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How to view Notes in PowerPoint with Presenter view

How to view notes in powerpoint presenter view, hemants@twc.

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How to View Notes in PowerPoint While Presenting: A Step-by-Step Guide

Have you ever felt the jitters when presenting a PowerPoint to an eager audience? I certainly have. It can be nerve-wracking to keep eye contact and effortlessly present your ideas. Seeing your notes while presenting in PowerPoint can dramatically boost your confidence and ensure you don’t miss any important points. Here’s how you can ace this:

When I’m presenting, my secret weapon is Presenter View. It allows me to see my notes privately while my audience focuses solely on the slides. It feels like having a cheat sheet, yet totally professional! With just a few clicks, I can activate Presenter View in the Slide Show tab and choose to display my notes on my primary monitor. This setup helps me maintain eye contact with the audience without constantly looking down at my papers.

Imagine your audience being completely engaged because you’re glancing at them more, rather than your notes. This simple trick makes presentations smoother and helps build a stronger connection with your listeners. Embrace Presenter View and make your next presentation the best one yet!

• 1.1 Using Keyboard Shortcuts
• 1.2 Leveraging the Control Bar and Tools
• 1.3 Managing the Slide Show Tab
• 2.1 Customizing Display Settings
• 2.2 Accessing Notes and Tools
• 2.3 Using Advanced Features
• 3.1 Engaging with Your Audience
• 3.2 Utilizing Visuals and Animations
• 4 Troubleshooting Common Issues

Navigating Slides Effectively

When presenting with PowerPoint, knowing how to efficiently navigate through your slides can greatly enhance your delivery and professionalism. Below are key strategies that help you move seamlessly between slides and utilize various tools at your disposal.

Using Keyboard Shortcuts

Keyboard shortcuts are a lifesaver during presentations. They allow you to quickly switch slides without searching for the right button on your screen. For instance, using the arrow keys lets you move to the next or previous slide effortlessly.

If you need to jump to a specific slide, just type the slide number followed by the Enter key. Esc key is handy for exiting the full-screen mode instantly. These shortcuts save time and keep your flow uninterrupted.

Leveraging the Control Bar and Tools

The control bar at the bottom of PowerPoint’s presenter view offers several useful tools. Here, you can find the pen , highlighter , and laser pointer . These tools are excellent for emphasizing points and keeping the audience focused.

• Pen and Highlighter : Use these for on-the-fly annotations.
• Laser Pointer : Handy for pointing out specific elements.

Additionally, the See All Slides feature on the control bar allows you to quickly find and jump to any slide. This is particularly useful if you need to navigate back to previously discussed topics.

Managing the Slide Show Tab

The Slide Show tab on the ribbon menu holds various options to control your presentation. In this tab, you can find the Start Slide Show group, which lets you begin your presentation from the beginning or from the current slide .

Another essential feature is the Set Up Slide Show , where you can configure options such as using Presenter View on a single monitor. This ensures that you can see your notes while the audience views only the slides, making your delivery more polished and professional.

Optimizing Presenter’s View

When presenting with PowerPoint, the Presenter’s View can be a game-changer by enabling smooth delivery and effective audience engagement. From tweaking display settings to utilizing advanced tools, this feature offers comprehensive control over presentations.

Customizing Display Settings

First, open the Slide Show tab in PowerPoint. Here, you can access the essential tools needed for customizing your presentation. It’s crucial to start by checking the “Use Presenter View” box.

Depending on your setup, you might need to select which monitor to display the Presenter View on. Choosing the correct monitor ensures that your audience sees only the slides while you manage the presentation effectively.

For those using one monitor, there’s an option to view presenter mode without the audience seeing your notes.

Accessing Notes and Tools

In Presenter View, your speaker notes are displayed alongside the current and next slides. This allows for discreet glances at your notes without breaking the flow of your presentation.

The control bar, usually found at the bottom left, offers some useful features. These include pen and laser pointer tools for marking important parts of your slide, as well as options to black or unblack the slide show to refocus audience attention.

If you need to edit notes on the fly, you can easily do so within the Presenter View itself. This is especially handy during interactive sessions or Zoom meetings.

Using Advanced Features

Advanced features in Presenter View can further enhance your presentation. You can navigate efficiently with options to see all slides and select any slide to display instantly.

Engage your audience with interactive tools such as annotations and laser pointer to highlight key points dynamically. Additionally, use the zoom function to focus on specific content, making it clearer for your audience.

Finally, make sure to explore timer and progress controls, which help in keeping track of time and maintaining the flow of your presentation.

Remember, these features are designed to enhance your presenting experience, making sure that you stay in control and your audience remains engaged from start to finish.

Effective Presentation Techniques

Mastering effective presentation techniques can significantly boost your confidence and engagement levels. Improving your interaction with the audience and utilizing visuals strategically is key.

Engaging with Your Audience

Engaging with the audience is crucial. It’s essential to establish eye contact to build a connection. I always aim to make eye contact with different sections of the audience to ensure they feel involved. Asking questions can also help in gauging their feedback and interest.

Using anecdotes or humor can make the presentation relatable. I make a point to be mindful of body language. For instance, by avoiding closed-off postures and instead opting for open and welcoming gestures. Confidence is vital; speaking clearly and at a natural pace can make a difference.

Engagement can also come through interactive tools like polls or live Q&A sessions. Keeping things dynamic not only maintains attention but fosters a sense of participation.

Utilizing Visuals and Animations

Visuals are powerful tools in any presentation. Leveraging graphs, images, and videos can help convey complex information simply and effectively. I often use visuals to break the monotony of text and keep the audience visually engaged.

Animations, when used sparingly, can highlight significant points. For instance, I use subtle animations to bring in bullet points one at a time, preventing information overload. Avoid overuse, as it can be more distracting rather than beneficial.

Thumbnails of your slides can help keep track of where you are in your presentation. A vertical scroll bar, under slide navigation, can also be useful for quick access to particular slides. This helps maintain a smooth flow and ensures you don’t lose track of your content.

Troubleshooting Common Issues

If your presentation appears on the wrong screen, don’t panic. This happens more often than you’d think, especially if using a single monitor. Swapping the displays usually does the trick. On Windows or Mac, head to the PowerPoint Slide Show tab and ensure the “Use Presenter View” option is checked.

Facing problems with the size of the text in your presenter notes? Adjust the text size in PowerPoint settings. On a Windows laptop, go to the View tab, select Zoom , and choose your preferred size. Mac users can achieve similar results via the same method.

Text not displaying correctly or appearing cut-off usually means it’s a resolution issue. Adjust your display settings via the Control Panel (Windows) or System Preferences (Mac) for optimal performance.

PowerPoint notes not syncing with slides is another common hiccup. This might be due to software glitches or outdated software. Ensure PowerPoint is updated to the latest version. If problems persist, restarting the software can often help resolve temporary glitches.

Want to use a smartphone as a remote? Apps like Microsoft PowerPoint Remote for Android or iOS can transform your phone into a handy clicker. They can even display your notes. 😊

Dealing with subtitles and closed captions in your presentation? If they’re not showing, navigate to the Slide Show tab, select Always Use Subtitles , and configure the settings accordingly. This can enhance accessibility for your audience.

If your taskbar is obstructing your view, you can tweak settings to auto-hide it. On Windows, right-click the Taskbar , select Taskbar settings , and turn on Automatically hide the taskbar . For Mac, adjust the Dock preferences in System Preferences .

