human resources specialist job application letter

Resume Worded   |  Career Strategy

14 human resources specialist cover letters.

Approved by real hiring managers, these Human Resources Specialist cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Human Resources Specialist
• Senior Human Resources Specialist
• Senior Human Resources Manager
• HR Generalist
• Talent Acquisition Specialist
• Human Resources Coordinator
• Senior Human Resources Generalist
• Alternative introductions for your cover letter
• Human Resources Specialist resume examples

Human Resources Specialist Cover Letter Example

Why this cover letter works in 2024, revamping onboarding process.

The cover letter highlights a specific accomplishment that directly relates to the role and shows the candidate's ability to drive positive change. This demonstrates their potential value to the company.

Implementing a Wellness Program

The candidate showcases another accomplishment that not only highlights their skills but also demonstrates their commitment to employee well-being, a key aspect for the HR Specialist role.

Genuine Excitement for the Role

This sentence effectively conveys the candidate's enthusiasm for the opportunity and their alignment with Microsoft's values. It's essential to show that the role is a natural fit for your passions and interests.

Polite and Professional Closing

This closing sentence is concise, yet polite, effectively conveying gratitude for the consideration of their application. A professional and courteous conclusion is always appreciated.

Highlighting Achievements with Quantifiable Results

Pointing out that you increased the employee satisfaction by 20% is fantastic. It gives hiring managers a concrete example of how you've made a positive impact in your previous roles. It's not just about saying you're good at something, it's about proving it. In HR, improving employee satisfaction is a key performance indicator, so it's clear you know what matters in this field.

Stating Success in Retaining Employees

The fact that you managed to reduce employee turnover by 15% is another solid win. Turnover is a huge concern for any company, and being able to demonstrate that you've successfully tackled this issue before will definitely make your application stand out. Your explanation on how you achieved this by implementing a mentorship program also shows your problem-solving skills.

Lead with a strong project example

When you start your letter by highlighting a specific, successful project, it quickly shows me the kind of value you can bring to my team. Your work on diversity and inclusion not only shows your skills but also your commitment to workplace culture.

Use data to showcase achievements

Sharing exact figures, like the reduction in turnover you achieved, provides a clear picture of the impact of your work. It tells me you're not just about ideas but about results that can be measured.

Connect with our company values

Your excitement for innovation in HR resonates well with our culture. It shows me you've done your homework and understand what we're about, making you a potentially good fit for our team.

Demonstrate eagerness to contribute

Expressing a strong desire to bring your skills and experience to our company is exactly what I'm looking for. It tells me you're not just seeking any job, but you're interested in making a real difference here.

Show genuine enthusiasm

A simple thank you goes a long way. Your enthusiasm about joining the team shines through, making your application memorable and sincere.

Connect with the company's mission

Showing that the company's mission speaks to you on a personal level makes your application stand out. It tells us that you will fit well with our culture.

Show your hr specialist impact

By sharing specific achievements, you make it easy for us to see your potential impact on our team. It's impressive when you can quantify your success in past roles.

Highlight your people skills

For an HR role, being able to build good relationships is key. Mentioning your efforts to create a positive work environment shows your soft skills and dedication to employee well-being.

Align with the company's values

Expressing excitement about aspects that are central to our operations, like employee development, demonstrates that your values align with ours. This alignment is crucial for long-term success in the role.

Express eagerness to contribute

Concluding with a strong desire to discuss your role in achieving the company's goals leaves a lasting impression and demonstrates your proactive attitude.

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Personal use of company products

Mentioning your experience with the company's products or services as a user shows you have a firsthand understanding of what they offer. It establishes a direct connection to the company right from the start.

Demonstrate broad HR expertise

Listing various skills and successful projects you've led in human resources showcases your well-rounded expertise in the field. It shows you're capable of handling diverse aspects of the HR role.

Exemplify your recruitment success

Sharing specific examples of your recruitment achievements, like filling all positions in a new department quickly and under budget, highlights your efficiency and effectiveness in talent acquisition.

Show excitement for contributing

Expressing your eagerness to bring your skills to the company and support its mission indicates that you're not just looking for any job but are specifically interested in contributing to their success.

Thank the reader

A polite thank you at the end of your cover letter is not just good manners; it also reaffirms your interest in the position and leaves a respectful, positive impression.

Show your human resources specialist passion

Mentioning your admiration for a company's culture shows me you've done your homework and you're genuinely interested in being part of our team.

Demonstrate relationship-building skills

Your ability to connect with both employees and leadership is crucial in human resources roles. Sharing specific examples of your impact, like improving employee retention, makes your application stronger.

Highlight the value of soft skills

Emphasizing active listening, empathy, and effective communication as key to successful organizational change is impressive. It tells me you understand the core of human resources work.

Share your drive for inclusivity

Expressing your eagerness to contribute to diversity and inclusion initiatives resonates with our values. It signals you'll be a proactive and valuable team member.

Closing with a strong call to action

Ending your cover letter by looking forward to discussing your contributions signals confidence and readiness for the next step.

Senior Human Resources Specialist Cover Letter Example

Demonstrating impact on employee productivity.

Showing that you’ve led initiatives leading to a 30% increase in employee productivity is a big deal. It's an indicator that you can not only manage HR operations but also drive significant improvements. Plus, hiring managers love to see candidates who can directly contribute to the bottom line. You haven't just stated the accomplishment, but also explained how you got there - through implementing a flexible work schedule and a rewards system.

Showcasing Technological Innovation in HR

When you say you've automated the recruitment process and reduced hiring time by 40%, you're hitting a home run. It tells me you're not just an HR professional but also someone who understands and leverages technology to improve processes. That's a rare and valuable combination, especially for a tech company like Microsoft. This unique skill set makes you a particularly strong candidate for the role.

Senior Human Resources Manager Cover Letter Example

Highlight strategic thinking in talent management.

Your ability to rethink and improve talent management processes demonstrates strategic thinking and problem-solving skills that are crucial for a senior human resources manager role.

Emphasize leadership development achievements

By mentioning your leadership development program, you showcase your forward-thinking approach and commitment to preparing employees for future challenges, aligning with our need for sustainable growth.

Align with our company ethos

Showing that our leadership principles resonate with you suggests a natural alignment with our company culture. This makes you stand out as someone who could seamlessly integrate and thrive in our environment.

Express interest in specific HR initiatives

Your keenness to engage with our unique HR programs indicates that you're not just looking for any role but are motivated by the specific opportunities our company offers.

End with a note of gratitude

Ending your letter with thanks demonstrates professionalism and respect. It leaves a positive impression, ensuring your application concludes on a high note.

HR Generalist Cover Letter Example

Personalize your introduction.

Sharing a personal story related to the company immediately grabs our attention. It sets the tone for a genuine connection and shows that your interest goes beyond just finding any job.

Demonstrate your strategic thinking

Outlining a successful initiative you led provides concrete evidence of your ability to think critically and strategically—key traits for an HR generalist.

Showcase your impact on change

Your belief in your ability to drive meaningful change highlights your leadership qualities and your potential as a valuable asset to our team.

Share your passion

Connecting your personal passions with the company's mission not only shows alignment but also demonstrates extra motivation for contributing to specific company goals, especially those close to your heart.

Convey enthusiasm for joining the team

Ending on a note of excitement about the possibility of working together suggests that you are eager and ready to contribute to the company's success. This enthusiasm is contagious and makes us more interested in you.

Talent Acquisition Specialist Cover Letter Example

Show your personal connection to the company.

Explaining your positive experience with the company's product or service makes your application feel more genuine. It shows you're not just looking for any job, but you're interested in this company specifically.

Highlight specific achievements

Pointing out your accomplishments, especially with exact numbers, shows the tangible impact you've made in past roles. It gives a clear picture of what you could bring to the new position.

Confidence in your skills transfer

Being confident in how your current skills will help you succeed in the new role makes you appear prepared and capable. It reassures hiring managers that you can start contributing quickly.

Align with company values

Expressing your passion for values that the company also holds, like diversity and inclusion, demonstrates that you'll fit well with the company culture. It shows that you understand and support their mission beyond just the job duties.

Express enthusiasm for the role

Ending your cover letter on a note of excitement about the possibility of joining their team reinforces your interest in the role. It leaves a positive, memorable impression on the reader.

Human Resources Coordinator Cover Letter Example

Show genuine interest in the company.

Starting your cover letter by mentioning what attracts you to the company can set a positive tone. It shows you've done your homework and are not just looking for any job, but are interested in this particular company and its values.

Detail your relevant experience

When you outline your previous job roles and responsibilities, it helps me understand your background. Highlighting specific HR functions you've managed demonstrates your competence and readiness for the coordinator role.

Highlight your tech-savvy approach

Mentioning your strong technical skills and how you plan to use them to improve HR processes is compelling. It tells me you're not just comfortable with current technologies but are also proactive in finding ways to use them for better efficiency.

Express eagerness to discuss further

Concluding with a statement that invites further discussion shows you're open and eager for the next steps. It wraps up your cover letter on a proactive and positive note.

Keep it professional and courteous

Signing off with a professional closing salutation reinforces your respect for the application process and the potential employer.

Illustrate your human resources coordinator impact

Describing a memorable moment where you made a difference sets a powerful opening. It immediately showcases your dedication to the human resources field.

