template for rental application cover letter

Rental Cover Letter: Sample Letter to Rent a House

rental cover letter to rent a house wanbridge.com

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

Credit history
Employment/employment history
Rental history
Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

(Highlight of employment history)
(Highlight of rental history)
(Something about your hobbies or interests)
(Note about how you’ll be a good neighbor/tenant)
(Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

Image Credit: sommart sombutwanitkul / Shutterstock

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Creative Letter
Cover Letter
Cover letter for rental application template

When applying for a rental property, a well-written cover letter can make a significant difference in your chances of being selected as a tenant. A cover letter allows you to introduce yourself to the landlord or property manager and highlight why you would be an ideal tenant. In this article, we will provide you with a template and examples of cover letters for rental applications to help you craft your own compelling letter.

Letter Example 1:

Letter example 2:, suggestions for writing a cover letter for rental application, conclusions, q1: how long should a cover letter for a rental application be, q2: should i address the cover letter to a specific person, q3: what should i include in the cover letter, q4: how important is it to proofread the cover letter, examples of cover letters for rental applications.

Dear [Landlord/Property Manager's Name],

I am writing to express my interest in renting the [property name/address]. I recently visited the property and was impressed with its location, amenities, and overall condition. I believe it would be an ideal fit for my needs.

I am a responsible and reliable tenant with a steady income as [mention your occupation]. I have a good rental history and can provide references upon request. I understand the importance of maintaining a clean and well-maintained property and assure you that I will take care of your property as if it were my own.

Thank you for considering my application. I look forward to the opportunity to discuss it further and provide any additional information you may require.

[Your Name]

I am excited to apply for the rental property at [property name/address]. Upon visiting the property, I was immediately drawn to its charming features and well-maintained exterior. I believe it would be an excellent place to call home.

I have been a responsible tenant for the past [number of years], always paying my rent on time and taking care of the properties I have lived in. I am a quiet and respectful individual who values a peaceful living environment.

I am employed as a [mention your occupation] and can provide proof of a stable income. Additionally, I am happy to provide references from my previous landlords to attest to my reliability and good character.

Thank you for considering my application. I am available for a viewing or further discussion at your convenience.

Best regards,

Keep the letter concise and to the point, ideally one page in length.
Address the letter to the specific landlord or property manager by name.
Highlight your positive attributes, such as being a responsible tenant or having a stable income.
Mention any specific reasons why you are interested in the property.
Offer to provide additional information or references if necessary.
Proofread the letter for any grammatical or spelling errors.

A well-written cover letter for a rental application can greatly increase your chances of securing your desired rental property. Use the provided examples and suggestions to create a compelling letter that showcases your suitability as a tenant.

A1: Ideally, a cover letter for a rental application should be kept to one page in length.

A2: Yes, it is best to address the cover letter to the specific landlord or property manager by name if possible.

A3: In the cover letter, you should introduce yourself, express your interest in the property, highlight your positive attributes as a tenant, and offer to provide additional information or references if necessary.

A4: Proofreading is crucial as it ensures that the cover letter is free from grammatical or spelling errors, which can negatively impact your application.

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Rental application cover letter Tips to standout

Property manager discussing a document with a potential tenant for a residential property

12 Jun 2023
By James Price

Rental application, Cover letter, tips

A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.

A cover letter can greatly impact the decision on whether you are given the tenancy. In this article, we will provide you with valuable tips on how to write an outstanding rental cover letter that will help you stay a step ahead of the crowd.

What is a cover letter for a rental property?

A cover letter for a property available to rent, also known as a renter cover letter, is a document that accompanies your application for the property, explaining why you would make a great tenant.

This letter serves as an introduction to the lessor and gives you the chance to showcase your personality, work history, and lifestyle. A well-written renter cover letter can help you get a step ahead of the competition and increase your chances of being approved for the property you desire.

Why do I need a renter cover letter?

A renter cover letter is an excellent way to make a positive first impression and demonstrate your professionalism to the lessor. It's the perfect way to introduce yourself and your suitability for the rental.

Advantages of a cover letter

By including a cover letter, you are showing that you are taking your application for the rental home or apartment seriously and are willing to go the extra mile to secure your desired property. This can set you apart from other renters and increase your chances of being approved. There can be a lot of prospective tenants, especially in a competitive market, making it crucial to stay a step ahead in any way you can.

Who reads a rental cover letter?

Home rental applications are typically read by a property manager or lessor who is responsible for screening potential tenants and making decisions on who to rent to. This person will evaluate your renter cover letter and ultimately decide if you are fit for the property.

Is there a criteria lessors look for?

Yes, there are certain criteria that property managers and landlords look for when evaluating applications from potential renters. Some of these include:

· Stable employment status and history

· No history of eviction

· No criminal record

· Ability to pay rent on time each month

· Positive rental references

By including this information in your application, you can demonstrate to the lessor that you meet their criteria and would make a responsible and reliable tenant.

Things to include in your rental cover letter

1. Introduction: Start your cover letter by introducing yourself and your reason for applying for the rental property.

2. Lifestyle: Provide a brief description of your lifestyle and why you are looking to move. If you are planning on sharing the house with family or housemates, introduce them as well.

3. Employment History: Summarise your past occupations, including your current job and how long you have been in your current position. This will demonstrate your stability and ability to pay rent on time.

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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template for rental application cover letter

Property Management , Real Estate

How to write a rental application cover letter – sample template included, why a cover letter.

Whether you’re eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.

Let’s dive into how you can craft a cover letter that not only showcases your best self but also puts you at the top of the landlord’s list.

Think of your rental application cover letter as your personal pitch. In markets where the demand for homes far outstrips supply, this letter is your chance to show why you’re not just another applicant, but the perfect tenant. It’s all about making a memorable first impression that convinces the landlord you’re the right fit for their property.

What to Include in Your Cover Letter

Your cover letter should be a blend of personal insights and key information. Here’s what to highlight:

Personal Introduction : Start with a brief introduction of who you are and why you’re moving. This helps the landlord get to know you right off the bat.
Employment and Financial Stability : Mention your job and hint at your financial capability to pay rent on time. Landlords love stability!
Lifestyle and Habits : Share a glimpse of your lifestyle and hobbies. If you’re a quiet bookworm or a weekend gardener, let them know. It paints a picture of you as a tenant.
Why This Property? : Dive into the reasons you’ve fallen for the property. Is it the leafy neighbourhood, the pet-friendly policy, or proximity to work? This shows you’re genuinely interested.
Your Qualities as a Tenant : Highlight your qualities, like being clean, quiet, and respectful. If you’ve got a green thumb or are handy around the house, mention that too.

The Power of Personalisation

Don’t just copy and paste a generic template. Tailor your cover letter to each property you apply for. Landlords can spot a generic letter a mile away, and personalisation will show you’ve put thought and effort into your application.

Stand Out with Specifics

Tell a Story : Share a brief, engaging story about why the property caught your eye or how it fits into your future plans.
Add a Personal Touch : If allowed, including a photo or a small personal detail can help the landlord remember you among a sea of applicants.
Be Professional but Friendly : Strike a balance between professionalism and showing your personality. You want to come across as reliable yet relatable.

Rental Application Cover Letter Template

Dear [Landlord/Property Manager’s Name],

I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my new home.

The property stands out to me because of [mention one or two specific features or location attributes]. My lifestyle is [brief description, e.g., “quiet and active, with interests in cooking and outdoor activities”], aligning perfectly with what this home offers.

I have a consistent record of timely rent payments and maintaining properties in excellent condition, as my references will attest. I am looking for a long-term lease and see [Property Address] as the ideal fit.

Thank you for considering my application. I am eager to discuss how I can be a great tenant for your property. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

Final Touches

Proofread : Double-check for typos or grammatical errors. A well-written letter reflects your attention to detail.
Follow Up : Don’t be shy to follow up after submitting your application. A polite email or call can reinforce your interest.

Crafting a compelling rental application cover letter is your chance to shine in the competitive rental market. By blending personal insights with key information and adding a dash of charm, you’ll increase your chances of making a lasting impression.

Remember, this is more than just a formality; it’s an opportunity to stand out and secure your future home.

Rod Callaghan

I have 30+ years of industry experience working in real estate sales and auctioneering. I’ve been training and assessing real estate, business and construction courses for 12+ years now. My goal is to find out how I can help you advance your career or business!

How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must.

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter.

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

Rental Prices Are Soaring – Here’s What You Need to Know
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What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

A brief introduction of the prospective tenant.
Insights into their interests and pastimes including hobbies, club affiliations
An overview of their professional history and additional personal details.
It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
Housemates and their ages, an important input if you have children
Pets (if any) and their description

Rental cover letter examples

Example #1: budget-conscious apartment in inner-city melbourne:.

Dear [Landlord name],

My name is [Your name] and I am writing to express my strong interest in renting the [Apartment number] apartment at [Building name and address]. I was immediately drawn to its [Mention specific features that appeal to you, e.g., modern kitchen, balcony with city views, etc.].

