after presentation thank you email

Examples of The Perfect Thank You Email After A Presentation

Ever imagine how you are going to craft that perfect thank you email after a presentation? Have you ever found yourself giving a presentation and walking away with a sense of accomplishment, only to wonder what comes next?

What if I told you that’s only half of the journey? By sending a “Thank You” email, you have the opportunity to reinforce your message, solidify connections, and elevate your personal brand to new heights!

A lot of people often underestimate the power of expressing gratitude. The Thank-You Email is more than just a courtesy, it’s a strategic tool to leave a lasting impression and strengthen those invaluable connections you’ve worked so hard to build.

But wait, there’s more! In this post, we’ll explore how to write a captivating and impactful “Thank You” message that resonates with your audience. From nailing the tone and structure to incorporating personalized touches, we’ll cover it all. In this exciting post, I’ll reveal some expert tips and proven strategies to help you draft the PERFECT “Thank You” email after your presentation. From the right tone to nailing the content, we’ll cover it all!

Tips for creating the perfect thank you email after a presentation

In this session, we will explore some key elements that go into creating a compelling thank you email, which can be the difference between a fleeting moment in your audience’s memory and a lasting impact that sparks engagement and collaboration.

1. Time Your email

According to research conducted by Moosend , Thursday was the best of the weekdays in terms of the highest open rate and Tuesday was the second-best day. Furthermore, 8-9 am was the best time of the day to deliver them. When it comes to email, timing is very important and the success of your receiver engaging with that email can depend on it. You don’t want to send a thank you email a week after your presentation. It is more realistic and advisable to send it when the presentation is still fresh in the mind of the audience. Ideally, a thank you email after a presentation should be within 24 to 48 hours. But if it falls within the above range, you can use those criteria for more engagement. Aim to send the email while your ideas and insights are still fresh in your audience’s minds.

2. Personalize

3. reinforce key takeaways.

People are busy, especially in the professional world, there is a lot of clients to meet, deals to close and potential investor to meet. They are so busy that they can easily forget they were even at your presentation. So taking the time to refresh their memory by summarizing the key takeaways from your presentation. Reminding them of the values they gained and how they can apply those learnings in their work or projects.

4. Encourage feedback

Don’t just write a thank you email and leave it at that. Let the recipient know what you want them to do. This can encourage engagement and leads to future conversation and even connections. Encourage feedback and questions in the email. Including a call to action will help you gain insight from those experts that came to your presentation.

5. Addressing Follow-up Questions and Concerns

During your presentation, there might have been questions or concerns raised that you couldn’t address fully at the time. A thank you email provides the perfect opportunity to tackle these queries, demonstrating your attentiveness and commitment to addressing your audience’s needs.

6. Offering Additional Resources

Your presentation may have piqued the interest of some attendees who wish to delve deeper into the subject matter. Provide them with additional resources, such as research papers, reports, or relevant articles, to facilitate their exploration. This thoughtful gesture positions you as a helpful resource and reinforces your credibility as a subject matter expert.

7. Keep It Concise and Engaging

While your email should be informative, it doesn’t need to be lengthy. Craft your message with clarity, enthusiasm, and a touch of personality to keep your reader hooked. Also, you need to proofread your email before sending it. A simple typo can distract from your otherwise brilliant message. Always proofread your email before hitting that send button.

8. Include your contact information

Ensure that your email includes your contact details, making it easy for the recipients to reach out if they have further questions, want to collaborate, or express their thoughts on your presentation. Accessibility is key to fostering meaningful professional connections.

5 Samples of Thank You Emails After A Presentation

Sample 1: thank you email after pitching to investors, 2. thank you email after presenting to team members, 3. thank you email after presenting at a conference, 4. thank you email after presenting to clients, 5. thank-you email after presenting to potential partners.

We have explored the various components that make up an effective “thank you” email, from its warm introduction to its concise yet heartfelt body. Each section plays a vital role in creating an impactful message that resonates with your recipients. By incorporating a personalized touch and highlighting key takeaways from the presentation, you demonstrate a genuine interest in fostering a meaningful relationship with your audience.

About The Author

Opeyemi olagoke, related posts, how to resolve conflicts with colleagues via email, how to ask your boss for a raise via email, how to protest an unfavorable transfer via email, how to file a sexual harassment complaint via email, leave a comment cancel reply.

Thank You Email After Presentation

Why write a thank you email after a presentation, what should a good thank you email include, sample thank you emails after presentation.

Dear all, Thank you for coming to the event. We are so grateful for your time and hope that you found it valuable. Below is a link to a recording of the presentation. If you have any questions, please feel free to reach out using the contact information below. Sincerely,

Related Posts:

Thank You Letter After Presentation: How To, Templates & Examples

Image Source

You have just delivered or attended a presentation and are wondering what to do now? You are at the right place. In this article, we will guide you on what to do after a presentation. To start with, you need to thank the person to whom you delivered the presentation or who delivered the presentation to you. There are a number of ways of doing this. You can thank the person verbally or through a written thank you note or letter. Though verbal words might not stay forever, written letters are eternal. So it is always a better idea to thank the recipient with a letter. 

Thank you notes after the presentation are useful in reminding the recipient about you. It acts as a follow up after the presentation. Your thank you note will make your clients, potential customers and others aware of your kind gesture of showing gratitude. However, writing a thank you note after the presentation is not so easy. It is a technical follow up letter that should be written with due care and diligence. To help you with writing a perfect note of thanks, we have prepared a guide. 

In this guide, we will go through what a thank you note is, when it is needed and we will also learn how to write it. The next part of this article has 6 sample letters to help you. You can take hints from the samples and write your personal thank you note.

What is a Thank You Letter After Presentation?

A note of thanks is required after you give a presentation or take one. This letter can be written to show your gratefulness and appreciation towards someone. It is a formal letter written in a formal format. It acts like a follow up note with those who attended your presentation. The recipients of this letter can be your prospective clients so it is very important to write this letter. This follow up thank you letter will also remind them about your presentation and might increase your chances of getting noticed. 

Through this letter, you can also give more information to your clients and say anything that you couldn;t say during the presentation. You can subtly suggest your client to consider your offer again. Writing this letter will make you stand out and help strengthen your relationship with the recipient. If this letter is for a sales presentation, it can increase your chances of closing the deal. If this letter is for any other presentation, it will reflect your appreciation and gratitude towards the recipient of the letter.

You can send this letter as a handwritten note or as an email. Emails are more common in the business world so you may choose to send a thank you email to the recipient. However. If you are writing this letter to someone you have a personal relationship with and want to be remembered, then you may consider giving them a handwritten letter. 

When is a Thank You Letter After Presentation Required?

A thank you note after the presentation is needed after the presentation is completed. It can be written in various situations. Some of them are described below:

• This letter can be written when someone who gave the presentation would like to thank the person who took the presentation.
• It can be written when someone from the group giving a presentation wants to thank the teammates for their support and hard work. 
• You can write this letter as an attendee to the one giving the presentation to say thanks for their efforts. 
• The school or college teacher can write it to the students giving a presentation to thank them for spreading awareness and knowledge on the topic. 
• A sales person can write this as a follow up letter after giving a presentation to a client or prospective customer.
• You can write this letter to thank the employee who gave a presentation in the meeting for any project.
• The person who was presenting can write it to the attendees to thank them for taking out time to attend the presentation.

These are some situations when you can write a thank you note after a presentation. 

Check out our next section to learn how to write a good thank you note.

Tips to Write an Effective Thank You Letter After Presentation

This section will guide you on how to write a thank you letter that is effective.

• Begin this letter with words of gratitude. As you are writing this letter to thank someone for investing their time with you, you should start it by saying so. 
• You should use a catchy subject line and be very specific in writing the subject line. The subject of the letter or email determines if it will be opened or might go unnoticed. So you should make sure to write something that can make your letter get noticed.
• Follow the format of a formal letter while writing this note. As this thank you note is usually written for formal conversations, you should ensure that you follow the correct format.

A sample formal letter format is given below

Address of the Sender

Email Address of the Sender

Name of Recipient

Address of the Recipient

Subject: Thank You for _____ Presentation Letter

Dear ______ (Name of the Recipient)

(Body of the Letter)

(Signature)

Sender’s Full Name

• You should try to include a short presentation summary in your letter. This will remind the recipient about your presentation. Use this summary to highlight anything that you would like the recipient to focus on.
• Follow up with the recipient by asking them if they liked the presentation or not. You can also answer any questions that they might have through your letters.
• Keep this letter short and concise. Most people do not have the time to read longer letters so it is advisable that you keep your letter short.
• Finish the letter with a professional ending note. You can use ‘Sincerely’ as the ending note. Also make sure to sign the letter in your name. You can use your stamp also.   
• Make sure to use the right salutations in the letter.

Following these tips will make sure that your letter is effective and well- written.

Sample Thank You Letters After Presentation

We have curated 6 thank you letter samples that you can send after presentations. You can use these letters to get help for writing your letter or you can even send these templates after making some customizations in them.

Sample 1- Thank You Letter after presentation to team members

Name of Receiver

Address of the Receiver

Subject: Thank You Letter for Presentation

With this letter, I would like to thank you for giving your valuable time and input in making this presentation. With all of your efforts and hard work we were able to deliver our presentation on time and in perfect manner.

The audience and judges enjoyed our presentation a lot. And because of your dedication, we won the award for best presentation last night. It feels great to work with an amazing team like you. I am grateful to work with such a great team.

Once again, I would like to thank you for your efforts. Hope to present our business at more such seminars in the near future.

Sample 2- Thank You Note After Presentation to the Employee

Subject: Thank You Letter for presentation

I would like to thank you for delivering such an outstanding and amazing presentation last Monday. I am grateful to have an employee like you who is such a wonderful speaker. I am pleased to have you as a team member. Thank you for taking the initiative by participating and presenting our companies on such a big platform. Your work deserves appreciation.

Thank you once again for presenting our company’s values and aspects in all business conferences in such an interactive manner.

Sample 3- Thank You After Presentation to Attendees

With this letter I want to thank you for attending my presentation yesterday. I hope my presentation on ‘Drug Abuse’ will create a difference in everyone’s views. I am amazed to see how most of the people are not aware of illegal usage of drugs in our country. I am grateful to have such an amazing guest like you who has motivated me to speak on social topics and create awareness.

Thank you for inspiring me and supporting me in this cause. The kind of appreciation and moral support that you have given as an audience is invaluable. I hope to conduct a few more presentations for you on some major social topics. Once again, thank you.

Sample 4- Thank You Note After Presentation for Sales Follow Up

Thank you for giving me such a great opportunity to share my business proposal with you over yesterday’s lunch meeting. Thank you for expressing your interest in our new project. I hope your doubts and points are now solved after yesterday’s presentation.

As per our discussion, I will send you the email listing the required documents which you need to submit before October XX,XXXX.

I look forward to hearing from you. Hoping for a positive response from your side. Thank you once again for taking out valuable time from your hectic schedule to attend the presentation.

Sample 5- Thank You After Presentation to Presenter by College Principal

Subject: Thank You Letter after Presentation

On behalf of my college management, I would like to thank you for speaking and presenting your ideas on ‘Sustainable development’. All the students enjoyed the presentation and they seemed very motivated. Your thoughts were very inspiring and insightful for everyone. Your way of presenting your important thoughts with a bit of humour made the event more interesting.

Once again, thank you for sharing your innovative ideas and thoughts with us. I would like to thank you for giving our college an opportunity to host you. We look forward to hosting many such events in our college having you as presenter.

Sample 6- Thank You Note to Boss After Presentation

I would like to take a minute to thank you for giving me such a golden opportunity to deliver the presentation in front of our client. Thank you for trusting me and keeping faith in me and giving me such an important project. It is an amazing experience to work with you and learn new skills from you.

Your valuable feedback is very much inspiring and insightful. Thank you for sharing your ideas.  

Thank you so much once again for being a supportive and ever guiding boss. Hope to see myself working with you and taking this company to great heights in the coming future.

Invitation Acceptance Thank You Letter: How To, Templates & Examples

Thank You Letter After Job Fair: How To, Templates & Examples

© 2023 Mail To Self

8 Ways To Say “Thank You” After a Presentation

Hrideep barot.

• Presentation , Speech Writing

As crucial as the beginning of a speech presentation is, the conclusion of your speech is what you leave your audience with. This may appear to be a straightforward task because, after all, you could just say thank you at the conclusion of your presentation, right? Both yes and no. Yes, since practically every presentation can be concluded by saying thank you and going away. No, because it is not unique and you should aim to make your thank you note a memorable element of your presentation. Here are 5 ways to make that “thank you” as memorable as possible.

Why is a good thank you important?

According to research , people are more likely to recall the beginning and finish of anything than the activities that occurred in between.

As a result, the beginning and finish of your presentation are critical since those are the areas that the majority of people will remember the most. A sincere thank you leaves a lasting effect on the audience, and it is a sentiment they carry with them.

8 Ways to say “Thank You”

1. appreciate the audience.

This is the simplest way of saying thanks. In this form of giving thanks, the speaker thanks the audience for giving him the time of the day, and for being attentive. An example of this would be, “Thank you for being here today, I really appreciate that you took the time to be here and listen to my presentation”. It can also be something short and sincere, like a “Thank you very much!”

When concluding an oration, an age-old approach of finishing your presentation is to summarise major aspects of your speech. It’s a closing tactic used by presenters and authors to guarantee their audience recalls their primary message.

With lectures and conventional presentation thank you speeches, including a summary for closure is fairly typical. That’s because, no matter how wonderful your presentation was, you’ll have to remind your audience of what you talked about.

A satisfactory thanks can be produced by reiterating a topic or significant concept from the introduction. The speaker may appear to be coming full circle to the audience, signalling the end of the discussion.

3. Call-To-Action

A call to action is a brief, straightforward remark intended to elicit an instant reaction from the listener. It is a great way to finish a presentation. A CTA should state clearly what you require of your audience, as well as why you’re providing the presentation in the first place.

Your CTA doesn’t have to be difficult to understand. It might even be as basic as asking your followers to like your social media pages. Alternatively, you may ask them to join your email list.

Alternatively, as can be seen in this Leonardo Di Caprio speech, a call to action can also be a wake up call asking the crowd to do something about the topic.

A quotation is commonly used as a presentation ender to leave the audience with a memorable ending. There are two methods to use quotes. In the first type, the speaker can use a quote that has already been spoken by someone else. A quote that is pertinent to the presentation will increase the audience’s understanding of the issue. We can see an example of this in the speech given by Dr Meenakshi Chaudhary.

The other way to use quotes is to make your own. It is to say something confidently, indicating that this is not merely the finish of the speech, but also a memorable piece of dialogue. At the conclusion of his address, Martin Luther King Jr. delivered the famous phrase “Free At Last!”

5. Rule of Three

The Rule of Three is a fantastic public speaking method that you can learn, practise, and adjust to any circumstance rapidly. The Rule of Three is a fundamental notion that argues that giving your audience three thoughts in a row is more engaging, pleasant, and remembered. Information given in a group of three sticks with us longer than information given in other groups.

To learn how to unlock the full potential of this incredibly powerful tool, read up on our article about it here .

6. Emotional

A thank you that appeals to emotion is as memorable as it gets. Emotions might range from humour to wholesomeness, or they can be a moment of realisation. In this speech by Sam Berns, in which he discusses how to live a happy life, he expresses his gratitude by bringing a lighthearted twist and a heartfelt conclusion to an otherwise serious presentation.

In another example, Obama appeals to the crowd with feelings of hope and change. He promises betterment and says thanks by leaving them with an optimistic memory. 

7. A Trust-Builder

This is a niche way of ending a presentation, usually used only by professionals or companies who wish to express their clientage. If you have said something which makes people question you or your presentation in any way, you can end your speech or presentation with a reminder of who you are, or how valid your presentation content is.

8. Question

Giving the audience a thought-provoking question at the conclusion of your presentation is a fantastic method to ensure that they remember it for a long time. Ensure the question is relevant to the circumstance at hand, and your audience will think about the replies after hearing them. 

Important Tips to Remember While saying Thank You.

• Remain professional : Just because the presentation is ending, it doesn’t allow the presenter to go back to a casual form. Stay professional and use the same language you have in the rest of the presentation.
• Perfectly time it : Timing is critical to a thank you. The thank-you shouldn’t go on for too long, and it shouldn’t be small enough to be something the audience can miss. 
• Be polite: Doesn’t really need a lot of explaining. By keeping the ending polite we eliminate the possibility of offending anyone, and we win over the majority of the crowd.
• Don’t make grammatical errors : The last thing you want is to confuse your audience. Saying thank you should be something simple, memorable, and grammatically correct. Mistakes at the end will be remembered more than the content since it is at the end of the presentation.
• Personalise : Using a copy and paste thank you message after a presentation is pretty lazy. Instead, construct a one-of-a-kind, personalised thank you card that is tailored to the recipient.
• Stay on Topic: Make sure you remember and stay on topic. Don’t end on a tangent, come back to the core message. 

How to say Thank You in a Powerpoint Presentation

Typically, presenters do not give their ‘Thank you’ slides any attention. A ‘Thank You’ slide does not have to mark the conclusion of your presentation; it might represent a summary or the beginning of a commercial partnership.

• Summary : You may quickly summarise the things you mentioned during the presentation on your ‘Thank you’ page. This is considerably more likely to assist your audience to remember your message than a simple ‘Thank you.’
• Build Trust : Making a duplicate of your business card on the screen is an easy approach to stay in your audience’s memory even after the presentation is over. If you’re giving a corporate presentation, your Thank You slide might simply be a large logo of your corporation with your contact information next to it.
• CTA : Instead of a dull ‘Thank you,’ have the ‘Next steps’ or ‘How to order’ slide as your final slide. If your presentation was strong, this slide will generally prompt lots of new useful questions that will assist you to make your argument.

How to Send a Thank You E-mail

Following a presentation, it’s critical to send a thank-you email. It validates the organisers’ approach to you, and it also helps you strengthen your field contacts. A thank-you email should be brief and to the point, and it should include your name. This is due to the fact that individuals receive too many spam emails and are too busy to read long emails.

To get your idea through in the shortest amount of time, include your gratitude in the subject line. Your subject line might be as straightforward as “Thank you for asking me to speak at Event Name,” or it could be more sensitive and specific. Lastly, don’t forget to add an email signature to end it in a professional manner.

Should you say Thank You?

A thank you is seen as polite and should usually be used, but it depends on the context. In business and conferences, say thank you and add a slide. For toastmaster’s speeches, the general consensus is to not add a thank you. The Thank You feels suitable and necessary in the following situations:

• When you have an audience that is sitting in voluntarily.
• If members of your audience had to travel to see you.
• If you’re thanking your staff for their hard work, use this phrase.

Instead, when in situations like these, it is better not to say thank you:

• A thank you will be callous and improper if your presentation contains bad news.
• It’s best to close with a follow-up rather than a thank you slide when you need to assign a job or leave a call to action on anything.

Should you end by asking questions?

Avoid stopping your presentation with a Q&A session, even if you include a time for the audience to ask questions. To wrap up the presentation, you’ll want to reclaim control and make some closing statements

Asking for questions, however, is important. A good way to do that is by making it clear beforehand when you are taking questions. Additionally, you also need to anticipate what sort of questions the audience will ask of you. This will ensure you are not caught off guard at the moment. Finally, don’t forget to take pauses after each question. Make sure you comprehend the question and express gratitude to the person who asked it.

Thank you is a way of showing thanks for a job well done or a present received. Your capacity to express thankfulness, regardless of whether or not you deserved the service you received, goes a long way in any situation.

With these methods you’re linking the end of your presentation to your topic, which will assist your audience recall what they just heard. These will keep your audience interested and help them remember your talk. In the majority of these cases, you’re employing an old trick: abruptly ending your presentation when your audience isn’t expecting you to do so. That element of surprise also makes your presentation memorable and makes them want to hear more from you. 

So, while you’re planning your presentation material and wondering how to say thank you, remember to employ these approaches and end when people aren’t expecting it.

Enroll in our transformative 1:1 Coaching Program

Schedule a call with our expert communication coach to know if this program would be the right fit for you

How to Brag Like a Pro as a Speaker

Less is More! Tips to Avoid Overwhelming Your Audience 

What does it mean to Resonate with the Audience- Agreement, Acceptance, Approval

• [email protected]
• +91 98203 57888

Get our latest tips and tricks in your inbox always

Copyright © 2023 Frantically Speaking All rights reserved

Discover, Learn, Contribute, Connect

Guide: How to Say Thank You After a Presentation

Thank yous are an essential part of a successful presentation. They show gratitude, respect, and appreciation to your audience. Whether you want to express your thanks formally or casually, this guide will provide you with a variety of tips and examples to help you navigate through different situations. Let’s explore how to say thank you after a presentation!

Table of Contents

Formal Ways to Say Thank You

1. Express Gratitude: Begin by expressing your sincere appreciation for the audience’s time and attention. You can say:

Thank you all for coming today. I want to express my deepest gratitude for your participation.

2. Acknowledge Contributions: Recognize any specific contributions or assistance that made your presentation better. For example:

I would like to extend a special thank you to John for his invaluable insights and suggestions.

3. Show Appreciation for Feedback: Let your audience know you value their feedback and encourage an open discussion. You could say:

Your feedback is immensely valuable to me, and I would love to hear your thoughts and suggestions.

Informal Ways to Say Thank You

1. Use a Conversational Tone: In informal situations, it’s acceptable to sound more relaxed. For example:

Hey everyone, thanks a lot for being here today. I truly appreciate your time.

2. Show Personal Appreciation: Express how much their presence means to you personally. You could say:

I wanted to take a moment to express my gratitude to each and every one of you. Your support means the world to me.

3. Share a Positive Experience: If your presentation generated positive experiences, highlight them in your thank you. For instance:

The enthusiasm and engagement I witnessed during the presentation were inspirational. Thank you all for making it a memorable experience.

Tips for Saying Thank You After a Presentation

1. Be Genuine: Your thanks should come from the heart. Genuine appreciation is always more impactful.

2. Be Specific: Acknowledge individual audience members or specific contributions to personalize the thank you.

3. Keep it Concise: Avoid lengthy thank you speeches. Instead, opt for short expressions of gratitude that keep the momentum of the event flowing smoothly.

4. Consider a Follow-up Gesture: If appropriate, send a thank-you note or email to your audience after the presentation to further express your gratitude.

Examples of Thank You Phrases

1. “I would like to extend my heartfelt thanks to each and every one of you for attending today. Your presence and engagement made this presentation worthwhile.”

2. “Thank you, John, for your invaluable advice throughout the preparation phase. Your expertise truly elevated the quality of the presentation.”

3. “Your insightful questions and feedback are greatly appreciated. I encourage further discussion and would love to hear more of your thoughts.”

4. “Hey, thanks a bunch for taking the time out of your busy schedules to be here today. It means a lot to me, and I hope you found the presentation valuable.”

5. “I wanted to express my sincere gratitude to each one of you. Your support and encouragement have been the driving force behind this project.”

6. “The positive energy in the room was contagious, thanks to all of you. Your active participation made this an enjoyable experience for everyone.”

Remember, the way you say thank you will vary depending on the context and your relationship with the audience. Adapting your tone and language accordingly will help you create a warm and memorable experience for everyone involved. Best of luck with your next presentation!

Related Guides:

• How to Say “Excellent Presentation” in Different Ways: Formal and Informal
• Tips for Giving a Presentation: Formal and Informal Ways
• How to Say Hi in a Presentation: Formal and Informal Ways
• Tips and Examples on How to Say “It Was a Great Presentation”
• Guide on How to Say “Over to You” in a Presentation
• Guide on How to Say Presentation in Hindi: Formal and Informal Ways
• How to Say “Table of Contents” in a Presentation
• How to Say “Welcome” in a Presentation: Formal and Informal Ways

About The Author

Kara Frances

Table of Contents

Professional thank you email: what is it, and how to write a professional thank you email

25 examples of professional thank you emails, how to write a professional thank you email to your clients  , how to write a professional thank you email to partners , how to write a professional thank you email to boss, how to write a professional thank you email to colleagues, 1. how do you send an official thank you email.

• 2. How do you say thank you professionally in an email?  
• Email Outreach

How To Write A Professional Thank You Email (25 different use cases)

Last update: August 23, 2024

15 minute read time 15 minute read

By Stefan Smulders

Did you know including a simple “thank you” email in your outbound strategies can jump response rates by almost 53.5% ? 

While sending a thank you email is an expression of gratitude, it’s also a conversation re-starter. Especially for sales and marketing teams, it’s an essential strategy to maintain positive relationships with clients.

A study shows thank you emails have one of the highest open rates at 42%!

Want to learn how to write a thank you email but not sure how to stand out? Refer to the following guide based on real-time use cases and copy-pastable email examples. 

But first, let’s understand what a thank you email is all about.