Showcase your achievements with metrics

Quantifying successes, like streamlining HR processes, provides clear evidence of your capabilities and potential impact in the role.

Align your excitement with company values

Highlighting what excites you about the company, especially its focus on employee development, aligns your personal values with theirs, making you a compelling candidate.

Express confidence in your fit for the role

Stating your confidence in how your skills and experience match the job requirements makes a strong impression. It demonstrates self-awareness and assurance in your ability to contribute.

End with a forward-looking statement

Concluding with your anticipation to contribute to the company's mission encapsulates your enthusiasm and readiness to be part of their team.

Senior Human Resources Generalist Cover Letter Example

Start with your enthusiasm for the role.

Expressing excitement about the job and the company right at the beginning can capture the reader's attention. It shows you're not just qualified but also passionate about what you could bring to the team.

Share quantifiable achievements

Quantifying your successes in previous roles, like improving employee retention and satisfaction, provides concrete evidence of your ability to make a significant impact. This type of data makes your accomplishments more tangible and memorable.

Emphasize your innovative mindset

Highlighting your affinity for innovation and improvement indicates you're always looking for ways to enhance HR practices. This mindset is crucial for companies that value continuous growth and development.

Demonstrate your relationship-building skills

Mentioning your interpersonal skills and ability to connect with people at all company levels showcases a fundamental HR strength. Building effective relationships is key to implementing successful HR initiatives.

Show your forward-looking attitude

Ending your cover letter with a forward-looking statement about discussing your role in the company's future success demonstrates confidence and a readiness to contribute. It leaves a strong, positive impression.

Build connections within the industry

Showing that you value relationships at every level within a company highlights your understanding of how important people are to a business's success. This is a key trait for a senior human resources generalist, as it emphasizes the candidate’s ability to build a strong workplace culture.

Highlight your HR achievements

Detailing your experience and specific outcomes, like improving employee engagement and reducing turnover, directly showcases your effectiveness in key HR areas. For job seekers, sharing specific achievements can clearly demonstrate your capability and potential value to a new employer.

Show eagerness for company values

Expressing admiration for a company’s focus on innovation and improvement suggests that you are not only knowledgeable about the company but also eager to contribute to its culture and goals. It's crucial for candidates, especially in human resources roles, to align with the company's mission and values.

Communicate your commitment

Conveying excitement about the opportunity to contribute to a company's growth and success reflects your dedication and passion for your work. This attitude is highly prized in any role but is especially meaningful in a senior human resources generalist position where your influence can shape the company’s future.

Offer solutions to HR challenges

Looking forward to discussing how you can impact the company's HR function implies you are proactive and solution-oriented. For a senior human resources generalist, being able to identify and address HR challenges before they arise is an invaluable skill.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Human Resources Specialist Roles

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Human Resources (HR) Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples
• How To Write a Human Resources (HR) Cover Letter

When writing your human resources (HR) cover letter, focus on how you can help raise staff morale and performance for the organization that posted the job. Also, emphasize your related skills like recruiting, talent development, or conflict resolution.

This guide will help you write a cover letter that gets you interviews for your next job in HR.

Human Resources Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Human Resources Text-Only Cover Letter Templates and Examples

Olivia Jones Human Resources | [email protected] | (123) 456-7890 | 555 Main St., Cleveland, OH 09876

January 25, 2024

Damon Smith Hiring Manager XYZ Corporation (987) 654-3210 [email protected]

Dear Mr. Smith,

At ABC Company, I trained a 50-member management team on interviewing techniques, teaching best practices through coaching sessions and group workshops, resulting in successful hiring decisions. Combining my organizational skills with excellent interpersonal abilities, I became an employee leader in my company. I look forward to bringing that same work ethic to XYZ Corporation as an HR generalist.

With my two years of experience as a Human Resources Assistant, I have grown and developed my HR knowledge and abilities. I believe the position of Human Resources Generalist at XYZ Corporation will help further my growth in human resources.

Some of my previous successes include:

• Identifying and implementing payroll software that cut company costs by $5,000 per month.
• Coordinating a health fair to launch a new employee wellness program and raise awareness regarding employee health.
• Helping revise new-hire orientation to include a warm welcome and provide critical company resources for onboarding employees.

I’d love to speak more with you about my previous successes and how I can make a positive contribution to your company. Please feel free to contact me with a meeting time that works well for you.

Best regards,

Olivia Jones

Kate Miller Human Resource Officer | [email protected] | (134) 634-9789 | 234 Job St., Houston, TX 77022

February 9, 2024

Sally Peters Senior Hiring Manager The Big Company (934) 304-8264 [email protected]

Dear Ms. Sally Peters,

I am a Human Resource Management graduate with seven years of experience at The Medium Company. During my time at The Medium Company, I implemented a highly successful incentive program, which resulted in a 28% improvement in employee satisfaction. I believe this is a great example of my initiative and the benefits I could bring to The Big Company team.

The key factor that attracted me to the human resource officer role at The Big Company is the firm’s approach to employee well-being, which aims to improve staff retention. I could thrive in such a dedicated and high-performing environment.

If offered a role at The Big Company, I will help take your team’s success rate to even greater heights. My previous accomplishments within the sector include:

• 45% reduction in company turnover rate as a result of the introduction of employee wellness and incentive programs.
• 30% speed increase in applicant processing time.

I look forward to discussing further how my unique skills and dedication to HR can help your team, and I am available for an interview at your convenience.

Kate Miller

John Smith Human Resource Manager |  [email protected]  | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

Julie Jefferson Senior Hiring Officer The People Company (346) 024-7536 [email protected]

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

• Improved employee satisfaction by 28% via an incentive program.
• Increased the speed of paperwork processing time by 30% in one year.
• Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.

How To Write a Human Resources Cover Letter

An effective HR cover letter usually has five sections, outlined below. When possible, connect each section back to the organization and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, organization, and contact information (when available)

Note: Feel free to add a professional title to your contact header, as in the example below. In many cases, you can copy over the title from your resume profile summary. By including a title, you’ll set a clear focus and show hiring managers that you are among the HR applicants they’re looking for.

John Smith Human Resource Manager | [email protected] | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

2. Salutation

When possible, address your recipient by name – this is the quickest way to show you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear XYZ Corporation Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example of your success in HR. What’s one key way you’ve helped elevate the employee experience in your career so far? For instance, maybe you recently launched an incentive program that increased engagement and talent retention by a high percentage. Choose a highlight you can then connect to your main strengths and overall candidacy for the advertised HR role.

4. Body paragraph(s)

Use the main section of your cover letter to tell why the job or employer interests you and why you feel you’re a good fit. For example, maybe the role focuses on benefits administration, an area in which you excel. Or perhaps the company values staff training and development, and you’re eager to return to that type of work culture. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview for the position. Consider briefly restating your HR skills and eagerness to advance the organization’s short- and long-term goals. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Human Resources Cover Letter Tips

1. keep it concise.

Your cover letter should be short and focused. Even more than the resume (which may have recent non-HR work), center your cover letter on whatever details most qualify you for the job opening at hand. Limit the document to one page (or around 250 words) and resist the urge to tell your whole career story. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new [title] position.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the job fair last week.”

3. Showcase your relevant strengths

Add a short list of bullet points describing your success in other key HR work areas, like new employee onboarding, cost reduction, or succession planning. Use this section to show your talent for helping an employer balance staff interests and business objectives.

Human Resources Cover Letter Frequently Asked Questions

What’s the most important part of a cover letter -.

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can get you past applicant tracking systems . They also set the stage for a good interview discussion about how you fit the role and the office’s work culture.

What should my cover letter’s design look like? -

Your cover letter’s design should look like your resume’s design. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins.

Is it OK to bold words in a cover letter? -

Yes, but only sparingly. Consider bolding the keywords or brief phrases that start each bullet point as a way to further emphasize your work highlights. But generally avoid having bold text in your body paragraphs, as it’s unnecessary and can distract the hiring manager.

Craft a new cover letter in minutes

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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29 Professional HR Cover Letter Examples for 2024

Your HR cover letter must immediately highlight your understanding of employee relations and talent management. It's the gateway to showcasing your expertise in human resources. Demonstrate your ability to connect with employees at all levels within the first few lines. Let your passion for fostering a positive work environment shine through every word.

All cover letter examples in this guide

Human Resources Intern

Entry-Level Human Resources

Junior Human Resources

< - Main Article

Human Resources Coordinator

Human Resources Specialist

Chief Human Resources Officer

Contracts Manager

Diversity And Inclusion Manager

HR Assistant

HR Business Partner

HR Director

HR Generalist

Human Resources Consultant

Human Resources Benefits Specialist

Human Resources Data Analyst

Human Resources Representative

HR Program Manager

HR Project Manager

People Manager

Problem Manager

Resource Manager

Talent Acquisition Manager

Talent Manager

Training Manager

Cover letter guide.

HR Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience HR Cover Letter

Key Takeaways

By Experience

Embarking on your job search, you've realized a compelling HR cover letter is a must, yet mastering this pivotal document is no small feat. It’s not about echoing your resume; it's your chance to captivate with a narrative of your proudest professional triumph. Steer clear of the well-trodden clichés and strive for formality with a personal touch, all within the confines of a concise, one-page letter that sets you apart. Let's tackle the art of the cover letter together.

