how to share presentation in teams with notes

How to View Notes in PowerPoint While Presenting on Teams

Do you frequently use Microsoft Teams for online presentations, but struggle to view your notes simultaneously? If so, it’s important to know how to view your PowerPoint notes while presenting on Teams. By doing so, you’ll be able to stay organized, on-topic, and well-prepared during your presentation. In this article, we’ll explore step-by-step instructions on how to view notes in PowerPoint while presenting on Teams. Let’s dive in.

Table of Contents

Why You Need to Know How to View Notes in PowerPoint While Presenting on Teams

Firstly, it’s essential to understand precisely why it’s so crucial to learn how to view notes in PowerPoint while presenting on Teams. By doing so, you’ll have access to all the essential information and talking points during the presentation without getting lost or distracted. By keeping prompt notes for quick reference, you’ll be able to stay on topic and maintain your confidence throughout the presentation. Furthermore, by viewing your notes onscreen alongside your PowerPoint presentation, you’ll be less likely to forget crucial points and details, which can help you to deliver a more successful and impactful presentation altogether.

Another reason why it’s important to know how to view notes in PowerPoint while presenting on Teams is that it allows you to customize your presentation for different audiences. With access to your notes, you can easily adapt your presentation on the fly to better suit the needs and interests of your audience. For example, if you notice that your audience is particularly interested in a specific topic, you can quickly refer to your notes and adjust your presentation accordingly. This level of flexibility and adaptability can help you to engage your audience more effectively and deliver a more memorable presentation overall.

The Benefits of Viewing Notes While Presenting on Teams

There are numerous benefits to viewing notes while presenting on Teams. For one, it can help to keep you on track, ensuring that you don’t miss any important points or ideas throughout your presentation. Additionally, it can be a convenient way to access information quickly, without having to refer to physical notes or other external sources. By keeping your notes visible on your screen, you’ll be able to give the audience clearer explanations, details, and statistics that can help you to maintain their engagement throughout the presentation.

How to Prepare Your PowerPoint Slides for Presenting on Teams

Before you learn how to view your notes in PowerPoint while presenting on Teams, it’s crucial to ensure that your PowerPoint slides are fully prepared for the Teams presentation. This involves taking care of the visual elements such as the font size, type, color, and layout of the slides. It’s a best practice to keep the slides concise and straightforward while also keeping the audience engaged with visually appealing slides, and effective transitions. By preparing your PowerPoint slides upfront, you’ll be able to focus better on your presentation and deliver a more impactful and effective message.

Step-by-Step Guide: How to View Notes in PowerPoint While Presenting on Teams

Now that you understand the importance of viewing notes in PowerPoint while presenting on Teams and have prepared your slides let’s explore the step-by-step process of how to view notes while presenting on Teams.

Open your PowerPoint presentation and select the “Slide Show” tab on the top menu bar.

Click on the “Presenter View” button located within the “Monitors” group. This will initiate the Presenter View mode.

You will now see the Presenter View appear on your primary screen, and your presentation on the secondary screen. Here, you’ll be able to see your notes in one section, along with the next slide and timing for each slide.

To advance to the next slide, use the arrow keys on your keyboard, or click on the forward button located at the bottom of the presenter view section.

If you wish to make any quick annotations or highlight points during the presentation, you can use the laser pointer tool, which will make it easier for the audience to follow your cues.

Once done with the presentation, press the “Esc” key to exit the presentation mode.

Tips for Using the Presenter View in PowerPoint on Teams

There are some essential tips and tricks that you should keep in mind when using the Presenter View in PowerPoint on Teams. Firstly, adjust the settings to match your needs and preferences. Adjust the font, text size, and color of the notes to get the attention of your audience. Also, keep a reliable internet connection and a computer that can handle a high-graphic presentation. This will ensure that you enjoy a seamless experience, with no interruptions or delays. Additionally, keep your notes organized and labelled in a clear and logical manner, for easy reference when presenting.

Troubleshooting Common Issues When Viewing Notes in PowerPoint on Teams

Despite the ease of use of PowerPoint on Teams, there are some common issues that can arise when viewing notes. For instance, if you have a low-quality video or network problem, the notes and slides might not display correctly. The fix is to ensure that you have a high-quality connection and adjust the display resolution of your presentation. Also, ensure that your PowerPoint software is up-to-date, and avoid opening too many files at once, as this can make the software crash and your notes inaccessible.

Best Practices for Using Presenter View in PowerPoint While Presenting on Teams

To make the most of the Presenter View in PowerPoint presentation on Teams, it’s essential to follow best practices for its use. Some of these include choosing a well-lit and quiet place to present, using a high-quality microphone, and maintaining eye contact with the camera if presenting virtually. Additionally, continually referring to your notes and utilizing the laser pointer tool can help to reinforce your arguments and improve your delivery. Finally, ensure that you engage your audience during the presentation by asking questions, responding to feedback, and keeping them interested throughout the presentation.

