request letter for extension of thesis submission

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Sample request letter for extension .

Sample Letter Request For Extension of Thesis / research work Submission. Request an extension of your thesis submission date.

Sample Letter Requesting Extension of Time

[Your Name]

[Recipient’s Name]

[Recipient’s Address]

Subject: Extension Request

Dear [Recipient’s Name],

I am writing to request a brief extension of time for [briefly state the reason]. I kindly ask for [number of days] additional days to ensure the quality of my work. Your consideration is greatly appreciated.

Requesting a Deadline Extension

[Your Address]

[City, State, ZIP Code]

Subject: Deadline Extension Request

I am writing to respectfully request an extension for the upcoming deadline on [mention the deadline date] for [briefly explain the project or task]. Due to unforeseen circumstances, I require [number of days] extra days to ensure the project’s completion to the best of my abilities. Your understanding and consideration are greatly appreciated.

Request Letter to Extend Date

[Recipient’ Name]

Subject: Request for Deadline Extension

I am writing to formally request an extension for the deadline of [mention the original deadline date] for [briefly describe the task or project]. Unfortunately, due to [briefly explain the reason for needing an extension], I am unable to meet the original deadline.

I kindly request an extension of [number of days] to ensure that I can complete this task effectively and to the best of my abilities. I understand the importance of meeting deadlines and apologize for any inconvenience caused. Your understanding and consideration of this request would be greatly appreciated.

Thank you for your time and consideration.

Sample Request Letter for Extension

Subject: Letter of request for extension for submission of thesis

Respected Graduate Studies office,

I am writing this letter to request an extension in the deadline for submitting my Master thesis. The date for submission is Sep 19, 2023, but I still have some writing work pending and fear that I will not be able to complete it within the original time frame.

Kindly consider the following reasons why I could not complete my research on time: At this stage in the research we are considering filling a patent file before we submit the thesis to the external reviewer only we need few weeks. Kindly consider my personal circumstance since I got pregnant and I had some complications during that time and after the childbirth. I wasn’t in any condition to work or study and hence, was unable to do any work on my thesis during almost one year. (A medical report is attached with the form). further more, I ‘m working in a full time job which slowed me down to finish my experiment work.

Considering my problem, kindly grant me an extension of few weeks only for submitting the thesis. I assure you that I will complete and submit my thesis well before the revised deadline.

Yours Sincerely,

————————–

Sample Deadline Extension Appeal Letter

To, The Dean, Allied University, Texas, United States of America.

Respected Sir,

With due respect, it is to state that I am student of M. Phil and I had scored good GPA in my two semesters of theory, but now this year is my thesis year and the date for submission for the thesis is ————, but I am unable to meet up the deadline as my some writing work is still pending because patent is to be reviewed by external reviewer before submission of the research thesis. I am pregnant as well and is facing complications in it and was unable to study or do any work related to the research and as a proof of my words I am attaching medical certificate of mine with this application and I am a working woman as well. All the three reasons are genuine in their nature and I need few weeks more in submission of the final research paper.

Kindly see to this matter and grant me more time for the completion of my thesis. Thanking in anticipation.

Yours Truly,

Ms. Rita Ronny,

Sample Letter for Extension

It is stated with due reverence that I am the student of this estimable university. I am in my final year and I have to submit my research project on 23rd of March. It is to inform you that recently my brother died and I could not handle myself. This drastic loss took a lot of my mental peace and time. It is my request to extend the submission date of my final research project. My nature of reason is very genuine and I hope you comprehend. I am sure that I will complete it by that time and submit you promptly.

Yours Faithful,

——————

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Home » Application » Application for Extension of Time for PhD – Sample Application for Requesting Extension of Time

Application for Extension of Time for PhD – Sample Application for Requesting Extension of Time

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• Sample Letter

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To, __________ (Receiver’s Name), __________ (Name of the University) __________ (Address)

Date: __/__/____ (Date)

Subject: Request for extension of time

Dear Sir/Madam,

With due respect, my name is __________ (Your Name) studying in department __________ (mention your department) holding roll number __________ (Mention roll number).

I am writing this letter to request for extension for __________ (Mention time duration). The reason for extension is __________ (Mention reason). I hope you accept this application. I will be highly obliged.

Yours Sincerely/ Faithfully, _________ (Signature), _________ (Name), _________ (Roll Number)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• It's advisable to request an extension as soon as you realize you may need one, ideally well before the original deadline. This allows sufficient time for the university to review and process your request.
• Provide a clear and valid reason for needing the extension, such as unforeseen personal circumstances, additional time required for data collection or analysis, or unexpected challenges encountered during the research process.
• Depending on the university's policies, you may be required to provide supporting documentation, such as a medical certificate or a letter explaining your circumstances. Check with your department or supervisor for specific requirements.
• If your extension request is denied, you should discuss alternative options with your supervisor or academic advisor. They may be able to provide guidance on how to manage your workload and meet the original deadline.
• While it's possible to request multiple extensions, it's important to demonstrate valid reasons for each request and to communicate openly with your supervisor or academic advisor about your progress and any challenges you may be facing.

