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Use keyboard shortcuts to deliver PowerPoint presentations for good audience experience
Pranab Bala • March 14, 2020
Preparing good PowerPoint slides is the first thing for delivering an excellent presentation. Keyboard shortcuts comes very handy while delivering Presentations without stumbling or worrying about whats next. This article will cover the Keyboard Shortcuts to make presenter's life at ease. These are very easy to memorize if you practice once or twice. You may bookmark the page and use for quick reference before you start a new presentation
Start presentation from current slide, start presentation from beginning, exit presentation mode, go to the first slide, go to the last slide, go to a specific slide, view all slides dialog showing list of titles, show context menu to choose action from, hide pointers, laser pointer, change pointer to arrow, change pointer to pen for annotation or freehand, hide annotation markup, change pointer to annotation eraser, delete or clear all on-screen annotation, display a blank black slide and back.
Normal mode is the where we do all the editing. Sometime, we may need to come out of the presentation mode, quickly update it and jump back to the presentation mode.
Shift + F5 - If you are in editing mode (Normal Mode), you can start presenting right from that slide by pressing Shift and F5 key together. You may need to switch between the modes during preparation of the slides or to make some adjustment while presenting
F5 - Irrespective of what slide you are currently in, pressing F5 will start the presentation from the beginning
Esc - Anytime during presentation, pressing Esc key will stop presentation and take you to the Normal mode. It will show the slide that you were just before Esc. If you are using previous versions of PowerPoint, please try hyphen ( - )
While presenting the slides, sometime, we need to jump around slides instead of sequences. This section covers most of the keyboard shortcuts used in navigation in slide show mode
Home - While presenting, if you need to start-over, pressing Home Button takes you to the very first slide
End - pressing End button anytime during the presentation, takes you to the last slide of the PowerPoint, while in presentation mode
Type the number and Press Enter - Sometimes you need to navigate to backup slides or appendixes. If you remember the slide number, you just need to type that number and press enter. You will not see the numbers on screen, while you type. But the trick will happen when you press enter. To come back to the current slide, you need to type the current slide number and press Enter or you can use Ctrl +S to see "Last Slide Viewed" as mentioned in View All Slides Dialog showing list of titles
Ctrl + S - While in presentation mode if you want to jump forward or backward and do not know the slide number then simply press Ctrl and S . This will show a list of slides that you can choose from. Alternatively, you can select a slide and click on Go To. Remembering this shortcut will save you in difficult times, when you forget any other shortcuts.
Shift+F10 - All actions on slides can be done using mouse after you see the context menu using this keyboard shortcut. This one is my favorite keyboard shortcut . When you forget all the shortcuts, remembering this one will stop you from failing. Though the pop-up on the screen might feel little less intuitive. But, it helps you to get back to your previous slide, start annotating on screen or make it blank
Pointers play an important role in presentation to glue audiences to the section of the slide where you need their attention. There various option to suit your need. You can also hide any pointers
Ctrl + H - This will hide pointer from the slide show. To bring back pointer you can use Ctrl + A or any of the keyboard shortcuts mentioned in the following sections
Ctrl + L - Pressing Ctrl and L change the pointer to Laser.
This is how it looks.
This tiny little Laser is the right pointer to draw attention of the audiences to particular part of screen
💡 Remember L for L aser
Ctrl + A - Arrow is the default pointer. Anytime, you want to change it back to Arrow use Ctrl + A
💡 Remember A for Arrow
Ctrl + P - This change the pointer to Pen with default color. You can start annotating or write on top of the presentation. When you stop presenting, you will get a popup on whether you want to save your scribble in the PPT. It saves the annotation as image objects and can be adjusted or deleted afterwards
💡 Remember P for P en
If you want to change pen color one option is to hover your mouse at the bottom left corner of the screen and you will notice very light panel floating. Click on the pen sign and it will pop-up the color panel. You can change color from there.