Presenting Important Slides

It’s frustrating when your camera’s placement isn’t ideal. Adjust your laptop or external camera so your face is visible without blocking the slides. A bit of camera tinkering can greatly improve your presentation’s clarity and engagement.

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How To View Notes In PowerPoint While Presenting

Are you looking to enhance your presentation skills and engage your audience effectively?

Practical tips on using Presenter View effectively, based on the insightful tutorial by Regina Griffin, a teacher from Oregon, will be shared.

Key Takeaways:

Why is it important to view notes while presenting.

Viewing notes while presenting is crucial for maintaining a coherent presentation that effectively engages the audience and enhances the delivery of key points.

When a presenter refers to their notes during a presentation, it not only helps them stay organized but also ensures that they cover all essential topics. By glancing at their notes, the presenter can remember important details, statistics, or examples, which contributes to better memory retention and recall while speaking. This practice also fosters a natural flow of information, preventing the presenter from missing significant points or becoming sidetracked. Ultimately, effective use of notes paves the way for a polished and engaging delivery that captivates the audience throughout the entire presentation .

Keeps You on Track

These notes act as a blueprint, allowing the presenter to transition smoothly between different segments of the presentation. By glancing at the screen or referring to their notes, the presenter can seamlessly shift focus from one topic to the next, maintaining the coherence of the overall narrative. Having well-structured notes prevents the presenter from omitting crucial details or jumping between unrelated points, thus guaranteeing that all essential topics are adequately addressed.

Helps You Remember Important Points

Viewing notes in PowerPoint aids in recalling and emphasizing important points that need to be conveyed to the audience, enhancing the presenter’s ability to deliver key messages effectively.

Improves Your Delivery

The practice of viewing notes during a presentation enhances the delivery by providing prompts and cues that facilitate seamless transitions between topics, resulting in a more engaging and effective interaction with the audience.

How to View Notes in PowerPoint While Presenting

To view notes in PowerPoint during a presentation, follow these simple steps to enable the presenter to view and seamlessly navigate through slides while accessing your accompanying notes.

Open your PowerPoint presentation that contains the notes you want to view. Then, navigate to the Slide Show tab located in the top menu bar. Click on it to reveal a drop-down menu. From this menu, select the ‘Presenter View’ option to activate the feature that allows you to view your notes while presenting. As you present your slides, you’ll see the current slide, the next slide, a timer, and a section to view your notes. Utilize these tools for a seamless and professional presentation. Happy presenting!

Step 1: Open Your PowerPoint Presentation

Step 2: click on the ‘slide show’ tab.

Next, click on the ‘Slide Show’ tab within PowerPoint to access the necessary settings for viewing your presentation in the desired mode, enabling a smooth transition into the presentation view.

Step 3: Select ‘Set Up Slide Show’

Upon selecting the ‘Set Up Slide Show’ option, a dialog box will appear with various customization options. Choose between ‘Presented by a speaker’ or ‘Browsed at a kiosk.’ This allows you to control how the slides advance during the presentation.

Step 4: Choose ‘Presenter View’ Option

Presenter View in PowerPoint unveils a range of capabilities to assist presenters during their delivery. With this mode activated,

speakers can view their upcoming slides, speaker notes, and a timer all in one layout for seamless transitions. It allows for interactions with the slides while the audience sees only the main screen, ensuring a smooth and professional delivery. Presenters can

Step 5: Start Your Slide Show

Commence your slide show presentation in PowerPoint to transition into the presenter view mode, allowing you to view your notes alongside the slides for a more guided and effective delivery.

Step 6: Navigate Through Slides Using Notes

When delivering your presentation, having your notes readily available within the notes pane allows you to stay on track without disrupting the flow. This feature not only aids in maintaining a natural and engaging delivery but also enables you to make spontaneous adjustments or dive deeper into specific points as needed. By leveraging the notes pane effectively, you can effortlessly move between slides while keeping your key points in sight. This functionality ensures that you never miss a beat and can deliver your content with confidence and precision.

Step 7: Use Tools in Presenter View (Timer, Pen, etc.)

Tips for using presenter view effectively.

Enhance your presentation experience by following these valuable tips for utilizing presenter view in PowerPoint effectively, ensuring a seamless and engaging delivery that captivates your audience.

Practice Before Your Presentation

Engaging in pre-presentation practice sessions utilizing presenter view in PowerPoint can significantly enhance your delivery skills and boost your confidence. By rehearsing your presentation multiple times, you can identify areas that need improvement, perfect your timing, and ensure a seamless flow of information. Utilizing the presenter view allows you to preview upcoming slides, view slide notes, and manage the presentation layout, giving you more control and flexibility during your delivery.

Use a Remote or Keyboard Shortcuts

Keep your notes concise.

Ensure effective delivery by maintaining concise notes in PowerPoint, focusing on key points and essential information to guide your presentation without overwhelming yourself or the audience with excessive content.

Use Visual Cues to Help You Remember Important Points

Enhance your presentation delivery by incorporating visual cues such as pointers or laser pointers to emphasize and remember critical points, ensuring a dynamic and engaging interaction with your audience.

Mastering the art of utilizing presenter view in PowerPoint can significantly enhance your delivery, engagement, and overall effectiveness in meetings or presentations, ensuring a professional and impactful interaction with your audience.

By harnessing the capabilities of the presenter view, you can effectively manage your content, engage your audience with relevant cues, and maintain a professional and polished demeanor throughout your presentation.

Frequently Asked Questions

1. how do i access speaker notes in powerpoint while presenting, 2. can i view my speaker notes on a separate screen while presenting, 3. is there a way to hide my speaker notes from the audience while presenting.

Yes, there is. Simply go to the “Slide Show” tab and check the box next to “Hide Slide”. This will hide your speaker notes from the audience, but they will still be visible to you on your screen.

4. Can I customize the size and font of my speaker notes in PowerPoint?

5. are there any shortcuts for quickly accessing speaker notes during a presentation, 6. how can i print my speaker notes for reference before a presentation.

To print your speaker notes, go to the “File” tab and click on “Print”. Under the “Settings” section, choose “Full Page Slides” and select “Notes Pages” from the dropdown menu. This will print your slides with the speaker notes below each slide for your reference.

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How to use speaker notes in powerpoint.

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What is a travel router, and is it worth it, razer’s new keyboard isn’t cheating, despite what others claim, quick links, add speaker notes in powerpoint, use speaker notes during a powerpoint presentation.

Adding speaker notes to a PowerPoint presentation provides reference material for the speaker when they're presenting a slideshow, allowing them to stay on track without forgetting key message points. Here’s how to add and use speaker notes.

To add speaker notes in PowerPoint, you’ll first need to be in the Normal view. If you’re not already there, you can switch to Normal view by going to the “View” tab and then selecting “Normal” in the “Presentation Views” group.

Next, in the pane on left, select the slide where you'd like to add speaker notes.

Next, click the “Notes” button at the bottom of the window.

A small box reading “Tap to Add Notes” will appear beneath the slide. For Mac users, this will say “Click to Add Notes.”

Now, simply type the speaker notes for that slide. Repeat this process for each slide you'd like to add notes to.

There are two ways to use speaker notes during a presentation: by presenting on a secondary monitor or by printing out the speaker notes .