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• Sample letter requesting a time extension for Ph.D
• Time extension request letter for PhD

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How to Write a Letter Asking for an Extension

Last Updated: May 10, 2024 References

This article was co-authored by Alexander Ruiz, M.Ed. . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been viewed 3,115,722 times.

Tips for Writing an Extension Letter

Write the date, your address, and the recipient's address in the upper right corner. State what your letter is about (like "I'm writing you concerning the essay due for class next week") and give a few details to explain why you're requesting the extension (like a "family emergency").

Sample Letters

Sample Emails

Following Formal Letter Writing Conventions

• If you are sending your request via email, you can omit the date and address portions and start with your salutation. However, make sure to use an effective and clear subject line. For example, if you are emailing a professor, your subject line might read, "Mike Smith HIST 359 Paper Extension Request."

• Even if you know them informally, this is an official request so keep the tone and content formal. Do not write “Hi, Jim,” for example.
• Try to find some specific person that you can address your letter to. Otherwise, it can appear like a form letter. For example, “Dear Senator Smith,” is preferable to, “To Whom It May Concern.” [2] X Research source

• To open your letter you might state, “I am John Smith a student in your HIST 456 MWF morning class.” This will jog your professor’s memory and save them time looking you up.

• It is best to close with an official “sign off” before your name. Some of the better options are: “Sincerely” “Best” “All the Best” “Best Regards.” [3] X Research source
• If you need a reply by a certain time, you should include that information at this point as well. You can always pair it with your thanks. For example, “Thank you for your consideration and I look forward to hearing from you next week.” Just be careful not to appear overly pushy. [4] X Research source

Crafting the Content of the Letter

• Depending on the situation, you might need to consider your letter as part of an ongoing negotiation. In that sense, it is better to ask for a longer amount of time so that you can compromise and meet in the middle. [7] X Research source
• Gauge your pace based upon your current progress and what parts of the project have yet to be completed. For example, if you have worked on a consulting project for three months you should have a pretty good sense of how much is left to do.
• Be aware of the time constraints facing the recipient as well. They may be under their own deadlines that will now need to be pushed back. For example, college professors are often required to submit midterm grades and schedule their paper deadlines accordingly.

• A good reason might be the desire to be thorough or cautious in your work. For instance, if you are completing a project that could potentially impact the safety of others, pointing this fact out when asking for extra time could work in your favor.
• If you have multiple reasons for your request, choose the best one and focus on it. For example, if you are delaying a job offer you might want to tell them that you would like to conduct additional research into the transfer costs (if this is indeed true) instead of letting them know that you are also waiting on another offer. [9] X Research source

• For example, if your grandfather dies two days before your college essay is due, it is best to describe the incident as a “family emergency” as opposed to a general “emergency.” You may also want to mention his passing and some information about your travel arrangements. [11] X Research source
• Have your paperwork in order before submitting any request. You may need to lay out a timeline of prior actions and applications, especially if dealing with the government or another official entity. Showing that you have followed all steps of the process up until this point can only work in your favor. [12] X Research source

Sending the Letter to the Recipient

• If you are going to mail off a hard copy of your letter, make sure to print it out using a high quality printer with a good ink cartridge. A handwritten extension request is generally not acceptable. [14] X Research source

• Your recipient may be able to see the exact time that you sent the email. Be aware of this if you like to send off emails very late at night.
• Keep your email formal and that includes the address that you use as well. Send this email from a professional-sounding account. For example, sending a work email from “[email protected]” is appropriate.
• If you send your letter via fax, make sure to hold on to the confirmation page showing that your transmission was successfully sent and received.

