how to write application letter for pos

How To Write an Application Letter for a POS Attendant with No Experience in Nigeria

• July 29, 2024
• Freelancing Tips

Table of Contents Hide

Who is a pos attendant, duties of a pos attendant in nigeria, what to include in an application letter for a pos attendant position with no experience, 1. format your header.

• 2. Introduce yourself

3. Provide More Details

4. express gratitude, 5. proofread the cover letter, sample application letter for a pos attendant position, pos attendant resume skills, faqs on application letter for pos attendant position with no experience, we also recommend.

Applying for a POS attendant position can be exciting, even without direct experience. You can make a strong impression on potential employers by highlighting your enthusiasm to learn and your dedication to customer service.

This guide will provide practical tips and guidelines on crafting an effective application letter for a POS attendant position in Nigeria, even if you have no prior experience. Following these steps, you can showcase your potential and stand out as a promising candidate.

A POS (Point of Sale) attendant assists customers with transactions using cards, cash, and other payment methods. They handle payments, issue receipts, and ensure smooth transactions.

In Nigeria, POS attendants give cash to customers in exchange for a fee. They are a preferred source of getting cash because it’s time-saving and hitch-free.

Good customer service skills are essential for POS attendants, who interact with customers regularly. They should also understand the products they sell and be able to provide information when asked.

The primary duties of a POS attendant include processing payments, giving change, issuing receipts, and managing POS systems like cash registers and barcode scanners.

Here are the main duties of a POS attendant in Nigeria:

• Familiarizing with the store layout
• Greeting customers and assisting them in finding products
• Operating cash registers, scanners, and payment machines
• Balancing cash registers and preparing sales reports
• Accepting payments from customers
• Assisting customers in bagging their purchases
• Attending to customers who want to collect cash or make transfers
• Handling customer complaints
• Calculating total shift payments and reconciling them with total sales
• Assisting with restocking shelves, creating displays, and maintaining cleanliness

SEE ALSO: How To Write an Application Letter for Enumerator with no Experience in Nigeria

When applying for a POS attendant position without prior experience, it’s important to emphasize your personal qualities and relevant job skills, such as time management, organization, eagerness to learn, and friendliness. These attributes can help convince the hiring manager of your potential success in a customer service role.

Your application letter should be concise, ideally one page long, and include three to four paragraphs highlighting your strengths and suitability for the role.

Steps to Write a Simple Application Letter for a POS Attendant Position with No Experience

Start with your name, contact information, and the date. Include the company’s name and a polite greeting. If possible, address the letter to a specific person ; if not, use “Dear Hiring Manager.”

2. Introduce yourse lf

In the first paragraph, state your name and the position you’re applying for. If someone referred you, mention their name with permission. Be honest about your lack of experience, but highlight your eagerness to learn and any relevant skills or qualities, such as being dependable, driven, and customer-oriented.

You may want to check out 19 Best Job Boards For A New Freelance Writer

Use the body of the letter to provide examples of your skills. Mention any experiences where you’ve demonstrated customer service skills, adaptability, or responsibility. These examples can come from school, volunteer work, or other activities.

Thank the reader for considering your application. Reiterate your interest in the position and your enthusiasm for the opportunity. Provide your contact information and express your willingness to discuss your application further.

Carefully review your letter for any errors or unclear wording. Reading it aloud can help you catch mistakes. Ask a friend or family member to review it for feedback.

READ ALSO: How To Write an Application Letter for a Fresh Graduate with No Experience in Nigeria

Daniel Jones

123-456-7890

[email protected]

Aba, Abia State

November 12, 2022

Shop N Go Grocery Market

No. 45 Kerewa Street,

Dear Hiring Manager,

My name is Daniel Jones, and I am writing to express my interest in the POS attendant position at Shop N Go Grocery Market. As a student seeking my first part-time job, I am eager to develop my professional skills and provide excellent customer service. My strong interpersonal skills and proven time management abilities make me a suitable candidate for this role.

Despite this being my first formal employment, my ability to grasp new concepts quickly in academic and extracurricular settings demonstrates my adaptability. As the treasurer of my school’s chemistry club, I have gained experience handling money and managing financial responsibilities. My peers often describe me as friendly, approachable, and reliable, which are essential qualities for a customer service position.

Thank you for considering my application. I am excited about the opportunity to contribute to your team and learn more about the role. Please get in touch with me via phone or email to discuss my application further.

READ ALSO: How To Write an Application Letter for Clerk Position with no Experience in Nigeria

The following are excellent hard and soft skills for your cashier resume to include:

• POS systems
• Provided training
• Product knowledge
• Communication
• Hard-working
• Attention to detail
• Conflict resolution
• Multi-tasking

Highlight transferable skills like strong communication, time management, attention to detail, reliability, and a positive attitude. Mention relevant experiences, such as handling money, customer service, or organizational roles in school or volunteer activities.

Focus on your eagerness to learn and adaptability. Provide examples of times you’ve quickly learned new skills or adapted to new environments. Emphasize your work ethic and willingness to contribute positively to the team.

Yes, especially if you are a student. Highlight relevant coursework or extracurricular activities that showcase your skills and work ethic. Include any positions of responsibility, such as being a club treasurer.

Restate your enthusiasm for the role and express gratitude for the opportunity to apply. Provide your contact information and state your availability for an interview or further discussion.

Your Pos attendant application letter is an opportunity for you to tell your story without being stuck in the formatting constraints of writing cover letters. Use this chance to let the hiring managers know why you’re the best fit for the role!

