omit the page number.
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APA references generally include information about the author , publication date , title , and source . Depending on the type of source, you may have to include extra information that helps your reader locate the source.
It is not uncommon for certain information to be unknown or missing, especially with sources found online. In these cases, the reference is slightly adjusted.
Missing element | What to do | Reference format |
---|---|---|
Author | Start the reference entry with the source title. | Title. (Date). Source. |
Date | Write “n.d.” for “no date”. | Author. (n.d.). Title. Source. |
Title | Describe the work in square brackets. | Author. (Date). [Description]. Source. |
On the first line of the page, write the section label “References” (in bold and centered). On the second line, start listing your references in alphabetical order .
Apply these formatting guidelines to the APA reference page:
On the reference page, you only include sources that you have cited in the text (with an in-text citation ). You should not include references to personal communications that your reader can’t access (e.g. emails, phone conversations or private online material).
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Paraphrasing is one way to use a text in your own writing without directly quoting source material. Anytime you are taking information from a source that is not your own, you need to specify where you got that information.
Note that the examples in this section use MLA style for in-text citation.
Students frequently overuse direct quotation in taking notes, and as a result they overuse quotations in the final [research] paper. Probably only about 10% of your final manuscript should appear as directly quoted matter. Therefore, you should strive to limit the amount of exact transcribing of source materials while taking notes. Lester, James D. Writing Research Papers . 2nd ed., 1976, pp. 46-47.
In research papers, students often quote excessively, failing to keep quoted material down to a desirable level. Since the problem usually originates during note taking, it is essential to minimize the material recorded verbatim (Lester 46-47).
Students should take just a few notes in direct quotation from sources to help minimize the amount of quoted material in a research paper (Lester 46-47).
Students often use too many direct quotations when they take notes, resulting in too many of them in the final research paper. In fact, probably only about 10% of the final copy should consist of directly quoted material. So it is important to limit the amount of source material copied while taking notes.
A note about plagiarism: This example has been classed as plagiarism, in part, because of its failure to deploy any citation. Plagiarism is a serious offense in the academic world. However, we acknowledge that plagiarism is a difficult term to define; that its definition may be contextually sensitive; and that not all instances of plagiarism are created equal—that is, there are varying “degrees of egregiousness” for different cases of plagiarism.
When you paraphrase, you use your own words. This is usually preferable to direct quotes because the information is written in your own style, but you must be careful not to change the meaning. When paraphrasing, you must still acknowledge where you got the idea from by including a parenthetical citation.
When citing paraphrased information, APA requires you to include the author and date. It is also recommended (but not required) that you include the page number. The format of the page number depends on if the information is on a single page or range of pages.
Number of Pages | Format | Narrative Citation Example | Parenthetical Citation Example |
---|---|---|---|
Single page number | p. 43 | Thompson (2014) believes that..... (p. 23). | (Thompson, 2014, p. 25) |
Page range | pp. 29-32 | Thompson (2014) believes that..... (pp. 11-17). | (Thompson, 2014, pp. 19-21) |
A review (Selby et al., 2017) identified several laws pertaining to cancer research in the UK that might be affected because of Brexit.
Patafio et al. (2016) investigated the relationship between cancer research funding and cancer research output and found that research output is not well correlated with the public health burden of individual cancers that was measure by mortality rates.
The authors (Lindqvist & Neumann) argue that security and privacy are crucial in the Internet of Things (IoT) because if future attacks are successful they can cause widespread destruction and even cost lives.
Bernard (2011) argues that Henry VIII's Catholicism was more than just Catholicism without the pope.
Surgery is considered a last resort in the treatment of plantar fasciitis Owens (2017) argues.
Strength training as treatment for plantar fasciitis, according to (Huffer et al. 2017) , does not contribute to the improved function and pain relief.
Many physical therapists use ultrasound therapy as treatment; however, numerous studies highlighted in the review published by Sanke and Radwan (2015) show that the therapy does not have any effect on the condition.
There are multiple types of cyberbullying (El Asam & Samara, 2016) .
A significant amount of youths' social interaction takes place through technology and children as young as 10 have access to mobile devices (Williford & DePaolis, 2016) .
The authors found that undergraduate students are afraid to report cyberbullying (Watts et al., 2017, p. 273) .
Original quotation:.
