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50+ Administrative Resume Examples - Here's What Works In 2024

We've provided word and pdf templates for every kind of administrative role, whether that's a customer service job or an administrative assistant role. use them as inspiration as you write your resume..

Choose a category to browse Administrative resumes

We've put together a number of free Administrative resume templates that you can use. Choose a category depending on your field, or just scroll down to see all templates.

Customer Service Resumes

Applying for a customer service role? Your resume is an essential part of your application. Below, we’ve compiled five resume templates with the most important qualities that hiring managers are looking for in 2023. (Google Docs and PDFs attached).

Customer Service Manager

Customer Service Supervisor

Entry Level Customer Service Representative

Director of Customer Service

Retail Customer Service Rep

Call Center Customer Service Rep

Customer Service Specialist

Customer Service Agent

Customer Service Cashier

Customer Service Associate

Customer Service Sales Associate

Healthcare Customer Service Rep

Remote Customer Service Rep

Call Center Manager

Call Center Representative

Call Center Supervisor

Call Center Agent

Call Center CSR

Virtual Assistant Resumes

With the world being a lot more interconnected, and the covid pandemic making remote work a normal reality, the virtual assistant industry has been booming. Virtual assistants provide a support system for individuals or companies to make sure things run smoothly and logistics are taken care of. This guide will explore different types of virtual assistance and we will show you strong resumes for each position, as well as give you tips to help you create a resume that recruiters will be interested in.

Entry-Level Virtual Assistant

Freelance Virtual Assistant

Virtual Administrative Assistant

Sales and Marketing Virtual Assistant

Administrative Assistant Resumes

Your resume is key to landing an interview in today’s competitive job market. In order to make your resume appealing, you’ll want to tailor your resume to the specific job by using relevant keywords, action verbs, and skills. Here are five templates that will get you started on your resume for an administrative assistant position in 2023.

Senior Administrative Assistant

Executive Administrative Assistant

Entry Level Administrative Assistant

Sales Administrative Assistant

Legal Administrative Assistant

Office Administrative Assistant

Medical Administrative Assistant

Experienced Administrative Assistant

Executive Assistant Resumes

Executive assistants provide crucial support to top executives and are skilled at executing administrative and operational duties. When writing your executive assistant resume, it’s important to show that you have the relevant skills to succeed. Below we’ve compiled five resume templates with the most important qualities to have in 2023. (Google Docs and PDFs attached).

C-Level Executive Assistant

Executive Assistant to CEO

Senior Executive Assistant

Entry-Level Executive Assistant

Experienced Executive Assistant

Office Manager Resumes

Office managers keep businesses running through their prowess with organization, communication, and attention to detail, making them a vital part of operations everywhere. To help you craft an eye-catching resume that will stand out to hiring managers recruiting for an office manager position, this guide will review four types of office manager resume templates. At the bottom, we’ll look at key skills and action verbs to incorporate in your resume.

Dental Office Manager

Medical Office Manager

Front Office Manager

Office Administrator

Business Office Manager

Assistant Office Manager

Construction Office Manager

Research Assistant Resumes

Becoming a research assistant is an ideal path for those who love to learn new things and challenge themselves intellectually. With a growing demand for capable research assistants, there’s never been a better time to apply. This guide contains everything you need to land the right position, including essential skills and sample resume templates for you to use.

Clinical Research Assistant

Laboratory Research Assistant

Graduate Research Assistant

Undergraduate Research Assistant

Entry Level Research Assistant

Psychology Research Assistant

Customer Success Resumes

New trends, business realities, and consumer expectations have compelled businesses to prioritize customers' needs. Companies know that for consumers to maintain their lifetime value, they must first be successful with their products. But, how do you know what customers need? Is there a playbook for success? In most cases, companies rely on the Customer Success team to solve long-term needs by understanding their customer base. Below is an overview of what you need to know about Customer Success roles.

Customer Success Manager

Customer Success Operations Manager

Implementation/Onboarding Manager

Back Office Resumes

A good percentage of operations in an organization are not client-facing. People who work in these roles are known as back-office staff. The primary responsibility of back-office is to support front office personnel in their work. Every organization has a back-office, so if you're looking for a job, here is how to write your back-office resume, complete with tips and recruiter-approved resume templates for back-office jobs.

Back Office Manager

Inventory Manager Resumes

Inventory management is essentially the process of ordering a company’s stock. These could be raw materials (components) and/or finished goods (products). The point of inventory management is to ensure the organization understands its inventory flows. So if you’re aiming for a career in inventory management, you’ve got to start by writing a functional inventory management resume. Here’s how to do it.

Inventory Clerk

Inventory Lead

Inventory Specialist

Inventory Control Analyst

Desktop Support Resumes

Computers went mainstream in the 80s and have become vital components of operational efficiency. In this digital era, organizations rely on computers to run virtually all functions. So as the digital space keeps growing in size and complexity, it’s logical that the demand for skilled desktop support staff will also increase. However, the journey to getting into these roles starts by writing a powerful desktop support job resume outlining your skills and expertise. Here is how to do it.

Desktop Support Analyst

Desktop Support Specialist

Desktop Support Engineer

Loan Processor Resumes

Loans are an important financial tool that most adults will use in their lifetimes. Loan processors are a vital part of the loan approval process. This guide will identify 4 loan processor positions, provide resume templates for each, and give tips on upgrading your resume and getting that dream loan processor job.

Mortgage Loan Processor

Senior Loan Processor

Entry-Level Loan Processor

Warehouse Manager Resumes

Warehouse managers are responsible for upkeeping, dispatching, and receiving packages. They also keep track of products on the warehouse tracking system and create statistic reports frequently. However, the most important role of a warehouse manager is to protect employees by maintaining security measures. If you have experience with warehousing and would like to apply for a manager role, read on. We’ll give you relevant industry tips and show you how you can write the best warehouse manager resume. We’ll also share three warehouse manager resume templates so that you can have some inspiration.

Warehouse Operations Manager

Assistant Warehouse Manager

Fundraising Resumes

If you have a passion for helping others or you have a deep interest in a particular cause, a fundraiser career might be for you. Fundraisers’ main purpose is to collect money for philanthropic causes. Therefore, they are part of the entire process of managing campaigns for a specific cause, group, or event. This is a highly rewarding career that requires a lot of dedication, networking skills, and passion for a particular cause. If you can relate to this and are ready to initiate a career as a fundraiser, let’s get started. This guide will help you create a fundraising resume, by providing you with helpful tips and resume templates.

Fundraising Coordinator

Service Desk Resumes

If you consider yourself tech-savvy and have excellent problem-solving skills, a job at the service desk might suit you. The service desk has the purpose of helping users with incident resolution. They have two options: using the self-service support system to easily find answers to their queries or requesting help from a service desk analyst. This is where you come to help. Service desk analysts work in the IT department and become the bridge between the company and its users. Today, we’ll dive deeper into this career and show you how to create your own service desk resume.

IT Service Desk Analyst

Service Desk Technician

Help Desk Resumes

As a help desk specialist, you keep the company up and running by providing technical support. Your role is to help both end-users and employees troubleshoot their issues with software or hardware. That is why help-desk professions are so important in any organization. Do you want to take your resume to the next level? Check out this guide. We’ll help you create your own help desk resume with three customizable templates and insightful tips. Let’s get started.

Help Desk Technician

IT Help Desk (Entry Level)

Administrative Coordinator Resumes

Administrative coordinators maintain everything up and running in office departments. They organize schedules, coordinate payrolls, receive, and forward communication between departments, and answer phone calls. It is often considered an entry-level job that will give you the experience you need in office management. This is a great opportunity for those who want to enrich their resume and gain relevant work experience in the business field. To become an administrative coordinator, you need a high school diploma and some basic experience with clerical duties. In addition, you need an optimized and industry-relevant resume, and that’s exactly what we’ll help you with. Read on to discover how to develop your own administrative coordinator resume.

Clinical Administrative Coordinator

Office Coordinator

Administration Resumes

Administrators maintain operations up and running in an organization. They manage day-to-day operations and clerical tasks to improve workflow and productivity in the office. Generally, administrators also monitor expenses and keep track of financial records. This is an important role in an organization and requires excellent organizational skills. Learn more about administration roles in our guide. We’ll show you how to develop a high-performing administration resume. In addition, you’ll have access to our four resume templates and tips.

Healthcare Administrator

Director of Administration

Scheduling Resumes

Schedulers play an essential role in an organization. They assist employees and physicians by booking or assigning schedules for patients and staff members. Without schedulers, most office departments and medical facilities would be a mess. That’s why their position is so important. In this guide, we’ll teach you how to create your own scheduling resume based on industry standards. In addition, we’ll provide you with four resume templates that you can customize with your own experience and skills.

Schedule Coordinator

Medical Scheduler

Surgery Scheduler

Gig Economy Resumes

Covid saw a massive and irreversible shift in the job market in the direction of the gig economy. This guide will help you create a resume that will attract the right clients and keep your work schedule full.

Uber Eats Driver

Uber Driver

Delivery Driver

Project Administrator Resumes

Evert project needs a leader, and many others need multiple managers to ensure they have successful outcomes. In this case, the project administrator is the project manager’s right hand. They assist them with administrative tasks to make sure operations run smoothly. Project administrators should ideally have a bachelor’s degree or equivalent experience. This is also a great on-the-job training experience if you want to become a project manager in the future. Today, you can learn how to optimize your project administrator resume with this guide.

Construction Project Administrator

Facilities Resumes

The facilities of today need to satisfy the needs of the new way of working post-covid. More companies are using coworking spaces, while others have hybrid systems of work, and even the way companies entertain or host events has changed. Facilities professionals are in charge of making sure that facilities meet the requirements of the modern workforce and run efficiently. This resume guide was created to help these professionals build effective and desirable resumes that will get them an interview and help secure them a new job.

Director of Facilities

Facilities Technician

Facilities Coordinator

Facilities Engineer

Facilities Manager

Revenue Cycle Resumes

Revenue cycle management consists of handling administrative patient information in the healthcare industry. RCM systems contain essential account information, such as patients’ medical records, ICD-10 codes, service fees, and insurance information. RCM specialists should ideally have an associate degree in a public health-related field or equivalent professional experience. If you consider yourself to be math-savvy with an interest in the medical industry, this occupation might be for you. Read on to explore some resume tips to help you land a job as a revenue cycle specialist.

