I am particularly drawn to [Clinic Name]’s reputation for delivering exceptional patient care and fostering a collaborative, supportive work environment. I am excited about the opportunity to work alongside a dedicated team of professionals who share my passion for veterinary medicine and commitment to providing compassionate care to every patient.

Thank you for considering my application. I would welcome the chance to further discuss how my skills, experience, and unwavering dedication to animal welfare align with the needs and values of your clinic. I am eager to contribute my expertise and enthusiasm to support your mission of delivering top-quality veterinary care to the community.

Cover Letter Sample 6

Subject: Passionate Veterinary Assistant Seeking Opportunity to Serve

I am writing to express my strong interest in the Veterinary Assistant position at [Clinic Name]. With a deep-rooted love for animals and a genuine desire to contribute to their well-being, I am excited about the prospect of joining your esteemed veterinary practice.

As a highly motivated individual with a solid educational background in veterinary science, I have developed a comprehensive understanding of animal care and clinical procedures. Throughout my academic journey at [Institution], I consistently demonstrated a strong aptitude for learning and a keen eye for detail. I actively participated in hands-on laboratory sessions, gaining practical experience in animal handling, sample collection, and basic nursing care.

In addition to my formal education, I have actively sought opportunities to gain real-world experience in the field. I recently completed a rewarding internship at [Veterinary Hospital], where I worked closely with veterinarians and technicians to provide quality care to a diverse range of animals. During this internship, I honed my skills in assisting with medical examinations, preparing surgical equipment, and maintaining accurate medical records. I also had the opportunity to interact with clients, providing them with valuable information and support regarding their pets’ health and well-being.

I am particularly drawn to [Clinic Name]’s commitment to delivering compassionate care and promoting a positive work environment that encourages continuous learning and growth. I am excited about the prospect of working alongside a dedicated team of professionals who share my passion for animal welfare and dedication to providing exceptional service to clients.

Thank you for considering my application. I would welcome the opportunity to further discuss how my skills, education, and unwavering commitment to animal care align with the goals and values of your clinic. I am eager to contribute my enthusiasm, knowledge, and dedication to support your mission of providing top-quality veterinary care to the community.

[ Your Name]

Cover Letter Sample 7

Subject: Dedicated Veterinary Assistant Ready to Make a Difference

I am excited to submit my application for the position of Veterinary Assistant at [Clinic Name]. With a strong passion for animal welfare and a solid educational foundation in veterinary medicine, I am confident in my ability to make a valuable contribution to your esteemed veterinary practice.

As a recent graduate of the [Veterinary Assistant Program] at [Institution], I have acquired a comprehensive understanding of animal anatomy, physiology, and medical terminology. Throughout my training, I consistently demonstrated a keen interest in learning, excellent communication skills, and a strong dedication to providing exceptional care to animals. I am well-versed in assisting with routine examinations, administering medications, and maintaining accurate medical records.

In addition to my formal education, I have actively sought opportunities to gain practical experience in the field. I completed a rigorous internship at [Animal Hospital], where I worked closely with veterinarians and technicians to provide quality care to a wide range of animals. During this internship, I honed my skills in animal restraint, sample collection, and client education, while also developing a deep appreciation for the importance of teamwork and effective communication in a veterinary setting.

Cover Letter Sample 8

Subject: Compassionate Veterinary Assistant Ready to Serve

As a certified Veterinary Assistant with two years of hands-on experience, I have developed a solid foundation in providing comprehensive care to a diverse range of animals. In my current role at [Animal Hospital], I have consistently demonstrated expertise in assisting with medical examinations, preparing surgical equipment, administering medications, and educating clients on proper pet care. My strong interpersonal skills and ability to work effectively in a fast-paced environment have been praised by both colleagues and clients.

In addition to my professional experience, I actively seek opportunities for continuous learning and skill development. I recently completed advanced training in emergency and critical care, enhancing my ability to respond effectively in high-pressure situations. I have also volunteered my time at local animal shelters, providing care to homeless pets and assisting with community outreach programs. These experiences have not only strengthened my technical skills but have also reinforced my commitment to making a positive impact on the lives of animals and their owners.

Cover Letter Sample 9

Subject: Enthusiastic Veterinary Assistant Seeking Opportunity to Contribute

I am excited to submit my application for the position of Veterinary Assistant at [Clinic Name]. With a strong educational background in animal science and a genuine passion for animal care, I am confident in my ability to make a valuable contribution to your esteemed veterinary practice.