When you’ve received a client referral, met a potential client at a business event, or successfully delivered a client project, regardless of the magnitude of the occasion, a thank you email is a quick way to show appreciation.

Thank you emails should be part and parcel of your business communication. 

Imagine you’re at the receiving end of thank you emails. A teammate sends you an email thanking you for your significant role in a project’s completion. It instantly lights up your day. Not only that, you’re motivated to continue pursuing the partnership and giving it your best.

Some tips on what should go into your thank you emails:

• Write a short and sweet thank you email highlighting specific details and the reason for sending the email.
• Include a personalized subject line. For example, “ Stefan, it was wonderful meeting you! ”
• Ensure you don’t send a cookie-cutter message. Add the intention behind thanking the recipient, for example, after an event, conversation, or project they were a part of.
• Write crisp text, avoid sounding salesy, and double-check for typos and grammatical errors to show professionalism. 

But wait. We know sending professional thank you emails is not this simple. So we’ve collected 25 different use cases of sending thank you emails to improve your personal connections. 

Let’s get into it.

We’ve divided the examples into four different use cases so you can jump to your preferred section and get sending winning thank you emails:

• Sending thank you emails to your clients
• Sending thank you emails to your partners
• Sending thank you emails to your boss
• Sending thank you emails to your colleagues 

Let’s go over seven different client occasions to send thank you emails and make a difference:

1. After a business event: 

You’ve just attended a business event and networked with executives and potential clients in your industry. But thanks to us humans’ memory limitations, most clients forget the important conversations they had at an event. 

So what’s the best memory refresher? Sending a personalized thank you note as an email reminding your potential clients of the incredible discussions you had with them at the event. 

A well-structured, to-the-point thank you email also helps you continue the conversation further and get to know a prospect better. 

A thank you email to a client after a business event example:

Subject line: Derek, it was lovely meeting you! Hi Derek, It was a pleasure talking to you at the SaaS Insiders event. I loved your presentation about AI and could not stop raving about it to my colleagues.  Would you like to have this conversation over a quick Zoom meeting this Friday?  Thanks again for your talk. Looking forward to meeting with you again soon. Thanks, Jack

Bonus tip: Potential clients may not always check their emails or respond to them. So, as a rule of thumb, try reaching them over other channels, too. For example, use LinkedIn to send a personalized thank you note along with an email. 

Expandi lets you send such requests at scale by tying up emails and LinkedIn and automating the whole process. 

Expandi’s Smart Sequences allows you to set up workflows based on several scenarios and outcomes. For example , if the prospect fails to respond to your first ‘thank you’ email, you can set up an automated LinkedIn message and an email to be sent after 1-2 days as a follow-up.

2. After a purchase or a transaction: 

If your client has recently purchased with your business or engaged in a transaction, send them a short thank you email as a token of appreciation. After all, they deserve one for placing their trust in your services.

Moreover, a post-purchase thank you email sets the tone for communicating transaction details, providing necessary next steps, or even offering up-selling opportunities.

Here’s an example:

Subject line: Thanks for the purchase, we’re glad to have you onboard! Hi Mary, We’re excited to have you as a part of our agency! We cannot wait to bring you incredible results and watch your business grow.  For the next steps, please sign our contract here . Please feel free to reach us if you have any questions. You can access our free resources to learn more about our processes and services.  Thanks again for trusting us! [signature]

3. On special occasions: 

Track your clients’ birthdays, anniversaries, holidays, or major milestones to send them a sweet note congratulating and thanking them for their valuable relationship. 

Your clients will love the gesture and continue supporting your efforts. 

Subject line: Warm birthday wishes! Hey John, Happy birthday! Hope your upcoming year is filled with joy and many new and existing opportunities. Want to take a moment and thank you for your sincere support and friendship over the last year. Hope we continuously collaborate and work on many more projects together.  Thank you once again for your incredible support! [signature]

4. Referrals or recommendations:

If a client has made an effort and referred you to a job or a person, a short and simple thank you note is a polite way to appreciate them. Sending a thank you email persuades them to continue referring your services to others in their network.

Subject line: Thanks for the referral, Jack! Hi Jack, Thanks for referring me to John at Company X. Just got off a sales call with them, and they had great things to say about you. I was super proud of the fact that I worked with you!  I sincerely appreciate your support and for taking the time to recommend me to your network. I’ll keep you posted on the call’s progress. Thank you, [signature]

5. Feedback or testimonials:

If clients have gone out of their way to provide feedback or a testimonial, ensure you express gratitude with a personalized email thanking them. 

This small yet significant gesture instills mutual trust, urges them to continue working with you, and makes way for more valuable feedback.

Subject line: Thank you for the testimonial Hi Carol, Cannot thank you enough for taking the time to drop in a testimonial.  Heartfully appreciate your prolonged support and hope to continue this partnership for years to come! Thanks again for trusting our services! [signature]

6. Client appreciation events: 

Did you just host a successful client appreciation event? Then consider sending the participants a thank you email for their active participation. 

Sending a thank you email post-event continues the conversion beyond an event, thus developing a healthy bond between businesses and clients. 

Subject line: Thanks for attending last night’s session! Hi Joe, Thank you for actively being a part of our community and attending the networking event yesterday! Meeting you in person and knowing you’re a football fan was a pleasure. Hoping to stay connected and continuing our prolonged collaboration.  Cheers! [siganture]

7. Successful project completion: 

If you’ve successfully brought a project to completion and delivered it to a client, you should consider sending a thank you email to them. 

Picture this: The client is already ecstatic about the project’s successful completion, and sending a thank you email may be just what they need to continue their collaboration for future projects.

Subject line: Thanks for your support in bringing Project X to completion! Hello Jane, Glad to inform the completion of Project X within the expected timeline! As always, you’ve been of great help. Your expert insights and ideas are something we’ll always look up to. We hope to continue working with you for many other future projects and bringing you incredible results! Thanks again! [signature]

Want to thank your partner(s) but have no idea how? Let’s discuss six different occasions to thank your partners for their valuable friendship and show gratitude:

1. Successful collaboration: 

If you and your partner have successfully handed off a client project or hit a shared goal, consider sending them a thank you email and making their day.

For example, highlight their personal contribution that helped the project kick-off, acknowledge the value they brought to the partnership, etc. Doing so lays the ground for hitting many more business goals. 

Subject line: We did it, Steve! Thanks for the partnership. Hey Steve, Project X is now done and dusted and all set to be kicked off. You had a major role in this, and cannot thank you enough! Your ideas and sales outreach expertise brought so much to the table that our clients loved every bit of our approach. Cannot wait to work on more projects with you and hit many more sales goals.  Thanks again, and see you soon! [signature]

2. Partnership anniversary: 

Long-term partnerships are priceless. Sending a thank you email for your partnership anniversary sets the stage for mutual respect, friendship, and trust.

In the thank you email, thank them for their continued efforts, trust, and collaboration throughout the years. Make it more interesting by reflecting on some major milestones you’ve achieved together, letting them take a walk back memory lane.

Subject line: Here’s to our incredible journey – celebrating our partnership anniversary! Hello Team X, Today marks five years since our partnership started! My team and I take this opportunity to express our heartfelt gratitude for your trust and friendship all through these years, We’ve had some major ups and downs along the way. But that didn’t stop us from achieving our goals together.  Thank you for your invaluable contribution. Without your team and leadership’s feedback and expertise, we wouldn’t have made it this far. Here’s to many more years together as partners and friends! Cheers! [signature]

3. Referrals or introductions: 

If you had a partner who referred clients or other partners to your business, don’t forget to drop them a sincere thank-you email.  

Keep them posted on the outcomes so they are proud of their decision and continue referring you to others in their network. 

Subject line: Thanks for the awesome referral! Hi Dylan, Reaching out to thank you for connecting me with Mike from Operations. I really appreciate you going out of your way and introducing me to your network. Happy to inform you that I’ve been in touch with Mike, and we’re hoping to get on a call soon. Will keep you posted on the happenings! Once again, appreciate your efforts. Let me know if I can refer you to someone too. Thanks, [signature]

4. Support during challenging times:

A helping hand during a challenging situation or period deserves utmost recognition. And if you had a partner support you during hard times, let them know what the gesture meant to you with a thank you email.

A thank you email in this situation further strengthens the bond with your partners. You can also add a thank-you gift in return for their assistance. 

Subject line: Forever grateful for your support during the pandemic Hi Mike and Team, We hope this email finds you well. We at Company X want to thank you for your unwavering support during the recent pandemic.  We will forever be grateful for the incredible, non-stop commitment and support during this challenging time. Thank you for sharing your resources with us. It helped us deliver projects on time with no client complaints. Please accept our vouchers as a token of appreciation. Thanks again for standing by us. Hoping to continue this healthy partnership for years to come. Warm regards, [signature]

5. Special occasions:

Is your partner’s birthday or a long-due vacation coming up? Did your partner company reach a major milestone? Whatever the reason may be, ensure you whip up a personalized thank you email to wish them well.

Subject line: Enjoy your well-deserved vacation, Stefan! Hi Stefan, I know a vacation is long due for you. Hope you enjoy every minute of it and make beautiful memories. Thanks for everything you did in the last quarter. We constantly hit our sales and marketing goals thanks to your awesome commitment.  Looking forward to working on many more such targets once you’re back. Until then, have fun! Thanks, [signature]

6. Partnership renewal or extension 

Expressing gratitude with a thank you email is essential when you’ve extended a partnership or contract. 

It sets the tone for future communications and shared goals. Let them know you’re excited about reaching new feats and continuing the friendship. 

Subject line: Celebrating our extended partnership Hi Mike and Team at Agency X, My team and I are super excited to continue our partnership and friendship with you all.  Thank you for instilling trust in us. We wouldn’t do it without your support and commitment.  Cannot wait to see what’s to come in the following years! Here’s to the best partners and friends Wishing us all more success and growth. Thank you and best regards, [signature]

There are many ways to thank your boss besides a promotion. We have six ways for you to express gratitude to an awesome boss:

1. Recognition or praise: 

Did your manager or a lead leave glowing performance feedback or recognize your work? You know how these points play a key role in getting a raise. 

So it only makes sense to thank them for their encouragement and immense trust in your skills.

Subject line: Thanks for the awesome feedback, Jack Dear Jack, I just reviewed your feedback and cannot thank you enough for those encouraging words. You’ve always been a huge motivator for me to perform my best at work. And no doubt, your encouragement and guidance have made a massive difference to my skills and professional growth.  Thanks again for your never-ending support! Best regards, [signature]

2. Promotion or raise: 

A promotion or a raise is a testament to your incredible skills that your boss trusts. Ensure you commend them for their faith in your contribution with a short thank you email.

Write about how you see this as an opportunity to grow as an individual and a professional. State your undying commitment to perform better and contribute to the team’s success. 

Subject line: Thanks for the promotion, Mike! Hi Mike, Writing this email to thank you for promoting me to Marketing Lead. I’m aware your feedback played a big role in my promotion. Thanks for trusting my skills and being my guiding force for the last couple of years.  I assure you I will continue doing great work in my new position and make you proud! Please let me know if there are any specific areas I must focus on in my new position. I’m excited to work with you in the new role and learn more. Thanks again! Warm regards, [signature]

3. Mentorship: 

If you’ve received helpful guidance or mentorship from your boss, a thank you email is the best way to recognize their efforts and time spent. 

Make the email more specific by adding instances where their advice has helped you the most.

Subject line: Grateful for your valuable advice, John Dear John, Thanks for your unwavering support ever since I’ve joined your team. I always look up to you for inspiration and advice. Our recent discussion on what career skills I should upskill to has been extremely helpful. Glad to inform you that I’ve already signed up for the Marketing course as suggested by you. I will keep you updated on my course completion. Grateful to have you as my boss! Thanks, [signature]

4. Opportunities for growth or learning:

Did your boss recently refer you to a training program, workshop, or conference? Such career-oriented events are a gold mine of opportunities. 

And sending a thank you email is an excellent way to express gratitude for choosing and investing in you.

Subject line: Thanks for choosing me to attend ConX, Jane! Dear Jane, I just finished attending the ConX held at Northeastern University.  And I must say, it was a great experience meeting top executives in our industry and interacting with them. And the credit goes to you for choosing me as the company’s representative. Thank you so much for the incredible opportunity and for trusting me to represent our company.  Please let me if we can discuss the conference over a call.  Thanks again for the opportunity, Jane. Hoping to talk soon. Warm wishes, [signature]

5. Support during challenging times: 

If your boss lent a helping hand during a challenging time, send a thoughtful thank-you email to make their day and acknowledge their kindness.

Include how their support has significantly impacted your personal or professional life and how you’re forever grateful for the support.  

Subject line: Thanks for your kindness, Jake. You’re the best boss!  Dear Jake, Writing this email to thank you for extending my medical leave. As you know, things have been rough, and now I’m glad to let you know I’ve fully recovered. Thanks for the empathy and kindness you’ve shown in understanding my situation. The extended leave has ensured I focus on my health and wellbeing.  I’m super glad to join work this Monday and work alongside the team.  Once again, thank you for accommodating my medical leave! Warm regards, [signature] 

6. Thank you email for leaving a job:

Leaving a job and want to appreciate your boss for the support? A thank you email can do the trick. 

Subject line: It’s been a fun ride – thanks to you, Jill Hello Jill, As you’re aware, today is my last day at the company.  Wanted to take a moment and pen this email to you for your extreme support and motivation throughout my tenure here.  You’ve provided me with some amazing opportunities over the years that helped me grow as a professional. I look forward to staying in touch with you and hope our paths cross soon. Thanks again! Best regards, [signature]

Appreciating each other in a workplace is essential to building a strong relationship and achieving goals together. We have six examples of how to write thank you email to colleagues and encourage them:

1. Help or support on a project: 

If you have a co-worker who’s helped you finish a challenging project or offered guidance in any way, make it a point to thank them in an email. 

Your co-workers will cherish your message and gladly help you with upcoming tasks. 

While writing an email, mention specific instances your colleagues worked on and the outcomes. Keep the tone friendly and positive. 

Subject line: Could not have done it without you, Alex! Hey Alex, Hope you’re having a great day! Writing this email to thank you because the client at Bank Z loved the presentation you helped me with. The entire team couldn’t take their eyes off the deck and its simplistic design.  I’m glad I reached out to you for help. I must say, your design skills are exceptional. Looking forward to working on more such projects with you soon. Feel free to let me know if you need any help! Thanks, [signature]

2. Collaboration and teamwork: 

A positive work atmosphere is a result of individuals engaging and collaborating effectively. 

So if you’re a boss or manager looking to appreciate each of your team members for their outstanding teamwork, consider sending them a sweet thank you email.

Subject line: Keep up the team spirit, Ben! Hi Ben, Writing this to thank you for making a tremendous contribution to our team. You’re a great sport and always take on challenging tasks with ease. I see the team loves learning from you and that you’re always open to help. Also, thanks for the recent project completion. You’ve shown exceptional team spirit. Hope you continue to help and collaborate with the team and grow together. Let’s talk soon! Thanks, [signature]

3. Going above and beyond:

If you have a colleague who’s gone out of their way to help you or the team in any way, consider sending them a thank you email to make their day.

Highlight their thoughtfulness in helping out and how their actions have made a huge impact.  

Subject line: Grateful for your help and dedication  Hi Mary, Hope this email finds you well. Wanted to take a minute and thank you for everything you’ve done last week for our team. Despite your busy schedule, appreciate your willingness to help my team fix the bug, leading to on-time product delivery. On behalf of my team, I thank you from the bottom of my heart for your kind gesture. Please feel free to let me know if there’s any help you may need in the future. Best regards, [signature]

4. Support during a challenging time: 

Did a kind-hearted colleague help you combat a difficult time? Then they deserve a thank you email from you.

Subject line: Thanks for lending a helping hand, Jake! Hi Jake, Thank you for always being a wonderful colleague and an aide during my challenging time. I wouldn’t have made it this far if not for you and your quick financial support. Thanks for giving me hope and understanding the situation.  I’m forever grateful to you. If you need any kind of help at work, please do not hesitate to let me know.  Thanks again for your friendship! Best regards, [signature]

5. Training or mentorship: 

Sometimes colleagues are great mentors who help you make important decisions at work or in your personal life. And it’s only fair to thank them for being extra outgoing and influencing your career growth.

Subject line: Thanks to the best mentor! Hi Alex, Wanted to take a moment and thank you for your thoughtful mentorship over the last month. You were generous enough to invest your time and effort in coaching me when I was lost in finding my fit at work. Also, appreciate your patience and knowledge. Thank you once again for being an incredible mentor, human being, and friend. I hope to make it up to you someday, hopefully soon! Thanks, [signature]

6. Celebrating achievements or milestones: 

A colleague might’ve hit a personal goal, such as a work anniversary or a much-awaited promotion. Whatever the reason may be, it calls for a thank you email to celebrate their achievements together.

Subject line: Congrats on your fifth year with us. You’ve been amazing! Hi Mark, Congratulations on your work anniversary! Cannot believe it’s been five years since you joined us. Time surely flies when you’re having fun at work. You’ve been an integral part of the team; our clients adore your work. Thank you for all your hard work and dedication.  Wishing you many more amazing years at our company and massive success. Thanks, [signature]

We hope you found the perfect example to use for writing a professional thank you email. 

A thank you email can do wonders in fostering a healthy work relationship with your bosses, clients, colleagues, or partners. Use it well, and remember to personalize it to make a better impact.

But let’s face it. Most of your clients or partners are busy and often forget to respond to emails.

In such a case, Expandi’s Smart Sequences come to your rescue.

Build and automate emails and LinkedIn messages to receive more responses for your efforts!

Learn more on Expandi.io and sign up for the 7-day free trial today . 

Follow these steps to send an official thank you email:

• Write in formal language and be precise.
• Personalize the message and add specifics.
• Write a precise and personalized subject line.
• Mention why you’re thanking them clearly.
• Check for typos or grammatical errors.

2. How do you say thank you professionally in an email?   

You can say:

• Thank you for your valuable advice.
• Thanks for being a great mentor.
• Appreciate your efforts in bringing the project to completion.
• Your guidance has helped me immensely – thank you.
• Thank you for your time.

Related Posts

How to Write a Follow-up Sales Email or LinkedIn Message: 10 Templates You Can Steal

November 21, 2023

Learn more Min 8 Min

Only the best strategies will bring the best results

New articles straight to your inbox

Similar Letters

Sample letter to thank someone for her presentation, thank you sample letter to someone for a speech or presentation, thank you letter to someone for a presentation. sample letter, sample letter to thank someone for her speech, thank you letter to someone for a speech or presentation, thank you letter for a presentation. sample letter, invitation to effective communication seminar letter example, thank you letter to someone for writing a reference for your, thank you letter for raise, thank you letter to a colleague or friend for a gift, business to business thank you letter, thank you letter for application, thank you letter to employee for hard work, letter to thank someone for publishing a response, sample letter to thank someone for the safe package delivery, thank you letter for promotion, panel interview thank you letter, sample follow-up letter offering discounts for the month, thank you for your interest letter, thank you letter for baptism, letter categories, thank you letter after presentation.

• Thank them for the presentation.
• Tell them how you benefited from the presentation and compliment them on how they undertook the presentation.
• Express thanks again.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I would like to take this opportunity to thank you for the wonderful presentation you gave yesterday. Your many years of research and in-depth understanding of [subject] was very evident in the presentation. It was very insightful and inspiring. I must say that contrary to what people say about [subject] presentations; it was very intriguing. The way you incorporated some light moments, and a bit of humor were interesting and this made the people present alert and attentive. Thank you so much for sharing your thoughts and ideas.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Thank you letter after presentation.

Further things to consider when writing thank you letters to speakers, performers

Thank You Letters

Thank-you letters are letters written to politely acknowledge a gift, service, compliment or an offer. Simply put, these are letters you write to express your gratitude and appreciation for someone's thoughtful actions. You can send a thank-you letter after personal events, an interview, networking events, after receiving a gift or donation, etc. A thank-you letter is always special in that it lets the recipient know that what he/she did was greatly valued and appreciated. The letter should be sent promptly and when the events are still fresh so that it can be more meaningful. Thank-you letters should be warm, personal, and sincere. Begin with the two magical words "Thank you," and address the recipient in a way that feels most natural. Be clear about what you are thanking the person for. Let the recipient know why his/her specific gift or actions are cherished and why they are important to you. Inquire after the recipient's well-being and share some information about your life. Let him/her know that you are thinking about him/her and mention the next time you may want to meet. To wrap things up, thank the recipient again and let him/her know that you value his/her friendship.

Letters to Speakers, Performers

Letters to speakers and performers are letters written to people who give speeches at public events and those who entertain audiences. Whether you are organizing a special event, business conference, or graduation ceremony, the speakers and performers you invite will be among the primary attractions. They can give valuable insights and add prestige to your organization. Whatever the theme of your event, the speakers and performers must be suitable for the event as well as the audience. The best speakers and performers are usually booked months in advance. Therefore you should ideally send your invites six to twelve months prior to your event. Well-drafted letters to speakers and performers will ensure that the parties involved understand all the details of the event. Begin with the right address and salutation. Introduce yourself and mention the objective of your letter. Be specific about what you expect from the recipient. Include relevant information such as date, time, and venue of the event. If applicable, mention any financial arrangements regarding any travel expenses, the fee for the recipient, or honorarium. Include the date for a response and your contact details. Close the letter on a positive note. You may attach the event's program.

These articles may interest you

• Presentation
• thank you letters

32 Professional Thank You Email Templates for Any Occasion

• Email Outreach
• Sep 16, 2022
• 15 min read

Brand Partnerships at Respona

There are numerous situations in which you may need to send a “thank you” email – be it after some form of interaction with a client, a job interview, a welcome email, email marketing pitch or a pay raise.

It is a simple act of expressing gratitude – however, a lot of people struggle with picking the right words for their specific situation.

In this article, we will discuss:

• The different ways to say “thank you” in an email
• The structure of a professional “thank you” email and when to send it
• Templates for 32 different use cases

But first, let’s answer a very simple question: what is a “thank you” email and why should you send them?

What is a Thank You Email?

Different ways to say thank you, when to send a thank you email, how to write a professional thank you email, thank you email templates, now over to you.

Link building cheat sheet

Download for free

A thank you email is exactly what it sounds like: a letter expressing gratitude as part of customer appreciation, to a colleague, partner, or your higher-ups for a certain action.

Such an action could be booking a demo with you, a job interview, a successful sale, or literally any other email campaign.

The goal of a “thank you” email is to establish and make a positive impression on your recipient.

Whatever your goal is, you will most likely benefit from showing a little bit of appreciation.

For example, thanking a prospective employer for your job interview might tip the scales in your favor a little bit.

Or, thanking a client for registering on your website might nudge them just that extra little bit towards making a purchase from you and generate a little bit of brand loyalty along the way.

Why is Sending a Thank You Email Important?

Sending a thank you email should be part of your outreach process  is important because it helps build relationships and extends collaborations further.

By sending a thank you email, you are showing the recipient that you appreciate their time and are interested in continuing to work together.

This can help improve the desired outcome of any previous meeting or conversation by fostering a stronger relationship between the two parties.

In addition, thank you emails can help to solidify business deals or agreements, as they show that both parties are committed to maintaining your collaborations.

There are countless different ways to say thank you.

However, depending on your recipient, some forms of this phrase may be more appropriate than others.

First, let’s take a look at the neutral ways to say “thank you”.

You may use these in an email to a colleague that you’re not super close with, or a link building partner, for example.

• Many thanks
• Thank you very much
• I appreciate your help
• Thank you for your help
• Thank you for your time
• Thank you for your assistance

In a more formal environment, a simple “thank you” might seem a little out of place.

Luckily, there are many ways to make a “thank you” sound a whole lot more professional.

These variations of a “thank you” will come in handy, for example, when communicating with a business partner, thanking a client, or discussing a new job offer.

• I appreciate your assistance
• Thank you for referring me to [name]
• My deepest gratitude
• Many thanks for offering me this opportunity
• I sincerely appreciate it
• Please accept my thanks
• Thank you for providing me with this career advice
• I am very grateful for your consideration
• Thank you for considering my request
• Thank you for the opportunity to meet with you
• Thank you for putting me in touch with [name]
• I appreciate your willingness to help
• I would like to thank you for [action]
• Thank you for speaking with me
• Thank you for taking the time to [action]
• I appreciate the information

There are a million other ways to say thank you in a formal way – however, the best way to make a thank you sound professional is to mention the exact action that you are grateful for.

The best time to send a thank you email is immediately after a certain interaction with your client, coworker, business partner, etc.

Notice how whenever you order something from Amazon, you get an email confirming your order and thanking you for your recent purchase?