Sometimes, you might prefer a blank screen to draw or illustrate, rather than on the present slide. You can make your screen blank
You may Jump to the section for Black or white for annotation
Ctrl +M - This keyboard shortcut simply hide the the annotation that you have made. but do not delete those. anytime during presentation you can un-hide them again by pressing same Ctrl + M for the same slide
Ctrl + E - Pressing this keyboard shortcut sequences changes the pointer to Eraser. Please note that the eraser erases annotation when you press on top of the annotation one at a time.
💡 Remember E for E raser
E - Pressing E erases all annotations. This is irreversible. You cannot get back the annotation that you have erased
💡 Remember E for E rasing
Sometimes, during presentation, you might need audience's attention and do not want them to look at the screen or you want to do annotation on a white or Black board. you can blank your screen
B - Pressing B in presentation mode makes the screen Black.
. or Period can be used to get back your slide on screen
💡 B for B lack slide
W - Pressing W in presentation mode makes the screen Black.
, or comma can be used to return to the presentation from a blank white slide.
💡 W for W hite slide
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In this article, you’ll learn how to use eight hidden PowerPoint shortcuts to help you work faster and more efficiently as you build your decks.
These are shortcuts I discovered over my career working in PowerPoint and I haven’t seen them covered anywhere else before. And the reason that they are hidden is that they require a combination of both your mouse AND your keyboard.
So you need to hold down a key on your keyboard and then click something with your mouse to make them work.
As you follow along with the shortcuts listed below, you can find the icons I’m referring to at the bottom of your workspace.
From left to right in the picture below, you have the Normal icon, the Slide Sorter icon, the Reading View icon, and the Slide Show icon.
These hidden shortcuts should work in most versions of Microsoft PowerPoint on a PC. In the video below, you can see that I’m using the latest version of Microsoft Office, with the subscription (Microsoft 365).
Thumbnail auto-resize shortcut.
Have you ever received a PowerPoint presentation with a resized thumbnail view on the left side of your screen?
Maybe someone adjusted the thumbnails and they’re too big (as pictured below) or too small. And now, you can’t quite figure out how to get them back to their default size.
Holding the Ctrl key and clicking the Normal icon automatically resizes your thumbnails to the default size. This is the ONLY way that I’m aware of that you can do this.
An important rule to remember about the thumbnail view in PowerPoint is this: The size of your thumbnails saves at the presentation level.
That means that if you accidentally resize your thumbnails and hit Ctrl + S to save, their size saves to your presentation. So anyone who opens that specific presentation will have to deal with the thumbnails as you resized them.
Holding Ctrl and clicking the Normal icon allows you to quickly and effortlessly standardized the size of your thumbnails back to the default PowerPoint size so that your environment always looks the same.
This is also extremely useful if you are a creature of habit and always want to use the standardized PowerPoint workspace when building and editing your slides.
If you are having trouble with your keyboard shortcuts not working, see our troubleshooting article here .
If you frequently need to jump back and forth to the Slide Master view in PowerPoint you will love this hidden shortcut.
Holding Shift and clicking the Normal icon immediately jumps you to the Child Slide layout of your current slide in the Slide Master View.
On top of that, if you immediately use this shortcut again, holding Shift and clicking the Normal icon again, you immediately jump to your Parent Slide.
While the Slide Master is beyond the scope of this article, in short, the Slide Master allows you to make macro-level edits to all of the slides within your presentation.
The Parent Slide layout (the big slide in the picture above) is where you want to make the global formatting adjustments to your presentation. The Child Slide layouts (the little slides in the picture above) are where you can make adjustments to the individual layouts inside your presentation.
The goal of the Slide Master is to enable you to create customized slide templates for your presentations, ensuring that all of your formatting is consistent. This also makes it easier for everyone on your team to build brand consistent presentations, regardless of their PowerPoint skill level.
To expand your knowledge and learn how to create a PowerPoint template from scratch using the Slide Master View, read our guide here .
That being said, creating your own custom PowerPoint template can take a bit of time. If you would prefer to buy a professional template from a trusted source, read my recommendations here .
If you are working on a small laptop screen, this next shortcut enables you to get more screen real estate by hiding your thumbnail view.
This is the ONLY way I know of that you can 100% hide your thumbnail view in PowerPoint, allowing you to focus on your slides.