As a recent graduate of the [Animal Science Program] at [Institution], I have acquired a comprehensive understanding of animal anatomy, physiology, and behavior. Throughout my academic journey, I consistently demonstrated a keen interest in veterinary medicine, actively participating in relevant coursework and hands-on laboratory sessions. I have gained practical experience in animal handling, basic nursing care, and laboratory procedures, all of which have prepared me well for a career as a Veterinary Assistant.

In addition to my formal education, I have actively sought opportunities to gain real-world experience in the field. I completed a rewarding internship at [Veterinary Clinic], where I worked closely with veterinarians and technicians to provide quality care to a diverse range of animals. During this internship, I honed my skills in assisting with medical examinations, preparing medications, and maintaining accurate medical records. I also had the opportunity to interact with clients, providing them with valuable information and support regarding their pets’ health and well-being.

Cover Letter Sample 10

*I am writing to express my strong interest in the Veterinary Assistant position at [Clinic Name]. With a solid educational foundation in veterinary technology and a genuine passion for animal welfare, I am confident in my ability to make a valuable contribution to

your esteemed veterinary practice.*

As a recent graduate of the [Veterinary Technology Program] at [Institution], I have acquired a comprehensive understanding of animal anatomy, physiology, and medical terminology. Throughout my training, I consistently demonstrated a strong work ethic, attention to detail, and a deep commitment to providing exceptional care to animals. I am well-versed in assisting with routine examinations, preparing surgical equipment, administering medications, and maintaining accurate medical records.

In addition to my formal education, I have actively sought opportunities to gain hands-on experience in the field. I completed a rigorous internship at [Animal Hospital], where I worked closely with veterinarians and technicians to provide quality care to a wide range of animals. During this internship, I honed my skills in animal restraint, sample collection, and client education, while also developing a deep appreciation for the importance of teamwork and effective communication in a veterinary setting.

Cover Letter Sample 11

Subject: Compassionate Veterinary Assistant Eager to Serve

I am excited to submit my application for the position of Veterinary Assistant at [Clinic Name]. With a deep-rooted love for animals and a strong desire to contribute to their well-being, I am confident in my ability to make a positive impact on your esteemed veterinary practice.

As a certified Veterinary Assistant with over four years of experience, I have developed a comprehensive skill set in providing exceptional care to a diverse range of animals. In my current role at [Animal Hospital], I have consistently demonstrated expertise in assisting with medical examinations, preparing surgical equipment, administering medications, and educating clients on proper pet care. My strong interpersonal skills, attention to detail, and ability to work effectively in a fast-paced environment have been commended by both colleagues and clients.

In addition to my professional experience, I actively pursue opportunities for continuous learning and skill development. I recently completed advanced training in animal behavior and nutrition, enhancing my ability to provide holistic care to pets and support their overall well-being. I have also volunteered my time at local animal rescue organizations, assisting with rehabilitation efforts and community outreach programs. These experiences have not only strengthened my technical skills but have also reinforced my commitment to making a positive difference in the lives of animals and their owners.

Cover Letter Sample 12

Subject: Dedicated Veterinary Assistant Ready to Contribute

I am writing to express my strong interest in the Veterinary Assistant position at [Clinic Name]. With a solid educational background in animal science and a genuine passion for animal care, I am confident in my ability to make a valuable contribution to your esteemed veterinary practice.

As a graduate of the [Animal Science Program] at [Institution], I have acquired a comprehensive understanding of animal anatomy, physiology, and behavior. Throughout my academic journey, I consistently demonstrated a keen interest in veterinary medicine, actively participating in relevant coursework and hands-on laboratory sessions. I have gained practical experience in animal handling, basic nursing care, and laboratory procedures, all of which have prepared me well for a career as a Veterinary Assistant.

Cover Letter Sample 13

As a certified Veterinary Assistant with three years of hands-on experience, I have developed a comprehensive skill set in providing exceptional care to a diverse range of animals. In my current role at [Animal Hospital], I have consistently demonstrated expertise in assisting with medical examinations, preparing surgical equipment, administering medications, and educating clients on proper pet care. My strong interpersonal skills, attention to detail, and ability to work effectively in a fast-paced environment have been praised by both colleagues and clients.