• Personalize your hr cover letter and get inspired by other professionals to tell a compelling story;
• Format and design your hr cover letter to make an excellent first impression;
• Introduce your best achievement in your hr cover letter to recruiters;
• How to make sure recruiters get in touch with you, using your hr cover letter greeting and closing paragraphs.

What is more, did you know that Enhancv's AI can write your cover letter for you? Just upload your hr resume and get ready to forward your job application in a flash.

If the hr isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• HR resume guide and example
• People Manager cover letter example
• Problem Manager cover letter example
• HR Generalist cover letter example
• Benefits Manager cover letter example
• HR Manager cover letter example
• Training Director cover letter example
• HR Director cover letter example
• District Manager cover letter example
• Diversity And Inclusion Manager cover letter example
• HR Analyst cover letter example

HR cover letter example

Charlotte Jones

Fort Worth, Texas

+1-(234)-555-1234

[email protected]

• Highlighting past achievements: The cover letter mentions a successful diversity and inclusion initiative, providing specific results such as a 40% increase in minority representation in leadership, which demonstrates the candidate's ability to implement effective HR strategies.
• Connecting personal values with company values: Referencing the "trailblazing initiatives" at the company shows that the candidate has done their research and is genuinely interested in the company's work, thereby establishing a value alignment between the candidate and potential employer.
• Aligning HR objectives with business goals: The applicant showcases strategic thinking by demonstrating how HR initiatives have previously enhanced operations and set industry benchmarks, implying a strong understanding of how HR supports broader business objectives.
• Expressing a desire for professional growth: The candidate conveys enthusiasm for contributing to the team and continuing to develop their skills, suggesting a forward-looking and growth-oriented mindset.

Structuring and formatting your hr cover letter

Here's what the structure of your hr cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your hr resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your hr cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your hr cover letter.

The top sections on a hr cover letter

• Header: Include your name, contact information, and the date, as well as the employer's name and address; this provides a professional-looking structure and makes it easy for the recruiter to identify who you are and how to contact you.
• Greeting: Address the recruiter or hiring manager by name if possible; a personalized greeting shows that you've done your research and are serious about the position.
• Opening Paragraph: Start with a strong introduction that captures the recruiter's attention and clearly states the HR position you're applying for; this sets the tone for why you are the right candidate.
• HR-Specific Expertise and Experience: In the body of the cover letter, highlight your relevant HR experience, knowledge of employment laws, and interpersonal skills; this demonstrates your capability to handle HR responsibilities effectively.
• Closing and Call to Action: End your cover letter with a professional closing statement and a call to action, expressing your enthusiasm for the role and inviting the recruiter to discuss your application further; it's a proactive way to encourage a response.

Key qualities recruiters search for in a candidate’s cover letter

• Deep understanding of employment laws and regulations: Essential for ensuring the company's hiring practices are legally compliant.
• Expertise in talent acquisition and recruitment strategies: Key for attracting and retaining the best candidates in a competitive job market.
• Strong interpersonal and communication skills: Necessary to engage effectively with candidates, employees, and management at all levels.
• Experience with HR software and tools: Proficiency in using applicant tracking systems, HR information systems, and performance management platforms streamlines HR processes and improves efficiency.
• Ability to handle sensitive and confidential information: HR professionals deal with personal employee data and must maintain discretion and integrity.
• Conflict resolution and problem-solving skills: Important for mediating disputes, addressing employee concerns, and fostering a harmonious workplace environment.

Greeting recruiters with your hr cover letter salutation

What better way to start your conversation with the hiring manager, than by greeting them?

Take the time to find out who the professional, recruiting for the role, is.

Search on LinkedIn, the company website. And for those still keen on making a fantastic first impression, you could even contact the organization, asking for the recruiter's name and more details about the job.

Address recruiters in the hr greeting by either their first name or last name. (e.g. "Dear Anthony" or "Dear Ms. Smarts").

If you're unable to discover the recruiter's name - don't go for the impersonal "To whom it may concern", but instead use "Dear HR team".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Job Title] Hiring Committee,
• Dear [Job Title] Search Committee,

What to include in those first two sentences, or your hr cover letter introduction

Have you ever wondered what the best way is to present your profile in the hr cover letter introduction ?

There's no right or wrong answer if you're being concise and authentic to yourself.

Some professionals start their hr cover letter by:

• congratulating the company - focusing on something impressive, whether that's an award, an industry-leading project, or a key event;
• aligning their passion for the field or industry with the job - if you're enthusiastic about what you do, you'd thus grow your skill set and value as a professional.

What comes next: your hr cover letter middle paragraphs

In the next three to six paragraphs (or the body of your hr cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your hr cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Two ideas on how to end the final paragraph of your hr cover letter

Closing your hr cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.

End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.

Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.

What could you write about in your hr cover letter when you have no experience

Candidates with zero professional experience often struggle to write their hr cover letter .

You may lack experience, but your application could still be impressive when you focus on your strengths.

Consider your most relevant talents (and/or one achievement) that align with the role and help you stand out.

Perhaps you spent every summer volunteering at your local dog pound - think of the job-relevant skills this experience taught you.

Sharing your tangible career goals is another good strategy to stand out.

Key takeaways

Winning at your job application game starts with a clear and concise hr cover letter that:

• Has single-spaced paragraphs, is wrapped in a one-inch margin, and uses the same font as the hr resume;
• Is personalized to the recruiter (using their name in the greeting) and the role (focusing on your one key achievement that answers job requirements);
• Includes an introduction that helps you stand out and show what value you'd bring to the company;
• Substitutes your lack of experience with an outside-of-work success, that has taught you valuable skills;
• Ends with a call for follow-up or hints at how you'd improve the organization, team, or role.

HR cover letter examples

Explore additional hr cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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13 Human Resources Cover Letter Examples

Human Resources professionals are the gatekeepers of an organization, adept at identifying talent, fostering a positive work environment, and ensuring compliance with employment laws. Similarly, your cover letter is your first step through that gate, showcasing your skills, experiences, and commitment to fostering a positive work culture. In this guide, we'll explore the best cover letter examples for Human Resources professionals, helping you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start a Human Resources cover letter is by addressing the hiring manager directly, if their name is known. If not, use a professional greeting like "Dear Hiring Manager." Then, begin with a strong opening line that grabs their attention and clearly states your intent. For example, "As a dedicated HR professional with X years of experience, I was excited to see your job posting for [Job Title]." This not only shows that you've done your research, but also immediately presents you as a qualified candidate. It's also beneficial to mention any personal connection or referral you may have to the company, as it can make your application more memorable.

Human Resources professionals should end a cover letter by summarizing their interest in the position and their belief in their ability to fulfill the role effectively. This can be done by reiterating key points made in the body of the letter, such as relevant skills or experiences. The closing should also include a call to action, such as expressing eagerness for an interview or further discussion. It's important to end on a professional note, using a formal closing like "Sincerely" or "Best regards," followed by your full name. Remember to thank the reader for their time and consideration. This ending not only shows your enthusiasm for the position but also your respect for the reader's time and effort.

A Human Resources cover letter should ideally be about one page in length. This is because hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point increases the chances of it being read in full. Your cover letter should be long enough to clearly outline your skills, experience, and interest in the position, but short enough to maintain the reader's attention. Typically, this equates to about 3-4 paragraphs. The first paragraph should introduce yourself and state the position you're applying for, the middle paragraphs should highlight your relevant skills and experiences, and the final paragraph should conclude by expressing your interest in the role and the company.

Writing a cover letter with no experience in Human Resources can seem daunting, but it's entirely possible. Here's how you can approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Explain why you are interested in the field of Human Resources and how your interest was sparked. 2. Highlight relevant skills: Even if you don't have direct experience, you may have transferable skills that are relevant to the role. These could include communication skills, organizational skills, problem-solving abilities, or any other skills that you think would be beneficial in a Human Resources role. Be sure to provide examples of how you have used these skills in the past. 3. Show your knowledge of the field: Do some research about the company and the HR field in general. Show that you understand the role of Human Resources within a company and how it contributes to the overall success of the organization. This will demonstrate your commitment and enthusiasm for the field. 4. Mention any relevant education or training: If you have taken any courses or received any training related to Human Resources, be sure to mention this. This could include courses in business administration, psychology, or any other related field. 5. Conclude with a strong closing: In your closing paragraph, reiterate your interest in the position and your eagerness to learn and grow within the field. Thank the hiring manager for considering your application and express your hope for an opportunity to further discuss your qualifications. Remember, everyone has to start somewhere, and a well-written cover letter can help you stand out, even if you don't have direct experience in the field.

Related Cover Letters for Human Resourcess

Recruiter cover letter.

Technical Recruiter Cover Letter

Customer Service Manager Cover Letter

Beginner Human Resources Cover Letter

Entry Level Human Resources Cover Letter

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

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Copy this text for your Human Resources cover letter!

