good cover letter phrases

In an increasingly digitized world, where customer-centric strategies are vital for business success, I am thrilled to apply for the [Job Title] position at HubSpot."

Unhelpful Cover Letter Introduction:

"To Whom it May Concern,

I am applying for the [Job Title] position at HubSpot. I have some experience in marketing and can help your clients grow their businesses."

Relevant Professional Experience

It can be tempting to use the same cover letter for every job. After all, it‘s about your experience, isn’t it? But it's not enough to rephrase the work history in your resume.

Recruiters and hiring managers are looking to fill a specific role, so you need to show how your experience translates to their unique needs.

So, the body of a great cover letter should showcase the specific professional experiences that are relevant to the job you're applying for. Emphasize your accomplishments and skills that directly relate to what the job needs.

To speed up this part of the cover letter writing process, start by creating a list of your transferable skills . Drafting this list can help you quickly focus on the skills to highlight in your cover letter.

Then, use AI tools to summarize job descriptions and narrow in on where your experience and the needs of the role you're applying for overlap. This post is full of useful AI assistant tools if you're new to AI.

Helpful Cover Letter Experience:

“At [Company Name], I had the opportunity to assist a global ecommerce retailer in enhancing their online customer experience. By conducting in-depth market research and customer journey mapping, I identified pain points and areas of improvement in their website navigation and user interface.”

Unhelpful Cover Letter Experience:

“I also worked with an ecommerce retailer to improve the customer experience. We did some surveys and training, and they were happy with the results.”

Useful Examples

To make your cover letter stand out, add specific examples that show how you've solved problems or gotten results in past roles.

Quantify your accomplishments whenever possible, using data to give the reader a clear understanding of your impact.

Helpful Cover Letter Example:

“I lead a team of five content writers while increasing website traffic by 18% year-over-year.”

Unhelpful Cover Letter Example:

“I have a great track record of leadership and achieving fantastic results.”

Research and Company Knowledge

Hiring teams aren‘t hiring anyone with the skills to do the job. They’re hiring a person they'll work alongside at their specific company.

So, to show that you‘re not just looking for any job anywhere, share your knowledge of the company’s industry, values, and culture in your cover letter.

Spend some time on the company website and take notes on what makes this business interesting to you and why you would want to work there.

Then, explain how your skills align with the company's mission and goals and explain how you could add to their chances of success. This will showcase your interest in the company and help them see if you are a good cultural fit.

Helpful Cover Letter Research:

“I was particularly drawn to HubSpot not only for its industry-leading solutions but also for its exceptional company culture. HubSpot's commitment to employee development and fostering a collaborative environment is evident in its recognition as a top workplace consistently. I strongly believe that my passion for continuous learning, self-motivation, and dedication to contributing to a team will make me a valuable asset to HubSpot.”

Unhelpful Cover Letter Research:

“I have been inspired by HubSpot's commitment to inbound marketing and its comprehensive suite of solutions. HubSpot's dedication to providing valuable content and fostering meaningful relationships aligns with my own values and aspirations.”

Clear Writing

Your cover letter needs to pack in a lot of important information. But it's also important that your cover letter is clear and concise.

To accomplish this, use professional but easy-to-understand language. Be sure to remove any grammar or spelling errors and avoid lengthy paragraphs and avoid jargon or overly technical language.

You may also want to use bullet points to make your letter easier to skim. Then, proofread your cover letter for clarity or ask a friend to proofread it for you.

• Guide to Becoming a Better Writer
• Tips for Simplifying Your Writing

Helpful Cover Letter Writing:

"In addition to my academic accomplishments, I gained valuable practical experience through internships at respected law firms.

Working alongside experienced attorneys, I assisted in providing legal support to clients. This hands-on experience helped me develop a deep understanding of client needs and enhanced my ability to effectively communicate complex legal concepts in a straightforward manner."

Unhelpful Cover Letter Writing:

"Furthermore, as a complement to my academic accomplishments, I have garnered invaluable practical experience through internships at esteemed law firms.

Throughout these placements, I actively collaborated with seasoned attorneys to conduct due diligence and furnish clients with comprehensive legal support. Notably, these experiences fostered a profound comprehension of client necessities, whilst honing my legal acumen to articulately convey intricate legal principles within a lucid and concise framework, adhering to applicable precedents and statutes of limitations."

Genuine Interest and Enthusiasm

Find ways to convey your passion for the role and how excited you are to contribute to the company you're applying to. At the same time, make sure your interest feels authentic and outline how it aligns with your career goals.

Your ultimate goal is an enthusiastic letter that feels honest and leaves a lasting positive impression.

Showing excitement in writing doesn't come naturally for everyone. A few tips that can help you boost the genuine enthusiasm in your letter:

• Record audio of yourself speaking about the role, then use voice-to-text technology to transcribe and add these sections to your letter.
• Choose your words carefully .
• Write in active voice.

Helpful Cover Letter Tone:

“I am genuinely enthusiastic about the prospect of joining [Company/Organization Name] as an accountant. My combination of technical proficiency, eagerness to learn, and strong attention to detail make me an ideal candidate for this role. I am confident that my dedication, reliability, and passion for accounting will contribute to the continued success of your organization.”

Unhelpful Cover Letter Tone:

“Honestly, I can hardly contain my excitement when it comes to reconciliations, financial statement analysis, and tax regulations! Engaging in spirited discussions with professors and classmates has allowed me to foster an unbreakable bond with the fascinating world of accounting, and I'm positively bursting with enthusiasm at the prospect of applying my skills in a professional setting.”

Memorable Conclusion

End your cover letter on a strong note. Summarize your top qualifications, restate your interest in the position, and express your interest in future communication.

Then, thank your reader for their time and consideration and include your contact information for easy follow-up.

To make your conclusion memorable, think about what parts of your letter you‘d most like the hiring manager to keep top of mind. Then, consider your word choice and phrasing. If you’re feeling stuck, this list of ways to close an email can help.

Helpful Cover Letter Conclusion:

"Thank you for considering my application. I am excited about the opportunity to further discuss how my qualifications align with the needs of Greenpeace. Please feel free to contact me at your convenience to arrange an interview.