To do this, simply hold the Ctrl AND Shift keys on your keyboard, and then click the Normal icon at the bottom of your screen. Doing so, your thumbnails on the left will disappear as pictured below.
To unhide your thumbnails, simply click the Normal icon .
When hiding your thumbnails, keep in mind that this setting will save with your presentation. That means that if you hide your thumbnails and save your presentation, the thumbnails will remain hidden when someone opens your presentation.
As most people have NO IDEA that hiding your thumbnails like this is even possible, they will likely freak out if they open a PowerPoint presentation like this.
Therefore, I recommend always unhiding your thumbnails before saving and sending your presentation to your boss, clients, or colleagues.
If you want to improve the look and feel of your PowerPoint handouts, this next shortcut is for you.
That’s because holding Shift and clicking the Slide Sorter icon jumps you to your Handout Master in PowerPoint.
The Handout Master is where you can format the look and feel of your slides when you print them as handouts.
Spending even just a little bit of time formatting on your Handout Master will radically improve the professionalism of your handouts.
You can add your company logo, contact information or any other design elements you want to make your handouts look better.
To expand your knowledge and learn more about the handout master and how to print multiple slides on one page, read our guide here .
Holding Ctrl and Shift and clicking the Slide Sorter icon gives you a full-screen look at your Outline View in PowerPoint.
The Outline View is where you can see all of the text inside the placeholders of your presentation. And by placeholders, I mean the preset containers for text that are set up as part of your PowerPoint template.
NOTE: Only text that is typed into your placeholders shows up in the Outline View in PowerPoint. Any text that is inside shapes and text boxes will not show up in the Outline View.
To expand your knowledge and learn about different ways you can use the Outline View in PowerPoint, read our guide here .
To expand your knowledge and learn about the differences between Shapes , Text Boxes, and Placeholders in PowerPoint, watch my short explanation below in response to a question I received from the community.
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The next hidden PowerPoint shortcut allows you to quickly access the presentation level settings of your presentation.
Holding Shift and clicking either the Reading View icon or the Slide Show icon opens up the Set Up Show dialog box.
As you can see in the picture below, this is where you can edit how your presentation runs in Slide Show mode.
Four of the more common settings to adjust are:
Normally, to open this dialog box you would click the Slide Show tab and then select the Set Up Slide Show command, as pictured below.
Using the Shift key with either of these icons (the Reading View icon or the Slide Show icon ) opens the same Slide Show dialog box. So while slightly different, they do the same exact thing.
If you use the Office Presentation Services to deliver your presentations online, you will love this next hidden PowerPoint shortcut.
Holing Ctrl and clicking the Slide Show icon immediately jumps you to the Office Presentation Services dialog box, as you can see in the picture below.
I rarely use the Office Presentation Service to deliver my presentations, but if you do, this is a great way to jump to that service.
What services do we use to deliver presentations online?
We use Zoom, Webex, Google hangouts, or whatever other online hosting services our clients want us to use.
This last hidden shortcut introduces an alternative way to review your slides in a mini-presentation window.
This hidden shortcut is also the only way to access this mini-presentation window in PowerPoint.
Holding Alt and clicking the Slide Show icon launches the mini-presentation window, as you can see in the picture below.
Go ahead and test it out (you won’t believe it until you see it).
So those are 8 hidden PowerPoint shortcuts that most people have NO IDEA about.
I discovered this over many years spent clicking around PowerPoint and I’ve never seen them covered anywhere else before.
While you might not use all of these shortcuts on a daily basis, you are bound to find one or two that will help you speed up your workflow and get you to Happy Hour.
On top of that, these shortcuts teach you a valuable PowerPoint lesson that is easy to overlook: PowerPoint is full of hidden secrets like these that you can discover on your own if you are brave enough to click around and try different things.
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Learn how to video record yourself in PowerPoint using your Windows pcs or laptops, Mac devices, iPhone or iPad, and Android phones or tablets. You can use EaseUS RecExperts or the built-in screen recorder to record yourself presenting presentations.