Start with an attention-grabbing introduction, followed by your critical narratives as you answer an interview question. Ensure that your key narratives focus on the company’s pain and how you can take them out of it. Conclude with a conclusion summarizing your value proposition and expressing your excitement about the role.

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How to Write a Job Application Letter (Tips and Examples)

Your guide to getting your foot in the door.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Do you have your heart set on a specific company but have never seen them post a single vacancy? And are you on the verge of giving up completely, and convinced you’re going to be jobless and broke for the rest of your life?

Well, don’t crumple your  perfectly written résumé  in a ball of paper just yet — there’s still hope for you!

All you need to do is write an awesome job application letter.

Application letters are a great way to get your foot in the door of a company that hasn’t advertised a position or when you’re applying for an academic program or an  internship .

So, what are you waiting for?

Read on to find out how to write a great job application letter (and land that  dream job  of yours in the process)!

What is a job application letter/email?

Whereas cover letters are used when applying for a specific vacancy, and include details which are complementary to what’s on the applicant’s résumé, application letters are submitted when there is no job opening, and they tend to be more detailed.

Unlike cover letters, which usually span about one page, application letters can be twice as long.

How should you structure your letter?

The structure and formatting of your application letter is just as important as the words you use to sell your skills and enthusiasm for the job. The pointers below will help you deliver your message in a professional and effective way.

Sender’s address

Begin your letter with your address listed in the left-hand corner of the page. In the US, it’s acceptable to list your address in the right-hand corner. (Skip this step if you’re going to send your application via email.)

If you’re applying via email, create an email address for professional use if you haven’t already. This should include your first and last names or initials — no nicknames or years of birth! Two appropriate examples are [email protected] and [email protected] .

As with any official letter, include the date of your letter below your address.

Subject line

The  subject of your email  should make the manager want to read more and not automatically press the “Delete” button. It could be something like: “Social Media Expert with over 5 Years of Experience”.

Inside address

The company’s address should appear a few lines below your address and the date. Skip this if you’re sending an email.

As with any formal letter, you need to open with the correct formal salutation (such as “Dear Mr [surname]” or “Dear Ms [surname]”).

It’s also best to find out who the head of the department is, and address your letter directly to them to show that you’ve taken the time to really do your research. If you begin with “Dear Hiring Manager”, for example, you’re potentially destroying your chances of getting the job you’re applying for.

Opening paragraph

The opening paragraph should provide details on why you’re getting in touch.

Think about what you want to achieve with this letter before forming your answer. For example, you could say that it’s been a dream of yours to work for the company and that you feel that, given the chance, you’d love to bring new skills and ideas to the table. You can also highlight any qualifications you have here.

Middle paragraph(s)

This is where you will explain why you’re suitable for the position by listing skills you’ve developed through previous work experience . Remember that this shouldn’t be a word-for-word copy of your résumé; rather, you should use this as an opportunity to expand on notable achievements.

And make sure you tailor the content of your letter to the particular job title and company you’re applying to — you don’t want to ramble on about irrelevant details.

Final paragraph

Finally, focus on what you bring to the table and how the company can benefit from your skills and experience. If you have statistics and figures to back up your claims, even better!

For example, if you’re an experienced project manager, you could say how you want to showcase your leadership skills and help the company reach its desired turnover, and then back this up with statistics on how you did just that in previous positions.

You should close your letter with a call-to-action. For example, you could say something like: “I look forward to hearing back from you to discuss any possibilities”. And don’t forget to thank the reader for their time!

Your name and signature

If you’re sending this by snail mail, opt for a handwritten signature. If, on the other hand, you’re sending an email, simply write your name, followed by your contact information.

Most application letter templates (and formal letter templates in general) use the Times New Roman typeface at 12 points. Other recommended fonts include Arial, Georgia and Calibri.

Tips for writing your letter

When it’s time to write an application letter, bear the following points in mind to ensure that your document captures the hiring manager’s attention and successfully creates the impression that you’d make a good fit for their company.

1. Include bullet points

Bullet points can be used as an effective formatting tool when writing your application letter. They can demonstrate points clearly and concisely, as well as help with the overall layout, allowing for bite-sized, readable chunks of information.

2. Make sure the language you use is easy to read

You might be a literary wizard , but those long words won’t impress the hiring manager if they make your letter difficult to read.

3. Use positive language

Positivity is the way forward when it comes to selling your skills to a potential employer. Therefore, you should use positive words when explaining your previous work experience.

These words include “assisted”, “conducted”, “executed”, “proposed” and “recommended”, which (when used right) can demonstrate your contribution and dedication to your role and organization.

4. Be creative

Depending on the industry that you’re interested in, you can be a bit creative with your approach . This means that you don’t have to follow the conventional structure of a cover letter, and can instead adopt a more story-like approach.

Should you add any attachments?

Since application letters are not submitted in response to particular job ads, but rather serve as an inquiry into any unadvertised openings which may be available, they tend to be standalone documents. That is to say they are not typically accompanied by other files.

Whereas cover letters are concise, tailored to the job posting and accompanied by résumés, your letter of application will be a more extensive account of your skills and experiences.

That being said, if you’re applying for a creative position such as that of a video editor or blog writer, it makes sense to include a few samples of your work that best represent your talent and ability.

Job application letter samples

The following application letter samples can give you an idea as to what to include in your letter, as well as how to structure it effectively.

1. Job application email sample

Dear Mr Cannon,

I have long been following your company’s growth and progress, being extremely passionate about clean, renewable energy. I remember coming across XYZ Renewables back in the early 2000s, when it was still in its early startup stages, and I admire how your leadership has grown the company since.