Revenue Cycle Specialist

Revenue Cycle Director

Revenue Cycle Analyst

Action Verbs For Administrative Resumes

• Communicated
• Interviewed
• Transformed

How to use these action verbs?

When writing your resume, you should always be using strong action verbs to describe your accomplishments at your previous companies, internships or classes. For administrative roles, use action verbs which highlight your experience with administrative tasks. For example, "Implemented" or "Created" are good action verbs to show initiative and ownership, while "Collaborated" could be a good verb to highlight your teamwork experience.

Administrative Resume Guide

• Customer Service Resume Templates
• Virtual Assistant Resume Templates
• Administrative Assistant Resume Templates
• Executive Assistant Resume Templates
• Office Manager Resume Templates
• Research Assistant Resume Templates
• Customer Success Resume Templates
• Back Office Resume Templates
• Inventory Manager Resume Templates
• Desktop Support Resume Templates
• Loan Processor Resume Templates
• Warehouse Manager Resume Templates
• Fundraising Resume Templates
• Service Desk Resume Templates
• Help Desk Resume Templates
• Administrative Coordinator Resume Templates
• Administration Resume Templates
• Scheduling Resume Templates
• Gig Economy Resume Templates
• Project Administrator Resume Templates
• Facilities Resume Templates
• Revenue Cycle Resume Templates
• Administrative Action Verbs
• All Resume Examples

Download this template for free

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Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

• Doing administrative and clerical tasks (such as scanning or printing)
• Preparing and editing letters, reports, memos, and emails
• Running errands to the post office or supply store
• Arranging meetings, appointments, and executive travel
• Answering phone calls and taking messages
• Maintaining folders on servers
• Recording meeting minutes
• Liaising with teams and units
• Tracking petty cash
• Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

• How to present your contact information
• How to write a strong resume summary
• The 23 hard and soft skills hiring managers want
• Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

• Office Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Quickbooks and Xero
• Proficiency with photocopiers, scanners, and projectors
• Accurate data entry
• Inventory and supply management
• Editing and Proofreading
• Billing and record-keeping
• Business Knowledge
• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Research and analysis
• Attention to detail
• Customer service
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

• Developed policies that saved the company 500 hours a year.
• Trained two interns in office tasks which later became full-time employees.
• Maintained appointment calendar for 12 conference rooms.
• Unlocked the office each morning.
• Made travel arrangements.
• Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

• Best Skills to Put on a Resume
• How to Optimize your LinkedIn Profile to Complement Your Resume
• How to Start a Cover Letter - 4 Tips for the Perfect Opening

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Administrative Assistant Resume Guide & Samples

Looking for a new Administrative Assistant Position?

The first step to getting an interview is to make sure your resume stands out from the rest. To get there, we made a few Administrative Assistant resume samples and a full explanatory resume guide to make sure you start your resume based on proven examples.

You will be lined up for interviews in no time!

What you can read in this article

23 Administrative Assistant Resume Examples

(Free resume sample downloads are at the bottom of this page)

Administrative Assistant Resume Guide:

Resume sections.

1. Contact Information: Name, Address, Email Phone Number, Driver's license

2. Professional Summary: 1 – 3 sentences giving a broad overview of your background, years of experience as an Administrative Assistant, the industries you have worked in, and the people you have supported. (see below)

3. Employment History: Showcase your employment history. Include the company name, your title, the dates of employment, and a list of your daily responsibilities.

4. Education/ Certifications/ Coursework/ Training: It is not necessary to have any type of academic degree to be an Administrative Assistant. If you have a degree though, add it here!

5. Key Skills: List of key skills that you possess that align with the job descriptions you are applying for. (more on this later)

What to Highlight

There are a number of things that are important to highlight in your Administrative Assistant Resume. These will make sure potential employers know if you are a good fit.

The first thing to include in your resume is the type of industries you have worked in.

While the main clerical duties will be the same in nearly every company, some industries, like legal, require more specialized tasks.

Make sure you include the industries you have worked in throughout your resume, including in the summary at the top and in your professional experience section.

Next, you should explain who you have experience supporting. Some Administrative Assistants support executives, some support specific managers, and some support an office as a whole.

Under each position description, including who you were supporting. If you were supporting specific people, including their names, department, and titles, as well.

You also need to include the types of specialized tasks you are familiar with. If there was anything you were responsible for that was outside of the normal Administrative Assistant responsibilities, including arranging travel, running personal errands, or giving presentations, you will want to include that in your skill summary and in each position description.

Lastly, you should include the types of software and tools you know. This will probably include Microsoft Office products, including PowerPoint, Excel, Outlook, and Word.

This should also include any relevant hardware, such as printers, phones, and fax machines.

How to write a Professional Administrative Assistant Summary

Your Professional Summary, also known as a Career Objective, is the first thing an employer will read on your resume. It is essentially an appetizer to get them ready for what’s to come.

Since hiring managers are on a tight schedule and don’t have a lot of time to spend looking at each resume, you need to make sure you draw them in within the first few words.

Your Professional Summary should give the reader a broad overview of your past work experience, your areas of specialty, and what you are looking for in a position moving forward.

Start your professional summary with your title , such as Senior Administrative Assistant, followed by your years of experience .

Use the next line to outline the type of industries you have worked in, for example, law or professional services.

Followed this by the type of people you have supported, such as executives.

For the third line, add what responsibilities you are most proficient with, making sure to include the key responsibilities that are in the job descriptions you are applying for.

Administrative Assistant Career Objectives:

4 years of experience.

“Administrative Assistant with 4 years working for a staffing & recruiting company. Extensive experience supporting sales, recruiting, and managerial personnel. Known by peers and supervisors for the ability to accommodate office visitors, schedule and facilitate meetings, and inventory and order office supplies.”

10 Years of Experience

“Senior Administrative Assistant with 10 years in the law and professional services industries. Extensive experience supporting attorneys, executives, as well as offices as a whole. Known for a superior ability to organize schedules, make travel arrangements, and maintain a rigid filing system.”

Administrative Assistant Responsibilities

After finishing your Professional Summary, it’s time to move on to your Professional Experience section.

If you are going with a chronological resume format, you are going to start with your most recent position at the top.

For each position, include the name of the company you worked for, your position title , the dates of employment (including month and year), and a list of your daily responsibilities .

Even if you were doing the same thing at different companies, don’t repeat responsibilities in your position descriptions. Instead, divide the responsibilities up so you don’t have the same list of tasks over and over again.

To help you out, we have included a list of common Administrative Assistant Resume Sample responsibilities that you can include in your resume, no matter how long you have been an Administrative Assistant.

• Creating and analyzing spreadsheets detailing relevant office metric
• Answering and directing phone calls, taking messages when necessary
• Scheduling and organizing meetings, both in and out of the office
• Managing documents and files in an organized filing system
• Operating a range of office equipment, including printers, fax machines, laminators, and copiers
• Sending and receiving mail and packages
• Making and coordinating travel arrangements, including hotels, flights, and car transfers
• Taking inventory of and ordering new office supplies on a regular and ad hoc basis
• Coordinating interviews for internal hires and following up with candidates on the response
• Preparing business correspondences, including meeting agendas and presentations

Administrative Assistant Resume Skills

Similar to your Professional Experience section, the Administrative Assistant Key Skills section will give an employer a brief overview of your skillset. The Key Skills section is a great place to show off both your functional and technical expertise.

Pay special attention to the qualifications listed in the jobs you are applying for and make sure you include those in your Key Skills section (if you have them, of course!).

To help you get an idea of what employers are looking for, we have included some Administrative Assistant Key Skills below.

Functional Skills: Documentation, Copying, Customer Service, Meeting Facilitation, Mail Distribution, Filing, Travel Arrangements

Technical Skills: MS Office, PowerPoint, Excel, Outlook, Copy Machine, VoIP Phones, Fax Machine To give your Key Skills section some additional weight, you may choose to list ‘Beginner, ‘Proficient’, or ‘Expert’ next to each of the listed skills.

Quantifying Your Resume

Employers love numbers because it makes your experience feel more tangible. When writing your resume, if you can answer the questions, “How much?” or “How many?” , you should include that number in your resume. For instance:

• How many employees did you support?
• How many phone calls did you take a day?
• How many meetings did you organize a week?

The Importance of Soft Skills

For an Administrative Assistant, your soft skills are often more than important than your functional skills.

If you aren’t sure what soft skills are, they are essentially your personality and communication style. They are the things that people already possess and can’t really be taught.

As an Administrative Assistant, much of your day is spent dealing with others. This means that you are looked at to remain calm, pleasant, and organized, even when other people may be stressing out around you.

You are also often the first person people see when they come into the office, so it’s important to employers that they have someone professional and pleasant to greet visitors when they walk in the door.

To show employers that you have the soft skills they are looking for, try to incorporate these into your profile, key skills, and cover letter sections:

• Professional
• Problem Solver

Administrative Assistant Resume Keywords

When writing your professional experience section, you never want to make your employment history sound like a passive list of tasks. Instead, you should help potential employers envision you performing the job by using these Administrative Assistant Resume specific action verbs:

Cover Letters & Thank You Notes

Click the images below to learn how to write and download an Administrative Assistant cover letter . Done with your resume and ready to interview? Then you might be looking for a good Thank You Note .

Finalizing your Resume

Congrats! You now have a sparkling new Administrative Assistant Resume Sample! But wait… we aren’t quite done yet. Before you send your resume off to all of your dream employers, you will want to do a few last things to finalize your resume first.

The first thing is to check the formatting. You need to make sure you use the right font and to check that all of your sections are perfectly aligned.

The more important step is to proofread!!

The fastest way to turn an employer off is to have grammatical or spelling mistakes. Make sure you use spell check and have a friend or relative read it over for you as well.

Okay, your resume is good to go. So save it in both Word docx and pdf format. Send it off to those fun new companies in town. And put your interview suit on!

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Administrative Assistant resume examples & templates

Choosing the right resume format for an administrative assistant 

Include your contact information, make use of a summary, outline your administrative assistant work experience: organize your career, include the relevant key skills that make you a great administrative assistant, detail your education & relevant administrative assistant certifications, pick the right resume layout and design for an administrative assistant, what type of salary can you expect as an administrative assistant.

A compelling administrative assistant resume guide keeps your career running smoothly by helping you get a great job! A boring recitation of all the plates you juggle won’t do it. You need a resume that shows how you keep the boss and all the staff happy daily.

How can a resume for an administrative assistant do all that? Through organization, action and a dynamic message!