Advanced Techniques: Customizing the Presenter View in PowerPoint on Teams

There are some advanced customization options that you could take advantage of when using the Presenter View in PowerPoint on Teams. For instance, you can customize the gradient or solid color of your background, amend the size and location of the notes section, and adjust the timing for the presentation. This comes in handy especially when you want to add more details or data to the presentation to automate certain functions, like changing the slide transitions or animations.

How to Take Advantage of the Laser Pointer Tool in Presenter View on Teams

The laser pointer tool is a handy presenter tool that helps you highlight crucial points and get the audience’s attention. By using this tool, you can focus audience attention on a particular point or graph, which can help to help emphasize the point you’re making. You can easily access the laser pointer tool during your presentation by clicking on the “Use Pen” button in the Presenter View tab. Please select the “Laser Pointer” option to activate the tool, and then click on the slide where you wish to use the pointer.

Maximizing Your Presentation Impact with Notes and Annotations on Teams

One of the best ways to maximize the impact of your presentations on Teams is to use notes and annotations to make your presentation more organized, informative, and engaging. You can choose to add comments, highlights, or even bold text to your notes, which can help to reinforce your points and communicate more effectively with your audience. Annotations, on the other hand, can help emphasize a point, establish credibility, elicit emotions, or even create more interactivity with your audience.

Comparing Presenter View Versus Normal View: Which is Better for Your Presentation?

When it comes to presenting on Teams with PowerPoint, you have the option of using the Presenter View or the Normal View. While the latter option might be more straightforward and more accessible, Presenter View offers substantial benefits like seeing the next slide and having your notes visible alongside the slides. This helps to keep your presentation more organized and engaging. On the other hand, Normal View offers a more straight forward approach, and is ideal for short, less detailed presentations. Ultimately, the choice between Presenter View and Normal View comes down to the specific needs of your presentation and your audience, and what will work best to help you deliver the most effective results.

How to Switch Between Full-Screen and Presenter View Modes in PowerPoint on Teams

Another useful trick to learn is how to switch between Full-Screen and Presenter View modes in PowerPoint on Teams. To switch to full-screen mode while in presenter view, press the “F5” key. To return to presenter view, press the “Esc” key. This can come in handy when you want a more immersive presentation, but with quick access between your notes and your slides.

Using Presenter View as a Teaching Tool for Online Learning with Microsoft Teams

Using Presenter View as a teaching tool is a great way to enhance learning, cover significant topics, and ensure that the class is kept focused and engaged during online classes. With Presenter View on Teams, teachers can utilize the notes and annotations to help explain concepts, reinforce essential concepts, and keep the students engaged throughout the presentation. Some students might find it easy to follow the teacher’s notes and images during the presentation, while others might prefer to have them in-hand afterward. Overall, using Presenter View on Teams is an innovative and effective approach to modern teaching and e-learning.

Best Practices for Collaborating with Co-Presenters Using Presenter Mode on Teams

When it comes to working with co-presenters using Presenter View on Teams, there are some best practices to follow to ensure an excellent presentation. Firstly, assign roles to each co-presenter to avoid confusion and make running of the presentation smooth and effortless. Secondly, ensure that there is proper coordination and communication between the co-presenters to avoid any confusion or overlap during the presentation. Finally, ensure that everyone has access to the notes and annotations, and that everyone follows the same presentation guidelines to ensure an organized and effective presentation.

Viewing notes in PowerPoint while presenting on Teams is easy once you know how to do it. By following the step-by-step guide and implementing the tips and tricks we’ve covered in this article, you’ll be able to deliver professional, well-organized, and effective presentations to your audience on Teams, no matter what your topic or subject happens to be. Whether you’re preparing for a business meeting or holding a webinar, utilizing the PowerPoint presenter view on Teams is a great way to inform, educate, and entertain your audience all at once.

By humans, for humans - Best rated articles:

Excel report templates: build better reports faster, top 9 power bi dashboard examples, excel waterfall charts: how to create one that doesn't suck, beyond ai - discover our handpicked bi resources.

Explore Zebra BI's expert-selected resources combining technology and insight for practical, in-depth BI strategies.

We’ve been experimenting with AI-generated content, and sometimes it gets carried away. Give us a feedback and help us learn and improve! 🤍

Note: This is an experimental AI-generated article. Your help is welcome. Share your feedback with us and help us improve.

How to share PowerPoint slides in Teams meetings

1] share slides in a teams meeting by sharing entire screen, 2] share slides in a teams meeting by sharing the powerpoint window, a] share the slide show window, b] share the powerpoint window in normal view, c] share the powerpoint window in reading view, 3] share slides in a teams meeting with powerpoint live, can i present powerpoint on teams and see notes, how do i share a powerpoint in teams and still see chat, sangeetaghera@twc.

How to Present PowerPoint Slides in Microsoft Teams

Your changes have been saved

Email is sent

Email has already been sent

Please verify your email address.

You’ve reached your account maximum for followed topics.

How to Use Gemini in Google Sheets

How i organize my to-do lists in apple reminders, google sheets tables are the handy feature i didn’t know i needed.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.

• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .

• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

• Productivity
• Microsoft Teams
• Microsoft PowerPoint

The right way to present a PowerPoint file during a Microsoft Teams meeting

Check out Matt's book!

