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Job Inquiry Letter: How to Write (10 Best Samples)

A job Inquiry letter also referred to as a letter of interest is a letter sent to a company that may be hiring, but hasn’t advertised its job openings.

Send this letter to your target company when you want to let them know that you are interested in working with them and seeing if any open positions match up with your skillset. A letter of inquiry helps you to network and be considered for employment as soon as a job opening arises.

A letter of job inquiry is different from a cover letter. A cover letter is customarily written in response to a job that is already posted. They are usually written when one is applying for a job opening to connect your skills with the requirements in the job description and then attached to your resume. A job inquiry letter, on the other hand, is for a job opening that has not been posted with the company with which you are interested in working.

How to Write a Job Inquiry Letter

You can greatly increase your chances of getting a job with a company of your choice if you know how to write a great job inquiry letter. A job inquiry letter is a great way to connect with a company. This is because the letter is unsolicited, and sending it shows that you are proactive and have a genuine interest in working with the company. Apart from inquiring about an open position, a job inquiry letter can also land you an informational interview with human resources or the executives at the company.

A properly drafted job inquiry letter is memorable and catches the recipient’s attention. Here are some things one should do and include in their job inquiry letter to make it more effective:

Find a contact person

Research and dedicate your time and resources to finding at least one person at the company to whom you will be addressing the letter. This will guarantee that your letter will land on the right hands, and if you are lucky, you may be considered for an opening. Finding a relevant contact person also shows your research skills as well as your dedication to the employer.

To find the right contact person, ask your friends, professional network, and family members if they know anyone who works at the company. If it’s a small company, this shouldn’t be that hard; you can call their generic phone and ask for information ask for the name of the individual/HR who oversees the department you are looking to apply to.

If you have no way of finding a contact person at the company, a web search for the company name and the job title you are looking to apply should give you some names of individuals working at the company.

Create a short and clear memorable introduction

After identifying the best person to address the letter to, you can then start drafting your letter. Writing an effective letter of job inquiry begins with an appropriate subject line. This line must reflect your understanding of the company’s culture.

If you happened to come across casual and creative employee bios while doing your research about the company, writing a more conversational letter will indicate that you are a great fit for the company. When writing the letter in a conversational manner, you have the freedom to add a bit of personality to help you stand out and make a great impression. The best way to start your letter regarding a job opportunity is by incorporating the recipient’s first name and a brief mention of the purpose of the letter in the subject line .

If you were given the contact by someone you know at the company, it would be great if you state your mutual connection in the letter to help you build a rapport. If you have been following this contact or company for a while, also include that bit to show your passion, dedication, and knowledge for this company.

Highlight your skills

Since you are writing a job inquiry letter, you want to show the company that you are the best fit for any opening that they may have. In your second paragraph, write about your strengths, skills, experience, and qualifications that make you the best candidate for the company. Explain how your skills would benefit the company. This is a summary to seize their attention and persuade them to contact you for further information.

To make sure that you draft an effective letter, make sure that you research the company. This way, you will be able to understand their needs, strengths, and weaknesses. If you identify a key area that they could improve, politely state this in the letter and explain to them how you could be the perfect candidate to improve that area. Avoid giving them too much information so that they will need to contact you for more explanations regarding the letter.

Write a brief conclusion

After conveying your skills and establishing a connection, conclude the letter by letting your potential employer know that you would like to meet with them, and thank them for their time. Make sure to include your contact information.

After writing a strong final statement, choose an appropriate, professional, and polite closing.

Send the letter

After properly drafting your letter and ensuring that everything has been covered, determine the best way to send the letter to your target recipient. You can decide to send the letter via mail, printed, or email. Since the job you are inquiring about is not yet posted, it is not time-sensitive, so a mailed job inquiry letter can leave a stronger impression.

Sample Job inquiry Letter

Peter Lawrence 6256 Ring Road Phoenix, ABC 82676 (888) 652-86226 [email protected]

14th August 20xx

Michael Smith Hiring Manager Tech Designs 7252 Royal Drive Richwood, QT 26526

Dear Mr. Smith,

For the past six-seven years, I have followed the career and success of ABC Ltd. closely through news, events, web search, and interviews. Your dedication and understanding of the news media and your acknowledgment of journalism play a vital role in today’s fast-paced information world, this, together with your belief in the power of the press, is exemplary.

I’ve had the chance to work for three widely known publications. After college, I worked for Small-Times publications, and I was able to learn all the aspects of getting the paper to the people on time. I was then promoted to the position of executive editor for a media corporation composed of mid-size newspapers in the middle-east. Currently, I am the Chief editor for one of the largest newspapers in the Midwest.

I would be thankful for a chance to have a meeting with you to get you insight and suggestions on how and where my skills and abilities would be of value to your company and inquire about the possible job openings you may have at your company.

I will call your office to set up a meeting with you. I look forward to meeting you.

Free Templates

When you should send a Job Inquiry Letter

Several situations require the use of a job inquiry letter. The first situation is when you want to get noticed by an employer who may not be recruiting. By sending a job inquiry letter to them, it acts as a way to get one’s resume in front of the hiring company and they may possibly consider you for the job even before the job is advertised. Employers like people who are proactive and therefore, on most occasions, those who send job inquiry letters are more likely to be given a priority over the others.

The second situation is when a candidate lacks relevant experience and they may like to join the company as an intern. Many companies do not advertise for internship positions and in such cases, job inquiry letters are extremely necessary if the candidate has to land any available opportunity in the company.

The third situation is when a candidate is unsure of the available job opportunities in a company. Writing the job inquiry letter will help the candidate know the available jobs to be listed.

Tips for Writing a Job Inquiry Letter

Creating a great impression and building a strong relationship with your prospective employers can help you grow your professional network and even land you your dream job. A job inquiry letter is the best way to contact individuals at your desired employer and inform them how your services would benefit their business. Make sure that you go through your letter carefully and ensure that it is free of grammatical errors . Here are a few tips to keep in mind as you finalize your job inquiry letter:

Be professional: a job inquiry letter might just be your ticket to landing that great job you’ve been eyeing and possibly your first point of contact with your potential employer. Start the relationship on a professional note by using professional greetings and closings, polite language, and make sure that you include all the relevant information.

Explain why you are interested in this employer: when writing a job inquiry letter, you must show the employer that you have done your research and that you are dedicated to working with them. To do this, you can include a brief explanation of some of your favourite products, features or why you would love to work with them

Highlight your qualifications: briefly introduce who you are and your skills and how they will benefit the company. Don’t go into more detail. Leave room for them to contact you if they would like to follow up to learn more about your qualifications after you have seized their attention.

Ask for an interview: ask the potential employer to set up a time to meet with you or talk over the phone. You can also use this time to create a rapport and elaborate on why you would love to work with them.

After writing the letter, determine the best mode to send it to your target recipient. The commonly preferred ways are email or print versions. Since the job you are inquiring about has not been posted yet, the letter is less time-sensitive, so mailed paper letters can create a stronger impression compared to an email. If the recipient of your letter receives a lot of email communications, and the emailed letter could easily be missed in their busy schedule. If you decide to mail your letter, fold it neatly and place it in a plain white envelope and make sure to include the recipient’s name and address along with your returning address.

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Nov 16, 2022

How to inquire about a job with 12 samples and a template

Here we show you process of sending a job inquiry email, including a list of the essentials you must include

Lawrie Jones

Table of contents

Need to send a job inquiry?

You’re in the right place, because next we unpack the process of sending a job inquiry email, including a list of the essentials you must include.

Whatever industry you’re in, by following our advice and using our templates, you’ll sound clear and confident when sending your email regarding a job opportunity. 

How to write an email asking about a job

Job opportunities don’t just appear; you’ll have to go searching – and for that, you’ll need to email. We know it can be tough to get the structure, tone, and timing right, which is why we’ve created the internet’s best guide on writing an email asking about a job.

In this guide, we unpack the process of sending a job inquiry email, including a list of the essentials you must include. By following our advice and using our templates, whatever industry you're in, you’ll sound clear and confident when sending your email regarding a job opportunity. 

What to say when emailing about a job

Before we break down what to include when emailing about a job, let’s look at some reasons why you’ll need to send a job inquiry email:

• You’ve seen a job advertised and want more information
• You want to check if applications are still open
• You want to clarify details (such as salary)
• You’re cold-calling to ask if there are any current or future job opportunities
• You know a company is recruiting and want to register your interest
• You’re following up with a recruiter or company after an interview

This isn’t a complete list but does illustrate some of the reasons for sending a job inquiry email. (You can find an additional seven reasons in our job inquiry email samples and templates below.) Now you understand some of the reasons why you might want to send a job inquiry email, here are 5 things you have to do or say when emailing about a job.

1. Job inquiry email checklist

Let’s start with a simple checklist. This list breaks down the essential parts of every job inquiry email. Tick them off as you’re working your way through!

• Short introduction of yourself
• State which job you’re inquiring about (to avoid misunderstanding!)
• Relevant personal information (more on this on the next point)
• Contact details (including preference)
• Offer to answer any questions or provide additional information
• You can attach your cover letter and resume
• Links to relevant social media pages (LinkedIn, Twitter) or portfolio pages

2. Include all relevant contact information

A job inquiry email is about creating a connection, but that won’t be useful unless you include all contact information. You should provide several options, including an email address, phone number, and (if relevant) a LinkedIn profile.

3. Show how you can provide value for the company

It’s important to show that you have relevant skills and experience, but that means nothing if you’re unable to deliver value for the client. When we talk about value, we mean explaining the positive contribution you can have to a business.

If you’re a seller, explain how you’ll sell more. If you’re a customer service expert, explain how you can improve interactions, etc.

The basic principle is that you should use every job inquiry email as an opportunity to highlight quickly why you would be an excellent fit for the role. (But don’t go too far into the details or overload them with information, or you could lose their interest!)

4. Provide a reference (if possible)

Do you have a friend or colleague who could introduce you to someone in the company you’re contacting?

A personal recommendation is a powerful tool in the world of recruitment. It automatically creates a connection and validates you in the eyes of the recruiter.

A recommendation won’t guarantee a job, and you’ll still need to provide a captivating CV and ace the interview, but it can provide a welcome boost.

5. Remember to follow up

Sending a job inquiry email is the start of the process. If you don’t receive a response in a few weeks, then be sure to send a follow-up. This shows you’re enthusiastic and excited about the position. 

When to send a job inquiry follow-up email? We recommend giving the recipient at least a week to respond to your message (and potentially a little longer). Email too soon, and you could appear pushy; too late could make your email perfunctory.

Job inquiry email format

Before we get into our job inquiry samples and template, let’s explain the email formatting process. There are three core parts to your job inquiry emails, the subject, body, and sign-off. You’ll need to get them 100% correct before sending your inquiry.

Here’s our breakdown of the best job inquiry email format.

1. Job inquiry email subject

The subject line is the start of your email and the first thing the recipient will read. Get it wrong, and your email could end up in junk before they’ve even read it.

We’re not going to provide an email subject line masterclass, but our simple tip is to make your email subject line personal, professional, and to the point. It’s something we do in the examples below:

• (Your name) – follow up on interview for (job name) position
• I’ve some questions about the (job name)
• Can you provide some extra information on (job name)?
• I’m (your name), and I’m interested in job roles at (company name)

2. Email body of job inquiry email

We provide more details in our samples, but each job inquiry email should always contain the following information, delivered in (roughly) this order:

• Explain who you are and why you’re emailing (“My name is (your name). I’m emailing you to ask whether you were searching for software developers to join your team?”)
• Be positive and offer value (I’m an experienced software developer with 10+ years’ experience. I excel at helping customers overcome difficulties, and I would love to work with you and some of the amazing businesses you have relationships with…)
• List what supporting information you have (I’ve attached a copy of my CV with this message and a link to my online portfolio and LinkedIn profile so you can learn a little more about me)

3. How to end a job inquiry email

There are two options on how to end a job inquiry email, the right way and the wrong way. You should end each email by setting out the next steps and providing a sign-off. Keep your emails short, but always provide the next steps in the process. 

When building emails, bullet points are much easier to follow. Here is how to end a job inquiry email (in two bullet points).

• Outline next steps (I’m finishing my current contract in the next few months and am looking for opportunities. If you have any, can we schedule a call or Zoom to discuss this? I’ll follow up next week if I don’t receive a reply to this message) 
• Sign-off (I look forward to hearing from you! Thanks, (your name)

How to email someone about a job samples and template

OK, so we’ve come to show you how to put this learning into practice.

Here are 12 email job inquiry example templates that you can read, review and learn from. These templates should cover the major reasons why you’ll want to send an email inquiry. 

If you don’t see the example email about job inquiry that you need, use the tips above and templates below to create your own. In the end, you should always use these templates as a guide to help you craft your own messages and inquiry emails.

12 job inquiry email examples

1. job inquiry email sample.

This is our standard job inquiry email template that embodies all the principles we set out above. It’s simple, clear, and consistent. OK, it’s not the most exciting inquiry email in the world, but it will get the job done (and hopefully take you one step closer to getting the job you want!).

2. How to email about a job opening sample

A typical reason for sending a job inquiry email is to request details on an opening. You’re not sure you want to apply and need some information before you do.