123 Fictional Lane Albuquerque, NM (123) 456-7890

January 23, 2023

Mildred Bellah, Recruitment Manager Central New Mexico Community College 900 University Blvd SE Albuquerque, NM 87106

Dear Ms. Bellah:

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

I believe employee relationships are at the heart of HR, which is why I consistently stress collaboration. One of my most successful collaboration initiatives was at the Blue Light Aquarium. As the assistant to the HR Vice President, I revamped the onboarding process for seasonal hires, implementing face-to-face checkpoints, daily meetings, and fun events to monitor progress, offer encouragement, and build relationships. I also implemented surveys to gauge trainee reactions and areas of concern. Our seasonal employee turnover rate dropped by 12%, and employee satisfaction improved by 19%. Moreover, our summer recruitment improved by 22% based solely on recommendations.

However, I haven’t just done big projects; I’ve seen how “small” tasks go a long way in HR. As the HR coordinator at Meow Wolf, my primary role was administrative. Even in more tedious administrative work, I dedicated myself to ensuring all reports, employee files, and schedules were organized and updated with 100% accuracy and compliance. Through my diligence, employee satisfaction in my department grew by 24%, and productivity rose by 16%. I also helped several employees earn raises after comparing their progress reports to their compensation records.

Overall, I believe there is no hurdle too big or too small when it comes to HR. I hope to ease your HR department’s burdens and bring joy to the students of Central New Mexico Community College by assisting with onboarding, employee relations, and administration. Thank you for making CNM one of the best schools in New Mexico, and I look forward to your response regarding my application.

Derek Annais

Enclosures: Resume Application Transcript

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

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Human Resources Assistant Cover Letter Example

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123 Fictional Avenue Dallas, TX 75201 (123) 456-7890

November 20, 2023

Ethan Anderson JCPenney 123 Fictional Lane Dallas, TX 75201

Dear Mr. Anderson:

Knowing JCPenney’s long-standing reputation in the retail industry and corporate culture, I’m profoundly impressed by the company’s dedication to employee growth and creating an inclusive workplace. The values of your company reflect my own professional aspirations which has further driven my interest in joining your team as a human resources assistant.

In my previous role as an HR assistant at Neiman Marcus Group, I actively supported the onboarding process by leveraging Human Resources Information Systems (HRIS), which expedited the time taken for the orientation of new employees by up to 28%. I also optimized payroll processing using Paychex which helped cut down 47% of remittance errors.

A previous milestone that I was able to accomplish was to single-handedly integrate a monitoring system that increased EEOC Reporting Compliance. With this system in place, the company achieved the highest compliance rate for two consecutive years. Additionally, the system helped establish the firm’s reputation as a place where DEI initiatives are exercised regularly.

Aside from my technical skills, my ability to foster strong relationships with employees puts me in a unique position to always address their concerns promptly. I believe this interpersonal skill, combined with my technical expertise, can bring substantial value to the legacy of JCPenney.

I’m greatly enthusiastic to join JCPenney and contribute to the HR team’s objectives and vision. Thank you for considering my application. I look forward to discussing how my skills and experiences can align with the company’s vision.

Liam Andersen

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

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123 Fictional Avenue San Jose, CA 95101 (123) 456-7890

Michael Jackson Hewlett Packard Enterprise 123 Fictional Lane San Jose, CA 95101

Dear Mr. Jackson:

Recognizing Hewlett Packard Enterprise’s unrelenting pursuit to empower workplace diversity and inclusion, I’m delighted to express my interest in contributing my experience and skills as your next human resources generalist. I have always believed in working with a team that values the principles of a well-supported workforce as deeply as I do and I’m eager to contribute my ideas and experiences in this position.

During my tenure with Prysm, Inc., I demonstrated my proficiency in using ADP Workforce software to optimize HR operations, achieving a 27% improvement in processing times. Moreover, my dedication to workplace inclusivity also helped carry out workplace harassment and diversity training programs, recording a 48% reduction in reported workplace incidents.

At Zscaler, I spearheaded a project that employed thorough background checks and screening, ensuring only the most qualified and suitable candidates joined our ranks. I’m genuinely inspired by Hewlett Packard Enterprise’s commitment to global diversity and promoting an equitable workplace. Deeply anticipating how my skills and experience echo the company’s ethos and objectives. Thank you for considering my application and I’m excited to take this conversation forward.

Leila Ibrahim

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

Copy this text for your Human Resources Manager cover letter!

123 Fictional Lane Coral Terrace, FL (123) 456-7890

Vanessa Sarne, Senior Human Resources Director PLANTA 850 Commerce Street Miami Beach, FL 33139

Dear Ms. Sarne,

Your authenticity and commitment to quality resonate with my lifestyle of taking actionable steps for sustainability. After visiting a PLANTA location last spring, I was impressed by the sustainable restaurant practices, your customer service, and your involvement in local environmental programs. With over 14 years in HR and a deep appreciation for your mission, I’d love to be part of the solution of improving onboarding procedures, managing performance, and assisting with benefits and payroll.

PLANTA is not the first employer I have known to pursue innovation with their HR initiatives. As the HR manager at White Wolf Books, I monitored HR plans and planned updates, including transforming the onboarding process to extend beyond training. I wanted employees to progress in their careers, but we lacked the resources to help them achieve their goals. Through implementing new programs and adding more resources, employee satisfaction increased by 53%, productivity grew by 28%, and revenue-per-employee rose by 16%.

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

My goal is to develop creative solutions that result in happier, more productive employees through innovative methods. I believe I can positively impact PLANTA by coaching others, leading projects/initiatives, and updating operations. Thank you for providing this opportunity, and I look forward to discussing PLANTA’s future together (and enjoying some amazing vegan meals).

Respectfully,

Aidan Gensell

Enclosures: Resume Application 3 Reference Letters

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

Copy this text for your Human Resources Director cover letter!

123 Fictional Lane Deerfield Beach, FL (123) 456-7890

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd Miami, FL 33138

Dear Ms. Ju Ha:

After reading about the witty origins of your company’s name, I knew I wanted to apply for the HR director position. I loved your honesty and humor, and I was further amazed by your culture of unshakable people who tackle complex problems with ease. With lengthy and diverse experience in HR and hospitality, I believe I am an ideal candidate to be your HR director.

My latest role in the HR and hospitality industries was as the HR Director at Cedar Garland resort. Some senior employees expressed a desire for more growth, so I collaborated with management to design and implement 75% more career progression initiatives through continual training programs. After one year, our retention rate soared to 94%, our profit-per-employee rates increased by 34%, and our customer satisfaction scores rose by 47%.

My longest role was as the Director of Human Resources at The National Hotel at Miami Beach. Although their staff was large, their retention rates were low due to outdated payroll and benefits practices. I reviewed current procedures, researched modern options, and initiated the switch to Paychex for payroll management. After strictly monitoring compliance with payroll practices and the new benefits system, our eNPS rose by 39%, and the number of payroll errors decreased by 78%.

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

Julian Annaheim

Enclosures: Resume Application

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

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Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

Human Resources Specialist Cover Letter Examples

Use these Human Resources Specialist cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Human resources specialists are responsible for a variety of tasks, including recruiting new employees, conducting background checks, and administering benefits. They also work with employees to resolve any issues or concerns.

To be successful in this role, you need to be organized, efficient, and have excellent communication skills. Use these examples to write a cover letter that will show hiring managers that you’re the perfect candidate for the job.

Formal/Professional Writing Style Example

With a strong background in human resources management and a passion for helping organizations create empowering work environments, I am confident in my ability to contribute significantly to your team as a Human Resources Specialist.

I hold a Bachelor’s degree in Human Resources Management and have over five years of hands-on experience in various human resources roles. My expertise lies in employee relations, benefits administration, talent acquisition, and training and development. I have a proven track record in implementing successful recruitment strategies, improving employee retention, and facilitating positive workplace culture.

In my previous role as an HR Manager at XYZ Company, I was responsible for managing a team of HR professionals, overseeing talent acquisition, and coordinating employee engagement programs. Through my efforts, I positively impacted employee retention rates, streamlined onboarding processes, and improved the overall effectiveness of the HR team.

I am well-versed in labor laws and possess excellent interpersonal and communication skills. My ability to connect with others and understand their needs makes me a strong advocate for the employees I serve. My keen eye for detail ensures compliance with all relevant regulations and helps me to identify opportunities for improvement within the organization.

I am excited about the opportunity to bring my passion for creating a positive and inclusive work environment to your organization. I look forward to contributing to the continued success of your company by supporting the growth and development of your workforce.

Thank you for considering my application. I would be grateful for the opportunity to further discuss my suitability for the role in an interview setting. Please find my resume attached for your review.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate from XYZ University with a Bachelor’s degree in Human Resources Management, I am eager to begin my professional journey in the HR field, and I believe your organization would provide me with the ideal environment to grow and develop my skills.

During my time at XYZ University, I was actively involved in various projects and internships, which allowed me to gain practical experience in the HR domain. In my most recent internship at ABC Company, I assisted in the recruitment process, employee onboarding, and benefits administration. This hands-on experience has given me a strong foundation in HR principles and practices, as well as a commitment to maintaining a productive and positive work environment.

Furthermore, I have polished communication and interpersonal skills and a strong understanding of labor laws and regulations. I am highly detail-oriented and proficient in HRIS systems and Microsoft Office Suite, which would help me excel in the role of an HR Specialist at your organization.

I am excited about the opportunity to contribute to your company and work with your HR team. I am confident that my knowledge and passion for Human Resources, combined with my eagerness to learn, will make me a valuable asset to your organization.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further and explore how I can contribute to the success of your team.