As an administrative assistant, you uphold the image of the business, especially if you’re in a customer-facing industry. The hiring manager’s first impression of you will be through your resume and if it’s not professional, neat, and organized, they’ll move on. Create a first impression that makes them smile and you’re one step closer to the interview.

Resume guide for an administrative assistant resume

Let Resume.io organize you for success. We have guides and resume examples for more than 500 professions, and our resume builder smooths the path to creating an eye-catching resume.

In this guide, we’ll discuss all the considerations to preparing a winning administrative assistant resume, including how to: 

How to write an administrative assistant resume

• Choosing the right resume format for an administrative assistant
• How to add your contact information
• Using summaries
• Adding your administrative assistant experience
• Listing your education and certifications
• Picking the right resume design/layout
• What the administrative assistant market looks like and what salary you can expect

Before you begin compiling your resume for an administrative assistant position, you need to know what sections to include. Your resume should contain the following elements:

• The resume header
• The resume summary (aka profile or personal statement)
• The employment history section
• The resume skills section
• The education section

Your resume sells your candidacy, giving your prospective employer a compelling case for hiring you. The range of industries in which you can work as an administrative assistant means you can find an environment you enjoy and gain industry-specific knowledge. 

To do that, gather as much information as you can about the company and industry so you can customize your resume to match the employer's needs. 

Apply this framework to present your career story:

• Relate accomplishments , not responsibilities. Did you manage the conference room so it was never double booked? Keep everyone’s schedule organized? Reduce customer wait time at the desk? More details are better.
• Customize each resume to target the specifics of the job .
• Ensure your design portrays a professional but friendly image.
• When you apply online, use keywords and phrases that will help you rank high enough to pass through the ATS filter.

Overcome the ATS

What are Applicant Tracking Systems (ATS) and why are they so important? These are algorithm-based systems that sometimes reject resumes before they ever get into the hands of a hiring manager. ATS software hunts for keywords related to skills that employers prioritize in future employees. 

Since employers receive an average of 250 resumes for each job opening (according to Glassdoor), they often do not have the time to read each one. Instead, they rely on ATS software to do the resume sorting for them. Target the keywords in job descriptions and use them in your administrative assistant resume. 

For example, a job at a school calls for:

• Microsoft Office expertise
• Knowledge of educational privacy protocols
• Rapport with elementary school children
• Excellent phone manner

Your summary could read:

“Dedicated administrative assistant with 5+ years experience as the face of an elementary school. Expertise in Microsoft Office suite. Adept at calming upset elementary school children and answering phones with a friendly greeting. Strict adherence to privacy protocols and discretion in all school matters.”

In most cases, the best choice for an administrative assistant resume is reverse chronological order , in which you list your employment history from your most recent position on the back. This resume format is easiest for recruiters, who know where to look for the desired information.

If you are writing a resume for an administrative assistant with no experience or are looking to change careers, consider using a functional format , which gives more leeway to emphasize skills over work history.

The header of your resume serves as a design element, but its most important function is to present your contact information legibly and professionally. 

 Here’s what to include:

• Full name and title . List your first and last name and the title of the job you want.
• Professional email address . Use an email format based on your name, such as [email protected] .
• Phone number . Add a number where you can be readily contacted, with a professional voicemail greeting.
• Location . Your city and state are enough.
• LinkedIn . If your LinkedIn profile is updated and related to the job you seek, include it.

Don’t include:

• Date of birth : Not necessary and could potentially lead to age discrimination .
• Personal details : Marital status, social security number, passport number , etc.

Administrative assistant

469-233-2121

[email protected]

Dallas, TX 

677 Sycamore Lane

Dallas, TX 75201, 469-233-2121

Your resume summary, also known as a profile, is especially important because you need to show off your personality. Here is where you make yourself sound great. But, why a summary? Because you don’t have much time to impress and you want to distinguish your resume from the start.

A resume summary should highlight your soft skills while injecting a bit of professional personality. The rest of your resume will be focused on your experience, education and skills, with little room for creativity. Here, you have a chance to make yourself known and get human resources to take a longer look at your resume.

Three out of four senior managers said the responsibilities of their office support workers has increased in the past five years, according to an OfficeTeam survey . 

Since you may be the first person with whom visitors to your office interact, it is in your best interest to feature your personality on your administrative assistant resume. Are you cheerful, calm, eager to help, a problem-solver? Highlight those qualities in your resume summary. Include your past professional achievements in this section as well. 

Whether you are just entering the workforce or are a seasoned professional, administrative assistant positions are a great launching pad for learning new skills and advancing. The OfficeTeam survey also found that 64% of bosses believe the path to career advancement for administrative assistants is better than it was five years ago.

Employers and recruiters want to know how you will enhance the office environment with your skills, knowledge of the field, and personality, so show them in your administrative assistant resume summary. 

Looking for more examples of summaries? Check out our:

• Production assistant
• Call Center agent 
• Office Administrator 
• Customer Service Representative
• Personal Assistant 
• Office Assistant 
• Receptionist
• Office Clerk
• Office Manager
• Office Secretary

You can find adaptable administrative assistant resume examples summaries below:

Motivated and flexible entry-level administrative assistant with certificate in Microsoft Office. Proficient in data collection and entry and scheduling. Highly organized, able to communicate with diverse personalities. Quick learner with a proactive approach to problem-solving, eager to contribute to your office with a smile.

Administrative assistant with 4 years experience managing 25-person law office. Adept at managing calendars, coordinating meetings, and handling correspondence with efficiency and professionalism. Streamlined intake process to reduce client wait time by 5%. Excellent interpersonal skills that foster positive working relationships with colleagues and clients. 

C-Suite administrative assistant with a wealth of experience optimizing office workflows, implementing efficient processes, and training junior staff. Revamped executive travel processes, resulting in 18% decrease in booking errors. Led transition to new project management software, increasing project completion efficiency by 20%.

Craft a skill-focused experience section that shows off your value. Your first step is to think about each job you held, whether it be full time or an after-school position. Instead of writing a job description, think in terms of accomplishments and skills. 

Analyze the description of the job you want. Describe career successes that illustrate the skills the employer is looking for by using action verbs . Think about how you used those skills to the organization’s advantage. For example: How did you use those skills to streamline office processes?  On your administrative assistant resume, link as many of those skills to your previous years of experience. 

If job descriptions seem too vague or too wordy, here’s a way you can cut through the mess. Try using a word cloud program such as Wordle or WordArt. Paste the job description into it. The more often a word is used, the more important it is to the employer. Follow the pattern to implant keywords into your resume.

Avoid generic bullet items such as the ones below:

• “Answered phones.”
• “Greeting customers.”
• “Set meeting schedules.”
• “Input and checked data.”

Here are some goals of a well-written work history section:

• “Acted as first line of response for all client and customer interactions.”
• “Reconciled data to ensure accurate input.”
• “Managed scheduling software to ensure smooth transitions between managers’ meetings.”
• “Booked all travel, driving down costs by 10% without sacrificing quality.”

Resume sample: employment history

Take a look at the administrative assistant employment history resume sample below:

Administrative Support Assistant at Space Corporation, Dallas  2010 - Present 

• Served as a direct assistant to Production Supervisor, supporting all aspects of production and office management.
• Trusted to analyze and interpret data, and handle all shipments, deliveries, and material orders.
• Known as the “go-to person” for all departments including Quality Control, Accounting, and Management.
• Worked to alleviate executive overload by handling all customer interactions for company including walk-ins, email, phone, and fax interactions.
• Coordinated and scheduled all company meetings, appointments, interviews, and inspections.
• Problem solved for each department to maintain timely completion of parts and meet strict deadlines.
• Worked to ensure quality service and addressed and resolved all customer issues.

Administrative Assistant at A&C Machine, Austin  2007 - 2010 

• Reported to Operations Manager and assisted shop and office personnel.
• Performed a range of administrative duties from maintaining production schedules to purchasing supplies and hiring vendors.
• Implemented problem solving skills to work through employee, customer, and managerial staff issues and challenges.
• Directed workflow, acting as intermediary between all departments by arranging conference calls, scheduling meetings, composing correspondence, and managing calendars.
• Supported an efficient production system in a fast paced environment by accurately processing all new orders, and delegating tasks as each order required.

Office Assistant at Gary Manufacturing, Austin  2005 - 2007 

• Served as an assistant to all administrative personnel and acted as a first point of contact for visitors and customers.
• Managed telephone and email communication systems and maintained office supplies ordering office supplies with accuracy.
• Decreased supply costs by properly managing inventory, obtaining quotes, and purchasing appropriately priced products.
• Recognized for assisting customer inquiries immediately.

How to write an administrative assistant resume with no experience

The bar for entry is a high school diploma , so an administrative assistant job is a good choice for an entry-level worker , whether it’s a permanent career or a stepping stone to something greater. You can still write a compelling resume for an administrative assistant with no experience .

One great feature of this career is that your skills in one area can translate into a job in another. These are called transferable skills . What do administrative assistants do? That can vary from job to job, but some responsibilities include entering and maintaining data, editing documents (memos, letters, reports), answering phones, scheduling events, and sorting mail.

You may have done some of these at a part-time job or in school. That experience is relevant. You can also focus on soft skills such as communication or your education, both of which demonstrate the foundation it takes to enter the workforce.

An administrative assistant’s responsibilities can vary widely depending on the environment, but you want to impress employers by focusing your resume on the qualities employers really want. 

We’ve already mentioned word clouds. They are very valuable when trying to decide which skills to list. They also give you a leg up in passing the gatekeeper, the ATS. Your skills section should be specific to the job you seek. 

Hard skills are quantifiable skills necessary to do your job. They are usually things you can learn by taking a class, such as bookkeeping, editing or word processing. Soft skills are often referred to as “ people skills .” 

Here’s what the skills box looks like in our administrative assistant resume template. 

• Administrative Support Skills
• Inventory Control Skills
• Scheduling Skills
• Event Planning
• Dictation Skills
• Editing and Proofreading Skills

Consider moving this section up, especially if your experience section is thin. More than 40% of recruiters like to see the skill set at the top of a resume, according to Careerbuilder. Try not to repeat skills you have already mentioned in your experience section—you don't have a lot of space, so use it to your advantage by adding new information.

• Be specific; name computer programs you know
• List skills mentioned in the job description
• Add details for any skills that are not self-explanatory.
• Use generic terms such as word processing software
• List skills unrelated to the job you seek
• Abbreviate or use acronyms
• Waste space listing irrelevant skills

The education resume section bears more weight for career starters, but no matter where you are, you can use it to your advantage. 