Using a Secondary Monitor

It’s safe to assume that most presentations will be presented on a secondary monitor. If this is the case for you, there’s not a whole lot you really need to do.

Related: How to Add an Extra Monitor to Your Laptop

The first thing you need to do is change the view to Slide Show. You can do this by selecting the Slide Show icon at the bottom-right corner of the window.

In this view, the audience will see only the slides as you’re going through the presentation. However, on your primary monitor, you’ll see the current slide, a preview of the upcoming slide, and your speaker notes for the current slide.

This is a convenient way to have a virtual copy of the speaker notes while you’re giving a presentation, but it never hurts to have a hard copy.

Printing the Speaker Notes

To print the speaker notes of your presentation, first select the “File” tab in the Ribbon.

Related: How to Print Multiple PowerPoint Slides to Each Piece of Paper

In the pane on left, select the “Print" button.

In the “Settings” group, select the option that says “Full Page Slides.”

A drop-down menu will appear. Here, select “Notes Pages” in the “Print Layout” group.

Finally, click “Print.”

You’ll now have a physical copy of your speaker notes.

• Microsoft Office
• Office 2016

How to Add Speaker Notes in PowerPoint (Tutorial)

Speaker notes in PowerPoint can be a lifesaver for presenters who need a quick reference during their talk. Instead of struggling to remember key points or losing your place during a presentation, you can have your notes right in front of you.

Whether you're a seasoned presenter or new to public speaking, this tutorial will help you feel more confident and prepared for your next presentation. With insights and practical tips from our in-house presentation designers , you'll have all the tools you need for success.

Let's dive in and explore how to add speaker notes in PowerPoint, taking your presentations to the next level!

In this tutorial, we’ll cover the following topics :

• Starting with the basics: How to add speaker notes in PowerPoint
• Ready to Captivate Your Audience? Let’s see how to view speaker notes while presenting
• From PCs to Macs, learn how to print speaker notes in PowerPoint
• Get answers to your FAQs and unlock tips for better presentations

Let’s start with the basics - or feel free to skip to your preferred section using the list above.

Adding speaker notes in PowerPoint

Adding notes to PPT is a reasonably straightforward process, regardless of your operating system. Here's how to add notes in PowerPoint:

• Select a slide you want to add notes to.
• View the Notes pane located beneath each slide. If it's not visible, you can make it appear by clicking Notes on the bottom taskbar.
• You will see a blank space with the prompt "Click to add notes." That's where you can enter your speaker notes.

Pro tip: Add Notes Via Notes Page view

Are you looking to give an impeccably organized presentation? Feronika Wulandari , design manager from 24 Slides, has a pro tip for you!

"For presentations that will be copied or distributed to the audience as a reference later, it is crucial to provide detailed speaker notes. Merely looking at our presentation slides may leave the audience struggling to grasp the context.”

If you're aiming for an impeccably organized and informative presentation, Feronika's advice is invaluable. Take your presentations to the next level by utilizing the powerful Notes Page view in PowerPoint . This feature allows you to incorporate comprehensive speaker notes into your slides, ensuring your audience can fully grasp the context after the presentation.

In the Notes Page view, you have complete control over the content of your speaker notes. Customize the font size, and enrich the notes with images, shapes, charts, and more. You can even tailor the background color to suit your preferences or corporate branding. As Feronika says:

“In the notes view, we can include ample text to facilitate the audience's understanding of the presentation's context. It also is an excellent tool for attaching references and citations, particularly for content-heavy presentations like scientific ones.”

Ready to try it out? Here's how you access the Notes Page view:

• Click View .
• Look for the Presentation Views section .
• Select Notes Page .

If you want even more control over how you want your notes to look, you can check out the Notes Master . This is how you can try it out:

• Look for the Master Views section .
• Select Notes Master.

Here you can choose the design and layout of the notes page and select options for your page setup. This is what the Notes Master looks like:

Now that you know how to add notes to PowerPoint, let's see how to present PowerPoint with notes.

Ready for your next presentation? Check out how to see speaker notes while presenting

To prepare for your next presentation, follow these steps so you can have your notes on hand without your audience being able to see them. First, click on the Slide Show tab , and select the box Use Presenter View . This is what the Presenter View in PPT looks like:

To access the presenter view, start your slideshow and then click on the left button of your mouse. From the options that appear, select Show Presenter View .

And last, learn how to print notes in PowerPoint

Printing PowerPoint presenter notes can be done in different ways, depending on your operating system. Let's look at each one of them.

How to print Speaker Notes (PowerPoint - Windows)

• Click File in the top left corner.
• Choose Notes Pages from the Settings dropdown menu.
• Adjust any other printer settings.
• Click Print .

How to print Speaker Notes (PowerPoint - macOS)

• Click File .

3. Click Show Details .

4. Select Notes from the Layout dropdown menu.

5. Adjust any other printer settings.

6. Click Print .

You may also want to know: How to print notes without slides?

If you want to print speaker notes only, this is what you should do:

• Go to the View tab and click Notes Page . On each page, you’ll see a thumbnail of the slide and the notes it has.

2. Select the thumbnail on each page and press delete . Repeat this step for each notes page.

3. Finally, go to the File tab and click Print. Now, repeat the note-printing process shown in the section above.

How to print PowerPoint slides with notes: Multiple per page

If you want to print multiple slides on the same page, including the notes, follow these steps: 1. Open the File menu, select Export , and click on Create Handouts.

2. Select Notes next to slides , and click OK.

This will begin the export to Word, where you can finish printing your slides and notes as a document.

Customer Frequently Asked Questions

What are speaker notes in powerpoint.

Speaker notes on PowerPoint presentations are a feature that allows presenters to add additional information that won't appear in the presentation slides.

PowerPoint notes can be used to provide additional context and details about the content on the slide, such as statistics or critical messages. They can also help emphasize specific points without cluttering their slides with too much information. They are a valuable tool for presenters to keep essential points at hand while giving a presentation.

These are some examples of speaker notes in PowerPoint:

Benefits of using speaker notes in PowerPoint

Why add speaker notes to PowerPoint? Learning how to use notes can be a game-changer , it can benefit you in many ways.

Speaker notes on PowerPoint can help you recall important points and key messages as you give a presentation. They also provide a security blanket, giving you the confidence to deliver your speech without worrying about forgetting something.

Remember, not worrying about memorization can help you prioritize inflection and tone and make you look more professional and connected with your audience.

How do I edit slide Notes?

A good thing to remember is that you can edit your speaker notes anytime you want. So, if there is a last-minute change or a new detail you would like to consider, you can follow these steps:

• Select the slide where you want to edit notes.

You will be able to see the Notes written in the Notes Pane . Click inside it so you can edit de content. Click outside the Notes Pane to save your changes.

What is the use of Notes Page view?

The Notes Page view is a PowerPoint feature that can help you upgrade your note-taking experience . Rather than presenting your notes in a simple text format, this feature presents them as individual pages with diverse layouts, colors, and formatting options for you to explore and customize.

If you would like to check out this feature, check out our Notes Page View section .

What is the advantage of the Notes Page view?

So, why is this feature impressive? Well, the Notes Page view offers several advantages that simplify the management of your notes:

• Organization: When it comes to giving presentations, being organized is essential. You can't afford to waste time deciphering your notes. With the Notes Page view, you effortlessly organize them into distinct pages, sections, or categories, allowing you to find what you need quickly.
• Personalization: The Notes Page view also puts you in complete control. It lets you customize the appearance and layout of your notes according to your preferences. You can explore a wide array of templates, themes, and styles, making your note-taking experience unique.