In addition to my professional experience, I actively pursue opportunities for continuous learning and skill development. I recently completed advanced training in dental procedures and anesthesia monitoring, enhancing my ability to provide specialized care to patients. I have also volunteered my time at local animal shelters, assisting with spay and neuter clinics and community outreach programs. These experiences have not only strengthened my technical skills but have also reinforced my commitment to making a positive difference in the lives of animals and their owners.

Cover Letter Sample 14

I am writing to express my strong interest in the Veterinary Assistant position at [Clinic Name]. With a solid educational foundation in veterinary science and a genuine passion for animal welfare, I am confident in my ability to make a valuable contribution to your esteemed veterinary practice.

As a recent graduate of the [Veterinary Science Program] at [Institution], I have acquired a comprehensive understanding of animal anatomy, physiology, and medical terminology. Throughout my academic journey, I consistently demonstrated a keen interest in veterinary medicine, actively participating in relevant coursework and hands-on laboratory sessions. I have gained practical experience in animal handling, basic nursing care, and laboratory procedures, all of which have prepared me well for a career as a Veterinary Assistant.

In addition to my formal education, I have actively sought opportunities to gain real-world experience in the field. I completed a rigorous internship at [Veterinary Hospital], where I worked closely with veterinarians and technicians to provide quality care to a wide range of animals. During this internship, I honed my skills in assisting with medical examinations, preparing medications, and maintaining accurate medical records. I also had the opportunity to interact with clients, providing them with valuable information and support regarding their pets’ health and well-being.

Cover Letter Sample 15

Subject: Compassionate Veterinary Assistant Eager to Contribute

As a certified Veterinary Assistant with five years of hands-on experience, I have developed a comprehensive skill set in providing exceptional care to a diverse range of animals. In my current role at [Animal Hospital], I have consistently demonstrated expertise in assisting with medical examinations, preparing surgical equipment, administering medications, and educating clients on proper pet care. My strong interpersonal skills, attention to detail, and ability to work effectively in a fast-paced environment have been commended by both colleagues and clients.

In addition to my professional experience, I actively pursue opportunities for continuous learning and skill development. I recently completed advanced training in emergency and critical care, enhancing my ability to respond effectively in high-pressure situations. I have also volunteered my time at local animal rescue organizations, assisting with rehabilitation efforts and community outreach programs. These experiences have not only strengthened my technical skills but have also reinforced my commitment to making a positive difference in the lives of animals and their owners.

Writing a compelling cover letter is a crucial step in securing a position as a veterinary assistant.

By showcasing your passion for animal care, relevant education, practical experience, and alignment with the clinic’s values, you can effectively demonstrate your potential to be a valuable asset to the veterinary team.

The 15 sample cover letters provided in this article serve as a valuable resource, offering inspiration and guidance for aspiring veterinary assistants at various stages of their careers.

Remember, a well-written cover letter should be tailored to the specific clinic and position you are applying for.

Highlight your unique qualifications, experiences, and personal attributes that make you an ideal candidate for the role.

Emphasize your commitment to providing compassionate care, your strong work ethic, and your eagerness to contribute to the clinic’s success.

As you prepare your application, take the time to research the clinic thoroughly and demonstrate your knowledge of its mission and values in your cover letter.

Convey your enthusiasm for the opportunity to join their team and contribute to the well-being of animals in their care.

By following the guidance and examples provided in this article, you will be well-equipped to craft a compelling cover letter that sets you apart from other applicants and increases your chances of securing an interview.

Remember to proofread your letter carefully and ensure that it is free of errors and professionally presented.

Best of luck in your pursuit of a rewarding career as a veterinary assistant.

With dedication, passion, and a strong cover letter, you are well on your way to making a positive impact on the lives of animals and their owners.

• Cover Letter Examples

Executive Assistant Cover Letter: Examples & Guide

You’re a thick-skinned multitasker and the gatekeeper of an executive’s time. Use your executive assistant cover letter to prove it and shine compared to other candidates.

You see a job opening for an executive assistant—and it's perfect for you. You know you’ll thrive as the go-to person who works with upper and senior management.

You have the necessary skills to impress as a new hire. Your CV highlights your solutions-oriented approach and multi-tasking abilities.

It’s clear you’ll do more than be a front-desk greeter.