If that’s the case, then this template covering how to email about a job opening is for you.

3. Email a company about a job opportunity sample

This template is similar to the email above but goes to the company. What's the difference, and why does it matter?

You’re dealing with an anonymous email address that multiple people can open and read, so we strip this email back to the basics.

4. Cold email job inquiry sample

Cold job inquiry emails are sent to someone who may not be actively recruiting. They’re a common way to get an early insight into new opportunities and create connections with recruiters.

Here’s a formal cold email job inquiry sample that doesn't try too hard to be familiar or funny (as nobody really likes that).

5. Sample email about job interest

Some recruiters ask you to register interest in a job before they accept applications. Why? This may be a way to strip out those who aren’t suitable from applying, or a way to increase applications.

Either way, this sample email about job interest is the one to send.

6. Job inquiry introduction email sample

A job email inquiry is, as we’ve explained above, a great way to gain an advantage over the competition.

This job inquiry introduction email sample is a request to a connection you already have to recommend you for a role. 

7. Sample follow-up email about job

Sometimes, you need to take the initiative and send a follow-up email about a job inquiry. As you’ll see in this sample email follow-up about a job, we’re brief and get straight to business but also provide some space to add a compliment.

8. Sample email inquiry about a job after interview

You’ll likely have to go through several interview stages before you secure a position, during which you may have several questions about the job, salary, benefits, and more.

This sample email inquiry about a job after an interview is an effective way to ask them while boosting your profile.

9. How to ask for more information about a job email sample

You may have some questions about a position before investing time in creating an application. This job inquiry sample covers how to ask for more information.

10. How to ask questions about a job offer email sample

Hooray, you’ve been offered the job – but you still have questions. So, what do you do?

Here’s how to ask questions about a job offer email template. We’ve provided gaps you’ll need to fill, so make sure you do them before sending!

11. Job-status inquiry email sample

The recruitment process has several stages and can be very slow. This job-status inquiry sample is a positive way of giving the recruiter a gentle push forward. Again, it’s important to adapt this template to fit your circumstances and personality.

12. How to write an email asking about a job vacancy

Another common email inquiry is to ask for information on a vacancy. You may want to know about pay, conditions, benefits, or flexible working options.

Whatever the reason, here’s how to write an email asking about a job vacancy. 

Job inquiry email template

We hope you’ve found the job inquiry email samples above useful. If you’re looking for a basic job inquiry email template to base your messages on, this one is for you. Copy, paste, edit, and update. Fill in the gaps, and be sure to proofread before sending!

Flowrite email template for job inquiry

There is no 100% right or wrong way to send a job inquiry, but having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails, ensure top notch grammar and nail the correct format, every single email .

Our tool turns your words into ready-to-send emails using artificial intelligence, like this:

Final words on job inquiries

Learning how to write job inquiry emails is an integral part of searching for a job and securing one!

We hope our guide has helped answer your questions and provided some useful insights. The core of a great job inquiry email is to show enthusiasm and excitement while ensuring you’ve included all the essential elements.

Don’t try to be too creative; just be clear and get to the point. If you get stuck, follow our templates or (even better) use Flowrite!

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• Career Planning
• Finding a Job
• Cover Letters

Sample Messages Asking About Available Jobs

What to Say (and Not Say) When Asking About Job Opportunities

What to include in an inquiry message, options for addressing the letter, should you use mail or email.

• Sample Inquiry Letters
• Inquiry Letter for a College Graduate
• Networking Inquiry Letter

Include a Copy of Your Resume

• More Ways to Get Noticed

What's a job inquiry letter, and how can it help you get hired? Not every job opening appears on a job board or search engine. Some of the best opportunities are filled internally or  through referrals , so you might have to be proactive to find your dream job at a company you'd love to work for.

One of the best ways to get noticed by an employer is to ask about job openings  before  they’re advertised. Here are some ways to find unadvertised job openings.

Even if the organization isn't hiring, you might be able to capture someone's attention for future reference if you submit a well-written inquiry letter. Knowing what to say—and what not to say—in the letter can be critical to your success. Use these sample messages as you reach out to companies and ask about job opportunities.

Tell the company you're interested and why, explaining what it is about the organization that caught your attention.

Summarize your skills, education, and experience, and mention how they could help the company.

Ask for an interview and let the reader know you'll follow up within a certain period of time.

Stick to the highlights and leave the details for your resume, which should be included with your letter.

Don't embellish and run the risk you'll be tripped up by not-quite-accurate facts when you're questioned during an interview.

Don't act like you're desperate—be confident about your skills and how they can help the company.

The bottom line is that an inquiry letter is a sales pitch. You must sell your expertise to the reader and get them thinking about the possibility of hiring you.

Your message should be written in a professional business letter format:

• Introduce yourself and your interest in the company in the first paragraph.
• The second paragraph should include a brief synopsis of your experience, education, and qualifications—"brief" being the operative word. Focus on the highlights.
• Use the third paragraph to request a meeting to discuss a possible career with the company. You might also mention that you'll follow up by email or telephone in a few days or a week.

If you already know someone at the organization, you can write directly to that individual. Otherwise, to whom you address your letter can depend on the company's size.

Address it to the CEO or the president of a smaller employer because the person who runs the company will most likely be involved in hiring decisions. For a large company, try to locate someone on the management team who's responsible for the department in which you want to work.

Be sure to address it to someone. Letters and emails sent to a general email account (careers@company.com) probably won't get read.

This is one time when bypassing human resources or a hiring manager can make sense because you aren't applying for a job that's been posted.

Most hiring occurs online these days, but an inquiry letter sent by mail has a better chance of being read than an email message when you're inquiring about unadvertised openings. Additionally, consider LinkedIn for your outreach. Some people, especially recruiters, might be more responsive on social media.

If the company is working remotely, an email or LinkedIn message is a good option to reach out.

Sample Inquiry Letters Asking About Possible Job Openings

You can use these samples as models to write an inquiry letter asking about job opportunities.  Download the template (compatible with Google Docs and Microsoft Word), or review more examples below.

Inquiry Letter Asking About Possible Job Openings (Text Version)

Your Name Your Address Your City, State Zip Code Your Phone Number Your Email Address

Contact Name Title Company Address City, State Zip Code

Dear Mr./Ms. Contact,

For the past ten years, I have followed your career and the success of [Insert name of Employer / Organization] through news events, interviews, and web research. Your dedication to the news media and your understanding of the important role journalists play in today's fast-paced information highway, coupled with your belief in the power of the press, is exemplary.

I have had the privilege of honing my journalistic abilities on three widely different publications. When I left college, I immediately went to work for the typical small-town newspaper and learned all aspects of getting the paper to the people promptly. I then moved to a position as a regional manager for a media corporation composed of small to mid-size newspapers in the Midwest. In my current position, I am the Chief Correspondent for one of the largest newspapers in the southwest.

I would like an opportunity to visit with you to get your insight and suggestions on where my skills and abilities would be of the greatest value to the ABD Company and to inquire about possible job openings with your company.

I will call your office to set a convenient time. I do look forward to meeting you.

Your Signature (hard copy letter)

Inquiry Letter for a Recent College Graduate

This second example is good to use as a model when you're sending an inquiry to a company as a recent college graduate.

As a recent honors graduate in Accounting at the [insert name of university], I am eager to find a position with a Top Ten accounting firm. Since almost the beginning of my academic major studies, I have researched national accounting firms to determine which might provide challenging career opportunities.

[Insert name of firm] is at the top of my list of “dream employers.”

I am thus writing to inquire if you are anticipating needing either intern or entry-level accountants in the near future. Eager to gain real-world experience, I am willing to work my way up within your organization.

The talents that I can bring to the table include a strong aptitude (as proven by my 4.0 GPA) in the areas of financial accounting, auditing, corporate accounting, management accounting, and business tax accounting. Possessing a strong attention to detail, I meticulously check and double-check my work to ensure that all reports are correct and ready for submission well ahead of deadlines.

I would be grateful if you would add my name to your pool of potential job candidates; a copy of my resume is attached. Please let me know if I can provide you with any additional information. I would welcome the opportunity to speak with you to learn more about career opportunities at [insert name of firm]. Thank you for your time, consideration, and forthcoming response.

Letter Asking About Jobs at a Networking Contact’s Employer

This letter inquires about job openings at a networking contact's employer.

Dear Mr./Ms. Hiring Manager,

My former co-worker, [insert contact’s name], suggested that I write to you to inquire about job openings in your graphic design department.

I’m a passionate fan of [insert company’s name] going back to the days of the Brand X campaign. I’m always excited when something new pops up on your Instagram, and I feel like I can identify [company name’s] work when I encounter it out in the wild. (Bring me in for an interview, and you can test me!)

In my current job as Lead Graphic Designer for [insert employer’s name], I manage a team of five or six designers as well as act as point person for all our projects. I have extensive experience with Adobe Creative Suite, HTML5, and CSS. I’ve attached my resume and a few samples from my portfolio, so that you can see my work for yourself.

I’d love a chance to put my skills to work for you. Thank you for your time, and I hope to hear from you.

Best Regards,

Include a copy of your resume to provide more details about your credentials and background. Take the time to review your resume before you share it with a prospective employer.

Making a few changes can  help your resume get a closer look . For example, you might change your font to something classic and professional, like Arial or Calibri, or add bullets to make it easier to read. In any case, it’s essential to keep your style choices clean and consistent.

Don’t change fonts midway through your resume or overuse formatting like bold and italics. Make sure everything is easy to read.

It’s also important to customize your resume for every job opening. Employers want to hire candidates who are excited about this job, not just any job.

More Ways to Get Noticed by a Company

In most cases, just sending a letter isn't going to get you hired. It's a good first step, but you can help yourself  get hired by a company you'd love to work for by connecting on social media (including LinkedIn), signing up for  job alerts , and looking for opportunities to connect with company recruiters.

Key Takeaways

• Not all job openings are advertised, so taking the initiative to inquire about opportunities can lead to discovering unadvertised positions.
• Clearly express your interest in the company, briefly highlight your relevant skills and experiences, and request an interview professionally and confidently.
• Address your message directly to individuals involved in the hiring process, consider using mail for better visibility, and always customize your resume and message for each opportunity.

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How To Write A Letter Of Inquiry (With Examples)

• Introduce Yourself In An Email
• How To End An Email
• Email Etiquette
• Emailing A Resume
• How To Cold Email
• Warm Regards
• How To Write A Letter Of Inquiry

Find a Job You Really Want In

If you’re job searching for the career of your dreams , writing a letter of inquiry, also often called an LOI or a job inquiry letter, can be a great way to stand out, network with professionals in your field, find qualifying open positions, and, eventually, get hired to do work you love.

A letter of inquiry is especially important if you’re looking to work at a specific company or in a specific role. Being proactive and notifying an employer, hiring manager , or corporation of your interest through a job inquiry letter can greatly benefit you during your job search and throughout the onboarding and hiring processes .

The letter of inquiry template and tips outlined in this article can prove instrumental in writing a professional job inquiry letter and landing a top-paying and rewarding career for job-seekers searching for occupations in specific fields or at a specified business or corporation.

Key Takeaways:

Writing a letter of inquiry tends to be a more proactive way for job seekers to establish a positive professional relationship with individuals , teams, and companies they’re interested in working with.

Instead of waiting for job advertisements to be posted online or on public job boards, a letter of inquiry goes right to the source and can be a great method of finding your next career job before the competition.

It’s usually best to send your letter of inquiry a few weeks before that hiring season or before your graduation if you are a high school or college graduate.

What Is a Letter of Inquiry?

How to write a letter of inquiry, example of a letter of inquiry, when to send a letter of inquiry, letter of inquiry tips, final thoughts.

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A letter of inquiry refers to a professional document sent by a job seeker to an employer or hiring manager which references an individual’s professional skills and qualifications and explicitly asks if there are any job openings within the company.

A job inquiry letter is a great platform for both highlighting your professional expertise and explaining how you could benefit the company you’re inquiring with. Similar to a cover letter , in a letter of inquiry, job seekers should aim to tell hiring managers why they’re the best-suited candidate for any potential job openings.

Unlike a cover letter, which is typically sent to an employer along with a formal job application for a position that is already posted on their website or a public job site, a letter of inquiry is sent before a position becomes vacant or a company begins accepting applicants for open roles.

The purpose of a letter of inquiry is to contact employers who may be hiring but don’t necessarily have active job postings , so it’s important to put your best foot forward and use your LOI to stand out and, hopefully, be considered for employment.

The best letters of inquiry reiterate the qualifications and experiences listed on your resume and serve to convey your personality, work style , and professional goals while explaining your enthusiasm and excitement at the opportunity to work in a specific role or at a specific company.

Just like a professional office letter, your letter of inquiry should be clean, concise, and professional. An effective job inquiry letter will bring your skills , qualifications, and previous relevant experience to life and successfully summarize and capture your enthusiasm and passion.

Generally, your job inquiry letter should be a one-page correspondence that highlights your key qualifications and explains how you could benefit the business or organization. The trick to writing a perfect inquiry letter is properly structuring the professional document so that it is both easy to read and informative.