There are countless other situations when sending a thank you email would be appropriate, or even downright necessary, such as:

• After a job interview
• Asking for a second interview
• After a networking event
• After a business lunch or dinner

After a meeting

• After a presentation
• After completing a project
• After a sales call
• After a favor
• After a purchase
• After onboarding a user to your platform

We will be looking at templates for each of these situations, as well as dozens of others further down in the article.

Thank you emails are not exactly rocket science.

They share almost everything in common with any other kind of formal email  and consist of a subject line, greeting, the body of the email, sign-off, and, of course, your signature.

Email Subject Line

You don’t need to reinvent the wheel with the subject line.

As you will notice in the templates section, all of them include some form of “thank you” in them.

It’s a thank you email, after all.

The greeting will depend on who you’re emailing.

If it’s a friend or a colleague, it can be as simple as “hello”, or “hi”.

In a more formal email, such as one to your boss or a client, you may want to choose something more reserved, such as “Good afternoon”, or “Dear [Name]”.

The body is where the actual thanking happens (even though you probably already have a “thank you” in your subject line and sign-off).

The most important part of your email’s body is personalization.

Tell the person exactly what you are thankful for and tailor it to your exact situation.

For example, if you’re a job seeker thanking a hiring manager for attending a meeting with you, mention something that you have discussed – for instance, one of the interview questions or the project that you’re in the multiple interview process for to potentially sway the hiring decision in your favor.

Another tip for writing great “thank you” letters is to not overdo it. Be sincere, don’t lie, and don’t try to put the other person on a golden pedestal.

Finally, another tip to make for a great thank you email is to include other key phrases that express gratitude, such as:

By using other key phrases other than “thank you”, you will be able to give your email a more personal touch, in addition to being descriptive about what you’re thankful for.

A very typical sign-off for a thank you email is to simply say “Thanks,” again.

Again, no need to reinvent the wheel.

Your email signature should include a few things:

• Your picture or company logo
• Your physical address
• Social handles
• A phone number, other email addresses or any additional contact information on how to reach you

A good email signature makes you look more professional and provides your recipients with additional means of contacting you.

If you don’t already have one, you should set up an email signature before sending that email.

Subject: Thank you for the meeting

Dear [Name],

Thank you so much for taking the time to meet with me today. I really appreciate it. I am excited to move forward with our project and I feel confident that we will be able to achieve great things together.

Thank you again for your time and your expertise. I look forward to working with you.

[Signature]

When a job interview is set up

Subject: Thank you for setting up my interview

Hello [Interviewer name],

Thank you for taking the time to set up my interview. I appreciate the opportunity to speak with you about the [position] position. I am looking forward to meeting with you and learning more about the job.

Attaching my cover letter to this email.

Thank you again,

[Your name]

Post Interview Email Example

Subject: Thank you for your time!

Hello [Employer],

Thank you so much for taking the time to meet with me today. I really appreciate the opportunity to learn more about the [position] role and your company culture.

I am confident that I have the skills and experience required for the job and I am very excited about the possibility of joining your team.

Thank you again for your time and consideration. I look forward to hearing from you soon.

Sincerely, [Your name]

After you got the job

Subject: Thank You!

Thank you so much for giving me the opportunity to work at [Company Name] as the [Job Title]. I am very excited to start working with you and the rest of the team. I am confident that I will be able to contribute to the success of the company and help it grow.

Thank you again for this opportunity. I look forward to working with you and getting started on this new adventure.

[Your Name]

After a job rejection

Subject: Thank You for Your Consideration

Dear [Employer],

Thank you for taking the time to consider me for the [position] position at your company. I appreciate the opportunity to have interviewed with you and your team, and I am grateful for the feedback you were able to provide.

I will continue to look for opportunities that match my skills and interests, and I hope to have the chance to meet with you again in the future. Thank you again for your time and consideration.

Thank you for your application

Subject: Thank you for your interest!

Hello [name],

Thank you for applying to [company name]! We appreciate your interest and time in applying with us.

We will be in touch with you if your qualifications meet our needs.

Thank you again, and we look forward to hearing from you.

For a job referral

Subject: Thank you for the referral!

Hello [Referrer],

Thank you so much for referring me to the [position] position at [company]! I am truly grateful for your help in getting my foot in the door. I will keep you updated on how the process goes and, fingers crossed, I will be starting my new job soon!

Again, thank you from the bottom of my heart.

After a job promotion

Subject: Thank you for the promotion

Hello [Name],

Thank you for the promotion. I am excited to take on the new responsibilities and challenges that come with this new role. I am grateful for the opportunity to contribute to the company in this new capacity.

Last day of work

Subject: Thank you!

Hello everyone,

I just wanted to say a quick thank you to everyone for making my last day at work so special. It meant a lot to me to have you all there to send me off. I’m really going to miss working with all of you, but I’m excited for the next chapter in my life.

Again, thank you so much and I hope to keep in touch.

Last day of internship

Subject: Thank You From an Intern

I wanted to say a big thank you to each and every one of you for making my internship here so memorable. I have learned so much from all of you, and I am truly grateful for your guidance and support. I will never forget the lessons I have learned here, and I look forward to applying them in my future career.

Thank you again from the bottom of my heart. I hope to keep in touch with all of you.

To boss for a personal favor

Subject: Thank you for the favor!

Dear [Boss],

Thank you so much for doing me the favor of letting me take the day off tomorrow. I really appreciate it! I’ll make sure to make it up to you.

Employee appreciation email

Subject: Thank You for Your Exceptional Performance

Dear [Employee Name],

Thank you for your exceptional performance during the past month/quarter/year. Your hard work and dedication are greatly appreciated. I am confident that your contributions will continue to be a valuable asset to our team.

Thank you again for your outstanding efforts.

To your team for their dedication

Subject: Thank you for your dedication!

Hello team,

I wanted to take a moment to say thank you for all your hard work and dedication. It is appreciated and does not go unnoticed. I am proud to be working with such a talented and driven group of people. Keep up the good work!

To a colleague for helping

Subject: Thank you for your help!

I wanted to take a moment to say thank you for your help with [project/task]. I really appreciate your expertise and assistance. Thank you for taking the time to help me out.

To a client for signing up

Subject: Thank you for signing up!

Hello [client name],

Thank you for signing up for our [program/service]. We are excited to have you on board and we are looking forward to working with you.

If you have any additional questions, please do not hesitate to contact us.

Client anniversary

Subject: Thank You for Your Continued Support!

Dear [client name],

Thank you for your continued support over the past [number] years! We appreciate your business and are looking forward to continuing to serve you in the future.

If there is anything we can do to improve your experience, please don’t hesitate to let us know.

Thank you again for being a loyal customer and we hope you have a happy anniversary!

For placing an order

Subject: Thank you for your order!

Thank you for placing your order with us! We appreciate your business and are excited to get your order shipped out to you.

If you have any questions or concerns, please do not hesitate to contact us.

Holiday thank you

Subject: Thank you for your business!

Dear [Client Name],

Thank you for your business in the past year. We truly appreciate it and are looking forward to continuing to work with you in the new year.

We wish you all the best in the coming year.

For becoming a member

Subject: Thank you for becoming a member!

Dear [Client name],

Thank you for becoming a member of our community! We are excited to have you as part of our growing group of like-minded individuals.

As a member, you will have access to exclusive content, discounts, and invitations to special events. We hope you take advantage of all that we have to offer and use this opportunity to connect with others who share your interests.

Thank you again for joining us. We look forward to getting to know you better!

For attending an event

Subject: Thank you for attending our event!

Thank you for attending our event! We appreciate your support and we hope you had a great time. We would love to hear your feedback, so please feel free to contact us.

Thank you again, and we hope to see you at our next event!

For sharing our content

Subject: Thank you for sharing my content!

I just wanted to drop a quick note to say thank you for sharing my content with your audience. I’m always grateful when people help me spread the word, and I really appreciate your support.

Thanks again,

For a referral

Thank you so much for referring [referred person] to us! We truly appreciate your confidence in our services and we’ll do our best to provide the referred person with the same high level of service that you’ve come to expect from us.

For support

Subject: Thank you for your support!

Hello [Client name],

Thank you so much for your support during this past year. We appreciate all that you have done for us and we are truly grateful. We are looking forward to continuing to work together and to provide you with the best possible service.

For feedback

Subject: Thank you for your feedback!

Hello [Client Name],

Thank you so much for taking the time to provide your feedback. We really appreciate it and will take your comments into consideration as we continue to strive to improve our services.

For visiting

Subject: Thank you for coming!

Thank you for coming to visit us! We enjoyed having you here and getting to show you around. We hope you had a good time and learned a little bit about what we do.

Thank you again for coming and we hope to see you soon.

For choosing us

Subject: Thank you for choosing us!

Thank you for choosing us as your [service] provider. We are committed to delivering the best possible service and we appreciate your business.

For booking/reservation

Subject: Thank you for booking with us!

Thank you for choosing to book with us! We are excited to have you as our guest and we look forward to providing you with an enjoyable experience.

Thank you again for your business. We appreciate your patronage.

[business name]

For making a payment

Subject: Thank you for your payment!

Thank you for your payment of [invoice amount] on [date of payment]. We appreciate your prompt payment and we look forward to continuing to work with you.

If you have any questions, please do not hesitate to contact us.

For downloading content

Subject: Thank you for downloading our content!

Thank you for downloading our [type of content]! We appreciate your interest and hope you find it useful.

If you have any questions or feedback, please don’t hesitate to contact us.

Thank you again, and best wishes,

For contacting

Subject: Thank You for Contacting Us

Thank you for reaching out to us. We appreciate your interest in our company and are happy to help answer any questions you may have. We will respond to your inquiry as soon as possible.

Thank you again for your interest, and we look forward to hearing from you soon.

Best regards,

For registering for a giveaway

Subject: Thank You for Registering!

Thank you for registering for our giveaway! We appreciate your interest and are excited to see who the lucky winner will be.

Good luck, and thanks again for registering.

For raising concerns

Subject: Thank you for your concern

Thank you for bringing your concerns to our attention. We take feedback from our clients very seriously and appreciate you taking the time to share your thoughts with us.

We will do our best to address your concerns as soon as possible and will keep you updated on our progress. Thank you again for your feedback.

So, to sum it up, in a good thank you email, you should:

• Be honestly thankful but not overdo it
• Directly mention the action that you’re thankful for
• Be professional and respectful

Feel free to use one the templates we’ve provided or make any tweaks to make them fit your personal style.

If you’re in need to send a lot of emails and it seems like a lot of work to do it manually, don’t worry.

Respona was designed for mass outreach – feel free to start your 14-day free trial  right now.

How long should a thank you email be?

A thank you email doesn’t need to be an essay praising the recipient – a few lines directly thanking them for a particular action is enough.

When should you send a thank you email?

It depends on the situation.

If your recipient is a client and you want to thank them for a purchase, you should have an automated thank you system set up that immediately messages them.

On the other hand, if you have just had a job or a phone interview, it’s best to wait a couple of hours to not seem too pushy.

What’s the best way to say thank you?

The best way is a handwritten thank you note. But, that only works in the workplace or some setting where you have physical contact with your recipient.

However, in the digital age, a personalized thank you email will do just as well.

Who should send a thank you email?

A client, your boss, your colleague, a friend, a human resource manager, or a job candidate – thank you emails are appropriate to send to pretty much anyone you have interacted with professionally.

Should you follow up on a thank you email?

There is no need to follow up on a “thank you” as the message itself is already a follow up email on your recipient’s action.

Managing brand partnerships at Respona, Vlad Orlov is a passionate writer and link builder. Having started writing articles at the age of 13, their once past-time hobby developed into a central piece of their professional life.

Read Similar Posts

• Nov 17, 2023

The Easiest Way to Find Bloggers in Your Niche to Collaborate

Blogger outreach can take up a lion’s share of your entire email outreach effort. Whether it’s for partner recruitment, link building, or just growing your network, almost every business that has a blog deals in blogger outreach. But how do you actually find bloggers? In this...

Ivan Escott

Partnerships Manager at Respona

• Jun 07, 2022
• 13 min read

How To Write a Sales Pitch Email [Templates]

While sales emails may look like an ancient practice to the average consumer, they’re still commonplace in the world of B2B. It is true that your average sales pitch email can make quite a few eyes roll, but that doesn’t mean that the practice as a whole is dead. In fact,...

Payman Taei

Co-founder at Respona

Get started with Respona

• Earn quality backlinks on relevant publications
• Recruit top-performing affiliates
• Get featured on popular podcasts
• Earn press from industry publications

Start for free

No credit card required

• Case Studies

Thank You Message After Presentation

Presentations are a common but crucial part of business, academic, and even personal life. They offer an opportunity to share valuable information, insights, or proposals with an audience.

However, a presentation’s success doesn’t end when the last slide fades to black or when the speaker steps off the podium. There’s an often overlooked component that can leave a lasting impression on your audience: a well-crafted thank you message after presentation.

Your audience has given you their precious time and attention. Next, acknowledge their time is valuable, and they could have been doing something else. Finally, expressing sincere gratitude helps seal the overall impression and opens the door for future engagements or collaborations.

To get more information about the thank you message after presentations, read the following content.

Why A Thank Message is Essential After Presentations

A thank-you message after a presentation is more than just a polite gesture; it’s a critical step in building ongoing relationships and promoting positive engagements. Here’s why it’s essential.

Enhances Audience Engagement

A thank-you message keeps the conversation going beyond the presentation. It gives your audience a sense of closure. A follow-up discussion and engagement with international attendees are also possible.

Reinforces Key Takeaways

Your message can recap the significant points of your talk. This acts as a refresher for your audience. It ensures the information you’ve presented has a lasting impact.

Builds Professional Relationships

Expressing gratitude creates a positive atmosphere. It helps in laying the foundation for future interactions. This is especially important in a business setting where networking is key.

Demonstrates Emotional Intelligence

Acknowledging your audience’s time and attention shows empathy. It signals that you value their participation. Emotional intelligence in communication often translates to greater credibility and influence.

Opens Doors for Future Opportunities

A thank-you message can be the starting point for future collaborations. It serves as a courteous and professional way to exit the stage yet remain in the picture. You leave a channel open for ongoing communication.

Sending a thank-you message after your presentation is a simple yet effective way to wrap up your engagement with the audience in a meaningful manner. It not only serves to acknowledge and appreciate your audience’s time but also creates opportunities for future interactions and ongoing relationships.

Thank You Massage After Presentation- What Should Be Included?

A thank-you message after a presentation is crucial for maintaining engagement and fostering relationships. So, what should you include to make it effective and memorable?

Always begin by expressing genuine gratitude for the audience’s time and participation. Reiterate the primary takeaway or message from your presentation to reinforce its importance. Additionally, offer a concise recap of key points to serve as a refresher for your audience.

Consider including a call-to-action, which encourages the audience to engage further. This could be an invitation to an upcoming event , a prompt to visit your website, or a suggestion to download related materials. A targeted call-to-action can turn passive audience members into active participants.

Provide your contact information and encourage people to reach out with questions or feedback. Opening the door for future interactions makes your thank-you message not just a conclusion but a stepping stone for ongoing relationships. You’re leaving a positive and lasting impression by crafting a thoughtful thank-you message.

Effective Ways to Convey Thank You Messages After Presentations

The goal of an impactful conference presentation isn’t just to leave the stage; you should conclude it with a compelling thank-you message. We will explore ways to express gratitude that will leave an impression on your audience.

Use Direct Email or Messaging

Sending a personalized email is a direct and meaningful way to express thanks. This allows for one-on-one interaction with your audience. You can tailor the content based on the engagement level of each individual.

Implement Social Media Shoutouts

Public acknowledgment via social media can be impactful. It broadens the scope of your gratitude to a wider audience. Plus, it makes it easy for attendees to share your thank-you messages.

Offer Exclusive Content

Provide extra resources that build on your presentation. This adds value to your expression of thanks. It helps to reinforce your message and fosters deeper engagement.

Host a Follow-Up Webinar

Offer a Q&A session or a follow-up webinar as a thank-you. This serves a dual purpose: it adds value and allows for more in-depth discussion. Make the invite exclusive to those who attended the original presentation.

Leverage Handwritten Notes

In today’s digital age, a handwritten note stands out. It adds a personal touch that most other methods can’t match. Use it for special contacts or when the presentation is particularly significant.

Utilize Video Messages

A brief video can convey your thanks in a more personal manner. It allows you to use tone, facial expressions, and body language. This medium makes your message more engaging and sincere.

Distribute Feedback Surveys

Although primarily a tool for collecting feedback, surveys can also serve as a thank-you medium. Use this opportunity to thank your audience and ask for their input. Their responses can shape your future presentations.

Using one or a combination of these methods, you can create a thank-you message that shows appreciation and deepens your engagement with the audience. Different situations call for different approaches, so tailor your thank-you message to fit the occasion and the audience.

Formatting and Delivery of the Thank You Message

Creating and delivering a thank-you message after a presentation requires careful consideration to ensure its effectiveness. Here’s a step-by-step guide to help you format and deliver your message seamlessly.

• Step 1. Choose the Right Medium : Select a medium that suits your audience and your message. Options include direct emails, social media, video messages, or handwritten notes.
• Step 2. Craft a Personalized Opening : Start with a warm greeting and a reference to your presentation. This sets the tone and reminds recipients of the context.
• Step 3. Express Genuine Gratitude : Articulate your appreciation for their time and attention during your presentation. Be sincere and specific about what you found valuable in their presence.
• Step 4. Recap Key Takeaways : Summarize the main points of your presentation. This reinforces your message and helps attendees retain the information.
• Step 5. Share Additional Value : Offer exclusive content, resources, or insights related to the conference presentation topic . This demonstrates your commitment to their continued learning.
• Step 6. Extend an Invitation : Invite recipients to connect further. This could be an upcoming event, a webinar, or even a casual meetup.
• Step 7. Use a Call-to-Action : Encourage engagement by asking them to share their thoughts, ask questions, or provide feedback. Make it easy for them to respond.
• Step 8. End with a Grateful Closing : Conclude with a heartfelt thank you and your signature. Ensure the closing aligns with the overall tone of your message.
• Step 9. Review and Edit : Before sending, review for any errors or inconsistencies. Ensure your message is clear, concise, and free of grammatical mistakes.
• Step 10. Schedule Delivery Strategically : Time your message delivery. Sending it shortly after the presentation capitalizes on the momentum and ensures your message is still relevant.
• Step 11. Follow Up if Necessary : If you don’t receive a response, a polite follow-up can reiterate your gratitude and rekindle engagement.

By following these steps, you’ll not only create a well-structured thank-you message but also enhance your audience’s experience and leave a positive, lasting impression.

Tips for Writing an Effective Thank You Message After a Presentation

After delivering a presentation, expressing gratitude through a well-crafted thank-you message is essential to leave a positive impact. Here are some valuable tips for writing an effective thank you message that resonates with your audience:

Be Prompt and Timely

Send your thank-you message promptly, ideally within 24 hours of your presentation. This demonstrates your appreciation while the event is still fresh in everyone’s minds.

Personalize Each Message

Address your recipients by name and mention specific details from the presentation. This personal touch shows that you value their individual presence and engagement.

Reflect on Key Points

Reference the key takeaways or highlights from your presentation. This helps reinforce the valuable insights you shared and reminds recipients of the information’s relevance.

Express Sincere Gratitude

Clearly convey your appreciation for your audience’s time and attention. Use genuine and heartfelt language to show that their presence was genuinely valued.

Provide Additional Resources

Offer supplementary materials like downloadable slides, related articles, or additional information. This adds value to your message and allows recipients to delve deeper into the subject.

Encourage Feedback

Invite recipients to share their thoughts, questions, or feedback about the presentation. Creating a dialogue encourages engagement and opens the door for further interaction.

Maintain Professionalism

Ensure your message maintains a professional tone. While expressing gratitude, also uphold the standards of clear communication and appropriate language.

By adhering to these tips, you can create a thank-you message that appreciates your audience’s time, reinforces your message’s importance, and encourages ongoing engagement.

Final Thoughts

The act of sending a thank you message after a presentation goes beyond mere courtesy. It serves as a bridge between you and your audience, acknowledging their time and attention invested in your talk. This follow-up is an avenue to emphasize the key takeaways, reiterating the value of your shared information.

By extending your gratitude, you create a lasting impression that can potentially pave the way for future collaborations or engagements. A carefully written thank you message after a presentation is a small yet impactful gesture that can leave a positive imprint on your audience’s memory.

Leave a Comment Cancel Reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Don’t miss our future updates! Get subscribed today!

Sign up for email updates and stay in the know about all things Conferences including price changes, early bird discounts, and the latest speakers added to the roster.

Meet and Network With International Delegates from Multidisciplinary Backgrounds.

Useful Links

Quick links, secure payment.

Copyright © Global Conference Alliance Inc 2018 – 2024. All Rights Reserved. Developed by Giant Marketers Inc .

• WordPress.org
• Documentation
• Learn WordPress
• All Professionals
• Business Owners
• Customer Service & Success
• HR & Recruitment
• FlyMSG Auto Text Expander
• FlyMSG Sales Pro for Individuals
• FlyMSG Sales Pro for Teams
• FlyEngage AI – LinkedIn Commenting
• FlyPosts AI – AI Post Generator
• Case Studies
• Testimonials
• Modern Selling Podcast
• What’s New in FlyMSG
• FlyMSG Trouble Ticket
• FlyMSG New Feature Request
• Advisory Board
• Strategic Advisors

How to Write a Professional Thank You Email in Seconds With Templates

• May 6, 2024
• No Comments

A professional thank you email is an essential part of your career development. It helps you make a great first impression and develops a business relationship with someone you have just met, whether a hiring manager, business owner, sales professional, or similar. 

Think about it – how would you react if someone sent you a thank you email after an interview, business meeting, or sales presentation ? You would have a higher opinion of that person.

A professional thank you email helps you stand out in the crowded business space and shows you are a thoughtful individual with the proper business mindset. It provides the perfect opportunity to show your professionalism and character. In my opinion, this skill should be ingrained into your personal writing habits .

These emails are also an afterthought for many professionals, something hastily written at the end of an interview or meeting. Suppose you approach thank you emails this way. In that case, you will lose many opportunities to improve your current position in the business landscape.

One tool you can use to speed up the process and write engaging thank-you emails is FlyMSG, our digital writing assistant and text expander . It helps you automate your content creation process to write a prompt response using numerous content templates developed by industry experts. 

All you need to do is choose one of our thank you email templates, fill in the blanks with your content and hit the Send button. To see all templates, create your free account today .

In today’s article, we will discuss the importance of sending professional thank-you emails, give tips for composing them , provide templates, and demonstrate how FlyMSG can help you create one in seconds.

Now let’s begin this in-depth article by explaining the basics of a professional thank you email.

What Is a Professional Thank You Email?

Compared to a handwritten note, which is also quite popular, you can 

• Send a thank you email immediately after an event or interaction takes place.
• Forward it to multiple people.
• Include photos, videos, or other attachments.
• Include links to additional information, such as a website or blog post, which can provide more context.

There are many benefits to sending a professional thank you email. Still, the biggest one is that it helps you build and maintain strong relationships with clients, customers, and business partners. 

A well-written thank you email can solidify a good working relationship and prompt future opportunities. Don’t hesitate to try out the free Thank You email templates available in the FlyPlate library of your free FlyMSG account.

Who Should Send a Professional Thank You Email?

You should not send a thank you email to a friend or family member. Here are some professionals that benefit the most from sending a thank you email:

• HR professionals.
• Recruiters.
• Sales reps and sales leaders.
• Small business owners.
• Entrepreneurs.
• Customer support reps.
• Customer service reps.

Since we discussed the types of individuals who should send one, in the next section, we’ll discuss the situations when it’s appropriate to send a professional thank you email.

When to Send a Professional Thank You Email?

There’s an art to timing when it comes to expressing gratitude via email. A simple ‘thank you’ carries weight, signaling appreciation for the recipient’s time and effort, making it more meaningful than it seems. It’s a real display of valuing a relationship, especially considering the effort even a concise email requires.

Timing is crucial when sending a professional thank you email, and sending one at the right moment can make a strong impression. There are many cases where you can send a professional thank you email. Let’s discuss the most common ones.

Determining the Ideal Timing for Your Thank-You Emails

Thank-you emails hold significance, whether reaching out to online customers —whom you might not meet face-to-face—or remote employee s, bridging distances with acknowledgment. Don’t overlook the impact of a follow-up thank-you email after an in-person encounter. It not only highlights appreciation but also opens avenues for deeper discussions, emphasizing the value of their contributions.

The scenarios for crafting a thank-you email are diverse, but here are some common ones:

After a Job Interview

Sending a thank you email is a polite way to express gratitude and reaffirm your interest in the position. A thank you email also allows you to reiterate your qualifications and mention anything you may have forgotten to say during the interview.

Sending this type of message highlights your enthusiasm and interest in the job. It also reminds the recruiter of your professional experience.