I am a [Your profession] with [Number] years of experience and currently work for [Your company name]. My annual income is [Your annual income]. I am a responsible and respectful individual with a clean rental history. I have lived in my current apartment for [Number] years and my previous landlord can be reached at [Previous landlord’s contact information] for a reference.

I am looking for a quiet and well-maintained apartment in a vibrant location like [Neighborhood name]. I am a tidy and considerate tenant who maintains a clean and respectful living environment. I am a non-smoker and have no pets.

I am available for a viewing at your earliest convenience and am flexible with the move-in date. Thank you for your time and consideration.

[Your name]

Example #2: Family home in a suburban area:

My name is [Your name] and I am writing on behalf of myself and my family to express our interest in renting the house at [Address]. We are a family of [Number] people, including [Number] adults and [Number] children aged [Ages of children].

We are currently living in [Current address] and have been there for [Number] years. We are seeking a larger home in a safe and family-friendly neighborhood like [Neighborhood name]. We were particularly impressed with the [Mention specific features that appeal to you, e.g., spacious backyard, proximity to schools and parks, etc.] of your property.

I am a [Your profession] and my partner is a [Partner’s profession]. We have a combined annual income of [Combined annual income]. We are responsible tenants with a clean rental history and excellent references. Our previous landlord can be reached at [Previous landlord’s contact information].

We are quiet and respectful neighbors who will take good care of the property. We are also mindful of noise levels and would adhere to any community regulations.

We are available for a viewing at your earliest convenience and are flexible with the move-in date. Thank you for your time and consideration.

Remember to personalize these examples further by:

Adding specific details about your lifestyle and interests.
Highlighting your strengths as a tenant, such as reliability, cleanliness, and respectfulness.
Proofreading carefully before submitting your application.

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question.

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application.

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is.

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required.

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income.

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

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Rental Application Cover Letter

Download this Rental Application Cover Letter Design in Word, Google Docs Format. Easily Editable, Printable, Downloadable.

Discover the ideal tenant effortlessly with our "Free Rental Application Cover Letter" template. Crafted for convenience, this letter accompanies rental applications seamlessly. Available for download in MS Word and Google Docs formats, it offers a professional format to make your rental process smooth and efficient.

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How to write a great cover letter for a rental application

Renting a great apartment in Australia can be challenging. And this makes the competition for available spaces a lot tighter. An essential part of the application process undertaken by prospective tenants is writing a great cover letter.

A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord. The cover letter summarises all of the crucial facts and details in the application, demonstrating why someone would be a good tenant.

When writing a cover letter, there are several factors, but the best one might be sufficiently answering the all-important question house owners ask, ""Why is this property right for you?"". Essentially, they want to see good reasons why the tenant thinks the property is a right fit for them. After all, it's a lot more than a casual decision.

What should a cover letter include?

There are a variety of metrics or boxes required to tick when writing a winning cover letter.

A cover letter should be addressed to the person in charge of the tenancy and include the following information:

Data about the applicant

Some information about their hobbies and lifestyle

Working background and other personal information

Tenants should also describe why they're moving and think they'd enjoy the property. Make sure to include the property's exact address.

You also need to show you understand your obligations as a tenant and why you believe you would make an excellent fit for the landlord's home - adding photographs can build a personal connection between the property manager and the intending tenant. Putting a face to the profile helps make the information real.

Michelle Wilde, the principal of Stella Property in Queensland, an experienced professional in the business, states that applicants must demonstrate that the prospective tenant can pay on time, be responsible, and care for the property. ""If a renter has had a problem or disagreement with a former property manager, it is the biggest red flag"".

Why is this property right for you?

On many application forms, tenants are asked to respond to a basic question: ""Why is this property appropriate for you?""

The key is to get personal about your answer. An answer genuinely enveloping how you feel about the property would resonate better with the property manager than an answer that sounds robotic and cliche. Also, remember not to get carried away; the letter should remain as formal as possible.

Furthermore, this question is a method for candidates to talk frankly and honestly about why they desire the property. It is a one-shot chance to pitch to the property manager, so it's important to convey your feelings as accurately and convincingly as possible.

Trish Mewett, a Jim's Real Estate franchisee, advised potential renters to talk passionately about how the home fits into their lives. ""Speak from the heart, but don't go overboard to the point where it seems implausible, since this may put managing agents off your application.""

Example of a cover letter for a rental

Here's an example of a good cover letter.

—------------------------------------------------------------------------------------------------------

(Applicant current address)

(City, postcode)

(Phone number)

(Agent name)

(Agent address)

Subject; Application cover letter for (address of property)

Dear (name of property manager or landlord)

My name is (applicant name), and I would like to formally apply for the rental property at (address) as advertised at (URL).

I previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Before that, from (start date) to (end date), I lived at (address). Both properties were rented, and I have included my previous landlords as references in my attached application.

I work (full-time/part-time) and earn (amount) weekly, so I am more than able to cover the (amount) weekly rent. I have been employed for (time period) and consider my employment status as secure, and myself to be financially buoyant.

I crave the opportunity to bring more ease into my life, so I'm particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to my workplace.

I am quiet, reserved and respectful of others' privacy and have always had good relationships with my previous landlords, who are very happy and readily available to speak to that.

My reserved demeanour doesn't stand in my way of being a great neighbour, and although I enjoy socialising every now and then, I like my home to be a peaceful place.

I have included the rental application and all relevant identification documents along with my cover letter.

I'm looking for a stable tenancy and hope you will consider my application favourably. If you have any concerns or questions, please do not hesitate to contact me.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

Residential Rental Application Form

A residential rental application is typically required by landlords/real estate owners who are looking for eligible renters to lease their property. The form requests certain personal information about the candidate’s identity, rental history, and current employment status. After a number of interested applicants submit this document to the individual/management company in charge of processing applications, they will select the most qualified person to occupy the premises for an agreed-upon term. Anyone who applies may be subject to an “application fee” for the purpose of running a background check (prices may vary depending on the services used for the vetting).

Acceptance of Application – If the applicant is approved to rent the property, the next step will call for the completion of a lease agreement to record the terms of the arrangement between the lessor and lessee.

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What Is a Rental Application?

A rental application is an integral part of leasing real estate to another individual. When we have a home on the market for rent, we will encounter an assortment of individuals looking to occupy the premises, assuming that the property is in somewhat of a demand. The important thing to realize is that not all the people that come to view the residence will be qualified to rent. There are certain indicators that can help dictate one’s ability to successfully make payments and carry out a cordial tenancy, these being:

Credit Score
Current Income Stream
Past Rental Experiences
Eviction Records
Criminal Background

Verifying these factors of one’s life can mean the difference between entering into a contract with a trustworthy lessee that holds their end of the bargain or getting involved in an unfavorable tenancy where you may have to go through the process of eviction.

How Long Does It Take to Process a Rental Application?

This is one of the most frequently asked questions from tenants and property owners. The truth is that it varies depending on numerous factors, such as the screening service used, the landlord’s priorities, and the tenant’s capacity to provide accurate information. With that being said, the average time span is between 24 – 72 hours . Landlords should act in a professional manner and have the application processed as soon as possible as to not keep the individual in limbo.

What Are Rental Application Fees For?

A rental application fee is a sum of money needed to cover the expenses of screening a tenant. When a landlord collects the form, they will typically then send the data to the third (3rd) party screening company to run the information in their database. In return, the screening company will charge the landlord for the services provided. So, it is important to note that the landlord is not making money off this transaction, rather they are just trying to compensate for the expenditure associated with the background check.

How to Screen a Prospective Tenant

Those who decide to oversee their own property rather than hiring the services of a management company will need to know how to effectively screen potential renters. In this section, we will go over the particulars of the screening process to ensure that you acquire the best tenant possible to reside within your property. Follow the steps below:

Step 1 – Offering the Rental Application

When a rental unit is on the market, various parties will request to see the property in person. It is essential for the landlord to have multiple copies of the rental application on hand to distribute to anybody conveying an interest in leasing the residence.

Step 2 – Receiving Submissions

As time goes on, you should be presented with completed applications in person, through email, or by delivery (presuming that your unit is priced reasonably and relatively desired). Each application received should be processed on a first-come-first-serve basis , so it is crucial that you maintain the order in which they were given.