A high school diploma is your entry point into this career, but you may have taken classes that boost your candidacy above others.   

Consider taking a class to increase your skills. Community colleges offer many career classes and certificates that can enhance your resume . 

Here are some examples of information that can be added to this resume section:

• Training and certification . Training classes and seminars from previous jobs. Awards, honors , scholarships or certificates you have earned.
• Education . High school career classes related to your target industry. Did you graduate with a stellar grade point average? Adding it will show your determination, organization and ability to rise to the top.
• Professional development : Computer classes or specific computer software skills that will give you the edge in administrative duties, such as knowledge of Google or Microsoft Suite ( Excel , Word, PowerPoint, and Outlook email).

Associate of Business Administration, Acton School of Business, Austin  2008 - 2010 

High School Diploma, Edward Johnson High School, Austin  September 2004 - May 2008

For administrative assistants, clear communication is one of the most important skills, and the design of your resume needs to reflect that. Unprofessional formatting leaves employers with a poor example of your ability and the impression that you’re not cut out for the job. 

No matter the industry, aim for a professional look with clean lines, organized sections and an easy-to-read font. Avoid all but a splash of accent color.

Resume.io’s templates cover a range of fields. Check out our professional examples for formal industries, our basic options when simplicity is key, and our creative samples or modern resume templates for more forward-thinking positions. 

No matter how good spellcheck is, it won’t catch everything. Carefully proofread your administrative assistant resume , or have a friend or colleague do it. Some of the key skills of an administrative assistant are basic English spelling and grammar. Make sure you show yours off.

With Resume.io’s collection of templates, you don’t have to be a designer or a formatting expert to have a great-looking resume. 

Choose from among the many resume template samples. Think about your strengths and choose a layout that best highlights them. Then use the builder to customize your resume template. 

Administrative assistant text-only resume example

Proficient Administrative Assistant with over 7 years of office experience, specializing in administrative work, problem solving, planning, and optimal assistance. Known for increasing productivity and relieving workload of managerial staff. Proven efficiency with an ability to quickly learn and navigate any computer software program, or office filing system. 

Employment history

Because the administrative assistant field has a low educational bar for entry, you can’t expect to start out making much more than minimum wage. 

The typical salary range is $35,159-$70,391.  

Key takeaways for building an administrative assistant resume

Administrative assistant jobs vary greatly depending on the environment and field, so take that into account as you customize each resume. 

Your summary gives employers their first impression of who you are and what you bring to the table. Use the experience section to highlight your accomplishments instead of describing your jobs.

Use the online resume builder to design a visually appealing, uncluttered, and easy-to-read resume.

Beautiful ready-to-use resume templates

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7 Office Administrator Resume Examples Built for 2024

• Office Administrator Resumes
• Office Administrator Resume by Experience
• Office Administrator Resumes by Role

With more companies conducting their businesses online because of the pandemic and high office costs, office administrator roles are becoming easier to find but harder to procure. 

To beat the competition, you must create an office administrator resume that impresses potential employers at first glance. 

Fortunately, we’re here to help you throughout the  resume writing process . We’ve reviewed hundreds of resumes and consulted hiring agencies to develop the formula to help you  make a resume online  that will help you get the job.

Our seven office administrator resume examples are the best place to get inspired for your resume  so you can move on to writing a great cover letter to get hired faster!

Office Administrator Resume

or download as PDF

Why this resume works

• Choose your skills and work experience bullets based on the job description of the role you’re seeking. Your resume shouldn’t be a perfect match, but it should be close.
• Then  check your resume  for errors; even if your resume is tailored, if it’s littered with mistakes, the employer may toss it out.
• The easiest (and least space-consuming) way to quantify your results is by including metrics. Some excellent office administration metrics include how much money you saved the company, how many calendars you managed, and how many customers you helped.
• Don’t stress if you’re not 100 percent certain of the numbers; even an educated guess is better than not including anything.

General Office Administrator Resume

• Don’t be fooled by the word “technical” here: technical skills are simply those that mean software and tools, like Microsoft Office and Quickbooks. Include some of these technical skills to impress any hiring manager.
• Make their job easier by cutting unnecessary words and phrases, including personal pronouns ,out of your general office administrator resume.

Entry-Level Office Administrator Resume

• Adding a  resume objective  is a great way to convey your eagerness and dedication in a more personal way.
• If you choose to add an objective, you must tailor it to each position to which you apply. Otherwise, omit it in favor of more skills or work experience.
• Formatting your entry-level office administrator resume doesn’t have to be complicated; choose a  resume template  that puts your skills, education, and work experience in one column to disguise your lack of work experience and make it easy for hiring managers to read. 

Dental Office Administrator Resume

• Go ahead and prove your other successes in enhancing patients’ experience in your previous workplace by detailing these achievements in your office administrator cover letter . This way, you’re more likely to win recruiters over.

Front Office Administrator Resume

• Following this lead, craft a front office administrator resume that demonstrates how well you coordinated operations to enhance customers’ and staff’s experience.

Medical Office Administrator Resume

• Even retail jobs can showcase your skills like communication, inventory management, and customer service!
• These templates are customizable based on your needs, so don’t feel confined by the original outline. Include optional sections, like hobbies and interests, as you wish!

Church Office Administrator Resume

• Include a pop of color and at least two types of fonts to make your resume aesthetically pleasing and easier to read.
• If you’re still deciding whether or not to include a summary, remember that every time you write a summary, you must tailor it to each position. 

Related resume guides

• Office Assistant
• Office Manager
• Executive Assistant
• Administrative Assistant

• Administrative Assistant Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Administrative Assistant Resumes:

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Administrative Assistant Resume Example:

• Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity.
• Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative support to executives, resulting in a positive impact on the company's overall performance.Provided exceptional customer service, directly resulting in a 5-point increase in customer satisfaction ratings.
• Executed tasks effectively and efficiently, resulting in a 15% increase in departmental productivity
• Demonstrated strong ability to do quality work for the usual projects that an individual would be assigned at this level
• Provided support to management, resulting in a positive impact on the company's overall performance
• Optimized administrative processes, enabling more efficient document workflow that bolstered productivity
• Assisted with general administrative tasks and projects, resulting in a positive impact on the company's overall performance
• Demonstrated strong attention to detail, resulting in a 25% decrease in administrative errors
• Constructed comprehensive spreadsheets and presentations for team meetings and executive keynotes, creating visuals that highlighted successes and drove actionable insights
• Project Management
• Office Management Systems
• Executive Support
• Effective Task Execution
• Quality Work
• Administrative Support
• General Administrative Tasks
• Attention to Detail
• Time Management
• Interpersonal Communication
• Problem-Solving
• Critical Thinking
• Organization
• Prioritization
• Multi-Tasking
• Adaptability
• Microsoft Office
• Technical Writing
• Business Administration
• Communication

Top Skills & Keywords for Administrative Assistant Resumes:

Hard skills, soft skills, resume action verbs for administrative assistants:, a better way to build your resume.

Resume FAQs for Administrative Assistants:

How long should i make my administrative assistant resume, what is the best way to format a administrative assistant resume, which keywords are important to highlight in a administrative assistant resume, how should i write my resume if i have no experience as a administrative assistant, compare your administrative assistant resume to a job description:.

• Identify opportunities to further tailor your resume to the Administrative Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Administrative Assistants:

Jobscan > Resume Examples > Administrative Resume Examples

Administrative Resume Examples, Skills, and Keywords

Whether you're applying for a job as an executive assistant, receptionist, or operations manager, you can use Jobscan's administrative resume examples to build a resume that gets results.

Jobscan has helped land interviews with:

Administrative Assistant Resume Sample

The field of administration is dedicated to keeping organizations and businesses running. Administrators handle everything from seemingly small tasks like ordering more office supplies to managing communications to coordinating events. Organization is key to this field, and an administrative resume needs to take that into account.

Administrative positions are found in every industry. A successful administrative professional needs to have a mix of interpersonal skills and organizational abilities. Most administrators also need a strong understanding of technology, especially email and Microsoft Office. These skills allow you to handle the communication and coordination necessary to keep things running smoothly. ‌

A great administrative resume will highlight these skills. If you’re interested in a career as an administrative professional, you can create an eye-catching resume by explaining your relevant skills and accomplishments.

Of course, like in any other industry, you should tailor your resume to the specific position for which you’re applying. With that in mind, here are the nine most common types of administrative roles, with sample resumes that work.

Receptionist Resume Example

A receptionist is mainly responsible for answering phones and greeting customers at the front desk of an organization. As a receptionist, you may also make appointments for staff or customers, organize files, process bills and payments, and help direct visitors. A receptionist resume should explain your ability to multitask, remain polite and professional, and stay organized.

Executive Assistant Resume Example

An executive assistant is a dedicated assistant to a senior-level executive. During your daily work, you plan meetings, handle scheduling, manage communications, arrange travel for the executive with whom you work, and potentially perform confidential duties related to the business. Executive assistant resumes should focus on your reliability, independence, and organizational skills.

Office Assistant Resume Example

An office assistant is dedicated to supporting the office as a whole. During the course of routine duties, you may manage office supply inventory, maintain files, sort and send mail, answer calls, and take notes during meetings. Office assistant resumes should highlight organizational skills, teamwork, and attention to detail.

Secretary Resume Example

A secretary is the first point of contact between the public and an organization. Secretaries work at the front desk answering calls, filing, scheduling meetings and appointments, and greeting visitors. A secretarial resume may focus on interpersonal and communication skills and the ability to remain organized.

Office Administrator Resume Example

Office administrators are responsible for coordinating office- or company-wide tasks, agendas, and databases. You supervise other members of the administrative team, handle communications, and support bookkeeping by keeping detailed records. An office administrator resume should highlight your managerial experience, familiarity with administrative work, and ability to remain organized.

Build an ATS-friendly resume for free

Many resume builders are advertised as free, but they often charge a fee to download your resume. Jobscan's online resume builder has no hidden costs and it’s ATS-compatible.

How strong is your resume?

Administrative resume skills and keywords.

Hiring managers don’t have time to read every resume individually. Instead, they use tools that scan for resume skills their company needs, like “Microsoft Excel” or “Customer Service.” Including more resume keywords in your application can help you get spotted by the people behind the process.