Together, let's make a lasting impact on our planet.

[Your Name]"

Unhelpful Cover Letter Conclusion:

"Thank you for considering my application. I look forward to the possibility of discussing my qualifications further and how I can contribute to Greenpeace's mission. Please feel free to contact me at your convenience to arrange an interview.

I’d like to add another stage to the job search: experimentation.

In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search.

But don’t let the process become so monotonous. Have fun discovering the qualitative data I’ve discussed here — then, have even more by getting creative with your cover letter composition.

I certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will.

So, get inspired by these examples and templates. Write an incredible cover letter that shows the hiring team at your dream job exactly who you are.

Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

Related articles.

How to Write an Internship Cover Letter [Expert Advice & Examples]

How to Start a Cover Letter That Gets You Your Dream Job

General Cover Letter: 15 Cover Letter Templates to Perfect Your Next Job Application

Is a Cover Letter Necessary in 2024?

Letter of Interest Tips, Templates & Examples [A 2023 Guide]

The Ultimate Guide to Writing a Cover Letter

Eight Cover Letter Greetings for Every Situation

7 Expert Cover Letter Tips to Get the Job

Marketing software that helps you drive revenue, save time and resources, and measure and optimize your investments — all on one easy-to-use platform

14 common cover letter phrases and what you can use instead

When you’re working on a cover letter, it’s very difficult to keep your writing fresh throughout the whole document.

It’s all too easy to repeat the same word twice across multiple paragraphs without even realizing you’ve done so. And unfortunately, this can be the sort of thing that hiring managers will mark against you — especially in positions that require a strong written ability.

So, we’ve put together this helpful list of words that might appear in your cover letter along with some synonyms to use instead. Let’s transform you from a strong people manager with a strong background in building strong teams into a more well-rounded candidate, eh?

In most situations, there’s likely to be a more suitable way to say ‘eager’. Here are some options for you:

• “I’m eager to hear from you” —> “I look forward to exploring my fit for this role with you”
• “I’m eager to join a company like yours” —> “Joining a company I respect is important to me”
• “I’m a marketing graduate eager to find my first role” —> “I’m a marketing graduate looking to grow as a professional”

On its own there’s nothing wrong with the word ‘excited’, but you shouldn’t be saying it 17 times throughout your document. If that happens, here are some synonyms you can use instead:

• “I’m excited to apply to you” —> “I had to apply as soon as I could”
• “I’m excited to progress my career with you” —> “This would be the next natural step in my career”
• “I’m excited about expanding my skills in the role” —> “This role is an ideal place for me to expand my skills”

3. Experience

It’s very easy to say ‘experience’ too frequently in your cover letter, so try these alternatives to keep things varied:

• “My experience with cloud systems makes me” —> “My expertise in cloud systems makes me”
• “I’m looking to build more experience in marketing” —> “This position would help me become a more complete marketer”
• “I’m experienced with leading teams and setting goals” —> “Working as a team leader at [company name] has made me comfortable managing direct reports and setting goals”
• “I’m a great fit for this role because of my experience in sales” —> “My background as a senior salesperson makes me a natural fit for this role”

4. I am confident

The issue with “I am confident” isn’t that it’s likely to get overused — it’s just not necessary in most cases. Here, we’ll show you:

• “I am confident I have the background needed to succeed in your sales team” —> “I have the background needed to succeed in your sales team”
• “I am confident that my customer service experience will prove vital in the role” —> “My customer service experience will prove vital in the role”

5. I believe

‘I believe’ is the same as ‘I am confident’; you don’t usually need it:

• “I believe I have the background needed to succeed in your sales team” —> “I have the background needed to succeed in your sales team”
• “I believe that my customer service experience will prove vital in the role” —> “My customer service experience will prove vital in the role”

6. I have experience

It’s perfectly fine to start a sentence with ‘I have experience’, just don’t use it in every single one. Use these alternatives instead to avoid sounding like a broken record:

• “I have experience in social media and paid ads” —> “I’m well-versed in social media and paid ads”
• “I have experience in startup companies” —> “I’ve come to thrive in a startup environment”
• “As requested in the job description, I have 2 years of experience in hospitality” —> “I’m a qualified hospitality professional with 2 years of relevant experience”
• “I have experience in similar positions to what you’re hiring for” —> “I’ve previously worked as a [job title] so would pick up the responsibilities quickly”

7. Interest

You might be looking for synonyms of ‘interest’ for a couple of reasons. Either you’re using it too often, or it’s sounding overly formal. We can help with both:

• “I’m writing to express my interest in this position” —> “I’d like to apply to your [job title] position”
• “I’m interested in reading and spending time in nature” —> “I enjoy reading and spending time in nature”
• “My interests include reading and spending time in nature” —> “Outside of work you’ll find me reading or spending time in nature”

According to your cover letter, you love the company you’re applying to, the job itself, and the opportunity to learn. But just how many **things can you love in a job application? Keep your writing fresh with these substitutes:

• “I love what your company does to support its employees” —> “I respect how your company supports its employees”
• “I love to work in a team” —> “I work best when collaborating with others”
• “I love working in a small company because I can see the results of my work” —> “Seeing the results of my work inspires me to keep improving”

9. Opportunity

How can you apply to a job opportunity without constantly saying ‘opportunity’? With these synonyms, of course:

• “I would excel in this opportunity” —> “I would excel in this position”
• “I had to apply to this opportunity” —> “I had to apply to this vacancy”
• “Thank you for the opportunity to join you” —> “Thank you for your consideration”

10. Passion

People can get a bit too passionate with their use of this word — not to mention it’s a weaker choice than some of the alternatives. Shake it up with these contenders:

• “I’m a passionate marketer who’s ready for a new challenge” —> “I’m a dedicated marketer who’s ready for a new challenge”
• “I have a passion for helping others through my work” —> “Helping others through my work energizes me”
• “I have a passion for deploying quality-of-life improvements” —> “I find deploying quality-of-life improvements to be immensely satisfying”