Expert Q&A

• Try to keep your letter at one page of length or less. This makes it appear complete, yet easy to skim through. [15] X Research source Thanks Helpful 0 Not Helpful 0
• Be aware if your recipient will send you something in return, such as a confirmation letter. Thanks Helpful 0 Not Helpful 0

• Be realistic in the promises that you make. You do not want to get an extension only to spend the extra time completing additional work. Thanks Helpful 2 Not Helpful 0
• Make this one-time extension request count. You do not want to try for another one. Thanks Helpful 1 Not Helpful 0
• Check to make sure that you’ve included all necessary forms with your request. And, some groups will require that you use their form letter as a template. Thanks Helpful 0 Not Helpful 1

You Might Also Like

• ↑ Alexander Ruiz, M.Ed.. Educational Consultant. Expert Interview. 18 June 2020.
• ↑ http://www.uwgb.edu/UWGBCMS/media/career-services/files/pdf/Professional-Letters-Guide.pdf
• ↑ https://en.oxforddictionaries.com/writing-help/how-to-write-a-business-letter
• ↑ https://www.themuse.com/advice/how-to-ask-for-a-deadline-extension-without-losing-your-street-cred
• ↑ http://www.monster.ca/career-advice/article/delaying-a-job-offer-ca
• ↑ http://www.complex.com/pop-culture/2013/09/how-to-get-an-extenstion-on-a-paper/be-specific
• ↑ http://www.cbsa-asfc.gc.ca/recourse-recours/extensionoftime-prorogationdedelai-eng.html

About This Article

To write a letter asking for an extension, start with a formal salutation, like "Dear Professor Montgomery." Then, in the body of your letter, state that you'd like an extension and explain why you need one. You should also include a new, realistic deadline that you think you can meet. Remember to keep the tone of your letter positive so it doesn't seem like you're whining or complaining. Also, try to limit your letter to 1-3 paragraphs so that it's short and straightforward. To learn how to end your letter, scroll down! Did this summary help you? Yes No

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Urgent Request for Extension of Time Template

In my experience, writing a successful request for an extension of time is all about being clear, respectful, and honest about the reasons behind your request. Whether it’s a project deadline, a loan repayment, or even a legal matter, a well-written extension request can often be the difference between being granted extra time or facing penalties.

Extension Justification Scoring Quiz

Disclaimer: The score provided by this quiz is for general guidance only and does not guarantee the outcome of any extension request. It is recommended to properly communicate with your employer or project manager for the best results.

Over the years, I’ve written numerous requests for extensions in various situations, and I’ve found that the right approach and tone are crucial to success. 

In this guide, I’ll share my personal process for writing these letters, provide three unique templates to suit different scenarios, and offer practical tips from real-life examples that have worked for me. If you’re in need of an extension, follow this guide to craft a persuasive and professional request.

Key Takeaways

• Purpose : Communicate the need for an extension clearly and respectfully.
• Tone : Always maintain a polite and professional tone, showing gratitude.
• Reasoning : Be specific but concise about why the extension is necessary.
• Proposed Solution : Offer a revised timeline to show your commitment to meeting the new deadline.
• Follow-up : Provide contact information and a willingness to discuss further.

Why Requests for Extension Are Often Necessary

Trending now: find out why.

Life is unpredictable, and no matter how much we plan, unexpected circumstances can arise. Whether it’s a personal emergency, an increased workload, or simply an underestimated task, asking for more time can alleviate unnecessary stress and help maintain your professional reputation. 

In my career, I’ve had to request extensions for personal projects, client work, and even legal deadlines. The key to success has always been a well-constructed letter or email that shows respect for the other party’s time and obligations.

One of the most important things I’ve learned is that requesting an extension as early as possible reflects your level of responsibility. Waiting until the last minute can make it appear as though you’re unprepared. If you foresee needing an extension, make your request early.

Steps to Writing a Request for Extension of Time

1. start with gratitude and respect.

Begin your request by thanking the recipient for their time and consideration. Politeness goes a long way in making your request feel more considerate.

2. Explain the Situation Clearly

Clearly outline the circumstances that have led you to request more time. Be honest without oversharing unnecessary details. The goal is to help the recipient understand that your request is valid and reasonable.

3. Propose a New Deadline

Don’t leave your request open-ended. Provide a new deadline that gives you enough time to complete your task while also showing your commitment to fulfilling your obligations.

4. Offer Solutions or Compromises

If possible, offer to meet certain milestones by specific dates as a compromise. This shows that you’re still making progress even if you can’t meet the original deadline.

5. Close Politely

Thank them once again for their understanding and offer your contact information if they’d like to discuss further. Express your commitment to completing the task within the new time frame.

Real-Life Example: Request for Extension on Project Deadline

A few months ago, I was managing a project that was behind schedule due to unexpected client changes. Instead of panicking, I quickly drafted a request for an extension. 

By explaining the reasons and showing a clear path to completion, I was granted an extra two weeks, which saved the project from rushing to an unsatisfactory completion.

Template 1: Professional Request for Extension on Work Deadline

Subject : Request for Extension of Project Deadline

Dear [Recipient’s Name],

I hope this message finds you well. I am writing to request a short extension on the project deadline for [Project Name]. Due to [specific reason], I have encountered unexpected delays. I understand the importance of meeting deadlines and sincerely apologize for any inconvenience this may cause.