Top Administrative Resume Skills

• Customer service
• Microsoft Office
• Google Suite
• Attention to detail
• Event planning
• Robert’s Rules of Order
• Multitasking
• Meeting minutes
• Bookkeeping
• Videoconferencing
• Calendar management
• Verbal communication
• Written communication
• Microsoft Excel
• Microsoft Outlook
• Expense reports
• Database management
• Travel management
• Office coordination
• Adaptability
• Responsibility
• Problem-solving
• Receipt management
• Phone etiquette
• Social media

Salary Expectations for Popular Administrative Roles

Administration is an essential element of keeping large organizations running. If you have the ability to keep teams and offices organized, you’ll be compensated fairly for your work. Here are the median salaries for five popular administration roles in the United States:

Education and Certification Requirements for Administrative Resumes

Depending on the specific administrative position you want, the education requirements can vary widely. Receptionists, secretaries, and office assistants may not need anything but a high school diploma and a solid understanding of Microsoft Office. Meanwhile, office administrators and operations managers may need to have an associate’s or bachelor’s degree in a related field like English, operations, or business.

To advance your administrative career, additional certifications can help. Two standard credentials are Certified Professional Secretary (CPS) and Certified Administrative Professional (CAP). Getting these certificates demonstrates not only that you have the skills you claim but also that you’re dedicated to growing in your career.

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Administrative Assistant Resume Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Administrative Assistant?

An awesome resume is going to be key. This guide is your one-stop-shop for writing a job-winning Administrative Assistant resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Administrative Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Resume
• The Best Skills To Include On An Administrative Assistant Resume

How To Write A Job-Winning Administrative Assistant Resume Summary

How to write offer-winning administrative assistant resume bullets.

• 3 Administrative Assistant Resume Examples

The 8 Best Administrative Assistant Resume Templates

Here's the step-by-step breakdown:

Administrative Assistant Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Your resume should show the company that your personality and your experience encompasses all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Administrative Assistant resume:

• Tailor your resume to the job description: Match your skills and experience to the requirements listed in the job ad.
• Use keywords: Include industry-specific keywords and terms related to account management to make your resume more searchable.
• Showcase your soft skills: Soft skills such as communication, problem-solving, and adaptability are essential for administrative assistants. Highlight these skills in your resume.
• Use specific language: Use action verbs and specific language to describe your experience and achievements. For example, instead of saying “managed calendars,” say “coordinated and managed calendars for a team of executives.”
• Highlight your technical skills: Administrative assistants need to have proficiency in various software programs and tools, such as Microsoft Office and scheduling software. Highlight your proficiency in these areas.
• Use specific metrics to quantify your accomplishments: Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Keep it concise: Limit your resume to one or two pages and use bullet points to make it easy to read.
• Proofread your resume: Check for spelling and grammar errors, as well as consistency in formatting (I recommend Hemingway App ).

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Administrative Assistant resume.

These keywords were selected from an analysis of real Administrative Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated administrative assistant resume
• Open a copy of your target administrative assistant job description
• Head over to ResyMatch.io
• Copy and paste your administrative assistant resume on the left and then do the same for the job description on the right
• Hit scan and review the results

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

Here's a video walking through this whole process:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

• A relevant section title that ties your experience to the role
• An introductory bullet that summarizes your experience and high level value
• A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
• A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an administrative assistant role, it might look like this:

You can see how the first bullet includes the administrative assistant job title, the years of experience this candidate has, and it wraps up with a value-driven pitch for how they've helped companies in the past.

The next two bullets are “Case Studies” of specific results they drove at their company. Finally, their last bullet focuses on a volunteering stretch project that led to some amazing results.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is, they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an administrative assistant Highlight Reel:

While the content in this example is related to the legal industry, you can see how the bullet points related to an administrative assistant role, and it has all the elements of a great Highlight Reel (especially the emphasis on measurable outcomes and results!).

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Responsible for managing office supplies for all staff. 

✅  Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.

The second bullet makes the candidate's value  so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called ResyBullet.io that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

• Head over to ResyBullet.io
• Copy a bullet from your administrative assistant resume and paste it into the tool, then hit “Analyze”
• ResyBullet will score your administrative assistant resume bullet and show you exactly what you need to improve
• You edit your bullet with the recommended changes and scan it again
• Rinse and repeat until you get a score of 60+
• Move on to the next bullet in your administrative assistant resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Responsible for managing office supplies for all staff.” 

ResyBullet gave that a score of 10/100.  It is a little short, and it's missing relevant details, compelling language and measurable outcomes:

Now, let's take a look at our second bullet,  “Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.”

ResyBullet gave that a 71 / 100. Much better! This bullet had more content focused on the specific criteria the hiring team is looking for. We can see that they reduced costs by 10%, and we see what methods they implemented to generate those results:

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam packed with eye-popping, value-driven content!

And if you want to learn more about the underlying strategies behind writing great resume bullets, check out this guide.

3 Administrative Assistant Resume Examples For 2023

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Administrative Assistant Resume Example #1: A Traditional Background

Administrative Assistant Resume Example #2: A Non-Traditional Background

For our second administrative assistant resume example, we have a candidate who has a non-traditional background. In this case, they are coming from a legal background and highlight their transferrable skills.  Here's an example of what their resume might look like when applying for administrative assistant roles:

Administrative Assistant Resume Example #3: Administrative Assistant with a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 10+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

Key Takeaways To Wrap Up Your Job-Winning Administrative Assistant Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant resume:

• Start with a proven resume template from ResyBuild.io
• Use ResyMatch.io to find the right keywords and optimize your resume for each administrative assistant role you apply to
• Open your administrative assistant resume with a Highlight Reel to immediately grab your target employer's attention
• Use ResyBullet.io to craft compelling, value-driven bullets that pop off the page
• Compare the draft of your administrative assistant resume to the examples on this page to make sure you're on the right path
• Use a tool like HemingwayApp to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Administrative Professional Resume Examples

An effective resume is the key to success for administrative professionals when competing for jobs in the competitive job market. A well-crafted resume not only highlights your key skills, experience, and qualifications, but also helps you to stand out from the competition. This guide provides advice on how to write a resume as an administrative professional, including what sections to include, how to structure and format it, and how to use action verbs and keywords to make it stand out. It also includes several examples of effective resumes, to serve as a helpful reference when creating your own resume.

If you didn’t find what you were looking for, be sure to check out our complete library of resume examples .

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Administrative Professional

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

I am an experienced administrative professional with over 10 years of experience in the field. I have extensive experience in project management, customer service, data analysis, and report writing. I am highly organized, detail- oriented and reliable. I am proficient in Microsoft Office Suite, Adobe Creative Suite, and other software programs. I am confident that I can be an asset to any organization.

Core Skills :

• Project Management
• Customer Service
• Data Analysis
• Report Writing
• Microsoft Office Suite
• Adobe Creative Suite
• Excellent Communication Skills
• Highly Organized
• Detail- Oriented

Professional Experience : Administrative Assistant – XYZ Company, 2009- present

• Assisted in the day- to- day operations of the office
• Provided customer service to clients and vendors
• Created reports, presentations and other documents
• Managed projects, organized files, and monitored deadlines
• Scheduled appointments and meetings
• Answered phones and handled emails

Administrative Specialist – ABC Company, 2005- 2009

• Developed and maintained filing systems
• Developed and edited spreadsheets and databases
• Developed, implemented, and maintained organizational policies
• Created forms and documents to improve the efficiency of the office
• Prepared reports and presentations
• Scheduled and coordinated travel arrangements

Education : B.A. in Business, ABC University, 2005

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Administrative Professional Resume with No Experience

A motivated Administrative Professional with strong organizational skills. Possesses excellent customer service, communication, and problem- solving abilities. Experienced in providing administrative and clerical support to various departments and team members.

• Proficient in Microsoft Office Suite
• Strong communication and interpersonal skills
• Excellent time management
• Exceptional organizational abilities
• Detail oriented
• Ability to multitask

Responsibilities :

• answering and directing phone calls
• greeting and assisting visitors
• providing customer service
• managing calendars
• coordinating travel arrangements
• scheduling appointments
• maintaining filing systems
• processing mail
• creating and maintaining spreadsheets
• preparing reports
• sorting and distributing documents
• completing data entry tasks

Experience 0 Years

Level Junior

Education Bachelor’s

Administrative Professional Resume with 2 Years of Experience

A highly motivated and organized Administrative Professional with over two years of experience providing excellent support to executive staff. Adept at ensuring all administrative tasks are completed accurately and efficiently, while providing high levels of customer service to those in need of assistance. A proven ability to maintain a professional environment and to build and maintain positive working relationships with colleagues.

• Strong organizational skills
• Excellent communication abilities
• Highly proficient in Microsoft Office Suite
• Data entry and analysis
• Ability to multi- task
• Exceptional time management
• Provide administrative support to executive staff
• Organize and prioritize daily tasks
• Coordinate meetings and manage appointment calendars
• Maintain filing systems and databases
• Compose and prepare correspondence
• Greet clients and visitors
• Provide customer service to those in need of assistance
• Assist with special projects and other duties as needed

Experience 2+ Years

Administrative Professional Resume with 5 Years of Experience

I am an experienced Administrative Professional with over 5 years of experience providing a comprehensive range of administrative support services to top- level executives, departments, and organizations. I am highly organized, detail- oriented, and have a proven ability to multi- task and manage multiple projects. I have excellent communication and interpersonal skills with the ability to interact with staff at all levels, often in challenging and diverse situations. I am experienced in record keeping, customer service, data entry, and MS Office applications like Word, Excel, and Outlook. I am able to work independently and as part of a team, and I am confident in my ability to help organizations achieve their goals and objectives.

• Organizational and time management
• Superior communication skills
• Data entry and record keeping
• MS Office applications
• Customer service
• Interpersonal skills
• Multi- tasking
• Providing administrative support to executives, departments, and organizations
• Assisting with day- to- day operations and projects
• Creating and maintaining filing systems
• Preparing reports and presentations
• Answering phones and customer queries
• Scheduling appointments and meetings
• Preparing and processing paperwork
• Developing and maintaining customer relations
• Managing data entry and records
• Organizing and coordinating resources

Experience 5+ Years

Level Senior

Administrative Professional Resume with 7 Years of Experience

A highly organized and motivated Administrative Professional with 7 years experience in the corporate world. Possesses exceptional organizational, multitasking, and communication skills. Proven ability to manage multiple projects, interact professionally with customers, and provide administrative support to executive teams. Committed to providing top- notch customer service and creating a positive customer experience.