This is the field guide every Microsoft Teams user out there has been waiting for, covering Teams, chat, meetings, files, and more!

Subscribe to our newsletter!

Stay in the know with goings-on in Office 365, SharePoint, Microsoft Teams and more. It only takes a second, plus it's free!

Get the Periodic Table as a Poster

You can have your PPT cake and eat it too

PowerPoint is likely one of the most popular apps shared during a Teams meeting. There’s a reason when you bring up the share options, PowerPoint takes up more than a third of it. People present slides all the time. But are they using PowerPoint to its potential when they use Teams? Most people do not. To view a video version of this post (lots of video demos!), press play below. (You should watch it, actually.)

PowerPoint has a lot of really great features and while this isn’t a PowerPoint best practices post, I do really appreciate PowerPoint for many of its professional features, like smooth transitions (Morph can be amazing), slide notes, non-distracting animations, screen annotations, and especially presenter view.

Well, if you’ve ever tried to present a slide deck in Teams, you’ll know that some of these features can be hard to find depending on which method you use to share your slides. There are three main sharing options and these are the only three I’ll cover today.

The three options—and I’m going to stick to this naming convention throughout the post—are The Teams Built-In Share, Desktop Window Share, and Presenter View Share.

TL;DR: For the most part, you want Presenter View Share. Launch your slideshow like you would normally. Alt-Tab to your meeting and share the window (not the screen) , Alt-Tab back to your presentation, right-click, and select Use Presenter View . That's it! Below is a more in-depth review of this way and the most common other ways to share slide decks during a Teams meeting.

Teams Built-In Share

Teams Built-In Share is the first option we’re going to discuss and it uses the built-in PowerPoint option. The sharing drawer shows you all your recent PowerPoint files. Though note that they’re only ones you’ve accessed in SharePoint or OneDrive; you don’t see anything from your local device or other cloud locations like Google Drive. Whether you know it or not, this method makes use of PowerPoint for the web—or formerly known as PowerPointOnline—so you’re getting the “Lite” version of PowerPoint when you present. That can work in many situations, especially if your slides are simple and straight forward.

There are a couple major upsides to this method. First, everything stays right in Teams and you have full control of your computer and its screen, unlike normal presentation mode with PowerPoint, where it completely takes over your screen. The other is that your viewers can actually choose to jump ahead or backward in your slides at their own pace without impacting what others see, which is a benefit you don’t get from any otherPowerPoint sharing option. You can disable this if you want to keep them on the slide you’re presenting, though. I generally don’t like people being able to jump slides on their own; it's usually more a distraction than a benefit. So for me, this isn’t a compelling feature.

The major downsides to this method are that you’re stuck with PowerPoint Lite: animations and transitions are sometimes really poor—and yes, animations and transitions are incredibly powerful for your message when they’re used correctly. But more importantly to me, you don’t get presenter view, so no annotations, no notes, and you have absolutely no idea which slide or animation is coming up next (unless you practice your slides a lot, but let's be real: you probably cobbled them together right before the meeting). Those downsides are the reason that I never use this method, even if it is right up in my face when I want to share a slide deck in Teams. The only way you’ll find me using Teams Built-In Share is once presenter view is built into PowerPoint for the web. 

Desktop Window Share

Desktop Window Share, the second option, is a nice little hack for sharing your presentation from the desktop app, complete with all the slick transitions and animations you’d like. You won’t get presenter view with this method, but you will get safety and comfort of all the full-fledged features in the desktop app and it won’t take up your whole screen while you’re presenting. Though it will include a little chrome in the top toolbar.

This method is similar to what people use when they set up kiosks for people to browse at expos or stores, except in this case, it doesn’t take up the whole screen. To present this way, you need to toggle a setting. Jump into the Slide Show tab in PowerPoint and click Set Up Slide Show . Select Browsed by an individual and click OK.

Now when you present this slideshow, it’ll show your entire slide in its own window, without the rest of PowerPoint showing. It’s like a mini PowerPoint presenter mode. To share this window, jump to your Teams meeting, click Share , and select PowerPoint under the Window section. Handy.

Presenter View Share

Note: This feature seems to have been recently removed from PowerPoint on macOS; I haven't been able to test it on Windows to confirm any impact there. I've reached out to Microsoft for some explanation or insights on this. I'll provide an update when I have one.

And lastly, Presenter View Share is my favorite way to present a slide deck during a Teams meeting and it’s really the subject of this post. Presenter View Share gives you all the features of the desktop app—because that’s what you’re using—including presenter view. That means you get notes and annotations, can see the upcoming slide, and can jump around slides as much as you want.

This technique is actually stupidly simple, but it’s not obvious at all. To share your presentation this way, it works best if you’re only using one monitor. If you have a second monitor, I’d actually recommend disconnecting it. And that’s coming from someone who always uses two monitors. The reason for that is the feature isn't available when you have two monitors because you'll already have presenter view on one of them and you can't share PowerPoint as a window when you have two monitors because the app takes up two windows and becomes essentially disqualified from being shared as a window (the only way to share the slides is by sharing the whole screen, which is less private).