After a Job Offer

It allows you to reiterate your interest in the position and reaffirm your commitment to joining the team. It is also a great way to show the employer that you are a confident person and make sure they know that you will take the job seriously.

Additionally, it helps you solidify your relationship with the employer and set you up for success in the next steps of the hiring process.

After a Meeting or Networking Event

After a business meeting or networking event, you can use a thank you email to prompt further engagement. It demonstrates your gratitude to the person who took time out of their day to meet with you.

You can express appreciation for the dialogue and ask to schedule another meeting. Include a virtual business card with contact details and a link to your appointment calendar for convenient scheduling and multiple contact options. For confirming contact details, a quick check on a people search site like CocoFinder might be helpful. It is also critical to follow up with a message at a time when your target is more likely to respond.

After a Sales Call

It helps you build and strengthen your relationship with potential customers and keeps their attention focused on your product or service.

By staying in touch and showing appreciation, you can keep your company and offerings at the forefront of their minds.

Finally, you can use a thank you email as a reminder of your meeting and discussion as you move forward in the sales process .

After a Sales Presentation

By sending a thoughtful thank you email, you can demonstrate your professionalism and commitment to providing excellent customer service.

Additionally, a thank you email can be a great way to remind potential customers of critical points from your presentation and encourage them to take the next step in the sales process.

After Completing a Project

You can send a thank you note to other team members that collaborated with you on a particular project. It will make them appreciate your effort and feel valued, and they’ll look forward to working with you again in the future.

After Receiving a Referral

Think of a referral as a valuable gift from a well-wisher that has your best interests at heart. When you send a thank you email to your connections for a referral, they’ll appreciate your message. They may be willing to offer more referrals in the future.

After Receiving a Favor from a Professional Colleague

When a colleague goes out of their way to help you, saying thank you shows that you appreciate their support. It also keeps the lines of communication open if you need to ask for another favor.

After Successful Purchase

There are a few reasons why it is essential to send a thank you email after a successful purchase:

• It helps you create a good customer experience and builds customer loyalty.
• It helps you increase customer satisfaction and reduce customer churn .
• Thank you emails also help you improve your company’s brand reputation and image, which is crucial for any successful branding or rebranding strategy .

As a result, your customers will know that the time and money they put into your business is well-appreciated.

After receiving customer feedback

Customer feedback is valuable information that can positively impact your business. If a customer shares their honest opinion about your brand, you can send a thank you email to show appreciation for their effort.

Since we explained when to send professional thank-you emails, let’s explore some benefits for your career or business.

The key to impactful thank-you emails lies in promptness. Aim to dispatch your appreciation within 24 hours of the initial interaction, pairing it with an attention-grabbing subject line. Effective communication means following up at every stage. This principle stands true for both individuals and companies alike.

5 Benefits of Sending Business Thank You Note

A professional thank you note goes beyond expressing gratitude. It also brings many benefits. Here are some of them:

1. It Demonstrates Your Professionalism

Sending a business thank you email shows your clients and connections that you have good business etiquette. This also means you’ll appear professional and earn more respect when interacting with others.

2. It Helps You Create a Positive Impression

When you take the time to send a thank you message, you’re showing that you’re courteous and grateful. It can go a long way in creating a positive impression of you. Not only will the recipient be pleased, but they’ll also think more highly of you in the future.

3. It Helps You Build and Maintain Relationships

When you take the time to write a thank you email, you show that you appreciate the other person and their role in your life. Not only does this make the other person feel good, but it also strengthens your relationship.

4. It Can Lead to Future Opportunities

When you send a professional thank you email, you create room for new opportunities. It could be a future collaboration with a client or colleague, a job referral, more purchases from your customers, and more.

5. It Helps You Remember to Follow Up

Thank you emails are a great way to remember to follow up with someone. By sending a quick thank you email, you can keep in touch with the person and stay on their radar.

Now that we’ve finished discussing the advantages of sending a thank you email, let’s get down to business and discuss the best ways to write a professional thank you message.

14 Valuable Tips for Writing a Professional Thank You Email

Writing a professional thank you email may seem like a difficult task. Choosing the right subject line, voice, tone, or phrases can discourage you and make you feel like giving up.

To help you overcome this challenge, we will share 14 valuable tips you can start implementing today to write more effective thank you emails.

1. Use a Professional Email Address

When sending a thank you email, it is always best to use a professional email address. An official email domain name and address will make the message seem more official and credible and ensure that the recipient receives and reads it.

2. Write a Professional Subject Line

Thank you email subject lines should be professional to maintain formality. Some examples of professional thank you email subject lines include 

• Thank you for your time.
• Thank you for your help.
• Thank you for your support.
• Thank you for your kind words.

It will ensure your email stands out amongst the many other emails the recipient may receive during their busy workdays.

3. Personalize the Email as Much as Possible

Avoid general thank-you phrases that can make your message sound impersonal. You can connect with your recipient by adding a personal touch to your thank you letter.  For instance, you can include the recipient’s name or highlight a critical moment in an earlier conversation. One way to do this is to use a letterhead in your emails. Apart from adding a personal touch, it will also help you look professional.

4. Use Formal Language, Not Slang or Jargon

Slang or jargon could come across as unprofessional, uncaring, confusing, or off-putting to the person you are thanking. Formal language shows that you are taking the time to write a well-thought-out message and are genuinely grateful for the recipient’s assistance. You can utilize tools such as a free AI writer to help craft your message in making it more impactful.

5. Don’t Write a Novel. Keep It Short and Sweet.

You need to ensure the email is easy to read and digest. You also don’t want to overwhelm the recipient with too much information. Finally, you want to leave a good impression by being concise and to the point. An automatic way to make your email short is by utilizing a text summarizer . It will condense your given email in a concise manner by using its main points only. Professional writing help can provide valuable guidance in crafting a polished thank you email that leaves a lasting impression

6. Be Specific About Why You’re Thanking the Person

Being specific about what you’re thanking the person for helps them to understand the impact of their actions and makes them more likely to remember you.

When you take the time to thank someone for something they did, it shows that you pay attention to details and value their specific contribution.

7. Mention Something Significant From Your Conversation

It shows that you were paying attention during the conversation and remembered the discussion. It helps to build rapport and strengthen your relationship with the person you spoke with.

It demonstrates your professionalism and commitment to following up after a meeting or conversation. Finally, it shows you are interested in continuing the conversation and value the person’s input.

8. Write Clearly With No Fluff or Filler Words

You want to ensure your message is clear and concise to avoid wasting the recipient’s time with unnecessary words or fluff. They’ll appreciate you getting straight to the point.

9. Use Emojis or Gifs in Your Thank You Email

Using emojis or GIFs can be a great way to add personality, communicate emotions and feelings, express reactions, or make your emails more fun and engaging.

Of course, it’s essential to use emojis and GIFs in moderation. You don’t want to overload your message with too many images, which could make it difficult to read. Be careful not to use any photos that recipients can interpret negatively.

10. Keep Your Tone Positive – Avoid Criticism or Negativity

If you’re not careful, you may end up using the wrong words that could trigger your recipients in the wrong way. So, you need to keep your message tone positive and avoid criticizing or using negative words that could hurt a person’s feelings or offend them.

11. Use Proper Grammar and Spelling

When sending a thank you email, ensure you use proper grammar and check your message for spelling errors. You can decide to use a grammar tool like Grammarly , which helps you edit your content and remove typos.

FlyMSG , our digital writing assistant, integrates with Grammarly and lets you proofread your email and correct grammatical errors on the spot.

12. Leave the Door Open for Future Communication

It demonstrates your willingness to continue the relationship, which can benefit both parties involved. 

Second, recipients can contact you if they need anything further from you. Third, it lets you keep in touch with them and stay up-to-date on what they are doing. Lastly, it allows you to ask for favors in the future. 

All these reasons make leaving the door open for future communication a wise choice.

13. Use a Professional Email Signature

It helps you build your brand and create a more professional appearance for your business. It also creates a sense of professionalism and credibility.

FlyMSG provides a rich library of premium content templates you can use in any situation. We provide an email signature template you can use to give your thank you email a professional finishing touch. You can create custom email signature to include your job title and company name, and your email is ready.

All you need to do to start using FlyMSG is to create a free account today .

Here’s a screenshot of this particular template.

14. Start Using a Digital Writing Assistant

Writing numerous thank you notes can be tiring, especially when you have other tasks to complete during your workday. Using an auto text expander such as FlyMSG helps you save time and speed up writing your thank you emails or messages drastically.

FlyMSG increases your productivity and efficiency and helps you reduce repetitive writing tasks. It helps you save more than 20 hours per month and allows you to

• Create a content repository in the cloud.
• Store your best-performing messages anywhere and anytime.
• Automatically expand your content using shortcodes.
• Tweak content templates with a feature-rich text editor.

In the following section, we’ll explain how you can use FlyMSG to craft an exceptional thank you email or message in seconds.

Mastering the Art of Thank-You Email Format Composition

Crafting a thank-you email doesn’t necessarily require elaborate prose; sometimes, two simple words—’thank you’—can encapsulate immense gratitude. However, to truly convey the depth of your appreciation, it’s crucial to provide context. Explain why you’re extending your thanks and highlight the positive impact the recipient’s actions have had on you.

In the realm of thank-you emails, brevity is not a restriction. Instead, aim for adequacy—compose a message that appropriately expresses your gratitude. Embrace the liberty of length to ensure your appreciation resonates effectively.

Remember, proper formatting is the cornerstone of a well-structured thank-you email. Attention to detail matters—spacing, punctuation, and grammar collectively contribute to the professionalism of your message.

Every thank-you email comprises three fundamental elements:

• Subject Line.

Whether expressing appreciation after a job interview or acknowledging a thoughtful gesture, this format will serve as a versatile guide for your heartfelt expressions of thanks.

How to Write Your Thank You Email in Seconds With FlyMSG

FlyMSG helps you save time by automating the written word. It was developed by Vengreso, our company that made previously made FlyMSG Sales Pro for individuals . 

FlyMSG removes the time it takes to find, copy, paste, and write emails and messages using only a few short keystrokes. Let’s discuss how to use FlyMSG.

1. Create Your Free FlyMSG Account

To create your free account , you must visit our official website and click on the Get FlyMSG button in the primary menu. You will be redirected to a new panel where you can fill in the form with your personal information or sign up with LinkedIn or Google. It takes only a minute to become a FlyMSG user.

2. Download FlyMSG Google Chrome or Microsoft Edge Text Expander Extensions

For FlyMSG to work anywhere online, you need to download our

• Google Chrome browser extension.
• Microsoft Edge browser extension.

Both extensions are free to use and available immediately.

3. Check Out the FlyBoard

Once you have created your FlyMSG account, you can visit the dashboard ( FlyBoard ) to check out our valuable tutorials. We prepared them to help you get the best out of our digital writing assistant. 

Here you’ll also get an overview of your saved FlyPlates and FlyCuts . You can manage categories and use our advanced search to find content templates you need for your writing tasks, including thank you emails.

4. Create a FlyCut for Your Thank You Email

Using FlyCuts , or shortcuts, you can save and store your pre-written thank you email or other content that shows the best results.

When you want to use that specific content, all you need to do is add the shortcode to your email or message to automatically edit, expand, or replace your text.

Creating a FlyCut is easy and takes only a few minutes of your time. You can choose a default category or make custom categories to store your FlyCuts.

When creating a new FlyCut, you can

• Create a shortcode, for example, -tyemail .
• Add a title or description.
• Write your message in the FlyMSG content field. 
• Use the feature-rich text editor to adjust your message.

5. Borrow One of the FlyPlates From the Template Library

• The Starter plan costs $2.25/month and includes up to 50 FlyPlates. 
• The Growth plan costs $5.50/month and includes unlimited FlyPlates.

For more details, you can check our pricing page .

You may save precious time using our content templates if you repeatedly create the same type of text. You just need to include the necessary information, and your emails or messages will be ready in no time.

Our FlyPlates help you maintain brand consistency and tonal uniformity of your content. It saves you time and effort in the long run.

What Are Some Use Cases of FlyMSG?

You can use our FlyPlates for any purpose, such as:

• LinkedIn message templates.
• Sales emails.
• Recommendations.
• Referral messages.
• Event triggering.
• Cold emails.
• Video emails.

You can customize these and many more templates to meet your needs and incorporate them into your content, including thank you emails. 

Below, we have included some thank you FlyPlates, which you can find in our template library when you sign up for FlyMSG . Let’s start our brief overview.

Here are some Thank You Email Templates (AKA FlyPlates):

1. general thank you email template, 2. renewal thank you email template, 3. positive feedback thank you email template, 4. negative feedback thank you email template, 5. thank you for your time email template, 6. thank you for attending our event email template, 7. thank you for your support email template, 8. thank you for helping us win an award email template, use flycut or flyplate anywhere online.

FlyMSG integrates with all your favorite platforms, meaning you can use it anywhere and anytime. It’s an excellent addition to your email, messaging, documents, management, and social media apps.

You can perfectly integrate FlyMSG with Gmail and Outlook Web when preparing thank you emails. You just need a FlyMSG account to get started .

Increase your productivity and save up to 20 hours per month

Writing thank you notes has gotten much more accessible, thanks to FlyMSG. With FlyCuts and premium FlyPlates, you can

• Optimize your content creation process
• Streamline your productivity
• Communicate more effectively
• Increase engagement 
• Reduce repetitive writing tasks
• Save up to 20 hours per month

Whether in HR, customer service, recruiting, finance, marketing, or sales, we have over 203 templates you can borrow or build a list of FlyCuts to deploy and use.

Different Types of Thank You Emails You Didn’t Know You Needed

In the world of business and professional communication, expressing gratitude through well-crafted thank you emails is a powerful tool. While everyone is familiar with the standard “thank you for your time” emails, there are several other types of thank you emails that might not be as obvious but can make a significant impact. Let’s explore different categories and provide examples for each:

1. Thank You Emails for Customers:

Customers are the lifeblood of any business, and expressing appreciation for their support is crucial. A well-timed thank you email can strengthen the customer relationship and foster loyalty. Here are a few scenarios and examples:

A. After a Purchase:

Subject: Thank You for Your Recent Purchase! Dear [Customer’s Name], We want to express our deepest gratitude for choosing [Your Company]. Your recent purchase of [Product/Service] means a lot to us. We hope you enjoy your [Product/Service], and please don’t hesitate to reach out if you have any questions or concerns. Best regards, [Your Name] [Your Title] [Your Company]

B. After Resolving a Customer Issue:

Subject: Thank You for Allowing Us to Resolve Your Concern Dear [Customer’s Name], Thank you for bringing the issue with [specific problem] to our attention. We appreciate your patience and trust in allowing us to address the issue. Your satisfaction is our top priority, and we are glad we could resolve this matter for you. Best regards, [Your Name] [Your Title] [Your Company]

2. Thank You Emails for Internal Teams:

Acknowledging the efforts of internal teams is crucial for a positive work environment. Whether it’s a thank you to the boss, colleagues, or employees, recognition goes a long way.

A. To the Boss:

Subject: Appreciation for Your Leadership Dear [Boss’s Name], I wanted to express my gratitude for your exceptional leadership. Your guidance and support have been instrumental in [specific project/achievement]. Thank you for inspiring us to reach new heights and for creating an environment where success thrives. Sincerely, [Your Name] [Your Position]

B. To Employees:

Subject: Thank You for Your Hard Work Dear Team, I wanted to take a moment to appreciate each one of you for your hard work on [project/task]. Your dedication and collaboration made a significant impact, and I am proud to be part of such an outstanding team. Thank you for your commitment to excellence. Best, [Your Name] [Your Position]

3. Thank You Emails for Businesses:

Building and maintaining strong relationships with other businesses is vital. Sending thank you emails in various business scenarios can set the tone for a positive and lasting connection.

A. After a Meeting:

Subject: Gratitude for a Productive Meeting Dear [Client/Partner’s Name], I want to express my appreciation for the productive meeting we had [date]. Your insights and collaboration are invaluable, and I am excited about the opportunities ahead. Thank you for your time and contributions to our partnership. Best regards, [Your Name] [Your Position] [Your Company]

B. After a Sale:

Subject: Thank You for Choosing [Your Product/Service] Dear [Client’s Name], We are thrilled to have you as a valued customer. Thank you for choosing [Your Product/Service]. Your trust means the world to us, and we are committed to delivering the highest quality and service. If you have any questions or feedback, please feel free to reach out. Sincerely, [Your Name] [Your Position] [Your Company]

C. After an Interview:

Subject: Appreciation for Your Interview Dear [Interviewer’s Name], I want to express my gratitude for the opportunity to interview with [Your Company]. I am excited about the possibility of contributing to your team and am even more impressed by the [specific aspect] discussed during our interview. Thank you for your time, and I look forward to the next steps. Best, [Your Name]

How to Write a Professional Thank You Email: The Bottom Line

Whether you’re going through a hiring process, meeting, job search, or sales call, ensure you put the right effort into creating a heartfelt thank you note that leaves a positive impression.

Don’t hesitate to use the tips we highlighted above to guide you as you create a business thank you message. As a professional, it’s common to have a busy schedule, which is why a digital writing assistant, coupled with the creative touch of an animated flipping book , can come in handy, making your email more engaging.

FlyMSG, our digital writing assistant, can help you cut the time drain it takes to find, copy and write messages from scratch. It provides over 203 pre-made templates you can deploy to get the best out of your content creation process.

Create your free account to store your FlyCuts and explore our FlyPlates. 

Send Data Send Data

You Might Also Like

The #1 and best sales prospecting outreach hack ever.

• August 23, 2024

Top Strategies for Engaging Millennials in Sales

• August 22, 2024

20 Best Motivational Quotes for Sales Team Success

• August 21, 2024

Copy + Paste is such a waste.

Call us 877-483-6473, [email protected], 1547 palos verdes mall suite 250 walnut creek, ca 94597.

© Copyright Vengreso. Vengreso and FlyMSG are registered trademarks.

Privacy Policy

Terms of service.

How to write the perfect post-event thank you email 

Learn the importance of sending a thank-you email after an event and get tips for writing a memorable message. 

February 23, 2023

- 4 minutes

Whether you’ve just hosted a big conference or a small business meeting, sending a thank you email to your attendees after the event is a great way to show your appreciation and keep them engaged with your organization. This is an opportunity to strengthen your relationships with those who have expressed an interest in your work and to keep them up to date on any upcoming events. In addition to thanking attendees, you may also want to thank speakers, stakeholders, or sponsors. 

What is a thank you email?  

A thank-you email is a message that expresses appreciation or gratitude after a specific event or action, acknowledging someone’s effort, time, or support. It can be used in various contexts, such as a job interview, meeting, gift, or event. This post will highlight the importance of sending a thank-you email after an event and provide some tips for writing a memorable message. 

Why do you need a thank you email?  

Thanking attendees through a letter or email can boost loyalty and increase attendance by making them feel valued and more likely to recommend your events. It also builds credibility, professionalism, and trust, which can improve feedback, website traffic, conversions, reviews, and the overall success of future events. 

Principles of writing a post-event thank you email

When writing a post-event thank you email, there are several principles to keep in mind to ensure that your message is effective and meaningful such as incorporating a professional email signature, sending the follow-up email promptly, being sincere and courteous, keeping the email brief yet appropriate in length, and always avoiding actions that could harm your relationship with the recipient. It’s important to keep these principles in mind when drafting a thank-you email. 

Subject line

Creating effective subject lines for your thank you email is crucial, as it’s the first thing that recipients see and can determine whether they open the email or not. Despite being a small part of your email, it holds great significance. To help you create compelling subject lines, here are some valuable tips to consider. 

Length of the subject line 

For email subject lines, keep it short and sweet. A lengthy subject line may get cut off on mobile devices, causing confusion or disinterest. Stick to 4-7 words or no more than 40 characters to ensure clarity and readability while conveying your email’s main purpose. However, strike a balance between brevity and accuracy, ensuring that your subject line reflects the content of your thank you email and captures the recipient’s attention. 

Personalization

To start your email, it’s important to decide if a formal or informal greeting is suitable. If you are uncertain or require a formal greeting, you can address the recipient as “Dear.” For an informal greeting, you may consider using phrases like “Hello/hi,” “Greetings,” “Hello there,” or “Good morning/afternoon.” Adding the recipient’s name to the greeting can personalize the email but ensure that the spelling is accurate before sending.

A/B Testing

The only way to determine which subject line is the most effective is to conduct ongoing research and experimentation. A/B testing, also known as split testing, comes into play here. For those who are unfamiliar with the concept, A/B testing entails creating multiple variations of a subject line and determining which one produces the best results. 

The body of the email  

After the email subject line, the content of the email is the next essential component.  

Tone of voice 

To express gratitude to event attendees, it’s important to set the right tone. Avoid being overly friendly or excessively curt, and instead use a conversational yet positive tone. Including a few witty comments could also help, depending on your brand. Make sure to add event branding in the email and encourage attendees to follow you on social media for future event updates. 

Selecting the opening statement 

Choosing the right opening statement is an important part of writing a successful thank-you email. The first sentence sets the tone for the rest of the email and can influence whether or not the recipient continues reading. When deciding on an opening statement, consider the nature of your relationship with the recipient as well as the purpose of your email. Whether you choose a formal or informal tone, it is critical to express genuine gratitude for the recipient’s actions while remaining courteous and sincere. 

Express your gratitude

To keep your message brief and effective, focus on expressing your gratitude for the recipient’s actions. You could thank them for their attendance, contribution, presentation, or any other services they provided during the event. 

Include highlights from the event 

Including event, highlights can add a personal touch to your thank-you email. Briefly mention any memorable moments or speakers and express appreciation for their participation. Consider sharing photos or videos but be mindful of the email’s length and purpose. Keep the focus on expressing gratitude and highlighting the recipient’s contribution to the event’s success. 

Ask for feedback

One recommended strategy is to have a pre-designed email template ready to send a “thank you” message to event participants immediately after the event, while the experience is still fresh in their memory. This provides an excellent opportunity to ask for feedback and suggestions to improve future events. To collect feedback effectively, an event platform like Canapii can be used to create a survey form that is tailored to your specific requirements and can generate the most valuable insights. To incentivize attendees to complete the survey, a prize draw can be offered to those who respond. 

Tell recipients about other upcoming events 

As you conclude your email, it’s worth mentioning brief details about other upcoming events you’re organizing. It’s crucial to include a website link that provides additional information on these events and instructs your audience on how to register. Sharing this information can be an effective way to boost attendance at your future events. 

Sender’s name

Sending an email from an unfamiliar sender name could make the recipient mistake it for spam. Avoid using a ‘no-reply’ sender name as it could prevent the recipient from opening the email and receiving a robotic thank-you message, which could make them feel unappreciated.

The GDPR rules require you to be extra careful when emailing people and handling their personal data. You cannot send emails to event attendees who haven’t given their consent to receive them, and you should use BCC to keep recipients’ email addresses private. If you intend to use recipient data to shape future email campaigns, you must inform them and provide the option to unsubscribe from your mailing list. 

Example of thank you email template

A professional thank-you email sample is provided below for you to use as a model after your next successful event:   

Dear Myles,

We wanted to express my gratitude for your attendance at the Namaste Health and Wellness Expo! We had an outstanding turnout this year, welcoming a remarkable number of 720 attendees to our Annual Health and Wellness Expo. In addition, we had 12 breakout sessions with industry experts and raised more than $20,000 to continue partnering with local nonprofits.

To stay updated on our future events and initiatives, we invite you to follow us on Facebook and Instagram (@namasteexpo).

Once again, we want to thank you for your support and participation in the Namaste Health and Wellness Expo. We look forward to seeing you at our future events and continuing to motivate you to take care of your health and wellbeing .

We hope to see you soon!

Namaste Event Team

Manage your next event with Canapii  

Canapii, a leading event software company, has designed event technology that caters to your specific needs. You can effortlessly send email campaigns to attendees, while we ensure secure management of ticket sales and attendee information, freeing up your time to focus on growing your brand. Canapii’s event platform supports in-person , virtual , and hybrid events , allowing you to plan, execute, and track each event all in one place.    Reach out to learn more and schedule a demo !  

Rita Chaher

@ritachaher Co-Founder at Canapii

Subscribe to our newsletter

Your information will remain private and secure. For more information, please review our Privacy Policy

You may also want to read

10 tips for smooth registration with event check-in apps 

An event check-in app simplifies attendee registration and check-ins at events like conferences and concerts. Here are ten tips for smooth and hassle-free check-ins using…

Streamlining your event process: How an event app simplifies registration to feedback 

The success of an event depends on smooth and efficient organization. Every step, from registration to feedback, should be optimized for a seamless experience.

Canapii launches ‘Canapii Seating’ software, addressing critical gaps in event seating solutions   

Singapore, May 20, 2024 – Canapii, a leader in event technology solutions, is excited to announce the launch of ‘Canapii Seating’, a groundbreaking software designed…

22 Examples for Thank You Response After Meeting

One can not emphasise enough the value of sending a thank you response after a meeting whether with a colleague, client or mentor.