Having gained extensive experience as a solar consultant over the last decade, I have kept an eye out for any job opportunities with XYZ Renewables. This is why I am writing to you today: to express a keen interest in working with you in the future, should any solar consultation vacancies become available at your company.

In my current role at ABC Energies, I train new hires in advising and liaising with clients, as well as in designing and installing solar systems that cater to the needs and budget of our clients. I carry out the same duties myself, and have been commended for my customer service skills and technical know-how in solar systems installations. Over the last year, I have overseen and facilitated transactions totaling upwards of $1 million.

I appreciate you taking the time to read through my application. I hope that my skills and work experience can contribute to a fruitful collaboration down the line.

Yours sincerely,

Mark Rowling

2. Internship application email sample

Dear Ms Kipling,

Ever since I was a sophomore in high school, I’ve dreamed about pursuing an undergraduate degree in interior design and going on to work for an award-winning architectural firm. During my studies at AB College, where I graduated from just over a month ago, I became exposed to the works of various such firms, including your own.

XY Designs stood out to me for the simplicity of its designs (I am also a fan of Scandinavian interiors!) as well as its clever use of natural lighting and earthy colors and textures. In particular, I was impressed with the renovation of the Workwell coworking space you undertook and completed in 2022.

I believe that working alongside the designers on your team and under your mentorship would be an invaluable experience, which is why I am reaching out to enquire about any potential internship opportunities you may have this coming summer. During my studies, I have become proficient in using SketchUp and 3Ds Max, and completed my final project on Scandinavian interiors and architecture specifically. I am attaching a link to my final project portfolio below.

Thank you for your time, and I hope to hear back from you soon.

Respectfully,

3. Academic application letter sample

Gregory Allen Department of English AB University Syracuse, NY

Tuesday, March 26, 2024

Dear Mr Allen,

During my undergraduate studies in animation, I discovered — quite unexpectedly — a passion for writing, and specifically writing for film and television. Although up until that point I had believed myself to be a VFX artist in the making, the discovery caused me to reconsider. Today, I am writing to express my interest in the Creative Writing MA program at AB University.

During my final year at Arts College, I produced a screenplay for a short film, and found that setting up the scene and creating a whole new world in words was far more fascinating to me than trying to recreate it by moving around and rendering pixels on a screen. I received the highest mark out of everyone on my course for that piece of writing; and that was followed by my screenwriting professor’s recommendation: the way he spoke about AB University’s history and faculty removed any sort of doubt from my mind. It all became clear: this was to be my new path.

I have attached some writing samples, as per the application guidelines: my final-year screenplay as well as two pieces of prose I wrote in my free time. I hope that you may consider my application for a spot on the Creative Writing course.

I look forward to hearing back from you. Thank you for your time!

Best wishes,

Things to remember

From writing the first draft of your application letter to editing it and adding the final touches, remember to do the following:

1. Do your research

Research is one of the most important steps when it comes to  job searching ; you need to make sure that you know all there is about the organization you’re targeting and you should have a clear understanding of what their company culture is like.

2. Don’t forget to proofread

This goes without saying, but never send your application letter off without proofreading it. With so many readily available editing tools online, there’s no excuse for a careless typo or wordy sentences. Grammarly and Hemmingway are two of the most popular programs to help you perfect your writing.

3. Use their style of writing

You can usually guess a company’s style of writing from their website and publications. So, it’s important to try and keep your letter in line with this so they can see that you’re a real match for the position and that they’d be silly to not invite you for an interview.

Final thoughts

Whether you go to write a cover letter or an application letter, or even to put together a portfolio for a prospective employer to see, the same thing applies: everything you include must be related to the position you’re hoping to land.

So, before you’ve started writing, take time to consider which of your skills, qualities and achievements best portray you as a strong candidate , and how you can best convey your interest in (and suitability for) the company as a whole.

Have you ever written an application letter before? Do you have any other tips to share with fellow jobseekers? Leave us a comment in the comments section below!

Originally published on August 21, 2018. Updated by Electra Michaelidou.

Finding a Job

Job Applications

3 Examples: How to Write an Effective Application Letter

By Status.net Editorial Team on November 15, 2023 — 9 minutes to read

Your application letter should be a clear reflection of you, your skills, and your aspirations. It’s essential to tailor it to the specific job you’re applying for and showcase how you meet the requirements. Stay with us as we walk you through the tips, tricks, and best practices to make your letter shine. By the end, you’ll have the knowledge and confidence to navigate the job application process with ease.

Step 1. Introduction: Expressing Interest

The opening line.

Your opening line should grab the reader’s attention, briefly introduce yourself, and express your interest in the position. This is your opportunity to make an excellent first impression, so keep it clear and concise. For example, you could start with:

“As an experienced marketing professional, I was thrilled to see the opportunity for a Marketing Manager position at X Company.”

Revealing the Source of Information

Next, it’s important to mention where you found out about the job opening. This helps recruiters understand where their outreach efforts are effective and demonstrates that you’ve done your homework. Reference the specific platform, such as a job board or company website, or mention the person who referred you to the position. Here are a couple of examples:

“I came across this position on LinkedIn and believe my skillset aligns perfectly with the job requirements.” or

“Jane Brown, the Sales Director at your company, suggested I apply for this role, as she believes my experience in customer service is a great fit for the team.”

Step 2. Body: Detailing Qualifications

Pitching your skills.