American commitment to self-government rested on the early experience of colonization. English common law was introduced with the first settlers, and each new colony soon had an elected assembly designed to represent and protect the interests of the settler population, acting like a local equivalent of the Westminster House of Commons. In theory, popular participation in government was balanced by a strong executive, in the person of the governor, supported by an advisory council. Bit in the first years of settlement, when colonies were sponsored by private companies rather than the Crown, governors and councils were often themselves elected, reinforcing the tendency towards local control (Conway, 2013, p. 33) .
The early settlers in Colonial American may have considered themselves English and loyal to the Crown. However, the local government structure supported a system of relative self-governance (Conway, 2013, p. 33) .
This information is intended to be a guideline, not expert advice. Please be sure to speak to your professor about the appropriate way to cite sources in your class assignments and projects.
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American Psychological Association. (2020). Publication manual of the American Psychological Association (7 th ed.). https://doi.org/10.1037/0000165-000
Bernard, G. W. (2011). The dissolution of the monasteries. History , 96 (324), 390-409.
Conway, S. (2013). A short history of the American Revolutionary War . I.B.Tauris.
El Asam, A., & Samara, M. (2016). Cyberbullying and the law: A review of psychological and legal challenges. Computers in human behavior , 65 , 127-141. https://doi.org/10.1016/j.chb.2016.08.012
Lindqvist, U., & Neumann, P. G. (2017). The future of the internet of things. Communications of the ACM , 60 (2), 26-30. https://doi.org/10.1145/3029589
Owens, J. M. (2017). Diagnosis and management of plantar fasciitis in primary care. Journal for nurse practitioners , 13 (5), 354-359. https://doi.org/10.1016/j.nurpra.2016.12.016
Patafio, F. M., Brooks, S. C., Wei, X., Peng, Y., Biagi, J., & Booth, C. M. (2016). Research output and the public health burden of cancer: Is there any relationship? Current Oncology , 23 (2), 75-80. https://doi.org/10.3747/co.23.2935
Sanke, P. L., & Radwan, T. S. (2015). Ultrasound as an effective treatment for chronic plantar fasciitis. Journal of foot & ankle surgery , 54 (4) 481-487.
Selby, P., Lawler, M., Baird, R., Banks, I., Johnston, P., & Nurse, P. (2017). The potential consequences for cancer care and cancer research of Brexit. Ecancermedicalscience , 11 (752-769), 1-3. https://doi.org/10.3332/ecancer.2017.ed63
Watts, L. K., Wagner, J., Velasquez, B., & Behrens, P. I. (2017). Cyberbullying in higher education: A literature review. Computers in human behavior , 69 , 268-274. https://doi.org/10.1016/j.chb.2016.12.038
Williford, A., & Depaolis, K. J. (2016). Predictors of cyberbullying intervention among elementary school staff: The moderating effect of staff status. Psychology in the schools , 53 (10), 1032-1044. https://doi.org/10.1002/pits.21973
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A direct quotation reproduces words verbatim from another work or from your own previously published work. It is best to paraphrase sources rather than directly quoting them because paraphrasing allows you to fit material to the context of your paper and writing style.
Use direct quotations rather than paraphrasing:
Instructors, programs, editors, and publishers may establish limits on the use of direct quotations. Consult your instructor or editor if you are concerned that you may have too much quoted material in your paper.
This page addresses how to format short quotations and block quotations. Additional information is available about how to:
Quotations are covered in the seventh edition APA Style manuals in the Publication Manual Sections 8.25 to 8.35 and the Concise Guide Sections 8.25 to 8.34
For quotations of fewer than 40 words, add quotation marks around the words and incorporate the quote into your own text—there is no additional formatting needed. Do not insert an ellipsis at the beginning and/or end of a quotation unless the original source includes an ellipsis.
Effective teams can be difficult to describe because “high performance along one domain does not translate to high performance along another” (Ervin et al., 2018, p. 470).
For a direct quotation, always include a full citation ( parenthetical or narrative ) in the same sentence as the quotation, including the page number (or other location information, e.g., paragraph number).
Format quotations of 40 words or more as block quotations:
Researchers have studied how people talk to themselves:
Inner speech is a paradoxical phenomenon. It is an experience that is central to many people’s everyday lives, and yet it presents considerable challenges to any effort to study it scientifically. Nevertheless, a wide range of methodologies and approaches have combined to shed light on the subjective experience of inner speech and its cognitive and neural underpinnings. (Alderson-Day & Fernyhough, 2015, p. 957)
Flores et al. (2018) described how they addressed potential researcher bias when working with an intersectional community of transgender people of color:
Everyone on the research team belonged to a stigmatized group but also held privileged identities. Throughout the research process, we attended to the ways in which our privileged and oppressed identities may have influenced the research process, findings, and presentation of results. (p. 311)
Table of Contents
Sometimes, you may paraphrase by combining a range of views and perspectives from multiple authors that discuss the same idea or concept. Regardless of how well you paraphrase, you must credit all the authors through in-text citations. How to paraphrase with multiple authors ? This article is all you need to get started.