A great letter of inquiry is typically composed of:

Header. This will include a header in which you professionally address the hiring manager, supervisor , or employer.

Introduction. A compelling and memorable introduction paragraph in which you clearly express your interest in employment. This can include the name of your organization, how much money you are requesting and description of the project.

Body paragraph. A dense body paragraph that focuses on your skills and qualifications, interest in the company, and how you could benefit the business. This is where you will list projects that your organizations has already completed successfully.

Include a need statement and need solution. Your need statement will be in the body of the paragraph and it will explain the reason your organization needs the funding.

Your need solution will be after the need statement. This will include how your organization plans to respond to the needs that you have already identified.

Conclusion. This should include a brief summary which restates the main points of your letter. This is also where you will thank the recipient for their consideration. Include your contact information and any attachments.

Generally, job inquiry letters, like professional cover letters , should be between three and four paragraphs long — and less than one page. The business document should also be formatted with standard one-inch page margins and written in a generic font.

If you’re on the hunt for a rewarding career in your field of expertise, writing a professional letter of inquiry is a great way of networking with industry professionals and finding your dream job.

Using a letter of inquiry template when composing and submitting your LOI could help you get hired by companies across nearly professional industries.

Here’s a great example of a professional and properly formatted letter of inquiry:

William Francis Hiring Manager RAP Properties 22 Sycamore Drive New York, NY 10077 Dear Mr. Francis, I have been following the recent growth of the business after the launch of your new apartment complex in Queens. I am writing to express my sincere interest in working with the property management team at RAP Properties. I have several years of professional property management experience at The Whitney Apartments and am confident that my skills and abilities would be a great asset to RAP Properties. During the entirety of my role as a property manager at The Whitney Apartments, I have had zero vacancies and steady positive approval ratings from both residents and senior management. Additionally, revenue streams have increased more than 60 percent over the five years I have been part of The Whitney team. I have a proven record of managing 100 plus unit apartment complexes, supervising employees, preparing budgets, processing applications, and working closely with residents and maintenance, security , and professional personnel to ensure clean, safe, and properly run properties. I am excited to discuss further how my qualifications could benefit RAP Properties and hope that you can add my name to your list of potential candidates for future property management positions. Thank you so much for your time and consideration. Kind regards, Maggie Lynch (917) 924-9870 [email protected]

Figuring out when to send a letter of inquiry is almost as important as sending the letter itself.

Depending on the field you’re seeking employment in, where you are in your career, or the company you’re inquiring with, there can be a right and wrong time to send a job inquiry letter.

If you work in a field where hiring typically occurs around a specific time each year, like a teacher, camp counselor , or seasonal employee, it’s usually best to send your letter of inquiry a few weeks before that hiring season.

Likewise, if you’re graduating college, high school, or any other professional certification course, it’s also a great idea to send your inquiry letters out a few weeks before graduating.

For most other careers, where hiring doesn’t necessarily happen on a specific schedule, it may be a good idea to research the company and its employees and check out their competition to predict when they may start hiring and send your inquiry letter out accordingly.

When writing a well-formatted, clean, and concise letter of inquiry, it’s important to stay professional and on track, structure your letter appropriately, be bold and confident, and send your letter to the best-suited individual at the company you’re inquiring with.

To help you ace your letter of inquiry and bring you one step closer to getting hired, we’ve rounded up some of the top tips you should follow when writing your job inquiry letter.

Here are the top five tips you should follow when writing a letter of inquiry:

Find the best person in the company to send your letter of inquiry. When sending a professional letter of inquiry, it’s essential to address the document to an individual at the company, rather than addressing it to “hiring manager” or “ whom it may concern .”

Addressing your inquiry letter to a team member, employer, supervisor, or human resources professional will ensure that the letter reaches the intended individual and has the biggest impact. Researching the company before sending your letter is imperative.

Depending on the type of role you’re inquiring about, it may be a good idea to send your letter of inquiry to a team leader, department supervisor , or the company’s recruiter or human resources director . Once you determine who to send your letter to, be sure to professionally address them using the correct title and their full first and last name.

Structure your letter appropriately. Appropriately structuring your job inquiry letter is the best way of making a lasting first impression and eliciting the intended response. Just like a cover letter, you would include in a formal job application, a letter of inquiry should be composed similarly to a professional business letter .

As such, a letter of inquiry should be formatted with standard one-inch page margins, written in a generic font, like Times New Roman, and organized into well-structured and grammatically correct sentences and paragraphs.

When structuring your letter of inquiry, it’s important to include a professional header, a compelling and memorable first paragraph, an introduction, a dense body paragraph focusing on your qualifications and interest in the company.

It will also need a conclusion that offers a proposal, asks for a job interview, or shows interest, an appropriate salutation, and, finally, a professional signature that includes your best contact information.<

Stay on track. It’s important to stay focused and remember your primary goal for inquiring with a specific company when composing a letter of inquiry. Staying on track will ensure that your inquiry letter is clear, concise, and to the point, which, in turn, will have the biggest impact on hiring managers and prospective employers.

One of the best ways to stay on track when writing a letter of inquiry is to explicitly explain why you’re interested in the company and ask if there are any upcoming job openings that you may be a good fit for.

Clearly highlighting your qualifications and briefly explaining your professional abilities and industry experience is also a great way of illustrating your work style and skill level, which can help you make a great first impression and bring you one step closer to getting hired.

Be bold, confident, and professional. The perfect letter of inquiry should be bold and exude confidence and professionalism . Explicitly asking for an interview and clearly explaining how you would benefit the company by referencing your top-notch skills and qualifications will ensure your inquiry letter is sharp, distinct, and eye-catching.

Conveying confidence in your skills and abilities and remaining professional throughout your inquiry letter by appropriately structuring the document and addressing the hiring manager, supervisor, or employer will help you get notices and make a lasting first impression.

Proofread. Job-seekers writing inquiry letters should always double-check their LOI before submitting it to a company. Proofreading will help eliminate typos and grammatical errors and ensure you put your best foot forward and make a lasting first impression.

Don’t be afraid to follow up. Sometimes, even the best letters of inquiry go unanswered. But, just as you were proactive when writing and sending your inquiry letter, it’s important to be proactive afterward as well.

If you don’t hear back from a company after sending an inquiry letter, don’t be afraid to follow up with them to ensure they received your letter and further express your interest in working with them.

Generally, following up after sending a job inquiry letter only increases your chances of securing an interview as it shows your commitment and enthusiasm for the company. If you don’t hear back from a company after inquiring with them, sending an email or making a quick phone call a few weeks after sending your letter may be a good idea.

Writing a perfectly formatted, grammatically correct, and compelling letter of inquiry can prove essential in getting noticed by professionals in your field and eventually getting hired by the company of your dreams.

Clearly communicating your interest and noting your most desirable professional and technical skills and qualifications in your letter of inquiry will help you make a positive and lasting first impression on hiring managers and prospective employers and can ultimately bring you one step closer to landing your dream position.

By using the tips and template provided in this article, you’ll be well on your way to crafting a perfect job inquiry letter.

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Elsie is an experienced writer, reporter, and content creator. As a leader in her field, Elsie is best known for her work as a Reporter for The Southampton Press, but she can also be credited with contributions to Long Island Pulse Magazine and Hamptons Online. She holds a Bachelor of Arts degree in journalism from Stony Brook University and currently resides in Franklin, Tennessee.

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How to Write a Job Inquiry Email That Will Get You Noticed [Templates Included]

In This Guide:

What is a job inquiry email?"?

Reasons to write one

How to write a successful job inquiry email, major takeaways.

Maybe you've been searching for a new job for a while with little success, or you've been daydreaming about a new job at a company that you'd love.

You may have the experience and skills to get your dream job, but the first thing that you need to do is to step outside your comfort zone and reach out to a hiring manager.

If you're ready to take the first steps to look for a new job, a job inquiry email may be exactly what you need to open up to new possibilities. Jobseekers use these letters to learn a little more about job openings and to introduce themselves to hiring managers.

In this article, we will discuss:

• What is a job inquiry email?
• How to write a successful job inquiry letter
• Example inquiry emails

Regardless of where you are in the hiring process, it would benefit you greatly to speak to a career counsellor at Enhancv . Our career counselors can offer you tips and advice as you reach out to potential hiring managers.

What is a job inquiry email?"?

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A job inquiry email is a formal correspondence between job applicants and hiring managers. They are one of the best ways to introduce yourself, showing that you have a genuine interest in the advertised job openings.

Effectively, it allows you to put your foot in the door by reaching out directly to companies looking to hire new staff.

Job inquiry emails follow a similar template to other formal correspondences like cover letters , but are primarily focused on a specific job opening. The best job inquiry emails introduce a job applicant, briefly explain the applicant's experience, provide an attached resume, and‌ end by asking for a job interview.

Differentiate yourself from other applicants

Human resources departments receive lots of different resumes for an open position. It can be hard to differentiate between the different people who are applying for the position just by looking at the resumes.

However, by writing a job inquiry email, you're able to differentiate yourself from other applicants who are applying for the position and make yourself look unique . Effectively, it shows that you are interested in the position, and would like to add a personal touch to the email.

No longer are you just a name on a piece of paper, but ‌you're somebody who's communicating and reaching out to a hiring manager, showing initiative and stepping out of your comfort zone. This go-getter mentality can actually create a great first impression with a hiring manager.

Deliver your resume directly to a hiring manager

It also allows you to get your resume in front of the person who needs to read it. Companies sometimes use specialized software to sift through resumes, but if you reach out to a specific contact person, then you're handing your resume directly to the person who needs to read it.

Find job openings that haven't been advertised yet

Sometimes, companies will hire for a position but have yet to advertise for the role. You may have learned about the role through word-of-mouth from somebody you know within the organization, and this may give you the opportunity to be the first person to apply for the position.

1. Start by doing some research

When you're looking to create a specific inquiry email, research a little about the company to gain an understanding of the company's values, vision, and culture. You don't want to create a generic email, but ‌create a pointed, specific email with information gleaned from these sources:

• Their website
• The Job description
• A company's social media accounts

2. Write and edit in drafts

If you want your job inquiry email to turn out well, then it's best to write multiple drafts of the email to get it exactly how you want it. It’s best to write the first draft, then sleep on it and edit it the next day.

By creating distance between you and the email, you'll be able to assess it objectively and create a more clear and concise letter. Also, be sure to check for spelling and grammar mistakes in order to create a professional email.

3. Create an engaging subject line

A subject line hooks the attention of the contact person, and a great subject line can help you get one step closer to receiving an interview. Alternatively, a bad subject line may cause your email to not be opened. Here are three tips to create a clear and concise subject line:

• Example: Referred to the sales executive position by Dan Driedger, Sales Manager
• Example: Sales Manager with 7 years of experience
• Example: Dianne Werkesma — B2B Content Specialist

4. Follow a format

Just like any other formal correspondence, job inquiry emails follow a specific format to maximize the impact of the letter. Below, you can find the specific format to follow when drafting a job inquiry email:

• Subject line
• Salutation: Salutations are a typical part of any formal letter. Try your best to track down the actual name of the hiring manager, rather than using a generic greeting like "Dear Sir or Madam".
• Introduction paragraph: In your first body paragraph, introduce yourself. Be concise, and explain your previous work experience, where you heard about the job openings, as well as mentioning anyone from your professional network who referred you to the position. You can also mention your interest in the company's progress and your passion to work for the company.
• A brief explanation of skills and experience: Your second paragraph can be an opportunity for you to share about the skills and abilities that you bring to the table when applying for a position.
• Closing statement: this is an opportunity for you to write a call to action for your hiring manager. Provide them with more detail of ways to reach you, and mention your availability to interview for this position or other job openings.
• Complimentary close and professional email signature: The last section of any letter is a complimentary close and signature. This would include endings such as, "Thanks," "All the best," and "Sincerely, " followed by your name and any further contact information. You may choose to include your phone number, another business email, your LinkedIn profile, and a personal website.

Job inquiry email with a mutual connection

Sometimes, you have an ‘in’ with the company that you are applying for, someone who is a mutual connection between you and a hiring manager. Below, you'll find a job inquiry email which highlights a situation where you from referred to a position by someone else:

Subject: Referred to the Marketing Director Position by Sarah Keddy

Dear Kevin McAllister,

My previous boss, Sarah Keddy, mentioned the job opportunity at Vandoken Media corporation in the marketing department. Over the last four years, I've watched your company rise to become one of the leading media corporations within Michigan, and I particularly admire your passion for seeking to get to the bottom of all news stories.

I'm currently a marketing manager at Michigan Direct News, a monthly newspaper with a circulation of 20,000 people. I've grown a lot in this position, specifically learning how to build rapport with clients, effectively cold email potential customers, and persuasively share the real benefit of having news at your fingertips. But I'm interested in finding a new position that would allow me to develop new skills and grow in my career.

Attached to this email, you can find a resume and cover letter for the marketing manager's position . I would love to discuss how I can be an asset to your company, and I look forward to setting up an interview for this position.