First, have your PowerPoint file open and start the presentation the way you normally would. Now, Alt-Tab (Command-Tab on Mac) back to your Teams meeting and share the PowerPoint window—not the whole screen. Alt-Tab back to PowerPoint. And here’s where the magic happens: right-click on your slide and click Use Presenter View . And that’s it!

Wait, you’re worried that the people on the other end are seeing presenter view? They’re not. In fact, they didn’t even see you right-click because the menu isn’t part of the window. For them, nothing happened. While on your side, you just went from low fi to high fi in a matter of two clicks. From here you can do all the stuff you want through presenter mode and everyone on the other end will only see slides.

So, why do I like this method the most? Because I get to have my cake and eat it too! Sure, the slides take up my whole screen, but that doesn’t stop me from jumping around my device all I want. Alt-Tab is your best friend. If you’re not an Alt-Tab person now, you will be moving forward, because it’s a great little trick for jumping between apps.

That means I can be taking notes about a potential customer in my OneNote app during a demo without them knowing. Or I can check in on the meeting itself to see if someone’s raised their hand or said something I need to respond to. All they’ll ever see is the current slide—even if you see another app on top of it—because all I’m sharing with them is the PowerPoint window.

Edit: Some folks have reported they can actually use two monitors and still are able to share the single presented-view of PowerPoint. I can't confirm this because on Mac, the Use Presenter View isn't available when you have two screens (the option is not available in the right-click menu). That said, if you use multiple monitors, you're a power user. So take 2 minutes to check with a colleagues to test if it still works in your situation to pull this off, but with the multiple monitors you're used to. So if one of your original thoughts was, "I can't not use two monitors", test before you knock it. 🙂

Frankly, I’ll never look back on any other presentation options again. At least until Teams Built-In Share—remember, I really mean PowerPoint for the Web when I say this—finally transitions from PowerPoint Lite to a full-fledged version of PowerPoint. Once that day comes, I may convert. But for now, I’m sticking to the desktop app because it’s a beast.

But what do you think? How do you present slides during Teams meetings? What tips do you have when you’re presenting? Share them in a comment below so others can learn some of your tips and hacks for better meetings in Teams.

Recent blog posts

Periodic Table of Microsoft 365 - 2022 Edition

Send a link to a Power App in an email or communication

Publish a Power App to a SharePoint page

Obviously you have an opinion, so share it.

[email protected] ​ jumpto365, Inc. PO Box 1960 PMB 24057 Wilmington, DE 19899

• Infographics
• Periodic Table
• Periodic Table Poster
• Other Tables
• Recipes by jumpto365
• Reuse Requirements
• Privacy Policy
• Terms of Service

Tools & Service Descriptions (preview)

Integrations (alpha).

Jun 14, 2023

Collaborative meeting notes in Teams meetings

Teams Public Preview team

• Add our blog to your RSS feed reader" href="/rss/blog.xml" data-bi-name="RSS Subscription" data-bi-id="rss_feed" data-bi-bhvr="120" data-bi-socchn="RSSSubscription" title="Microsoft 365 Insider Blog RSS" target="blank" class="d-inline-block">

Hi, Microsoft 365 Insiders! We’re excited to share that Microsoft Teams Public Preview users can now use collaborative meeting notes.

Microsoft Teams is dedicated to offering features that make meetings more efficient. With Collaborative notes, meeting attendees can work together to create agendas, take notes, and generate action items.

Loop components allow you to collaborate right inside a chat message in Microsoft Teams. Using the Collaborative notes Loop component, you can collaborate with others and keep everyone updated as notes as synchronized across all devices. Also note tasks assigned using Collaborative notes are automatically synchronized with To Do and Planner, providing an efficient way to manage tasks and streamline workflows.

How it works

Schedule a meeting from teams and include an agenda.

To add a recurring, standing agenda to all meeting instances while scheduling in Teams, at the bottom of the form, click the Add an agenda everyone can edit option.

Join a Teams meeting and collaborate on meeting notes

• Click the Notes button in the toolbar.
• In the Meeting notes pane, you can create an agenda in real time, or review the agenda if one has already been provided. You can also take notes and track tasks. 

When you’re assigned a task during the meeting, you’ll also be sent an email notification and the task is automatically synchronized with Planner and To Do.

Follow up after a meeting

All your Collaborative notes are Loop components that can easily be shared from your meeting across Microsoft 365 like in Team chats and Outlook. The notes stay in sync as changes are made across apps. This fall, the integration of Loop components with OneNote will enable you to seamlessly incorporate your Collaborative notes into your OneNote notebooks. You’ll have the freedom to continue editing these notes within OneNote, helping you consolidate your meeting notes in a single, centralized notebook.

To view your notes, click the filename you want in Teams.

You can go to Microsoft 365 and search for the relevant meeting name to view your notes.

Review tasks assigned to you

All your assigned tasks are available in the Tasks app in Teams, as well as Planner and To Do, providing a consolidated view of your tasks.

To view all your tasks or open Collaborative notes, in the Planner or To Do, click the Assigned to me option.