When writing an application letter, it’s essential to showcase your skills. Start by listing the most relevant ones based on the job description. Be specific and mention how you’ve used these skills in previous projects or work settings. For example:

“As a project manager, I have successfully managed teams of up to 20 members, ensuring timely delivery of projects while maintaining a high level of quality.”

Use bullet points or bold text to make your skills stand out. This way, the reader gets a clear picture of your capabilities.

Referencing Your Experience

After listing your skills, provide details about your work experience. Start with the most recent position and include the name of the company, your job title, and the duration of employment. Focus on the responsibilities that match the job opening. For instance:

“During my tenure at X Corp as a marketing executive, I was responsible for coordinating marketing campaigns, managing social media channels, and conducting market research.”

Don’t forget to mention any relevant internships or volunteer work. This information will help paint a complete picture of your expertise.

Demonstrating Your Achievement

Lastly, highlight your accomplishments and show the potential employer why you’re a perfect fit. Use concrete examples and mention any quantifiable results you’ve achieved. For example:

“At ABC Inc., I initiated a cost-reduction program that saved the company $50,000 within six months.”

You can also mention any awards or recognitions you’ve received for outstanding work. This demonstrates that your contributions have been valued and recognized by others.

Step 3. Concluding Your Letter

Seeking further communication.

By the time you reach the end of your application letter, it’s important to express your desire for further communication with the potential employer. This shows that you’re genuinely interested in the opportunity and eager to continue the conversation. Example:

“I am excited about the prospect of contributing to your company’s goals, and I would appreciate the opportunity to discuss this further with you. Please don’t hesitate to contact me at your earliest convenience. Thank you for considering my application.”

Final Goodbye

After expressing your eagerness, close your letter with a polite and professional farewell, addressing the recipient by name where possible. This is not only courteous, but it also leaves a positive and lasting impression. Example:

“ I look forward to your response and the possibility of working together. Once again, thank you for your time and consideration. Sincerely, [Your Name]”

Proper Letter Ending

The complimentary close.

Start by choosing an appropriate complimentary close for your application letter. This part signifies the end of the main content and should leave a professional impression. Some common examples are “Sincerely,” “Best regards,” or “Yours faithfully.” Keep in mind that it’s best to stay formal, so avoid using casual phrases like “Cheers” or “Take care.”

After the complimentary close, press enter twice to leave a space for your signature. This space provides room for your actual signature if you’re submitting a physical letter. If you’re submitting electronically, this space can act as a visual cue that your letter has reached its end.

While signing an application letter, be sure to include your typed full name. Don’t forget to include your relevant contact information, such as your email address or phone number. This will make it easy for the recipient to get in touch with you if they have any questions or require additional information.

Here’s an example of a proper letter ending for your application letter:

[Space for physical signature, if applicable] Your Full Name [email protected] +1-234-567-8901

Post-Writing: Proofreading and Correcting

After writing your application letter, it’s essential to proofread and correct any errors or inconsistencies. This process will help ensure that you submit a polished and professional document that impresses potential employers.

Correcting Grammar and Punctuation

First, focus on your grammar and punctuation. A well-written letter that follows proper grammar rules is more likely to capture the reader’s attention and convey your message effectively.

• As you’re reading through your letter, keep an eye out for missing or misplaced commas, semicolons, and other punctuation marks.
• Check for sentence fragments or run-on sentences that make your message unclear.
• Look for subject-verb agreement issues, as well as any awkward phrasing or wordiness.
• Ensure consistency in tense and voice throughout the letter.

Checking for Spelling Mistakes

Your next step should be checking for spelling mistakes. Misspelled words can distract the reader and make your application appear less polished.

• Run your text through a spellchecker; most word processing programs have this feature built-in.
• Take the time to read through your letter carefully, word-by-word, to catch any errors the spellchecker may have missed.
• Double-check the spelling of names, addresses, and other specific information to make sure they’re correct.

Examples of Successful Application Letters

When writing an application letter, it’s essential to tailor it to the specific job posting . Check out these examples to help you create a winning letter for different scenarios.

Dear [Hiring Manager],

I’m excited to apply for the Sales Representative position at [Company Name]. With my proven sales record and strong interpersonal skills, I believe I would be a valuable asset to your team.

In my previous role at [Previous Company], I consistently exceeded sales targets and established strong relationships with clients. I’m confident that my experience and passion for sales will contribute to the ongoing success of [Company Name].

Thank you for considering my application. I look forward to discussing my qualifications and how I can contribute to the growth of [Company Name].

Sincerely, [Your Name]

As a creative and skilled Graphic Designer, I am thrilled to apply for the position at [Company Name]. My expertise in Adobe Creative Suite and concept development aligns with the requirements laid out in the job posting.

In my previous role at [Previous Company], I created visually appealing and engaging content for various marketing campaigns. My designs helped increase brand recognition and lead to a 20% increase in social media engagement. I am eager to use my talents and contribute to the visual identity of [Company Name].

I look forward to the opportunity to discuss my skills and portfolio with you. Thank you for considering my application.

Best regards, [Your Name]

As an experienced Office Manager with a strong background in time management and organization, I am eager to apply for the position at [Company Name]. Your commitment to efficiency and supporting your employees is in line with my work values.

During my tenure at [Previous Company], I streamlined scheduling and developed procedures that led to a 30% reduction in office expenses. My proactive approach to problem-solving and ability to create a productive work environment contribute to my effectiveness as an Office Manager.

I am enthusiastic about the opportunity to contribute to the success of [Company Name] by enhancing office operations. Thank you for considering my application.

Frequently Asked Questions

What are the key components of an application letter.