• Excellent customer service and communication
• Project management
• Advanced administrative support
• Superior organizational skills
• Time management
• Document preparation
• Proficient in MS Office Suite
• Performed administrative tasks such as scheduling, preparing documents, and filing
• Provided customer service to clients, including answering calls and responding to inquiries
• Developed and implemented effective systems for project management
• Managed multiple projects, ensuring accuracy and timeliness of tasks
• Assisted in the preparation of presentations, reports, and other materials
• Coordinated travel arrangements such as flights, hotels, and car rentals
• Developed and maintained relationships with customers, vendors, and internal teams
• Assisted in the development of policies and procedures for the company

Experience 7+ Years

Administrative Professional Resume with 10 Years of Experience

Highly experienced administrative professional with 10 years of experience providing essential support for a variety of business functions and operations. Possessing a high level of accuracy and thoroughness and excellent communication skills to effectively interact with clients, staff, and external stakeholders. Adept at managing calendars, coordinating meetings, and preparing reports.

• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Experienced in managing calendars, meetings, and events
• Demonstrated record of accuracy and attention to detail
• Greet visitors and answer phone calls in a professional manner
• Schedule meetings, appointments, and travel arrangements
• Organize data entry, management and analysis
• Assist in preparing presentations, reports, and documents
• Monitor inventory of office supplies and order when needed
• Coordinate staff meetings, training seminars and other events
• Maintain contact lists, filing systems, and databases
• Manage calendars, emails, and other correspondence
• Provide general administrative support to the team

Experience 10+ Years

Level Senior Manager

Education Master’s

Administrative Professional Resume with 15 Years of Experience

Highly organized and detail- oriented administrative professional with 15 years of experience providing administrative support for a wide variety of organizations. Able to multi- task and prioritize competing demands to ensure all deadlines are met. Possesses excellent communication, organizational, and time management skills.

• MS Office Proficiency
• Calendar Management
• Analytical Thinking
• Client Relations
• Record Keeping
• Telephone Skills
• Meeting Planning
• Greeting visitors, managing incoming calls, and responding to emails
• Organizing and scheduling meetings and appointments
• Preparing meeting materials in advance and taking notes during meetings
• Filing and retrieving documents
• Updating and maintaining databases, and ensuring accuracy of information
• Collaborating with colleagues to coordinate and execute projects
• Preparing reports, presentations, and spreadsheets
• Developing and maintaining filing and record keeping systems
• Maintaining relationships with customers, suppliers, and vendors
• Providing general administrative assistance to support staff as needed.

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a Administrative Professional resume?

A strong resume is the key to landing a great administrative professional job. Crafting an administrative professional resume that stands out and gets noticed is the first step in getting the job you want. Here are some key elements to include in your administrative professional resume:

• Contact Information: Include your full name, address, phone number and email address.
• Professional Summary: Provide a brief overview of your experience, skills and qualifications, and how you can be an asset to the organization.
• Work Experience: Include previous administrative professional jobs you have held, including job titles, duties, skills and accomplishments.
• Education: Highlight your credentials, such as diplomas, degrees and certifications.
• Technical Skills: Demonstrate your knowledge of office software, such as word processing, spreadsheet, presentation, and data entry applications.
• Leadership Qualities: Showcase your ability to manage teams, solve complex problems and make decisions.
• Professional Affiliations: Mention any professional organizations you belong to related to your position.
• Community Involvement: Share how you are involved in volunteer work or any other activities that demonstrate your commitment to the community.

By incorporating these elements, you will create a well-rounded resume that will help you stand out from the competition and land the administrative professional job you desire.

What is a good summary for a Administrative Professional resume?

A good summary for an administrative professional resume should list any educational background, certifications, and professional experience that is pertinent to the position being applied for. It should also be concise and highlight any special skills and qualities, such as being organized, having excellent communication skills, being proficient with technology, and having the ability to multitask. Additionally, it should include any awards, honors, or special recognition that may be relevant to the job. Finally, the summary should demonstrate how the applicant’s experience, education, and skills would be an asset to the organization.

What is a good objective for a Administrative Professional resume?

Administrative Professionals are responsible for providing a wide range of office support services to businesses and organizations. To stand out from other job candidates, Administrative Professionals should set a clear objective on their resume. A good objective for an Administrative Professional resume should be tailored to the job role and emphasize the qualifications for the job the applicant is applying for. The following are some examples of good objectives for an Administrative Professional resume:

• To utilize my experience in office administration and customer service to provide effective and efficient administrative assistance to the team
• Seeking a position as an Administrative Professional to utilize my excellent customer service skills and organizational ability
• To secure an Administrative Professional role where I can utilize my knowledge of office procedures, proficiency in customer service, and skillful multitasking ability
• To utilize my knowledge of office management and data entry to provide efficient and accurate office support services
• To obtain a position as an Administrative Professional where I can utilize my strong organizational and communication skills to ensure smooth operations

By setting a clear and tailored objective on their resume, Administrative Professionals can demonstrate their qualifications for the job and set themselves apart from other job candidates.

How do you list Administrative Professional skills on a resume?

Administrative professionals are the backbone of many businesses. They handle a wide variety of tasks that range from organizing meetings to managing office supplies. Having the right skills to complete these tasks is essential for success. With that in mind, here are some tips on how to list administrative professional skills on a resume:

• Highlight your technical skills: List any computer programs you are adept in and be sure to include your ability to troubleshoot hardware and software when necessary.
• Showcase your communication skills: Administrative professionals need to be excellent communicators. This means being able to effectively write and verbally communicate with clients and colleagues.
• Emphasize your organizational skills: It is important to be able to juggle multiple tasks while staying organized. Showcase your ability to prioritize tasks, manage deadlines, and keep accurate records.
• Demonstrate your problem-solving skills: Admins need to think on their feet and be able to solve problems quickly and efficiently. Showcase your ability to anticipate potential issues and develop solutions.
• Detail your customer service experience: Working with clients and customers is often part of an admin role. Highlight any customer service experience you have and be sure to showcase any awards or commendations you have received.

By including these skills on your resume, you will be able to show employers that you are a well-rounded candidate who is capable of meeting the demands of an administrative role.

What skills should I put on my resume for Administrative Professional?

When applying for an administrative professional position, your resume should highlight the clerical and organizational skills that are essential for the job. A resume for an administrative professional should demonstrate that you have the experience and knowledge necessary to successfully manage an office setting. The following skills should be included on your resume to help you stand out when applying for an administrative professional position:

• Proficiency with Office Software: List any computer programs you are skilled in, such as Microsoft Office or Google Suite. Showcase your technical skills by including any certifications you have or proficiency levels.
• Organizational Skills: Being able to effectively manage projects and tasks is essential for an administrative professional role. Showcase your ability to stay organized, prioritize tasks and complete projects on time.
• Excellent Communication Skills: Being able to clearly communicate with management, colleagues and customers is critical for this role. Showcase your ability to communicate in both written and verbal formats.
• Attention to Detail: Administrative professionals must be detail-oriented and have the ability to double-check their work. Showcase your ability to pay attention to details and accuracy.
• Time Management Skills: Showcase your ability to effectively manage deadlines and keep projects on track.
• Ability to Multi-task: Demonstrate your ability to manage multiple tasks at once while still meeting deadlines and producing quality work.
• Customer Service Skills: Administrative professionals often have to act as a liaison between customers, management and colleagues. Showcase your ability to handle customer inquiries and requests in a timely manner.

Key takeaways for an Administrative Professional resume

Administrative professionals provide vital services to businesses, organizations, and individuals, and they need to have the right resume to make a good impression on potential employers. Crafting an effective resume for an administrative professional should include showcasing your knowledge of the industry, highlighting your specific experience and skills, and demonstrating your dedication to the job.

Here are some key takeaways to keep in mind when creating your resume for an administrative professional position:

• Highlight your experience and skills that are relevant to the position. Make sure to include any administrative-related experience you have, such as customer service, bookkeeping, scheduling, and more. Also, showcase any technical skills you possess that are important for the job, such as proficiency with Microsoft Office or other computer programs.
• Showcase your organizational and problem-solving skills. Employers look for administrative professionals who can think on their feet, handle unexpected tasks, and are able to stay organized in a busy work environment.
• Demonstrate your commitment to the job. Administrative professionals need to be reliable and have the ability to work independently. Showcase your work ethic, enthusiasm and dedication to the job by providing examples of your past successes.
• Make sure to include any additional certifications or awards. Whether you have an administrative certification or have been recognized for your leadership in the industry, it’s important to showcase any additional qualifications that you have.

By following these key takeaways, you can create a resume that is sure to make a great impression on potential employers. By highlighting your experience, skills, and dedication to the job, you can be sure that you are portraying yourself in the best possible light.

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• Career Blog

50+ Administrative Resume Examples That Will Impress in 2024

As the baby boomer generation begins to retire, the job market is seeing an increased need for experienced administrative professionals. These individuals have a wealth of knowledge and skills to offer businesses, from managing day-to-day operations to handling important correspondence with clients and stakeholders.

For those seeking a new opportunity in this field, crafting an effective resume is essential. However, it can be challenging to know where to start or what exactly to include. That’s why we’ve compiled a list of 50+ administrative resume examples that will impress potential employers and help job seekers land their next position.

In this article, we’ll explore resumes for executive assistants, office managers, administrative assistants, and more. Each example showcases a range of qualities that employers look for, including organizational skills, attention to detail, and excellent communication abilities.

Whether you’re just starting your career or are a seasoned administrative professional looking to take the next step, these resume examples will provide the inspiration and guidance needed to make your own resume stand out.

So, without further ado, let’s dive into the world of administrative resumes and explore what it takes to make a lasting impression.

The Importance of a Strong Administrative Resume

Administrative professionals are the backbone of any organization, responsible for keeping everything running smoothly. In today’s competitive job market, having a strong resume is crucial to getting noticed by hiring managers.

A Brief Overview

A strong administrative resume summarizes an individual’s skills, experience, education, and achievements. It should highlight relevant industry-specific skills, such as project management, organizational skills, and communication skills.

The Role of a Strong Resume in the Hiring Process

Employers use resumes as a filter for job applicants. They receive dozens, if not hundreds, of resumes for a single position, so it’s essential that a job seeker’s resume stands out from the crowd. A strong administrative resume can help an applicant get past the initial screening process and move on to the interview stage.