To set yourself apart from other candidates and land that interview, you need a jaw-dropping executive assistant cover letter.

If you’re trusted to be the right-hand person for a CEO, it needs to pitch-perfect and ooze professionalism to stand out from all other applicants.

Look no further—this executive assistant cover letter guide is what you need to make yours shine.

In this article, you’ll find:

• Two sample executive assistant cover letters: one for experienced executive assistants and one for entry-level candidates.
• Step-by-step tips on how to write a cover letter that will land you more interviews.
• A template you can copy, adjust, and have ready in 15 minutes.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 21 cover letter templates and download your cover letter now.

Create your cover letter now

What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Looking for other cover letter examples for office and administrative positions? See:

• Administrative Assistant Cover Letter
• Data Entry Clerk Cover Letter
• Human Resources Cover Letter
• Legal Assistant Cover Letter
• Office Assistant Cover Letter
• Office Manager Cover Letter
• Paralegal Cover Letter
• Receptionist Cover Letter
• No Experience Cover Letter

Haven't found what you're looking for? Check all our  Cover Letter Samples.

Don’t have a CV ready yet? Check out this  Executive Assistant CV Example  or one of these guides:

• Personal Assistant CV
• Administrative Assistant CV

Let’s look at two executive assistant cover letter samples to start. Pinpoint what makes these executive assistant cover letters so excellent. 

1. Executive Assistant Cover Letter Examples

The first cover letter is for Laura, a skilled executive assistant with several years of relevant professional experience.

She’s applying for an executive administrative assistant job where her tasks are to manage the schedules of top executives with a high degree of confidentiality and professionalism .

Her executive assistant cover letter highlights how she’s a great candidate to fulfil this role:

Example #1: Mid-Level Executive Assistant Candidate

Phone: 07961 971 622

Email: [email protected]

LinkedIn: linkedin.com/in/laura-hamm

London, 5th August 2019

Esther Bova

Head of Customer Experience

McKesson Corporation

51 Seaford Road

London, SW2 7JR

Dear Esther,

As someone who recognises McKesson Corporation as the premier healthcare services and information technology company in the UK, I was thrilled to see an opening for an Executive Assistant position with your company. With my 5+ years of experience as an executive assistant, I am confident in my ability to manage complex travel schedules while maintaining a high level of confidentiality for senior level executives for McKesson Corporation.

In the job listing, you state that you’re looking for an executive assistant to manage, adjust, and prioritise complex schedules for senior level executives across the company. In my current position with Children's HealthCare, I manage all aspects of scheduling for 5 top level executives and provide assistance to them regarding various administrative duties, including the creation and design of high-level PowerPoint presentations. I also analysed the company’s office supply expenditures and negotiated new terms to save a minimum of £10 per ream of copy paper. My changes helped bring administrative costs down 28% through a five-year period. I’m sure this experience will result in similar results for McKesson Corporation.

I am impressed with how McKesson partners with health care actors across the spectrum of care to build healthier organisations that deliver better care to patients in every setting. Being part of your team and continuing to help with this mission would be a dream opportunity for my career development.

Can we schedule a meeting or a call to discuss solutions for reducing administrative costs at McKesson while maintaining the schedules of your top executives?

07961 971 622

[email protected]

If you read Laura’s cover letter, wouldn’t you take her up on her offer to discuss these matters over an interview? I think so! But—maybe this example disheartens you. You don’t have much experience and your executive assistant cover letter won’t stand out.

Take a deep breath.

You might not be an experienced candidate for the role, but your executive assistant cover letter can still shine over other candidates. You need the hiring manager to think:

“It seems like she really wants to make an impact and grow with the company. We need people like this. Let’s give the interview a go!”

So, let’s see another great executive assistant cover letter that caters to those who don’t have much experience. Robert is a great example. He’s applying for an entry-level executive assistant job that requires strong organisational skills .

But Robert didn’t work with high level executives before.

Want to know why he’ll pass on to the next stage of the hiring process? It’s simple. He highlights how his skills translate to being a star employee in his executive assistant cover letter.