Dwayne Simpson

P:384-555-5675

What works well in this letter:

One thing that works really well in this email is that right up front, the writer of the email shares a mutual contact between the hiring manager and themselves right there in the subject line of the email. This can create immediate engagement for the recipient of the email, which can help you to get a quick response.

Also, the job applicant mentions their professional credentials, proving to the letter's recipient that they provide real value to their company.

Cold email job inquiry letter

Sending a job inquiry email can be difficult enough when you share a mutual connection with the hiring manager. However, it may seem downright scary to send a cold email, one where you're reaching out without someone referring you to the position. Let's look at an example of a cold email job inquiry letter:

Subject line: Dianne Werkesma — B2B Content Specialist

Hello Shannon Tuttle,

My name is Dianne Werkesma, and I am applying for the Lead Content Specialist position at Advance Content Marketing. I've been following your blog posts both on your company's website and your social media platforms, and I've learned a lot about how to harness search engine optimization principles to write high-ranking content for business-to-business websites.

I particularly specialize in writing engaging copy for Software as a Service (SaaS) companies. Over the past four years, I’ve honed my abilities in content marketing , and I pride myself on my ability to condense hard-to-understand computer jargon into blog posts and articles which average customers can understand. Besides content marketing, I have over a decade's experience as an IT technician and developer. You find a link to my portfolio here [website link].

I'd love to meet with you to discuss this position in more detail, so reach out to me through email. Thank you so much for taking the time out of your day to read my email inquiring about this position.

All the best,

Dianne Wekesma

What does this email do well?

One of the best things that this email does is provide a broad overview of the skills and abilities of the job applicant. She is a competent content writer, as well as an IT specialist. Both details show the hiring manager that this person is an ideal candidate.

• There are a lot of good reasons to send a job inquiry email, like making your resume stick out among other job applications.
• Job inquiry emails follow a specific format, including providing an appropriate salutation and ending with an email signature.
• The best job inquiry letters provide a brief description of your skills and experience.

Inquiry emails can only get you so far when searching for job opportunities, and that's why you should reach out to a career counselor from Enhancv. From how to prepare for an informational interview to discerning how to narrow down your job search, a counselor can allow you to see all career opportunities available to you.

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• Career Development

How to Write a Job Inquiry Email That Will Get You Noticed (+ Templates)

11 min read

Are you in the market for a new job, but struggling to find advertised openings in your field? If so, then you should consider a more proactive approach and start sending out job inquiry emails. Sending a job inquiry email can sometimes be a great way to identify potential employment opportunities that you might not otherwise encounter. Of course, to get any real benefit from this strategy, you will need to learn more about how to create and use this powerful tool.

In this post, we will examine the job inquiry email, explain some of the benefits of using these inquiry letters, and provide some tips to help you write your own so that you get noticed by prospective employers. In addition, we will provide a couple of great templates that you can customize to fit your own needs.

What is a job inquiry email?

A job inquiry email is a great tool to use when you’re trying to get your resume out to companies that may not yet be actively looking for new hires. Contrary to what some job seekers assume, companies don’t always post job ads as soon as an open position becomes available.

By writing a job inquiry to companies before they’ve had a chance to begin looking for candidates, you can give yourself a head start on your job-seeking competition.

Job inquiry emails are exactly what they sound like. They are unsolicited letters that request information about potential job openings. This type of email can be a useful tool to get you noticed by employers – even when they are not yet ready to hire. They are also a great way for you to express interest in working for a firm that may not currently be looking for someone with your skill set. Sometimes, that simple line of inquiry can pave the way toward future opportunities with the company.

Why send a job inquiry email?

Obviously, the main purpose of sending a job inquiry email is to find out whether a company currently has any unadvertised job openings or may soon be looking for new hires. There are other important reasons to use these inquiries, however, and they can all benefit your job search and career advancement. 

For example:

It demonstrates initiative

Companies are always looking for job candidates who are self-starters and capable of demonstrating initiative in their jobs and careers. By proactively reaching out to an employer, you can show that you’re really interested in working for their company and motivated enough to do more than passively submit a resume. By sending an inquiry email, you’re letting that employer know that you’re willing to invest the time and effort needed to join their team.

It can help you stand out from the crowd

In a competitive labor market, it’s easy to get lost in a crowd of rival job candidates. When you simply submit your resume to employers, you’re running the risk that your application will just be one of dozens or even hundreds of similar submissions. And since the odds are good that most of the other candidates will have resumes that – at least on paper – meet the job’s required qualifications, your chances of standing out as the best person for the job may be reduced. An inquiry email may increase those odds.

An inquiry email can increase the chances that your resume gets seen by hiring managers

Many of today’s companies utilize applicant tracking systems (ATS) that automatically screen resumes to ensure that candidates fulfill the position’s requirements. If your resume isn’t optimized properly for the ATS scan, there’s a good chance that hiring managers may never see it. By sending a job inquiry email that includes a copy of your resume, you can bypass the ATS and make sure that you get your application in front of human eyes.

How do you write job inquiry emails?

Writing an effective job inquiry email may not be the most difficult thing in the world, but there are some basic things that you need to remember. Below, we’ve included some useful tips you can incorporate into your job inquiry email strategy to increase your chances of seeing positive results from your efforts.

Do your homework

No matter how much you think you know about an employer, always make sure that you do some research before you make any contact with them. This can help you identify key aspects of their mission and values that align with your skills and personal goals. This can help you tailor your job inquiry letter to the firm and make it more engaging for the reader. You should also try to identify the right contact person so that your email doesn’t get lost in some generic company account.

Sure, you could just write one of those “to whom it may concern” or “dear sir or madam” letters, but put yourself in the company’s shoes. If you were a hiring manager or employer, would that approach really spark your interest? Probably not. Instead, you should take the time to search for the company on LinkedIn and try to locate someone in human resources or management. Alternatively, you could just call the company and ask.

Be professional

Make sure that you focus on being as professional as possible when you craft this job inquiry email. Formal language is a must if you want to ensure that they see you as the professional you are. Be respectful, appreciative, and direct about what you are trying to achieve. You may also want to try to put yourself in their shoes by imagining how they might perceive your tone and message. If it seems too unprofessional to you, chances are that they will come away with that same impression.

Take your time

Avoid the impulse to fire off a quick message to the employer. You should take your time and create a draft version of your message first. Then set it aside and come back to it in a day or two so that you look at it with fresh eyes. Make any needed changes to refine your message, proofread it several times, and then read it aloud to make sure that it has the right tone. Don’t be afraid to remove any information that detracts from your core message. Remember, this is your first chance to make a great impression.

Make sure your opening is strong

Most employers are busy people, so you’ll likely only have a few seconds to capture their attention with your email’s opening. You’ll need to briefly introduce yourself and clearly state your reason for contacting them. To achieve that goal, you’ll need to state your name and explain why you’re interested in learning about potential employment opportunities with their company.

Send your resume as an attachment

Though your email should mention your most relevant qualifications, you should also send your resume and a separate cover letter, too. That will ensure your respondent has immediate access to the document if they have any additional questions about your abilities. Moreover, it can be a great way to get your resume on file with the employer without going through an ATS or waiting for them to advertise an open position.

Your job inquiry letter should include the following information:

Information about how you learned about the company

A brief explanation about why you’re interested in working for them

Details about how your specific skill set and experience can enrich that company if you’re hired

A call to action, or details about when and how you will follow up on the letter

Your contact information

Later in this post, we’ll provide some templates you can use as guides to create your own inquiries. Note that there are several different ways to accomplish your goals, depending on your unique situation and needs.

Should you send a job inquiry email or a letter?

You have a couple of options when it comes to sending your job inquiry letters. The first is to mail a printed copy of your letter, along with a chronological resume, to the contact person. This has the advantage of being both traditional and professional. It also ensures that human eyes will see the submission. Alternatively, you could send it via email. 

In most instances, however, you should opt for the job inquiry email rather than a printed letter. Just make sure that you do everything you can to identify the right contact person so that your email submission has the best chance of receiving an audience.

Job inquiry email and mail templates

Here are two sample job inquiry templates that you can use as guides to create your own inquiries. The first can be an effective option when you need to send an email inquiry. The second can be used for the more traditional postal submission.

Example template: job inquiry email

With an email submission, you can typically skip the otherwise-obligatory contact heading details, and instead get right to the matter at hand. It is still important to ensure that the presentation is professional, well-organized, and informative. For example:

Subject Line: Letter of Introduction and Job Inquiry – [Your Name]

Dear [Contact Name],

Thank you for taking the time to consider my job inquiry. I have been following your company for several years and have been impressed with its growth and innovative success.

I’ve been employed in the [company’s industry] industry for [number of years] years and am currently interested in applying my skills and experience in new and creative ways. I believe that my unique skill set can be of real value to [company name] and help fuel its continued success for years to come.

I have been employed as a [job title or titles] for more than [number of years] years. Over the course of my career, I have consistently strived to advance company goals, increase productivity, and enhance the work environment. In my current job, I have successfully overseen [list one or two specific accomplishments that have improved the company]. I am hopeful that I can bring those types of benefits to your organization as well.

It would be my great honor to meet with you to discuss potential job openings and career opportunities at [company name] and how my skills might benefit the firm. I am prepared to provide any other details you might need in anticipation of such a visit.

I eagerly look forward to your response.

Email Address

LinkedIn Profile URL

Phone Number

You should add your resume as an attachment to this email as well to give your recipient more information about your skills and background up front. Just make sure that your attached resume is optimized for both the hiring manager and the ATS.

Example template: job inquiry letter

With the mailed or hand-delivered letter option, you should pay attention to standard letter guidelines regarding formatting. That will help ensure the letter you send showcases your professionalism and attention to detail. That means using the right contact information presentation and including a standard greeting and close. For example:

[Your Name]

[City, State, Zip]

[Phone Number]

[Email Address]

[Company Name]

[Company Contact Name]

[Contact Title]

[City, State, Zip Code]

[ Dear Mr./Ms.] [Contact Name],

Thank you for reviewing my resume. I have been employed in the [industry name] industry for [length of experience] years and have watched your company’s progress and success with interest. Currently, I am looking for new opportunities and challenges in the industry, and your company’s name was the first one that came to mind.

It would be an honor to work with your team, as I have heard nothing but glowing reviews about [company name]. I am confident that my experience and proven value can contribute to your firm’s continued success in the future and hope that you will consider me for any potential job opening.

Please don’t hesitate to contact me at [phone number] or [email address] if you have any questions about my resume or qualifications. I hope to hear from you soon and look forward to having the opportunity to discuss a possible future with your great firm.

[Signature]

Is it worth your time and effort?

The process of creating and sending out job inquiry emails or letters is time-consuming, and there’s no guarantee of success. However, the potential benefits can be enormous.

If you’re serious about landing that dream job, writing a job inquiry email can be a better option than waiting for that company to announce an open position. So, be proactive and take control of your own job search efforts. This could be just what you need to finally land that great job you’ve been looking for.

Do you want to make sure that your resume is good enough to send with your job inquiry email? Get a free resume review from our team of experts today!

Recommended reading:

Best Email Subject Lines When Sending a Resume (+ Examples)

Why Is It So Hard to Find a Job? (+ 5 Tips)

How to Ask for a Job Referral + 5 Templates

Ken Chase, Freelance Writer

During Ken's two decades as a freelance writer, he has covered everything from banking and fintech to business management and the entertainment industry. His true passion, however, has always been focused on helping others achieve their career goals with timely job search and interview advice or the occasional resume consultation. When he's not working, Ken can usually be found adventuring with family and friends or playing fetch with his demanding German Shepherd. Read more resume advice from Ken on  ZipJob’s blog .

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How to Write a Letter of Inquiry

When an open position is posted, most applications come from job boards. However, only a few of the hires come from those same job boards. That tells us that despite being advertised publicly, most jobs are filled via other channels like internal hires and referrals. Suppose you can discover a great opportunity on your own and connect with the hiring manager. In that case, you’ll be leaps and bounds ahead of the millions of people who are searching on sites like Indeed and CareerBuilder for their next job. One way to get this advantage is through a letter of inquiry. 

What is a letter of inquiry?

A letter of inquiry is an email that expresses your interest in working for a company and inquires about available jobs. It’s sent to employers you have a specific interest in working for, like brands you admire, companies where your skills would be an asset, or organizations you’ve heard, are a great place to work. 

Unlike a cover letter, which is sent together with job application materials, a letter of inquiry is sent before a position becomes available. Its goal is to establish a relationship with a hiring manager and learn about upcoming opportunities that may be suited to your qualifications.  

Why it’s important to send an inquiry letter

The most successful job seekers are those who are proactive. A letter of inquiry is a great way to take the initiative when you’re looking for a job with a certain company or in a specific role. Being proactive in reaching out to an employer can put you at an advantage over other candidates with similar qualifications who only apply to open jobs. 

Letters of inquiry are also useful for building your professional network. There won’t always be a job available with your desired employer. Still, by opening the door with a polished letter, you’ll establish rapport with one of the decision-makers who could help you get a job or let you know about an opportunity in the future.

When should you send an inquiry letter

When you’re looking for your next opportunity.

A letter of inquiry is especially useful when you’re not just looking for any job but are aiming to do something specific in your career. Maybe it’s taking on a leadership role or doing a certain type of work you’re passionate about. Your letter is a stepping stone that goes beyond sending out dozens of job applications.