I propose a revised deadline of [New Deadline], and I am committed to delivering the highest quality work within this extended time frame.

Thank you for your understanding, and please feel free to contact me if you would like to discuss this further.

Warm regards, [Your Name] [Your Contact Information]

Template 2: Request for Extension on Legal Matter

Subject : Request for Extension of Time – Case [Case Number]

I am writing regarding Case [Case Number] and would like to respectfully request an extension of time to submit [specific document/task]. Due to [specific reason], I have been unable to meet the original deadline of [Original Deadline].

I kindly ask that the deadline be extended to [New Deadline] to allow me adequate time to complete the necessary work. I greatly appreciate your consideration and understanding in this matter.

Please let me know if you require any additional information.

Sincerely, [Your Name] [Your Contact Information]

Template 3: Request for Extension on Payment Deadline

Subject : Request for Payment Extension

I hope this message finds you well. Due to unforeseen financial circumstances, I am writing to request an extension on the payment deadline for [Amount Due/Invoice Number]. I apologize for any inconvenience this may cause and would like to propose a new payment date of [New Payment Date].

I am committed to resolving this matter and am grateful for your understanding. Please let me know if there are any further steps I should take.

Thank you in advance for your consideration.

Best regards, [Your Name] [Your Contact Information]

Tips from My Personal Experience

• Always Be Honest : In every extension request I’ve written, I’ve found that honesty is the best policy. Explaining your situation truthfully helps build trust with the recipient.
• Be Specific but Concise : While you want to explain the reason for the delay, don’t overwhelm the reader with too much detail. Keep it professional and to the point.
• Offer a Clear Solution : In all my successful extension requests, I made sure to include a proposed new deadline. This demonstrates your commitment to resolving the situation.

Common Scenarios Where an Extension May Be Needed

Final Thoughts

Writing a request for an extension of time doesn’t have to be stressful. In my experience, following these guidelines has always led to positive results. 

Whether you’re dealing with a work deadline, a payment, or a legal matter, being polite, honest, and proactive in your communication will significantly increase your chances of receiving an extension.

Extension Cost Estimator

Related posts.

• 3 Proven Letter Samples: Secure Your Extension!
• Sample Letter for Extension of Time to Project: Free & Effective
• Assignment Extension Request Letter Example: Free & Effective

Frequently Asked Questions (FAQs)

Q: what is the best way to formally request an extension of time for a project deadline.

Answer: In my experience, the best approach is to clearly outline the reasons for the delay, such as unforeseen circumstances or dependencies on other tasks. It’s crucial to propose a new realistic deadline and assure the recipient of your commitment to meeting this revised date.

Q: How should I address a letter requesting an extension of time to my supervisor?

Answer: I always start by addressing the supervisor respectfully by their title and last name. Express appreciation for their understanding and support before stating the request, as this sets a cooperative tone for the discussion.

Q: Can I request an extension for a personal matter affecting my professional deadlines?

Answer: Absolutely, I’ve found it effective to be honest about personal matters that impact my work. Briefly explain the situation and how an extension will help you maintain the quality of your work, ensuring you remain professional in your request.

Q: What details should be included in an extension request letter?

Answer: Based on my writing experience, your letter should include the original deadline, the requested new deadline, specific reasons for the delay, and a plan to prevent future delays. Being transparent and detailed builds trust and shows professionalism.

Q: How can I ensure my request for an extension is granted?

Answer: From what I’ve learned, it helps to submit your request as soon as you realize the need for an extension. Provide a well-reasoned explanation and demonstrate how you plan to manage the extended time efficiently. This proactive approach often leads to a positive response.

Q: What tone should I use when writing a letter requesting an extension?

Answer: I always recommend using a polite and formal tone, showing respect for the recipient’s time and authority. Convey urgency without sounding desperate or demanding, which encourages a favorable outcome.

Q: What is a “motion for extension of time form” typically used for in legal proceedings?

Answer: In my experience, a “motion for extension of time form” is used to formally request additional time to meet a deadline in a court case. This could be for filing documents, responding to motions, or preparing for trial. It’s crucial to justify the need for more time convincingly to the court.

Q: How do I ensure my “motion for extension of time form” is accepted by the court?

Answer: Based on my personal dealings with such motions, it’s essential to file the request early and provide a valid reason for the delay, such as unforeseen circumstances or complex legal issues that require more time to address properly. Clear communication and adherence to local court rules significantly increase the chances of approval.

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This guide is truly beneficial! It simplifies the process of writing an extension request letter with its clear, step-by-step instructions and valuable advice

I found the guide on how to write a letter requesting an extension to be incredibly clear and useful, particularly for someone who struggles with formal requests.