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Updated on Aug 17, 2024
Do you know how to record a presentation with your face and voice on Microsoft PowerPoint? Adding narration in a presentation helps enhance audience engagement and convey insights better for tutorials, lectures, and video creation.
This article will focus on how to video record yourself in PowerPoint and teach you to add your face, voice, and video easily when narrating a PPT.
One of the most important reasons why you need a professional screen recorder for presentation is that it simplifies your task and gives you the smoothest experience.
EaseUS RecExperts lets you record yourself doing a presentation on PowerPoint , Google Slides, Zoom, Keynote, and other presenting apps without lag and watermark.
It has both Windows and Mac versions, allowing you to record high-quality about-me presentations, self-presenting videos, and slideshows on multiple applications. The AI-empowered functions enable you to AI transcribe video to text , reduce background noise, and enhance video quality.
Download the EaseUS recording software on your Windows or Mac to record MS PowerPoint with your face and audio.
Let's see how to video record yourself in PowerPoint with EaseUS recording software.
(The stepwise guide applies to the Windows version; Mac users can find steps similar in the application.)
✅Preparations to do:
Step 1. Launch EaseUS RecExperts on your computer. Choose a recording mode from "Full Screen" or "Region" . To record a part of the screen, select the recording area manually.
Step 2. After selecting the recording mode, click on the camera sign on the interface. This will let the tool record your screen and the webcam at the same time.
Step 3. You can also change the background with the AI Recognition ot green screen feature. Classroom, blur, studio, or your local images are supported. Just click "Webcam" > "Settings" > "Remove Background" to download and use these modules. Then, click the "REC" button to start recording.
Step 4. After recording, the recording list window will open. Here you can view, split, delete, manage your recordings easily.
If you don't want to install additional software, use MS PowerPoint's built-in recording function. Both Windows and Mac users can screen record PowerPoint with audio .
Before you get started, there are some tips you need to pay attention to:
After reading these notes, follow the steps below to record a voice-over PowerPoint.
Step 1. Open the presentation on your Windows or Mac computer.
Step 2. Click Slide Show on the toolbar. Under the tab, click Record and select From Current Slide… or From Beginning….
Step 3. You will enter the recording page. Click SETTINGS in the upper-right corner to turn on the Microphone and Camera. Then, click the red RECORD button to start recording. A 3-second countdown timer will appear on the screen.
Step 4. During the process, you can:
Step 5. Go to File > Export > Create a video to export the PowerPoint presentation as a video. Here you can change the recording settings such as video quality, recorded timings and narrations, and even the seconds for every slide.
Step 6. Click Create Video again to select a location, file name, and file type (MP4 or WMV) for the recording. Click Save to close the window.
Spread this post out to help more people!
Some narrators may need to record PowerPoint on the go to give a quick presentation. Both iOS and Android can install Microsoft PowerPoint on mobile phones and tablets to open, edit, and create presentations.
Although the app MS PowerPoint does not have a screen recording feature, iOS and Android users can record a video with their mobile phones' built-in screen recorders.
#1. Video record yourself in PowerPoint on iPhone/iPad
Step 1. Launch the PowerPoint app and open the PPT you want to add narration.
Step 2. Enable the screen recording feature on your iPhone and iPad. Navigate to Settings > Control Center > Customize Controls and tap the green plus icon next to Screen Recording. (It is usually enabled by default.)
Step 3. Swipe down from the top right corner of the screen and scroll to click the screen recording button (a circle within a circle). A 3-second countdown will appear before the recording begins.
Step 4. Play the presentation while you are talking. You can see the red dot recording icon in the upper left corner of the screen, which means your recording is in progress.
Step 5. Tap the red dot recording icon again to stop recording. Click Stop in the popup to confirm operations.
Step 6. You can find the recording in the Photos app.
#2. Video record yourself in PowerPoint on Android phones and tablets
Step 2. Swipe down from the top of the phone screen to launch Quick Settings.
Step 3. Tap the Screen Record button from the list, give permission to track your activity if prompted, and click Start recording.
Step 4. When the 3-second countdown appears, play the presentation and start talking.
Step 5. If you want to stop recording, access Quick Settings and tap the Screen Record button again.