If you’re skilled in everything, doesn’t that dilute the word’s meaning? Here are some other ways to talk about your skills:

• “I have skills in paid marketing and social media” —> “Paid marketing and social media are my top strengths”
• “I’m skilled in Photoshop” —> “I’m an expert in Photoshop”
• “I’m a skilled people manager” —> “I’m a capable people manager”

The same goes for ‘strong’. If everything is a strength of yours, then the hiring manager is going to question how much weight that word holds with you:

• “I’m a strong marketer” —> “I’m an exceptional marketer”
• “I have strong knowledge of Premiere and other video editing software” —> “I have in-depth knowledge of Premiere and other video editing software”
• “I would be a strong addition to your team” —> “I would be an immediately-contributing member of your team”

13. To whom it may concern

Unless you’re applying in an exceptionally formal industry, then it’s time to ditch ‘To whom it may concern’. If you know the name of the hiring manager, then address your cover letter to them directly. If you don’t know their name, there are still plenty of alternatives:

• Dear hiring manager

14. Yours sincerely

Here’s another cover letter phrase that’s outdated. Unless you’re applying in a formal industry, then end your cover letter with a more modern sign off, like:

• All the best
• Best wishes
• Kind regards

If you’ve found the synonym you were looking for but still need help with your cover letter, we have some other resources to guide you:

💡 Full cover letter guide

🎓 Writing a cover letter for an internship

All that’s left to say is the very best of luck with your application! We’re all rooting for you here.

Hitmarker 🧡

JavaScript is not available.

We’ve detected that JavaScript is disabled in this browser. Please enable JavaScript or switch to a supported browser to continue using Hitmarker.

How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

Related Articles

August 8, 2024

August 2, 2024

July 8, 2024

June 27, 2024

November 8, 2023

April 3, 2023

March 28, 2023

June 10, 2021

Join 2 million job seekers who get bi-weekly job search tips

Get insider knowledge and ready-to-use job-seeking tips and hacks delivered to your inbox.

How to Write a Cover Letter: Useful Tips, Phrases and Examples

How to write a cover letter? When applying for a job, you will often be asked to send your prospective employer a copy of your resume (or CV) but this is not the only thing that you should forward for your application. It is very important that you also include what is known as a cover letter. This is a correspondence which acts as an introduction to the other documentation which you are including and can go a long way in reflecting your capabilities in communication.

How To Write A Cover Letter

Most letters will start out with a heading, which will display your contact details and sometimes a subject line. The following are examples of what you should include in your heading.

• Postal address
• Email address
• Telephone numbers (include as many as you need, beginning with the most important)
• Date on which the letter was written
• Subject line (this is not vital but some people choose to do this.)

The next portion should be used to greet the person to which you are writing, and there are a variety of ways in which you might begin your letter.

• To whom it may concern
• Dear Sir/Madam
• Dear Mr./Mrs. (name)
• Dear hiring manager

Opening Portion Of The Letter

To begin your letter, you are going to want to include a few points which detail what you are writing about and act as an introduction to your letter. Let’s take a look at some of the opening points which should be included.

Introducing Yourself

To start off, you will want to introduce yourself to the reader. Whilst a cover letter does need to be relatively brief, this section should contain as much detail as possible but in a concise manner. This is your opportunity to sell yourself and so some thought should go into what is said here.

Reason For Writing

In this paragraph , you now have the chance to explain, in as interesting and professional manner as possible why you are writing this letter. You should detail what job you are applying for, where you heard about it and why you have decided to apply.

Education And Previous Experience

Now is your chance to show off your skills and experience. This is a great time to detail what qualifications you have that you believe to be a good fit for the position you are applying for and also talk about your previous experience in the field. If you do not have any experience then you can use this section to explain that you are looking to learn new skills and further your career through training and hands on experience, make yourself sound eager and willing to learn.

Letter Body

Now we are getting into the bulk of your cover letter, there are some further points of information that you should include. Let’s take a closer look at what you should detail in this section.

Why Are You Interested In This Position?

You can use this section of the letter to let the employer know why it is that you would like to take this job. This is a chance to use your imagination and come up with a creative reason as to why this is something you would like to do. Many simple options could be;

• To further your career in the field.
• To learn new skills.
• To meet new people.
• To make a difference.

Why Should They Employ You?

In this part of your cover letter, you are going to tell the reader why you think they should hire you. It is worth using as many positive adjectives as you can in this section without going over the top. Some examples of this might be;

• Enthusiastic
• Hard working

You are essentially using this paragraph to detail why you are better than anyone else who is applying for the same position.

Closing Comments

In this final paragraph of the letter, you have the opportunity to include any last comments or extra information. This can be anything that you feel is relevant to the application as well as some general comments which are often included, such as the following.

• Thank you for your time.
• I look forward to hearing from you .
• I appreciate the opportunity.

At the end of your letter, you should include a signature with a respectful farewell. Most often, the following are commonly used.

• Kind regards
• Respectfully

After this, you should include your name.

Common Phrases To Include In Cover Letters

There are a variety of phrases which can be used when penning a cover letter, and most of the time, you will find that using a specific template can help greatly. Let’s look at some of the most common ways to express what you want to say in a cover letter.

Introduction

In order to introduce yourself , you may include any of the following phrases.

• At present, I am studying at…..
• At the moment, I am working for…..
• For the last 5 years, I have been working in the position of…..
• My current job title is…

In this section, you will need to explain why you are contacting the reader.

• I am writing in response to an advertisement which was placed in…….
• I am enquiring as to whether you currently have any positions in the area of……
• I am writing to apply for the position of…

Your prospective employer is going to be interested to know what qualifications you have, here are some ways to express this information.

• I have experience in…..and have worked at…….for the last…..years.
• My education includes a degree from XY university.
• I have been studying (subject) for 3 years.
• I am a native English speaker and have ample knowledge of Spanish and Chinese.

What Makes You Ideal For This Position?

You are going to want to convince the reader that you are the best option for this position.