Effective Techniques for Crafting a Winning Administrative Resume

To create a winning administrative resume, job seekers need to follow some critical techniques.

First, tailor the resume to each job opening by including relevant keywords from the job posting. This shows that the applicant has read and understood the job requirements.

Second, use quantifiable metrics, such as the number of projects completed, to showcase the applicant’s accomplishments.

Third, use concise and clear language to describe the applicant’s duties and responsibilities in previous roles.

Fourth, make sure the resume is visually appealing and easy to read. Use bullet points, headings, and white space to break up the information.

Fifth, include education, certifications, and training that relate to the job opening.

Lastly, proofread and ensure that the resume is free of errors and typos.

A strong administrative resume is critical to stand out from other applicants and secure a job interview. By tailoring the resume to each job opening, using quantifiable metrics, and following the best practices for effective writing, any job seeker can craft a winning administrative resume that will impress hiring managers.

Key Elements of an Administrative Resume

A well-crafted administrative resume needs to include certain key elements that help to showcase a candidate’s strengths and qualifications. Focusing on the following elements will help to set your resume apart and make a great first impression on potential employers:

Contact Information and Personal Details

The first thing that should be included in any administrative resume is your contact information and personal details. This should include your full name, phone number, email address, and physical address. If you have a professional website or social media presence that is relevant to your job search, you can include links to those as well.

Professional Summary and Objectives

After your personal details, your administrative resume should have a professional summary and objectives section. This part should be brief but powerful and should provide potential employers with an overview of your skills, experience, and career goals. It’s important to tailor this section to the position you’re applying for to ensure that it speaks to the specific needs of the employer.

Relevant Skills and Qualifications

One of the most important elements of your administrative resume is your skills and qualifications section. This should highlight your key strengths and abilities as an administrative professional. You should focus on the skills and qualifications that are most relevant to the job you’re applying for, ensuring that potential employers can quickly see what you bring to the table.

Employment History and Experience

Your employment history and experience should make up the bulk of your administrative resume. This section should highlight all of your previous administrative experience, including job titles, dates of employment, and specific responsibilities and achievements. You can also include any promotions or awards you’ve received in this section.

Education and Training

Your educational background and any relevant training or certifications you’ve received should also be included in your administrative resume. This section should include the name of your school or training program, your degree or certificate earned, and the date it was received.

Certifications and Licenses

If you hold any certifications or licenses relevant to administrative work, these should also be included on your resume. This can be a great way to demonstrate your commitment to your field and your willingness to continue learning and growing as a professional.

Volunteer Work and Extracurricular Activities

Finally, you may also want to include a section on any volunteer work or extracurricular activities you’ve participated in. This can be a great way to showcase your leadership skills, community involvement, and interest in personal growth and development.

A well-crafted administrative resume should include all of these key elements and be tailored specifically to the position you’re applying for. With a great resume, you can impress potential employers and show them that you have the skills, experience, and qualifications they’re looking for in an administrative professional.

Types of Administrative Resumes

When it comes to preparing a resume for an administrative position, the format is crucial. This is because a resume presents a potential employer with a snapshot of your qualifications and experience, and the format chosen can affect how your profile comes across. There are three main types of administrative resumes, and each has its own unique characteristics. They include:

Chronological Resumes

A chronological resume is the most common format used when applying for administrative positions. It lists your career history, starting with the most recent role you held and working back in time. This type of resume highlights your career progression and shows your employment history in a linear, easy-to-digest format. If you have a steady, upward career trajectory, then this type of resume is an excellent choice. For administrative positions, highlighting your work history is just as important as demonstrating your skills.

Functional Resumes

A functional resume outlines your skills and achievements and is paired with a summary of your work experience. This type of resume is used when you have gaps in your employment history or are changing careers. It is also ideal for highlighting skills that were honed during non-traditional work experiences, like volunteering or freelancing.

Combination Resumes

As the name suggests, a combination resume combines aspects of both chronological and functional resumes. This type of resume highlights your skills and experience, just like a functional resume, but it also includes a detailed work history. This format is ideal when you want to showcase both skills and experience. This type of resume layout works well when transitioning into a new industry or profession.

The type of administrative resume you choose depends on your qualifications, work experience, and career trajectory. Choosing the correct resume format can help land you the job you want. By highlighting your skills and work experience in a concise and clear manner, you will be able to make a great impression with potential employers.

Administrative Resume Examples

As an administrative professional, your job is to ensure the smooth functioning of an organization. To land your dream job in this field, it’s essential that your resume showcases your skills, experience, and qualifications effectively. We have collected some of the best administrative resume examples to help you get started.

Administrative Assistant Resume Examples

An administrative assistant is responsible for various clerical duties, including scheduling meetings, making travel arrangements, preparing reports, and organizing files. To get a job as an administrative assistant, you must have a friendly and professional demeanor, excellent communication skills, and the ability to multitask. Our administrative assistant resume examples demonstrate how to highlight your proficiency in Microsoft Office Suite, phone and email systems, and general office upkeep.

Executive Assistant Resume Examples

An executive assistant is a top-level administrative professional who supports senior executives and management staff. Their duties include calendar management, coordinating travel arrangements, and preparing reports. To be successful in this role, you need to have strong organizational skills, the ability to prioritize tasks, and excellent communication skills. Our executive assistant resume examples will help you showcase your experience with project management, staff supervision, and event planning.

Office Manager Resume Examples

An office manager is responsible for overseeing the daily operations of an office, including managing a team of administrative staff, scheduling meetings, and conducting inventory management. To excel in this role, you will need excellent multitasking skills, the ability to prioritize tasks, and strong leadership skills. Our office manager resume examples demonstrate how to showcase your experience with budget management, employee scheduling, and office supply procurement.

Receptionist Resume Examples

As a receptionist, you will be the face of the company, responsible for greeting visitors, managing phone calls, and handling general inquiries. To be successful in this role, you will need excellent communication skills, a friendly and professional demeanor, and the ability to multitask. Our receptionist resume examples will demonstrate how to showcase your experience with customer service, phone etiquette, and appointment scheduling.

Data Entry Clerk Resume Examples

As a data entry clerk, you will be responsible for transferring data from paper to digital systems, maintaining electronic records, and ensuring data accuracy. To excel in this role, you will need excellent typing skills, attention to detail, and proficiency in data entry software. Our data entry clerk resume examples will demonstrate how to showcase your proficiency in Microsoft Office Suite, data entry software, and attention to detail.

Human Resources Assistant Resume Examples

A human resources assistant is responsible for supporting the HR department with various administrative tasks, including recruiting, hiring, and training. To excel in this role, you will need excellent communication skills, the ability to multitask, and proficiency in HR management software. Our human resources assistant resume examples will demonstrate how to showcase your experience with applicant screening, employee onboarding, and benefits administration.

Tips for Writing an Effective Administrative Resume

Crafting an effective administrative resume requires strategy and attention to detail. From highlighting your achievements and accomplishments to using action verbs and customizing your application for specific job opportunities, every detail matters when it comes to making a positive impact on potential employers.

Highlighting Key Achievements and Accomplishments

When it comes to catching the attention of hiring managers, a strong set of achievements and accomplishments can do wonders. Make sure to include any major milestones, initiatives or contributions you have made in your past administrative roles. This could include increasing productivity, lowering costs, streamlining processes, or anything else that showcases your value as an employee.

Using Action Verbs and Concrete Language

Using action verbs and concrete language is an essential part of crafting a standout administrative resume. Avoid passive language and focus on using active verbs that really showcase your skills and accomplishments. Use concrete language to paint a clear picture of your experience and demonstrate how you can add value to a new organization.

Avoiding Common Resume Mistakes

Making common resume mistakes can put a damper on your chances of getting noticed by a hiring manager. Avoid common resume pitfalls like typos, lengthy paragraphs, and irrelevant information. Make sure to highlight only the most important and relevant details to the specific job opportunity.

Customizing Your Resume for Specific Job Applications

Tailoring your resume to meet the specific requirements of a job posting is a key step in the application process. Take time to read through the job description, research the company, and tailor your resume to showcase your relevant skills and experience. Put your best foot forward by showcasing your ability to meet the unique needs of the organization.

An effective administrative resume requires focus, attention to detail, and customization for each job opportunity. Highlight your achievements and accomplishments, use action verbs and concrete language, avoid common mistakes, and tailor your application to each specific job posting. By following these tips, you’ll be well on your way to impressing potential employers and landing your dream administrative job.

Frequently Asked Questions About Administrative Resumes

Are you looking for ways to ace your administrative job search? As you prepare your administrative resume, you may have found yourself with some questions. In this section, we will address some of the most frequently asked questions about administrative resumes.

What Are the Most Important Skills for an Administrative Role?

When applying for an administrative role, there are certain skills that employers will be looking for. These skills include:

• Excellent communication skills, both verbal and written
• Organizational abilities
• Time management skills
• Attention to detail
• Technical proficiency, including proficiency in Microsoft Office Suite and other relevant software
• Interpersonal skills
• Ability to work independently and as part of a team
• Customer service orientation
• Adaptability

These skills can either be highlighted in your work experience or mentioned in your skills section. Be sure to tailor your skills and experiences to the specific job you are applying for.

How Do I Showcase My Experience in a Brief Resume?

Your administrative resume should be concise and easy to read. To showcase your experience in a brief resume, follow these tips:

• Use bullet points rather than lengthy paragraphs
• Use action verbs and quantify your accomplishments
• Highlight your most relevant experience in the summary section at the top of your resume
• Tailor your resume to the specific job you are applying for
• Keep your resume to one or two pages

Remember, your resume is a marketing tool, so be sure to highlight your most impressive achievements and experiences.

Should I Include My GPA on My Administrative Resume?

Including your GPA on your administrative resume depends on your education level and career goals. Generally, if you have less than three years of experience and your GPA is 3.5 or higher, it’s okay to include it. However, if you have more than three years of experience, there may be no need to include your GPA. Additionally, if your GPA is lower than 3.0, it may be best to leave it off your resume altogether.

How Can I Stand Out in a Competitive Job Market?

In a competitive job market, standing out can be challenging but not impossible. Here are a few tips to help you stand out:

• Customize your administrative resume to the specific job you are applying for
• Highlight your most relevant skills and experiences
• Use industry-specific keywords in your resume
• Include measurable accomplishments
• Use a clean and professional resume design
• Personalize your cover letter and follow up with the employer after submitting your application.