Step 6. You can find the recording in the Gallery app.
Now, you have learned how to video record yourself in PowerPoint on different devices, including Windows, Mac, iOS, and Android. Capturing your face and audio in the presentation recording can be easy if you choose the proper method.
It is recommended that EaseUS RecExperts be used to screen record a presentation on Mac and Windows computers. Its intuitive interface and robust features let you easily record presentations on Microsoft PowerPoint, Google Slides, Zoom, and more platforms.
Download and use it to make your presentation narration smoother and more effective.
If you want more information on how to record a video of yourself in PowerPoint, continue reading.
To add a voice-over to PowerPoint:
Step 1. If you have a computer, save this automated voice file. Open the presentation PPT and locate the slide where you want to add audio.
Step 2. Click Insert on the toolbar, tap Audio under the tab, and click Audio on my PC… to select an existing audio file or click Record Audio… to record audio immediately.
Step 3. Now, you can play and pause the audio on the slide.
You cannot find a record button because you have not activated this function in your PowerPoint 2016, 2019, or 365. To enable the recording feature in PowerPoint:
Step 1. Go to Files > Options > Customize Ribbon.
Step 2. Under Main Tab, scroll down to find Record, check the box, and click OK to save changes.
Step 3. Go back to the toolbar, and you will see the Record tab.
To start a video in PowerPoint, press Alt + P or Ctrl + spacebar.
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Melissa Lee
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To do this. Press. Start a presentation from the beginning. F5. Start a presentation from the current slide. Shift+F5. Start the presentation in Presenter View. Alt+F5. Perform the next animation or advance to the next slide.
Frequently used shortcuts. The following table itemizes the most frequently used shortcuts in PowerPoint. To do this. Press. Create new presentation. Ctrl+N. Add a new slide. Ctrl+M. Apply bold formatting to the selected text.
If this happens to you often, these are the PowerPoint shortcuts you need for a quick text alignment before starting your slide show: Use "Ctrl + J" to justify your text. Press "Ctrl+E" to center the text. Use "Ctrl+L" for left alignment. Press "Ctrl+R" to right-align your text.
Navigate to the Slide Show tab. Hold down the Alt key on your keyboard. Click From Beginning. Holding down the Alt key and clicking From Beginning, the Presenter View will launch from the very first (non-hidden) slide in your presentation.
Ctrl+L: Left align a paragraph. Ctrl+R: Right align a paragraph. Ctrl+T: Open the Font dialog box when text or object is selected. Alt+W,Q: Open the Zoom dialog box to change the zoom for the slide. Alt+N,P: Insert a picture. Alt+H,S,H: Insert a shape. Alt+H,L: Select a slide layout. Ctrl+K: Insert a hyperlink.
Right align text: Press Ctrl + R to right-align the selected paragraph. Justify text: Press Ctrl + J to justify the selected paragraph. This causes the text to auto-fit to the left and right ...
PowerPoint Duplicate Slideshow - New Feature A brand new keyboard shortcut in PowerPoint 2013 and PowerPoint 2016 is the CTRL + SHIFT + N shortcut, which creates a new duplicate slideshow, or presentation, of the one you are currently working in. So if you find a presentation that you want to quickly copy and tweak, in PowerPoint 2013 or 2016 (same thing as Office 365) just CTRL + SHIFT + N ...
Apply Character Formatting. This set of shortcuts will help us to edit our copy text in PowerPoint slides. Open the Font dialogue box: CTRL + T / CMD + T. Apply bold formatting: CTRL + B / CMD + B. Apply an underline: CTRL + U / CMD + U. Apply italic formatting: CTRL + I / CMD + I. Apply subscript formatting: CTRL + = / CMD + =.
Hitting Ctrl + F1 once collapses your Ribbon commands into the top of your screen, giving you more uncluttered workspace in PowerPoint. Hitting CTRL + F1 a second time un-collapses your Ribbon commands. This is Microsoft Office shortcut, so it works in PowerPoint, Word, Excel, Outlook, etc. 80.