Although it usually is reiterating what is already discussed, it has a significant positive effect on the relationship with the person and the project in question.

To enhance your networking and professional connections, a thank you response after meetings is the easiest way to make every meeting count and be visible where you intend.

How To Write A Thank You Email After Meeting

A thank you email after a meeting is an opportunity to show gratitude and appreciation for someone’s time, expertise, and input.

It can also serve as a way to reinforce the goals and outcomes of the meeting, as well as set expectations for future communication and collaboration. Here are some key points to include in a thank you email after a meeting:

• Express your gratitude: Start your email by expressing your appreciation for the person’s time and input during the meeting.
• Recap key points: Summarise the main points of the meeting, including any action items or next steps that were discussed.
• Highlight positive outcomes: If there were any positive outcomes or achievements during the meeting, mention them to reinforce the success of the meeting.
• Reinforce next steps: If there were any action items or next steps discussed during the meeting, remind the person of them and confirm any timelines or deadlines.
• Express your availability: Offer your availability for further discussion or collaboration, and encourage the person to reach out if they have any questions or concerns.
• End with a thank you: End your email by thanking the person again for their time and input, and express your enthusiasm for working together in the future.

Thank You Response After Meeting Examples

Below are some examples of thank you responses after meetings that you can use to write a thank you email to a client, colleague, mentor or employer.

The email templates have been arranged by their addressee, so you can find the right template for your recipient.

Thank You Response After Meeting To A Client

Thank you response after meeting template 1.

Hi [Client Name],

I wanted to take a moment to thank you for taking the time to meet me yesterday. I really enjoyed our conversation about [Topic discussed], and it was great to get to know more about your product.

I was excited to learn that your product was all good to go to the market except [add a problem where the client is stuck]. However, I think you can use [your product or service] to get around it and move forward.

I’m sending you a free version to try and see if it works for you. You can use it for free for as long as you like. I’ll be more than happy to assist you if you feel the need.

Thank you again for your time and I’m just a coffee away any day.

Best regards, [Your Name]

Thank You Response After Meeting Template 2

I wanted to thank you for taking the time to meet me today. It was great to learn more about your project, and I’m excited about the possibility of working with you to bring it to life.

After our conversation, I have identified a potential plan for building your project. We have a team of experts with the exact skill set required to develop this niche product. They have extensive experience in similar projects, and I am confident that they will be able to deliver outstanding results.

We believe that our team can help you bring your vision to reality, and we’re excited about the possibility of collaborating with you on this project. I will follow up with you soon to discuss the details further.

Once again, thank you for considering us for your project. We are looking forward to the opportunity to work with you and deliver exceptional results.

Thank You Response After Meeting Template 3

I wanted to thank you for taking the time to meet me and discuss the additional features of our product. I am glad that I was able to demonstrate how it could benefit your team’s productivity.

As discussed, I would like to offer you the opportunity to try out the feature for free before making a purchase decision. I am confident that once you see how it streamlines your team’s workflow, you will want to make it a permanent addition.

Additionally, I wanted to let you know that we will be running a promotion for a limited time which includes a discount on this feature. This is the perfect opportunity to take advantage of the added value it brings to your team.

Please let me know if you have any questions or concerns. I look forward to hearing your feedback after you have tried the feature.

Thank You Response After Meeting To Colleagues

Thank you response after meeting template 4.

I just wanted to say a quick thank you for joining me in the meeting today. I really appreciate your time and your input on the project plan. It was great to see everyone engaged and so well equipped with the details of the project early on.

I’m confident that with the tasks delegated to the representatives from the development, testing, and design teams, we’ll be able to make significant progress over the next month. I’m looking forward to our next meeting, where we’ll be able to assess our progress and continue to move forward.

Thank you again for your dedication and hard work. Let’s keep up the momentum and make this project a success.

Thank You Response After Meeting Template 5

Hi [Colleague Name],

I wanted to thank you for meeting with me to discuss our project [project name]. Your preparedness and clear detailing of the complications were extremely helpful in creating a plan of action. I appreciate your contribution to resolving the issues we have been facing.

I have complete faith in your ability to execute the plan, but please know that I am always here to support you if you encounter any problems. Let’s keep in touch to continue to share progress updates.

I look forward to meeting with you again once we have achieved our set goals. Thanks again for your hard work and dedication to this project.

Thank You Response After Meeting Template 6

Hi [CEO Name],

I wanted to thank you for giving me the opportunity to present my idea to you during our meeting. I am incredibly grateful for your time and consideration, and I am thrilled to have the chance to move forward with this project.

I am excited to present this idea to the product manager and to work with him to run a feasibility test. I believe it has the potential to add immense value to our product and I am eager to see it come to life.

Once again, thank you for hearing me out and giving me the opportunity to work towards this project. I appreciate your support in taking it forward.

Thank You Response After Meeting Template 7

I wanted to thank all of you for joining the meeting yesterday and sharing your ideas about our new project. I’m very excited to be working with such a talented team.

To reiterate what we discussed:

• We assigned Brian, and Rajesh to create website and app design for mac, desktop, iphone, ipad and android.
• Brinda is assigned testing for this project.
• John was tasked to create the project flow and determine the timeline and delivery date. 4. Peter was assigned with building a team for this project. Let me know if I have missed anything from the meeting.

I have complete trust in all of you to carry out your assigned tasks with the utmost efficiency and dedication. Let’s plan to meet again next week to evaluate our progress and make any necessary adjustments to our plan.

Thanks again for your time and promptness.

Thank You Response After Meeting In A Networking Event

Thank you response after meeting template 8.

Hi [Speaker Name],

I wanted to thank you for taking the time to speak with me after your presentation at the conference. As I mentioned, I’m working on a project that requires expertise in database management, and your insights were incredibly helpful.

I appreciate the opportunity to connect with you, and I hope that we can stay in touch as I continue to work on this project. I would love to learn more from you and potentially collaborate in the future.

Also, you mentioned that you wanted to read [a book/ paper], I happen to have it and I’m sending you a copy. I’m a fan of [the writer] too and have a great collection of his books. You’re welcome to check it out sometime.

Thank you again for sharing your knowledge and experience. I look forward to staying in touch.

Thank You Response After Meeting Template 9

Thank you for taking the time to chat with me at the coffee break during the conference. I found your insights on [topic] fascinating and thought-provoking.

I am interested in exploring potential collaboration opportunities on future projects at my office. If you have some time, I would love to set up a meeting to discuss this further.

Once again, thank you for your time and expertise. I look forward to hearing from you soon.

Thank You Response After Meeting Template 10

Hi [Speaker’s Name],

I’m grateful for your insightful session at the Global Cloud Summit. Your expertise in database management systems left a lasting impression on me.

Can we talk more about it over a cup of coffee when you’re free? I would love to hear your thoughts on a project of DBMS that I’m currently working on.

Also, you mentioned your interest in learning analytics, and as an analyst, I have valuable resources to share. Let me know if you’re interested, and I’d be happy to help.

I’m sharing the book that helped me most as a beginner, check it out. I’m sure you’ll find it helpful too.

Thank you again for your enlightening presentation. Looking forward to hearing from you soon.

Thank You Response After Meeting To An Interviewer

Thank you response after meeting template 11.

Hi [Interviewer’s Name],

I wanted to take a moment to thank you for your time and consideration during my interview for the [Job Title] position at [Company Name]. It was great to learn more about the company culture and the roles responsibilities.

I am excited about the possibility of joining the team at [Company Name] and I am looking forward to hearing back from you regarding the next steps in the hiring process. If you need any further information from me, please let me know.

Thank you again for your time and for the opportunity to interview with your company.

Thank You Response After Meeting Template 12

I just wanted to take a moment to thank you for the opportunity to interview with [company name] yesterday. It was great to discuss the role with you and learn more about the company culture.

I appreciate you taking the time to talk with me and answer all of my questions. I left the interview feeling even more excited about the possibility of joining the team.

Thanks again for considering me as a candidate. I look forward to hearing from you soon.

Thank You Response After Meeting Template 13

Hi [Interviewer’s Name],

I just wanted to drop you a note to say thank you for taking the time to speak with me about the [Position] role at [Company] yesterday. It was great to learn more about the company culture and the goals you’re working towards.

I appreciate your insights into the job and the company, as well as the opportunity to discuss my qualifications with you. I’m excited about the opportunity to bring my skills and experience to the team at [Company].

Please let me know if you need any additional information from me, and feel free to reach out if you have any further questions. Thanks again for your time and consideration.

Thank You Response After Meeting To Schedule Another Meeting

Thank you response after meeting template 14.

I hope this email finds you well. I wanted to take a moment to thank you for the recent meeting we had. It was great to connect with you and discuss the project we are working on.

As we agreed in the meeting, I would like to schedule another meeting to discuss the next steps and further details of the project. Please let me know your availability for next week and we can plan accordingly.

Again, thank you for your time and I look forward to our next meeting.

Thank You Response After Meeting Template 15

Hi [Meeting Attendee Name],

I hope this email finds you well. I wanted to express my gratitude for taking the time to meet with me earlier today. It was great to finally connect with you and discuss the details of our upcoming project.

As per our discussion, I believe it would be best to schedule another meeting to go over some additional ideas and make further progress. Please let me know what dates and times work for you and we can coordinate from there.

Thank you again for your time and insights, and I look forward to working together on this exciting project.

Thank You Response After Meeting Template 16

I wanted to thank you for taking the time to meet with me earlier today. It was great to connect with you and discuss the details of the upcoming project. I really appreciated the insights you shared about the project scope and your vision for it.

I was thinking about what we talked about, and I believe there are a few key aspects we need to further explore before finalising the project details. I would love to schedule another meeting to dive deeper into these topics and to discuss any additional ideas you may have.

Please let me know if this is possible and what your availability looks like over the next few days. I’m looking forward to our next conversation.

Thank you again for your time and expertise.

Thank You Response After Meeting To Follow Up

Thank you response after meeting template 17.

I wanted to thank you for taking the time to meet with me yesterday to discuss [topic]. It was great to be able to share my thoughts and ideas with you, and I appreciate the insights and feedback you provided.

After our meeting, I’ve had some time to reflect on our conversation and I have a few additional questions and ideas that I would like to share with you. Would you be available for a follow-up call next week to discuss further?

Thank you again for your time and consideration. I look forward to hearing back from you soon.

Thank You Response After Meeting Template 18

I hope this email finds you well. I wanted to follow up on our meeting last week and express my gratitude for your time and insights. It was great to discuss [topic] with you and gain a deeper understanding of [specific points discussed]. I believe that [action discussed] will have a positive impact on our [project/goals].

To recap our meeting, we discussed:

• The importance of [specific point discussed] in achieving our goals
• The key challenges we face in [related topic] and potential solutions to overcome them
• Our agreed-upon timeline for [action discussed]
• Your role in [related task] and how it fits into the bigger picture

I appreciate your dedication to [project/goals] and I am looking forward to seeing the progress we will make in the coming weeks. Please let me know if you have any questions or concerns. Thank you again for your time and expertise.

Thank You Response After Meeting Template 19

I hope this email finds you well. I wanted to follow up on our meeting from [date] regarding [topic discussed]. It was great to discuss [specific point discussed], and I appreciate the insight you provided on [another specific point discussed].

As we discussed in the meeting, I will be working on [assigned task or action item] and will keep you updated on my progress. Additionally, I wanted to ask for your input on [related topic or question].

If you have any further thoughts or feedback on our discussion, please feel free to reach out. I look forward to continuing our conversation and working together on [project or goal].

Thank you again for your time and insights.

Thank You Response After Meeting Template 20

I wanted to send a quick thank you for the productive meeting we had last week. It was great to see everyone working together and sharing ideas for the ongoing project.

Just to recap, here are the key points we discussed and assigned during the meeting:

• Sarah will be responsible for designing the user interface and will provide a prototype by next Friday.
• John will handle the database integration and needs to finish the initial setup by the end of this month.
• Rachel will work on the front-end development and needs to deliver the initial draft by the 10th of next month.
• Jason will focus on the backend development and needs to complete the API integration by the end of next month.
• The marketing team will be preparing the launch campaign and will finalize it by the end of next month.

I appreciate everyone’s hard work and dedication to this project. Let’s keep up the momentum and meet our deadlines.

Thank you again for your time and effort.

Best regards,

[Your Name]

Thank You Response After Meeting Template 21

I would like to extend my gratitude for the productive meeting we had the other day to discuss our ongoing project. I appreciate the input from everyone, and I am confident that we will deliver a great outcome as a team.

Here are some key points we discussed and assigned in the meeting:

• We assigned the task of designing the user interface to the design team and they will submit the prototype by next week.
• We asked the development team to start working on integrating the API to the system and set a deadline for the delivery by the end of this month.
• We decided to have regular follow-up meetings every two weeks to evaluate the progress of the project.

I am excited to see the results of our efforts and would like to thank you all in advance for your hard work.

Thank You Response After Meeting Template 22

I hope this email finds you well. Thank you for meeting with me to discuss the marketing campaign for the new product launch. Your insights were extremely valuable and I appreciate your time.

To summarise the key points of our discussion, I wanted to highlight the following:

• Conduct market research and identify customer segments
• Develop a social media and SEO strategy for a strong online presence
• Create a clear and compelling messaging strategy
• Allocate the budget for the marketing campaign
• Finalise the timeline for the campaign’s implementation

Based on our conversation, I am confident that we can successfully launch the product. Let’s meet again in 2 weeks to review the progress.

Please let me know if you have any further questions or concerns. I look forward to hearing from you soon.

Recent Articles

15 request to reschedule meeting email templates and writing guide.

In the world of business, meetings are the lifeblood of collaboration. Surprisingly, statistics reveal that …

50+ We Apologise for Inconvenience Letter Examples

Welcome to our extensive collection of 50 “We Apologise for Inconvenience” letter examples! In this blog …

Get TextOps Now

TextOps isn’t just a software to speed up typing. TextOps allows teams to reach previously unexplored levels of collaboration, consistency & efficiency.

Copyright @ TextOps, 2022

How to Write a Professional Thank You Email (with Examples)

Being professional in the workplace can go a long way. That’s why it’s important to show appreciation for others’ time and efforts. One effective way to do this is by sending a professional thank you email . It not only helps you express gratitude but also strengthens professional relationships. 💪

It’s common to send a thank you note after job interviews. It’s a quick way to leave a positive impression.

In this article, we will provide you with a step-by-step guide on how to write a professional thank you email with examples .

1. Choose a Clear and Concise Subject Line

The subject line of your email should clearly indicate the purpose of your message. It should be concise, yet descriptive enough to capture the recipient’s attention.

For example, instead of using a vague subject line like “Thank You,” consider something specific and engaging, such as “Thank You for Your Valuable Insights During Our Meeting.”

2. Begin with a Polite Greeting

Start your email with a polite greeting to set a positive tone. Address the recipient by their name, such as “Dear [Recipient’s Name],” or use a more casual but professional greeting like “Hello [Recipient’s Name].”

3. Express Sincere Gratitude

Clearly state the purpose of your email right from the beginning. Express your sincere gratitude for the recipient’s assistance, guidance, or any specific actions they took that you appreciate. Be specific and mention the details that made a difference.

Including specific details here is a great way to show sincere appreciation and add a personal touch to your thank you email.

4. Highlight the Impact

Describe how the recipient’s support or contribution has made a positive impact on your work, project, or personal growth. This helps the recipient understand the value they brought to the table and reinforces the significance of their efforts.

5. Share Personal Details

Include specifics about the event or interaction you’re thankful for to make your thank you email more personal. This shows that you’ve thought about what happened and makes the email more interesting.

6. Use a Closing Statement

Make sure your email ends on a good note. Recap what you’re thankful for and say that you’re willing to pay it forward or help out in the future. For example, you could say, “Thank you again for your help. If there’s anything I can do for you in return, please let me know.”

7. Use a Professional Sign-off

Choose a professional sign-off that fits the level of formality between you and the person receiving the email. “Sincerely,” “Best regards,” and “Thank you” are all common ways to end an email. After that, put your full name and contact information, such as your job title and the name of your company.

Professional Thank You Email Examples

Below, you will find a concise collection of professional thank you email templates, accompanied with subject lines.

1. Subject: Thank you for your valuable insights, [Recipient Name]

Email: Hello [Recipient Name],

Thank you for sharing your insights during our meeting on [specific date]. Your perspectives provided a fresh angle on [specific topic] and helped shape our strategy moving forward. I truly value our collaboration.

Looking forward to our continued partnership.

Best regards, [Your Name]

2. Subject: Gratitude for your support in the [Project Name]

Email: Dear [Recipient Name],

Your expertise and dedication in the [Project Name] were invaluable. We achieved our milestones, and your role was integral to that success.

I look forward to our next endeavor.

Sincerely, [Your Name]

3. Subject: Thank you for a successful event

The success of our [specific event] would not have been possible without your support and active participation. Thank you for making it memorable.

Until our next venture,

Best, [Your Name]

4. Subject: A big thanks for the introduction

Thank you for introducing me to [specific person’s name]. Our discussion was extremely productive. I’m grateful for your trust and the connection.

Warm regards, [Your Name]

5. Subject: Thank you for your guidance

Your mentorship has been pivotal in my professional journey. Thank you for guiding me through [specific challenge or task]. I’ve learned so much from you.

6. Subject: Gratitude for your quick assistance

I wanted to express my sincere thanks for your swift response on [specific issue]. It truly made a difference.

With appreciation, [Your Name]

7. Subject: Appreciation for the opportunity

Thank you for entrusting me with the [specific project or task]. I’m eager to deliver and match your expectations.

8. Subject: Thank you for the feedback

Your feedback on [specific topic] was insightful. I appreciate your honesty and will definitely implement the suggestions.

Warmly, [Your Name]

9. Subject: Grateful for the collaboration

Our joint effort on [specific project] was a true testament to teamwork. Thank you for your dedication and hard work.

Looking forward to more, [Your Name]

10. Subject: A heartfelt thanks for your support

I deeply appreciate your support during the [specific situation]. It meant a lot.

Thank you, [Your Name]

Crafting a professional thank you letter is a simple yet impactful way to express your appreciation and maintain strong professional relationships.

By following the steps outlined above, you can ensure that your thank you email is sincere, engaging, and memorable follow-up to a kind act.

Whether it’s a job interview or a favor someone did for you, start applying these tips in your professional communication today and experience the positive outcomes it brings.

Want to automatically change the tone of an email? RightBlogger’s rewriter tool allows you to rewrite text using multiple tones.

Our rewriter tool also let’s you translate text and change the point of view it was written.

Written by Andy Feliciotti

RightBlogger Co-Founder

Leave a comment

You must be logged in to comment.

Loading comments...

Take Your Content Creation to the Next Level

• Built by Bloggers
• Unlimited Usage
• 75+ SEO & AI Tools

Follow Up After a Sales Presentation or Demonstration

I enjoyed our time together yesterday. Our showroom is a good place to get ideas for your interior decorating. I'm looking forward to starting work on your designs.

I want to follow up on one question you asked. The wallpaper you chose does come in both smooth and textured. My initial suggestion is that you lean toward the textured feel, because it will complement the carpet you chose. I have a catalog of colors that you should see before you make your final decision. May I stop by next week so you can take a look? Please call me at your earliest convenience and let me know.

Thanks for test-driving the Mustang yesterday. I'm glad you had a chance to take it for a spin. Doesn't it have incredible power?

I could tell how much you enjoyed the Mustang, but I forgot to give you one piece of crucial information. You should consider waiting to purchase the Mustang until next weekend. That marks our annual factory sale when the manufacturer kicks in some considerable rebates and a low interest rate. This could save you thousands off the price we discussed. (We haven't released this information yet, but I thought you'd like to know.)

Hope to see you this weekend.

I enjoyed our lunch meeting yesterday.

I appreciated the opportunity to show you samples of my business-to-business videos. Your comment about being able to visualize your business and products on camera was astute. Without a doubt, you have a product line that should be shown off through the visual medium of video.

I have taken the opportunity to send you another of my tapes that I created for a client with a similar business. I think this video provides another strong example of my work and will give you an idea of how we might approach your product line. Please review the tape at your convenience.

I will call you later this week to set up an appointment to discuss scripting your video. I look forward to working with you.

Thank you for giving me the opportunity to present my insurance proposal to you. I enjoyed meeting you.

I'd like to follow up on a couple of questions you raised and point out some key points of the policy.

*(list questions and answers and prominent points)

Finally, I want to point out the terrific savings on this policy. (Describe money-savings features.) That's quite a sum over the years.

As promised, I will contact you at the end of this week to answer any questions. In the meantime, please feel free to call me at 555-5555.

Thank you for meeting with me last week. I appreciated your giving me the chance to present my ideas. Here are some of the key points we discussed:

*(list prominent points of the meeting)

Working with you is very exciting for me. I look forward to talking with you next week.

Thank you for stopping by my booth at the Springfield SummerFest. I appreciate your inquiry concerning the wonderful things Doe Toys has to offer. We have just received the fall catalogs, which include all products are now available. Contact Jane at 555-5555 if you are interested in receiving one. Price increases on some general distribution toys will be in effect September 6.

If you would like to earn free Doe Toys, you might want to consider hosting a "toy time" open house, or if your club or organization would like to raise funds selling toys, you can earn 25% of the retail cost of any toy. I am currently scheduling "toy times" only through November, but I can work out a fund raising agreement any time. I will be happy to work with you.

Thank you for letting me demonstrate the Doe Cleaning System last week. It truly a remarkable improvement over other types with which you are familiar. I know you will be pleased with how the system cleans carpets and helps them retain their new appearance for years.

I have enclosed information on our payment plan options, and a flyer detailing this month's purchasing incentive. If you purchase the Doe vacuum, and provide us with two demonstration referrals during the month of October, we will include the Doe shampooer, cost free. For further information or to place an order, simply dial our customer service representatives at 555-555-5555, and they will be happy to assist you.

Just a note to thank you for attending Jane's kitchenware party. We hope you are enjoying your new pitcher and chip-n-dip set. With Christmas just around the corner, we are offering our preferred customers 20% off the total retail amount of their November purchases. This is just our way of saying "thank you" for your continued patronage.

Enclosed you will find a new catalog of Doe products for the home. We will be accepting orders at the reduced rate until the November 30. If you are unable to purchase your gifts in November, but would still like to give that special person a Doe gift, we must receive your order by December 10 to guarantee deliver by Christmas. Please know that we are here to help with all your holiday needs. The Doe family wishes you a wonderful holiday season.

I hope you enjoyed the Doe X26 supermixer demo. The X26 is a most versatile and sturdy mixer. Arrayed with its various attachments, the X26 can grind meat, shred carrots, knead bread dough, or mold pasta. No family should be without this time-saving, kitchen facilitator. Enclosed is an order form. Simply check the box for the supermixer and any additional attachments necessary to make your life easier. We'll ship your X26 immediately.

As always I enjoyed showing off our new line of bath and kitchen hardware. I trust the sample fixtures I installed worked flawlessly. You correctly identified the biggest selling point of this hardware. Customers in your area are demanding classically styled, real metal bath and kitchen fixtures. This new line updates the classic originals with today's technology and standardization.

Now is an excellent time to order because we are offering an introductory price break of 15% on orders over $5000, accompanied by an unprecedented national ad campaign. Just call me or your regular Doe Hardware representative and we'll answer any questions and take your order. I look forward to hearing from you.

How to Write this Follow-Up Letter: Expert Tips and Guidelines

This letter reminds a customer or potential customer of your continued willingness to serve him or her. Don't duplicate previous sales pitches but offer something new, such as more information or a special discount. You may write two or more letters, one very soon after the presentation and another a few weeks later.

• Thank the reader for the interest he or she has shown in your product or service. If this is a follow-up to a follow-up, ask whether the reader received or enjoyed the materials you sent.
• Emphasize the features that most impressed the reader, or those that will best meet his or her needs.
• Encourage the reader to place an order, explaining how easy it will be.

Write Your follow-Up in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 thank the reader for the interest he or she has shown in your product or service. if this is a follow-up to a follow-up, ask whether the reader received or enjoyed the materials you sent., sample sentences for step 1.

• Thank you for visiting our showroom yesterday and attending the demonstration of our automatic ironing machine.
• We appreciate your coming in to see what our new Doe 5000 can do for your company.
• Thank you for visiting our booth at the Educators' Conference in Springfield last month.
• I hope you enjoyed the recent Medical Technologists' Convention as much as we did. We certainly appreciated the comments you made at our booth.
• Thank you for the interest you expressed in our new line of copy machines at our demonstration in Springfield last week.
• I am sorry I didn't get the chance to speak to you personally at our booth in Springfield earlier this month, but we hope you enjoyed our demonstration of the Doe FT100.
• I enjoyed showing you our new line of Doe Janitorial Products last week.
• By now you have probably received the samples you requested, and we trust you and some of your patients have had a chance to try out our new hypo-allergenic laundry products.
• Several weeks ago we sent you our informational packet on "The Stock Market for the Small Investor." We hope you have had a chance to look it over.
• Did the brochure we sent you on the Doe FT100 answer your questions?