What is the difference between Slide Sorter view and Notes Page view?

The Slide Sorter view and Notes Page view are two different viewing options in PowerPoint .

The Slide Sorter view in PowerPoint provides a condensed and sequential display of all the slides in your presentation. It presents miniature versions of each slide in a grid layout, allowing you to manage the order and structure of your presentation easily.

This view is beneficial when you need to reorganize your content or gain a quick understanding of your entire presentation at a glance.

On the other hand, the Notes Page view allows you to see your slides along with any accompanying speaker notes . It is ideal for creating and reviewing speaker notes, providing a dedicated area to jot down the additional information you want to reference during your presentation.

You can customize and format your notes as needed, making them a valuable resource for guiding your delivery or providing more in-depth explanations.

Get outstanding presentations that make you stand out from the crowd!

If you want to improve your presentation skills and give a more professional image to your business, this tutorial can help. However, the design for your presentation is crucial, and that's where our presentation design solutions come in.

At 24Slides , we transform presentations from "good" to "extraordinary," saving you time and effort. Say goodbye to long working hours on PowerPoint and let our design experts amaze you overnight!

You might also like these articles:

• How to Add a Timer to Your Powerpoint Presentations
• How to Make a PowerPoint Slideshow that Runs Automatically
• How to Create Your Perfect Webinar Presentation (+Examples)
• Master Slides 101: How to Create and Use Master Slides in PowerPoint
• How to Track Changes in PowerPoint

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How to view your notes in the presentation mode

Usually, there are two different screens for the presentation. For example, one screen is your laptop and the second is the provided monitor, TV, projector, web application screen, etc.

Today is popular to give a presentation via the Internet. E.g., you can use a Web meeting application such as WebEx or GoToMeeting or present your PowerPoint presentation online using the Office Presentation Service , to show your presentation to the audience on the additional screen.

For this purpose, PowerPoint provides the Presenter view , a special view of the presentation that is available on systems with more than one monitor (presentation screen):

To start your presentation with the Presenter view , see some features of the Presenter view .

In the Presenter View screen, there are the following elements:

On the left side:

The timer can help you keep track of how long your presentation has dragged on. You can click on the pause button for some cases or even restart the timer.

On the right side:

• On the top, the next slide is shown (see how to create your own slide show ),
• On the bottom, the notes of the current slide.

You can reorganize the Presenter view by moving the divider lines to see more notes, or make the slide bigger:

The text should wrap automatically, and a vertical scroll bar appears if necessary. You can also change the size of the text on the Notes pane by using the two buttons at the lower left corner of the Notes pane:

See more about different features of Presenter view in how to make slide show easier and more informative using Presenter view .

See also this tip in French: Comment afficher vos notes dans le mode de présentation .

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Everything you need to know about using speaker notes in PowerPoint®

Chariti Canny

Through preparing for our Slide Design training , we realized there’s a feature that many presenters don’t realize plays a key role in slide design and speaker support: speaker notes in PowerPoint®.

To use your  speaker notes in PowerPoint most effectively during your next talk, follow the tips below.

What are speaker notes in PowerPoint?

Speaker notes in PowerPoint help presenters recall important points, such as key messages or stats, as they give a presentation. Some presenters even upload their whole script in there!

Even if you aren’t writing a complete script, using speaker notes for the high-level points of your script will help you match your talk track to what’s happening on the current slide you’re on.

It can also be handy for other purposes, such as:

• Adding nuanced information about a slide’s graphics
• Giving instructions for how to click through an animation
• Adding links to important files
• Providing stage directions
• Giving reminders of when to pause or give an anecdote
• Setting up triggers for gestures to a co-host or the audience
• General note-taking – just like if someone would use a scratch piece of paper

What are the benefits of speaker notes in PowerPoint?

You are the storyteller, and your slides are your support, forming the atmosphere and emphasizing your key points. Because there’s a limit to how much information people can process at one time — they will either listen to you or read your slides — it’s important to show only information essential for your story.

Speaker notes in PowerPoint allow you to move nonessential text and stats off your slides so that your audience can fully absorb your message. Having the info in the speaker notes allows you to be ready should your audience ask questions about your data , or other points in your presentation that may require additional information.

Though speaker notes should be a somewhat simplified version of what you are saying, using them for the high-level points of your script will help you match your talk track to what’s happening as you move through your presentation.

Spending a little time structuring speaker notes in PowerPoint can also be an easy way to turn your presentation into a dual-purpose file. Not only can you use your file to present, you can also use it as a standalone document that can be effectively shared without you presenting. This more advanced feature is described below.

How do I add speaker notes in PowerPoint?

There are two ways to add speaker notes in PowerPoint.

Method no. 1

Directly edit in slide editing mode (aka Normal View). Click the “Notes” section of the window and begin typing. If the “Notes” section is hidden, click the “Notes” button found in “Options” on the bottom right of the PowerPoint screen.

Method no. 2

Edit your notes in “Notes View.” Click on the “View” tab in the ribbon and click “Notes Page.” Here you have more room on the screen to write your notes and adjust the font size and layout.

How should you write speaker notes in PowerPoint?

Although some people feel more comfortable putting their complete script into the speaker notes section, one could also be brief in the notes, allowing them to sound more authentic when presenting. I have worked on a lot of high-stakes presentations and have seen this done both ways with success. So, it depends on your comfort level and ability with public speaking .

The first bullet point of your speaker notes can convey the overarching idea for the slide, and your other points can support it. I call these speaking touchpoints, and often they are short words or phrases that will remind me of what I want to say.

If one of your supporting concepts involves telling an anecdote or story (which we teach and recommend in all of our workshops, by the way!) you can trigger your memory by leaving a note to yourself in brackets. For example, you could type:

• As a company, we’ve been through difficult times before
• [Story: 2008 financial crisis]

It’s also important to keep these simple because the space to view them is limited. Though, there are times when a more elaborate note needs to be included. I’ve found that including a very important phrase in full is one of my favorite things about speaker notes. We often spend a lot of time crafting that pivotal moment, the pace of it, and the wording. Leave room to easily see it in presenter view.

Once, I sat through a presentation where the presenter stayed on one slide for quite some time. He was telling a long story that was coming back to resolve and tie together various points of information on the slide. To help himself stay on track, he wrote about six key speaking touchpoints in a list in the speaker notes, duplicated the slide (so it looked the same to the audience), then completed his next few speaking touchpoints for the slide. When he reached the bottom of the first six touchpoints he clicked the slide without missing a beat and continued the talk track. The audience had no idea that he just moved slides and he was able to use his notes, even though they were long.

The speaker notes are also an opportunity to include “stage directions.” These can be anything from reminding yourself to click and advance an animation, gesture to a co-speaker or member of the audience, or even take a breath and pause.

How do you project speaker notes in PowerPoint during a presentation?

PowerPoint is set up to show notes only to the speaker when a presentation is connected to another output, such as a monitor, a projector, a video conferencing app, etc. Just select the “Slide Show” tab and click “Presenter View” to enable a display that only you can see on your computer.

You’ll see your slides, speaker notes, and even a timer, but your audience will only see slides projected on a monitor or screen.

How else can I use my speaker notes in PowerPoint?