Paraphrasing is the process of rewriting the original to produce another version that is accurate. The ability to paraphrase effectively is vital for writers, students, and researchers.
An in-text citation is a way of giving credit to sources or authors whose work you have used. Most used APA in-text citations are parenthetical and narrative citations.
The parenthetical citation provides information on the source by placing the author’s name and date in a parenthesis, at the end of the paraphrase. The narrative form of citation includes the author’s name as a part of the paraphrase, while the Year of Publication comes in a bracket. This form of citation is common at the beginning or the middle of the statement.
In cases where you paraphrase from a source written by multiple authors, it is crucial to cite all the authors. It is not enough to mention one author and disregard the others. You’re stealing an author’s work if you don’t acknowledge them. Plagiarism comes with severe consequences, and you wouldn’t want to be guilty of such an unethical act. The tips below will guide you on acknowledging multiple authors.
In citing two authors in a parenthetical citation, the authors’ last names should be separated by the ampersand symbol (&), followed by year of publication. For example:
… overreliance on detailed rules (Pierre & Frank, 2007).
For the narrative citation, the last names of the two authors should be separated by ‘and.’ The year of publication should follow in a bracket. For instance:
McCarthy and Nash (2004) describe outsourcing as using external suppliers to achieve efficiency.
First in-text citation.
When citing 3-5 authors in a parenthetical citation, include the last names of the authors, separated by the symbol (&) and year of publication.
… specified locations (Sharma, Saldana, & Katherine, 2012).
For narrative citation, the last names of the authors, separated by ‘and,’ should come first, followed by the year of publication in a bracket.
Sharma, Saldana, and Katherine (2012) described franchising as…
When citing various sources subsequently, include only the first author’s last name, followed by the abbreviation ‘et al.,’ and the year of publication.
James et al. (2012) view education as…
… society they live in (James et al., 2012).
To cite six or more authors, provide the last name of the first author with “et al.,” and the year of publication. This should be done for the first and subsequent citations.
Raphael et al. (2007) described the effect…
… as harmful (Raphael et al., 2007).
When you paraphrase from a work written by multiple authors, it is vital to adequately and appropriately cite all the authors. This article is a guide on how to paraphrase with multiple authors successfully, so your piece doesn’t pass off as plagiarized work.
Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.
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Paraphrases. A paraphrase restates another's idea (or your own previously published idea) in your own words. Paraphrasing allows you to summarize and synthesize information from one or more sources, focus on significant information, and compare and contrast relevant details. Published authors paraphrase their sources most of the time, rather ...
Parenthetical citation. For an APA parenthetical citation, write your paraphrase and then add the author and year in parenthesis at the end. Use a comma between the author and the year inside the parenthesis, and put the period for the end of the sentence outside the parenthesis. Example 1: Oh, say can you see by the dawn's early light.
When using APA format, follow the author-date method of in-text citation. This means that the author's last name and the year of publication for the source should appear in the text, like, for example, (Jones, 1998). ... If you are paraphrasing an idea from another work, you only have to make reference to the author and year of publication in ...
Activity 3: Writing a Long Paraphrase. This activity consists of three steps: Read the following published paragraphs and summarize them in your own words in two to three sentences (a long paraphrase). Do not repeat every idea. Instead, highlight important findings and accurately represent the meaning of the original.
Paraphrasing Guidelines (APA, 2020, p. 269) APA 7 notes that "published authors paraphrase their sources most of the time, rather than directly quoting" (p. 269). For writing in psychology, students should use direct quotations only sparingly and instead mainly synthesize and paraphrase. Webster-Stratton (2016) described a case example of a ...
Quoting is copying a selection from someone else's work, phrasing it exactly as it was originally written. When quoting place quotation marks (" ") around the selected passage to show where the quote begins and where it ends. Make sure to include an in-text citation. Paraphrasing is used to show that you understand what the author wrote.
Narrative Format. The author is used as part of the text, the date appears directly after the author in parentheses. ... There is no need to cite the work again in this paragraph provided it is clear that this is the only source being paraphrased. The APA Style and Grammar Guidelines provide this example: Velez et al. (2018) found that for ...