Key Phrases for Step 1

• appreciate your coming in
• appreciate the courtesy you showed
• appreciated your friendliness and interest
• best service possible
• by now you have probably received the samples
• certainly appreciated the comments you made
• did the brochure we sent you answer all your questions
• enjoyed showing you our new line
• for making me feel at home during my sales call on
• for taking the time to listen to our presentation
• for taking the time out of your busy schedule
• for the interest you expressed in our new line
• for visiting our booth
• for stopping by our booth
• for attending the demonstration
• hope you enjoyed the demonstration
• hope you enjoyed the recent convention as much as we did
• hope you have had a chance to look
• may have met at the convention last month
• send you our informational packet
• sorry I didn't get the chance to speak to you personally
• thank you in advance for taking the time to help us provide the thank you for visiting our showroom
• trust you have had a chance to try out our new product

2 Emphasize the features that most impressed the reader, or those that will best meet his or her needs.

Sample sentences for step 2.

• Our customers have been impressed not only by its versatility, but also by its ruggedness. We have the longest warranty in the marketplace, and it costs us very little. This machine does not break down!
• As we discussed, the 5000 can replace up to three of the bulkier machines you are using now, saving on labor costs as well as space. I am enclosing an article from the July issue of "Machine Technology" comparing the 5000 with Doe Corporation's offer.
• We are introducing a new version of our Doe Elementary School Math Mastery software, with special emphasis on the pre-algebra that many elementary schools are starting to teach in the sixth grade.
• I realize that every company would like to claim to be the "market leader," but in our case the claim is true. I am enclosing a brochure on our line of lab equipment. Our product's quality speaks for itself, and has "spoken" to research laboratories throughout the world.
• Using the profile you filled out at our demonstration, I have prepared a proposal tailored to your company's needs, and have enclosed it with this letter. I trust it will prove useful to you in making your decision.
• Enclosed is some literature that describes the best applications for each product. On the back cover is the name and address of your local distributor.
• Investing can be fraught with anxiety. We know that our program can make it a lot easier--and safer too!

Key Phrases for Step 2

• am enclosing this brochure on our line of
• because of its compact size
• considers your strengths as well as your limitations
• continually changing to include new features and benefits
• does not break down
• ensure a quality product at a low cost
• have supplied quality products and services to thousands of
• have prepared a proposal tailored to your company's needs
• have the longest warranty in the marketplace
• in our case this claim is true
• investing can be fraught with anxiety
• its ruggedness has impressed
• just bringing out a new version
• know that our program can make it a lot easier and safer
• literature that describes the best features of each product
• name and address of your local distributor
• our customers have been impressed not only by its versatility
• programs are scheduled to fit your time frame
• quality of our product speaks for itself
• save labor costs
• throughout the world
• trust it will prove useful to you in making your decision
• with special emphasis on
• worked with some of the top corporations in the industry
• would like to claim to be the "market leader"

3 Encourage the reader to place an order, explaining how easy it will be.

Sample sentences for step 3.

• We have been back-ordered for some time--the price of popularity--but have just received a large shipment. If you order now, we can deliver your stock before the end of the week. Just call 555-5555.
• When you are ready to order, please contact me at 555-5555 to discuss our special discount. I look forward to working with you.
• We offer a free one-day training course, which will help your teachers use the software to their students' best advantage. If you are interested in learning more, or if you are ready to order, please call 555-5555.
• If you are interested in testing any of our equipment in your laboratory, please call 555-5555. We look forward to providing you with the finest lab equipment available.
• We trust that you will feel confident in recommending this line of products to your patients.
• If you have any questions on availability, please let me know. I am enclosing an order form, along with a copy of our bulk discount schedule. We look forward to hearing from you.
• I am enclosing a voucher for 20% off your first order. We look forward to serving you.
• I will call you next week to answer any questions you may have and to take your order when you are ready.
• If you would like to know more, please call 555-5555, and one of our consultants will be happy to help you.
• If I can provide you with any additional information, please call me at 555-5555.
• This note is to let you know that there couldn't be a better time to order than right now. I am enclosing the details of our special offer, but please be aware that it expires at the end of this month.

Key Phrases for Step 3

• a copy of our bulk discount schedule
• am enclosing the details of our special offer
• am enclosing a voucher for 20% off your first order
• am enclosing an order form
• be aware that this offer expires at the end of the month
• can deliver your stock before the end of the week
• can provide you with any additional information
• contact me at 555-5555 to discuss our special discount
• discuss any questions you may have
• have just received a large shipment
• if you are ready to order, please call 555-5555
• if you are interested in learning more
• if you order now
• if you have any questions on availability
• if you are interested in testing any of our products
• if you are ready, we will gladly take your order at that time
• look forward to serving you
• look forward to working with you
• look forward to hearing from you
• offer a free one-day training course
• one of our consultants will be happy to visit with you
• please let me know
• there couldn't be a better time to order than right now
• to providing you with the finest equipment available
• when you are ready to order
• will call you next week
• will help your employees adjust

Recommended Articles

Recommended letter-writing resources.

Action Verbs for Resumes and Cover Letters

Business Letter Format Tips

Letter Closings

• AI Content Shield
• AI KW Research
• AI Assistant
• SEO Optimizer
• AI KW Clustering
• Customer reviews
• The NLO Revolution
• Press Center
• Help Center
• Content Resources
• Facebook Group

Steps In Writing A Thank You Letter After Sales Presentation

Table of Contents

After you’ve finished pitching your product, you’re left with one final stage to complete. That’s sending a thank-you letter. To get this done effectively, you’ll want to take note of a few things.

For example, how can you write a thank you letter effectively? What can you say in your thank you letter to make your customer remember your presentation?

You’ll want to ponder these questions as you craft your final thank you letter. Keep reading to find out steps to write a thank-you letter after sales presentation .

Why Should You Write a Thank-You Letter After Sales Presentation?

Writing a thank you letter after a sales presentation is a meaningful way to express gratitude. It shows that you value their business, and build customer relationships. It helps keep your customers engaged in the future and can also be a great source of referrals for more sales. 

Steps to Writing a Great Thank-You Letter

1. express gratitude.

Start your thank you letter by thanking the customer for meeting with you and learning about your products or services. Show them that their presence was appreciated and that it made a difference to have them there. 

2. Reinforce Your Message

An excellent follow-up letter should reinforce the message presented during the meeting by briefly summarizing the topics discussed. This will help remind the customer of what was said and why they should choose your business over others. 

3. Offer Additional Help

Show them that you are willing to do more for their business by offering to answer any additional questions or provide further assistance. Make sure to leave contact information such as a telephone number, address, or email. So it is easy for them to reach out when needed. 

4. Request a Follow-up Meeting

Ask if it would be possible to meet with them again after a certain period. This is to follow up on the discussion from your previous meeting. This allows you to stay in touch and build on the relationship further. 

5. End With Gratitude

Lastly, end your thank you letter by expressing gratitude for their time and consideration. This will leave them feeling appreciated and show that their business is essential to them. 

What Types of Things Can You Say in Your Thank-You Letter?

When thanking a client for their business, you want to show gratitude and appreciation.

In the letter’s first sentence, thank them for the opportunity to have their business. Thank them for their trust and work. Thank them for their confidence and enthusiasm. 

Examples of a Thank-You Letter After Sales Presentation

A thank you letter can seem hard, but it doesn’t have to be. Here are some examples of what your thank you letter could look like: 

Dear (Name), 

Thank you for agreeing to meet and learn more about our products and services. We appreciate the interest that you have expressed in our business, and we would love to build a long-lasting relationship with you. Please inform us if you have something else we can do to assist with your needs.

We look forward to speaking again soon. 

Sincerely, 

Your Name. 

We enjoyed learning more about your business during our meeting yesterday and would love to continue our conversation. If you have any inquiries, please don’t hesitate to reach out. We are available for follow-up meetings anytime and look forward to hearing from you. 

Thank you again for your time and consideration. 

It was a pleasure meeting with you and learning more about your needs. We believe our products and services can help you with your problems. And, we can’t wait to have you as one of our precious customers. If you need anything else, please reach out to us. 

We appreciate your time and consideration, 

We appreciate your interest in our products and services. We are confident that our solutions will help your business reach its goals, and we look forward to a long-lasting relationship with you. If there is anything else we can do to assist you, please don’t hesitate to call us. 

Thank you once again, and have an awesome day! 

Dear (Name),

We really enjoyed discussing our products and services with you yesterday. And we are confident that they will be a great asset to your business. We look forward to furthering our relationship and would be more than happy to answer any additional questions or provide further assistance. You can give us a call at any time for inquiries.

Thank you again for your time and consideration,

Thank you for allowing us to present our products and services to you yesterday. We look forward to having the opportunity to meet with you again soon in order to follow up on our discussion further. Please don’t hesitate to reach out if there is anything else we can do for you.

We appreciate your time and consideration,

What Follow-up Action Do You Take After a Presentation?

• Use a catchy phrase in the start of your Email
• Make sure to start off with a killer subject line.
• Make your pitch compelling and personalized.
• Keep your follow-up email relevant, but don’t feel overwhelmed.
• Stay consistent and follow-up with every prospect.

Following these steps, you can create a great thank you letter after a sales presentation. This will help foster strong relationships with customers and keep them coming back.

Writing a simple thank-you note can make all the difference in growing your business and creating long-lasting customer loyalty. So take the time to show your clients how much they mean to you! 

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

Explore All Sales Letter Articles

Sales report letter: a writing guide with template.

Sales reports are effective tools that present clear interpretations of sales data for analysis and decision-making. They help salespeople understand…

• Sales Letter

How to Follow up on Sales & Convert Prospects

How to follow up sales and keep the conversation going to boost conversion? Keep reading to learn more! Gaining new…

Example of a Sales and Promotion Letter to Engage Prospects

Sales and promotion letters are a great way for businesses to increase sales. It could be by introducing new products…

A List of Compelling Car Sales Follow-up Letters

A car sales follow-up letter is a great way to keep in touch with your customers after purchasing a car.…

Key Advantages and Disadvantages of a Sales Letter

Sales letters are a common tool businesses use to market their products or services. They can be an effective way…

Prospecting Email Samples And Key Tips to Boost Sales

Prospecting emails are a great way to reach potential customers and partners. However, ensuring that your emails are well-written and…

How to Write a Professional Thank You Email That Sounds Genuine

Table of contents

Have you ever struggled to find the right words to express your gratitude?

I've been a freelancer for years, and have had to formulate some of my business processes at work.

One of these processes involve sending a thank you email, and through the years I must have sent hundreds of those.

It's hard to find the perfect words to express your gratitude in a thank you email. The right approach, however, can make your thank you email sincere and meaningful.

Professional thank you emails are the most sincere form of expressing gratitude. They’re also a great way to rekindle conversations/start a long-term professional relationships with people, especially online. Before writing your thank you email, it helps to know the reason for the email (feedback, consultation, providing work), the result you are after (jobs, growth, referrals), and the next steps that you expect the recipient to do.

This blog goes into detail about the following:

• Types of professional thankyou emails
• 7 Examples from my inbox
• Done-for-your templates

How to say "thank you" professionally👇 (including emojis!)

Any time someone helps you with referrals, feedback, introductions—or anything that makes an impact—make sure you thank them. 

Here are some phrases to replace the generic "thank you":

• I appreciate your assistance.
• Many thanks for giving me this opportunity.
• Thank you for referring [name] to me / Thank you for referring me to [name].
• I'd like to thank you for assisting in [service]. I sincerely appreciate it.

Beyond the simple thank you, these are a few common thank you emails:

Thank you for showing up

Sending over a quick thank you note for showing up is a good way to become memorable. 

• For showing up at a physical meeting - "Pleasure meeting you! 😄"
• Experience on a meet-and-greet - "Your recent meetup really meant a lot to me!"

Showing gratitude for help

If someone helped you land a client, or improve your quality of work, email them. The key here is to be formal and show the direct correlation between their tips and your work.

• Landing a Job - "I'm truly grateful for helping me get this job!"
• Public appreciation - "Appreciate the shout-out! 🙏 "
• Feedback - "Your feedback really helped!"

Thanking for the indirect impact

People can have a positive impact on your life without any notice. You read a motivating blog, got new leads from a newsletter, or were inspired by a story—draft a nice appreciation email. 

• Social media posts/video - "Your recent post really blew my mind! 🤯 "
• Newsletter - "I really loved reading your recent newsletter"

Examples of professional thank you emails

You can make a thank you email more intriguing than you think. Here are the examples from my inbox for some inspiration with checklists and done-for-you templates. I used them to build robust relationships across different verticals.

Professional thank you email for support

There are multiple situations wherein you would send this email: After getting helpful tech support, after a meaningful event or workshop, after getting a favor from a colleague, recieving guidance from a mentor, after a purchase or after getting feedback. Here is the format:

Subject: Thank You for Your Support Dear [Recipient's Name], I wanted to take a moment to express my sincere gratitude for the support you've provided. Your assistance has been invaluable to me during this time. Your expertise and timely responses have greatly contributed to the progress and success of our project. It's a pleasure working with someone so dedicated and knowledgeable. Thank you once again for your unwavering support. I look forward to our continued collaboration.

Time is a luxury. If someone reserves that time to meet you or converse with you—show them you respect them and want to continue these meetups. 

For showing up in a physical meeting

If you recently met a prospective client or a mentor for a coffee session or discussion—this email is the best way to follow up. I send this email after every meeting to recall what we discussed and leave an impact on the recipient. 

The key in this email is to not sound too pushy by sending a lengthy essay. Show them you paid attention by outlining the important points. 

• The intro should address why you’re saying thank you.
• A specific part of the conversation or meet-up that you loved is a must, or the email might sound superficial.  
• Sign off with a question to keep the convo going and score another meet-up! (fingers crossed)

Subject Line: Your time is precious, thank you! Content Body: Hi Tess, Thank you for taking out time from your stringent schedule and meeting me. I gained so much insight into the SaaS industry with you today. I was riveted by your POV about Slack as a content distribution channel for the SaaS B2B brands and how you condensed the whole idea into your ebook. It’s like Carl Theodor von Unlanski said, “Great minds, think alike”. There’s still so much I want to talk with you about.  Sign off: Did you like the place we visited? Regards, Bani ‍

Keep it simple!

Wordtune’s alternative to my introduction ensures you don’t use too stuffy a word like stringent and replaces it with “busy”. 

Next time you quickly want to appreciate someone for meeting you and sharing their knowledge, use this done-for-you template. 

Thank you for showing up Template

Subject Line: Thank you for meeting me! ‍ ‍ Hi (first name), ‍ ‍ Body Content: ‍ ‍ It was a pleasure to meet you (mention why you met). I loved your insights on (what you liked about the conversation) (and how you intend to use it).  ‍ ‍ As (add a quote or unique saying to make your note more memorable) ‍ ‍ Sign off: ‍ ‍ Do you want to do another one of these soon?  ‍ ‍ Regards, (Your name)

Experience on a meet-and-greet

Meet and greets are the next big thing for networking right now. When you meet an idol through one of these, try to make an impact. Send them an email on how you intend to carry forward their teachings or what you loved about their work. 

•  Mention which meet-and-greet you’re talking about (there are multiple meet-ups, and mention of it helps them recall the event).
• Use bullet points to outline the best parts. 
• Sign off by showing you’re eager for another meet-up.

Subject line: My dream meetup Hi Emma, Body Content ‍ You’re a vision! Your recent meet-up in Delhi was all I needed to attain more clarity about writing long-form content.  Here are some highlights of the event that I’ll be religiously following: - Using SME interviews and reports to find pain points and create rich-feature snippets - Using the AIDA and PAS approach to form cohesive pieces - Client reviews to reflect real-life solutions for clients and forging trust The way you broke down the structure of your own work into a presentation to explain their importance was commendable, and I cannot wait to attend more of these. It can be difficult to make a blog flow as a B2B SaaS content writer, but you've shared useful insights that will help me get the job done. Sign off: Thank you for this opportunity to learn from you. Do you plan on hosting another meetup any time soon?  ‍ Regards,  Bani

Going to a meet-up soon? Use this template to save time and let your idol know you admire their work and go from admirer to a professional friend. 

Template for experience on a meet-and-greet

Subject line: My dream meet-up ‍ ‍ Hi (First name), ‍ ‍ Body Content: ‍ ‍ You’re a vision! Your recent meet-up at (location) was all I needed (mention the goal you achieved through it). ‍ ‍ Here are some highlights of the event that I’ll be religiously following: ‍ ‍ (Mention 3-4 key highlights of the meet-up. Make sure these aren’t generic.) ‍ ‍ The way you explained (write 2 lines about how their approach was simple and easy to understand) ‍ ‍ Sign off: ‍ ‍ Thank you for putting this together! Are there any other events you plan to attend this season? ‍ ‍ Regards,  (Your name)

If you send thank you emails to someone who’s helped you achieve something—you’ll stand out, and prove that you actually took the advice and worked on it. This is also the way I created some global relations with well-renowned writers. 

For helping land a job/client

With the current economic downturn, securing a job or clients has become difficult. But if someone was kind enough to show you the ropes or refer you to a client/job, do your part, set aside time to thank them.

• The body content should comprise how you’re doing with the new job/client.
• Sign off with a question about their work or life.

Subject line: A thank-you note  Hi Ross,  Body content: I just wanted to check in and say that I’ve been enjoying my work with XYZ a lot. They're teaching me incredible new skills, and I’ve really improved as a writer—all because you helped me land that client.  As a result of your guidance, my career has taken off, and I have been given many opportunities. :) Truly grateful for all the thoughtful feedback from you! Sign off: What’s new with you? Any interesting updates in your work life? Regards,  Bani

Thank you email template for helping land a job/client

Subject line: A thank-you note Body text: Hey (First name), I just wanted to check in and let you know that it’s been a real treat working with you. Thank you for (reason). You helped me a lot, and I improved with every assignment—a quality that is now opening doors to many new opportunities.  I’m grateful for all your help on my (the work they helped you on). You helped me learn a lot. :) Sign off:  How have work and life been for you? Any exciting new projects in the pipeline? Regards, (Your name)

Public appreciation

A professional gave you an online shout-out to appreciate your work or congratulate you on some new exciting event in life—this is the time you can harness their attention and get to know more about them. 

• Subject line should be some version of “Thanks for the shout-out”.
• Kick off the conversation by complimenting their work.
• Ask about them. 

Subject Line: Thank you for the shout-out  Hi Jenny,  Body Content: Thank you for your shout-out on my latest article for “Klaviyo’s Memorial Day Email Guide”. I loved how you explain the study of “Uri Hassan” in more detail.  I saw your work in XYZ and it helped me get rid of writer’s block (as it claimed). I also love the witty use of emojis in your articles—adds spice to them! Sign off: What else is new with you? Have any exciting projects to work on? Regards,  Bani Kaur

Be responsive and return compliments with this done-for-you template: 

Email template for public appreciation

Subject line: Thank you for the shoutout Hi (First name), Body content: Thank you for your shout-out on my (the work they complimented). I especially (mention what you liked about their shout-out). I saw your work in (their work) and it helped me (how it helped you along with how you’re using it).  Sign off: What else is new with you?  Regards,  (Your name)

For Feedback 

This professional thank you email is the key to ensuring the person remembers you.

• Mention when they helped you. 
• Mention how you’re utilizing their feedback.
• Ask about them.

Subject line: You’re a true mentor Hi Jim, Body content: Remember how you provided constructive criticism on one of my pieces? Well, after applying your tips, that piece is now ranking 2nd for the primary keyword.  It wouldn't have been possible without your guidance and regular review of my work. I’ve also landed 2 new clients and optimized my profile, like you advised.  The results are spectacular.  I’m so grateful to have a mentor like you to guide me. Thank you.  Sign off: I’ll keep learning new skills like you said. What’s new with you? Did you finish that Ebook about “Marketing 101”? Regards,  Bani

Email template for feedback 

Subject line: You’re a true mentor ‍ ‍ Hi (First name), ‍ ‍ Body content: ‍ ‍ Remember how you (the event being recollected)? Well, it has helped me (show it has helped you).  ‍ ‍ It wouldn’t have been possible (one achievement because of their guidance).  ‍ ‍ I’m so grateful to have a mentor like you to guide me. Thank you.  ‍ ‍ Sign off: ‍ ‍ How are things going with [a specific project you know they’re working on]? ‍ ‍ Regards, (Your name).

Thanking for indirect impact

People can influence your life in many ways. It can be through their actions, their work, or even an unintentional gesture. But that’s also the point of connection for you—sending an email referencing their impact on your life makes their day. Not only do they smile reading your note, but might also ask about you.

Social Media Post/Video 

You stumbled upon their Instagram reel one day and now you’re following in their footsteps to follow your dreams. You should send a thank you email for helping you take a big but necessary step. 

• Mention the specific post/video that inspired you 
• Sign off by asking about them

Subject:  Thank you for amazing content Hi Kaitlyn,  Body content: Your recent post about the strategies to ride out the recession without losing any clients has been an invaluable pieces of advice.  Here’s what I loved about it: - The first section about how quality rivals the layoffs. (If we upskill—there’s still work) - The writing leads links (I’ve applied to three, by the way) which cuts down research time - The last statement about “You can either scream recession on the top of your lungs or use that energy to build a solid personal brand”  Your industry knowledge is always full of golden nuggets! Thank you for sharing this useful post. Sign off: What are you working on next? Regards,  Bani

Keep it professional but spike your language

I personally like this alternative because it embellishes the tone but does not overdo it with unnecessary jargon. 

Want to comment on new work in your network but don’t have the time to craft perfect emails? Here’s a template for you: 

Thank you email template for social media content

Subject line: Thank you for amazing content ‍ ‍ Hi (First name), ‍ ‍ Body content: ‍ ‍ Your recent post about (mention the post and what it was about).  ‍ ‍ Here’s what I loved about it: ‍ ‍ (Admire their work by breaking it down and correlating it with your views). ‍ ‍ Your industry knowledge is always full of golden nuggets! Thank you for sharing this useful post.  ‍ ‍ (Use Wordtune to find its alternatives) ‍ ‍ Sign off: ‍ ‍ What ar you working on next? ‍ ‍ Regards,  (Your name)

Newsletters

Newsletters are comprehensive emails that share useful information, updates, knowledge, and personal stories. If there’s a newsletter that you particularly loved, respond to it and step up your connection-building game. 

• Use an intriguing subject line (reply to a newsletter instead of creating a new thread).
• Ask a question for sign-off to keep the conversation going. 

Subject line: A happy coincidence Hi Rayleigh, Loved reading your newsletter.  Like you, I also brought in a my highest income in July since I started freelancing. Do you know the secret to this success? It’s because I took your consultation call and onboarded 3 new clients! I also started posting on Twitter after talking to you—and even though I am still getting the hang of it—I hope I can position myself as a distinct brand soon.  Freelancing is overwhelming but I am loving it now. I hope to learn every week from you and know this, I have never waited so eagerly for any newsletter. Yours was everything and more that I’d hoped for. Thank You so much! Sign off: How was your recent trip to Greece? Regards, Bani

Use this done-for-you template to highlight lessons in a newsletter. Let the author know how their efforts are bringing results and that you’re elated to be a part of their mailing list. 

Email template for newsletter reference

Subject line: Thank you for sharing ‍ ‍ Hi (First name), ‍ ‍ Body content: ‍ ‍ (Start with why you loved the newsletter and how you related to it). ‍ ‍ I also (what you implemented from their newsletter). I was eagerly waiting for your newsletter, and it’s finally here. ‍ ‍ It’s everything I hoped for and more. Thank You so much! ‍ ‍ Sign off: ‍ ‍ How did [something they talked about doing] go? ‍ ‍ Regards,  (Your name)

Emails full of sunshine and gratitude

The value of a simple “Thank you” is undervalued. From forging new connections to improving the existing ones—thank yous help break the ice. It can be exhausting to write so many thank-you emails each day, that's why we’ve included the templates in this guide. 

So, press “Send” and take your professional relationships from strictly work-related to long-term friendships!

Share This Article:

8 Tips for E-commerce Copywriting Success (with Examples!)

The Brand Strategy Deck You Need to Drive Social Media Results + 5 Examples

Grammarly Alternatives: Which Writing Assistant is the Best Choice for You?

Looking for fresh content, thank you your submission has been received.