By following these tips, you can increase your chances of standing out from other candidates and securing your dream administrative job.

Your administrative resume is your ticket to securing your dream job in this role. Ensure that you tailor your resume to the job you are applying for, highlight your most relevant experience and skills, and make it easy for the employer to read through your accomplishments.

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More from ResumeHead

Top 10 Administrative Assistant Resume Summary Examples

In today’s competitive job market, a well-crafted summary can make all the difference in landing your dream administrative assistant position.

In this guide, we have curated the top 10 examples of administrative assistant summaries to help you effectively showcase your skills, experience, and qualifications.

Whether you’re an experienced administrative professional or just starting your career, these examples will provide you with valuable insights and inspire you to create a compelling summary and profile.

Let’s dive into the top 10 administrative assistant summary examples and gain the inspiration and techniques needed to craft an outstanding introduction that will propel your career forward.

10 Summary Examples for Administrative Assistant Resume

Tips for Writing a Great Administrative Assistant Resume Summary Statement

• Be Concise and Specific : Your summary should be a brief yet comprehensive statement that highlights your experience and skills. Aim for 3-4 sentences.
• Highlight Key Skills : Mention the essential skills for an administrative assistant, such as organizational abilities, communication skills, and proficiency in office software.
• Showcase Experience : Include your years of experience in the role and any specialized experience that’s relevant to the job you’re applying for.
• Emphasize Achievements : Highlight any specific achievements or contributions that demonstrate your ability to excel in the role.
• Tailor to the Job Description : Customize your summary to align with the job description. Use keywords and phrases from the job posting.

Key Takeaways

A well-crafted resume summary statement can set you apart from other candidates by succinctly highlighting your most relevant skills, experiences, and achievements. Remember to tailor your summary for each job application, ensuring it aligns closely with the job description and showcases your unique qualifications.

• 12 Entry-Level Administrative Assistant Resume Summary Examples
• 5 Senior Administrative Assistant Resume Summary Examples
• Top 20 Administrative Assistant Resume Objective Examples
• Summary of Qualifications for Administrative Assistant Resume

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Management Resume Summary: 15 Examples to Help You Write Your Own

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Management Resume Summary: 15 Examples to Help You Write Your Own was originally published on The Muse , a great place to research companies and careers. Click here to search for great jobs and companies near you.

As the first section recruiters see, your resume summary should highlight your top accomplishments and skills, tailored to the specific position you’re applying for. This is especially important for management roles, where a standout management resume summary can help you get noticed in a competitive job market.

Let’s break down what a manager’s summary should include and give you templates and resume summary examples to help you create a standout one for various roles.

What is a resume summary?

A resume summary is a concise section at the top of your resume that offers a snapshot of your professional profile. Unlike a detailed resume experience section , a good summary for a resume provides a high-level overview of your most significant accomplishments , skills , and qualifications.

The goal is to capture the attention of hiring managers and recruiters by highlighting your key strengths and achievements in a few sentences or bullet points. It acts as a quick pitch to persuade employers to continue reading and consider you for the role.

Get that resume summary out there! Browse open jobs on The Muse and find your dream job »

Resume summary for management: how is it different?

A manager resume summary is a focused version of a resume summary that highlights qualifications and experiences specific to management positions. It emphasizes your leadership skills , strategic thinking, and ability to deliver results in areas like project management, office management, operations, general management, or retail management.

How to write a management resume summary

Your resume summary should not only showcase your qualifications but also set the stage for the rest of your resume, demonstrating to potential employers why you are the ideal candidate for their management position.

Follow these tips when writing your management resume summary:

1. Keep it brief

A resume summary usually has three to five sentences or a few bullet points. It helps hiring managers quickly see if you’re a good fit for the job without having to dig through your whole resume.

2. Highlight your leadership skills

Emphasize your experience in leading teams, managing people, and overseeing projects or operations. This could include examples of how you motivated your team, resolved conflicts, or achieved team goals.

3. Emphasize strategic planning and execution

Highlight your ability to develop and execute strategies that contribute to organizational success. Mention specific strategic initiatives you’ve led or contributed to, and how they impacted the company’s bottom line.

4. Demonstrate operational management skills

Showcase your expertise in managing day-to-day operations, optimizing processes, and ensuring efficient workflow. This could involve experience with budgeting, resource allocation, or process improvements.

5. Include quantifiable achievements

Include quantifiable achievements that demonstrate your effectiveness as a manager. For instance, if you’re writing a project manager summary for your resume, you might mention increases in productivity, revenue growth, or successful project completions.

(Here’s how to quantify your resume bullets —even if you don’t work with numbers.)

6. Personalize industry-specific knowledge

Tailor your resume summary to reflect the industry you’re applying for. This can include specific industry-related skills, certifications, or knowledge of best practices. It should also include keywords and skills relevant to the job description, making it easier for Applicant Tracking Systems (ATSs) to identify your resume as a match.

Resume summary template

Here’s a general resume summary template you can use:

[Adjective] and [adjective] management professional with [number] years of experience in [industry]. Proven ability to [relevant skill] and [relevant skill] to achieve [specific result]. Adept at [specific management activity], with a strong focus on [key area of expertise]. Looking to leverage my expertise in [desired role] at [company name].

15 resume summary examples for management roles

Need more inspiration? Check out these 15 well-crafted management resume summary examples for different types of managers—one of them might be exactly what you’re looking for.

Example #1: Project manager resume summary

Detail-oriented and strategic project manager with 10 years of experience in IT and software development. Proven ability to lead cross-functional teams and manage multimillion-dollar projects to successful completion. Adept at risk management and resource allocation, with a strong focus on meeting project deadlines and budget requirements. Looking to leverage my expertise in agile methodologies at XYZ Tech.

Find project manager jobs here on The Muse

Example #2: Office manager resume summary

Organized and proactive office manager with over 7 years of experience in administrative support and office operations. Demonstrated success in streamlining office procedures, improving communication, and enhancing overall efficiency. Skilled in team management and office software, looking to bring my strong organizational skills to ABC Corp.

Find office manager jobs here on The Muse

Example #3: Operations manager resume summary

Results-driven operations manager with 12 years of experience in manufacturing and logistics. Expertise in optimizing production processes, reducing costs, and improving quality control. Proven track record of leading teams to exceed performance targets and implement continuous improvement initiatives. Seeking to apply my operational leadership skills at DEF Manufacturing.

Find operations manager jobs here on The Muse

Example #4: General manager resume summary

Visionary and dynamic general manager with 15 years of experience in retail and hospitality. Known for driving business growth and enhancing customer satisfaction through strategic planning and team development. Skilled in financial management and operational efficiency, eager to lead the expansion of GHI Retail.

Find general manager jobs here on The Muse

Example #: Retail manager resume summary

Customer-focused retail manager with 8 years of experience in high-end fashion retail. Proven ability to increase sales through exceptional customer service and staff training. Strong background in inventory management and merchandising. Looking to bring my retail expertise to JKL Fashion Store.

Find retail manager jobs here on The Muse

Example #6: Assistant project manager resume summary

Efficient and supportive assistant project manager with 5 years of experience in construction. Known for assisting in the successful completion of projects by managing schedules, coordinating teams, and ensuring compliance with safety regulations. Seeking to contribute to the ongoing success of MNO Construction.

Find assistant project manager jobs here on The Muse

Example #7: Marketing manager resume summary

Innovative and strategic marketing manager with 9 years of experience in digital marketing and brand management. Proven track record of developing and executing marketing campaigns that increase brand awareness and drive sales. Skilled in data analysis and customer segmentation, looking to bring my marketing expertise to PQR Marketing Agency.

Find marketing manager jobs here on The Muse

Example #8: Sales manager resume summary

Ambitious and results-oriented sales manager with 10 years of experience in B2B sales. Demonstrated success in driving revenue growth, developing sales strategies, and leading high-performing sales teams. Adept at relationship building and market analysis, seeking to leverage my sales expertise at STU Corporation.

Find sales manager jobs here on The Muse

Example #9: Human resources manager resume summary

Compassionate and strategic human resources manager with 12 years of experience in employee relations and talent acquisition. Proven ability to develop and implement HR policies that improve employee satisfaction and retention. Skilled in conflict resolution and performance management, eager to join the HR team at VWX Enterprises.

Find human resources manager jobs here on The Muse

Example #10: Financial manager resume summary

Detail-oriented and analytical financial manager with 10 years of experience in corporate finance and accounting. Expertise in budgeting, financial planning, and risk management. Proven ability to optimize financial performance and provide strategic insights. Looking to bring my financial expertise to YZ Finance Group.

Find financial manager jobs here on The Muse

Example #11: Product manager resume summary

Innovative and customer-centric product manager with 8 years of experience in product development and lifecycle management. Proven track record of launching successful products and driving market penetration. Skilled in market research and cross-functional collaboration, seeking to apply my product management skills at ABC Tech.

Find product manager jobs here on The Muse

Example #12: Hospitality manager resume summary

Guest-focused and organized hospitality manager with 10 years of experience in hotel management and customer service. Proven ability to enhance guest satisfaction and operational efficiency. Skilled in staff training and event planning, looking to bring my hospitality expertise to DEF Hotels.

Find hospitality manager jobs here on The Muse

Example #13: Logistics manager resume summary

Proactive and efficient logistics manager with 7 years of experience in supply chain management and distribution. Proven ability to optimize logistics operations, reduce costs, and improve delivery times. Skilled in inventory management and vendor relations, eager to join the logistics team at GHI Logistics.

Find logistics manager jobs here on The Muse

Example #14: IT manager resume summary

Tech-savvy and strategic IT manager with 9 years of experience in IT infrastructure and project management. Proven ability to lead IT teams, manage budgets, and implement technology solutions that drive business growth. Skilled in cybersecurity and network management, looking to bring my IT expertise to JKL Tech Solutions.

Find IT manager jobs here on The Muse

Example #15: Customer service manager resume summary

Empathetic and results-driven customer service manager with 8 years of experience in customer support and team leadership. Proven ability to improve customer satisfaction and reduce response times through effective training and process improvements. Skilled in CRM software and conflict resolution, seeking to join the customer service team at MNO Services.

Find customer service manager jobs here on The Muse

Key takeaways

Your resume summary is a critical component of your management resume, serving as your first impression to potential employers. Use the examples and template provided in this guide to craft a compelling resume summary that showcases your management expertise and sets you apart from the competition.

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