An application letter should include the following key components:

• Contact information: Start by writing your name, address, phone number, and email address.
• Salutation: Address the recipient professionally, using their name when possible.
• Opening paragraph: Introduce yourself and state the position you’re applying for.
• Body paragraphs: Highlight your relevant skills, experience, and accomplishments.
• Closing paragraph: Reiterate your interest in the position, provide your contact information, and thank the reader for considering your application.
• Sign-off: Use a polite closing, such as “Sincerely” or “Best regards,” followed by your name.

Can you provide a step-by-step guide on writing a cover letter?

• Review the job posting and research the company to understand their needs and values.
• Write your contact information at the top of the letter.
• Use a professional salutation and address the recipient by name, if possible.
• Craft an engaging opening paragraph that states the position you’re applying for and how you learned about it.
• Write body paragraphs that showcase your relevant skills, experience, and accomplishments, drawing connections to the requirements mentioned in the job posting.
• In the closing paragraph, restate your interest in the position and thank the reader for their time.
• Sign off with a polite closing and your name, followed by your phone number and email address.

What are some tips for writing an effective application letter?

To write an effective application letter:

• Tailor the content: Focus on the skills and experiences that are most relevant to the specific job posting.
• Use strong action words: Highlight your achievements using action verbs, such as “managed,” “achieved,” or “developed.”
• Proofread for errors: Thoroughly check your letter for spelling and grammatical errors before sending.
• Maintain a professional tone: Write your letter with a confident and respectful tone, avoiding slang or overly casual language.

How do you customize your cover letter for different job positions?

Make sure to modify your application letter to suit the specific job and company you’re applying to. Analyze the job posting to understand the key requirements and skills the employer is looking for. Emphasize how your experiences and abilities address these needs. Research the company to understand their values and culture, and incorporate that knowledge into your letter to show you would be a good fit for their organization.

What are some common cover letter mistakes to avoid?

Some common mistakes to avoid in cover letters include:

• Not customizing your letter for each job or company
• Focusing too much on yourself and not on the needs of the employer
• Including too much information or making the letter too long
• Repeating your resume verbatim without providing more context
• Failing to proofread for spelling and grammatical errors

How can I make my application letter stand out from the competition?

To make your application letter stand out:

• Use a compelling opening to grab the reader’s attention.
• Show enthusiasm for the position and the company.
• Make sure your letter is well-organized and visually appealing, with a professional font and layout.
• Tailor your letter to the specific job and company, focusing on the most relevant skills and experiences.
• Offer examples of your achievements to demonstrate your ability to succeed in the role.
• Proofread your letter to ensure it is error-free and polished.
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Home » Letters » Request Letters » Application to Bank for Surrender Of EDC Machine – Sample Letter to Bank Regarding Surrender edc machine letter to bank

Application to Bank for Surrender Of EDC Machine – Sample Letter to Bank Regarding Surrender edc machine letter to bank

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample letter to bank regarding surrender edc machine letter to bank.

To, The Branch Manager, _____________ (Bank Name), _____________ (Branch Name/ Address)

Date: __/__/____ (Date)

Subject: Surrender of EDC Machine

Respected Sir/Madam,

I would state that my name is __________ (Name). I would like to bring into your kind consideration that I wanted to surrender the _________ (POS /EDC / Swipe) machine with MID/TID ___________ (MID/TID number) which was issued to me on ________ (Date/ Month) reason being ______________ (Business Closure/ Shifting of business/ Extra Charges being levied/ Poor service – Mention Reason).

I would request you to kindly accept and consider this letter as a request for the surrender of the machine. I shall be highly obliged for the same.

Mentioned below are details:

Account Number: _______________ EDC Details: ___________ (Machine Details)

Yours Truly, __________ (Signature) __________ (Your Name), __________ (Account Number), __________ (Contact Number)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• You should include your name, the type of machine (POS/EDC/Swipe), its MID/TID number, the date it was issued to you, and the reason for surrendering it.
• Yes, include your account number and the details of the EDC machine for the bank's reference.
• While the format can vary, ensure it is clear and polite. Include a subject line indicating the purpose of the letter.
• You can address them as "Respected Sir/Madam" followed by their official title, such as "Branch Manager."
• Provide your contact number in the letter and encourage the recipient to reach out for any further clarification or inquiries.

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How to Write an Application Letter

Last Updated: May 6, 2024 Fact Checked

This article was co-authored by Alexander Ruiz, M.Ed. . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 178,257 times.

Application letters are typically written to accompany school or job applications. The purpose of the letter is to introduce yourself to the decision committee, and to outline your qualifications in a specific way. It can be the only time other than an interview that you have a chance to really stand out in an application, so it's important to get it right. You can learn what to include in your letter, how to style it, and how to format it to give yourself the best chance.

Application Letter Templates

Writing a Job Application

• A good example would be: "I'm writing to apply for the Chimney Sweep position advertised in Rolling Stone. I think my experience in the heating industry makes me uniquely qualified for this position. Please find my application materials and a brief description of my qualifications below."
• Don't write your name until the signature. It'll be in the header and in the sign-off, so there's no reason to put it in the body of the letter itself.

• Be specific. Who are you? Where do you come from? What's your story? These details are important. HR screeners read hundreds of these.
• Describe your ambitions. Where do you want to go? How will this opportunity help you get there?
• What skills and experiences make you the right fit? Be as specific as possible and avoid vague language. It's better to describe a time you solved a specific problem at your last job than to just write, "I'm a good problem solver at work."

• Tailor it to the business. If you're applying to work at a record store, you need to talk about music. If you're applying to work at a tech company that writes, "Tell us something totally rad about yourself!" it's probably ok to be a little more informal.