Networking/Referral Writing Style Example

I was thrilled to learn about this opportunity from my colleague, Jane Doe, who currently works within your HR team. As someone who has worked closely with Jane for several years, I trust her judgment and was excited to hear that she believes my skills and experience align well with this role.

Having worked in human resources for over five years, I am confident that my expertise in talent acquisition, employee relations, and benefits administration make me a fitting candidate for this position. My experience working with diverse individuals has honed my ability to quickly adapt to new situations and understand individuals’ unique needs – a crucial skill for any HR professional.

Jane has mentioned the positive work culture and strong sense of teamwork at your organization, which are aspects I value greatly. My ability to collaborate and communicate effectively will surely contribute to the overall success of your HR team. Furthermore, she also highlighted the company’s emphasis on employee growth and development, which excites me as an HR professional who loves supporting employees on their career paths.

Enclosed, please find my resume for your consideration. I would be grateful for the opportunity to further discuss how my experience and skills suit this role during an interview. Thank you for your time and I look forward to hearing from you soon.

Enthusiastic/Passionate Writing Style Example

Ever since I first learned about your company and its commitment to fostering a positive, inclusive, and diverse work environment, I knew that this was a place where I truly wanted to make an impact. As an ardent believer in the power of people-centric management, I am confident that this role perfectly aligns with my professional aspirations and personal values, and I am beyond excited at the opportunity to contribute to the ongoing growth and success of your team.

Throughout my career in HR, I have consistently demonstrated my ability to adapt, innovate and excel within a variety of contexts. From creating engaging onboarding experiences to resolving workplace conflicts, I have always approached my work with unwavering energy, dedication, and creativity. I am highly skilled in employee relations, recruitment, and benefits administration, and pride myself on my exceptional communication and problem-solving abilities.

What truly sets me apart, and what I believe makes me the ideal candidate for this position, is my deep commitment to making a genuine difference in the lives of employees. I am a firm advocate for continuous learning and growth, both for myself and for the teams I work with, and I am excited to bring this spirit of continuous improvement to your organization.

Thank you for considering my application. I eagerly look forward to the opportunity to speak with you further and share more about my background, experiences, and my unwavering passion for the world of Human Resources. I am confident that in this role, I will be a highly engaged and driven team member, ready to make a lasting impact on your organization for years to come.

Warm regards,

Problem-Solving Writing Style Example

I have closely followed the trajectory of your company and have identified some challenges which, if addressed, can significantly enhance the overall efficiency and effectiveness of your human resources operations. As a skilled professional with more than seven years of experience in managing and streamlining HR processes, I believe I can offer the expertise and insights needed to propel your organization towards even greater success.

One challenge I have perceived within your HR processes is in the areas of talent acquisition and retention, which have historically been areas of struggle for many companies. In my previous role as an HR Generalist at XYZ Corp., I successfully implemented innovative strategies that reduced turnover by 25% and cut down the average hiring process timeline by 35%. I am confident that bringing similar methods to your organization would offer substantial value to your talent management efforts.

Another area where I believe my expertise can be of significant help is in adaptability and resilience towards rapid organizational changes, which is currently an essential challenge faced by many companies, including yours. I have experience in designing and executing comprehensive change management strategies at various organizations, leading to increased employee satisfaction and retention rates. By fostering a culture of open communication and trust, I am confident that I can support your organization in weathering any future changes in the market with minimal disruption.

To summarize, I am eager to contribute my extensive human resources expertise to the growth and continued success of your company. I sincerely believe that my ability to identify areas for improvement and offer strategic solutions will be an invaluable asset to your organization.

Thank you for considering my application. I look forward to the opportunity of discussing my qualifications further and demonstrating how my abilities can enhance your HR operations optimally.

Yours sincerely,

Storytelling/Narrative Writing Style Example

As I stood in front of the first-ever employee appreciation event I had organized, I realized that my passion for helping people and fostering a sense of community in the workplace had led me to the perfect career path. As the HR intern at a small technology company, I had taken the initiative to create an event that would celebrate the achievements and hard work of our employees. Watching their smiles and camaraderie that day, I knew that I wanted to dedicate my professional life to being a positive force within organizations, ensuring that employees feel valued and supported.

With a Bachelor’s degree in Human Resources Management and over four years of experience in various HR roles, I believe I am a strong candidate for the Human Resources Specialist position. Throughout my career, I have honed my skills in employee relations, benefits administration, and recruitment. I have a proven track record of implementing effective employee engagement strategies and resolving complex interpersonal issues within the workplace.

One of my proudest achievements as an HR professional was when I successfully mediated a conflict between two high-performing team members. By listening to their concerns, fostering open communication, and helping them find common ground, I was able to restore harmony to the team and improve overall productivity. This experience demonstrated my ability to navigate sensitive situations with empathy and professionalism, which I believe is essential for any Human Resources Specialist.

I am confident that my strong communication skills, passion for employee engagement, and commitment to fostering positive work environments would make me an invaluable asset to your organization. I look forward to the opportunity to further discuss my qualifications with you and learn more about how I can contribute to the success of your team.

Thank you for considering my application. I look forward to the possibility of working together.

Accounting Specialist Cover Letter Examples

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HR Specialist Cover Letter Example (Free Guide)

Create an hr specialist cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking to land the perfect job as an HR specialist? Writing a standout cover letter is key to your success. Our HR specialist cover letter guide provides you with the tips, tricks, and insider knowledge you need to create a cover letter that will get you noticed.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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HR Specialist Cover Letter Sample

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Dear Hiring Manager:

I am writing in response to your advertisement for a Human Resources (HR) Specialist. With my experience in employee relations, payroll, and talent acquisition, I am confident that I am a great fit for the position and I am excited to learn more about this opportunity.

I am currently employed as an HR Specialist at ABC Corporation. In this role, I have been responsible for managing payroll and employee benefits, onboarding new hires, and resolving employee disputes. My experience has given me a deep understanding of labor laws and regulatory compliance, and I am adept at creating processes and procedures that ensure all employees are treated fairly and equitably.

In my current role, I have implemented a number of successful initiatives to improve employee engagement and morale. I have developed a mentoring program to help new employees more quickly understand the company culture and expectations. I have also introduced a comprehensive wellness program that provides employees with tools and resources to help them manage stress, stay healthy, and maintain productivity.

In addition to my HR experience, I have a strong knowledge of technology. I am proficient in Microsoft Office Suite and have experience with payroll software, applicant tracking systems, and learning management systems. I am also a certified Project Management Professional, which has enabled me to successfully manage multiple projects and deadlines.

I am confident that I have the skills and qualifications necessary to be an effective HR Specialist. I am a resourceful problem solver who excels when working in a fast-paced environment. I am eager to use my knowledge and skills to benefit your organization and look forward to discussing my candidacy with you in more depth.

Thank you for your time and consideration.

Sincerely, Your Name

Why Do you Need a HR Specialist Cover Letter?

• A HR Specialist cover letter is an important document that can help you stand out from the competition when applying for a job.
• It is an opportunity to showcase your skills and experience, as well as highlight your achievements in the HR field.
• A cover letter can also provide insight into your personality and how you would fit into the company culture.
• The cover letter should also emphasize your ability to work with a variety of people, from different backgrounds, and with different job roles.
• In addition, it should demonstrate your knowledge of the company and the industry, as well as your understanding of the challenges and opportunities that face the Human Resources department.
• The cover letter should also demonstrate your enthusiasm for the job, and your commitment to the position.

A Few Important Rules To Keep In Mind

• Introduce yourself in the opening paragraph, including your skills and qualifications.
• Explain why you are interested in the position and why you would be a great fit.
• Highlight your knowledge of the company and the position.
• Include specific examples of your successes in previous roles.
• Keep your letter focused and concise.
• Proofread your letter for any errors or typos.
• Conclude your letter by expressing your enthusiasm and thanking the reader for their time.

What's The Best Structure For HR Specialist Cover Letters?

After creating an impressive HR Specialist resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a HR Specialist cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For HR Specialist Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As a highly skilled HR Specialist, I read your posting for a new HR Specialist with interest. My experience aligns well with the qualifications you are seeking at Westworld HR Solutions, in particular my role as an HR Specialist at XYZ Company, and I am certain I would make a valuable addition to your organization.

With over 7 years of experience in Human Resources, I am adept in employee relations, conflict resolution, onboarding, training and development, and policy implementation. Moreover, while my on-the-job experience has afforded me a well-rounded skill set, including first-rate problem solving and communication abilities, I excel at:

• Employee Relations: Establishing and maintaining positive working relationships with employees and providing guidance on a wide range of HR related topics.
• Training & Development: Designing and implementing training programs that align with organizational objectives.
• Recruiting: Advising on recruitment strategies, conducting interviews, and orienting new hires.
• Policy Implementation: Developing and overseeing policies that meet legal and organizational requirements.

I am an enthusiastic and passionate professional eager to contribute to the success of Westworld HR Solutions. I am confident that I can bring value to your organization and look forward to discussing the position in further detail.

Thank you for your consideration. I look forward to hearing from you soon.