I mentioned that you can structure the Notes pages to act as a standalone document that can be shared without you presenting. This is a more advanced way to use notes, but extremely valuable.

Let’s say your presentation wowed your audience so much that they requested copies of your slides so they can reference them later, or share with others. Because you created a presentation meant to be shown, not read, chances are that your file won’t make sense to someone who wasn’t in the room.

Unless, of course, they can read and make sense of your speaker notes. Speaker notes can be used to create beautiful presentation artifacts for your audiences. By giving people a physical reminder of your presentation content, they’ll keep thinking about your talk long after you give it, and they’ll more easily share your message with others.

We recommend you do this with Slidedocs ®, a skimmable visual document that is a version of your slides meant to standalone. It’s great for pre-reads before meetings, leave-behinds at a presentation, or of course, a summary of your great presentation without your messy speaker notes and stage directions in there!

David Allen, the author of the bestselling series  Getting Things Done , leaves information behind after his talks to ensure that his audience remembers his key principles and methodologies.

After we created a cinematic presentation for David, we translated the rich, evocative images and layouts of his presentation into handouts using our Slidedocs® methodology so that anyone could read and understand his message even if they didn’t attend his presentation.

How can I use speaker notes in PowerPoint to create handouts?

Step 1: First, make the overall changes to the Notes master, such as how you want the slide image to appear and how much space you want your notes to have.

Step 3: Next, make changes to the layout in the Notes Master, keeping in mind that changes here will be reflected on all the notes pages.

In the image below, an example of a default Notes Master is shown at left, with a redesigned Notes Master on the right. In the modified version on the right, the slide image was resized and moved to the top left, and the notes box was reformatted and moved.

Not only can the Notes Master be adjusted, but each Notes Page itself can have text, charts, quotes, and images added as separate and additional content to augment what’s on the surface slide.

You can scale your slide thumbnail to any size and place it anywhere on the master. Headers, footers, and the note placeholder can be moved into any position you’d like. You can add objects to the Notes Master, but remember that objects added in Notes Master will appear on every slide’s notes page.

Thus, you must be strategic about what you add. To that point, adding a logo or some other universal image would make sense in the Notes Master.

Step 4: Once the Notes Master has been restructured, return to Notes Page View: View tab > Notes Page. You’ll see that the notes format matches the changes you made in the Notes Master.*

Step 5: For each page, add any custom graphics, data, text, or other items that relate to that slide. Remember, these will not appear on the slides. They will only appear in these notes.

In the layouts we created for David Allen below, we placed a small image of the slide on the top left of the page and a graphic and quote at the top right.

How do I print speaker notes in PowerPoint?

Perhaps you’d rather print out your notes instead of viewing them digitally on a monitor. Or maybe you’ve gone the extra step and customized your notes and now you’re ready to distribute them to your audience.

Step 1: Click the File tab and select Print to open the print dialog.

Step 2: Pull down the second menu within the Settings options. PowerPoint defaults to the Full Page Slides option, and you’ll need to switch it to Notes Pages option.

Now you can print the file in Notes Page View to give a hard copy to your audience.

Note: Image resolutions may be slightly less in printed or PDF Notes View. Text and shapes will remain the same.

By putting thought into how you prepare, use, and re-use your speaker notes, you ensure that your message resonates long after you and your audience leave the room.

How to get expert PowerPoint help the easy way

If you have a big, high-stakes presentation coming up, and would like additional help on crafting your speech, delivering your keynote, designing your slides, or engaging an audience to take an action, our Consulting services are here to help!

Talk to a Solution Architect about your needs, we’ve done the presentations, keynotes, and speeches for the big stages like HubSpot’s INBOUND , Salesforce’s Dreamforce , and many other events in between.

If you’d like to train up your team on better presentation design skills, we recommend talking to a Training Concierge about building a custom learning journey for your needs.

And if you’d like help today for your presentation fast approaching, take our 90-minute on-demand course on Slidedocs ® along with Slide:ology ®. Then you’ll be properly equipped to download our free Slidedocs® PowerPoint templates so you can get started on the path to nailing your next presentation immediately!

*A technical footnote: If your Notes Page view doesn’t change when you make changes to your Notes Master, you may need to reset your Notes Page view. Unfortunately, the following instruction only works on Windows. For resetting notes when on MacOS you will need to use the Developer Tab, which is not covered in this article. Open Notes Page view. On an empty spot of the notes page, right click and select Notes Layout. Select the box “Reapply Master”. This will remove any previous formatting that was on the notes and reset it to the current Notes Master. This will need to be done on each slide that may cling to the old Notes Page master format.

This article was originally published on March 23, 2020. It has been updated in August 2024 for relevancy.

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Home Blog PowerPoint Tutorials How to Work with Presenter View in PowerPoint

How to Work with Presenter View in PowerPoint

Not all presenters have excellent memory recall or the ability to speak flawlessly to the audience without any cues. However, many of them are good at hiding it by using Presenter View in PowerPoint. It is a presentation mode that enables the presenter to hide speaker notes and presentation controls from the audience while leveraging the various handy features offered by PowerPoint.

How to Use Presenter View in PowerPoint

To start using Presenter View, ensure it’s enabled before you begin your slideshow. If you are new to this feature, we recommend using this option to familiarize yourself with the various navigation options for this presentation mode. This might also be helpful if the PowerPoint templates you are accustomed to using might have animations that you might want to preview in this mode to understand when to give the next visual cue.

How to Enable Presenter View in PowerPoint

To enable PowerPoint presenter view, go to the SlideShow tab and make sure the Use Presenter View option is enabled. This will ensure that you can access Presenter View when you switch your slides to SlideShow mode.

Adjust Display Settings

You can swap between the presenter view and slideshow mode or duplicate the slideshow to exit the Presenter View from the Display Settings menu from the top toolbar.

Navigate Slides in Presenter View

Like any standard PowerPoint presentation in SlideShow mode, you can navigate between slides by using the arrow keys or with a presentation remote. Presenter View also provides slide navigation buttons to move the slides back and forth.

View Taskbar in Presenter View

The Show Taskbar option at the top enables viewing the taskbar. This can be helpful if you require using the taskbar, such as to view your battery charge, see the time, enable or disable another app from the taskbar menu, etc.

Reset or Pause the Timer

Once you start your presentation in Presenter View, a timer starts showing how much time you have spent in slideshow mode. This is an excellent way to understand how much time you have consumed for your session and to keep an eye out for good timekeeping. You can also hit Pause or reset the timer anytime.

Change the Size of the Speaker Notes

How to view notes in PowerPoint while presenting? If you have any speaker notes added to your slides, they will appear in Presenter View on your screen. You can increase or reduce the size of the text via the two options at the bottom of the speaker notes pane.

Using Annotation Tools in Presenter View

PowerPoint annotation tools can be accessed from the bottom toolbar in Presenter View. The Pen and Laser Pointer Tools button gives you access to the pen, ink colors, laser pointer, and eraser and also allows you to show or hide the mouse pointer via Arrow Options .

View All Slides in Presenter View

If you need to go back and forth to find a relevant slide for an ongoing discussion or query during your presentation, you can view all slides in Presenter View via the See all slides option.

Zoom Slides using Presenter View

PowerPoint’s Zoom feature lets presenters quickly pick a portion of the slide to zoom into. Presenter View allows you to leverage this feature by instantly selecting a portion of the slide to enlarge it after selecting Zoom into the slide option. To exit the Zoom mode or hit the Esc key.