• Get Unlimited Access

• See All Courses >
• SUCCESS STORIES

• GET YOUR FREE LINKEDIN HEADLINE SCORE >>

• GET YOUR FREE RESUME SCORE >>

• GENERATE YOUR JOB-WINNING COVER LETTER >>

• FIND ANY CONTACT’S EMAIL ADDRESS >>

• ResyMatch.io Scan and score your resume vs. any target job.
• ResyBuild.io Build a job-winning resume using proven templates and advice.
• CoverBuild.io Have AI generate a personalized, job-winning cover letter in
• HeadlineAnalyzer.io Transform your LinkedIn headline into a job-generating machine.
• ResyBullet.io Scan, score, and upgrade your resume bullets.
• Mailscoop.io Find anyone’s professional email address in seconds.
• The Job Search Email Playbook Our 100+ page guide to writing job-winning emails.
• Value Validation Project Starter Kit Everything you need to create a job-winning VVP.
• No Experience, No Problem Learn how to change careers with no experience.
• The Interview Preparation System A proven system for job-winning interview prep.
• The LinkedIn Launch Formula A proven system for six-figure success on LinkedIn.
• See All Blog Posts Check out all of our job search articles & posts.
• HeadlineAnalyzer.io Scan your LinkedIn Headline and turn it into a job-generating machine.
• LinkedIn Profile Optimization Our comprehensive guide to optimizing your LinkedIn profile.
• LinkedIn Headlines Learn how to write a crazy-effective LinkedIn headline.
• LinkedIn Profile Picture Learn how to create a job-winning LinkedIn profile picture.
• LinkedIn About Section Write a job-winning About section (with examples!)
• LinkedIn Cover Photos Learn how to create a job-winning LinkedIn cover photo.
• GET YOUR FREE LINKEDIN HEADLINE SCORE >>
• ResyMatch.io Scan your resume and turn it into a job-generating machine.
• ResyBuild.io Build a beautiful, job-winning resume using recruiter-approved templates.
• Resume Examples Check out example resumes for a range of job titles and industries.
• How To Write A Resume Learn how to write a resume that actually wins job offers.
• Resume Summaries Our guide on writing a job-winning resume summary.
• Resume Tips & Action Words 175+ tips & examples to supercharge your resume.
• GET YOUR FREE RESUME SCORE >>
• CoverBuild.io Use our tool to generate a personalized, job-winning cover letter in
• Cover Letter Examples Check out example cover letters for a range of job titles and industries.
• How To Write A Cover Letter Learn how to write a cover letter that actually wins job offers.
• Cover Letter Templates Check out our proven, job-winning cover letter templates.
• Addressing A Cover Letter Learn how to start a cover letter the right way.
• GENERATE YOUR JOB-WINNING COVER LETTER >>
• Mailscoop.io A tool to help you find anyone’s professional email in seconds.
• How To Get A Job Without Applying Online Our flagship guide for effective job searching in today’s market.
• How To Network Our comprehensive guide on learning how to network.
• Tips For Better Networking Emails 6 tips for writing networking emails that actually get results.
• What To Ask In An Informational Interview 10 great questions to ask during a networking conversation.
• FIND ANY CONTACT’S EMAIL ADDRESS >>
• How To Prepare For Interviews Our proven preparation framework for turning more interviews into offers.
• How To Create A Job-Winning Interview Presentation Learn our “silver bullet” Value Validation Project presentation strategy.
• Interview Questions & Answer Examples Job-winning example answers for common interview questions.
• What To Wear To An Interview A simple guide to dressing for the job you want.
• How To Write A Job-Winning Thank You Note Learn how to write a post-interview thank you that wins job offers.

This Is The Most Effective Post-Interview Thank You Email

• 1.4K shares
• Facebook 1.0K
• LinkedIn 159
• Twitter 178
• Pinterest 28

“It was a pleasure speaking with you today. Thank you for the recommendation to read The Power of Less, maybe we can trade notes when you're done with Tribes! We will be in touch about next steps soon.”

That was part of a reply I received to a post-interview thank you email I wrote to a VP of sales. Four hours after receiving that reply, I got a call from the recruiter offering me a job.

A month after I was hired, I had a one-on-one with that VP and the first question she asked me was about the books we recommended to each other.

Leading up to the thank you email, we had spent 40 minutes on the phone together talking through introductions, behavioral questions, and case studies to see if I was a good fit for the role. While that conversation factored into the decision, my answers weren't what stood out in her mind.

It was the personal touch that stuck.

As a candidate, you want to be focused on two things during the job search:

• Building relationships with people who can influence the hiring decision
• Standing out from all of the other candidates vying for this job

The post interview thank you email is a highly effective (and incredibly easy) tactic that covers both bases. It's also overlooked by 76% of job seekers. Talk about low hanging fruit!

After interviewing at dozens of companies with over 100 people, I've had the chance to send (and test) plenty of thank you notes. This article will walk you through the template I've found to be the most effective and helped me land jobs at leading companies like Google, Microsoft, Twitter, and more.

In this post, we'll cover:

Why A Post-Interview Thank You Email Matters

• How To Follow Up After An Interview — The Basics Of A Great Thank You Email (With Answered FAQ)
• How To Write A Thank You Interview Email: A Step-By-Step Guide
• Post-Interview Thank You Email Templates & Examples

2 Common Thank You Email Mistakes To Avoid

• The Most Effective Email Template
• How To Follow Up If You Haven't Heard Back From Your Interview

Before we get technical, it's important to understand why writing a thank you note is important in the first place.

Most people think their interview is over when they walk out of the building. Whether they absolutely crushed it or things didn't go according to plan, it's out of their hands now, right?

Not so fast.

Hiring managers at top companies pay very close attention to how and when their candidates follow up . Most are expecting some sort of thank you and failing to send one could actually cost you the job.

The data reveals that close to 80% of hiring managers feel that thank you emails are helpful when deciding between candidates. 22% of employers are   less likely to hire a candidate who does  not  send a thank you and 91% actually  like  being thanked  (imagine that!).

In addition to playing into your potential employer's expectations, thank you emails are an easy way to stand out from the competition. Despite all of the data above, only 24% of job seekers actually take the time to send a thank you note after their interview.

Part 1: How To Follow Up After An Interview — The Basics Of A Great Thank You Email (With Answered FAQ)

Before we dive into our post-interview thank you email templates and examples, we're going to walk through the fundamentals of sending a thank you note that will boost your chances of landing the job offer.

Should I Email, Call, Or Hit Them Up On Twitter?

If you run a Google search for “interview thank you notes,” you'll get all sorts of suggested mediums for sending – email, phone calls, Twitter, text messages, and even handwritten notes.

All of these can get the job done but we want to choose the method that's going to make things fast and easy for the interviewer on the other end.

Rather than sliding into their DMs, the data shows that interviewers prefer receiving thank you notes via email (with phone calls coming in at a close second):

When you're in the room on interview day, it's much more natural to ask for someone's email than their phone number. On top of that email allows you to spend time crafting your response and you can track them using a tool like Yesware to help gauge interest.

For those reasons, I recommend sending all of your thank you notes via email.

“But what if I forgot to ask for their email and don't have it?”

No problem! There are plenty of tools out there that make it super easy to track down someone's email address. My favorite is Mailscoop.io .

All you need is the person's full name and the link to their company's website (so if they work at Spacex, it would be www.spacex.com) and Mailscoop will spit it out in just a few seconds:

After you've got your hands on their email, you can head over to Mail Tester , or another email testing website, and plug it in to verify that it exists on the company's email server. If it does, you're good to go!

If all else fails, you can always email your recruiter and ask them for the person's contact info. Sure, it's best to get it upfront but you're better off swallowing your pride to send your thank you email than sending nothing at all.

When Is The Best Time To Send A Follow Up Email After An Interview?

This is a question I get a lot.

When it comes to following up with hiring managers, posting articles on social media, or sending breaking news to a contact, timing is everything and there is a science behind it.

When it comes to thank you notes, the golden rule is simple:

Q – The Best Time To Send Your Thank You Note? A – As quickly as you can while still allowing yourself enough time to craft a quality email!

If you're a numbers person, shoot for 30 minutes – 2 hours after the interview, but don't pull your hair out if you can't get it out until later in the day. Life gets in the way and it's far more important to send it later than not send it at all.

What Subject Line Should You Use For Your Interview Thank You Note?

Sometimes coming up with a subject line can be the hardest part of writing an email! In this case, you don't need to go crazy — something short and to the point will do just fine. My recommendations are:

• Thank you for your time today [Name]
• Following up on our interview today
• It was great speaking with you

Any of those will do the trick!

These are all short, sweet, and leave no room for confusion. If you're really struggling to come up with something, feel free to borrow one of them.

Should You Send A Handwritten Note?

Sending a handwritten note is a great way to make sure your thank you stands out, but it takes time. If you're able to get your email sent within the first 24 hours, you're better off doing that.

If you're set on sending a handwritten note, my number one piece of advice is to use good old fashion snail mail.

Sending a thank you via USPS is going to take a few days, but it will almost certainly be a lot harder to ignore.

How Long Should A Thank You Email Be?

Your interviewer is likely busy. So, try to keep your post interview thank you email short and sweet. 80-150 words in 2-3 concise paragraphs are all you need.

Can you write less? Maybe. But there’s a good chance that your short email will sound generic or lack some key ingredients.

Part 2: How To Write A Thank You Interview Email — A Step-By-Step Guide

Now that we’ve got the basics covered, it’s time we dig in to the anatomy of a thank you interview email! 

You’ll want to…

#1 Express Your Appreciation

Let the interviewer know exactly what you’re thankful for. Perhaps you’re thankful for their time or for meeting with you. But those things are pretty generic, right?

Instead, be specific about a part of the interview you actually enjoyed. For example, maybe your interviewer told you about one of the company’s new programs or projects. How has learning about that program or project made you more excited about potentially working at this company?

Here’s an example of how you would build your introduction: 

“Hi, James! Thank you for our conversation earlier today. I really enjoyed learning more about EcoWise’s plan to launch a new app for consumers to track their renewable solar energy credits, and I am eagerly excited to improve the app’s UX if selected for the role.”

Once you’re done with this introduction, be sure you…

#2 Personalize The Message

Your interviewer may get thank you emails from other candidates. And you don’t want your email to sound like all the others. So, you must personalize the message.

How do you do that? For one, you address the interviewer by name. But you should also mention specific details about things you and the interviewer talked about.

Picking up the example above, you could go with something like: 

“In my previous role at BrainBloom, I helped increase user retention by 30% by designing an interactive chatbot assessing users’ most searched topics within the app. I think we can work on something similar for EcoWise’s app.”

For example, you can briefly share an idea of how you would solve a company challenge that the interviewer mentioned during your conversation. If you haven’t already, it could also be a good time to share a Value Validation Project to really demonstrate your interest and ability to solve a specific problem.

#3 Wrap Up And Express Your Enthusiasm For Next Steps

Wrap up by expressing you’re looking forward to continuing your conversation the next steps.

In our example, this would look something like: 

“I look forward to discussing this further in the next steps! Best wishes,  Willie Sherman”

But don’t hit “send” just yet! First, you’ll want to make sure you…

#4 Proofread Everything!

Last, but certainly not least, is proofreading every single detail of your thank you email before you send it!

If you're writing your thank you note in something like Gmail, I definitely recommend installing a plugin like Grammarly  or Hemingway . They will catch any spelling errors  and make suggestions for better grammar to help improve your writing.

Once you have your final draft in front of you, read it out loud! Then send it to a friend to get a double confirmation. If everything looks good after that, you're all set to send!

Let’s recap on what a great thank you interview email looks like:

Part 3: Post-Interview Thank You Email Templates & Examples

Now that we've covered the basics of great thank you notes, we can dive into the science behind writing one that will stand out from the crowd and get you hired.

We'll start by calling out two common thank you email templates that you should avoid . These are email templates that everyone ends up using because they're easy and average. Our goal is to stand out — to zig while everyone else zags — which means we don't want boring, boilerplate templates.

Next, I'll walk you through the methodology behind my thank you email strategy. I'll show you how to craft an email that will set you apart from the competition and bump you up on the interviewer's short list. Then you can get a copy of my post-interview thank you email template along with several thank you email examples from real people in my community!

Now, let's dive into the science behind writing a thank you note that helps you build a relationship with your interviewer and stand out from other candidates.

We'll start by looking at the mistakes most candidates make when sending their post-interview thank you emails.

When it comes to thank you's, the most common formats tend to fall into two buckets:

Bad Email #1 (Don't Use This!) Dear Mr. Last Name: I enjoyed speaking with you today about the assistant account executive position at [Company].  The job seems to be an excellent match for my skills and interests. In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department. I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position. Sincerely, Name

This email showcases zero personality and is so painfully formal that it can actually come off as unprofessional. You just spent an hour in a room trying to build a relationship with this person, you want your thank you note to be a reflection of your conversation!

Here's what the second most common email looks like:

Bad Email #2 (Don't Use This, Either!) Hi Name, Thank you for taking the time to meet with me today. I really enjoyed speaking with you about the position and am looking forward to next steps. Best, Your Name

While this is far better than Email #1, it leaves a lot on the table. Again, after chatting with someone for an hour, you should have a little bit more to say than “thanks, hope to hear from you soon!”

Remember, your thank you note is a huge opportunity for you to stand out, continue building a relationship with your interviewer, and cement that positive association in their mind.

We want to make sure we're doing everything we possibly can to capitalize on those three things.

Click Below To Get My “Copy & Paste” Post Interview Email Template Completely Free: Download A Free Copy Of My Proven Thank You Email Template

A Great Thank You Note Starts During The Interview

In order to maximize the value we deliver with our thank you note, we need to gather as much information as we possibly can during the interview.

These details come from the small talk you make before the interview starts, the conversations sparked by your answers or your resume, and the questions you ask your interviewer .

This is more of an art than a science and truly a case of practice makes perfect. Here are some pointers to get you started:

• There is always a few minutes of small talk before the interview starts – use that to spark up a conversation. For example, if it's a Monday or Tuesday, ask how their weekend went. If it's Wednesday – Friday, ask if they have plans for the upcoming weekend.
• If they begin talking, ask follow up questions. The longer you can get them to continue, the more information you get and the higher the odds of them creating a positive association with you in their brain .
• At the end of the interview, have questions prepared ( here's a list of my favorites ). I always end an interview by asking them about their personal life outside of work.

The more personal information you get during the interview, the more ammo you have to include in your thank you note.

Remember the response I quoted in the opening paragraph of this post?

That VP had asked me about a book I read recently that made an impact on me. As soon as I answered, I asked her the same question. I hadn't read the book she mentioned, but I was very familiar with the author (Seth Godin).

I followed that up by asking her what she likes to read ( “are you a non-fiction only kind of person?” ) and how she finds the time to read with her crazy schedule.

Those two follow up questions sparked a conversation that lasted 15 minutes and helped me build a rapport.

In my thank you note, I mentioned that I ordered the book and appreciated the recommendation. A week later (after reading it), I followed up with her and mentioned my two favorite points the author made.

The mention in the thank you note helped me land the job and the follow up helped me start my new career with a fan in upper management.

If you want to ace your thank you note, you’ll need to bring in your a-game during the interview. This guide will help you effectively prepare for your next interview and walk out this amazing inputs for your thank you note!

The Most Effective Thank You Email Template

As mentioned above, I went on 50+ interviews and spoke to well over 100 people during the course of my job search. That meant a lot of thank you notes and, better yet, a lot of opportunities to test what format works best.

After all was said and done, the template below is the one my data showed to be most effective. I measured “effectiveness” by the percentage of people who replied as well my success rate for scoring a slot in the next round of interviews (or getting the offer).

What To Include

To start, we lead off with our “thank you.” It sounds obvious, but you'd be surprised at how many people fail to actually include the words “ thank you ” in their note, (seriously, I see this a surprising amount with the people I coach). Instead of actually saying it, they imply it  by saying stuff like “great chatting with you.”

People are busy, especially as you get further up the food chain. Their time is valuable and it goes a long way to acknowledge that. So don't just imply it, write out the words!

Next, we make a point to show them that we listened and understood.

Full attention is a rare thing in today's world and people like interviewers expect to get it from you. By recapping a point that you spoke about in your conversation, it shows that you were listening and engaged.

Bonus points if you add in an action you took based on the conversation, or share a relevant (and quality) piece of content!

Then, at the end of the email, we do the exact same thing by taking a personal angle in the PS. For best results, mention taking action against advice your interviewer gave you, illustrate your results, and finish with a follow up question.

This helps solidify your level of engagement in the interviewer's mind and keeps the door open to continue the conversation and build the relationship.

Now that you understand why each piece of the thank you email puzzle is important, let's check out a few examples of what an awesome post-interview thank you email looks like:

My Post-Interview Thank You Email Template & Examples

Click below to get a free copy of my proven Thank You email template, along with real-world examples of Thank You notes that worked. All you need to do is copy, paste, fill in the blanks, and hit send!

Click Below To Get My “Copy & Paste” Post Interview Email Template For Free: Download A Free Copy Of My Proven Thank You Email Template

How To Follow Up If You Haven't Heard Back After Your Interview

When it comes to getting the result you want (a job offer), persistence is key.

Sending a post-interview thank you email is always a must, but your work doesn't end there.

Hiring teams are  busy – they're interviewing other candidates, they're corralling colleagues for feedback, and (most importantly) they're still doing their jobs! Sometimes things fall through the cracks. While it's not ideal, we're all human and it happens.

If you want to boost your chances, you need to follow up.

Following Up When You Haven't Heard Back

The key to a great follow up is being politely persistent without being overbearing.

First, check back to see if the hiring team gave you a timeline. If the recruiter said, “we'll get back to you in a couple of weeks,” don't send a follow up one week later. Respect the timeline, but don't be afraid to follow up right when it ends.

Set a reminder in your phone or calendar for two weeks!

If you didn't get a clear timeline, my rule of thumb is to follow up every five business  days.

Austin's Five Day Follow Up Rule

My rule of thumb is to follow up every 5 business days when you haven't heard back and haven't been given a timeline.

Here's a quick email template you can use:

Hi [Name], I hope you are having a great week! I wanted to reach out and express my continued interest for the [Job Title] role. I know this is a busy time and I completely understand that there is a lot going into this decision. If there's anything else I can do or provide that would be helpful, please let me know! Best, [Your Name]

Updated Follow Up Email Template For Uncertain Times

If there's one thing COVID-19 has taught us, it is that unforeseen events can arise at any time. Whether it's a pandemic, an economic crisis, or acts of God, we will want to change the language in our emails.

The tests I've run with my clients have shown that following up with empathy is what works in uncertain times.

Here is the interview follow up email template you can use:

Hi [Name], I hope you are doing alright given everything that’s happening right now. I know this is an uncertain time and that there is a lot to deal with both personally and professionally. With everything going on, I completely understand that there may be delays in responses and/or with the process. Please take the time you need and stay safe. I did want to reach out to let you all know that I am still very excited about this opportunity. If there is anything I can do or provide that would be helpful, please let me know. I’m sending my best to you, your family, and your colleagues. Best, [Your Name]

There you go! You should be all set to send an awesome thank you email  and  stay on top of the company to make sure you're top of mind and standing out from the crowd.

If you missed it earlier, here's a link to my post-interview thank you email template complete with multiple examples:

• Connect on LinkedIn
• Follow me on Medium
• Follow me on Instagram

Austin Belcak

Austin is the founder of Cultivated Culture where he helps people land jobs without connections, without traditional experience, and without applying online. His strategies have been featured in Forbes, Business Insider, & Fast Company and has helped people just like you land jobs at Google, Facebook, Amazon, Apple, Microsoft, Twitter, & more.

22 thoughts on This Is The Most Effective Post-Interview Thank You Email

Incredible piece of advice! You’re definitely a career strategist. I tried this strategy and it worked, and I’m happy. Thank you!

Awesome Maito! I’m so happy to hear it helped you score the offer 🙂

That’s what i needed the most right now because every time after my interview i always wonder what to write and how to write it, so thanks a lot for helping me out here and i am sure i am going to bookmark this for sure. cheers to this article.

I’m super happy to hear it Ritesh! I know it can be confusing trying to figure out how and when to follow up – I’m glad the article helped clear things up!

Nicely done. Thanks. Constructive feedback: I think you have “and causation doesn’t imply correlation” reversed.

Good catch, thanks!

Well written and very helpful!!

Appreciate it Trent!

That’s a great article and i was searching for this content because i didn’t know that doing follow up after applying for job is have this much importance so i was looking for how to do follow up process, thanks a lot for letting us know.Going to bookmark this for sure.

I enjoyed visiting your webiste. I leave comments rarely, but you definately up deserve a thumbs!

Easy to check out, easy to read…heck I had formed to leave a commment!

Ha! I see you what you did with “bad email #1.” I actually read that email example on another site and thought “should I really be that formal after having such a great interview? Let me see if other websites agree.” Thank you for confirming my suspicion.

Haha I didn’t have the “don’t use this” at first and people were actually using that template Jeremy – glad you made your way to the right one 🙂

Very helpful, specific and easy-to-implement advice. Much appreciated!!

You got it!

Any advice on writing a thank you email after totally blowing a interview? I was so nervous I don’t think I answered anything they asked me. After walking out the door a moment of clarity hit me and I wanted to go back in. Is there any way to ask for a do-over?

really helpful, love your insight, and thanks for sharing Austin!

You got it Jon!

I just went on an interview. It was first in 9 years and after the interview I went to look up When is the best time to send a thank you follow up letter? Well it was with in 24hrs and I landed up on your site and I found out I did not ask enough questions. How can I rectifty that in my thank you letter? I am going to write my letter and hope you get back to me soon, but if not I will do my best with what I read in your article so that I can send it off in a timely manner. I know now for next time what to ask. Hopfully my thank you letter will set me apart from the crowd and will win me this position. Thank you for your site. It’s very informative.

Hey Carla, that’s ok! The thank you template here is best case scenario. Not everyone is going to remember to ask those questions or get all the info! The best thing you can do right now is send a thank you email as soon as possible. Thank them for their time, tell them that you enjoyed meeting them, and you’re looking forward to next steps.

Greate article. Keep writing such kind of info on your blog.

Im really impressed by it. Hey there, You have done a great job. I will certainly digg it and in my view suggest to my friends. I am confident they will be benefited from this website.

Thanks so much, I appreciate it!

LEAVE A REPLY Cancel reply

You must be logged in to post a comment.

Most Popular Posts

YOU’VE SEEN AUSTIN IN

WHAT CAN I HELP WITH?

Welcome Back To Cultivated Culture!

Log into your Cultivated Culture account using one of the options below:

You have exceeded the maximum number of phone messages in a 24 hour period. We limit the number of times you can request security codes in order to protect your security. Please try again later or /contact">contact us for assistance with accessing your account.

Forgot your password? Click here to reset.

Need a free acount? Click Here To Sign Up

By logging in, you agree to Cultivated Culture's Terms of Use , Privacy Policy , and agree to receive email updates.

One Free Account, Four Job-Winning Tools

Sign up for a free Cultivated Culture account and get access to all of our job search tools:

Your Bullet Score is:

Sign up for a free Cultivated Culture account to get the full breakdown of your bullet along with suggestions for improving it:

Sign Up To Save & Export Your Resume

Sign up to create, save, and export your resume and get access to our suite of job search tools!

Sign Up To Get More Free Email Searches

Create a free account to unlock more email searches and get access to all four of our job-winning tools:

Your Headline Score is:

Sign up for a free Cultivated Culture account to get the full breakdown of your headline along with suggestions for improving it:

Already have an acount? Click Here To Log In

We Just Need You To Verify Your Email.

We just emailed you a 6-digit code. Please check your email and enter it below.

Note: Your progress will not be saved until your email is verified. Closing this pop up or window might cause you to lose your progress.

Invalid Code

Choose one of the options below to get the verification code we sent you!

We'll need you to verify your email address before you're able to unlock free scans.

We'll need you to verify your email address before you're able to unlock free templates, saves, and exports.

We'll need you to verify your email address before you're able to unlock free email searches.

We sent a verification code to your email, all you have to do is paste that code here and submit to get full access!

Looks Like You Still Need To Verify Your Email Address!

Whoops! Looks like you still haven't verified your email address. We'll need you to do that before granting free, unlimited access to our tools.

If you can't find the original verification email, click the link below and we'll send a new one:

Sent! Please check your email.

Oops you've hit your credit limit..

Looks like you've used all 10 of your free credits for the month. Your credit limit will refresh in days. You can learn more about your credit limit here.

Want to stop worrying about credits?

Sign up for our Unlimited plan to get instance unlimited access to all of our jon search tools for one low price. Click below to learn more:

Go Unlimited!

Change plan.

Upgrade to get unlimited access to our full suite of tools to help you craft personalized job application materials in 15 minutes (or less!).

Go Unlimited (& Save 10%)!

Upgrade to get unlimited access to our full suite of tools to help you craft personalized job application materials in 15 minutes (or less!), and 10% off our regular pricing thanks to your friend :

Your Unlimited plan comes with...