Sincerely, John Doe

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a HR Specialist Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not addressing the letter directly to the hiring manager.
• Including outdated or irrelevant information.
• Lacking enthusiasm and not expressing interest in the role.
• Failing to highlight key skills and qualifications.
• Using incorrect grammar, spelling, or punctuation.
• Not following the instructions in the job posting.
• Using an overly generic template.
• Including unnecessary personal information.
• Making the letter too long or short.

Key Takeaways For a HR Specialist Cover Letter

• Highlight your expertise in HR processes and procedures.
• Showcase your ability to supervise staff and manage employee relations.
• Demonstrate your knowledge of employment laws and regulations.
• Express your commitment to a positive work environment.
• Mention any certifications or qualifications you have.
• Describe your experience with recruiting and onboarding.
• Highlight any relevant experience in performance management.
• Point out any achievements or successes in previous roles.
• Emphasize your communication and interpersonal skills.
• Focus on the organization's needs and how you can help.

CAREER GUIDES

• HR Specialist Overview
• How to Write an HR Specialist Resume
• HR Specialist Skills
• HR Specialist Interview Questions
• HR Specialist Salary
• HR Specialist vs. HR Generalist
• HR Specialist Cover Letter
• Human Resources Career Path
• HR Resume Examples
• HR Situational interview Questions
• HR Operations Interview Questions
• HR Operations Skills
• Human Resources Intern Overview
• HR Intern Resume
• How to Become an HR Intern
• HR Intern Job Description
• HR Intern Skills
• HR Intern Interview Questions
• HR Assistant Overview
• HR Assistant Cover Letter 
• How to Write an HR Assistant Resume
• HR Assistant Job Description
• HR Assistant Salary
• HR Assistant Interview Questions
• Human Resources Administrator Overview
• HR Administrator Salary
• HR Administrator Job Description
• HR Administrator Resume
• How to Become an Human Resources Administrator
• Human Resources Administrator Skills
• HR Coordinator Overview
• How to Become an HR Coordinator
• HR Coordinator Interview Questions
• HR Coordinator Skills
• HR Coordinator Job Description
• HR Coordinator Salary
• HR Coordinator Resume
• HR Generalist Overview
• HR Generalist Career Path
• How to Become an HR Generalist
• HR Generalist Salary
• HR Generalist Job Description
• HR Generalist Skills
• HR Generalist Interview Questions
• HR Generalist Resume
• HR Generalist Cover Letter
• HR Generalist vs. HR Administrator
• HR Generalist Behavioral Interview Questions
• HR Manager Overview
• HR Manager Career Path
• How to Become a HR Manager
• HR Manager Interview Questions
• HR Manager Resume
• HR Manager Cover Letter
• HR Manager Skills
• HR Manager Salary
• HR Manager Job Description
• HR Specialist vs. HR Manager
• HR Operations Manager Overview
• HR Operations Manager Salary
• HR Operations Job Description Examples
• HR Operations Specialist Overview
• HR Operations Specialist Salary
• Senior HR Manager Overview
• Senior HR Manager Salary
• Senior HR Manager Job Description
• Onboarding Specialist Overview
• HR Onboarding Specialist Job Description
• Onboarding Specialist Interview Questions
• Onboarding Specialist Salary
• HRIS Analyst Overview
• HR Analyst Career Path
• HRIS Analyst Career Path
• How to Become an HRIS Analyst
• HRIS Analyst Interview Questions
• HR Analyst Job Description
• HR Analyst Salary
• HR Business Overview
• HR Business Partner Career Path
• HR Business Partner Skills
• HR Business Partner Interview Questions
• How to Become an HR Business Partner
• HR Business Partner Salary
• HR Business Partner Job Description
• HR Business Partner Resume
• HR Business Partner Cover Letter
• Google HR Business Partner Interview Questions
• HR Business Partner Behavioral Interview Questions
• HR Business Partner Model
• Senior HR Business Partner Overview
• Senior HR Business Partner Salary
• Senior HR Business Partner Job Description
• Human Resources Director Overview
• How to Become an HR Director
• HR Director Skills
• HR Director Interview Questions
• HR Director Salary
• HR Director vs HR Manager
• HR Director Cover Letter 
• HR Director Resume
• Director of People Overview
• How to Become a Director of People
• Director of People Skills
• HR Executive Overview
• HR Executive Skills
• How to Become an HR Executive
• HR Executive Interview Questions
• HR Executive Job Description
• HR Executive Resume
• HR Executive Cover Letter
• VP of HR Overview
• How to Become a VP of HR
• How to Write a VP of HR Resume
• VP of HR Skills
• VP of HR Job Description
• VP of HR Salary
• Change Champion Overview
• Change Manager Overview
• Operational Change Manager Overview
• How to Become a Change Manager
• Change Manager Salary
• Change Management Interview Questions
• Change Manager Skills
• Change Manager Job Description
• Change Manager vs. Project Manager
• HR Consultant Overview
• HR Transformation Consultant Overview
• HR Technology Consultant Overview
• HR Consultant Job Description
• Performance Management Overview
• Employee Performance Metrics
• Performance Improvement Plan
• Onboarding Overview
• Employee Onboarding Checklist
• Talent Management Overview
• 9 Box Talent Review Grid
• Best Behaviorally Anchored Rating Scale
• Skill Matrix
• Job Evaluation Methods
• Full Life Cycle Recruiting
• HRIS Systems
• Performance Management Software
• Employee Onboarding Software
• HCM Software
• HR Analytics Software
• Change Management Software
• Change Management Tools
• HR Analytics Overview
• People Analytics Overview
• HR Metrics Dashboard Examples
• Predictive Analytics in HR
• Employee Turnover Rate
• Employee Engagement Overview
• Employee Appreciation Ideas
• Employee Incentive Programs
• Team Building Activities
• Turnover Rate
• Employee Misconduct
• What is Employee Feedback?
• Positive Employee Feedback
• Employee Exit Interview Questions
• HR Training Overview
• Diversity, Inclusion, and Belonging Overview
• Inclusion vs Diversity
• Diversity and Inclusion Training Programs
• Diversity and Inclusion Mission Statement
• Diversity and Inclusion Discussion Topics
• Diversity and Inclusion Survey Questions
• Diversity and Inclusion Initiatives
• Discrimination Training Programs
• Best Sensitivity Training Programs
• Sexual Harassment Prevention Training Programs
• HR Certifications
• Human Resources Management Certification
• Diversity and Inclusion Certification
• HR Generalist Certification
• HR Business Partner Certification
• Diversity and Inclusion Certification Harvard
• Cornell University Diversity Certification
• SHRM Certification CP and SCP
• Strategic Human Resource Management Overview
• Organizational Design
• Leadership Development Plan
• Leadership Competencies
• HR Scorecard
• HR Operations
• HR Policies
• HR Audit Overview
• HR Audit Checklist
• Payroll Tax Holiday
• Flexible Benefits Overview
• Employee Assistance Programs
• Time Off Request Form
• Bereavement Leave
• Sabbatical Leave
• How to Calculate Fringe Benefits
• Fringe Benefits Examples
• Flexible Benefits Examples
• Disadvantages of Flexible Benefits
• How to Implement Flexible Benefits
• Benefits Specialist Overview
• Benefits Coordinator Overview
• Interview Appointment Letter Templates
• Verification of Employment Letter Templates
• Employee Handbook Templates
• Letter of Recommendation for Employee Template
• Termination Letter Templates
• Incident Report Template
• New Hire Paperwork Templates
• Exit Interview Template Examples

Home › HR Career Path › What Does an HR Specialist Do? › How to Write HR Specialist Cover Letter

How to Write HR Specialist Cover Letter

TABLE OF CONTENTS

HR University’s career guide intends to help you excel in the HR specialist career. This article contains a thorough overview of creating an exceptional HR specialist cover letter to increase your chances of passing the application process towards the interview round. In addition, the article contains a few samples and templates for you to create an outstanding HR specialist cover letter.

What Are HR Specialist Cover Letters?

An HR specialist cover letter is a brief but critical document that helps employers shortlist potential candidates for the role. A cover letter must focus on your most relevant credentials, skills, and achievements.

A cover letter aims to add value to your job application. It helps the recruiter identify your core skills and experiences that can add value to the HR specialist role. Ensure that you don’t replicate all the content from the resume to the cover letter, but it should highlight the most relevant experiences. 

A Step-by-Step Guide to Create an HR Specialist Cover Letter

This section will outline the best practices and steps to help you produce an excellent HR specialist cover letter.

Before drafting your HR specialist cover letter, make sure you take care of these important points:

Conduct Research

Before writing your cover letter, look into the company’s vision and values. This will help you add relevant skills and experiences that fulfill the company’s ideal candidate criteria. 

Be Specific

If you are applying to various companies, draft a specific HR specialist cover letter relevant to each company’s job description. A standard and repetitive cover letter won’t stand out or engage the hiring manager.

Stick to the 2 C’s

Hiring managers don’t have time to read through several pages with numerous applications and cover letters to review. Ensure to keep your cover letter CLEAR and CONCISE – limited to a single page and featuring your relevant success-defining expertise and experiences in handling the required roles and responsibilities.

Keep it Simple

Don’t spend much time making the cover letter look fancy. Stick to a simple format; pick a standard font, and keep the language simple. Anything complicated can lower the significance of your cover letter and make you appear an amateur to the employer.