• I am a driven and ambitious person who is keen to learn new skills.
• I believe I am the best choice for this position as I have a lot of experience in my previous role.
• I feel that I am the most suitable candidate for this job because of my ambition and drive to make a change.
• I am excited to have the opportunity to be able to work with a reputable company like yours.

Closing Statement

At the end of your letter, you will need to close off by saying thank you.

• Thank you for taking the time to read through my application.
• Please contact me at any time should you wish to arrange a meeting.
• Please do not hesitate to contact me for any further information.
• I appreciate your consideration for this application and look forward to hearing from you.

Tips For Writing A Great Cover Letter

In order to make the most of the cover letter you are writing, it is important to follow some of the useful tips which will ensure that you produce the most effective cover letter possible.

• Keep the letter brief and to the point. The reader is likely going to have many applications and will not have time to read a very long or detailed letter.
• If there is anything that cannot be put onto your resume, your cover letter gives you the opportunity to detail these points.
• Try to make your letter stand out from the rest by adding an interesting subject line or unusual question which will immediately grab the attention of the reader.
• Mention something about the company that shows you have looked into history and what they do. This is a great way to show that you are enthusiastic about this business.
• Don’t be afraid to be upfront, if you want something, you need to ask for it. For example, ask to be interviewed, this shows confidence and the ability to go and get what you want which are traits that employers admire.
• Explain your skills and capabilities in line with the position for which you are applying.

Cover Letter Samples

Now that we have learned exactly what should be included in a cover letter, let’s take a look at an example. In this case, John Doe is writing a cover letter to go alongside his application for the position of hotel manager.

1234 Main Street

[email protected]

1800 123456

Dear Mr. Smith

My name is John Doe and I am a newly trained manager within the hospitality sector. I am very excited to have recently completed various courses in this field and am a driven and enthusiastic individual.

I am writing to you in response to your advert for the hotel manager position which was advertised on Facebook and would ask that you look over my enclosed resume and consider me for this position.

As mentioned previously, I have recently completed a variety of management courses including the following;

• Advanced hospitality management
• Management in the hotel industry

For both of these courses, I passed with merit and also have qualifications in IT and Telecommunications, as well as a Diploma in Spanish. I previously worked within a 4 star establishment, and worked my way up from cleaner, to assistant manager. At which point, my previous employer put me forward for the training which I have just completed.

I am very interested in joining your hotel and the management role is something that excites me very much. In my previous job, I feel that I have gained all the necessary skills that I will need to excel in my career and am looking forward to employing these skills in a fresh new environment.

I believe that it would be in your best interest to hire me as your new hotel manager because I am extremely hard working and dedicated to everything that I do. As well as this, I am excited to share a fresh and innovative approach to management which I believe will only benefit your establishment. I am keen to learn further skills in order to keep up with the latest information and techniques in the field and am looking forward to meeting new people and sharing ideas.

I would like to take the time to thank you for considering my application and for spending your time reading this letter. It would be a pleasure to speak with you as soon as ever possible and I look forward to your correspondence.

How To Write A Cover Letter Infographic

How to write a cover letter in simple steps

• Latest Posts

• BLS Meaning: What Does this Term Stand for? - May 24, 2024
• Purine vs. Pyrimidine: Understanding the Basics of DNA Structure - January 8, 2024
• Lust vs. Love: Understanding the Crucial Differences - December 25, 2023

• STUDY AT CUT
• Prospective Students
• International Students
• Postgraduate Students
• Courses Offered (Prospectus)
• Course calculator
• NC(V) and N Qualifications
• Selection Tests
• National Benchmark Test (NBT)
• Fees, Bursaries and Loans
• Disability Unit (DU)
• Apply online
• Check Application Status
• Register Online
• Short Courses
• Technology and Innovation
• Research Development and Postgraduate Studies
• NRF Rated Researchers
• Graduate School
• Research Ethics and Integrity
• Journal for New Generation Sciences (JNGS)
• Strategic Research Clusters
• Research Centres
• Center for Global Engagement (CGE)
• International Partnerships
• Community Engagement
• STEM Academy
• AM of medical devices (MedAdd)
• Product Development (PDTS)
• Technology Transfer Office
• Centre for Applied Food Sustainability and -Biotechnology (CAFSaB)
• Idea Generator (i-GYM)
• Engineering, Built Environment and Information Technology
• Built Environment
• Civil Engineering
• Electrical, Electronic and Computer Engineering
• Information Technology
• Mathematical and Physical Sciences
• Mechanical and Mechatronic Engineering
• Health and Environmental Sciences
• Agriculture
• Centre for Quality of Health and Living (CQHL)
• Clinical Sciences
• Health Sciences
• Life Sciences
• Communication Sciences
• Design and Studio Art
• Educational and Professional Studies
• Language and Social Sciences Education
• Mathematics, Science and Technology Education
• Post Graduate Studies in Education
• Management Sciences
• Accounting and Auditing
• Business Management
• Business Support Studies
• Centre for Enterprise and Entrepreneurship Studies
• Entrepreneurship Development Unit
• Government Management
• Hospitality Management
• Tourism and Event Management
• Teaching and Learning
• Centre for Innovation in Learning and Teaching (CILT)
• Disability Unit
• CUT at a Glance
• What is a University of Technology?
• The CUT Logo story
• Leonard Thuto Sculpture
• The Crossing Sculpture
• Sustainable Development (SDGs)
• Publications
• Centre for Rapid Prototyping and Manufacturing (CRPM)
• Centre for Applied Food Security and –Biotechnology (CAFSaB)
• Unit for Lean Construction and Sustainability (ULCS)
• Unit for Sustainable Water and Environment (USWE)
• Centre for Sustainable Smart Cities 4.0
• Units and Centers
• Cut Leadership
• CUT Council
• Management Committee (Mancom)
• Executive team
• Institutional Forum
• Policies and Forms
• Visit CUT (Maps)
• Welkom Campus
• Bloemfontein Campus
• Vision 2030
• Frequently Asked Questions (FAQ)
• Why work at CUT?
• View current vacancies

Phrases to use in your cover letter

Your cover letter may make the difference between securing a job interview and having your CV ignored.  A well-written cover letter is the key to making a great first impression.