Step 3 – Choosing a Screening Service

New landlords wondering how to actually process the information provided in a rental application should understand that this is typically executed by a third (3rd) party screening company. The property holder will need to collect the form, upload the data to the service provider’s database, and pay a fee for the cost of analyzing the information. Some of the top online screening services for landlords include:

RentPrep.com – Starting as low $18.95 ( $38 for the extensive package), RentPrep is a solid option for a cheaper price.
MyRental.com – The competitor with the next lowest price is MyRental, with costs varying from $24.99 – $34.99 .
Cozy.co – An affiliate of the rental powerhouse Apartments.com , Cozy offers verification services beginning at $24.99 for base screening and $39.99 for bundle purchasing.
MySmartMove.com – This website partners with TransUnion to offer landlords the ability to run a proper background check on their tenants ( $25 for the basic package, $40 for the premium).
Zillow.com – When signing up for an account with Zillow, landlords can prompt prospective tenants to fill out and pay for an application online. Tenants are subject to an application fee of $29 .
TurboTenant.com – Costing between $35 – $45 depending on the depth of the background check, this option allows landlords to open an account and initiate the renter to fill out the application online and pay the fee electronically.

(The following steps will typically be covered within your screening package, but it is still important to understand how these things work.)

Step 4 – Checking the Applicant’s Credit Score

One of the most notable indicators of someone’s ability to pay rent is their credit score. The calculation of this score is based on the individual’s debt, payment history, oldest line of credit, number of accounts, and types of credit. Any deficiencies in these areas can negatively affect their score and indicate that they are not eligible to rent. It is advised that you do not rent to anyone with a credit score lower than 620 . Listed below are the top three (3) consumer credit reporting agencies:

Step 5 – Verifying Employment

The landlord should make sure that the person they select has a steady job. Not only should they be working regularly, but the periodic lease payments should only be around 30% or less than the total amount of income the applicant generates each month . This figure is a rule of thumb for many property owners who want to ensure that their tenant has sufficient means to provide the payments accordingly. Apart from the data collected through the rental application, landlords may request the following:

Employment (Income) Verification Letter – A notice containing information regarding a prospective tenant’s occupation, such as the amount of compensation received on a regular basis, their role in the company, and the name & contact information of their supervisor. After the data is provided, their boss should then confirm the information by endorsing the form.
Pay Stubs – You may ask for at least six (6) weeks of pay stubs from the individual’s payroll company.
Bank Statement – If the applicant’s company that they work for does not offer pay stubs, or they are an independent contractor, you may insist on them providing you with a bank statement in order to confirm that they have sufficient funds to keep up with the lease payments.

Step 6 – Reviewing Their Rental History

A good way of predicting how an applicant will behave during the tenancy is to examine their past rental history. The application for occupancy requests that they provide details regarding their current living arrangement and previous ones before. Among the details will be each rental’s location, cost of rent, and term length. This will be followed up with the contact info of all the past landlords. Individuals that are evaluating the applicant should consider executing the following :

Contacting the Landlord References – Reach out to verify the information that the applicant has provided as well as to inquire about the individual’s conduct as a tenant, i.e., ask if they paid rent on time, violated any conditions of the lease, were disruptive to other tenants, caused damage, etc.
Eviction Records – Instead of paying a fee for a screening service to check whether or not a tenant has been evicted, property holders can search their local court’s database for public eviction records. The location of this information will vary from state-to-state, but the NCSC’s website allows you to select your state to find out more details on where to access the court documents.

( Note : Although the rental application certifies the landlord’s right to verify any of the information provided by the applicant, the Tenant Information Release Form is more specific to the owner’s permission to access details regarding the tenant’s past rentals.)

Step 7 – Running a Criminal Background Check

Some people may wonder if it is illegal to discriminate against renters who have a criminal background. Unless it is a HUD property, the answer is no. It is perfectly fine to try to mitigate the risk of procuring a bad tenant by eliminating those with unlawful tendencies. Property owners should look into an applicant’s past to see if they were involved in any criminal activity . Investigating this aspect of one’s life not only protects you from potential unpaid bills or other damages but also safeguards any neighboring occupants. Individuals trying to rent out their residence should:

Perform a Criminal Background Check – This can be accomplished with the screening services that were previously mentioned. With that being said, it wouldn’t hurt to do your own independent research. Landlords may search the tenant’s name in Google , various social media networks, and the national sex offender database .
Examine the Crime – Some infractions may call for the rejection of the rental application more than others. There are factors that should be taken into account regarding the violation, such as the status of a conviction, degree of severity, date of arrest, and the number of offenses.

Applicants with minor misdemeanors should be considered more than someone with a felony charge. With that being said, it is up to your discretion at the end of the day as to whether you think someone is fit to reside within your dwelling.

Step 8 – Additional Inquiries

After covering the major components of an individual’s background, there may be some further details that you should find out about the applicant. These being:

Pets – Do they have any pets that they will be bringing to the new property. If you allow pets on the premises, it is important to acquire a description of the animal in order to confirm if it is suitable to dwell within the property. Specifics such as the type of animal, breed, size, and color all should be specified within the rental application. This can be used to determine the cost associated with the pet being present on the premises.
Emergency Contacts – The applicant should provide the phone number of an emergency contact in case a dire situation is to ever occur involving the tenant.
Vehicle Info – The landlord should be aware of any vehicles that the tenant plans on containing within the boundaries of the property. This would include the make, model, color, year, & license plate number.
Referral Information – For those wondering how an applicant found their available property, they can request which source directing them to the rental unit, e.g., a certain website, person, newspaper ad, etc.

Step 9 – Accepting or Denying the Applicant

After receiving the final results of the screening process, it will be time to make your decision as to whether you are going to agree to the tenancy or not. To formally notify a tenant of their acceptance or rejection to lease a specific dwelling, owners/landlords may deliver one of the following:

Approval Letter – A notification letter disclosing that the candidate was approved to rent the available unit. This will also come with a list of all the obligatory fees & balances that must be paid upon entering into the rental contract. (Also available in Microsoft Word )
Denial Letter – Applicants have the legal right to be notified of the reasons why they were denied, this can be accomplished using this form.

Frequently Asked Questions (FAQ)

What are valid reasons to deny a rental application.

There are various reasons why a landlord or management company may refuse to lease to someone based on the content of their rental application. When a refusal occurs, the individual responsible for screening the tenant is legally obliged to convey the purpose of the decision. Some of the more common reasons why an applicant can be denied include:

Insufficient Income
Unsatisfactory References
Criminal Offenses
Previous Evictions
Owning Pets

Should I Call About My Rental Application?

When somebody is on the hunt for a new property to live in, they will want to know as soon as possible whether or not they are qualified to rent the unit they apply for. If you have handed in a rental application for a desired property, you should wait at least 48 hours before phoning the owner or management company. After the aforementioned period of time, you may contact them to see if you met the requirements or not.

Why Does the Rental Application Ask for a Bank Account Number?

It is not unheard nowadays for a rental application to require the tenant’s bank account number. Some parties may feel uncomfortable giving out this information, in which case, they may ask to skip this requirement or look for another property that doesn’t demand this action. The reason some landlords wish to acquire this info is to confirm that you indeed have an active bank account . Also, having this number is kind of like a backup plan should the occupant not pay certain bills. The landlord will not be able to access the account with the number, but it could be presented in court to ensure that any funds within the account will be paid towards the money owed (should the judicial system rule in their favor).

What Do I Bring for a Rental Application?

The best thing an eager tenant can do when going to view an available property is to come prepared. Make sure that you bring any items that can speed up the process of securing the rental. This means that you should have the following materials and information readily available upon visiting the unit:

Two (2) Forms of ID
Proof of Income (pay stubs, bank statement, verification letter )
References (personal, professional, previous landlords)
Vehicle Details (specs, license plate number, insurance info)
Past Addresses
Former & Current Job Descriptions
Payment (for screening costs)

Can a Rental Application Ask for a Social Security Number?

Yes , in fact, it is one of the key elements needed to run a proper background check on a potential renter. If you are an individual looking for housing but are not comfortable giving someone your SSN, you may run the risk of limiting your options. But, with that said, there may be some positive news for the future. As the world is advancing, many landlords are utilizing the services of online screening companies. Many of these companies make it so that the tenant can provide their information independently without disclosing the information to the landlord. Once they have supplied the needed details, the landlord will receive only the results of the background check.

What Is a Credit Reference for a Rental Application?

When applying to occupy a rental property, the term “credit reference” may appear on the application. A credit reference is when a lender confirms that a borrower has followed through with their obligations in regard to making payments. Now, if a person doesn’t have enough credit history for a report (e.g., they are from another country), they may be able to use another type of credit reference to appease the landlord. Other types of credit references:

Bank Letter – A correspondence from the applicant’s financial institution confirming that they are capable to pay rent.
Letter of Support – If the tenant has someone supporting them monetarily, then they can provide a written statement conveying the details of their arrangement.
Proof of Consistent Payments – If an individual has a lack of credit history, then they could gather any recurring bills that they have paid as evidence of their capacity to pay.

(Applicants who are having trouble passing the rental application process due to their credit situation may want to consider finding someone to co-sign the lease.)

How to Decline a Rental Application?