• Don't over-promise. Telling someone that you can guarantee that you'll be able to turn around their sales figures in six months or less is a good way to get fired in six months.

• Any kind of job requires this type of research. If you apply to a restaurant, you need to be familiar with the menu and the kind of customers the restaurant attracts. Consider eating there a few times before you apply.
• Don't show you're familiar by criticizing a business and telling them what you can do better. Not the time to offer a harsh criticism of a business plan that you don't really know anything about.

Writing a School Application

• Common prompts include things like, "Outline your qualifications for this position" or "In writing, explain how this position would affect your career goals." Sometimes, the prompt will be as short as, "Tell us something interesting about yourself."
• If there is no prompt, but you still feel the need to introduce your application with a letter, it's usually best to keep it as short as possible. Explain what you're applying for, why you're applying, and thank the contact for their consideration. That's it.

• Often, college prompts will ask you to describe a time you struggled, or a time you overcame some obstacle. Write about something unique, a time that you actually failed and dealt with the consequences.
• The board will get thousands–literally, thousands–of letters about someone's first mission trip, and letters about the time someone's sports team was beaten, then overcame the odds, and won again. Avoid these topics.

• Be specific. If you're writing to a college board, don't say, "I want to go to this college because I need a degree." That's obvious. What do you want to do with it? Why? If you're applying to a business, don't say, "I just need a job." That's obvious. Why this specific job?

• If you're applying to schools, what do you like about the school? What faculty are you interested in? Why this school, instead of another?

Formatting Application Letters

• If you don't get a word-count guideline, just focus on making one or two good points about yourself, and keeping it at that. No need to drone on four several pages.

• Instead of a salutation, write, "Letter of Application" at the top left corner of the page, or put it in the header on the left side at the top.
• If you do have a contact, address it to them, making sure the name is spelled correctly. Then space down and start the body of the letter. [10] X Research source

• Sometimes, it's appropriate to type your name, then print out the letter and sign it in pen. That can be a nice touch.

• Mailing address
• Telephone and/or fax number

Expert Q&A

• Remember to be formal at all times. Do not use abbreviations anywhere. Thanks Helpful 0 Not Helpful 1

You Might Also Like

• ↑ https://www.indeed.com/career-advice/finding-a-job/how-to-write-an-application-letter
• ↑ https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/tone_in_business_writing.html
• ↑ Alexander Ruiz, M.Ed.. Educational Consultant. Expert Interview. 18 June 2020.
• ↑ https://advice.writing.utoronto.ca/types-of-writing/admission-letters/
• ↑ https://wts.indiana.edu/writing-guides/personal-statements-and-application-letters.html
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_1_quick_tips/quick_formatting_tips.html
• ↑ https://writing.wisc.edu/handbook/assignments/coverletters/

About This Article

To format an application letter, start by including your name and contact details in the document header. When choosing a greeting, only use one if you know the person's name your writing to. Otherwise, give the document a title, like "Letter of application" at the top of the page. For the body of the letter, aim to write no more than 1 page of single-spaced paragraphs using a standard font. Finally, conclude your letter with a formal greeting like "Sincerely yours." For tips on how to write a job application letter, read on! Did this summary help you? Yes No

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For those of you who are still actively applying for jobs, writing a job application letter or cover letter is one of the important things for you to know. The presence of this document is very important in the recruitment process.

Companies can use the help of a complete HRM system to facilitate the recruitment process. Cover letters attached by job seekers are also able to give a good and lasting first impression in the minds of recruiters or their trusted HRM system. This document also has the potential to provide greater opportunities for applicants to be called for job interviews.

Especially for a company that uses an online HRM system. The system will be able to go through multiple jobseeker documents in a short time. It is very important to have fulfilled the document such as a cover letter.

A good HRM system will be able to track and recognize multiple documents for a better recruitment process. For companies, you can learn about the HRM system pricing scheme calculation before deciding on getting one.

Unfortunately, getting a job these days is not as easy as it looks. Many people are still constrained by the application process of applying for jobs or the files that are not correct and appropriate when applying for jobs.

In this article, we will provide further explanation regarding the meaning, structure, and sample job application letters for several positions that you must know.

Table of Content

What is an application letter, tips for writing a job application letter.

• Examples of Application Letters

An application letter is a standalone document you submit to a potential employer to express your interest in an open position. This document explains who you are as a professional and an individual. The purpose of making this letter is as an application to fill a job in accordance with the vacancies offered.

In other words, this letter contains a resume of information on a person’s skills . And also the experiences for consideration by recruiters who follow up on the application selection process. For better experiences, document management systems can help you manage documents safely and are also environment-friendly.

With the launch of ChatGPT, many people have been using AI to generate an application letter. If you plan to use AI be sure to check if they require you to write the content yourself since they might be using an AI detector to tell if your content was human or AI-generated. Using an AI checker can ensure the accuracy and authenticity of the content you produce.

A good application or cover letter can spark the HR manager’s interest and get them to read your resume. On the other hand, a bad application letter might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter by using any online proofreading or grammar checker tools for error-free sentences.

In this letter, you must introduce and promote yourself properly without making it up. In your letter, you may also want to show your familiarity with the company to which you’re applying. Attach an effective cover letter to your well-written , professional resume . The result is your cover letter will quickly show recruiters you’re both qualified and a great fit for the role. 