Include Unique Information

Suppose you are a fresh graduate or are new to the role with relatively little or no experience. In that case, you can make your cover letter appealing by mentioning academic achievements, transferable skills, prominent internships, and training programs.

Edit and Proofread

Once your cover letter is complete, proofread it carefully for spelling, grammatical, and structural mistakes. Then, you can either edit it yourself or have your friends, peers, or seniors review and finalize it for you. In addition, you can use online grammar-checking tools such as Grammarly . 

What is the Purpose of an HR Specialist Cover Letter?

A cover letter guides the hiring manager to move further with your application to the next stage. You can use your cover to highlight the most prominent and relevant skills, experiences, and accomplishments as an HR specialist. 

A winning HR specialist’s cover letter answers the following questions:

• Why are you a suitable candidate for the role? 
• What is your motivation for an HR specialist career? 
• What interests you about the company? 

Basic Outline for an HR Specialist Cover Letter

An HR specialist’s cover letter must have the following structure (in order):

• Professional header (your name and contact information)
• The hiring manager’s details (name and designation)
• The company’s details (name and address)
• Introductory paragraph
• Sign off (signature, name, and contact information)

What to Include In Your HR Specialist Cover Letter?

Mention your full name in the top-left-hand corner of the header. You can mention your personal information (contact number, email address, LinkedIn profile, and your personal website’s URL). After your personal information, add the date.

Introductory Paragraph

Open the letter with ‘Dear Mr./Dear Ms.’ or the hiring person’s name. You can find the hiring person’s name in the job description or on the company website. 

Begin the starting paragraph by stating the position you are applying for. Lead on with a hook to engage the hiring manager from the first sentence. For instance, share an exceptional professional achievement/skill to grab the reader’s attention. 

Personalize your cover letter according to the job description. Make sure you:

• Specify and emphasize your expertise and experience
• Assure the hiring manager about your ability to handle challenging situations and enforce human resources strategies
• Highlight your seamless track record
• Talk about essential aspects of HR specialist job requirements and human resource management, such as performance management, employee development, and more
• Mention authentic metrics to certify your accomplishments
• State any relevant certifications or training you have 

End with a closing paragraph (2-3 lines) stating your excitement about the potential role and the company. You can share your admiration for the company’s values and culture and that your skills can add value to the organization. 

Signing Off

End the letter with ‘Best Regards’ or ‘Yours Sincerely,’ and write/sign your full name. Include a digital signature.

Formatting Guidelines

• Margins: One inch on both sides
• Line-spacing: Single
• Font Size: 12
• Font: Simple (e.g., Calibri or Times News Roman)

HR Specialist Cover Letter Examples

Now let’s look at some samples of an HR specialist cover letter.

Dear [Hiring Manager]

Monitoring human resource functions is my motivation, and I am thrilled to know about the HR specialist vacancy at ABC Company. As an experienced, determined, and qualified candidate, I believe my expertise in the field will lead ABC Company’s HR department to success. 

In my current role as an HR specialist, my responsibilities are preparing compensation and benefits packages for employees, setting up company policies, maintaining end-to-end employee records, and streamlining human resource procedures to ensure a healthy work environment. 

I specialize in human resource policy creation, implementation, and monitoring. For example, my initiative of introducing alternative methods of outreaching prospective candidates has reduced the $36000/annual HR overhead cost. 

ABC Company’s HR structure, work ethics, and culture fascinate me as an HR professional. I have been following and learning about HR innovation from your activities, postings, articles, and community on LinkedIn. And as an HR specialist with a passion for developing HR communities, I can add more value to ABC Company’s HR structure.    

I would be happy to further discuss my skills with you and how I would be a valuable asset to your team. 

Please feel free to contact me at [contact information] . Thank you in advance for considering my application.

Kind Regards,

[Your Name]

Dear [Hiring Manager],

As an experienced and ambitious HR specialist with 3+ years of experience in forecasting, implementing and monitoring HR strategies, I am certain that my expertise, dedication, and enthusiasm as an HR Specialist will be a valuable asset to ABC Company.

In my current role, I am responsible for preparing compensation and benefits packages for employees, setting up company policies, maintaining end-to-end employee records, planning annual and quarterly performance review sessions, and streamlining human resource procedures to ensure a healthy work environment.

I excel at managing human resource operations and requirements under pressure. For example, I onboarded and trained 5 offshore teams in a 2-month period.  

I admire your employee motivation programs. Your recent program of awarding “Pride of Performance” to the best HR personnel in your team is an inspiration for me. I look forward to adding my experience and skills with employee incentive programs and taking ABC Company’s human resources to the next level. 

You can contact me at [contact number]. I am attaching my resume to this letter with more information about my qualification and experience. Thank you.

HR Specialist Cover Letter Template

[Full Name]

[Contact Number]

[LinkedIn, Website URL]

[Address, Date]

[Hiring Person Name]

[Hiring Person Job Title]

[Company Name]

[Company Address]

Dear [Hiring Manager Name] ,

I am excited to join [company] as a . I have expertise in [list of relevant expertise] and [list of skills] . I am happy to share that I can add value to the HR specialist position.

As the [current/past job] at [current/previous company] , I am responsible for [list main roles/ responsibilities] . During my career as a [current/previous job title] , I [showcase major accomplishments as an HR specialist] .

Your [talk about any of the company’s recent projects] articles/speech/structure/initiative is inspiring. I look forward to joining the position because [state why you want to join the company] . 

I wish to contribute my expertise and experience in [list relevant expertise to the position] .

I’m attaching my resume with more details about my qualifications, certifications, and experience. 

Please feel free to contact me at [contact information] . Thank you, and I look forward to hearing from you. 

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Human Resources Specialist Cover Letter Example

One must refrain from sending a standard cover letter for all jobs instead make sure that you target the cover letter and then send it along with your resume. Your Human Resources Specialist Cover Letter must explain your Human Resources expertise and diplomacy.

We have a creatively done Human Resources Specialist Cover Letter Example for you to expand your skills professionally in your cover letter.

• Cover Letters
• Human Resources

What to Include in a Human Resources Specialist Cover Letter?

Roles and responsibilities.

Human Resources Specialist Roles And Responsibilities:

The role of a Human Resources Specialist is to supervise the operations of the HR department in order to ensure smooth and efficient functioning. He is responsible for assisting the recruiting professionals in identifying and hiring suitable candidates for the vacant job role.

A few of the major job responsibilities of a Human Resources Specialist are outlined below:

• Formulate and implement HR-related strategies for raising the overall performance of the department.
• Develop remuneration and benefits packages for employees.
• Organize developmental training sessions for employees.
• Screen resumes for potential job applicants.
• Interview the shortlisted candidates.
• Manage the HRM system.
• Update the personnel database.

Education & Skills

Human Resources Specialist Skills :

• Excellent organizing skills to manage appointment calendars, maintain records and files, etc.
• Cooperative and helpful in nature to provide technical guidance to colleagues.
• Innovative thinker to devise human resource policies that comply with state regulations.
• Detail-oriented to ensure integrity and accuracy of data.
• Remarkable mentoring skills to onboard and train the new hires.
• Superior supervisory skills to appraise the performance of the personnel.

Human Resources Specialist Educational Requirements:

• Bachelor’s degree in human resource management or similar discipline is needed.
• Master’s degree in HRM, business administration, or related course is highly preferred.
• Professional level certification in human resources is preferred.
• Working knowledge of human resource information systems.
• Strong understanding of labor laws, payroll system, and employment guidelines.
• Proficiency with Microsoft Office Applications.

Human Resources Specialist Cover Letter Example (Text Version)

Dear Mr./Ms.,

Upon reviewing your search for your Human Resources Specialist, I immediately felt like submitting my resume for the same. As an experienced HR professional, I have developed extensive knowledge and skills to excel as your Human Resources Specialist.

I am highlighting my key contributions in the current role for your review:

• Conduct recruiting and exit interviews.
• Offer assistance to colleagues in resolving HR-related issues.
• Organize developmental programs for the employees.
• Devise and implement CSR programs.
• Recommend changes in the company’s existing employee recognition program.

Strategic thinking, excellent diplomacy, and remarkable managerial skills are my forte, and therefore, I believe that I am well-positioned to take up the charge of Human Resources Specialist at your firm.

I truly appreciate you for appraising my application. Please take a sneak peek at my resume attached below. I hope to have a detailed discussion of my skills.

Best Regards, [Your Name]

Quick Tips For Human Resources Specialist Cover Letter For Experienced Job Seekers:

Your cover letter must talk about your HR expertise along with extensive experience to successfully perform the job responsibilities.

Learn to build a professionally targeted resume with the help of our Human Resources Specialist Resume Sample .

Customize Human Resources Specialist Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Human Resources Cover Letters

• Cover Letter

Human Resource Specialist   Cover Letter

Human resource specialist cover letter (with examples).

Resumes are clearly an important part of any job application , but at the end of the day, they really only cover the basic information.

Cover letters , on the other hand, shed more light on who you are as a person. They allow you to speak directly to the person who is hiring, and they give you the opportunity to explain why you would be the perfect fit for the position.

Writing the perfect cover letter can seem like an impossible task, especially if you are prone to imposter syndrome or you are uncomfortable talking about yourself. Luckily, there are several templates at your disposal; nearly every word processor has them — including Microsoft Word and Google Docs .