When a job isn’t publicly advertised

If a position that fits your skills is listed online, you should follow the posted instructions to apply for it. In this case, you would use a cover letter instead of a letter of inquiry.

When companies are likely to be hiring

For some positions, it makes sense to time your letter when the company is most likely looking for applicants. Entry-level positions, for example, are often filled at the end of spring and fall semesters as recent graduates enter the workforce. Companies begin hiring for seasonal roles a few months before peak season. 

It’s also a good time to send a letter of inquiry if a company has just announced a new location or other growth plans. 

What to include in a letter of inquiry

A compelling introduction.

Open your letter by stating who you are and clearly expressing your interest in a job. Give some detail about the type of job you’re looking for rather than making the recipient try to figure it out.

Your qualifications

List the relevant skills and experiences that would make you a strong employee for this organization. You can also add personal details, like why you’re passionate about the company’s mission.

Key accomplishments

Build interest by giving some examples of things you’ve achieved for past employers, like exceeding sales goals or brainstorming innovative ideas.

Your resume

Include it as an attachment.

A call to action

Conclude your letter by inviting the reader to contact you. Don’t forget to thank them for their time.

What you should omit

• Uncertainty. You want to be confident and assertive that you’re the person this company wants to hire. 
• Vagueness. Don’t try to obscure the fact that you’re looking for a job. Make your intentions clear at the start of your letter.

Sample letter of inquiry

Ms. Masters, 

My name is Benjamin Arlington, and I’m a project manager with Heritage Builders. I’m writing to learn about employment opportunities with Lennar Corporation.

From coordinating contractors to overseeing budgets, I’m skilled at keeping projects moving and on time. In my current role at Heritage, I lead a team of five full-time staff and oversee over 150 contractors while managing an average of 60 projects yearly. Last year, my efforts to consolidate vendors and negotiate contracts resulted in cost savings of ~$6 million for my firm. 

For many years I’ve admired Lennar’s reputation as one of the top residential producers, and it would be a privilege to be part of that team. My resume is attached for your consideration. 

I would love the chance to talk with you further about your project management opportunities or any other areas where you think my skills might be a good fit. I can be reached at 555-7890. Thank you very much for your time.

Best, 

Benjamin Arlignton 

Don’t be afraid to follow up if you don’t hear a response within a few days. It can often take a second or third attempt before you finally make contact, but the results can be well worth the effort–especially if it lands you a job.

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5 Smart Examples: How To Write a Job Inquiry Email

By Status.net Editorial Team on July 5, 2024 — 7 minutes to read

A job inquiry email is a great way to get on an employer’s radar, even if they haven’t posted any job openings. By reaching out, you introduce yourself and highlight your qualifications, making a case for why you’d be a great fit for their team.

In this article, we’ll go over several examples of how to write a job inquiry email that stands out. We’ll cover everything from how to introduce yourself to how to showcase your skills and express your enthusiasm for the company.

Difference Between Job Inquiry and Cover Letters

Job inquiries and cover letters may seem similar but serve different purposes. An inquiry email is sent to explore potential opportunities, while a cover letter is specific to a known job opening.

Cover letters often accompany a resume during the application process. They detail how your experience matches the job requirements. In contrast, a job inquiry email doesn’t refer to a specific opening but highlights your skills and interest in working with the company.

I’ve found that using a job inquiry email can sometimes uncover hidden opportunities within a company. Job inquiry emails show your initiative and genuine interest in being part of their team.

Examples of Job Inquiry Emails

Example 1: simple and direct.

Hi […],

I came across your job posting for the […] role on LinkedIn and was very interested. I have a background in […] and feel that my skills align well with this position.

Could we schedule a call to discuss this opportunity further?

Best, [Your Full Name]

Example 2: Emphasizing Experience

Dear […],

My name is […], and I am reaching out to inquire about potential opportunities in your […] team. I have […] years of experience in […] and have worked on numerous projects using […].

I would love to chat about any current or upcoming roles that might match my skill set.

Kind regards, [Your Full Name]

Example 3: Networking Reference

Hello […],

I was referred to you by [Referrer’s Name], who mentioned that your company might be looking for a [Position Name]. With […] years of experience in […], I believe I can add value to your team.

Please let me know if there’s an appropriate time to discuss potential opportunities.

Sincerely, [Your Full Name]

Example 4: New Graduate

I recently graduated with a degree in […] from [University] and am seeking entry-level roles. Your company’s innovative approach to […] caught my attention, and I would love to contribute as a [Junior Position Name].

Could we arrange a meeting to discuss this possibility?

Thank you, [Your Full Name]

Example 5: Industry Switch

My name is […], and I’m interested in exploring opportunities in your […] team. Having worked in [Previous Area of Expertise] for the past […] years, I have developed strong communication and […] skills that I believe would be beneficial in [New Area of Expertise].

Would it be possible to set up a time to talk?

Best regards, [Your Full Name]

Crafting Your Job Inquiry Email

Creating an effective subject line.

Your subject line is the first thing the recipient sees and it should grab their attention. Make sure it reflects your intent, such as inquiring about job opportunities. (Avoid vague phrases.)

For example, “Inquiry About Open Positions in Marketing” or “Experienced Sales Manager Seeking Opportunities”.

Including specifics like the department or role you’re interested in can make it more relevant. (Avoid using all caps or overly promotional language.)

Writing a Personal Introduction

Start your email with a friendly greeting and your name. Mention how you found out about the company or the job opening. Personal touches can make a big difference.

For example, “My name is John Smith, and I recently came across your company profile on LinkedIn.”

Establishing a connection right away shows your genuine interest. (If you’ve met someone from the company before, mention that as well.)

Describing Your Skills and Experience

Briefly outline your relevant skills and experience. Highlight achievements that align with the job opportunity you’re seeking. Keep it focused and relevant:

“With over 5 years of experience in digital marketing, I have successfully led multiple campaigns that increased client engagement by 30%.”

Be sure to tie your experience back to what the company might be looking for. You can attach your resume for more detailed information.

Articulating Your Interest in the Company

Explain why you are interested in the company specifically. Mention aspects of the company that appeal to you, like its culture, mission, or products: show that you’ve done your research!

“I’ve always admired (…) Corp’s commitment to innovation and sustainability.”

This demonstrates your genuine interest and helps you stand out from generic applications. It also shows that you are truly engaged with the company’s values.

Requesting Information or a Meeting

End your email with a clear call to action. Politely request additional information or mention your availability for a meeting.

“I would love the opportunity to discuss how my background in sales can benefit your team. Could we arrange a meeting next week?”

Make sure to thank them for their time and consideration. Providing a timeframe for follow-up gives your email a professional touch without being pushy.

The Main Body of the Email

Expressing interest in future positions.

For example, you might say:

“I have long admired how [Company] innovates in sustainable technology. The recent project on renewable energy solutions particularly caught my interest.”

(Share what excites you about potentially working there, and express willingness to take on future roles.)

Mentioning a Mutual Connection

If you have a mutual connection, mention it early in the email. This can add credibility and increase the chances of your email being read. Include the person’s name and how you know them.

For instance, you might write:

“I recently spoke with [Name], who highlighted the inspiring work culture at [Company]. We have worked together on several projects at [Previous Company], and they thought I would be a great fit for your team.”

If applicable, make clear how this connection enhances your suitability for the company.

Demonstrating Your Qualifications

Use this part to clearly outline your skills and experiences. Focus on how your background aligns with the company’s needs; mention specific roles, responsibilities, and achievements relevant to future positions.

For example:

“With over five years of experience in digital marketing and a proven track record of increasing online engagement by 30%, I am confident in my ability to contribute to [Company]’s marketing objectives.”

This is your chance to match your qualifications with the company’s goals and highlight what makes you a great candidate. Use bullet points if necessary to make key qualifications stand out.

Finalizing Your Email

To leave a positive lasting impression with your job inquiry email, you need three key elements: a professional email signature, attaching all essential documents, and thorough proofreading before sending.

Including a Professional Email Signature

Your email signature provides a polished closing to your correspondence. A professional email signature typically includes your full name, job title, and contact information.

Jane Smith Marketing Specialist +1-234-567-8901 [email protected]

Adding links to your LinkedIn profile or portfolio can also be beneficial: it ensures the recipient can easily access your professional information and contact details.

Attaching Essential Documents

When sending a job inquiry, make sure to attach necessary documents such as your resume, cover letter, and any other required materials.

One tip I’ve found useful is to name your files clearly and professionally. For instance, JaneSmith_Resume.pdf or JaneSmith_CoverLetter.pdf .

Double-check that all attachments are included before sending the email: this attention to detail shows you are organized and thorough!

Proofreading Before Sending

Before hitting send, proofread your email carefully: ensuring your email is error-free demonstrates professionalism and attention to detail.

What should I include in a subject line when sending a job inquiry email?

Your can use phrases like “Job Inquiry: [Position] – [Your Name]” or “Interest in [Department/Team] Opportunities.” Try to avoid vague or overly lengthy subject lines.

How do I compose a polite email to inquire about job opportunities?

Start with a cordial greeting, introduce yourself, and explain how you learned about the company. Then state your interest in potential job opportunities. Then thank them for their time.

What are some important tips for writing a job-seeking email to a potential employer?

Use a professional email address, proofread your email, and attach your resume. Mention any mutual contacts if applicable, and be clear about your intentions.

Can you provide a blueprint for a job inquiry email for someone who’s recently graduated?

Begin with a greeting, introduce yourself as a recent graduate, and mention your field of study. Briefly describe your skills and express your enthusiasm to contribute to the company.

I am […], a recent graduate in […] from [University]. I am excited about possible opportunities at […]. My coursework and internship experience have prepared me well for a role in […].

Thank you for considering my application.

Best regards, [Your Name]

How can I follow up on a job application with an inquiry email?

Wait about one to two weeks before following up. Reference your previous application, reaffirm your interest in the role, and politely ask for an update on your application status. Related: 5 Examples: Follow Up on Job Applications (Get More Interviews)

• 9 Examples - How to Write a Formal Email (and Formatting Tips)
• 3 Detailed Examples: Job Interview Request Email Responses
• 3 Examples: How to Write an Email with an Attachment
• 9 Smart Examples: How To Answer a Recruiter Email
• 3 Examples: Job Application Email (with Tips)
• 20 Examples: How to Write Resume Job Descriptions

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Inquiry about Cover Letter and Resume

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When you have received no response to your application or cover letter, you might consider writing an inquiry letter. This letter is relatively simple to write considering that you might have no new information to convey, and investing a considerable amount of time at this point seems inefficient. If you still do not receive a response to your application, consider the company a dead end and move on to other opportunities.

What do you include?

• Restate the position for which you are applying.
• Include a forecasting statement, which states why you are qualified for the position.
• Give situational examples of your qualifications.
• Update the company by including any new information about your qualifications or education by giving examples.
• State your contact information and when you are available to be contacted.

Model of Inquiry about Cover Letter and Resume Letter

March 16, 2001

Ernie English 1234 Writing Lab Lane Write City, IN 12345

Dear Mr. English:

This document should loosely reflect your cover letter. In this opening paragraph, restate the position for which you applied, and state that you are still interested. You may also wish to include a forecasting statement. This is a brief sentence explaining why you feel qualified to fill the position at hand.

In the second paragraph, briefly restate the qualifications listed in your cover letter. Since brevity is always important in employment related letters, remember to include only your most recent and relevant qualifications. In order to avoid restating your resume, give situational examples of your qualifications. If there have been any new additions to your resume, add those as well. Here too, avoid simply restating your resume since it will be included with your letter.

Finally, in the closing paragraph, restate your contact information and when you are available. Close the letter so that the employer knows that you are still sincerely interested in the job.

Sincerely, Lucy Letter

123 Winner's Road New Employee Town, PA 12345

Resume Worded   |  Career Strategy

How to ask for job openings (+ job inquiry letter templates).

• Introduction and Key Insights
• Email Template #1: Asking about openings (inquiry letter examples)
• Email Template #2: Emailing a second degree contact about job openings
• Email Template #3: Asking a friend or colleague about job openings
• Email Template #4: Sending a job inquiry email to an external recruiter
• Email Template #5: Inquiring about jobs on LinkedIn
• Email Template #6: Highlighting your experience in a job inquiry email

Email Subject Lines

• Additional email and LinkedIn templates
• Get more insights and strategies

You know what job you want. You have your resume ready to go and your interview talking points prepped (and if your resume is not in shape yet, upload it here for feedback). Now you just need to wait for the job to be advertised. Right? Not necessarily. If there’s a position — or a company — you’re particularly interested in, you don’t need to keep refreshing the job search page until the right opening appears. Most experts agree that at least 70% of available jobs are never advertised, which means that if you aren’t being proactive, you’re potentially missing out on your dream job without even knowing it. The solution? Send an inquiry letter!

What is an inquiry letter?

An inquiry letter is an email you can send asking about job openings. You can send an inquiry letter to any of your contacts — this could include a friend or acquaintance, an ex-colleague, or even a recruiter or hiring manager you’ve located on LinkedIn. An inquiry letter is essentially a sales pitch, except the product you’re trying to sell is yourself.