Each job application you submit should be accompanied by a cover letter created specifically for that position, but in all cases the layout should resemble that of a formal business letter.  Use a professional tone, but don’t be too stiff and formal – just be yourself!

Your cover letter should consist of three paragraphs.  The first paragraph specifies the position for which you are applying and the means by which you came to know about the job opportunity.  The second paragraph identifies the job requirements and lists your skills and qualifications as evidence of how you would be the ideal person for the position.  The third paragraph outlines your availability for an interview, thus suggesting a concrete follow-up to your application.

The strength of a cover letter lies in the language and the detail, so it makes good sense to devote the necessary time and effort to writing an effective cover letter.  Use words and phrases you would use when speaking to the employer.  Remember – it is important not to start every sentence with “I”.

An effective cover letter would include phrases similar to the following:

I am writing in response to your advertisement in the Sunday Times, dated 28 April 2012.

Please accept this letter as an expression of my interest in the position of…

A copy of my résumé has been enclosed for your review.

I would like to express my interest in the position of….

I am writing to express my interest in the …. position at … (company name).

As a recent graduate with …. experience, I believe I am a strong candidate for a position at … (company name).

Although I am a recent university graduate, my .… (skill) and …. (skill) will make me an excellent ….

As seen from my enclosed résumé, my experience and accomplishments match the requirements of this position.

I would like to point out …. (information relevant to the position).

During my two years with … (company name), I initiated extensive improvements that resulted in garnering 30 more clients for the period ending ….

I possess the right combination of …. skills to be an asset to your organisation.

I understand the value of ….

I have a very strong interest in .…

Experience has taught me how to .…

For the past two years I have been working as …. at …. (company name).

I would appreciate the opportunity to meet with you to discuss how my qualifications make me ideally suited to the position.

I would appreciate the opportunity to meet and speak with you in person.

I would welcome the opportunity to meet with you to discuss my potential contributions to your company.

I believe that my skill-set perfectly matches your requirements.

I look forward to hearing from you.

I look forward to your response.

If I may, I will contact you next week to discuss ….

I would be interested in learning more about ….

I look forward to speaking with you about….

Thank you for your time and consideration.

My CV contains additional information on ….

It would be an honour to start my career with your company, and I am confident that I will be an asset to the business.

• https://www.about.com
• https://www.solveyourproblem.com/resume-writing/cover_letter_key_phrases.shtml
• https://jobsearch.about.com

CUT Prof. Makhafola awarded the Iso Lomso Fellowship for his extensive research in genotoxicity and the use of natural products to prevent mycotoxin-induced genotoxicity and carcinogenicity

Prof. Tshepiso Makhafola bags the Iso Lomso Fellowship for his extensive research in genotoxicity and...

CUT alumna amongst the 2024 Mail & Guardian 200 Young South Africans Award Winners

Congratulations to the CUT woman of substance, Masello Mokhoro! One of the 2024 Mail & Guardian 200 Young...

CUT 4th-year Radiography student receives the 2024 Abe Bailey Travel Bursary

A fourth-year Radiography: Diagnostics student, Ms Abigail van den Berg, received the prestigious 2024...

Cover Letter Phrases. How to Start a Cover Letter?

This article contains useful cover letter phrases in English for your job application. Here you can learn: how to start a cover letter, to describe the reasons for applying, to write about your skills, and how to close a cover letter.

Table of Contents

Cover letter phrases. How to Start a Cover Letter.

Start a cover letter phrases.

• I noticed with interest your advertisement for …
• I am writing in response to your advertisement posted on…
• I am very interested in applying for the position of …
• I am applying for the position of ….., which was advertised in …..
• I was interested to see your advertisement for …
• I was referred to you by …./name/, who informed me of a …./position/
• I have pleasure in applying for the advertised position, as …
• Please accept this letter as my application for the position of…

Cover Letter Phrases: Reasons for Applying for a Job

• I would be well suited to the position because …
• My professional skills appear to be well suited to your company’s requirements.
• I have a lively interest in … and would appreciate the opportunity to work with you.
• As you can see from my enclosed résumé, my experience and qualifications match this position’s requirements.
• My strengths are …
• I believe the combination of my education and experiences have prepared me…
• It is a challenging position for which I believe I am well qualified.
• This position represents an opportunity to continue my committed career path…

Write about Your Skills

• I have a working knowledge of …
• I believe I possess the right combination of …
• I am an experienced user of …
• My professional experiences are supplemented by…
• My interest and knowledge in this area was further enhanced by…
• My particular area of effectiveness is…
• I have an excellent command of …

Close Cover Letter Phrases

• I would appreciate the chance to meet with you to discuss …
• I look forward to our meeting.
• If you are interested, please contact me at …
• I am eager to talk with you about the contribution I could make to your firm.
• I would welcome the opportunity to discuss these and other qualifications with you.
• Thanking you most sincerely for your time and consideration.
• I would welcome the opportunity to discuss further details of the position with you personally.
• Thank you for considering me for this very important position.
• I look forward with enthusiasm to an opportunity for an interview.

See also job interview answers and job interview phrases to avoid .

Marin Valchev, PMP is an IT Project Manager with more than 10 years of experience. He implements cutting-edge technology in a wide-range of Financial and TELCO companies in Europe, Asia, and Africa. Marin shares his knowledge of software, analysis, project management and other business areas.

10 most common reason why students opt for online learning programs

Active Listening Skills & Techniques: The Ultimate List

Ways of Enhancing Leadership Skills Through Employer Branding Strategies

5 Easy Ideas for Sharpening Your Focus Skills at Work

The Essential Skills Every Receptionist Should Master

12 Effective Tips for Boosting Employee Morale

You must be logged in to post a comment.

Submit your Guest Post    Submit Now!

Welcome, Login to your account.

Recover your password.

A password will be e-mailed to you.