Looking for a job? These position are hiring now near you:

• Human Resource Specialist
• Human Resources Coordinator
• Human Resources Associate
• Human Resources Technician
• Human Resources Assistant

Parts of a Cover Letter

No matter the template you use and no matter the job you are applying to, cover letters typically follow the same general formula: an opening, a body, and a closing. To help you write the perfect, attention-grabbing cover letter, we’re going to take you through it step-by-step.

Human Resource Specialist Cover Letter Opening

The beginning is the easiest part since they are usually the same across the board.

To start, make sure you are typing in 12-point Times New Roman font, single-spaced. In the header of your document, include your full name, your contact info, and perhaps a link to your LinkedIn profile.

Having this important information at the top allows for the hiring manager to find it easily when they inevitably decide they want to interview the writer of the cover letter.

The first line of the document should be today’s date or the date you will be submitting the application. The date format should be Month Day, Year.

Start a new paragraph. This next step will involve a little bit of research, as you will be listing the name of the person responsible for hiring you, their job title , the company, and the company’s main address. Take a look at their website, their LinkedIn pages, and their Google listing, if they have one.

Then, try and find the name of the hiring manager if it isn’t included in the job listing itself. LinkedIn can be great for finding this information. If you are unsure of who will be reading the letter, or you are unable to find their name, you can omit their name altogether and just address the letter to “Hiring Manager.”

Once you have included all this information, your opening should look something like this:

March 19, 2021 Mr. John Doe Hiring Manager ABC Company 123 Main St. Anywhere, USA, 12345

Doing this little bit of research can show the hiring manager that you are demonstrating interest in the company, which can already set you apart from your competition.

The final bit of your opening will be your salutation. This is the section where you actually begin speaking to the person who will be receiving the letter. If you have the hiring manager’s full name, use it. This helps your letter seem more personalized.

Depending on the culture of the workplace, using a prefix such as Mr. or Ms. could show that you are a professional. If the company appears to be more casual, addressing the hiring manager by their first name only could also be appropriate. Just to be safe, however, it is best to err on the side of professionalism rather than to appear aloof.

The only case in which this rule does not apply is if you are unaware of the hiring manager’s gender. Perhaps they have a unisex name, such as Jessie or Pat, or a name you are unfamiliar with altogether. In this case, simply address them by their full name.

As we stated before, if you do not have the hiring manager’s name , using “Dear Hiring Manager” will be just fine.

At the end of this first step, your document should look like this:

March 19, 2021 Mr. John Doe Hiring Manager ABC Company 123 Main St. Anywhere, USA, 12345 Dear Mr. John Doe,

Search For Human Resource Specialist Jobs

Human resource specialist cover letter body.

This is probably the more challenging part of writing this letter, as this part needs to be tailored to both your experience and the requirements of the position you are applying to. While it may not be as formulaic as the opening, there is still a general outline you can follow when writing the body of your letter .

This section is where you explain why you are writing to them, why you believe you would be a good fit for the position, and why they should consider reaching out to you.

Start out this section by stating why you are writing to them. There is no need to beat around the bush or add any social platitudes. “I am writing to you to …” is a great way to begin. You can also explain what drew you to this job listing in particular. For example, “As a long-time admirer of your firm, I am excited to submit my application…”

In this first sentence, it is important to mention what job you are applying to and how you found it. The former allows for the hiring manager, who may be hiring for multiple positions at once , to keep organized and consider you for the correct position.

The latter gives the hiring manager valuable information about which of their job listings is producing results and drawing in candidates.

With that in mind, your first sentence should look a little like this:

As a long-time admirer of your firm, I am excited to submit my application for the Human Resource Specialist position, as posted at Zippia .com.

Now that you have stated your intent, you are now going to explain why you are the ideal candidate for this position.

To begin, take a look at the job listing itself again. Make a note of what skills they are looking for and which ones you have. The next sentences you write should highlight these skills and emphasize what makes you unique.

When describing your skillset, you can use similar language to the skills listed in the job description . For example, if the job listing asks for someone familiar with managing insurance programs for over twenty people, you can say, “I have considerable experience managing health and life insurance programs for large groups of employees.”

If you are listing off several technical skills or skills that do not require much explanation, you can choose to present these skills in a bulleted list. However, keep this brief, with four to five items on the list.

Here is an example:

I believe I would make a great Human Resource Specialist, as I have: 5+ years of experience in the field The ability to manage and oversee pension plans Knowledge of the most up-to-date workers’ rights legislation Impeccable communication skills , both written and verbal

In this section, you can also take a few lines to talk about your story or your career path . You can talk about your most recent position and the responsibilities you had there, or you can describe how the experience you have gives you a unique perspective. For example:

I graduated from State University in 2012, and I have since managed human resources responsibilities in multiple states. My experience as a customer service representative has given me the tools I need to maintain professional relationships with my colleges and develop my interpersonal skills.

This is also a chance for you to emphasize some of your accomplishments, whether that be a project you are particularly proud of or an obstacle you had to overcome. Try to use stats in your accomplishments.

Having data that can back up a claim makes it more credible. For example, you will get more results from, “I managed pension and benefits packages for over thirty employees, located across three states,” than you would from “I managed many pension and benefits packages in many states.”

This can be the hardest section to write, especially as many of us do not enjoy talking about ourselves. But, this is your time to shine, and you deserve to have your hard work recognized. Do not be afraid to brag a little, as this is the time and place to do it.

Human Resource Specialist Cover Letter Closing Lines

Now that the hard part is over, and you’ve portrayed yourself in the best light possible, it is time to wrap up the letter with a proper conclusion and farewell.

Start by reiterating your interest in the position.

I would like to further discuss this opportunity with ABC Company, and I hope to hear from you soon.

Include your contact information one more time.

You can reach me at (555) 555-5555 or at [email protected].

Thank them formally , and end with a professional signature.

Thank you for your time and consideration. Sincerely, FirstName LastName

“Regards” and “Yours” can also be appropriate closings.

Example of a Human Resource Specialist Cover Letter

Once your letter is complete, it should end up looking something like this:

March 19, 2021 Mr. John Doe Hiring Manager ABC Company 123 Main St. Anywhere, USA, 12345 Dear Mr. John Doe, As a long-time admirer of your firm, I am excited to submit my application for the Human Resource Specialist position, as posted at Zippia.com. I believe I would make a great Human Resource Specialist, as I have: 5+ years of experience in the field The ability to manage and oversee pension plans Knowledge of the most up-to-date workers’ rights legislation Impeccable communication skills, both written and verbal I graduated from State University in 2012, and I have since managed human resources responsibilities in multiple states. My experience as a customer service representative has given me the tools I need to maintain professional relationships with my colleges and develop my interpersonal skills . I have great writing and communication skills, and I am able to multitask with ease. I would like to discuss this opportunity further with ABC Company, and I hope to hear from you soon. You can reach me at (555) 555-5555 or at [email protected]. Thank you for your time and consideration. Sincerely, FirstName LastName

Final Thoughts

Though it can be scary, writing a cover letter does not have to be difficult. It actually can make good practice, as writing a cover letter allows you to work on pitching yourself to someone who doesn’t know you, which can be an important skill in any interview.

Cover letters are what will set you apart from the competition, especially since you will be far more likely to catch the eye of the hiring manager and possibly land the coveted interview. Luckily, there is no shortage of resources out there that make writing a cover letter as easy as possible.

• Zippia Careers
• Business and Financial Industry

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HR Specialist Cover Letter Example

Land your next job more easily & pick up more ideas for your own cover letter with this customizable HR Specialist cover letter example. Copy-paste this cover letter sample for free or try to redesign it using our intuitive cover letter builder.

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How to craft a compelling training specialist resume?

HR Specialist Cover Letter Example (Full Text Version)

Anastasia lozano.

Dear HR Manager,

I am writing to express my interest in the HR Specialist position with your organization. With over 4 years of experience in HR, I am currently employed as an HR Specialist at MLO Corporation, Inc. In this role, I have successfully managed internal HR functions and provided guidance on various HR topics for a workforce of 450 employees.

My responsibilities at MLO Corporation align closely with the requirements outlined in your job description. I have experience in interpreting HR policies and procedures, coordinating recruitment activities, handling employee-related complaints, and improving overall process efficiency. Prior to my current role, I held positions as an HR Administrator and HR Assistant at Helvetica Corporation.

In addition to my practical experience, I hold a Master of Human Resources Management and a Bachelor of Business Administration. I am also a member of the CIPD and have proficiency in programs such as SAP, BambooHR, and Zenefits. My strong communication skills, organizational abilities, and adaptability to fast-paced environments have been instrumental in my success.

I am excited about the opportunity to bring my skills and expertise to a new organization, especially as MLO Corporation undergoes changes due to an acquisition and relocation. I have attached my resume for your review and would appreciate the opportunity to discuss how my background aligns with the needs of your team.

Thank you for considering my application. I look forward to the possibility of contributing to your organization as an HR Specialist.

Sincerely, Anastasia Lozano

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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HR Manager Human Resources Assistant Training Specialist Recruiter Talent Acquisition Specialist

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Human Resources Cover Letter / Job Application Letter

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