Writing a job application letter seems like a challenging task. However, if you take it one step at a time, you’ll soon be an expert at writing services for these letters to send with your resume. Follow these steps to make sure you include information about yourself and your professional experience that will appeal to a hiring manager :

1. Use a professional format

A job application letter should be more professional than a thank-you card or an email to a coworker or friend. For example, if you want to apply to a large company like Epson , you must make a cover letter that is professional and liked by HR.The alignment of the document should include single spacing, one-inch margins, and left alignment. You can make your application stand out by using a professional email address .

It’s best to use a traditional font, like Times New Roman, with sizes from 10 to 12 points. attempt to keep your application letter to at least one page. When a hiring manager reviews your application letter, they’re going to get their first impression of you as a possible employee.

So take time to format it professionally and keep it concise. You can use a flipbook as a PDF alternative to present your cover letter and make it stand out. Additionally, you can also explore convenient ways to autofill job applications , such as utilizing autofill browser extensions or utilizing letter templates to streamline the process. 

2. Create a heading

You need to use a proper business heading for your letter. The heading should include your name and get in touch with information, the date, and therefore the name and address. If you send your application letter via email , you’ll eliminate your name and get in touch with information from the header.

And put it at the rock bottom of the e-mail after the signature instead. By including a knowledgeable and detailed heading. You’ll make it easier for the hiring manager to follow up with you regarding the position.

3. Do not forget to address the letter to the hiring manager

In your research, attempt to find the name of the person reviewing applications for the work. Address your letter to the present person with a standard business greeting, like “Dear Mr./Ms.” and their surname.

If you’re unable to seek out the preferred gender pronouns (she/her, them/they) of the individual reviewing your application, you can also use “Dear [first and last name]” or “Dear Hiring Manager.” You can include a QR Code in your job application letter. It will help you give some more information about your experience.

Also, you can simply look at this writing format:

Examples of Application Letters 

The use of a job application letter varies depending on the company you are applying for. This is useful to make it easier for your application letter to be passed on to the ATS machine. Companies like Epson also use ATS machines as one of their recruitment requirements.

However, there is an Epson adjustment program where if there are several CVs that don’t pass the ATS machine, they will be reviewed manually by HR. Therefore, here are some examples of CVs that you can apply for in large companies.

1. Simple job application letter

2. Entry-level job application letter

3. College student job application letter

4. Email the application letter for the Job

Read more: This is How to Get Your CV Detected at ATS (2021)

From the discussion about the sample job application letter described above, we hope that it can help you to succeed in the process of applying for a job at your dream company. Start writing a cover letter as well as possible so that it will increase your chances of qualifying for the interview stage. You can see several examples of cover letters that match your status and dream job field. 

For recruiters, you can also use supporting software to simplify the recruitment process. This is important because you do not need to spend a lot of time and effort selecting thousands of application letters from participants who register. Therefore, you need the help of the most complete HRIS Software from HashMicro.

EVA Recruitment Management has many benefits, such as monitoring the recruitment process easily and quickly and reducing recruitment time. In addition, another benefit is scheduling interviews automatically and improving recruitment efficiency. Now, you can get the best candidates with an easy process. Contact us immediately to get the best deal!

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How to Write an Application Letter

How do you write an application letter that can get you the job you desire?

Many job seekers don’t always see the reason why they should write an application letter when they are applying for a job because they feel they can just send their CVs.

Your CV indeed contains all the necessary information that the recruiter needs to know about you, but sometimes your CV alone may not be able to do the job of helping you land the job of your dreams.

Your CV may do a great job of showing that you have the skills and education required to excel in a particular position, but it may not be great at telling your prospective employer that you are the best person for the job.

This is what an application letter does for you. An application letter expresses your interest in a job and shows the employer why you are the best person for the position. Writing an application letter is one of the hidden job search hacks that help you  apply for fewer jobs, but land more interviews .

If you are tired of getting  rejected every time you apply for a job vacancy , then you should consider writing an application letter that will help you express your sincere interest in the job of your dreams. In this article, we will be looking at:

• What is an application letter
• Importance of an application letter
• Difference between an application letter and a resume letter
• How to write an application letter
• Application letter examples

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What is an Application Letter?

A job application letter is a formal document that is sent to a prospective employer to express your interest in a position. An application letter is usually sent alone and not attached alongside another document.

Most times, an application letter is not sent after you must have seen an advertised position but sent whether or not a vacancy was advertised. The application letter serves a purpose that is similar to that of the CV.

Read:   How to Write an Application Letter in Nigeria for a Teaching Job

When You Should Write an Application Letter.

Yes, it is true that you should write an application letter when you are interested in a job, but that is not all you consider before you decide to write an application letter.

When you see a job advert that you are interested in, you send your CV and cover letter, right? But this does not quite work for application letters. Employers will not replace the CV and cover letter with an application letter.

The approach of an application letter is different from the CV and the cover letter. You should write an application letter when the employer does not solicit your interest in the position. This simply means when there is no job advertisement or posting.

For example, if you are searching for a job and you have a list of top companies that you would love to work for, you don’t necessarily have to wait for a job posting to declare your interest in that particular job. You can simply email an application to different companies.

This is a way for you to extensively and formally introduce yourself to the prospective employer of the companies that you would love to work for.

Why You Should Write an Application Letter for a Job

Just like we have discussed earlier, there are many reasons why people write application letters. If you are actively searching for a job, then this is why you should consider writing an application letter:

• It serves as a formal introduction between you and your prospective employer.
• It can help you access hidden jobs.
• It can help you to be a step ahead of other job seekers.
• It puts you in a less competitive circle in comparison with what happens when jobs are advertised with thousands of applicants showing interest.
• It can help you boycott the process of applying for a job online, and writing a resume letter because most times application letters stand alone.