7 Cover Letter Words and Phrases That Are Costing You the Job

You want this job. You’re putting everything you’ve got into this  cover letter . You’ve tailored it to the role and company, written an amazing opening , and made sure you’re showing just enough enthusiasm . But still, you want to go that extra mile. You want to make sure you’re not using cover letter words and phrases that the hiring manager has read a hundred times already. You want even the most jaded, exhausted hiring manager to perk up and pay extra attention.

You’ve come to the right place. We’ve put together a list of words and phrases that can sabotage even the greatest cover letters—and will tell you what to write instead.

1. “I think I’d be a great fit…”

When I was in high school, my English teacher told us never to use “I think” in an essay because if we were writing something, well, it was obvious that was what we thought. The same holds true for cover letters. Not only are “I think,” “I feel,” “I believe,” and so on redundant, they also make you sound insecure.

Alternatives to “I think I’d be a great fit…”

Get rid of every “opinion phrase” in your cover letter. Ninety nine percent of the time, you won’t even have to reword the sentence. For example, instead of saying, “I’m confident my communication skills would make me a strong project manager,” write, “My communication skills would make me a strong project manager.” It’s shorter, simpler, and more convincing.

Sure, you could say you’re “a good writer” or “good at working with other people.” But there are so many options out there, and they’re almost all more powerful than “good.”

Alternatives to “good”

Replace “good” with one of these descriptors:

• Experienced
• Accomplished

Note: Make sure the alternative you choose accurately represents your skill or experience. If you’ve got two years’ worth of recruiting under your belt, you’d probably want to call yourself a “skilled,” “capable,” or “enthusiastic” recruiter rather than an “expert” or “experienced” one.

3. “This job would help me because…”

You, your friends, and your family members care why this job would help you. But the hiring manager does not. All they care about is finding the best person for the role. Read: They want to hire the person who would help them the most. So if you find yourself explaining how this position would help you develop your leadership skills, learn more about your desired industry, or get established as a thought leader—hit the delete key.

Alternatives to “This job would help me because…”

You do need to explain how you would help them.

Here’s the magic formula: your abilities + the company’s needs = desirable results.

Let’s say you’re applying for a front-end engineering job. By following this formula, you’d get:

“My four years of experience with open-source JavaScript, HTML5, and CSS3, combined with my passion for building responsive web applications, would allow me to create elegant, maintainable, and functional front-end code—and ultimately make Panther’s products even more user-friendly than they already are.”

4. “As you can see on my resume…”

This is a common filler phrase. But if the hiring manager can see something on your resume, announcing its presence is unnecessary.

Alternatives to “As you can see on my resume…”

All you have to do is remove this phrase—no other changes needed! So instead of saying, “As you can see on my resume, I’ve been working in marketing and PR for the last five years,” you’d write, “I’ve been working in marketing and PR for the last five years.” Bonus: Your directness will project confidence.

5. “I’m the best candidate because…”

Confidence is good, but arrogance is not. And even if you’re sure that you’d be an absolutely fantastic choice, you don’t know you’re the best . Imagine reading through six cover letters in a row from people who all claim to be “the best candidate.” That would get annoying pretty quickly, right?

To stay on the hiring manager’s good side, refrain from using “best.” Along similar lines, I’d also stay away from “ideal” and perfect.”

Alternatives to “I’m the best candidate because…”

You want to choose descriptors that are in between “good” and best.” Words like:

• Outstanding

6. “To whom it may concern”

There’s no quicker way to communicate to a hiring manager that you’re not truly interested in a job than to address your cover letter in such a bland, impersonal way. Not only does it sound old fashioned, but it tells whoever’s reading that you couldn’t be bothered to figure out the name of the hiring manager, an HR employee, or even the department you’d be working for. 

Alternatives to “To whom it may concern”

Your first choice for addressing a cover letter is always the hiring manager for the position. If you can’t figure out who the hiring manager is, read this list of other options —all of which are infinitely better than “To whom it may concern.”

7. “I may not have a lot of experience, but…”

…or any other phrase that  apologizes for not meeting the exact requirements for a position . Your cover letter is a place to make the strongest case possible for yourself, so you don’t want to bring in any negatives.

Alternatives to “I may not have a lot of experience, but…”

Just get rid of this phrase. Instead, focus on the qualifications you do have and all the unique ways you’d be great at this job.

Done cutting? Great, now go send the thing!

Regina Borsellino contributed writing, reporting, and/or advice to this article.

• Getting Curious for the JHU Community
• Talking to People in the JHU community
• Taking Action for the JHU Community
• Sharing Your Story for the JHU Community
• JHU At-A-Glance
• Students and Schools
• Ready to Hire?
• Events and Outcomes
• Boundless Blue Jays
• Alumni Life Design Experience
• OneHop Alumni
• Student Mentorship
• Faculty/Staff Mentorship
• Mentorship Resources
• When U Grow Up Podcast
• ILLD Leadership
• Thought Leadership
• Imagine Center
• Media Gallery
• In the News
• Join Our Team
• Our Student Outcomes
• Global Education Office (GEO)
• Hire Hopkins
• Hopkins Connect
• Hopkins Office for Undergraduate Research (HOUR)
• Life Design Lab (LDL)
• Doctoral Life Design Studio (DLDS)
• Student Jobs at Hopkins (SMILE)
• JHU School Career Centers
• Agriculture, Food & Natural Resources
• Architecture & Construction
• Arts, Media, & Communications
• Education & Training
• Finance & Accounting
• Government & Public Administration
• Health Science
• Hospitality & Tourism
• Human Services
• Information Technology
• Law & Policy
• Operations & Logistics

The Art of the Cover Letter: A Practical Playbook for PhDs and Postdocs

• Browse our comprehensive Cover Letter Guide and Samples
• Watch our pre-recorded content on Cover Letters

Cover Letter FAQs

Picture this: You’ve spent countless hours investigating, discovering, and challenging the status quo. You’ve developed a set of skills that few possess. Your research and your findings are undoubtedly impressive, but now you’re stepping into the professional world where communicating those skills becomes as important as the skills themselves. And the first step? The cover letter.