First, it is important that you are denying them the privilege to occupy the residence for justifiable reasons. This means that you can not discriminate against somebody for any of the purposes established within the Fair Housing Act ( 42 U.S. Code § 3604 ). If you feel that your motive is appropriate, you should perform the following actions :

Contact the Rejected Party Immediately – Try to contact the applicant as soon as you receive the results, either by phone or through email. This way, you are not wasting any more of their time that could be used looking for another rental.
Denial Letter – Some tenants will request an explanation for why they were rejected. As a landlord, you are required, by law, to specify why they were not eligible to procure the rental. Send them a completed copy of this form to list the factors attributed to their non-approval.

Is a Rental Application Legally Binding?

No , it is merely a preliminary measure taken before entering into a lease agreement (which is a binding contract). Although there is no binding effect, there are still some legal implications attached to the document. Users of this form are required to:

Provide Accurate Information – If a tenant provides false details within the application and is granted tenancy under false pretenses, the landlord may be entitled to take them to court for fraudulent information.
Clarify the Reasons for Rejection – The landlord is required, by law, to explain why they decided to refuse the tenancy. If an applicant feels they were denied for unlawful reasons, they can sue the owner under the guidelines of the Fair Housing Act ( 42 U.S. Code § 3604 ).

How Can I Make My Rental Application Stand Out?

Apart from having good credit, quality references, no criminal record, and proof of a solid income stream, there is not much else that you can do to separate yourself from the crowd. But, if you really want an extra edge on the other applicants, you can carry out some of the additional measures :

Cover Letter for Rental Application – Attach a cover letter to the front of the application that tells them a little bit more about yourself. Giving a friendly personal touch could possibly go a long way.
Sell Yourself – When you meet with the landlord to see the property or to turn in your rental application, make sure that you are dressed nicely and exude a positive attitude. Try to make small talk where you can briefly tell them a little more about yourself and possibly bond over a common interest.

Are Rental Application Fees Legal?

Yes , although some states stipulate a maximum amount that can be charged. The main reason why application fees are required is that it costs money to perform a background check on the applicant, therefore, they are used to compensate for the screening expenses.

Can I Withdraw My Rental Application?

Of course , there is no legal obligation to follow through with the rental of a property before signing a lease. A rental application is just the initial step taken to see if you are qualified to take possession of the dwelling.

Sample Residential Rental Application Form

Download: Adobe PDF , MS Word (.docx)

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6 cover letter tips for a winning rental application

Michael Gilbert

February 2022

Are you applying for a rental property? Most application forms will give you one free spot to write a cover letter. Don't stuff it up!

It's your chance to stand out and put the human element into your application.

After all, to this point, no machines have yet to approve a rental application. Humans do, so make yourself relatable.

How much do you love the property? Why?

Don't just say we like the outdoor area, be emotive. Explain why you are obsessed with the property.

Why is this important: The more you love the property, the more likely you'll care for the property and want to stay longer.

Tell them enough about you and your household to build an emotional connection with you.

Warning: Don't tell them your life story - just tell them enough. For example, don't tell them how many properties you have applied for, that's not relevant.

Why are you moving?

Rental managers want to know that you are suitable for the property and that your move makes sense. They want to create a story in their head about why this property is right for you. Knowing why you're moving is a critical element to putting the pieces together.

This might seem like micro managing your life but many people apply for properties because they are desperate, then later on move out because it's not right for them. No owner or manager wants this because it costs them money to find new tenants.

Tie it all together

If you think anything in your application may not make sense to someone reading it or put you in a negative light, mention it in your cover letter. For example, if you don't have proof of income because you have just started at your new job, say it in your cover letter, don't let them make up their own mind.

Sell sell sell

Sell yourself but don't be sleazy, desperate or waffle. Explain why and give any additional evidence to show you will pay the rent, look after the property and be easy to deal with. Just one or two quick liners might be enough.

Keep it as short as possible

It doesn't mean you need to keep it under 100 words, but you want every line to be relevant. So use the least amount of words to covey the above points.

Are you applying for a rental property? Most application forms will give you one free spot to write a cover letter. Don't stuff it up! These 6 tips will help you write a great cover letter that gets your application approved.

How to get approved for a rental property with a private landlord reference

As a real estate agent, if I could only do one thing when screening a rental property, I would ask the current agent...‍Would you rent to them again?‍If the answer is Yes! You're approved. Welcome to your new home.‍Note the keyword in that first sentence - 'agent'.‍Private landlord references come with a much lower weight than a reference from an agent.

How to get approved for a rental property by exploiting your renting experience

With a quick google, you will notice most articles on the web focus on helping you get approved for a rental property if you have no renting experience. Not this one. I will show you how to outshine your competition by taking advantage of your renting experience through a real estate agent.

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Tips for the Apartment Application – Everything you need to know (incl. cover letter template)

Last modified: 18 April 2024 || Find a home

We’ve already revealed how you can leave a good impression at the flat viewing. After the viewing appointment, you’re absolutely sure that you want to move there. Very good, now to the next step. The good impression that you left has to be continued by a written application: the cover letter for rental application. We’ll give you some tips on how to write a successful apartment application.

Download our cover letter for the rental application

To get an idea of what the application letter for the apartment might look like, we have attached a sample application. You can download the sample application as a Word document or as a PDF document and customize it to your liking.

Download the apartment application as a Word document
Download the apartment application as a PDF document

Example of a typical apartment application in Switzerland

What a typical apartment application looks like in Switzerland

What Documents Belong in the Dossier for the Apartment Application?

The cover letter.

As mentioned in the article with tips for apartment viewing , it’s important to be short and concise. Don’t write any long stories. The cover letter should not be longer than one page. Introduce yourself – and other cohabitants – in a breezy manner. Describe your job, your family and also mention the reason for your move.

In this cover letter, you should also say why you’re interested in the apartment. Explain to the renter why you should get the flat. It’s also a good idea to explain why you’d fit with the other tenants. Maybe you have a special reason why it’s that flat that you want. Dare to write something personal. In this way, you’ll stand out from the other applicants and the renter will remember you. By the way, you don’t need to hand in a CV.

Application Form

Sometimes there’re application forms lying around at the viewing appointment. You should take a copy. These forms are different depending on the apartment company. If there aren’t any, then you should look for a copy on their homepage. If there aren’t any, then just find a sample on the internet. Now grab that application form and let’s move on!

The information on the application form refers to your personal data, such as contact information, occupation, and annual salary. There are also additional questions: Is it a smoking household? Are there any pets? Interestingly, you’re not obliged to answer the question of whether you smoke or not, but you need to state if you have a pet. They’ll also ask about your creditworthiness. This leads us to the next topic: The debt enforcement register.

Debt Enforcement Register

It’s understandable that your future landlord wants to know if you’re capable of paying your rent every month and on time. That’s why you need a copy of your debt enforcement register. Of course, you could refuse to provide a copy, but then you’ll have little chance to get the flat. It’s necessary to reveal some information for a flat application.

The debt enforcement register will show your ability to pay as a potential tenant. Additionally, the renter will be aware of enforcements. Is there something on the register that wasn’t your fault? Explain the unlucky situation openly to your renter. Sometimes offense is the best defense.

💡 By the way: the debt enforcement register can be obtained at the local collection agency and should not cost more than 20 francs. Don’t hand in a copy but the original.

Stay Permit

You’re not a Swiss resident? Then make sure to include your stay permit in your application dossier. A recommendation letter works wonders too.

Minimal Mission completed: Now to some Extra Stuff

You’ve now completed the minimum requirements for your successful application. That wasn’t difficult, was it? Breath in and out and think about what kind of impression you’re going to leave if you only fulfill the minimum requirements. It might be a good one but often it won’t suffice. Here is some extra stuff that you could include in your apartment application dossier to give it some spice.

Recommendation Letter and References

Do you have a good relationship with your current landlord? Or what about your employer? Maybe one of them is willing to write you a recommendation letter that states that you’re reliable and uncomplicated. Note that you don’t need to give too many references. Your future tenant doesn’t need a whole catalog of information.

Salary Statement and Employment Contract

It’s not necessary to show your salary statement or employment contract to the renter. In an apartment application, it’s all about the extra mile (or being the first) though, when there are many applicants. At some point, you have to make a difference. If you layout this information, you’re playing with open cards and you create trust.

Do’s and Don’ts: What you Should Avoid in your Rental Application

Stains on your letter, typos in your references, illegible data in your application forms. These mistakes won’t present you in a positive light. Give some effort to make your documents look flawless.
You still haven’t handed in your application one week after the viewing? That’s a no-go. The apartment might already be gone. Being quick is everything. You should hand in your documents on the same day as the viewing day, or at least one day after that. Often, you’re competing against the applicants of the same day. It’s even faster if you compile everything as a PDF document and send it per email.
You’ve handed in your documents a week ago? Don’t leave your phone out of sight. You might get a positive call from the renter. You can also leave a good impression by calling one or two days later to make sure that he or she got your documents. In this way, you’re showing your interest for the flat. But don’t be intrusive.
You shouldn’t lie. This is also the case for apartment applications. Don’t state something that could be proven wrong. It’s illegal to state false data.