Example #2: Entry-Level Executive Assistant Candidate (No Experience)

Robert Adame

07882 425 372

[email protected]

linkedin.com/in/radame

Joel Ozment

Head of Human Resources

62 Portland Road

London, SW42 2GL

Dear Mr. Ozment, 

As a recent university graduate with strong analytical skills, attention to detail, and organisational skills, I would like to apply for the position of Executive Assistant at Korn Ferry. I have known of Korn Ferry’s outstanding reputation as the leading global organisational consulting firm and am committed to providing excellent high-level support to designated senior leaders.

In the job ad you posted on Indeed, you say you’re searching for candidates who demonstrate a track record of sound judgement and professionalism. During my studies, as a volunteer, I managed and coordinated the Moot Court at Westminster University and was responsible for planning the travel schedules, both domestic and international, for all participants. I served as the central point of contact for all administrative inquiries for over 200 participants. It was a quick-paced atmosphere where I needed to adjust to many different variables for planning and scheduling while ensuring a high level of confidentiality for all members regarding their bank details. This experience prepared me for working in a role requiring excellent communication and organisation skills, along with a high level of sound judgement and professionalism.

In addition, I helped prepare and submit bi-weekly accurate expense reports for leaders, showing utilisation time allocated to each engagement. I also created many PowerPoint presentations and other business documents in preparation for all events during this three month period. Although there were many unknowns to take into account when it came to scheduling, I succeeded and was given the role throughout my four years at Westminster University. I am positive this experience has prepared me to succeed in an executive assistant role at Korn Ferry. 

I would greatly appreciate the opportunity to further discuss your team’s objectives and demonstrate how my problem-solving, communication, and organisational skills can translate into excellence for your company.

Yours sincerely,

Now it’s a bit more clear. Two examples of pitch-perfect cover letters for executive assistant jobs.

Ready to make your own equally great cover letter? Follow this step-by-step walkthrough and you’ll be set.

Don’t have time to complete your cover letter? Need it done in five minutes? You’re covered. Just use our fill-in-the-blank template for each part of your executive assistant cover letter. All you need to do is enter your information.

2. How to Write a Cover Letter for Executive Assistant Jobs Step by Step (Template)

Here’s how to write a job-winning executive assistant cover letter:

1. Format Your Executive Assistant Cover Letter in a Business-Like Way

The first step in making a great executive assistant cover letter is to leave a lasting first impression. You need to show you're a professional, organised, detail-oriented, and have a sound knowledge of business etiquette.

Follow these the key rules for formatting your cover letter :

• Left-align all contents, don’t use justification.
• Make all 4 sides set to 1-inch margins.
• Pick an elegant, readable font —choose a classic. Arial, Georgia, Verdana, Tahoma, or Helvetica.
• Go with 1.15 line spacing.
• Use a single page. Never let your cover letter spill over to the next page.

Expert Hint: Did you know there are nearly 4 million administrative professionals in the US ? The competition is out there. Make sure your job applications are well-formatted to provide a perfect reader experience. It’s one way to outshine your competition and land your coveted executive assistant job

2. Make a Professional Executive Assistant Cover Letter Header with Contact Information

There’s one key takeaway you need for your executive assistant cover letter header. It should be identical to the one on your CV. 

Include the following for your header: your full name, job title, and contact details—in that order.

Put the city, date and the inside address of the hiring manager right below the header on your executive assistant cover letter. 

Don’t have great design or typography skills? No problem. Simply left-align all the contents.

Use this template:

Executive Assistant Cover Letter Header Template

[ Your Full Name]

[ Your Job Title ] (Optional)

[ Phone Number ]

[ Email Address ]

[ LinkedIn Profile ]

[ City and Date ]

[ Hiring Manager’s Full Name ]

[ Hiring Manager’s Position, e.g. Customer Service Team Leader ]

[ Company Name ]

[ Company Street Address ]

[ City and Postcode ]

Double your impact with a matching CV and cover letter combo. Use our cover letter builder and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There’s 18 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Introduce Yourself and Identify the Job to Which You’re Applying

Make sure the first paragraph of your executive assistant cover letter does one important thing:

Tells the hiring manager your cover letter is relevant for the position.

Start by addressing the hiring manager by name in your greeting. Search online to find out who the hiring manager is. Can’t find the right manager online? Don’t settle. Call the front desk and ask the receptionist. It’ll show great initiative on your part.

You want to specify which job you’re applying for at the start of your cover letter and detail your relevant skills to show they are transferable for this position.

Try out this template if you’re struggling with your introduction. Simply fill in the blanks with your information.