Think of the cover letter as the opening act in the concert of your professional journey. It’s the spotlight moment before your resume or CV takes the stage. It’s the first impression you make on the potential employer, your chance to connect who you are to what they need. Here’s how to make it a showstopper.

Introduction – Set the Stage: Your cover letter begins with a simple ‘Hello’. Use a professional greeting to kick things off. Tell them who you are, what you do, and the role you’re interested in. If you can, add a touch of your personality or an interesting fact about yourself. Make them want to read on.

Body – The Main Performance: This is the part where you get to sing your own praises. You’re not just another Ph.D. or postdoc, you’re the one who solves problems, perseveres, who leads teams, and meets deadlines. Pick experiences that showcase these skills. Tie them to the requirements in the job description, creating a narrative that aligns your journey with their path.

Closing – The Encore: Thank your reader for their time. Be gracious, be professional, and leave them wanting more. Express interest in taking the conversation forward in an interview.

Now, these are the basic notes to hit, but the tune is up to you. A few extra pointers for making your cover letter harmonious:

Tailor to the Role: One size does not fit all. Write a unique cover letter for each application. Show them you know who they are and what they need, and that you’re just the right fit.

Show, Don’t Tell: It’s one thing to say you’re a problem solver. It’s another to share that time you cracked a complex research problem that nobody else could. Stories are powerful – use them.

Keep it Short and Sweet: An effective cover letter is a short cover letter. Get to the point, make it engaging, and wrap it up.

Sound Like Yourself: Yes, you need to be professional, but you also need to be you. Find the balance. Let your tone reflect who you are.

Proofread, Proofread, Proofread: Mistakes happen but don’t belong in your cover letter. Proofread. Then proofread again. Have a mentor or a friend do the same.

Your cover letter is more than a formal requirement. It’s your narrative and opportunity to show how your skills, experience, and journey make you an excellent candidate. Your story matters. Let’s help them see why.

What is the purpose of a cover letter?

A cover letter introduces you to the potential employer, highlights your relevant skills and experience, and explains why you are the best candidate for the job.

Do I need to include a cover letter with my job application?

While not all job postings require a cover letter, it’s always a good idea to include one if possible. It’s a valuable opportunity to showcase your interest in the job and highlight your qualifications.

How should I format my cover letter?

Address your cover letter to the hiring manager or recruiter who is responsible for the hiring process. If the job posting doesn’t provide a name, you can use “Dear Hiring Manager” or “Dear Recruiter.”

What should I include in the body of my cover letter?

The body of your cover letter should include specific examples of how your skills and experience make you the best candidate for the job. Use the job posting as a guide for what to include.

What should I avoid in my cover letter?

Avoid using overly casual or informal language, making spelling or grammar errors, or simply repeating the information from your resume.

Do I need to include references in my cover letter?

No, you don’t need to include references in your cover letter. Instead, you can write “references available upon request” at the end of your letter.

Is it okay to use a cover letter template?

Yes, it’s okay to use a cover letter template as a starting point. However, make sure to personalize it to the specific job you’re applying for and avoid using generic or cliché phrases.

Best ChatGPT Prompts for Resume and Cover Letter

Writing the perfect resume and cover letter can be a daunting task in today’s competitive job market. With recruiters spending an average of just 7.4 seconds scanning each resume, job seekers need to make an immediate impact. Additionally, 75% of large companies use applicant tracking systems (ATS) to filter candidates, which means your documents must not only be compelling but also optimized for these automated systems. In this challenging landscape, job seekers are increasingly turning to AI tools like ChatGPT to enhance their application materials and improve their chances of success.

ChatGPT offers a wealth of prompts and suggestions that can help you create a resume and cover letter that stand out. According to research, resumes with targeted and clear language are 40% more likely to lead to an interview, making the quality of your writing crucial. ChatGPT can assist by providing prompts that guide you in highlighting your most relevant skills and experiences, tailoring your documents to the specific requirements of the job you’re applying for. This tool also helps in overcoming common writing hurdles, such as articulating achievements concisely and addressing employment gaps effectively.

Here, we will look at some of the best ChatGPT prompts for writing resumes and cover letters.

How to Use ChatGPT to Write a Resume

1. resume formatting.

ChatGPT can help you create a visually appealing and professional resume by offering formatting and layout suggestions.

Prompt : I want my resume to stand out but am unsure of the formatting. Could you provide some ideas to make it look more professional?

2. Resume Keywords

ChatGPT can help you find the relevant keywords and phrases for the job you’re applying for and suggest adding them to your resume.

Prompt : I am applying for a [Job Title] position and want to ensure my resume is keyword-optimized. Can you suggest some keywords to include?

I am applying for an advertising copywriter position and want to ensure my resume is keyword-optimized. Can you suggest some keywords to include?

3. Professional skills and experience

ChatGPT can help you highlight your relevant experience and skills on your resume by gathering information about your work history and qualifications.

Prompt : I have experience in both [Skill Name] and [Skill Name] but I’m unsure how to emphasize the most relevant skills on my resume. Can you help me highlight the key information?

I have experience in both copywriting and advertising but I’m unsure how to emphasize the most relevant skills on my resume. Can you help me highlight the key information?

4. Customize Resume For Specific Job

ChatGPT can assist you tailor your resume to specific job positions by suggesting how to highlight your relevant experience and skills.

Prompt : I am applying for a [Job Title] position at a [Company Name]. Can you help me customize my resume to emphasize my [Skill Name] and [Skill Name] experience?

I am applying for an advertising copywriter position at an auto parts shop. Can you help me customize my resume to emphasize my digital marketing and creative writing experience?

5. Update Old Resume

ChatGPT can assist you in updating an outdated resume by suggesting ways to highlight your most relevant experience.

Prompt : I haven’t updated my resume in a few years and want to ensure it’s up-to-date and relevant. Can you provide tips on what to include and what to leave out?

6. Make Resume Visually Appealing

ChatGPT can suggest ways to make your resume look good and easy to read, like using bullet points, headings, and white space.

Prompt : I want to make my resume look better but don’t know how. Can you give me tips on using design elements effectively?