Be Individual: This Is how you Stand out

Of course, you need some luck to get the flat because the number of applicants is high. You can stand out by handing in a creative application. Invest some energy on the cover of your dossier. Include a picture of you of your last vacation, which tells them about your friendliness. Start your letter with a citation. That will stick in your renter’s memory. Or maybe you’ll think of a small anecdote from the viewing day. Or is there a funny detail that you saw? Put it in!

Don’t Forget…

… to be yourself. Don’t lay it on too thick and trust your luck. Then you’ll succeed with your application.

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Money, Money, Money: Everything about the Rent Deposit

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Cover letter for rental application

Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living at the property. Note what you like about the property and why you would be a good choice as a tenant. See also Factsheet 2: Starting a tenancy .

[Your Name]

[Current Address]

[Landlord/Real Estate Agent’s Name]

Dear [Landlord/Real Estate Agent’s Name],

I am interested in renting your property at [Address].

I am currently living at [state where you are currently living] and I am looking for [type of house or apartment you need and are looking for].

I would really like to rent this property because [Indicate why you are interested in the property and why you want to live there, e.g. It is in a great location with a friendly local community].

I am a responsible renter. [State who you are as a tenant or renter, focussing on qualities that would make you someone they would like to rent to, e.g. I am responsible, mature, considerate, clean, respectful].

If you would like to discuss my application further please do not hesitate to call me at [your phone number] or send me an email at [your email address]

Thank you so much for considering my rental application. I am looking forward to hearing from you.

Sincerely,

[Signature]

[Your Name]

[Your phone number]

[Your email address]

RELATED RESOURCES

Factsheet 01: Residential Tenancies Act
Factsheet 02: Starting a tenancy
Factsheet 03: Bond
Factsheet 18: Transfer and sub-letting
Koori Tenants Factsheet 1: When you start renting

Sample letters

Repairs before tenancy
Rental history letter
Character reference

Other resources

Complaints to Fair Trading
Easy Read factsheets
Emergency accommodation info
Financial assistance for renters
International students resources
New Renters Kit
Rent Converter
Renting with pets in NSW
Share Housing Survival Guide
Tips: Negotiating with the landlord
Tips: Take photos when moving in or out
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The Renter Cover Letter Toolkit

April 7, 2022

The affordable rental housing crisis in Ontario has forced many people to compete for the few places they can afford. Renters shouldn’t be forced into such situations, but many wonder how to make their rental application stand out. One way to do this is by including a renter cover letter with your application.

Before writing your renter cover letter, it’s important to understand how some information that you provide could be used to discriminate against you, potentially leading to a rejection of your rental application.

To help avoid discriminatory outcomes, the Canadian Centre for Housing Rights (CCHR) has developed this toolkit, including two cover letter templates, to help you put your best foot forward, while avoiding some of the pitfalls that can impact your rental application.

What a renter cover letter is and why it can help.
Types of information landlords are allowed to request from prospective tenants .
Types of information that could lead to a discriminatory outcome.
What to do if you are asked discriminatory questions.
Types of information that you may want to include or exclude from your letter.
Two renter cover letter templates

1. What a renter cover letter is and why it can help

A renter cover letter is a way to introduce yourself to a landlord, and to tell them what makes you the tenant they should consider.

Our sample letters outline the types of information that landlords often request from prospective tenants, as well as some helpful information that you may want to provide to help your application stand out:

Contact information

Your rental objective
Information about yourself

Rental history and references

Credit history

Proof of income

Unfortunately, there are very few affordable rental homes in Ontario for those living on lower incomes. Many renters are forced to compete with one another for the few places they can afford. Renters should not be forced into such situations, and the long-term solution is for our governments to solve the housing crisis and provide more deeply affordable housing options.

In addition to a lack of affordable housing, discrimination in housing is also unfortunately still present in Ontario. Sometimes, landlords’ or property managers’ prejudices can lead them to deny an apartment to a household inappropriately.

It is important to note that a cover letter will not change discriminatory behaviours or systemic discrimination. Ending discrimination on a systemic level requires cultural shifts in attitudes and better legal protections.

In the meantime, as we work to bring about systemic change, CCHR has designed this renter cover letter toolkit to help you put your best foot forward, while potentially avoiding some of the pitfalls that can impact your application to rent. You should consider our templates as rough guides which should be personalized with the information you are comfortable providing.

2. Types of information that landlords are allowed to request from prospective tenants

The Human Rights Code prohibits discrimination on many grounds, and it also provides rules on what a landlord is allowed to ask a renter about, with the aim of reducing discrimination.

The Code makes it illegal for landlords and property managers to discriminate against renters on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability and the receipt of public assistance. It is unlawful to discriminate against people in these groups even when they are applying for a place to rent.

In CCHR’s 2009 report, Sorry, it’s Rented , we found that discrimination in housing was widespread, affecting 14% to 34% of renters looking for a home to rent. Our study also found that where renters are members of more than one minority group, they face greater discrimination.

At the same time, the Code protects tenants by stating that, according to law, landlords are only allowed to ask potential renters for :

credit references
rental history information
credit checks

A credit reference is often a credit check but could also be a letter from a lender or acquaintance who can speak to a tenant’s credibility. Landlords are also allowed to ask about income information – but only after asking about the first three pieces of information. Income information can include information about the amount, source and steadiness of a potential tenant’s income .

3. Types of information that could lead to a discriminatory outcome

Sometimes, even the information that landlords are explicitly allowed to request can be used in a discriminatory way. For example:

Credit checks can have a discriminatory effect on recent immigrants or young people, who won’t have a significant Canadian credit history.
The income source can reveal that someone receives public assistance.
The income amount can lead to landlords applying rent to income ratios; however, rent to income ratios have been found to be discriminatory against large numbers of disadvantaged people, in part because these ratios do not take into account all the various resources that renters may have at their disposal.

So, while landlords may use this information in deciding who to rent to, they must take care to not apply the information in a way that tends to systematically exclude particular groups. This can be especially true in places with a shortage of housing options, where landlords can choose who to rent to within a large pool of applicants.

4. What to do if you are asked discriminatory questions

A landlord is not permitted to use information about a protected characteristic (like gender, disability, sexuality, race or whether an applicant receives public assistance) to deny someone a place to rent. They also should not ask questions that give them information about those traits. If a landlord does ask a question that suggests they may illegally discriminate, you can use several potential responses.

Point out the discriminatory conduct and decline to answer . If you are asked a question dealing with any of the grounds of discrimination you can highlight to the landlord that the question seems irrelevant or discriminatory and that you would prefer not to answer that question.
Answer the question . It is an option to simply answer the question.
Evade and deflect – change the topic . If you are asked whether you receive social assistance, you might say something like, “My income is very steady, I am great at budgeting and have never missed a rent payment. What are the available methods to pay rent?”

Since landlords should not ask discriminatory questions, some advocates say those landlords are not owed a truthful answer. The decision of whether to be deceitful during the tenancy application process is a matter of individual conscience; however, there are risks to lying during a tenancy application and CERA does not condone being deceitful. Tenants thinking about being dishonest during a tenancy application should get legal advice about the risks of doing so.

In any of the above situations, it is prudent to take notes about the questions that you are asked so that you have evidence if you later want to complain about discriminatory conduct.

5. Types of information you may want to include or exclude from your letter

Since it is difficult to find an affordable place to live, renters should consider what type of housing search will work best for them. A renter who provides only the basic information that landlords are allowed to request under the Human Rights Code may be protected against discrimination, but they may have a harder time convincing non-discriminatory landlords to rent to them. In these instances, you may want to opt to provide more information, but this may lead to rejection of your application for discriminatory reasons, which is often hard to prove. Deciding what information to share is a very personal decision.

To account for this, we have produced two cover letter templates that can be adapted for many situations.

The following are key types of information that we have included in our templates.

Make sure to include your own email address and phone number, and any other contact information you are comfortable sharing.

Rental objective

This should be a brief 2-3 sentence statement about your goals in looking for a new rental. Talk about what you’re looking for, what your long-term goals are and why you are a good fit to live in this rental unit.

This section is where you can introduce yourself. You can talk about your background and why you are moving, and if you have any pets or roommates. Try to include flattering information that makes you stand out, like being someone who is quiet, tidy and responsible. You may also include any accessibility accommodations you may need; however, this information could be used in a discriminatory way, and so you may choose to leave out this information.

Include details about your rental history, including address, relevant dates, rent, and reasons for moving. Make sure you include your current / previous landlord’s contact information unless you do not want your new landlord contacting them. Include the names and contact information of 2-3 positive references. Former landlord references are best, but if those are not available, consider asking trusted employers, teachers or co-workers. You may also consider attaching a separate sheet with your rental history. Such a sheet may look like this:

My rental history:


12 Sesame Street, Toronto	2013-2021	$1020	Change of Job	Patty Smith	416-555-1111 Patty$#[email protected]

Landlords are allowed to ask for credit references and credit checks. You can order your credit report and score for free from one of Canada’s two credit reporting agencies. Credit references can include letters from business partners, or others who have made loans to you, or any other information that shows the landlord that you will pay your rent and other costs regularly. If you get a credit report, you can include it with your resume.