What to include in your inquiry letter

• Talk a bit about your background — who you are and why they should want to hire you.
• Specify why you’re interested in that particular company or position.
• Be tailored and thoughtful. (In other words, do your research!)
• Include your resume and a link to your LinkedIn profile.

Sample email templates

Here are exact word-for-word email samples you can start using right away. use them in your emails, linkedin messages or whichever platform you use to network., template #1, email subject : openings at [company name].

Hi [Name], My name is [Your Name], and I’ve a long-term admirer of the work [Company Name] is doing. I recently followed with interest [recent company or industry developments]. I’m a [describe your position] at [Your Company]. [Describe in 1-2 sentences your top skills or achievements and what you can bring to the company.] I’m currently looking for a new opportunity to [briefly describe the kind of role you’re interested in] and [Company Name] is doing exactly the kind of work I want to be a part of. I’d love to apply for any positions that could be a good fit. I’ve attached my resume for your convenience and you can also find me on LinkedIn [link]. I look forward to connecting and hope we can stay in touch if any positions become available in the future. Thank you so much for your time. Best, [Your Name]

This email strikes a good balance between enthusiastic and professional. It establishes why you’re interested in this company specifically — a must when you’re cold emailing — and briefly describes why they might be interested in you in return. It also establishes your long-term interest in case no positions are currently available but something relevant opens up in the future.

Found this template useful? Bookmark it and you'll never get stuck on an email again. Also, please share it with your network! It helps us keep these templates free.

Before we get to the next template

Before we continue..., did you know that 75% of professionals make a decision about someone based on their linkedin profile.

Networking is a crucial part of building a successful career, but let's be honest - it's not always easy. Especially if your LinkedIn profile isn't working as hard as it could be. You see, your LinkedIn profile is often the first thing people see when you're trying to make new connections. And if it's not optimized, you could be missing out on valuable networking opportunities without even realizing it. But what if I told you there was a way to grow your network without all the extra effort? Our LinkedIn optimization tool analyzes your entire profile and gives you personalized suggestions on how to make it more attractive to potential connections. And the best part? It's completely free to try. So why not take a few minutes to see how you can start building a stronger, more valuable network on LinkedIn? Your future connections (and career opportunities) will thank you. Optimize My Profile

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Template #2

Emailing a second degree contact about job openings.

Hi [Name], My [describe your relationship, eg. former coworker], [Contact’s Name] suggested that I ask you about potential openings in [the department or role you want to work in]. I’ve been following [Company Name] for several years and I really admire the work you do in [your field]. I’m currently a [describe your position] at [Your Company]. I’m currently looking for a new position that would allow me to put my [describe 2-3 relevant skills] to good use. [Briefly describe your top accomplishments, eg. leading a team, increasing sales, technical expertise]. I’ve attached my resume and you can view my LinkedIn profile [link]. I’d love to discuss how I can bring my expertise to your team. Please don’t hesitate to reach out with any questions and I look forward to connecting with you! Best, [Your Name]

If you have any kind of connection to a company, it’s best to start with that as your lead-in. This email shows genuine interest in the company and shows off the skills or expertise you can bring to the table without becoming overly pushy.

Template #3

Asking a friend or colleague about job openings.

Hi [Name], How are you? I heard about your new position at [Company], congratulations! I wanted to reach out to you because I’ve been looking for a position [briefly describe what you’re looking for]. I love the work [Company] has been doing and was wondering if you know of any openings that I might be a good fit for? Any inside scoop you can give me would be much appreciated! I’ve attached my resume for reference and I’m also on LinkedIn [link]. Let me know if you hear anything (or if you just want to catch up). Thanks so much! Best, [Your Name]

This email is less formal, since you already have a relationship with the person you’re sending it to. It has a more personal touch and you can customize it to fit your relationship. People who already work at a company may know about upcoming openings before they’re advertised, so it’s always a good idea to start with your existing contacts.

Template #4

Sending a job inquiry email to an external recruiter, email subject : marketing manager interested in xyz roles.

Hi [Name], I was referred to you by [contact’s name], who you helped place with ABC Corp last year. [If you found them another way, like through an event or LinkedIn, mention that instead.] I’m a Marketing Manager based in the [location] area looking for [briefly describe what you’re looking for + include 1-2 sentences about your key skills and experience.] I notice you’ve worked with a lot of companies I admire. I thought you’d be a great person to reach out to in case you think my profile might be a good fit for current or future roles you seek to fill. I’ve attached my resume and a link to my LinkedIn profile so you can see a bit more about my skills and background. I look forward to hearing from you! Best, [Your Name]

If you’re finding it difficult to connect directly with companies that are hiring, you might have more luck working with an external recruiter. Make sure you find one who is reputable and specializes in your industry, and reach out to them with a brief overview of your background and what you’re looking for.

Template #5

Inquiring about jobs on linkedin, email subject : linkedin message.

Hi Max, We've never met, but your profile came up when I was researching software design roles at Manticore Tech. I really enjoyed the post you wrote on the importance of accessibility in user design — I couldn’t agree more! I've read great things about Manticore Tech. I’d love to connect with you and learn a bit more about roles there, even if you aren't recruiting right now. Thanks, Logan

If you’re sending a message over LinkedIn, rather than email, it’s okay to keep it shorter and a little less formal. There’s no need to go into details at this stage – if the recipient accepts your connection request, you can focus on building the relationship from there.

Template #6

Highlighting your experience in a job inquiry email, email subject : interested in abc company.

Hi [Name], I’ve been following ABC Company since you launched in 2010. I really admire your approach to [something the company does well] and it’s been great to see you achieve so much success, especially [recent development]. I’m currently a [job title] at [Your Company] and am looking for a new opportunity. A bit about my background: - [Include 2-3 standout accomplishments or key skills in bullet points] - [Include 2-3 standout accomplishments or key skills in bullet points] I have attached a copy of my resume just for your information. You can also see some examples of my recent work on my LinkedIn profile: [link]. I’d love to discuss whether my experience might be a good fit for ABC Company. I look forward to connecting and hope we can stay in touch if any positions become available in the future. Best, [Your Name]

If you think you’d be a strong match for a particular company, put your best foot forward by highlighting some of your most impressive accomplishments in your email. A hiring manager who’s too busy to read a whole resume might find something in your message that catches their eye.

These subject lines see the highest response rates. For details on other subject lines and why these work, read Email Subject Lines for Networking .

• Openings at [Company Name]
• Quick intro
• Quick question about current openings
• Curious about openings at [Company]

Other All Other Networking Templates

We've also found the following email templates that you should consider using., want more email templates choose a category..

• Follow up emails
• Informational interviews
• Thank you emails
• LinkedIn Messages

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Inquiry Cover Letter

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Your Email Address]

[Your Phone Number]

[Recipient's Name]

[Recipient's Job Title]

[Company Name]

[Company Address]

Dear [Recipient's Name],

I am writing to express my strong interest in the [Job Title] position at [Company Name]. With a passion for [industry/field], a track record of [relevant accomplishments], and a commitment to excellence, I believe I would be a valuable addition to your team.

[Opening Paragraph: Introduce yourself and the purpose of the letter. Mention how you learned about the job opening or the company, showing your enthusiasm to be a part of their organization.]

[Second Paragraph: Highlight your relevant skills and experiences. Be sure to reference any qualifications listed in the job posting and how your background aligns with the company's needs. Use specific examples to demonstrate your abilities and accomplishments.]

[Third Paragraph: Showcase your interest in the company and its mission. Discuss how your values align with the organization's goals and how you can contribute to its success. If you have researched recent projects or developments by the company, mention them and explain how you can contribute to similar initiatives.]

[Fourth Paragraph: If applicable, mention any specific achievements or unique experiences that set you apart from other candidates. Emphasize your potential to add value to the company and how you can bring fresh perspectives and innovative ideas.]

[Fifth Paragraph: Express gratitude and eagerness for the opportunity to further discuss your qualifications in an interview. Provide your availability for a meeting or mention that you are open to any schedule preferences they may have.]

[Closing Paragraph: Reiterate your enthusiasm for the position and your appreciation for considering your application. Include a call-to-action, such as inviting the employer to contact you for further discussions or mentioning that you'll follow up to inquire about the status of your application.]

Thank you for considering my application. I look forward to the possibility of contributing my skills and expertise to [Company Name]. Please find my resume attached for your review.

Every other Tuesday, you’ll get actionable tips to land your dream job.  Subscribe

• Cover Letters

10+ Cover Letter Examples (+ Different Types & Formatting Guide)

Whether you’re looking to land your first job, changing careers, or simply exploring new job opportunities, writing a great cover letter might seem daunting at first. However, once you read this comprehensive guide and check out our superb cover letter examples, you’ll be well on your way to becoming an expert cover letter crafter.

Cover Letter Examples (By Career Situation and Seniority)

Our resume cover letter examples are just what you need if you’re going to learn how to write one for yourself. Keep in mind that all cover letters have a similar structure that you should follow:

• Contact Info –  Add your name, address, phone number, and email address.
• Greeting – Always start with a professional greeting that addresses the hiring manager by name.
• Introduction – Grab your reader’s attention with a first paragraph in which you introduce yourself and state your intention to apply for the open role.
• Body paragraphs – Write one or two paragraphs that highlight your professional experience, achievements, skills, and education.
• Closing paragraph – Insert your call to action and ask the hiring manager to invite you for an interview. Don’t forget to sign your name at the end.

With this information in mind, let’s check out some of the best cover letter examples!

Cover Letter Example 1: Returning to Work after a Job Gap/Relocation

Dear Mr. Hennessy,  My name is John Young, and I’m applying for a software engineering position at your company. I’m excited about your organization’s mission to change the world, and I’m passionate about your tech stack that includes Scala, Java, React, and Python, all languages I’ve used in the past. 

Recently, I took a year-long hiatus to aid my friend who launched a startup accelerator. During that time, I learned quite a bit about business strategy and going from zero to one hundred while working on a very limited budget. I’m confident that I can turn those skills into new products for your company. 

I’m prepared to get back into the game and restart my career as a software engineer in your beautiful city. I’m positive that I’m the perfect person to lead your middle-out engineering team. I would love to schedule a meeting and discuss this further. 

Our Take: The candidate starts by expressing his excitement about the company’s goals and then seamlessly proceeds to highlight the programming languages that he excels in. This way, he showcased that he is the right person for the job. He then explains that the job gap that appears in his resume was due to working on a personal project that has taught him some valuable new skills.

Cover Letter Example 2: Changing Careers

Dear Ms. Garcia,

Blending a formal background in marketing with proven success in retail sales and customer service roles, I am looking to transition into public relations and believe I would make a great fit for the advertised position of Public Relations Specialist at your company.

Having both used and sold your products, I am already well versed in your brand and both present and past years’ offerings. I have followed with excitement as you launched in European and Asian markets and incorporated an international feel into your product line. I would bring both passion and expertise to championing your company with the press and public.

I am already trained in creating buzz and awareness through social media channels including Twitter and Facebook. When my sales team decided to participate in Walk for a Cure three years ago, we used social media to heighten our sponsorship support and raised more than $20K for the event.

Confident my transferable skills make me a solid candidate for this opening, I respectfully submit my resume for your review and request a meeting to discuss the opportunity further. I will make myself available at your convenience and look forward to your call to arrange a time. Thank you for your time and consideration.

Our Take: This candidate leads off with a strong statement about her career change goal and her fit for the specific position at hand. She uses the rest of the letter to discuss her interest in the company and some of her key transferable skills/experience.

Cover Letter Example 3: New Graduate/Entry Level

Dear Ms. Morris:

I am writing in response to your listing in the Memphis Gazette for a nurse’s aide. Please accept my enclosed resume for consideration.

As a CPR-certified lifeguard and an LPN student at Memphis Community College, I have the formal training necessary for this position. Additionally, with two years of experience in retail sales, I have excellent customer service skills that can translate well to patient relations.

After you have reviewed my resume, I hope to meet with you to discuss how I can be beneficial to your team. I look forward to hearing from you to schedule an interview at your earliest convenience.

Our Take: Nice concise approach for an entry-level candidate. She doesn’t have years of nursing experience to point to, so she highlights her training and how her non-nursing work experience has also helped to prepare her.

Cover Letter Example 4: Professional

Dear Mr. Carter,

As an Accounts Payable & Receivable Specialist , I offer a proven ability to accurately process invoices, payments, reimbursements, and tax reports. I quickly learn and adapt to software changes and updates and help team members resolve issues and problems they are having with data input and processing.

Examples of my accomplishments include:

• Handled biweekly accounts payable processing of checks and ACH payments; reconciled payments made to accounts payable software and addressed any discrepancies that arose.
• Created a spreadsheet that listed bank and routing numbers to expedite the processing of expense reports.
• Uploaded and reconciled monthly phone bills for approximately 200 branches and 4 operational centers; total billing amounts were coded for various departments and branches as required.
• Confident I will prove valuable to your company, I respectfully submit my resume for your review. I would also like to request a personal meeting to discuss your upcoming goals and how I can help you achieve them. I will make myself available at your convenience and look forward to your call. Thank you for your consideration.