Take a look at Presenter View in action (PowerPoint 2011): When you are in PowerPoint, you can easily access Presenter View via the keyboard shortcut: Option + Enter. In addition, when you're in Presenter View, you can use these shortcuts to manage your presentation: To progress to the next slide: Press "N" or the right or down arrows.
Press Shift+F5. 3. Start the presentation in Presenter View using a function key. Press Alt + F5. 4. Start a presentation from the beginning using key tips. Press Alt > S > B (press Alt, then S, then B). 5. Start a presentation from the current slide using key tips.
Ctrl+Shift+Up Arrow. Move a slide to the beginning of the presentation. Ctrl+Shift+Down Arrow. Move a slide to the end of the presentation. Ctrl+A. Select all slides in a presentation (in slide sorter view), all texts in text boxes, or all objects on a slide. Tab. Move to the next object in the slide, or select it.
Summary of Power Point shortcuts to present better: Use B to shift the audience attention to you by blanking out the screen. Use W to get blank white screen. Use Ctrl+S for All slides dialog. Use H to access next slide if hidden. Use Ctrl+P to draw on the screen. Use Ctrl+T to view task bar.
Here's a list of some of the most popular keyboard shortcuts for PowerPoint: PowerPoint Shortcuts to Create, Save and Open Presentations. Ctrl+N: Shortcut for opening a new presentation in PowerPoint; Ctrl+M: To insert new slide in PowerPoint shortcut key; Ctrl+O: Open an existing PowerPoint presentation; Ctrl+S: Save PowerPoint presentation
Ctrl-Home. ⌘-up arrow. Move to the next title or body text placeholder. (If this is the last placeholder on a slide, it will insert a new slide with the same slide layout as the original slide ...
For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. For a separate list of shortcuts to use while delivering your presentation, go to Use keyboard shortcuts to deliver PowerPoint presentations.
Action. PowerPoint Shortcuts. Highlight and Promote the paragraph. Alt + Shift + Left Arrow key. Highlight and Demote the paragraph. Alt + Shift + Right Arrow key. Move up paragraph. Alt + Shift + Up Arrow key. Move down paragraph.
Shift+F5. To begin the slideshow from the current slide, press Shift+F5. In other words, press the Shift and F5 keys at the same time. 3. Spacebar, N, or Right Arrow. When you are ready to advance to the next slide or perform the next animation, you can press any of the following: the Spacebar, the N key, or the right arrow key. 4.
Ctrl + L: Left align text.\. Ctrl + R: Right align text.\. Ctrl + M: Insert a new slide.\. Ctrl + D: Duplicate currently selected slide.\. Ctrl + H: Show or hide the Ribbon. These shortcuts can save you a lot of time and effort, especially if you're working on a large presentation. To view a full list of keyboard shortcuts for PowerPoint, you ...
Start presentation from current slide. Shift + F5 - If you are in editing mode (Normal Mode), you can start presenting right from that slide by pressing Shift and F5 key together. You may need to switch between the modes during preparation of the slides or to make some adjustment while presenting.
Here are the shortcuts you need to know: Hold the Ctrl key and click with your mouse (in Slide Show Mode). Key PowerPoint Shortcut #3 - Inking Your Slides. Some of the best tools native to PowerPoint when presenting in front of an audience - whether on a webinar or in a room - are the inking tools.
The next hidden PowerPoint shortcut allows you to quickly access the presentation level settings of your presentation. Holding Shift and clicking either the Reading View icon or the Slide Show icon opens up the Set Up Show dialog box. As you can see in the picture below, this is where you can edit how your presentation runs in Slide Show mode.
I will be happy to assist you today. In Edit Mode in PowerPoint, there is no method to quickly navigate to a particular slide. Only the Slide Show or Presentation mode has that option available. You can also go to the link below for the use of keyboard shortcuts to deliver PowerPoint presentations.
Both iOS and Android can install Microsoft PowerPoint on mobile phones and tablets to open, edit, and create presentations. Although the app MS PowerPoint does not have a screen recording feature, iOS and Android users can record a video with their mobile phones' built-in screen recorders. #1. Video record yourself in PowerPoint on iPhone/iPad