Once landlords have asked for rental and credit references, they are also allowed to ask for income information. The Human Rights Tribunal has held that landlords can ask for information like the amount, source and steadiness of a potential tenant’s income . Including this information in your renter’s cover letter allows you to frame that information in a way that works best for you. At a minimum, you should provide the current income your household receives, anything beyond that is your choice to disclose. You can also provide proof of income or make it available upon request. Proof of income could include pay slips/stubs, or an employment letter; but it can also include three months of bank statements. Sensitive information like the account number or your expenses can be blacked out by for instance photocopying a version that you have crossed out with a permanent marker.

In your conclusion you can summarize your objective again: that you are a tenant looking for a good apartment and are best suited to live in this home.

6. Two Renter Cover Letter Templates

We have produced two cover letter templates that can be adapted for many situations. Check out our two templates and pick the one that is right for you:

Detailed template

This template includes lots of information that a landlord may request or be concerned with.

Basic template

This template includes the minimum information that landlords are allowed to request under the Human Rights Code.

Get the latest updates about the right to housing in Canada

Sample Letter Hub

Rental Application Letter To Landlord

By Sikandar Ali

May 27, 2024

Are you planning to rent a new apartment or house? Then you might need to write a rental application letter to your landlord. This letter is a formal document that outlines your personal and financial information, as well as your rental history.

The purpose of this letter is to convince your landlord that you are a responsible and trustworthy tenant who will pay rent on time and take good care of the property.

In this blog article, we will provide you with templates, examples, and samples of rental application letters to landlords. These resources will help you to write a professional and effective letter that will increase your chances of getting approved for the rental property you want.

Whether you are a first-time renter or an experienced tenant, our samples will guide you through the process of writing a compelling letter that showcases your strengths and qualifications.

Our goal is to make it easy for you to write a rental application letter that stands out from the crowd. We understand that writing a formal letter can be intimidating, especially if you are not familiar with the format and content.

That’s why we have created a variety of templates and examples that you can customize to your specific needs. With our help, you can write a letter that reflects your personality and professionalism, and convinces your landlord that you are the best candidate for the rental property.

Dear [Landlord’s Name],

I hope this letter finds you well. I am writing to express my interest in renting the property located at [Property Address]. I have had the opportunity to view the property and am impressed with its features and suitability for my needs.

A little about me: I am a responsible and reliable tenant with a steady income. I am currently employed at [Your Workplace] and have been living in [Current Residence] for the past [Number of Years]. I am seeking a new residence due to [Reason for Moving, e.g., job relocation].

I understand the importance of maintaining a clean and well-maintained living space. I am committed to being a respectful and considerate tenant, and I am more than willing to comply with the terms and conditions outlined in the lease agreement.

I have attached my rental application along with this letter, which includes my references, employment details, and a copy of my recent pay stubs. I am also open to providing any additional information or documentation you may require during the application process.

I would appreciate the opportunity to discuss my application further and to arrange a time for a formal meeting or interview. I am excited about the prospect of making [Property Address] my new home and look forward to the possibility of a positive landlord-tenant relationship.

Thank you for considering my application. I am available at [Your Phone Number] or [Your Email Address] for any questions or to schedule a meeting.

[Your Full Name]

Rental Application Cover Letter

I trust this letter finds you well. I am writing to express my sincere interest in renting the property located at [Property Address]. Having visited the property, I am impressed with its features and believe it would be an ideal home for me.

I am a [Your Occupation] with a steady income and a responsible tenant with a good rental history. I have attached my completed rental application, which includes my personal and professional references, as well as my employment details and recent pay stubs.

What attracts me most to this property is [Highlight a specific feature or aspect of the property]. I value a clean and well-maintained living space and assure you that I will treat the property with the utmost care and respect.

If necessary, I am available for an interview or to provide any additional information you may require. I look forward to the possibility of making [Property Address] my new home and would be grateful for the opportunity to discuss my application further.

Thank you for considering my application. I can be reached at [Your Phone Number] or [Your Email Address] for any questions or to schedule a meeting.

Letter To Landlord To Rent Property

I trust this letter finds you well. I am writing to express my sincere interest in renting the property located at [Property Address]. Having carefully considered various rental options, I am particularly drawn to your property due to its [mention a specific feature or location aspect].

I am a responsible tenant with a steady income and a good rental history. I have attached my completed rental application, which includes personal and professional references, as well as employment details and recent pay stubs for your consideration.

What appeals to me most about your property is [highlight a specific feature or aspect of the property]. I am committed to maintaining a clean and well-cared-for living space and assure you that I will treat the property with the utmost respect.

Personal Letter With Rental Application

I hope this letter finds you well. I am writing to express my sincere interest in renting the property located at [Property Address]. Having visited the property and explored its features, I am confident that it would make an ideal home for me and my [family/pets, if applicable].

Enclosed, please find my completed rental application, along with personal and professional references, proof of income, and other relevant documents. I am eager to provide any additional information or answer any questions you may have about my application.

As someone who values a quiet and welcoming living environment, I believe your property aligns perfectly with my preferences. I appreciate the attention to detail and the care evident in maintaining the property.

If possible, I would love the opportunity to discuss my application further or to schedule a viewing of the property. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to arrange a convenient time.

Thank you for considering my application. I look forward to the possibility of making [Property Address] my new home.

Formal Letter To My Landlord

I trust this letter finds you well. I am writing to address a matter concerning my residence at [Property Address]. First and foremost, I want to express my gratitude for your attention to property maintenance, which has contributed to a comfortable living environment.

However, there is an issue that requires your consideration. [Describe the issue briefly and provide any relevant details, such as when it started and its impact on your living conditions.]

I kindly request that you look into this matter at your earliest convenience and take the necessary steps to resolve it. Clear communication and prompt action will greatly assist in maintaining a positive landlord-tenant relationship.

If additional information or access to the property is needed, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. I appreciate your prompt attention to this matter and thank you in advance for your cooperation.

How to Write a Rental Application Letter to Landlord

If you’re looking for a new place to live, you’ll likely need to write a rental application letter to your potential landlord. This letter is an important part of the rental application process, as it gives the landlord a chance to get to know you and your situation. In this article, we’ll go over the steps you need to take to write a great rental application letter.

1. Start with a Professional Salutation

When writing your rental application letter, it’s important to start with a professional salutation. Address the landlord by name, if possible, and use a formal greeting such as “”Dear Mr. Smith”” or “”Dear Ms. Jones.”” This sets the tone for the rest of the letter and shows that you’re taking the application process seriously.

2. Introduce Yourself

In the first paragraph of your rental application letter, introduce yourself and explain why you’re interested in renting the property. Be sure to mention any relevant details, such as your current living situation and why you’re looking for a new place to live. This will help the landlord get a sense of who you are and why you’re a good fit for the property.

3. Provide Your Rental History

In the next section of your rental application letter, provide your rental history. This should include information about your current and previous landlords, as well as any rental references you may have. Be sure to mention how long you’ve lived in each place and whether you’ve had any issues with rent payments or other rental obligations.

4. Explain Your Employment Situation

Your potential landlord will want to know that you have a stable source of income to pay rent. In this section of your rental application letter, explain your employment situation. This should include information about your current job, your income, and how long you’ve been employed. If you’re self-employed, provide information about your business and your income.

5. Provide Personal References

In addition to rental references, your potential landlord may also want to see personal references. These should be people who know you well and can vouch for your character and reliability. Be sure to ask permission before using someone as a reference, and provide their full name, relationship to you, and contact information.

6. Explain Any Special Circumstances

If you have any special circumstances that may affect your ability to pay rent or fulfill other rental obligations, be sure to explain them in your rental application letter.

FAQs About Rental Application Letter to Landlord

1. what is a rental application letter to a landlord.

A rental application letter to a landlord is a formal letter that a tenant writes to express their interest in renting a property. It typically includes information about the tenant’s background, employment, income, and rental history.

2. Why is a rental application letter important?

A rental application letter is important because it helps landlords to screen potential tenants and make informed decisions about who to rent their property to. It also helps tenants to stand out from other applicants and increase their chances of being selected.

3. What should be included in a rental application letter?

A rental application letter should include the tenant’s full name, contact information, employment status, income, rental history, and any other relevant information that may help to persuade the landlord to choose them as a tenant.

4. How should a rental application letter be formatted?

A rental application letter should be formatted as a formal business letter, with the tenant’s contact information and the date at the top, followed by the landlord’s contact information and a formal salutation. The body of the letter should be divided into paragraphs and should be clear, concise, and professional.