I appreciate the valuable insights provided in your articles. I plan to bookmark your blog and revisit it regularly. I’m confident that I will discover plenty of new information here. I wish you the best for your upcoming posts!

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6 Extension Request Templates for Students

Magical for Extension request

Being a student often means juggling multiple assignments, projects, and deadlines. Sometimes, you may need a little more time to deliver your best work. That's where our Student Extension Request templates come in. These templates are designed to help you communicate effectively with your professors or course coordinators, requesting extensions in a respectful and persuasive manner. They cover a range of scenarios, from unexpected personal circumstances to complex project requirements.

What templates are included in this Extension request pack?

Final exam extension request template.

Use this template when you need more time to prepare for a final exam. It communicates your dedication to the course and your desire to perform well.

General Extension Request Template

This template is your go-to for requesting an extension on any assignment or project. It communicates your need for additional time in a respectful and professional manner, while also expressing your commitment to the course.

Group Project Extension Request Template

This template is designed for situations where you and your group need more time to complete a project. It emphasizes the collective effort and the desire to produce high-quality work.

Personal Circumstances Extension Request Template

Use this template when personal circumstances have affected your ability to complete your work on time. It maintains a professional tone while conveying the seriousness of your situation.

Research Paper Extension Request Template

This template is ideal for requesting more time on a research paper. It highlights the complexity of the task and your commitment to thorough research and analysis.

Thesis Extension Request Template

This template is designed for situations where you need more time to complete your thesis. It emphasizes the importance of the task and your commitment to producing high-quality work.

More Student packs

6 Financial Aid Inquiry Templates

5 letter of recommendation request templates, 5 resume review request templates, 4 student study group inquiry templates, 3 student note-taking templates, how can you personalize your extension request templates.

Magical allows you to personalize these templates with your recipients information like

How to use Sales prospecting templates

With Magical, you can save any text you type repetitively as a template in Magical and expand the template automatically when you work. Download our Sales prospecting templates to get these templates out of the box.

What is Magical?

Magical is a productivity app that automates your soul-crushing tasks so you can do the work that gets you promoted and still have time to take a break. With Magical, use AI to speed through repetitive tasks like messaging or data entry anywhere on the web —no fancy set-up required. Add Magical to your browser - it’s free.

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How to Get Dissertation Deadline Extension

Published by Grace Graffin at August 12th, 2021 , Revised On August 22, 2023

Are you struggling to complete your dissertation on time? Wish you had more time to write your dissertation paper to First Class standard? Thinking of  writing your dissertation in a week?

There is no need to get panic at this stage – we all need  help with dissertations and  assignments , especially when we have so many other social and work responsibilities to take care of.

This article lists methods of getting a dissertation extension without having to compromise your relationship with your supervisor. Here we provide valuable and practical tips on how to get the dissertation deadline extension.

All students experience the feeling of being late for an assignment at some point during their academic careers. But if the assignment in question is your dissertation, then matters go from bad to worse. If you are facing such an issue, then you will have two options to work with.

You can either work day and night with the aid of energy drinks to get your paper completed to an acceptable level or obtain a deadline extension to give yourself more time to do the research work and write your paper to the highest quality standard.

This brief piece will help you get a dissertation extension and blow away your doubts.

Methods of Getting Dissertation Deadline Extension

Meet the challenge head on – deadline extension for dissertation.

Rather than running away from your problems, it will be best if you face the challenges head-on.

As soon as you realize that you will not be able to write your dissertation paper before the due deadline and need a deadline extension, you should present the work you have completed so far to your supervisor and also  provide a detailed plan  for how you will be able to make up for the lost time.

This will give the impression that you are a forward-thinking person and take your academic duties seriously.

Be Appropriate

Work out a plan to figure out exactly how much more time you will need before asking your supervisor for a deadline extension.

Do not give your tutor the impression that you have been wasting your time lately by asking for too long an extension. Briefly describe the reasons as to why you were unable to meet your deadline in the first place.

Looking for dissertation help?

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Don’t Wait Until the Eleventh Hour to Ask for Deadline Extension.

If you know that you are running late and the circumstances are outside your control, then ask your supervisor for the dissertation deadline extension at the earliest possibility. Waiting until the eleventh hour will only create more problems for you.

It should be noted that there could be plenty of genuine reasons for being granted the extension, including but not limited to your  health issues, financial stress, a part-time job, and family matters . Your timely action will allow you to gain your tutor’s support.

Heavy Amount of Work

At the university level, students generally have to take different modules and courses simultaneously, increasing the possibility of a deadline clash during the term time. The worst time for this situation to occur is when you are  writing your dissertation paper .