Black or Unblack SlideShow

Sometimes, you might want to turn the screen blank for a while, such as during a mid-presentation break. The Black or Unblack SlideShow option blanks the slides for your audience while continuing to show you all navigation options via Presenter View.

Toggle Subtitles in Presenter View

One of the most revolutionary features introduced by Microsoft for PowerPoint over the past decade has been Live captions. This feature enables subtitles by converting speech to text as you present. You can toggle Live subtitles on or off while in presenter view to help your audience read what you speak.

Toggle Camera in Presenter View

Like subtitles, you can also toggle the camera on or off in Presenter View.

End Slideshow in Presenter View

There are different ways to end or exit a SlideShow from Presenter View. You can hit the Esc key or click End Slide Show . Similarly, you can click the three dots at the bottom and select End Show .

More Slideshow Options

Other than the various visibility prominent menus available to navigate, annotate, and present your slides, you can also find a few additional options via More slideshow options , which are accessible via the three dots at the bottom toolbar. These include adjusting the position of the subtitles, turning your screen white or black, ending the slideshow, etc.

How to Use Presenter View on a Single Screen

While Presenter View can be enabled to work with dual monitors, you can also use Presenter View on a single monitor with remote meeting apps like Zoom. A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options ) at the bottom in SlideShow mode and select Show Presenter View .

You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey.

The presenter can easily manage a PPT in presentation mode, with the utility to view speaker notes, annotate or zoom slides, toggle subtitles or camera on or off, and keep your audience engaged via better slideshow management. However, if you’re new to this presentation mode, a bit of practice might help you avoid confusion when presenting before an audience in Presenter View for the first few times. For more information, check our article about PowerPoint presentation shortcuts .

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How to Use Speaker Notes in PowerPoint

Speaker notes keep a presenter on track during a presentation

• Brock University

What to Know

• To add a note, go to Slide pane > select slide's thumbnail > enter notes into Notes pane.
• To see notes during presentation, go to Slide Show > Use Presenter View .

Here's how to use and print PowerPoint notes, accompanied thumbnail versions of the appropriate slides, as a handy reference when making an oral presentation. Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010; PowerPoint for Microsoft 365, PowerPoint for Mac, and PowerPoint Online.

How to Add Notes in PowerPoint

Keep on track during your slideshow by adding speaker notes to each slide of your presentation. You don't need to write down everything you want to say, just add enough information to keep your speech flowing.

Go to View and select Normal . In PowerPoint Online, toggle the notes pane on and off by selecting View > Notes .

In the Slide pane, select the thumbnail of the slide you want to add a note.

Place the cursor in the Notes pane. The text in the Notes pane reads, Click to add notes .

If you don't see the Notes pane, go to View and select Notes . On a Mac, drag the bar below the slide upward to reveal the notes section.

Type or paste your notes into the Notes pane.

Save the changes to your presentation.

How to See Your Notes During a Presentation

If your computer is connected to another monitor or projector, you can enable Presenter View in PowerPoint 2016, 2013, and 2010.

Go to Slide Show and select Use Presenter View .

Select the monitor that you want to use to view your speaker notes in the Display Settings dialog box. Place a check next to This is my main monitor .

If available, select From Current Slide , Custom Slide Show , Present Online , or Broadcast Slide Show . Each of these views displays your slideshow notes during the presentation.

PowerPoint for Mac works a little differently than the Windows version. To see your notes during a presentation, go to Slide Show and select Presenter View .

PowerPoint Online is unable to open a presentation in Presenter View because it can't connect to an additional monitor.

Tips and More Information on PowerPoint Notes

Speaker notes are notes added to PowerPoint presentation slides as a reference for the presenter . Notes in a PowerPoint slide are hidden during the presentation and only visible to the one presenting the slides.

Presenter View works only if your computer is connected to another display. The purpose of Presenter View is to show something different on your screen than on the one your viewers are watching.

While in Presenter View, you'll see the current slide, the upcoming slide, and your notes. Presenter View includes a timer and a clock that shows if your presentation is running too short or too long.

To exit Presenter View, and end the presentation, select End Slide Show at the top of the screen. If you don't see that option, right-click the slideshow and select End Show .

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How to View Notes in PowerPoint While Presenting on Teams

Do you frequently use Microsoft Teams for online presentations, but struggle to view your notes simultaneously? If so, it’s important to know how to view your PowerPoint notes while presenting on Teams. By doing so, you’ll be able to stay organized, on-topic, and well-prepared during your presentation. In this article, we’ll explore step-by-step instructions on how to view notes in PowerPoint while presenting on Teams. Let’s dive in.

Table of Contents

Why You Need to Know How to View Notes in PowerPoint While Presenting on Teams

Firstly, it’s essential to understand precisely why it’s so crucial to learn how to view notes in PowerPoint while presenting on Teams. By doing so, you’ll have access to all the essential information and talking points during the presentation without getting lost or distracted. By keeping prompt notes for quick reference, you’ll be able to stay on topic and maintain your confidence throughout the presentation. Furthermore, by viewing your notes onscreen alongside your PowerPoint presentation, you’ll be less likely to forget crucial points and details, which can help you to deliver a more successful and impactful presentation altogether.

Another reason why it’s important to know how to view notes in PowerPoint while presenting on Teams is that it allows you to customize your presentation for different audiences. With access to your notes, you can easily adapt your presentation on the fly to better suit the needs and interests of your audience. For example, if you notice that your audience is particularly interested in a specific topic, you can quickly refer to your notes and adjust your presentation accordingly. This level of flexibility and adaptability can help you to engage your audience more effectively and deliver a more memorable presentation overall.

The Benefits of Viewing Notes While Presenting on Teams

There are numerous benefits to viewing notes while presenting on Teams. For one, it can help to keep you on track, ensuring that you don’t miss any important points or ideas throughout your presentation. Additionally, it can be a convenient way to access information quickly, without having to refer to physical notes or other external sources. By keeping your notes visible on your screen, you’ll be able to give the audience clearer explanations, details, and statistics that can help you to maintain their engagement throughout the presentation.

How to Prepare Your PowerPoint Slides for Presenting on Teams

Before you learn how to view your notes in PowerPoint while presenting on Teams, it’s crucial to ensure that your PowerPoint slides are fully prepared for the Teams presentation. This involves taking care of the visual elements such as the font size, type, color, and layout of the slides. It’s a best practice to keep the slides concise and straightforward while also keeping the audience engaged with visually appealing slides, and effective transitions. By preparing your PowerPoint slides upfront, you’ll be able to focus better on your presentation and deliver a more impactful and effective message.

Step-by-Step Guide: How to View Notes in PowerPoint While Presenting on Teams

Now that you understand the importance of viewing notes in PowerPoint while presenting on Teams and have prepared your slides let’s explore the step-by-step process of how to view notes while presenting on Teams.

Open your PowerPoint presentation and select the “Slide Show” tab on the top menu bar.

Click on the “Presenter View” button located within the “Monitors” group. This will initiate the Presenter View mode.

You will now see the Presenter View appear on your primary screen, and your presentation on the secondary screen. Here, you’ll be able to see your notes in one section, along with the next slide and timing for each slide.

To advance to the next slide, use the arrow keys on your keyboard, or click on the forward button located at the bottom of the presenter view section.