5. What are some tips for writing a successful rental application letter?

Some tips for writing a successful rental application letter include being honest and transparent about your background and rental history, highlighting your strengths and qualifications as a tenant, and providing any additional information that may help to persuade the landlord to choose you.

6. Should a rental application letter be accompanied by other documents?

Yes, a rental application letter should be accompanied by other documents such as a rental application form, proof of income, and references from previous landlords or employers.

7. What should I do if my rental application is rejected?

If your rental application is rejected, you should ask the landlord for feedback on why you were not selected and use that feedback to improve your application for future rental opportunities. You may also want to consider working with a rental agent or seeking the assistance of a housing counselor to help you find a suitable rental property.

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Rental Application Cover Letter

Select how many people are being included in this rental application.

________ ________ Phone: ________ Email: ________

________ ________ ________ RE: Rental Application - ________

Dear ________ , I am writing to submit my rental application for the above property.

I previously lived at ________ and paid ________ . Prior to that, I lived at ________ and paid ________ .

I currently work full time at ________ .

I earn ________ . I have been employed for ________ and consider my employment to be secure.

I want a stable tenancy and am interested in this property for the following reasons:

I am a great tenant and have always taken good care of my rental properties. I have never received a late rent notice or eviction notice. I have the following pet(s): ________ .

I would also like to inform you of the following:

I have attached the following documents to this letter, to help you review my application:

Rental Application Form
Written references
Copies of identification documents
A copy of my credit check

55522 225 225 82288525822 22 52288852822 525 282582 82 82 8222582 82 5 852 2528852 52225822 2552525.

5825 5225558,

HOW TO CUSTOMISE THE TEMPLATE

Answer the question, then click on "Next".

The document is written according to your responses - clauses are added or removed, paragraphs are customised, words are changed, etc.

At the end, you will immediately receive the document in Word and PDF formats. You can then open the Word document to modify it and reuse it however you wish.

3.6 RESOURCE: Cover Letter Template

Consider including a cover letter as part of your rental application, even though most landlords will not expect one. This template will help you write a cover letter that will hopefully increase your chances of being chosen as the successful applicant.

Download Options

How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

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Mail merge is more useful than you think: 4 practical uses.

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10 habits to keep resource usage low on a windows pc, 8 things you should do to keep your phone running smoothly, quick links, creating address labels for your wedding invitations and christmas cards, writing individualized reports, writing job application cover letters, designing certificates.

Mail merging in Microsoft Word is well known for letting you create and send personalized versions of the same email to lots of people in one go. However, the tool also has some practical everyday uses that could make your home and work life a lot easier.

In short, mail merge lets you create a document in Microsoft Word that you can personalize with individualized details , such as people's names. There are two ways to do this—you can create the list of personalized variables within Microsoft Word's mail merge feature itself, or you can create the list in another program, such as Excel, and then import the details from that list into Word.

In this article, we will show you how to use mail merge in Microsoft Word alongside Microsoft Excel, since creating comprehensive lists and databases in Excel is easier to do and manage.

Mail merge is currently not available in Word for the web—you will need to subscribe to Microsoft 365 and use the Microsoft Word desktop app to use this tool.

While enjoyable, sending wedding invitations or Christmas cards can take time, and it's easy to make mistakes, especially if you're writing the addresses on the envelopes by hand. This is why you should use Microsoft Word instead. When you're done, you can either print the names and addresses onto label paper, or use normal paper and glue, before cutting out the individual labels to stick to your envelopes.

Start in Excel by creating your list of names and addresses. Make sure you put each line of each person's name and address into separate columns, and use headings across row 1. Also, ensure that you populate all cells, as leaving blanks will cause issues with your mail merge down the line.

An Excel sheet containing a list of names and addresses.

Then, press F12 to name and save your document in a memorable place on your computer.

Now, open a blank Word document, and click Mailings > Start Mail Merge > Labels.

A Word document with the Mailings tab opened, the Start Mail Merge drop-down expanded, and Labels selected.

To save paper, scroll down to and select "30 Per Page," and click "OK."

Word's Label Options dialog box, with 30 Per Page selected, and OK being clicked.

Turning on the Show/Hide (¶) option in the Home tab will help you see the layout and positioning of the labels you have just created.

The next step is to import the address list that you created in Excel. To do this, with the Mailings tab still open, click Select Recipients > Use An Existing List.

Word's Select Recipients button, with Use An Existing List selected.

Use the Select Data Source window that opens to locate the Excel file containing the names and addresses, and click "Open." In the Select Table dialog box, check the checkbox that tells Word that you've used headings in your Excel table, and then click "OK".

The Select Table dialog box in Word, which facilitates the importing of an Excel table in mail merge.

Word is now ready to pull the data across from Excel.

Click "Insert Merge Field," and see that the headings you created in Excel are listed in the drop-down. Start by clicking the item you want to appear on the first line of the address label ("Name"), and then press Enter. Repeat the process for each line of the address label, making sure you press Enter between each one.

Word's Insert Merge Field drop-down, with the different fields having been added to the Word document.

If the text runs over the space provided for the labels, increase the label sizes by clicking and dragging the bottom of the label row downwards, then remove any labels that move to the next page .

When you have inserted all merge fields, click "Update Labels." This will apply the merge fields you just added to each of the labels in your document.

The Update Labels button in Microsoft Word.

Now, click "Preview Results" to check you're happy with how your labels look.

A Word document containing address labels, previewed by clicking the Preview Results button.

To complete the process, click Finish And Merge > Print Documents.

The Finish And Merge drop-down in Word, with Print Documents selected.

If you want to make changes to individual addresses, click Finish And Merge > Edit Individual Documents. This will open the labels in a new document, where you can make changes without affecting the other entries.

Then, ensure "All" is selected, and click "OK" to print.

The Merge To Printer dialog box in Word, with All selected, and the OK button clicked.

Finally, cut up your labels and stick them onto your envelopes!

While the example we're going to use will be for teachers writing school reports, the same process can be used in many different roles and professions, such as surveying, assessing, managing, and reviewing.

In a Word document, type the foundation of the report, using "[NAME]" where a person's name will go, and "__" wherever an individualized part needs to be added.

A Word document containing a school report, with the name and individualized details not yet included.

Then, copy each sentence into a cell across row 1 of an Excel sheet, making sure you add a "Name" column at the start.

An Excel sheet containing parts of a report separated into individual columns.

Then, fill in the gaps under each column for each report you want to generate, before pressing F12 to name and save the spreadsheet in a memorable location.

An Excel sheet containing details for a report that will be generated via Word's mail merge.

Now, return to your Word document. In the Mailings tab, click Select Recipients > Use An Existing List.

A report template in Word, with the Select Recipients drop-down opened, and Use An Existing List selected.

In the Select Data Source window that opens, locate the Excel sheet containing the report details, and click "Open." Then, in the Select Table dialog box, check the checkbox that tells Word that you've used headings in your Excel table, and click "OK".

The Select Table dialog box in Word, which enables the importing of an Excel table in mail merge.

Now, select the areas where you used [NAME] or inserted blanks in your Word document, click "Insert Merge Field," and choose the appropriate field via the "Insert Merge Field" drop-down to add it to the sentence.

A report in Word, with [NAME] selected, and the relevant field from the Insert Merge Field drop-down selected.

After you have assigned all the fields from Excel, click "Preview Results" to see the first report. You can also use the arrows to flick through all the reports if you wish.

Finally, click "Finish and Merge," which gives you the option to review and amend the documents individually, or print the reports you generated.

It can be frustrating to regurgitate the same information in various cover letters for the many jobs you might apply for. After all, the skills you have can be applied to many different roles. This is where mail merge comes into play.

Across row 1 in a blank Excel worksheet, type the different skill categories you fall into.

An Excel sheet containing a list of different skills across row 1.

In row 2, underneath each skill, write a few sentences demonstrating your possession of that skill. These sentences will ultimately be exported into your cover letter, so make sure you write them with this in mind.

An Excel sheet containing different skills across row 1, and details of those skills in row 2.

Once you have finished detailing your skills, press F12 to name and save the workbook. You can go back in and add to or amend the details in this sheet at any time.

Next, when you've found a job you want to apply for , open a new Microsoft Word document, and type the opening and ending of your cover letter. Then, in the Mailings tab, click Select Recipients > Use An Existing List.

A Word document, with the Select Recipients drop-down opened, and Use An Existing List selected.

In the Select Data Source window that opens, locate the Excel sheet containing your skills, and click "Open." Then, in the Select Table dialog box, check the checkbox that tells Word that you've used headings in your Excel table, and click "OK".

The Select Table dialog box in Word, which allows the importing of an Excel table in mail merge.

Then, click "Insert Merge Field," and choose the job skill that you detailed in your Excel spreadsheet.

A Word document with the Insert Merge Field drop-down, and the different job skills displayed.