Our Take: For an experienced candidate, a bit more detail is expected. This candidate customized the bullet points to specifically communicate his experience with the position responsibilities listed in the job description.

Cover Letter Example 5: Manager

Dear Ms. Nguyen,

As a Human Resources Manager with a strong customer service background, I offer expertise in employee relations, benefits administration, and generalist duties. I have made significant contributions to succession planning and workforce engagement as well as ensuring compliance with employment and labor requirements.

I am also known for my ability to help identify and implement key technology and process improvements. I am well-versed in Six Sigma methods and have led projects which produced significant and sustainable savings. Other examples of my work include:

• Creates positive employee engagement for 2,000+ personnel at Company XYZ via proactive communications, prompt issue resolution, and fair/equitable treatment.
• Led Six Sigma project related to FMLA administration and online orientation programs for Lean Belt training.
• Proved instrumental in the deployment of an E-recruitment system that serviced a Fortune 200 company; defined policies, procedures, and communication planning for the project.

Confident I will make a positive impact on your organization, I respectfully submit my résumé for your review. I would also like to request a personal meeting to discuss your goals for this position and my potential contributions. I will be available at your convenience and look forward to your call to arrange a time. Thank you for your consideration.

Our Take: This cover letter highlights the applicant’s relevant accomplishments as a leader and manager. It goes beyond stating familiarity with the required job duties and emphasizes results in key projects. Remember that you don’t want to copy and paste your whole resume into the cover letter. Think about the key selling points that you want to feature prominently. The goal is to make them excited to learn more about you.

Cover Letter Example 6: Senior-Level Executive

Dear Mr. Jones,

As a Senior-Level Finance & Operations Executive , I offer proven success in maximizing productivity and improving profit margins. My work spans companies and business units at various stages of growth, including start-up, established, and turnaround settings.

Believing profitability requires strong revenue generation and cost controls, I monitor budgets and sales performance closely to identify areas for improvement. I am known for enhancing overall performance through technology upgrades, advanced employee training, and implementation of best practices.

Examples of my work include:

• Drove successful launch of start-up company by hiring a talent team, defining product development plans, and leading go-to-market strategies to achieve $35M+ revenue and 50% margins within two years.
• Managed daily operations of a $150M subsidiary that provided a complete suite of manufacturing solutions in the US and Canada; improved profit margins on overall product line by 10%.
• Proved vital to reorganization leadership that cumulated in a 10% productivity improvement in the sales and service organization and a 20% improvement in support organizations.

As CPA and MBA, I am confident I will prove valuable to your company and respectfully submit my resume for your review. I would also like to request a personal meeting to discuss your upcoming goals and how I can help you achieve them. I will make myself available at your convenience and look forward to your call. Thank you for your consideration.

Our Take: This cover letter nicely distills years of experience into a concise overview that really “sells” achievements most relevant to the specific advertised role. Each bullet presents a compelling high-level overview of a specific position, complete with impressive data points. It’s hard to be this concise when talking about a long career! However, a concise letter is always more effective — make the most exciting information jump out of the letter and grab the recruiter’s attention.

Cover Letter Examples (By Industry)

Teacher cover letter example.

Dear Principal Townson,

With five years of experience in teaching high school and a master’s degree in Chemistry, I believe I am an ideal candidate to fill the science teaching position you have open with the retirement of Stacy Jones. My teaching experience was at John Smith High School in Smallville where I taught all levels of Chemistry and helped host the science fair each year.

I keep up with all developments in teaching and chemistry by reading literature and attending conferences hosted by the American Association of High School Science Instructors. I have also volunteered my time at the community center, tutoring all levels of students in general sciences.

I look forward to working in this community and teaching at Rosewood High School. Please review my attached resume. I will be contacting you next week to schedule an interview. Thank you for your consideration.

Our Take: We love how this cover letter emphasizes the applicant’s relevant qualifications in the first line. This puts emphasis on her ability to do the job. Later, she briefly explains how she has kept current with industry developments and shows passion for her career by mentioning her volunteer work.

Nursing Cover Letter Example

Dear Dr. Manning,

Five years ago, I worked my first shift as an emergency room nurse and have never before left the workplace more fatigued and fulfilled. Today, I am proud to declare that I am still an ER nurse. I love this work partly because I flourish in a fast-paced environment. I also take great pleasure in the opportunity to care for patients every day and be there for their loved ones. This is not easy work, but I can’t see myself doing anything else which is why I am applying for the position of Emergency Room Nursing Lead. I believe that I can be a great asset to your team and that I have a proven track record when it comes to patient care as further shown in my attached resume. 

I have reviewed the qualifications required for this position. I am confident to say that I possess all the skills and experience needed. I have a BSN in nursing and have held a nursing license in good standing for over five years. I have experience working in emergency rooms at several large hospitals, and I fully understand all of the regulations that are in place. I also have the kind of team leadership that you need to ensure that even the busiest nights in the emergency room go as smoothly as possible. 

I would love to sit down with you and discuss my qualifications along with your needs when you are free. Meanwhile, please review the rest of my application package. There you will find all the information you need. 

Our Take: The candidate starts by stating her experience and expresses how difficult a nursing job can be. However, she then turns it around by stating that the rewards are worth the effort. We like her storytelling approach and how she highlights her passion for working with patients and transitions into why her abilities qualify her for the job.

Business Analyst Cover Letter Example

Dear Ms. Sousa,

I am applying for the advertised business analyst job at your company that was posted on your website. I am a data-driven critical thinker with excellent interpersonal skills who holds teamwork in high esteem but can also function independently. I am always searching for fresh ideas and solutions that I can bring to the table to increase the company’s efficiency. 

During my time at XYZ Group, Ltd., my previous employer, I developed and implemented a new program designed to drop needless business expenses. In just one year, the costs were reduced by 15%. Apart from project management, I spearheaded the collection and analytics of business processes and data toward creating more efficient business models. Thanks to my achievements, I was ranked as one of the best employees in the company and received recognition from top stakeholders.

I would be delighted to join your team because I believe that the experience, skills, and vast knowledge that I bring to the table could improve the company’s operational performance. Thank you for your time and consideration, and I look forward to speaking to you soon. 

Our Take: Adopting a confident tone in your cover letter is a good way of showing the hiring manager that you have the necessary skills and experience to shine at the job you’re applying to. It’s also great when candidates state their accomplishments and showcase the contributions they can make to a company if hired.

Cover Letters: Basic Rules to Follow

What is a cover letter and how do you write one? It can feel like a chore but it’s actually one of the surefire ways to get an actual job interview.

There are five simple rules to follow if you want to write cover letters that make hiring managers giddy with excitement before meeting you:

1. Your cover letter should be grammatically correct and error-free

Avoid making grammar and formatting mistakes to give your cover letter a professional appearance (regardless of the job you’re applying for). If you’re not a particularly good writer, use a tool such as Grammarly to clean up your text, or kindly ask someone to read and edit your document.

Hiring managers get turned off when noticing mistakes in your cover letter. It sends them the wrong message about your professionalism and attention to detail.

2. The maximum length of your printed cover letter should be one page

If an employer asks for a physical cover letter, make sure it’s only one page long. You’ll want to add essential information highlighting your professional experience and best personality traits. The letter should also be printed on high-quality paper just like your resume.

If you send your cover letter digitally, cut and paste it into the email and attach your resume. Make sure that the letter is easy to read with minimal scrolling. Get to the point and be succinct. 

3. The letter should include examples of your qualifications

You can write a cover letter in paragraph or bulleted formats, but either way, you should include examples of your achievements and credentials. While you want to be brief, you also want to encourage the reader to review your resume for greater detail. The best way to do that is to call out two or three things you have done professionally to catch their attention and make them want to know more about you.

4. Your letter should address a specific person

Whenever possible, do some research and learn a few things about the person who will be reading your cover letter. This is a minor detail and some hiring managers won’t care, but it can distinguish you from your competition all the same. More importantly, don’t send an obviously-generic letter that has not been customized for the company/position.

5. Your letter should end with a call to action

When you close your letter, be sure to ask for a meeting. It is obvious that you want an interview when you submit a cover letter and resume, but job hunting is usually helped along with a proactive approach. Therefore, at every point in the application process, you should seek to move along to the next stage of consideration.

Don’t miss the opportunity to encourage a meeting with the hiring manager when ending your letter. Also, be sure to thank them for their time and consideration.

Do You Need a Cover Letter?

Second chances to make good first impressions in the job search are scarce. Adding a great cover letter at the beginning of your resume gives you the opportunity to “wow” the hiring manager. It also helps you influence their opinion prior to meeting you. Remember that your resume cover letter will be reviewed by a real live person who will be deciding whether or not you are worth their time to interview. It makes the difference between your resume going to the “yes” pile rather than the “file for future opening” (or the real or digital garbage can).

Even though there are times when a recruiter or hiring manager will skip right over your cover letter and focus on the resume, other screeners won’t even look at your resume if the cover letter doesn’t get their attention. Why take a chance? Write a strong cover letter and you’ll know that you’re doing everything possible to get past the gatekeepers and score an interview.

There are plenty of resources on the internet that you can learn from. A simple Google search might take you a long way when looking for a job. But once you find one you really want, you start thinking that you’re not ready to go get it.

A strong cover letter can give you confidence in your application. Send one along with your resume and you’ll know that you might have already stirred a potential employer’s curiosity.

If you’re struggling with writing your cover letter, the samples that you’ve seen so far will supplement Big Interview ’s Resume Curriculum. Everything you need to know about writing persuasive resumes and cover letters can be found there including structure formatting, writing great summary statements, and meaningful ‘Thank You’ notes.

It’s really easy to use. Just log in to your Big Interview account, select ‘My Resume’, and press the ‘Watch Lessons’ button under Resume Curriculum.

You’ll then be taken to the lessons page where you’ll have access to some great advice like how to add high-value details to your letter, how to follow a job application’s requirements, and how to turn them into advantages.

Three Situations When a Good Resume Cover Letter is Critical

1. when you need to include information that should not go into the resume.

A resume is a formal business document with strict rules that must be followed. These rules include not writing in the first person or including personal information like your desire to relocate.

However, there are times when you need to communicate this type of information in order to make the case for your fit for the position.

​​ Example: Your cover letter can be used to communicate your intention to make a transition in your career or move to another city/state. Recruiters receive thousands of unqualified resumes for every position. They will look at your resume and cover letter and immediately trash them if they don’t see a fit — assuming that you are another one of those annoying applicants who applies for every job posted. This is always a challenge for career changers and individuals looking to relocate and a good cover letter can make a big difference.

Example: Your cover letter can also explain away other aspects of your particular career situation that might not be appropriate to include on your resume. For example, if you took some time away from the workforce, but have kept your skills and knowledge up-to-date.

In some job ads, the company will ask for specific information to be included in your cover letter. This technique is used to make screening easier – if someone can’t follow simple application directions, why waste time on an interview? Pay careful attention to the information they request and be sure to address it.

One problematic area is if they ask for salary requirements to be included in your cover letter. Companies make this request to help them rule out individuals with higher salary requirements than they have budgeted for the position, but it can also lock you into a lower pay range than they might offer you otherwise.

However, ignoring the request could disqualify you as well. Ergo, I suggest you research the average salary for the position you are applying to in the state of the opening and include a range slightly above and below that number .

2. When you want to reference a network connection

There is no right way to include in your resume, “Our mutual associate John Smith referred me to this role and says he thinks I will make a great fit for the job opening.” That is a reference line reserved solely for the opening paragraph of a cover letter. There are multiple ways you can mention a network connection or mutual friend in a cover letter, but such a statement has no place in a resume whatsoever.

Note: In professional resume writing, it has become passé to include a list of references on your resume or even the line “references available upon request.” Such information takes up valuable real estate on your resume (which should be 1-2 pages max) and it is best to focus on your achievements and qualifications instead. Besides, the hiring managers know you will give them references when they request them.

Rather than waste space on your resume, prepare a reference sheet with the same header as your resume and give it to the interviewer at the end of your meeting.

This sheet should include the first and last names of your references, their titles and company names, city and state, phone numbers, and e-mail addresses if possible.

You can even be proactive and have letters of recommendation ready to hand to the hiring manager at the end of your meeting, but don’t send them prior to that initial interview.

3. When you want to emphasize why you’re interested in the company

One way to distinguish yourself as a job candidate is to research the company you are interviewing with and talk about things you like or ask questions about the work they have coming up. This demonstrates your interest in their particular organization as opposed to them being just another job ad you responded to in your desperate attempt to find employment.

You can use your cover letter to show that you’ve done your homework and see a strong fit with the organization. Within the second or closing paragraphs of your cover letter, you can mention being interested in the specific work the company does, recent grants they have been awarded, a product they recently released, etc.

Again, this is not appropriate for inclusion on your resume, but adding it to your cover letter can help you stand out from the stack of applications the hiring manager is sorting through on the day your resume passes by him/her.

Cover Letter Format Examples

When choosing a cover letter format, consider what stage your job search is in and how you want hiring managers to perceive you. Cover letters are used for many different reasons and the proper format for each one varies.