Paraphrasing. To paraphrase is to communicate the author's work in your own words and to acknowledge the source: Used to rewrite text in your own words. Used to clarify meaning. Used to shorten a longer statement, but keep the main ideas. Giving credit to the original author of the idea.
Basic guidelines for formatting the reference list at the end of a standard APA research paper Author/Authors Rules for handling works by a single author or multiple authors that apply to all APA-style references in your reference list, regardless of the type of work (book, article, electronic resource, etc.) Articles in Periodicals Books
When using APA format, follow the author-date method of in-text citation. This means that the author's last name and the year of publication for the source should appear in the text, like, for example, (Jones, 1998). ... Paraphrasing: Quoting (First Author's Last Name et al., Year of Publication) Example: (FitzGerald et al., 2020)
Covers formatting of essays, in-text and reference page citations with APA 7th Edition guidelines. ... End with a citation indicating the author of the source and, in APA style, the year it was published. ... Use paraphrase and summary frequently. APA is designed for the social and health sciences, which typically have less need for direct ...
No Known Author: Note that in most cases where a personal author is not named, a group author may be cited instead (eg. Statistics Canada). However, in certain cases, such as religious ancient texts, the author is unknown. Where you'd normally put the author's last name, instead use the first one, two, or three words from the title.
Let's look at these examples if they were written in text: An example with 1 author: Parenthetical citation: Following American Psychological Association (APA) style guidelines will help you to cultivate your own unique academic voice as an expert in your field (Forbes, 2020). Narrative citation: Forbes (2020) shared that by following American Psychological Association (APA) guidelines ...
Example with a named author: Gilmore, Tayler. (2023, August 5). ... APA format requires in-text citations. Paraphrasing: When paraphrasing an idea from one of your references, you'll include the author and the year from the full reference entry on your reference page. APA does allow for the writer to also include page numbers when creating in ...
In APA format, the information in a parenthetical citation is the author's last name, a comma, and the year of publication. If the author's last name and the date were given at the beginning of the paraphrase, they do not have to be repeated at the end. A page number is optional for a paraphrase, but it is a good idea.
APA Style, however, consistently uses the author-date format to identify an idea's origin. When repeatedly referring to the same source, it's not always necessary to include a parenthetical citation at the end of every paraphrased sentence, as long as the narrative plainly indicates where the information is coming from.
The APA manual recommends the use of the author-date citation structure for in-text citation references. This structure requires that any in-text citation (i.e., within the body of the text) be accompanied by a corresponding reference list entry. In the in-text citation provide the surname of the author but do not include suffixes such as "Jr.".
In-text citations briefly identify the source of information in the body text. They correspond to a full reference entry at the end of your paper. APA in-text citations consist of the author's last name and publication year. When citing a specific part of a source, also include a page number or range, for example (Parker, 2020, p.
Paraphrasing. When you write information from a source in your own words, cite the source by adding an in-text citation at the end of the paraphrased portion as follows: Mother-infant attachment became a leading topic of developmental research following the publication of John Bowlby's studies (Hunt, 1993). Note: If you refer to the author's ...
This guide is based on the 7th edition (2020) of the Publication Manual of the American Psychological Association.. General format for an APA citation: Author, A. A. (Date). Title.Source. Special Note on Formatting: APA requires the use of hanging indents and double spacing (this webpage does not allow for hanging indents, so these examples are flawed in that regard); however, check with your ...
APA Style is widely used by students, researchers, and professionals in the social and behavioral sciences. Scribbr's free citation generator automatically generates accurate references and in-text citations. This citation guide outlines the most important citation guidelines from the 7th edition APA Publication Manual (2020).
6 Steps to Effective Paraphrasing. Reread the original passage until you understand its full meaning. Set the original aside, and write your paraphrase on a note card. Jot down a few words below your paraphrase to remind you later how you envision using this material. At the top of the note card, write a key word or phrase to indicate the ...
When citing paraphrased information, APA requires you to include the author and date. It is also recommended (but not required) that you include the page number. The format of the page number depends on if the information is on a single page or range of pages.
when an author has said something memorably or succinctly, or. when you want to respond to exact wording (e.g., something someone said). Instructors, programs, editors, and publishers may establish limits on the use of direct quotations. Consult your instructor or editor if you are concerned that you may have too much quoted material in your paper.
Two Authors. In citing two authors in a parenthetical citation, the authors' last names should be separated by the ampersand symbol (&), followed by year of publication. For example: … overreliance on detailed rules (Pierre & Frank, 2007). For the narrative citation, the last names of the two authors should be separated by 'and.'.