You will then see a placeholder indicating that the text will appear in that position when you complete the mail merge.

A cover letter, with placeholders created through a mail merge.

When you have added all your skills, click "Preview Results" to check that you are happy with the structure and order of your paragraphs. If not, you can select and reorder your text.

A cover letter, generated through a mail merge with a pre-created Excel worksheet.

Inevitably, you will want to amend the wording here and there to ensure that the letter is coherent. Using the mail merge technique described in this article forms the basis of your cover letter, but you should always check it through to ensure it runs smoothly. To make changes, click "Finish And Merge," and select "Edit Individual Documents." After you click "OK," your completed cover letter will open in a new document, which you can then amend and save as necessary.

A cover letter in Word, created via mail merge, with the Finish And Merge drop-down expanded, and Edit Individual Documents selected.

Whether you run a local football team or a kids' activity center, you might want to create certificates for your participants.

First, create your list in Excel, including things like the recipients' names, scores, standards, and whatever other individualized details you want to include. Then, press F12 to name and save these details.

An Excel sheet containing a list of names, their playing position, and their total appearances.

Next, design your certificate in Microsoft Word. If you prefer, you can use a template by clicking File > Home > More Templates.

A certificate created in Microsoft Word, with participant details remaining incomplete, ready for their addition via mail merge.

Now, in the Mailings tab, click Select Recipients > Use An Existing List.

A Word document containing a certificate, with the Select Recipients drop-down opened, and Use An Existing List selected.

Locate the recipients' details that you created in Excel, click "Open", check "First Row Of Data Contains Column Headers," and click "OK."

The Select Table dialog box in Word, enabling the importing of an Excel table in mail merge.

Then, click "Insert Merge Field" to add the fields from your Excel sheet to your Word document where appropriate.

A Word document, with the merge fields added to the certificate template design.

Before you finalize your certificates, click "Preview Results" to check that everything looks as it should, and then click Finish And Merge > Print Documents.

A certificate in Microsoft Word, with the mail merge results previewed, and the Finish And Merge drop-down selected.

Now that you have some ideas for using mail merge for everyday tasks, check out some of our other little-known Microsoft Word tips .

Microsoft Word
Microsoft Excel

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Download a Word document of the rent cover letter template. (Your Name) (Address) (City, State Zip) (Date) (Landlord or Property Manager Name) (Address) (City, State Zip) Dear (Name of landlord or property manager), My name is (Your name) and I have a keen interest in renting the apartment you have available at (Property name or address).
Rental Cover Letter: Sample Letter to Rent a House
Sample Letter to Rent a House. Here's a handy cover letter template for a rental application to make the writing process as easy as possible. —. (Your name) (Address) (City, State ZIP Code) (Date) (Landlord or property manager name) (Address) (City, State ZIP Code) Re: (Your name) Rental Application Cover Letter for (Address or property name)
Cover letter for rental application template
Q1: How long should a cover letter for a rental application be? A1: Ideally, a cover letter for a rental application should be kept to one page in length. Q2: Should I address the cover letter to a specific person? A2: Yes, it is best to address the cover letter to the specific landlord or property manager by name if possible.
Rental application cover letter Tips to standout
This can help the lessor get to know you on a personal level and can set you apart from other applicants. 4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.
How to Write A Rental Application Cover Letter
Rental Application Cover Letter Template. Dear [Landlord/Property Manager's Name], I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my ...
How to Write a Cover Letter For a Rental Application
Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number), bank statements, and your personal references, you have to write a convincing rental application cover letter. There are many templates for a rental cover letter that seek to stand out amongst other ...
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Introducing our Free Rental Application Cover Letter template, a vital tool for prospective tenants seeking their ideal rental. Crafted to convey professionalism and genuine intent, this downloadable MS Word and Google Docs format provides a polished cover letter to accompany rental applications. Simplify the process and make a lasting ...
Rental Application Cover Letter
Rental Application Cover Letter. Last revision 02/05/2024. Formats Word and PDF. Size 1 page. Fill out the template. This Rental Application Cover Letter can be used by one or more tenants that are applying to rent a residential property such as a house or apartment. In today's competitive rental market, landlords are often overwhelmed with ...
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Discover the ideal tenant effortlessly with our "Free Rental Application Cover Letter" template. Crafted for convenience, this letter accompanies rental applications seamlessly. Available for download in MS Word and Google Docs formats, it offers a professional format to make your rental process smooth and efficient. Instant Download.
How to write a great cover letter for a rental application
An essential part of the application process undertaken by prospective tenants is writing a great cover letter. A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord. The cover letter summarises all ...
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On-Site Rental Application - The California-based real estate company, On-Site.com, provides its own take on the widely-used rental form. Download: Adobe PDF. Simple (Basic) Rental Application - This document only contains the most basic and straightforward information needed to investigate someone's past and current position. Download ...
6 cover letter tips for a winning rental application
Tie it all together. If you think anything in your application may not make sense to someone reading it or put you in a negative light, mention it in your cover letter. For example, if you don't have proof of income because you have just started at your new job, say it in your cover letter, don't let them make up their own mind. ‍.
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Introduce yourself - and other cohabitants - in a breezy manner. Describe your job, your family and also mention the reason for your move. In this cover letter, you should also say why you're interested in the apartment. Explain to the renter why you should get the flat. It's also a good idea to explain why you'd fit with the other ...
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In conclusion, a cover letter can make a significant difference in your rental application. By following these tips and guidelines, you can write a compelling cover letter that showcases your strengths and increases your chances of getting approved for the rental property you desire.
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Thank you so much for considering my rental application. I am looking forward to hearing from you. Sincerely, [Signature] [Your Name] [Your phone number] [Your email address] Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living ...
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To help avoid discriminatory outcomes, the Canadian Centre for Housing Rights (CCHR) has developed this toolkit, including two cover letter templates, to help you put your best foot forward, while avoiding some of the pitfalls that can impact your rental application. What a renter cover letter is and why it can help.
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Address the landlord by name, if possible, and use a formal greeting such as ""Dear Mr. Smith"" or ""Dear Ms. Jones."". This sets the tone for the rest of the letter and shows that you're taking the application process seriously. 2. Introduce Yourself.
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I am a great tenant and have always taken good care of my rental properties. I have never received a late rent notice or eviction notice. I have the following pet (s): ________. I would also like to inform you of the following: ________. I have attached the following documents to this letter, to help you review my application:
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3.0 Rental Applications Overview. 3.1 References. 3.2 RESOURCE: References Worksheet. 3.3 Credit Report. 3.4 RESOURCE: Credit Reporting Agencies. 3.5 Cover Letter. 3.6 RESOURCE: Cover Letter Template. 3.7 Pet Resume. 3.8 RESOURCE: Pet Resume Template. 3.9 Application Fees. 3.10 Personal Information. 3.11 Discrimination. 3.12 RESOURCE: BC Human ...
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Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals. Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position. Internship applications: Internships often require this document to understand your ...
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Writing Job Application Cover Letters It can be frustrating to regurgitate the same information in various cover letters for the many jobs you might apply for. ... Next, design your certificate in Microsoft Word. If you prefer, you can use a template by clicking File > Home > More Templates. Now, in the Mailings tab, click Select Recipients ...

Rental Cover Letter: Sample Letter to Rent a House

Why Write a Rental Cover Letter

Criteria Landlords Look For

What to Include in a Rental Cover Letter

Summarize Your Employment History

Share Your Hobbies

Discuss Your Thoughts on What Makes a Good Neighbor

Explain Why You Want To Live in This House

Sample Letter to Rent a House

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Letter Example 1:

Rental application cover letter Tips to standout

What is a cover letter for a rental property?

Why do I need a renter cover letter?

Advantages of a cover letter

Who reads a rental cover letter?

Is there a criteria lessors look for?

Things to include in your rental cover letter

How to format a rental cover letter?

Tips for writing a winning rental cover letter

Additional tips for securing the rental property

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What to Include in Your Cover Letter

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Rental Application Cover Letter Template

Final Touches

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How to Write a Cover Letter For a Rental Application

What to include in a cover letter

Rental cover letter examples

Example #2: Family home in a suburban area:

Create a good first impression on the application form

Personalise your rental application cover letter

Add links to your online profiles

Be extra helpful to the landlord or rental agency

Harmonise the letter with the application form

Documents you need in a rental application

Be honest and upfront in your cover letter

Can I rent a house without a job?

What are good reasons for moving from my last rental?

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Rental Application Cover Letter

Download this Rental Application Cover Letter Design in Word, Google Docs Format. Easily Editable, Printable, Downloadable.

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Residential Rental Application Form

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What Is a Rental Application?

How Long Does It Take to Process a Rental Application?

What Are Rental Application Fees For?

How to Screen a Prospective Tenant

Step 1 – Offering the Rental Application

Step 2 – Receiving Submissions

Step 3 – Choosing a Screening Service

Step 4 – Checking the Applicant’s Credit Score