7. Write Concise Bullet Points

ChatGPT can help you create a concise and effective bullet points for your resume by gathering detailed information about your accomplishments and responsibilities.

Prompt : I want to ensure my resume bullet points are concise and highlight my achievements. Can you provide guidance on how to do this effectively?

8. Include Industry-Specific Terms

ChatGPT can assist you in incorporating industry-specific language and terminology into your resume to showcase your knowledge and expertise.

Prompt : I am applying for a copywriting position in the advertising industry and want to ensure my resume highlights the specific skills and knowledge relevant to this field. Can you suggest some industry-specific terms to use?

9. Create Resumes for Multiple Industries

ChatGPT can help you make different versions of your resume for various industries or job positions by asking about your relevant experience and skills.

Prompt : I’m applying for copywriting jobs in both the advertising and education industries. Can you help me create two versions of my resume, each focused on the skills and experience relevant to these industries?

10. Resume Feedback

ChatGPT can provide feedback on on your resume’s structure, tone, formatting, and content.

Prompt : I want to ensure my resume is well-structured, has the right tone, is properly formatted, and includes relevant content. Could you provide feedback on the structure, tone, formatting, and content of my resume?

How to Use ChatGPT to Write a Cover Letter

1. personal branding.

A cover letter should get you noticed and showcase your strongest selling points, or personal brand. ChatGPT can help with that.

Prompt : I want my cover letter to present me as a creative writer with strong critical thinking skills through my personal brand. Can you help me create a cover letter that demonstrates this?

2. Write a Strong Introduction

ChatGPT can help you write a cover letter introduction that grabs attention and shows your enthusiasm for the job.

Prompt : Write a persuasive introduction and expression of interest for a cover letter for the [Job Title] position at [Company Name].

3. Write an Effective Cover Letter Ending

ChatGPT can help you write a strong closing for your cover letter that makes a lasting impression on the hiring manager.

Prompt : I’m trying to write a strong and confident closing sentence for my cover letter. It should be short, professional, and specific to the job, showing my enthusiasm for the role and how I can help the company grow. Can you help me write this in 50 words or less?

4. Highlight Your Achievements

ChatGPT can help you showcase your key accomplishments in your cover letter and resume to show your value to potential employers.

Prompt : I want to highlight my achievements in my resume and cover letter. Can you help me identify and describe them effectively?

5. Explain Career Gaps and Job Changes

If you have a career gap or job switch, ChatGPT can help you craft a positive explanation by highlighting the skills and experiences you’ve gained, minimizing potential employer concerns.

Prompt : Explain why I had a [Career Gap or Job Change] and how my experiences during that time have prepared me for the [Job Title] position at [Company Name].

6. Resume Summary

ChatGPT can help you create a resume summary that clearly highlights your qualifications and value to potential employers.

Prompt : Can you help me write a professional summary using my resume? Here is my resume: [paste your resume]

7. Edit Your Writing Style

If you have already completed your cover letter but are applying to a smaller company, you may need to adjust the language to make it more accessible to recruiters. ChatGPT can help with that.

Prompt : Can you help me change the tone of my cover letter? I’ve written one that is currently more professional, but I want it to sound friendlier since I’ll be applying for a role within a [Company Name]. I’ll first share you with my original cover letter. Is that okay?

8. Write Cover Letter based on Job Description

The recommended maximum length for a cover letter is 400 words. Let ChatGPT review the job description for which you are applying, and it will help you create a cover letter that is more ATS-friendly.

Prompt : Write a cover letter that incorporates metrics for the following job description. Use my resume as a reference, and keep it shorter than 400 words.

9. Basic Cover Letter Prompt

Start with a paragraph introducing yourself, mentioning the job you’re applying for, and where you found it.

Next, highlight your skills, experience, or accomplishments that match the job requirements.

Then, explain how you can contribute to the company’s growth.

End with a paragraph expressing your excitement for the role or company and thank the hiring managers for their time.

Prompt : I need help writing a cover letter that will be three paragraphs long and follow this standard structure: In the first paragraph, mention the position I’m applying for [Creative Copywriter] and where I learned about it [from a job posting on Indeed.com]. Use the next paragraph to highlight any relevant skills, experience, or accomplishments I have that align with the job. The third and final paragraph should express my enthusiasm for the role. I’d also like to thank the recruiters for their time in evaluating my resume and mention how excited I am about the next steps in the process. Make sure the cover letter uses professional language and tone and follows industry best practices. Here’s my resume: [paste your resume].

10. Proofread Your Cover Letter

After creating your cover letter using ChatGPT prompts, it’s important to proofread it for errors and improvements. This step ensures your letter is polished and conveys the right message. ChatGPT can also help with this task.

Prompt : Proofread my cover letter for grammatical and spelling errors, and ensure all necessary information is included and clearly conveyed. [paste the cover letter]

If you need further help crafting your application, consider leveraging professional resume writing services for expert guidance and support.

Use ChatGPT to Write Your Resume

This is one of the best ChatGPT prompts for creating a resume. Use this prompt to ensure comprehensive coverage:

Prompt : Write a resume for someone with experience in [Your Area of ​​Expertise], highlighting [Number] years of experience, education at [College/University], and skills in [Skill List]. Include experience in [Specific Companies] and growth from [Entry Position] to [Current Position]. Tailor the resume to attract employers seeking [Job Title], focusing on ATS-friendly formatting and content.

Using a ChatGPT for your resume can save time, but it shouldn’t replace your own efforts. AI is a tool, not a substitute for human input, so always review and edit any content ChatGPT creates before submitting it. Think of ChatGPT as an aid for your job search, and you’ll be on your way to landing your dream job.

Related articles

• 7 Reasons Why Copywriters Must Be Shameless
• 5 Factors that Distinguish Great Copywriters
• 10 Things Epic Copywriters Do
• Career Advice for Writers: How to Become a Copywriter
• 5 Things You Need to Know About Copywriting

Helen Nesterenko is the founder and CEO of Writtent.com that is all about finding amazing writers and creating great content.

Other posts by Helen Nesterenko

Comments (0)