Executive Assistant Cover Letter Sample: Introduction

Dear  [Hiring Manager’s Name] :

When I found the job listing for the position of Executive Assistant with  [Target Company Name] , I was thrilled. As an administrative assistant with  [number of years]  years of professional experience, highly skilled in  [data analysis/critical thinking/problem solving/Jira Service Desk/MS Excel/other relevant skills you have]  I’m sure I can help your team with the upcoming challenges.

Expert Hint: Want to validate your business-like etiquette and show you are a better hire for senior-level executives? Get certified! The most prestigious industry certifications are offered by the International Association of Administrative Professionals . It’ll give you more credibility for a position where high levels of confidentiality and professionalism are required.

4. Highlight Your Relevant Strengths

You need to meet a set of requirements for the executive assistant job you’re targeting. The second paragraph of your executive assistant cover letter should do precisely this.

Detail why you will succeed in your new position. Look at the job description and select a few key requirements listed. Got them? Now, link these skills to your past duties and achievements with specific examples to show how you’ll easily solve all challenges you’ll face.

See this fill-in-the-blank example.

Cover Letter for an Executive Assistant: Middle Paragraph

In the job listing, you state that you need an Executive Assistant experienced in  [refer to the requirements of the job] . In my most recent position with  [Name of Your Current or Most Recent Company]  I have succeeded in  [responsibilities, duties, or projects you’ve successfully completed, supported by metrics, if possible] . I strongly believe my expertise will translate into similar results for  [Target Company Name] .

Expert Hint: Did you know administrative professionals are responsible for important purchases averaging £20,000 per year for each company? If your decisions helped save costs in your previous administrative job, then make sure to highlight this in your executive assistant cover letter!

5. Explain Why You Want In

Now is the time to tell the employer why you want this job. Drop a few compliments in the process. They should be the main highlight to the third paragraph of your executive assistant cover letter.

Of course, you need to be a strong candidate who can fulfil all the executive assistant duties. But they also want to work with an employee who loves the company. They don’t want to take a risk onboarding someone who may leave in the first few months.

Explain why you’re choosing this company over others. Tell them why you want this job more than any other job out there.

Not sure how to write this? Use this template:

Executive Assistant Cover Letter Example: Your Motivation

I love the fact that, at  [Target Company Name] , you focus all your customer service activities on  [something you genuinely admire about the company] . Your values and mission perfectly reflect my professional beliefs. Joining your team would be a dream opportunity for me to grow and develop my key skills while providing customer service excellence for  [Target Company Name] .

6. Finish with a Clear Call to Action and a Proper Sign-Off

The last paragraph to end your cover letter should be a proposal to meet in person or on the phone. Let them know you want to meet and discuss your specific thoughts on how you’ll make the team better. Affirm your offer.

Use this sample executive assistant cover letter closing as a reference:

Sample Cover Letter for an Executive Assistant: Call to Action & Formal Closing

Can we schedule a call or a meeting to discuss how my skills can help  [Target Company Name]  achieve all your KPIs in the upcoming months?

[Digital Copy of Your Handwritten Signature]

[Your Full Name]

[Phone Number]

[Email Address]

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Do the following when writing a cover letter for executive administrative assistant jobs:

• Address your cover letter to the hiring manager directly.
• Introduce yourself, list which position you’re applying to, and describe your key strengths in the introduction.
• Match the requirements of the job with your relevant achievements and show them how you’ll help meet the company’s upcoming challenges.
• Highlight your motivations for joining the company.
• Request a meeting or call at the end of your cover letter.

Got any questions? Need further help with writing your covering letter ? Let me know in the comments, I’ll be more than happy to help!

About ResumeLab’s Editorial Approach

At ResumeLab, excellence lies at the heart of our values, underpinning our promise to provide outstanding career resources. Our team of career experts meticulously assesses each article in line with our editorial guidelines , guaranteeing our content's high quality and dependability. We consistently engage in original research, illuminating the nuances of the job market and earning acclaim from various influential news outlets. Our commitment to delivering professional career advice draws millions of readers to our blog annually.

Roger is a career expert at ResumeLab. His goal is to promote the best job search strategies across online communities and publications. As a career advice writer, his goal is to help job candidates maximize their chances of landing the best jobs through expert knowledge driven by data. He also specializes in the psychological aspects of the workplace.

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