If you are overwhelmed with your academic deadlines and start feeling really anxious, it will be best to meet with your tutor to inform him of your needs. The chances are that they will extend your deadline for your dissertation so you can cope with the excessive workload.

Be Honest When Requesting for Dissertation Deadline Extension

The most effective way of getting a  deadline extension for your dissertation  project is, to be honest with your supervisor. Avoid making up lame excuses for being late because this can land you in even more trouble.

Tell the truth and seek guidance from your supervisor. Honesty and integrity will help you to grab your supervisor’s sympathy. Make a list of points you would like to discuss with your supervisor before going to the meeting.

Knowing how to convince your tutor will make it easier for you to talk confidently in front of them. It will help to throw a couple of jokes to relieve the tension a bit.

Remember that a laughing tutor is more likely to grant you the extension. If you are struggling to cope with an unhelpful supervisor, here are some  tips to help you get through the tough times .

Also Read: How to Choose Dissertation Topic

Other Articles: Is it Possible to Write a Dissertation in 10 Days or Less?

How Can ResearchProspect Help?

Unable to get a dissertation deadline extension? Worried that you might not be able to submit your dissertation project on time? Concerned about ordering papers for reasonable prices, which are not unique but relevant and free of grammar mistakes?

At ResearchProspect, we have Masters and PhD qualified writers in all academic subjects. Fill out our simple order form, make the payment, and have your  dissertation  or  essay  paper delivered to your email address before your specified deadline.

Frequently Asked Questions

Can i extend my dissertation deadline.

Yes, you can often extend your dissertation deadline. Contact your advisor or department promptly, explaining valid reasons like health issues or unforeseen circumstances. Provide a reasonable new timeline. Respect policies and prioritize open communication.

You May Also Like

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Deadline Extension Appeal Letter

Last Updated On December 25, 2019 By Letter Writing

Often in life, you may need to ask for a deadline extension. It could be at school/college in the case of an assignment or project or at work when you require more time to complete a duty assigned to you. A Deadline Extension Appeal Letter is a formal, written request to the concerned authority for the extension of a previously decided deadline or submission of documents. It is a courteous and tactful way to appeal to the interested party for the deadline extension. If the letter is written at work,  the requirements of the recipient for granting the extension and any rules about extensions in the concerned organisation should be considered.

Since asking for an extended deadline is, in other words, asking someone for a favour, many people are embarrassed to do it face to face. A Deadline Extension Letter comes in handy in such situations as they eliminate all chances of such an issue. Through this letter, a person also acknowledges the inconvenience caused and apologises for it.

Deadline Extension Appeal Letter Writing Tips:

• Use a formal and polite tone.
• Acknowledge the inconvenience caused and if possible, offer to help and rectify the situation.
• Give a genuine, valid reason.
• Apologise, but not too much as it makes the reason seem irrelevant or false.
• Be factual and concise.
• Avoid irrelevant details.

Deadline Extension Appeal Letter Template

Use our free Deadline Extension Appeal Letter to help you get started. Download the .doc or.PDF file and customise it. If you need additional help or more examples, check out some of the sample letters below.

Subject: Deadline Extension Appeal

Dear Mr./Ms. ___________(Name),

I am writing this letter to request you to extend the deadline for ________ (Task assigned). I will be unable to complete it by ________ (Deadline) as _________ (Reason). I have completed the ________ (Task) halfway and expect to complete it by ________ (Date).

I understand that this delay causes great inconvenience, and I am ready to help in any way possible to rectify the situation.

I apologise sincerely for my mistake and promise that I will, from this day, complete my tasks on time. I have always been responsible as far as my duties are concerned in the past. Please forgive me for this slight.

Kindly extend the deadline to _______ (Date). Please do consider my request.

Thanking you,

Yours Sincerely,

__________ (Name)

__________ (Signature

Sample Letter

The following is a sample of a Deadline Extension Appeal Letter.

Jay Pritchett

The Research Department, Stanford University,

California. Date: 15 November 2016

Prof. Grace Simons,

Head of Department, The Research Department, Stanford University, California.

Dear Prof. Simons,

I am writing this letter to request you to extend the deadline for submitting my research paper. I will be unable to complete it by 18th November 2016 as the paper requires some more research and study. I have covered more than half of the paper and expect to finish it by the end of next week.

I understand that this delay causes great inconvenience, and I am ready to assist you in any way possible to rectify the situation.

Kindly extend the deadline to 23 November 2016. Please do consider my request.

Jay Pritchett.

Email Format

The following is the Email format that should be followed while writing a Deadline Extension Appeal Letter.