If you wish to make any quick annotations or highlight points during the presentation, you can use the laser pointer tool, which will make it easier for the audience to follow your cues.

Once done with the presentation, press the “Esc” key to exit the presentation mode.

Tips for Using the Presenter View in PowerPoint on Teams

There are some essential tips and tricks that you should keep in mind when using the Presenter View in PowerPoint on Teams. Firstly, adjust the settings to match your needs and preferences. Adjust the font, text size, and color of the notes to get the attention of your audience. Also, keep a reliable internet connection and a computer that can handle a high-graphic presentation. This will ensure that you enjoy a seamless experience, with no interruptions or delays. Additionally, keep your notes organized and labelled in a clear and logical manner, for easy reference when presenting.

Troubleshooting Common Issues When Viewing Notes in PowerPoint on Teams

Despite the ease of use of PowerPoint on Teams, there are some common issues that can arise when viewing notes. For instance, if you have a low-quality video or network problem, the notes and slides might not display correctly. The fix is to ensure that you have a high-quality connection and adjust the display resolution of your presentation. Also, ensure that your PowerPoint software is up-to-date, and avoid opening too many files at once, as this can make the software crash and your notes inaccessible.

Best Practices for Using Presenter View in PowerPoint While Presenting on Teams

To make the most of the Presenter View in PowerPoint presentation on Teams, it’s essential to follow best practices for its use. Some of these include choosing a well-lit and quiet place to present, using a high-quality microphone, and maintaining eye contact with the camera if presenting virtually. Additionally, continually referring to your notes and utilizing the laser pointer tool can help to reinforce your arguments and improve your delivery. Finally, ensure that you engage your audience during the presentation by asking questions, responding to feedback, and keeping them interested throughout the presentation.

Advanced Techniques: Customizing the Presenter View in PowerPoint on Teams

There are some advanced customization options that you could take advantage of when using the Presenter View in PowerPoint on Teams. For instance, you can customize the gradient or solid color of your background, amend the size and location of the notes section, and adjust the timing for the presentation. This comes in handy especially when you want to add more details or data to the presentation to automate certain functions, like changing the slide transitions or animations.

How to Take Advantage of the Laser Pointer Tool in Presenter View on Teams

The laser pointer tool is a handy presenter tool that helps you highlight crucial points and get the audience’s attention. By using this tool, you can focus audience attention on a particular point or graph, which can help to help emphasize the point you’re making. You can easily access the laser pointer tool during your presentation by clicking on the “Use Pen” button in the Presenter View tab. Please select the “Laser Pointer” option to activate the tool, and then click on the slide where you wish to use the pointer.

Maximizing Your Presentation Impact with Notes and Annotations on Teams

One of the best ways to maximize the impact of your presentations on Teams is to use notes and annotations to make your presentation more organized, informative, and engaging. You can choose to add comments, highlights, or even bold text to your notes, which can help to reinforce your points and communicate more effectively with your audience. Annotations, on the other hand, can help emphasize a point, establish credibility, elicit emotions, or even create more interactivity with your audience.

Comparing Presenter View Versus Normal View: Which is Better for Your Presentation?

When it comes to presenting on Teams with PowerPoint, you have the option of using the Presenter View or the Normal View. While the latter option might be more straightforward and more accessible, Presenter View offers substantial benefits like seeing the next slide and having your notes visible alongside the slides. This helps to keep your presentation more organized and engaging. On the other hand, Normal View offers a more straight forward approach, and is ideal for short, less detailed presentations. Ultimately, the choice between Presenter View and Normal View comes down to the specific needs of your presentation and your audience, and what will work best to help you deliver the most effective results.

How to Switch Between Full-Screen and Presenter View Modes in PowerPoint on Teams

Another useful trick to learn is how to switch between Full-Screen and Presenter View modes in PowerPoint on Teams. To switch to full-screen mode while in presenter view, press the “F5” key. To return to presenter view, press the “Esc” key. This can come in handy when you want a more immersive presentation, but with quick access between your notes and your slides.

Using Presenter View as a Teaching Tool for Online Learning with Microsoft Teams

Using Presenter View as a teaching tool is a great way to enhance learning, cover significant topics, and ensure that the class is kept focused and engaged during online classes. With Presenter View on Teams, teachers can utilize the notes and annotations to help explain concepts, reinforce essential concepts, and keep the students engaged throughout the presentation. Some students might find it easy to follow the teacher’s notes and images during the presentation, while others might prefer to have them in-hand afterward. Overall, using Presenter View on Teams is an innovative and effective approach to modern teaching and e-learning.

Best Practices for Collaborating with Co-Presenters Using Presenter Mode on Teams

When it comes to working with co-presenters using Presenter View on Teams, there are some best practices to follow to ensure an excellent presentation. Firstly, assign roles to each co-presenter to avoid confusion and make running of the presentation smooth and effortless. Secondly, ensure that there is proper coordination and communication between the co-presenters to avoid any confusion or overlap during the presentation. Finally, ensure that everyone has access to the notes and annotations, and that everyone follows the same presentation guidelines to ensure an organized and effective presentation.

Viewing notes in PowerPoint while presenting on Teams is easy once you know how to do it. By following the step-by-step guide and implementing the tips and tricks we’ve covered in this article, you’ll be able to deliver professional, well-organized, and effective presentations to your audience on Teams, no matter what your topic or subject happens to be. Whether you’re preparing for a business meeting or holding a webinar, utilizing the PowerPoint presenter view on Teams is a great way to inform, educate, and entertain your audience all at once.

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Present on multiple monitors (and view speaker notes privately)

You can present with two monitors: Using Presenter View is a great way to view your presentation with speaker notes on one monitor (your laptop, for example), while your audience views the notes-free presentation on a different monitor (like a larger screen you're projecting to).

Note:  Make sure the device you're using for your presentation supports the use of multiple monitors. Check with your manufacturer for up-to-date information about multiple monitor support.

To do this procedure and split the view between projectors in this way, you must be connected to the second screen.

Set up PowerPoint to use Presenter view with two monitors

On the Slide Show tab, in the Monitors group, select Use Presenter View .

Windows Display Settings should open.

In the Display Settings dialog box, on the Monitor tab, select the monitor icon that you want to use to view your speaker notes, and then select the This is my main monitor check box.

If the This is my main monitor check box is selected and unavailable, the monitor is already designated as the primary monitor.

Select the monitor icon for the second monitor—the one the audience will watch, and then select the Extend my Windows Desktop onto this monitor check box.

Notes:  If the Windows Display Settings don't open, do the following:

Windows 10: Click Start > Settings > System > Display . At the top, under Customize your display , is a diagram of the screens connected to your computer, with each screen numbered. If you are connected to a project, typically it will be represented in the diagram as screen 2. Select screen 1 in the diagram, then scroll downward. Ensure that the check box named Make this my main display is selected. Above that check box, in the Multiple displays list, select Extend these displays .

Windows 8: Right-click the Windows Start button, click Control Panel > Display > Adjust resolution . In the Multiple displays list, click Extend these displays . Select the monitor on which you want to view your speaker notes, and click Make this my main display .

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Deliver your presentation on two monitors

On the Slide Show tab, in the Set Up group, click Set Up Slide Show .

In the Set Up Show dialog box, choose the options that you want, and then click OK . If you choose Automatic , PowerPoint will display speaker notes on the laptop monitor, if available. Otherwise, PowerPoint will display speaker notes on the main display identified in your Display settings ( Settings > Display ).