Known issues  

• External and guest participants can’t access meeting notes before or during the meeting.  
• If you @mention a user while editing Collaborative notes on Microsoft 365 , you’ll need to give access to users using the Share and notify    
• You might see an error message:  
• If you join a meeting with over 100 attendees.  
• If you are an attendee of over 300 meetings that include tasks.  

NOTE: We have removed the previous Teams meeting notes solution. You can still download your previous wiki notes locally. Participants who didn’t create the notes may need to be granted access by the meeting creator.  

Known limitations  

• Teams doesn’t support channel meetings, ad hoc Meet Now meetings, and 1:1 calls.  
• Mobile clients are not yet supported—this is coming soon. Please follow the status on the roadmap for item 128652  
• If the meeting owner is using a mailbox stored on an on-premise Exchange server, Collaborative notes can’t be added to the meeting at the time of scheduling. To add Collaborative notes, the meeting owner will need to first send the meeting invite, and then later add Collaborative notes.  

Availability

To be able to use this feature, users need to be members of the Teams Public Preview and use the Windows, macOS or web (Edge, Chrome) Teams client. Other meeting participants are not required to be members of the Teams Public Preview. 

To enable your Teams client for the Public Preview, IT admins need to set an update policy that turns on  Show preview features . Learn how at  Public preview in Microsoft Teams . 

• If the  Follow Office Preview  option is selected, it automatically enables Teams Public Preview features for any user enrolled in Office Current Channel (Preview). There are no more actions required by the end user. 
• If the  Enabled  option is selected, the end user must also  opt in to Teams public preview  in their Teams app to get access to Teams Public Preview features. 
• If the  Forced  option is selected, it automatically enables Teams Public Preview for the end user. There are no more actions required by the end user. 

Loop components are on by default if you’re running Teams Public Preview builds. As an IT Admin, you can  disable them using this information: Manage Loop experiences (Loop app and Loop components) in SharePoint – SharePoint in Microsoft 365 | Microsoft Learn  

We want to hear from you! Click  Help > Give feedback  to send us your thoughts about this feature. This feedback menu is located in the bottom-left corner of your Teams client.

Sorry, JavaScript must be enabled to use this app.

Free All-in-One Office Suite with PDF Editor

Edit Word, Excel, and PPT for FREE.

Read, edit, and convert PDFs with the powerful PDF toolkit.

Microsoft-like interface, easy to use.

Windows • MacOS • Linux • iOS • Android

• Articles of PPT

How to Share PowerPoint On Teams without Showing Notes

Microsoft Teams help individuals to conduct meetings online and collaborate conveniently. You can also present a PowerPoint presentation with your team using Microsoft Teams. However, many people need to learn how to share PowerPoint on Teams.

Do you want to share PowerPoint presentations on Teams without showing Notes? This article will help you to learn how to share PowerPoint on Teams without showing notes. Stay with us.

Part 1. How To Share PowerPoint on Teams Without Showing Notes?

You can easily share your PowerPoint on Teams in simple steps. You can share the PowerPoint in Slide View, Presenter View, or PowerPoint Live. Let's discuss each method in detail.

Method 1. Share the PowerPoint Slide View

This is the most straightforward method to share PowerPoint on Teams. Follow these steps to share your presentation on Teams.

Step 1: Open your presentation in PowerPoint that you want to share.

Step 2: Connect with your team using Teams or start a new meeting.

Step 3: Go to the Share option in Microsoft Teams.

Step 4: Select the Window option.

Step 5: Choose the PowerPoint presentation window to share and click the Share button.

Step 6: Go to the PowerPoint again and select the Slide Show option or press the F5 key to present the presentation in full screen.

Using this option, you can present your presentation in full screen on Teams. Your team members will not see the notes. However, the notes will be hidden from you also. Also, you won't be able to see Team controls.

Method 2: Using The Presenter View

If you have two screens, you can use the Presenter view option to share your presentation on Teams. Follow these steps to use this method.

Step 1: Open your presentation in PowerPoint.

Step 2: Select the Slide Show option in PowerPoint or press the F5 key.

Step 3: Select Use Presenter View in the monitor section.

Step 4: Press F5 or select Slide Show again from PowerPoint.

Step 5: Access your Teams meeting from Teams or Calendar or start a New Meeting.

Step 6: Select Screen Share from the Teams sharing tray and then select the monitor you are using.

Step 7: Click the Share button to share your presentation on Teams.

This method allows you to see the notes with each slide while sharing the presentation. However, you can not see different options and tools of Teams and can not interact with your team members.

Method 3. Using PowerPoint Live

PowerPoint Live allows you to present your presentation directly from within the Teams. It gives the Presenter and the audience a unique and engaging experience. You can share your presentation using PowerPoint Live using these steps.

Step 1: If you are in a Teams meeting, select Share and select the PowerPoint presentation in the PowerPoint Live option. If you cannot see your required presentation, browse for your desired presentation in OneDrive or My PC.

Step 2: If your presentation is already opened in PowerPoint, Go to the File menu and select Share, and then click the Present Online option.