To: [email protected]

From: [email protected]

SUBJECT: Deadline Extension Appeal

Dear Ms./Mr._________ (Name),

I am writing this letter to request you to extend the deadline for ________ (Task assigned). I will be unable to complete it by ________ (Deadline) as I _________ (Reason). I have completed the ________ (Task) halfway and expect to complete it by ________ (Date).

I understand that this delay causes excellent inconvenience and am ready to help in any way possible to rectify the situation.

I apologise sincerely for my mistake and promise that I will from this day forth, complete my tasks on time. I have always been responsible as far as my duties are concerned in the past. Please forgive me for this slight.

__________ (Signature)

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Writing an Impressive Extension Request Letter (Free Templates)

Having written many unique extension request letters, I’ve learned the nuances that can make your request compelling and successful. In this article, I’ll share my tips, personal experiences, and three proven templates you can use to craft your own extension request letter.

Key Takeaways

Understanding the Importance of an Extension Request Letter

An extension request letter is a formal document you send to request additional time to complete a task or fulfill an obligation. Whether it’s a project deadline, a bill payment, or a job assignment, asking for more time can be necessary due to unforeseen circumstances. The key is to ask in a way that is respectful and provides a valid reason.

My Experience with Extension Request Letters

Over the years, I have written numerous extension request letters for various reasons—project deadlines, academic assignments, and even personal obligations. One common factor in all these letters is the need to balance politeness with a compelling justification.

How to Structure Your Extension Request Letter

Here’s a structure that I’ve found particularly effective:

• Address the recipient formally (e.g., “Dear Mr. Smith”).
• Get straight to the point in the opening sentence.
• Be honest and concise about why you need the extension.
• Suggest a reasonable new deadline that you can meet.
• Thank the recipient for considering your request.

Real-Life Example

Once, I had to request an extension for a major project due to an unexpected family emergency. Here’s a snippet of how I approached it:

“Dear Professor Jones, I am writing to request an extension for the research paper due on May 15th. Due to an unforeseen family emergency, I have been unable to dedicate the necessary time to complete the paper to the best of my ability. I am requesting an additional week to finalize my research and submit a quality paper. I sincerely appreciate your understanding and consideration.”

Tips from Personal Experience

• Honesty builds trust. If you’re straightforward about why you need more time, your request is more likely to be granted.
• Acknowledge the inconvenience your request may cause and assure them you are committed to meeting the new deadline.
• Always thank the person for their time and consideration, regardless of the outcome.

Extension Request Letter Template

Here’s a customizable template you can use for your extension request letter:

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position] [Company/Organization] [Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this message finds you well. I am writing to request an extension for [specific task or obligation] which is currently due on [current deadline].

Due to [brief explanation of the reason], I am unable to complete it by the given deadline. I am kindly requesting an extension until [new proposed deadline] to ensure that I can deliver quality work.

I understand the impact this may have and appreciate your understanding and consideration. Thank you for your time and assistance in this matter.

[Your Name]

Final Thoughts

Writing an extension request letter can be daunting, but with the right approach, you can effectively communicate your needs and increase the chances of a favorable response. Remember to be polite, honest, and appreciative. Drawing from my extensive experience, these elements are crucial in crafting a successful request.

Frequently Asked Questions (FAQs)

Q: what should i include in an extension request letter.

Answer : When I write an extension request letter, I always include the reason for needing more time, the new proposed deadline, and a brief outline of what I’ve accomplished so far to demonstrate my commitment to completing the task.

Q: How do I politely ask for an extension on a project deadline?

Answer : I find it effective to politely request an extension by acknowledging the original deadline, explaining my circumstances without making excuses, and expressing my continued dedication to delivering quality work within the new timeframe.

Q: Can I request an extension via email, or is a formal letter better?

Answer : In my experience, both formats can be appropriate, but I prefer using email for its convenience and speed, ensuring my message is clear, professional, and includes all necessary details just as I would in a formal letter.

Q: How early should I request an extension before the original deadline?

Answer : I always aim to request an extension at least a week in advance, giving my supervisor ample time to consider my request and allowing me to make necessary adjustments based on their response.

Q: What if my extension request is denied?

Answer : If my request for an extension is denied, I typically thank my supervisor for considering my request and immediately work on a revised plan to ensure I meet the original deadline, possibly seeking support or resources to help manage the workload.

Letter Request for Extension of Time for Document Submission

If you are in a situation wherein you know that you will not be able to submit the documents within the time limit then it is always recommended to write a request letter for extension . The request letter to submit pending documents time extension is a simple letter which must include the amount of extension and the reason for the same. The Sample Request Letter for Extension can be followed for the same.

In this post, we bring to you a sample letter request for extension of time for document submission. You can use this formal extension letter for drafting your own letter.