Extend vs. Duplicate: What happens after the slide show ends

PowerPoint does something behind the scenes to make the process of starting a slide show on a second monitor as smooth and quick as possible. When you enter Slide Show, PowerPoint automatically changes your display settings (also known as your display topology) to Extend .

What can be confusing is what happens after your slide show concludes:

In newer versions of PowerPoint , when your slide show ends,, PowerPoint reverts to your default setting, returning to Duplicate , if that's what you have chosen.

Video: Use Presenter view

View your speaker notes as you deliver your slide show

Video: Rehearse timings for a slide show

Zoom in to part of a slide in Slide Show view

Print your PowerPoint slides, handouts, and notes

Create a self-running presentation

Start the presentation and see your notes in Presenter view

PowerPoint videos not playing on secondary monitor

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วิธีดูบันทึกย่อใน PowerPoint ขณะนำเสนอด้วยจอภาพเพียงจอเดียว

เผยแพร่บน สิงหาคม 30, 2024

แชร์บทความนี้

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อ่านหน้าการเปิดเผยข้อมูลของเราเพื่อดูว่าคุณจะช่วย MSPoweruser รักษาทีมบรรณาธิการได้อย่างไร อ่านเพิ่มเติม

หากคุณต้องการทราบวิธีดูบันทึกใน PowerPoint ในขณะที่นำเสนอด้วยจอภาพเพียงจอเดียว ฉันจะช่วยคุณในเรื่องนั้น

หลายครั้งเมื่อนำเสนอ PowerPoint คุณอาจต้องการดูบันทึกย่อของสไลด์โดยไม่ให้ผู้ฟังเห็น ซึ่งจะกลายเป็นเรื่องยากเมื่อคุณนำเสนอโดยใช้จอภาพเพียงจอเดียว

โชคดีที่ Microsoft PowerPoint เครื่องมือนำเสนอ มาพร้อมกับ มุมมองผู้นำเสนอ ตัวเลือกที่ตอบสนองวัตถุประสงค์นี้ เมื่อเปิดใช้งาน จะแสดงบันทึกสไลด์บนหน้าจอแล็ปท็อปหรือพีซีของคุณ ในขณะที่ผู้ชมจะเห็นสไลด์บนหน้าจอโปรเจ็กเตอร์หรือหน้าจอขยายเท่านั้น

ฉันใช้ฟีเจอร์นี้บ่อยมากเพื่อนำเสนออย่างมั่นใจและมีประสิทธิภาพมากขึ้น นี่คือวิธีใช้งานฟีเจอร์นี้

ต่อไปนี้เป็นคำแนะนำทีละขั้นตอนเกี่ยวกับวิธีเปิดใช้งาน Presenter View และใช้งานขณะนำเสนอบนจอภาพเดียว:

• เปิด PPT ที่จะนำเสนอ ตรวจสอบให้แน่ใจว่าคุณได้เพิ่มหมายเหตุไว้ใต้สไลด์แต่ละสไลด์ตามความต้องการของคุณ

หากคุณต้องการปิดมุมมองของผู้นำเสนอ ให้ยกเลิกการเลือกตัวเลือกภายใต้ แสดงสไลด์ มาตรา.

ตัวเลือกภายใต้มุมมองของผู้นำเสนอ

Presenter View เป็นส่วนเสริมที่สร้างสรรค์และเป็นเครื่องมือช่วยชีวิตสำหรับครูหรือพนักงานบริษัทที่ต้องอ่านบันทึกระหว่างการนำเสนออยู่ตลอดเวลา ใน Presenter View คุณมีตัวเลือกมากมายที่สามารถใช้เพื่อปรับปรุงการนำเสนอของคุณ 

1. ปากกาและพอยเตอร์เลเซอร์

คลิกปากกาและ ตัวชี้เลเซอร์ ให้คุณมีตัวเลือกหลายอย่าง เช่น การเปิดใช้งานตัวชี้เลเซอร์ ซึ่งคุณสามารถควบคุมผ่านเมาส์ได้ คุณยังสามารถ เปิดใช้งานปากกาและเปลี่ยนสีหมึก การวาดหรือชี้ไปที่บางสิ่งบางอย่างบนสไลด์โดยไม่ต้องเปลี่ยนแปลงสไลด์ต้นฉบับ โปรดทราบว่าคุณมีตัวเลือกในการบันทึกการเขียนด้วยปากกาเมื่อสิ้นสุดการนำเสนอสไลด์ 

ในทำนองเดียวกันมี เน้น ตัวเลือกที่ใช้ได้ เน้นบางสิ่งบางอย่างบนสไลด์ขณะนำเสนอ อีกครั้ง นี่จะไม่ทำให้เกิดการเปลี่ยนแปลงใด ๆ ต่อสไลด์ต้นฉบับตามค่าเริ่มต้น

2. ดูสไลด์ทั้งหมด

ตัวเลือกดูสไลด์ทั้งหมด ช่วยให้คุณเห็นภาพรวมของสไลด์ทั้งหมดในงานนำเสนอของคุณ . ใช้มันคุณสามารถ ข้ามไปที่สไลด์ที่คุณต้องการทันที แทนการไปแบบสไลด์ต่อสไลด์

ซูมเข้าไปในสไลด์

นี่เป็นอีกทางเลือกที่น่าสนใจที่จะช่วยให้คุณ ซูมเข้าไปในส่วนหนึ่งส่วนใดของสไลด์เพื่อดึงความสนใจของผู้ชมไปที่ส่วนนั้น สิ่งนี้มีประโยชน์เมื่อคุณไม่อยากแก้ไขสไลด์ทั้งหมด แต่ยังต้องการเน้นเฉพาะบางส่วนด้วย

แล้วก็มี ตัวเลือกให้สไลด์ปัจจุบันเป็นสีดำหรือไม่มีสีดำ ในตอนท้ายของคุณ

นั่นคือวิธีการดูบันทึกใน PowerPoint ในขณะที่นำเสนอด้วยจอภาพเพียงจอเดียว

เป็นคุณลักษณะที่ยอดเยี่ยมในการใช้เพื่อพัฒนาทักษะการนำเสนอและทำให้การนำเสนอมีความมั่นใจมากขึ้น

โปรดแจ้งให้ฉันทราบในความคิดเห็นหากคุณประสบปัญหาอื่น ๆ เกี่ยวกับมัน

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Pranav เป็นนักเขียนด้านเทคนิคที่มุ่งเน้นการทำให้หัวข้อเทคโนโลยีที่ซับซ้อนเข้าถึงและเข้าใจได้ นับตั้งแต่เริ่มต้นการเดินทางในปี 2019 เขาได้พัฒนาช่องทางเฉพาะในการแก้ไขปัญหาสำหรับ Windows, iOS และ Android รวมถึงความเข้าใจด้านความปลอดภัยทางไซเบอร์ ผลงานของเขาปรากฏอยู่ในสื่อสิ่งพิมพ์หลากหลาย รวมถึง MakeUseOf, OnMSFT, GeekChamp และ MalwareFox เมื่อไม่ได้จมอยู่ในโลกแห่งเทคโนโลยี Pranav สนุกกับการใช้เวลาเล่นวิดีโอเกม ติดตามคริกเก็ต และเล่นหมากรุก

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