Step 3: If you are using PowerPoint for the web, select Present and then select Present in Teams.

Using PowerPoint Live helps you to access all the options and tools of Teams. You can easily engage with your audience using different opinions available. You can turn Chat on or off and see raised hands by the audience in real-time. You can also customize other Layout options for your presentation.

Part 2: Free Alternative Choice-WPS Office

WPS Office is the best office solution in the modern world. It is a powerful office productivity suite used by millions nowadays. Professionals and students use WPS Office to create impressive documents, analytical spreadsheets, stunning presentations, etc. WPS Office is an all-in-one productivity suite that contains the following applications and tools.

Writer - to create Word documents, CVs, resumes, and much more

Spreadsheet - to create Excel sheets used for data analysis and insights

Presentation - used to create impressive PowerPoint presentations

AirPage - online document collaboration tool

PDF - to create, edit, and open PDF documents

Besides these, WPS Office also has Teams, WPS Cloud, document conversion tools, and many more practical applications.

Amazing and Unique Features of WPS Office

WPS Office has powerful and unique features and functions, making it the best alternative to Microsoft Office, Libre Office, and other office suites. Some of the special and modern features and functions of WPS Office are listed below.

Free To Use

The most in-demand and unique feature of WPS Office is its free availability for all platforms. Users can use WPS Office on Windows, Mac, Linux, Android, and iOS devices free of cost.

Templates Library

WPS Office has a vast collection of attractive templates in its applications. You can use these built-in templates to design a CV, resume, presentation, etc. There is no need to create your documents from scratch. You can use any of the suitable templates and create your documents easily.

WPS Productivity Tools

WPS also contains many helpful productivity tools included in the Office suite. You can easily convert between different document formats. There is no need to use third-party conversion tools. You can also insert or remove watermarks from your document. There is a Screen Recorder in WPS Office, which helps you to record screens, record a particular window, or record using the Webcam of your PC.

Use Word, Excel, and PPT for FREE, No Ads.

Edit PDF files with the powerful PDF toolkit.

Microsoft-like interface. Easy to learn. 100% Compatibility.

Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

WPS Academy

WPS Academy offers free easy to understand office tutorials. It provides free video tutorials regarding different features and functions of WPS Office and how to use them. These tutorials help you to master your skills in Excel, PowerPoint, Writer, and PDF applications.

Picture To PDF

This tool helps you to convert your images to PDFs. You can take pictures of the documents and then can generate PDF documents quickly. This feature lets you scan an entire book and make a PDF from all the scanned photos.

Auto Backup Feature

WPS Office also offers an Auto Backup feature. This feature helps you to create a local backup of all your documents. You can create your Word, PowerPoint, Excel, and document backups. You can also save this backup to WPS Cloud.

You can create a team of all your teammates using WPS Team. WPS Teams help you to interact with your colleagues easily. You can share your files. You can also track changes and see all files' version history.

How to Download WPS Office?

You can easily download WPS Office from its official website. Go to the website and click the Free Download option. After the download, run the installer file, and WPS Office will be installed on your PC.

Frequently Asked Questions

1. how to share powerpoint presentations on teams without displaying speaker notes.

You will need two screens to use the Presenter view to show the presentation without showing notes.

2. How do I change the Presenter mode in PowerPoint?

Go to the Slide Show option from the main menu in PowerPoint and check the Presenter View checkbox to use the presenter mode in PowerPoint.

How To Share PowerPoint On Teams Without Showing Notes - Wrap Up

You can easily share your PowerPoint presentation on Teams. You can use the Slide Show option or use the Presenter View to share your PowerPoint presentation. You can also use the PowerPoint Live option to share your PPT on Teams. This article provided you with a detailed tutorial on how to share PowerPoint on Teams without showing notes.

WPS Office is also a powerful solution that lets you share your PowerPoint presentation on WPS Teams in simple and easy steps. You can download WPS Office for free from its official website.

• 1. How to Share PowerPoint on Teams: A Step-by-Step Guide
• 2. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
• 3. How to Share PowerPoint Without Showing Notes (Step-By-Step)
• 4. How to Use Teams Presenter Mode for PowerPoint Presentations
• 5. Zoom: Sharing PowerPoint without Showing Notes On Mac
• 6. How to Use Microsoft Copilot in Teams (Step-by-Step）