Request Letter Format for Extension of Time for Document Submission

Anthony Smith

45, Raymond Road

Date: June 25th, 2022

Mr. Richard Roy

Vice Chancellor

New York University

Sub: Regarding request for time extension for document submission.

Respected Sir,

I, Anthony Smith, am writing this letter to request you for time extension for submitting my documents for admission in your esteemed university.

I have applied for the course of Bachelors in Commerce with your university and my application has been approved. To complete the process of admission, I am required to submit my original documents with the university by July 1 st , 2022.

I am writing this letter to allow me an extension of three days because there has been some unforeseen delay at the end of the courier company with which I have sent my documents to the university. I am in constant touch with the courier company and they have reassured me that my documents will reach the university latest by July 4 th , 2022.

I hope you will understand my situation and will consider it by granting me an extension of three days.

Thanking you.

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Submission date and extension of time

This page outlines the final date by which your thesis should be submitted, the expected completion date and extensions of time. 

Full-time students

Maximum submission date.

This is the final date by when your thesis should be submitted to the Examination Schools. Check whether you are required to submit sooner by any funding body supporting your studies.

The maximum submission date is usually 12 terms for DPhil students and nine terms for MLitt or MSc (by Research) students from the start date of your studies and is amended accordingly based on any suspension of status or extension of time. The Graduate Studies Assistant in your department / faculty will be able to tell you your maximum submission date.

Expected completion date

The expected completion date is the maximum submission date plus six months. This is to allow adequate time for your viva examination, and if requested by the examiners, to undertake any minor corrections required and to submit your revised thesis.

The extra six months is not additional time for you to complete your research as your maximum submission date remains the same.

Extension of time: DPhil students

You are expected to submit your thesis within 12 terms of starting your course. You will lose your DPhil status if you have failed to complete your thesis within 12 terms of being admitted as a research student, and will no longer be registered as a student of the University.

Extension of time: MLitt and MSc by Research students

You are expected to submit your thesis within nine terms of starting your course. You will lose your status as a MLitt or MSc by Research student if you have failed to complete your thesis within nine terms of being admitted as a research student, and will no longer be registered as a student of the University.

Applying for an extension: all students

In exceptional circumstances extensions of time can be given for up to six terms for DPhil students, and up to three terms for MLitt and MSc by Research students. Your department/faculty/division will normally only approve one term of extension at a time.

If you are funded by a research council or charity you may need to make a separate application to the funding body in parallel to that being made within the University. Your funding body’s regulations for extension of time will not necessarily be the same as those of the University. Ask your department for advice on extensions in the first instance.

If your application for an extension of time is declined by your department or faculty and you are dissatisfied with this decision, you can follow the University Student Complaints Procedure .

Part-time students

The maximum submission date is usually 24 terms (eight years) from the start date of your studies and is increased accordingly based on any suspension of status or extension. The Graduate Studies Assistant in your department / faculty will be able to tell you your maximum submission date.

You are expected to submit your thesis within seven or at most eight years of starting your doctoral course. You will lose your DPhil status if you have failed to complete your thesis within 24 terms of being admitted as a research student, and will no longer be registered as a student of the University.

In exceptional circumstances extensions of time can be given for up to three terms. Your department/faculty/division will normally only approve one term of extension at a time.

If you are funded by a research council or charity you may need to make a separate application to the funding body in parallel to that being made within the University. Your funding body’s regulations for extension of time will not necessarily be the same as those of the University.

If your application for an extension of time is declined by your department or faculty and you are dissatisfied with this decision, you can follow the  University Student Complaints Procedure .

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• Thesis submission date and scholarship extension
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• Higher Degree by Research

To apply for an extension please submit a HDR Completion Plan (DOCX, 55.5 KB) . This will help us assess and process your application for extension. Ensure you outline your remaining work and your plan for completion. You will need to seek the support of your Principal Advisor to complete this request.

If you have already exceeded 4 years of candidature (equivalent full-time PhD and Prof Doc only), you may not be eligible for an extension. Please contact us to request an appointment to discuss your options.

If your submission extension is approved, you will automatically be considered for any tuition scholarship extensions that you may be eligible for.

If you hold a UQ living stipend, you may be eligible to apply for the Career Development Scholarship . Check to see if you meet the eligibility requirements before applying.

Please note:  You can find information about your current scholarship/s on your my.UQ page – click on “My Candidature”.

Submitting your request

Once your form is completed with your Principal Advisor's support, submit it to the Graduate School.

Submit your request

Relinquish your scholarship.

If you would like to relinquish your scholarship for any reason, please use the online form.

Relinquish scholarship

• 1. Thesis preparation
• 2. Thesis submission
• 3. Thesis examination
• 4. Award of degree