The three main types of cover letters are the application cover letter, the prospecting cover letter, and the networking cover letter. You may also send cover letter emails which are an effective and increasingly common way to introduce your resume.

Let’s take an in-depth look at each type of cover letter and see exactly what sets them apart.

Application Cover Letter

This is the most common cover letter used alongside a resume during a job application. It’s geared toward a specific job, and it is designed to highlight the skills and specifications listed in the job posting.

The application cover letter is a vital instrument that gives you the ability to sell yourself as a job candidate. It rounds off your resume and expands on relevant parts of your work history and qualifications.

Application Cover Letter Example

Dear Ms. Osbourne,

I am writing this letter to express my interest in the graphic designer opening as advertised on your website. 

If hired, I believe I can begin making valuable contributions to the design team of your company from day one. I possess a wide range of abilities that combine fresh art and design principles. Furthermore, my knowledge of Adobe Creative Suite, HTML, and CSS will allow me to play a pivotal role in the implementation of your design initiatives. 

During my previous job, I led a team of six designers to develop and implement the graphic, layout, and production of communication materials while helping clients cut their costs by an average of 17%. I also oversaw the efficient use of production budgets running from $3,000 – $20,000 and developed a myriad of marketing programs including advertisements, presentations, infographics, newsletters, brochures, and logos that have improved client transactions by an average of 35%.

I look forward to discussing face to face how my skills and strengths can best serve your company. In the meantime, please review the enclosed resume and portfolio. Thank you for your time and consideration. 

Our Take: In the first paragraph , the candidate is quick to mention all the tools they employ to bring value to the company. They use the second paragraph as a canvas on which to paint all of their accomplishments and relevant experiences.

Prospecting Cover Letter

Prospecting cover letters are also known as letters of inquiry or cold call letters. They are useful if you’re looking to apply to a company that isn’t actively hiring or isn’t widely advertising. A prospecting cover letter shows your interest in learning about available positions while at the same time demonstrating eagerness and initiative.

If the company decides to expand its talent pool, sending a prospecting cover letter could put you at the top of the list of desirable candidates.

Prospecting Cover Letter Example

Dear Mr. Patel,

Your company recently came to my attention while reading a very interesting LinkedIn article about how you’re becoming innovators in the industry. I’d very much like to embark on this journey with you. I haven’t seen any open positions on your website, but I’d like to be considered for open positions in the future. I’m interested in pursuing a career in software engineering. The hybrid work model that your company employs couples well with my extensive remote experience. 

I have a bachelor’s degree in Software Engineering, and in the following months, I will obtain a certification from the Institute of Certification of Computing Professionals. In addition to my two years as a freelance software engineer, I also have four years of software engineering experience at a publicly traded corporation. 

Please review the resume I’ve attached which contains additional information on my skills and experience relevant to your company. I’d love to discuss any openings you may have coming in the near future. Thank you for taking the time to read this letter.  

Our Take: This candidate took the bull by the horns and went straight to knocking on the company’s door. Even if there is no open position, their chances will grow when a job becomes available.

Networking Cover Letter

Networking is a highly effective method of finding a job. According to the U.S. Bureau of Labor Statistics, 70% of all jobs are found through networking. It can help you discover job opportunities that might not be advertised yet or it can provide you with a job opportunity that was previously non-existent.

Sending a networking cover letter during your job search is a good idea if you need help from a contact in your industry or career field to introduce you to a potential employer.

Networking Cover Letter Example

I hope this letter finds you well. I’m reaching out about possibly meeting to get some information from you as a top professional in our field. 

As you might remember from our time as co-workers at our previous company, I have always thrived when working in client-facing positions. I’m looking for a new career opportunity in that direction and I wanted to ask for your advice. 

As I’m aware of your experience and your vast area of expertise in working with job seekers on a more personal level, I feel confident that you are the right person to discuss this matter with. 

I know that it’s a busy period for you right now, but I’d appreciate it if you’d let me buy you a drink and pick your brain. I’d also value your thoughts on the matter via reply if we can’t meet. 

Our Take: This candidate knows that a networking cover letter has a casual tone. He uses an informal greeting but still sounds professional throughout. He makes sure to emphasize his former co-worker’s skills and success before asking for a casual meeting and some friendly advice.

Email Cover Letter

This simple, short, and professional cover letter is sent over email when a formal cover letter is not requested in a job posting. It does not follow a specific format but usually includes a greeting and a simple body of text explaining your experience and interest in the company. You should also include a closing with references to any attachments such as your resume, portfolio, samples, or any other necessary documents.

An email cover letter should be a maximum of two paragraphs long and the writing style should be casual but still professional. Remember to create a subject line that includes the position you’re applying for.

Email Cover Letter Example

Subject line: Following Up on Your Content Writer Job Posting on LinkedIn

Dear Mr. McClane, 

This letter is being submitted as an introduction. I am applying for the position of Content Writer with your company. I believe my verbal skills and writing style would be of great value to your team and I can guarantee that if hired I would offer original content with a quick turnaround time. 

I’ve been writing content for over six years and have contributed to several notable blogs in the IT, Finance, and Cryptocurrency industries which I’ve mentioned in my resume. I would like to continue my passionate journey toward advancing my writing career within your company. I am adept at writing SEO (search engine optimization) articles that convert efficiently which would suit your article marketing business model well. I also write highly engaging copy for social media campaigns as seen in my portfolio. 

I read in your job posting that you’d like a candidate who possesses in-depth knowledge of working with keyword research tools. I’m happy to say that I’ve been using Semrush successfully for the last four years. 

Please review my attached resume and portfolio. I’m looking forward to meeting you and discussing my writing skills and history in more detail. 

Our Take: The candidate keeps it short and sweet. They shed light on their relevant skills and then guide the hiring manager towards the resume and portfolio.

Cover Letter Examples – Bottom Line

Adding a cover letter to your resume is the best way to connect with a potential employer from the get-go. Hiring managers get a glimpse of your accomplishments and experience as soon as they open your email or letter.

By analyzing good resume cover letter examples, and understanding their purpose, it will become simpler for you to write one yourself.

Make sure to stick to the structure and include only the best things about your career. Also, remember that your cover letter should only include valuable information that does not repeat itself in your resume.

Stay fresh, always.

___________________________

Need a hand? There are 2 ways we can help you:

1. Learn how to turn more job interviews into job offers here . (Rated with 4.9/5 by 1,000,000 users) 2. Learn how to successfully negotiate a better salary. (Take a sneak peek of one lesson for free here )

Pamela Skillings

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17 Job Inquiry Letters & Email Templates

When applying for jobs, you will often be asked to submit a job inquiry letter or email. This document allows you to introduce yourself and express your interest in the position. It is important to take the time to craft a strong inquiry letter that catches the employer’s attention and makes them want to learn more about you. In this blog post, we will discuss what goes into a job inquiry letters and provide some tips on how to write one that stands out from the crowd. So, if you are interested in learning more about how to create an effective job inquiry letters, read on!

What is Job Inquiry Letters?

job inquiry letters are letters written to ask about open positions or to express interest in working for a company. They are usually sent to a specific person. Such as a hiring manager, human resources representative, or connector.

A job inquiry letter should be concise, positive, and professional. The goal is to introduce yourself and express your interest in the company and/or position. You want the recipient to have a favorable impression of you and to want to learn more about you.

When writing a job inquiry letter, it is important to:

• Do your research: learn about the company’s culture, values, and mission
• Tailor your letter: address the specific person you are writing to and mention why you are interested in the company
• Be clear and concise: state why you would be a good fit for the position
• Proofread: check for grammar and spelling errors

Sending a job inquiry letter is a proactive way to network and connect with companies you are interested in. It can also lead to an informational interview or even a job offer. follow up after sending your letter so that you maintain momentum in your job search. Job inquiry letters can open the door to

Job Inquiry Letters format

The email format for sending a letter is simple and includes just five essential parts:

• Subject line ( How to write a good email subject line That Opened 10x )
• Opening line and body

Job Inquiry Letters

Template 1:

Letter Template 2:

Template 3:

Related: 17+ Employment Offer Letter Sample & Free Templates

Job inquiry email

Letter Template 4:

Template 5:

Letter Template 6:

Related: 11+ Job Transfer Letter & Email Samples

Job inquiry email examples

Template 7:

Letter Template 8:

Template 9:

Job status inquiry email sample

Letter Template 10:

Template 11:

Letter Template 12:

Job inquiry letter sample

Template 13:

Letter Template 14:

Template 15:

Email to inquire about job

Letter Template 16:

Template 17:

Related: 21+ Follow Up Email After No Response [Samples Included]

Job Inquiry Letters subject lines

When you are writing a job inquiry letter, the subject line is important. It’s the first thing the recipient will see, so you want to make a good impression. Here are some tips for writing an effective subject line:

• -Keep it short and to the point. The subject line should be no more than 50 characters.
• -Include key words that will help the recipient understand what the letter is about.
• -Make it specific. For example, “Job Inquiry: Marketing Manager” is better than “Inquiry for Job.”
• -Avoid using generic phrases like “Please find attached.”

proofread the subject line carefully before sending. following these tips will help you write an effective subject line that will grab the recipient’s attention and make them want to read your letter.

Related: 127+ Follow Up Email Subject lines To get Quickly Reply

How to Start Job Inquiry Letters

Job Inquiry letters are letters written to employers to inquire about job openings that may be suitable for the writer. Although these letters are not as common as application or cover letters. They can still be an effective way to get your foot in the door with a company you’re interest in.

A good job inquiry letter will introduce you and explain. Why you’re interest in the company and position. It will also highlight your qualifications and experience that make you a good fit for the job. To write an effective job inquiry letter, start by doing your research and finding the name and contact information of the person you should address the letter to.

Then, introduce yourself and explain why you’re writing. Be sure to mention any connections you have to the company, such as a personal connection or shared experience.

Next, explain why you’re interested in the company and position. And list some of your qualifications that make you a good fit for the job.

Finally, thank the recipient for their time, and let them know how they can reach you if they’re interested in learning more.

How to END Job Inquiry Letters

When inquiring about a job, always take the time to write a well-crafted Inquiry Letter. This important step will show the hiring manager that you have the ability to communicate effectively, which is a valuable skill in any field.

When ending your Job Inquiry Letter, be sure to thank the hiring manager for their time, and express your interest in meeting with them to discuss the open position. You can also include a brief statement about your qualifications and how you would be a good fit for the job. By taking the time to end your Job Inquiry Letter correctly, you will make a positive impression and increase your chances of getting an interview.

It is my hope that this guide has provided you with a strong foundation to begin writing your job inquiry letters and emails. Remember, be clear about what position you are applying for, personalize your letter or email as much as possible, and always proofread before hitting send! Above all else, have fun with it and stay positive. I cannot wait to see your application and hopefully welcome you into the (company name) team soon. So, Thank you for reading!

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Job Opening Inquiry Email Sample

A job opening inquiry email is a prospecting introduction letter, seeking a position that has not yet been advertised.

This kind of email must communicate your relevant expertise in order to convince the potential employer why you are the best candidate for the job and why should they hire you. Try to express your full potential and support your statements with any achievements you have had in the field.

Job Opening Inquiry Email Guidelines

The email body should be divided into three conventional paragraphs and the letter’s length is typically slightly shorter than a regular cover letter.

In an email cover letter, there is no need to mention the date unless you are sending it as an attachment.

The contact details of the addressee are also omitted. The content must be formatted in a way similar to any regular cover letter.

However, the sender’s contact details can be written at the bottom instead of the top of the letter.

Adding an email address to the sender’s detail is again needless since the email is being sent from the same ID.

The candidate’s resume must be attached to the email in PDF format. Make sure the attached file name contains your name and the position being sought so the employer can easily identify it when downloaded.

Related: Sample Inquiry Email for Employment

Email Subject Line: Inquiry Concerning Admin Assistant Position

Email Body:

Ms. Hannah Gilbert CEO Ricky Associates 224 North Street Gustin, TX 54101

Dear Ms. Gilbert:

I recently obtained an Associate degree in office Administration from the University of Chicago and am currently seeking a job in the same field. I learned from your website that your company offers trainee programs each year for fresh graduates in office administration. I am writing this letter to inquire about any current or upcoming openings for the same.

As apparent from the attached resume, I possess summer internship experience in office administration with two firms and have also received some training as a management associate. My acquired skills in file documentation, calendar keeping, and office management could come in very handy at your office.

In addition to having received proper training in office administration, I am also familiar with various common online employee database interfaces. Adept at using MS office suite and the internet, I will be able to provide effective executive support to Ricky’s Associates.

I will call your secretary after some days to follow-up on this inquiry. Meanwhile, if you need any information regarding my credentials or have any other queries, I’ll be available at (000) 222-5555.

Expecting a considerate response from you soon.

Sincerely yours,

Geoffrey Smith 896 Jolly Ave Chicago, IL 89445 Cellular: (003) 222-5555 Home: (005) 777-5666

• Email Job Inquiry Letter for Administrative Assistant Position
• How to Write an Inquiry Cover Letter?
• Housekeeping Letter of Inquiry Sample
• Job Follow Up Inquiry Sample

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