Unlimited access to 6 of our job search tools

Unlimited AI optimizations and generations

200 Mailscoop searches per week

No obligations - cancel any time

By clicking "Upgrade My Plan," you agree to Cultivated Culture's Terms of Service and Privacy Policy

By clicking "Change Plan," you agree to Cultivated Culture's Terms of Service and Privacy Policy

Confirm Your Plan Change

Here is a summary of your plan change:

Current Plan:

Please note the following for plan changes:

Your new plan and rebill date will be effective immediately

The number above depict retail plan pricing, any adjustments or credits will be available in the Invoices section of your Billing tab

If you're moving to a lower cost plan, the difference will be credited to your account and applied towards your next payment

By clicking "Confirm Plan Change," you agree to Cultivated Culture's Terms of Service and Privacy Policy

Unlimited Plan Upgrade

Change payment method.

Promo code has been applied to your purchase!

Note: This is a monthly subscription, your card will be automatically charged every month until you cancel your plan.

Terms of Use | Privacy Policy

(C) 2024 Cultivated Culture

Note: You will not be charged for updating your credit card using this form. After your new card is added, you will be billed on the date of your next billing cycle.

Upgrade Complete!

You are officially a

Unlimited Member

Invoice Details

Paid Today:

Start Date:

Subscription:

Next Bill Date (Est.):

Note: This receipt and future invoices will be available in the Billing Tab of your Account Dashboard .

Do You Want To Secure Your Account?

Increase your account security with one of our multi-factor authentication options:

Choose An Authentication Method

Awesome! Let's make your account more secure.

Choose your preferred authentication method:

Text Message Authentication

Enter the phone number that you want to use to set up text-based authentication for your account:

Text Message Verification Code Sent!

Please check your phone for verification code and enter below:

Email Verification Code Sent!

Please check your email for verification code and enter below:

No problem, we'll skip this for now. Do you want us to remind you to secure your account?

It's great to have you. We just have a few questions so we can personalize your experience with our tools:

• I haven't applied to any jobs yet and I am not sure where to start
• I know what types of jobs I am looking for and I have started applying or I plan to start soon
• I have been applying to jobs for 3 months or longer, but haven't gotten the results I'd hoped for
• Get a job in the same industry I currently work in
• Switch careers and get a job in a new industry
• Get promoted at my current company
• Improve my resume
• Improve my cover letter
• Enhance my LinkedIn presence
• Find jobs that I am compatible with

The Follow-Up Thank You Email That Got Me Hired One Week After the Interview

Published: August 17, 2023

Can you get the job you want by sending a thank you email after a final interview? It's common practice for candidates to research the company they’re interviewing with. But many great interviews don’t turn into a job.

When interviewing at HubSpot, I sent a thank you email that impressed my interviewers so much they hired me within seven days. Apparently, that's 20 days faster than their average turnaround.

Next, we'll show you how to write a great thank you email after your next interview to achieve similar results.

• Should You Send an Email?
• How to Write a Thank You Email
• What Not to Do

Should you send a thank you email after a final interview?

Most people get nervous about job interviews, and you probably do too. That can lead to some confusion and stress about the best way to follow up. Recruiters and hiring managers are busy. You don’t want to bother them, but your timeline and priorities are important too.

30 Free Follow-Up Email Templates

Follow up with colleagues, sales prospects, recruiters, and networking connections. Great for...

• Sales Prospects
• Job Recruiters
• Networking Connections
• Workplace Colleagues

Download Free

All fields are required.

You're all set!

Click this link to access this resource at any time.

At the same time, even in a great job market, there is a lot of competition out there. According to Zippia , only about 6 out of 250 corporate job applicants actually get called in for an interview. And Robert Half’s research says that the shift from local to remote hiring means that employers are getting 54% more applications from skilled applicants.

With many jobs asking for two to four interviews per candidate , how can you stand out? Building relationships throughout the hiring process will take some time and creativity. But there is a simple and time-tested strategy that applicants don’t always remember – writing a great thank you email.

Best Thank You Interview Email

The best thank you email after a final interview is like the thank you notes that parents have their kids send after birthdays and holidays. It’s a way to show that you appreciate their time and effort, and to genuinely say thank you.

The work for your thank you email actually starts during the interview. Get your interviewer's name (and correct spelling) and jot down a few notes. This will make it easier for you to reference your conversation later when you follow-up with an email.

Your thank you email should be sent within 24 hours after your interview. No need to write a novel — this email should be sincere but concise. Be sure to:

• Drive home your interest for the role and company.
• Call out something that you found interesting in the conversation you had.
• Offer to answer any questions

But this is for your dream job and not your favorite aunt. So, let’s talk about standing out with your thank you note so you can get the job you want.

How to Write a Thank You Email After an Interview

1. review your research..

47% of recruiters say they would reject candidates that had little knowledge about the company they're applying to. That's why it's important to resesarch the company as well as the people who will be conducting the interview. Successful candidates look through company websites, Glassdoor, and social media. That research is necessary for a successful job interview. At the same time, this research doesn’t always surface during those conversations.

Because even the best interviews are stressful, it’s easy to forget the details. But those details are what recruiters and hiring managers are looking for in a candidate because they show how excited you are about the job.

While it’s not always possible to take notes during an interview, be sure to make notes afterward. For interviews where you speak with many people, try to write some quick notes after each conversation. This makes it easier to remember what was special about each person and interview.

Before you start writing your thank you emails, review your notes and research. This will make it easier for you to create compelling thank you notes.

2. Learn what not to do.

You want to be the perfect candidate for the job. That means that you might look to a thank you email template to craft your thank yous. But that’s probably not your best next step.

If you search "Follow up email after interview" in Google, you'll come across boring email templates like this one:

Dear[Name],

Thank you so much for taking the time to interview me yesterday. It was such a pleasure to learn more about the team and position, and I’m very excited about the opportunity to explore a career with your company.

I look forward to hearing back from you about the next steps, and please let me know if I can provide any additional information.

[Your name]

So, what's wrong with it?

• Feels like a template email.
• Fails to mention any personal connection or topic of conversation that occurred during the interview.
• Conveys a lack of interest in the company.
• Provides no added value to the interviewer.

If I sent this as my follow-up thank you email, I might as well not have sent one at all. I needed to prove that I deserved the job. That I was the person this team needed.

3. Write a customized, detailed follow-up based on your interview conversations.

Here is the word-for-word email I sent my future hiring manager:

Thank you again for talking with me Tuesday night, I really appreciate the advice and all your help. It was great to learn more about the team and your experience at HubSpot.

Working with such a scrappy, fast-paced team within a company I truly admire would be an incredible learning experience, and I would love the opportunity to prove I'm a great fit for the role.

Attached is a how-to slide deck on SEO that I created for our [Client name] at 451 Marketing. I've also attached my resume and a one-pager to illustrate why I want to work for HubSpot and how I align with the culture.

Below are highlights of publications I've contributed to:

• Informational Search Queries Take the Cake, or Pie - 451 Heat
• My Summer at 451: An Intern's Inside View - 451 Heat
• Downtyme: Saving you from your Smartphone - Rough Draft Ventures
• Dyli: Personalized Fashion Discovery - Rough Draft Ventures

Finally, below is a link to my website where you can see more of my publications and projects. I've also included a link to a program I initiated at Boston University this year called the "Thanksgiving Homestay Program."

• BU Thanksgiving Homestay Program

Hope you're staying warm and surviving Juno. I look forward to hearing back from you!

I knew I wanted my post-interview follow-up email to convey these elements:

Context and Personality

I started jotting down notes after the interview to ensure that I could include some personal connection or common interest that would help the hiring manager remember me in a pool of hundreds or even thousands of candidates.

Determination

I tried focusing on these main themes to show how badly I wanted the job:

• Specific characteristics of the team that stood out to me
• Elements of the position that appealed to me most
• Values that I share with the company

For example, I emphasized the " scrappy, fast-paced " nature of the team as an aspect that particularly excited me about this role.

I recapped why I would be an asset to the team and the company. Instead of talking in generalities, I cited concrete examples of how I would contribute by drawing from past experiences and provided links to various content, projects, and presentations that I have worked on, some of which I spoke about during my interview.

Employers aren’t just looking for a qualified and capable candidate. They’re looking for genuine enthusiasm. I was thrilled about this potential job, and I told them why.

4. Show your unique value in an authentic way.

Smart people want to hire smarter people. So I figured out how to stand out from hundreds of other applicants.

I demonstrated I wasn't just qualified for the position, but I was qualified for the culture. Years ago, HubSpot published a SlideShare on their " Culture Code. "

I used that code to illustrate (literally) how my personality matches HubSpot's culture.

A few hours after sending this email, I saw (using HubSpot Sales ) that the hiring manager, Anum , opened my emails and clicked my links.

I had two more interviews scheduled the following week. I was hired that Thursday evening.

They later told me the importance of this extra step in the hiring decision:

"Your personal culture code was a major contributor in deciding to move you along our interview funnel. Not only was its content reflective of how your values tied to our company's values, the act of making it showed hustle and that you understood the importance we place on culture at HubSpot."

And now I'm writing this from my desk at HubSpot.

All because of a unique thank you email.

How to Add Value in Your Follow-Up

If you can, try to tailor the accomplishments you mention to the type of interview you just had. For example, after a competency-based interview, you might want to mention your experience with a recent industry trend. You could also refer to a specific app or tool that came up during your conversation.

In a behavioral interview follow-up, it might be better to talk about how you think your working style aligns with the team.

Another tip: Video interviews are more popular than ever. The ease of virtual interviews means that candidates might have more interviews that end without a job offer.

So, don’t just think about what you should write in your email. Think about what else you can add that spotlights why you would be perfect for the role.

For example, if you want to teach an online class, attach a short video of you teaching a class. If you’re applying for a design role, add a graphic thank you note to your email.

If you want to learn more about emails that get attention, check out this video from Nancy Harhut, an INBOUND favorite:

5. Ask smart questions.

You absolutely want to show your value during your job search. But there’s another essential skill you also want to show potential employers. Curiosity.

The technological advances that enable employees to work from home are also responsible for the speed of change in the workplace. To roll with that constant change, you need to stay curious.

Workplace success also means teamwork, communication, and interactive problem-solving. Curiosity also shows empathy. It’s an easy way to show interviewers your investment in other people and their role in the big picture.

Asking informed questions shows that you’re not just proud of your work experience and accomplishments. It highlights that you’re also excited about what people at their company are doing and how they do it.

6. Review your note to make sure you haven’t missed anything.

There are a few things that every follow-up email , no matter how casual, should include.

First, create an original subject line so that your thank you email is easy to find in a crowded inbox.

Next, check that you send your personalized email to the right person and that you've spelled their name correctly. Then review your email draft to make sure that the contents of your email call attention to your ability and enthusiasm for the role you’re applying for.

Finally, nail down the next steps as you close your email. If you clearly outline your expectations, it gives prospective employers a better chance to meet them.

Do you want an update on your next steps? Or do you need to submit extra information for their review? Maybe you have a personal deadline because of another offer and you want to know when they plan to reach out with a decision.

So, instead of closing your email with something general like "Hoping to hear from you soon," add a closing that clarifies your understanding of what happens next.

7. Customize your emails after each step in the interview process.

Since the hiring process usually includes more than one interview and several interviewers, you’ll need to factor that into your thank you emails. Keep in mind that interviewers may share your emails as the team decides on the right candidate, so every email should be (mostly) unique.

Make sure you're emailing everyone involved in your application process. Then, customize your notes according to the stage of the interview process and what you discussed with that person.

These are a few examples that can help you draft emails throughout the hiring process.

Recruiter Thank You Email

Thanks for answering all of my questions about the role and setting up my next interview with [Hiring Manager]! I appreciate your insight into how the team measures success, and I believe my experience [Details] would bring a lot to the team.

Follow-up Thank You Email Template

Thanks for taking the time to chat with me about the position today!

It was great to learn more about your strategy and approach to [Details], and I completely agree with your philosophy on [Details]. I believe my experience [Details] could bring a lot to the role and the team -- here's my recent [Blog post, white paper, talk] on the subject if you'd like to read more about it.

I'm excited about learning more from your team's VP in our conversation next week, which I appreciate you setting up.

Final Interview Thank You Email

If you've made it to the final stage of the interview process and are awaiting a decision on the role, make sure your thank you email is enthusiastic and confident. This way the hiring manager has the most positive possible impression of you before making a decision.

I wanted to drop you a final note to thank you for setting up such an interesting and engaging interview experience.

I feel like I've learned so much about the [Company] culture from speaking to so many team members, and it was exciting to hear how enthusiastic and bought-in the team is to the power of [Team/Role].

After my final conversation with [VP/Executive], I'm more excited than ever about the position and discussing next steps.

Please let me know if you have any other questions or next steps for me! Thanks so much.

It's amazing how putting in a few extra minutes of thought and creativity can get you exactly where you want to go. If you need more inspiration, these follow-up email templates are a great place to start.

Your Final Thank You Email Is Just the Beginning

Clicking "Send" on your final interview email can be the key to the next conversation you have. Once your email is complete, it’s time to think about the other decisions that come after you hear about that elusive dream job.

Do you know your target salary? What are you expecting for your benefits? What about time off? If you’re not chosen for this position, are you still hoping to work for this company in the future?

The process of applying for your dream job can be intense. But the more you prepare, the more comfortable and confident you’ll be. Keep building on your knowledge and experience, and you’ll be heading for success.

This post was originally published in January 2019 and has been updated for comprehensiveness.

Don't forget to share this post!

Related articles.

How to Send a Follow-Up Email After No Response [+ 19 Examples]

19 Templates for Follow-Up Emails After a Meeting, Conference, and More

4 Reasons Your Prospects 'Ghost' You & What You Can Do About It, According to Spiro.ai's CEO

The Art of the Sales Follow-Up: 7 Ways to Keep the Conversation Going

How to Write a Follow-Up Email After an Interview [Templates + Tips]

7 Ways to Get a Prospect to Respond to You

The Stupid Sales Email Technique I've Been Arguing About for 30 Years

How to Dig a Buried Email Out of Your Prospect's Inbox in 15 Seconds

Modern Sales Teams Need to Be Agile to Survive

The Worst Way to Lose a Deal

Use these templates to follow up with colleagues, sales prospects, recruiters, and networking connections.

Powerful and easy-to-use sales software that drives productivity, enables customer connection, and supports growing sales orgs

Writing a Thank-You Email After an Interview: 10 Examples

U.S. News & World Report

August 20, 2024, 8:00 PM

• Share This:
• share on facebook
• share on threads
• share on linkedin
• share on email

In a competitive job market, every detail counts. While a thank-you email may seem like an insignificant step at the end of the interview process , a well-written one can set you apart from the competition and underscore your interest in the position.

Here is a guide to writing a professional thank-you email that will leave a lasting impression on your potential employer.

[ READ: Do’s and Don’ts While Waiting to Hear Back from a Job ]

Why Should You Send a Thank-You Interview Email?

— It shows that you are polite. Sending a thank-you email after an interview demonstrates your thoughtfulness, engagement and good manners. In short, it makes you a likable interviewee .

— It demonstrates interest. Following up your interview with a thank-you note helps you stand out among applicants and communicates your genuine interest in the company. Certified career and resume strategist Victoria Morneau recommends sending a thank-you note even if you’ve been rejected for the job, as circumstances can change and you might be considered for future opportunities. “Back when I interviewed for my first real job upon graduating post-secondary, I was told I was the only candidate to send a thank-you note. Needless to say, I was hired,” she says.

When Should You Send a Thank-You Email?

To ensure that the person receives your thank-you email while the interview is still fresh in their memory, Morneau says it’s best to send it within 24 hours of the interview and during typical office hours.

A good rule of thumb is to send a thank-you interview email to everyone you interacted with during the hiring process. This means not just the interviewer from the first round but also those who participated in subsequent rounds — even if you’ve already met and thanked them before.

If you haven’t heard back about the position after a week, it may be appropriate to check in on the hiring process , Morneau says. Beyond that, she advises refraining from further follow-ups.

What to Include in a Thank-You for the Interview Email

Here are five elements to include in your thank-you emails:

— Conversation reminder. Include “one key learning, a memorable takeaway or a reminder of why you’re excited about the role,” says Joseph Liu, career change consultant and host of the “Career Relaunch” podcast. By mentioning specific points from the interview, he says, you’ll demonstrate your engagement and attentiveness.

— Your gratitude. In a few sentences, thank the interviewer for their time and for allowing you to interview for the role. While this may seem obvious, Liu says it’s important to explicitly include the words “thank you” in the email.

— The value you could provide. Ideally, you want to demonstrate how you could add value to the company. To do so, Liu says you could “build on an idea you discussed, share a resource or even offer to introduce the interviewer to a helpful contact.” However, don’t stress too much if you’re struggling to come up with something valuable to share. It’s better to skip this step than insert something into your email that feels inauthentic or forced.

— Your interest in the company. In the thank-you email, reiterate why you’re interested in the role and why you’re the right person for it. For example, you could explain how your skills transfer to the position.

— Next steps. Your email should state your hope that the hiring manager will allow you to progress to the next round of interviews, Liu says.

[ READ: 7 Things Interviewers Notice First ]

Professional Thank-You Interview Email Samples

Refer to these samples to help you craft a compelling thank-you email following an interview.

1. Thank-You Interview Email After a Phone Screen

Here are two possible emails you could send to a recruiter after an initial phone screening interview :

Thank-you email template 1: “Dear Ms. Adams,

Thank you for discussing the (job title) position at (company name) with me today. I was glad to hear my background is an ideal match for the team, and I look forward to the next steps in the process.”

Thank-you email template 2: “Dear Mr. Smith,

Thank you so much for taking the time to speak with me today about my interest in joining (company name) as a (job title). You must engage with many talented applicants, and I appreciate your eagerness to delve into my background and skills.

I’m confident that my previous experiences in various areas, namely (experience), are directly in line with the responsibilities that come with this position, and I’m thrilled about the prospect of adding value to your organization. I remain very interested in this position and look forward to taking the next step to an in-person interview. Please don’t hesitate to reach out if you need any further information.”

2. Thank-You Email After the First Interview

Regardless of how you fared in the first round of interviews, send a thank-you email within 24 hours. Doing so shows the hiring team you appreciate the opportunity and highlights your professionalism and interest in the position.

Here are two templates for a thank-you email after the first interview:

It was a pleasure meeting you today at (company name). I appreciate you taking the time to speak with me about my qualifications. Your question on (topic) was excellent, as it allowed me to explore the (details of the topic) with you. After our meeting, I realized that while responding to your question on (topic), I failed to elaborate on (details).

Finally, I hope my background and experience in (experience) will help demonstrate my ability to offer unparalleled value to your company. Thank you once again for your time and consideration. Please don’t hesitate to contact me if I can provide any other information.”

Thank-you email template 2: “Hi James,

Thank you so much for your time today. I enjoyed learning more about the growth and future goals of the team at (company name). I believe my knowledge and experience launching marketing campaigns could be of great value to your team.

Please let me know if I can provide additional information to demonstrate my qualifications. I’m very interested in continuing in the interview process and appreciate your consideration.”

3. Professional Email for a Status Update

In most cases, you should hear back from the company within a week or two after the first round of interviews. Unless the hiring manager lets you know that it’ll take longer, consider sending a follow-up email to check the status. Here’s an example:

“Hi Mary,

I really enjoyed meeting with you on (date) and wanted to express my gratitude for the opportunity to discuss my qualifications and skills for the position of (job title). I’m very interested in becoming a part of (company name) and would like to follow up with you on the status of my application.

Are there any updates on the position? Again, thank you so much for your consideration. I hope to hear from you soon.”

4. Follow-Up Email on a Key Interview Point

A follow-up thank-you email that focuses on a key point from the interview is a great way to remind the interviewer that your skills and experience align with the company’s needs. Here’s an example.

“Dear Mr. Johnson,

Thank you for the opportunity to discuss the marketing manager role at (company name).

I found our conversation about leveraging data for targeted campaigns particularly exciting and have been thinking more about how my experience with data analytics could be beneficial.

In my previous role at BrightPath Marketing, I led a project that used data analytics to increase engagement by 35%. I believe this experience could be valuable for your team’s goals.

Thank you again for considering me. I’m excited about the possibility of joining your team.”

5. Thank-You Email After a Zoom Interview

If your interview was conducted over Zoom or other video conferencing software, here is a sample thank-you email:

“Dear Ms. Lee,

Thank you so much for meeting with me over Zoom today. I really enjoyed learning more about the position and am confident that my skills and experience make me a strong candidate for this role.

Please let me know if there is any additional information I can provide. Thank you once again for considering my application. I look forward to the possibility of working together.”

6. Thank-You Email After Second Interview

Your thank-you note after the second round of interviews should restate your interest in the position and highlight your skills and experience. Here’s an example:

“Dear Ms. Peters,

Thank you so much for taking the time to chat with me today.

Following our discussion, I’m even more excited about joining your team at (company name). The conversation about your upcoming sustainability campaign was particularly inspiring and has reinforced my belief that my skills in content creation and social media marketing would be a great fit for the innovative work you’re doing.

I understand you are meeting other candidates this week, but feel free to email me at any point if you need additional information or have any questions.

I look forward to hearing from you.”

7. Thank-You Email After the Final Interview

To stand out among other job applicants, send a thank-you email after the final interview to express your appreciation for the opportunity and reiterate your enthusiasm for the role and the company.

“Dear Mr. Cole,

It was a pleasure meeting with you and the panel today. I enjoyed our discussion and appreciated learning more about the role, including the challenges and opportunities it presents.

I’ve learned a lot about your company by speaking with so many team members. It was reassuring to hear how enthusiastic and collaborative the team is, which solidified my interest in joining (company name).

I look forward to hearing from you about the position. Please let me know if there are additional details I can provide.”

8. Internal Interview Thank-You Email

Sending a thank-you email for an internal role is just as important as sending one to a hiring manager at another company. Here’s what an internal interview thank-you email may look like:

“Dear Ms. Berry,

Thank you for taking the time to interview me for the senior content marketing manager role. I appreciated the opportunity to discuss how I can contribute to the team and further develop my career within (company name).

My five years of experience in marketing and skills in search engine optimization, data analytics and project management make me a great fit for the role. Having been with (company name) for almost three years, I am enthusiastic about taking the next step in my career and contributing to our shared goals.

Please let me know if you need any other information. I look forward to learning about the next steps in the process.”

9. Thank-You Email to a Recruiter After an Interview

A thank-you email to the recruiter is a nice way to show you’re grateful for their help in arranging the interview and to keep the lines of communication open.

“Dear Ms. Chang,

Thank you for arranging the interview with (company name). The conversation with the team went well, and it was great to learn about the exciting projects they are working on. I’m even more excited about the opportunity to become a part of their team.

Thanks again for your help throughout this process. If there’s anything else you need from me or next steps I should prepare for, please let me know. I look forward to hearing from you.”

10. Internship Interview Thank-You Email

Sending a thank-you note after an internship interview can make a big difference in your chances of getting the internship. It will also leave a positive impression that could lead to future opportunities with the company.

“Dear Mr. Garcia,

Thank you so much for taking the time to meet with me today. I’m even more excited about the potential of working with you after our discussion. I’ve been a big fan of your company’s work for many years, which I hope came across during the interview.

This internship sounds like the perfect opportunity for me to get hands-on experience with data analysis, and I’m eager to dive into interpreting data and turning it into actionable insights for your company.

Once again, thank you for considering me for this internship. I’m looking forward to hearing from you about the next steps.”

[ READ: Common Job Interview Questions and How to Answer Them. ]

Check Your Work

Your thank-you interview email shows the hiring manager how you communicate, so double-check it and ensure there are no spelling and grammar errors. It’s also important to “match the tone of your thank-you emails to the tone of the organization,” says Loren Margolis, certified career coach and founder of TLS Leaders. For example, if the company has a formal culture, start your greeting with “Dear (name)” or “Hello (name).” But if it’s a more casual startup, using “Hi (name)” may be more appropriate.

Also, remember that some members of the hiring team might forward your email to other team members, so make sure to customize your emails based on the person’s title, department and interests.

More from U.S. News

6 Expert Tips for Interview Success

10 Communication Skills for Your Resume

5 Workplace Trends Employers Love and Workers Hate

Writing a Thank-You Email After an Interview: 10 Examples originally appeared on usnews.com

Update 08/21/24: This story was published at an earlier date and has been updated with new information.

Related News

Gunmen kill 31 people in 2 separate attacks in southwestern Pakistan; 12 insurgents also killed

Its economy and infrastructure battered, can Lebanon afford a war with Israel?

One woman’s custody battle highlights the challenges facing same-sex couples in China

Recommended.

School districts across DC region return to class

How restrictive cellphone policies at DC-area schools will affect students' mental health

Husband charged in connection to missing Manassas Park woman due in court

Related categories:.