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

• How to Login
• Use Teams on the web
• Join a meeting in Teams
• Join without a Teams account
• Join on a second device
• Join as a view-only attendee
• Join a breakout room
• Join from Google
• Schedule a meeting in Teams
• Schedule from Outlook
• Schedule from Google
• Instant meeting
• Add a dial-in number
• See all your meetings
• Invite people
• Meeting roles
• Add co-organizers
• Hide attendee names
• Tips for large Teams meeting
• Lock a meeting
• End a meeting
• Manage your calendar
• Meeting controls
• Prepare in a green room
• Present content
• Share slides
• Share sound
• Apply video filters
• Mute and unmute
• Spotlight a video
• Multitasking
• Raise your hand
• Live reactions
• Take meeting notes
• Customize your view
• Laser pointer
• Cast from a desktop
• Use a green screen
• Join as an avatar
• Customize your avatar
• Use emotes, gestures, and more
• Get started with immersive spaces
• Use in-meeting controls
• Spatial audio
• Overview of Microsoft Teams Premium
• Intelligent productivity
• Advanced meeting protection
• Engaging event experiences
• Change your background
• Meeting themes
• Audio settings
• Manage attendee audio and video
• Reduce background noise
• Voice isolation in Teams
• Mute notifications
• Use breakout rooms
• Live transcription
• Language interpretation
• Live captions
• End-to-end encryption
• Presenter modes
• Call and meeting quality
• Meeting attendance reports
• Using the lobby
• Meeting options
• Record a meeting
• Meeting recap
• Play and share a meeting recording
• Delete a recording
• Edit or delete a transcript
• Customize access to recordings or transcripts
• Switch to town halls
• Get started
• Schedule a live event
• Invite attendees
• organizer checklist
• For tier 1 events
• Produce a live event
• Produce a live event with Teams Encoder
• Best practices
• Moderate a Q&A
• Allow anonymous presenters
• Attendee engagement report
• Recording and reports
• Attend a live event in Teams
• Participate in a Q&A
• Use live captions
• Schedule a webinar
• Customize a webinar
• Publicize a webinar
• Manage webinar registration
• Manage what attendees see
• Change webinar details
• Manage webinar emails
• Cancel a webinar
• Manage webinar recordings
• Webinar attendance report
• Get started with town hall
• Attend a town hall
• Schedule a town hall
• Customize a town hall
• Host a town hall
• Use RTMP-In
• Town hall insights
• Manage town hall recordings
• Cancel a town hall
• Can't join a meeting
• Camera isn't working
• Microphone isn't working
• My speaker isn’t working
• Breakout rooms issues
• Immersive spaces issues
• Meetings keep dropping

Take meeting notes in Microsoft Teams

Keep your meetings organized and effective with meeting notes. Add an agenda, notes, and tasks for others to see and edit directly in Teams. Once added, meeting notes can also be shared and edited in Office.com with a Loop document.  

People who aren’t directly invited to a meeting might have limited access to its meeting notes. For the best experience, edit notes before or after a meeting from your Teams Calendar or the web browser.  

Note:  External attendees won't be able to access or edit meeting notes.

Start notes before a meeting

Plan your meeting and help attendees prepare by adding an agenda that others can see and edit. Any attendee or organizer can start notes and view changes as they’re made. 

Create a meeting with meeting notes

Go to your Teams calendar.

Select + New meeting to schedule a meeting .

Add an agenda, notes, or tasks.

Select Send . Participants will receive an event invitation with the meeting notes attached.

Add or change meeting notes in an existing meeting

Select the meeting you want to add meeting notes to.

If the meeting is part of a series, select View series to change the entire series.

Updates to the agenda will save and appear to other people automatically. 

Important:  Changes to a meeting series will be applied to all future meetings in that series. Changes made to a single meeting will only affect that meeting.  

Access notes during a meeting

Collaborate during a meeting by planning an agenda, tracking important details, and creating tasks. Changes to meeting notes can be viewed live by people in the meeting. Any attendee or organizer can access meeting notes and assign agenda items or tasks to specific people by tagging them.  

To add meeting notes during a meeting:

Join your Teams meeting.

Tip:  @mention someone to tag them in an agenda or task item.

Access notes after a meeting

Meeting notes are saved automatically and can be viewed and edited after the meeting ends.

To access meeting notes after a meeting:

Select the past meeting you want to view notes in.

Select Expand meeting details .

Select Send  > update to save and send changes.

Meeting notes in recap

Get a more detailed breakdown of your meeting in the meeting recap, where you can access meeting notes, transcripts, and more.

To access meeting notes in the meeting recap:

If you join a Teams meeting from your mobile device, you can still access notes during and after the meeting. 

Note:  When scheduling from your mobile device, you won't be able to add notes to the calendar invite. To add notes to the invite before a meeting, schedule from your desktop device.

Access notes during a meeting

Collaborate during a meeting by planning an agenda, tracking important details, and creating tasks. 

To access notes during a meeting:

Join a Teams meeting.

From here, add to the agenda, edit notes, and establish follow-up tasks. Changes to notes will be seen live as they're made. Assign agenda items and tasks to specific people in your meeting by tagging them. 

Access notes after a meeting

Meeting notes are saved automatically and can be accessed after the meeting ends. 

To access notes after a meeting:

Open the chat of the meeting you want to access notes from.

From here, continue editing notes, completing follow-up tasks, and more. Changes will appear to everyone as they're made.

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

How to record yourself on Teams

How to Record Yourself on Teams ▶️ Learn how to easily capture solo recordings with on-screen content in Microsoft Teams ✅

Recording yourself on Microsoft Teams is a straightforward way to capture important presentations, tutorials, or personal meeting notes, even without participants. In our guide, you'll learn the step-by-step process for recording your screen and yourself, ensuring that nothing gets missed during critical moments.

By continuing to read, you'll discover valuable insights into using Teams effectively for solo recordings, including options for sharing on-screen content like PowerPoint presentations.

How To Record Yourself On A Teams Meeting

Recording business meetings or even training videos can seem very daunting, but we've got some easy steps compiled to help you record screen easily:

For hosts only:

        1. Start or join your meeting: Begin your Teams meeting as the host.

        2. Access meeting controls: Locate the meeting controls at the top of your screen.

        3. Start record: Click on the "More actions" button and

          click "Record and transcribe",

          then select "Start recording" to take a video clip.

        4. Select stop: Select "Stop recording" from the drop-down menu when the meeting has ended

How To Record A Video In Teams Without Participants

When you want to record yourself as a meeting organizer on-screen using Teams to create tutorial videos for presentation, this is the best way to meet your needs. Get started using the following steps.

• Launch Teams on your PC: Open the Microsoft Teams app on your computer.
• Schedule a solo meeting: Head to the Calendar section and click the "Meet Now" button.

          Give your recording session a descriptive title and click "Start meeting." You'll be the only participant in this "meeting."

• Turn on camera and microphone: If you want to appear in the recording, activate your camera and microphone using the respective buttons in the meeting controls.

• Choose what to share: Click on "Share content" to decide what appears on screen with you. Options include:

• Start recording: Move your mouse to reveal the meeting menu bar at the bottom of the screen. Click the three dots (...) and select "Start recording" from the menu.
• Stop recording: When finished, click the three dots (...) again, select the menu bar, and then click "Stop recording."

Where Is Teams Screen Recording Stored?

When you record Teams meetings, the recording is saved in different locations depending on the type of meeting:

• Channel Meetings : If the meeting takes place in a Teams channel, the recording is automatically stored in the Files tab of that channel group chat. The recording is saved in SharePoint or OneDrive, and tied to the channel's document library.
• Non-Channel Meetings : For meetings outside of channels (such as private meetings or group calls), the recording is stored in MS Stream under the “Recordings”  or "Downloads" folder of the person who initiated the recording.

These recordings can be accessed, shared, or downloaded depending on your permissions within the organization.

Common Issues And Solutions With Teams Meetings

While Microsoft Teams is a powerful collaboration tool, it's not without its flaws. Here are some key issues that users often encounter:

1. Performance and lag

• Problem: Slow loading times, audio/video quality issues, and dropped calls can significantly disrupt meetings and reduce productivity.
• Solution: Optimize network connection by using Ethernet instead of Wi-Fi, update device drivers to improve performance, close unnecessary applications to free up system resources, and consider investing in a dedicated video conferencing device for optimal results.

2. Audio and video quality

• Problem: Echoes, noise cancellation issues, and low video resolution can hinder communication and engagement.
• Solution: Use a high-quality headset with noise-canceling capabilities, check audio settings to ensure proper configuration, adjust video settings to balance quality and bandwidth, and use a dedicated webcam for clearer video.

3. Meeting features

• Problem: Limited features, complex user interface, and difficulty finding specific functionalities can frustrate users and hinder productivity.
• Solution: Explore third-party integrations to enhance Teams' capabilities, provide feedback to Microsoft to help improve the platform, and consider alternative video conferencing platforms if Teams doesn't meet your specific needs.

4. Integration issues

• Problem: Compatibility problems, cumbersome integration processes, and difficulties with connecting Teams to other applications can hinder workflows.
• Solution: Check compatibility between Teams and third-party applications, reach out to support teams for assistance, and explore alternative integration methods or tools if necessary.

5. Security and privacy concerns

• Problem: Data privacy risks, meeting security breaches, and unauthorized access can compromise sensitive information and jeopardize user trust.
• Solution: Enable two-factor authentication for added security, review and adjust meeting privacy settings to prevent unauthorized access, be vigilant against phishing attempts, and report any security issues to Microsoft immediately.

Recording meetings in Microsoft Teams is crucial, especially when you or someone else is sharing their screen. Capturing these moments ensures that all key points, presentations , and decisions are preserved for future reference.

Bluedot is the ultimate tool to assist in this process, offering both recording , seamless transcription , and much more. It automatically transcribes meetings in multiple languages, sends out auto-generated emails , and provides customizable meeting templates for enhanced efficiency.

Additionally, Bluedot securely stores your recordings , including Google Meet sessions, so you can access and use them at any time. This combination of features such as interview transcription software, Conference call transcription , Microsoft Teams AI note taker , meeting minutes transcription , auto note-taker , Meet transcription , and editing Microsoft Teams , makes Bluedot the go-to solution for recording and managing your Microsoft Teams meetings with ease and security.

Can I record myself on Teams without a scheduled meeting?

Yes, you can record yourself on Microsoft Teams without scheduling a meeting. Simply open the desktop application, select "Meet Now," and start your solo recording.

How do I record myself using Microsoft Teams with a meeting link?

You can use the desktop app to join a scheduled meeting via a link, then start recording by accessing the meeting controls.

Can I record myself using the Teams desktop app without other participants?

Yes, the desktop app allows you to start a solo recording by selecting "Meet Now" without needing to invite other participants or use a link.

Install free extension