Difference between a Job Application Letter and a Cover Letter

Many people use the terms application letter and resume letter interchangeably because they think that they mean the same thing. Even though the application letter and the cover letter perform almost the same function, they are different.

• An application letter is intended to stand alone, while a cover letter is usually accompanied by a CV or resume.
• A resume/cover letter will contain a brief introduction that consists of three to four sentences about the job seekers' experience, education, accomplishment and why the job seeker feels he/she is the best candidate for the job. On the other hand, an application letter may have a more extensive introduction because it is meant to stand alone just like the CV.
• An application letter often can substitute for a resume and, therefore, requires that the job seeker include specific information about her work history and professional competencies. A cover letter, on the other hand, should not contain too much information about the job seekers because it is merely an introduction to the resume.
• A cover letter is like an elevator pitch. It is intended to capture the reader's attention enough to make the recruiter or hiring manager want to review the CV.
• A cover letter is usually used by a job seeker to show interest in a job vacancy after which the job seeker will attach a detailed document (which is usually a CV). An application letter is mostly used by a job seeker to show interest in an unsolicited job.

Learn  how to write a stunning cover letter  now.

How to Write An Application Letter in 10 Easy Steps

These tips will guide you on how you can write an application letter:

• Write an Outline
• Write your first draft
• Use a friendly tone
• Make it concise
• Tailor the job application letter to the job specification and company requirement
• Use typed and not handwritten documents
• Use quality paper
• Write a mind blowing ending

Are you applying for a security job, but don't know how to write an application letter? Read how to write an application letter for a security job in Nigeria

1. Write an Outline : Just like you write an outline when you want to write an essay, it is also important that you write an outline when you want to write your application letter. The outline is the structure of what you want to write in your actual application letter. It is good that you make clear what you want to achieve, and all the things that you want your prospective employer to know.

An outline of your application letter will make it easy for you to write your application letter because you have the structure planned out already.

2. Write a Draft : After you must have done a structure for your application letter, then it is good for you to do a rough draft of the application letter before writing the original one.

When you are drafting your application letter, you can make use of the outline that you did earlier to serve as a guide for your application letter. At this point, you may not worry about grammatical mistakes and punctuation errors. This is to help you develop a prototype application letter.

3. Salutation : Salutation is one aspect of the application letter that is obvious. Most times that is what the employer will likely see first as soon as they open the letter. Since this is an important aspect of the application letter, you need to be careful.

It is important for you to know some tips on salutation before you start writing your application letter:

• You should put a comma at the end of your salutation
• If you are addressing more than one recipient, you should address the recipient as ‘Dear Sirs/Madams’.
• If you don’t know the name of the recipient, you should address the person as ‘Dear Sir/Madam’.
• If the recipient's gender is not known, you should address the person with the full name. Like; ‘Dear David Houston’.

 4.  Tone : Employers can sense your tone from the way that you write. When you are writing your application letter, you must treat the recipient with respect. Be polite and use formal language when you are writing. Be careful not to use slang or ambiguous words.

5. Be Brief : As much as you need to give your prospective employers reasons why you think you are the best person for the job, it is equally important for you to as brief as possible.

Employers are very busy and may not be able to spend time reading your application letter. Mention the purpose of your letter in the first paragraph because this is where the employer will likely look at first.

6. Tailor the letter to the job and the company : Tailoring your application to the job that you are applying for and the company will give your prospective employer the mindset that you are passionate about the job and the company.

Employers look forward to hiring people that are passionate about the job. Tailoring your application letter may be all you need to land the job of your dreams.

7. Use typed and not handwritten documents : Unless a handwritten letter is requested, you should send a typed and computer-generated document. Typing your document will help you present a well-aligned, clear, and easy to read the document.

8. Use a high quality Paper: If you are sending a hard copy application letter, make sure you use a good and quality paper. Don’t tear out a sheet of paper from your notepad and use that paper to write your application letter. If you do that, your application letter will look scrappy and rough.

9. Proof-reading : proof-reading your application letter will help you see errors that you would need to fix before you send your application letter. You can read your application letter out loud to yourself to see some errors.

Check the spellings on your application letter and punctuation errors. You can use Grammarly.com to check your spellings and edit your errors.

 10.  Ending your application letter : When you are sending your application letter, you should make sure that your tone matches the tone of the letter. A formal letter closing is polite, courteous, and respectful.

These are common closing that you can use to end your application letter:

• ‘Sincerely’ or your ‘faithfully’
• ‘Your Truly’
• ‘Faithfully Yours’

Application Letter Example for Any Job Vacant Position

Writing an application letter can be easy and straight forward if you follow some rules. From salutation, closing, to the overall organization of your letter some rules makes your application letter appear good.

Your application letter should begin with the contact information. The contact information should include your contact and that of the employer.

The contact information should include; name, address, phone number, email, and date. If it is an email application letter, you can put your contact at the end of the letter after your signature.

The heading of your application letter includes the contact information and the salutation.

Contact information

(Your contact information)

City, State Zip Code

Phone Number

Email Address

(The employer’s contact information)

Dear Mr./Ms. Last Name,

(Salutation)

Salutation is the polite greeting that is usually at the beginning of the application after the contact information of the. The common salutation format is ‘Dear Mr./Ms’ followed by the person’s last name.

The body of the application letter

The body of your application letter lets your prospective employer know the position that you are applying for, why they should consider your application and how they would finally follow you up if they consider you for the position.

The body of your application letter is made up of different paragraphs leading up to the conclusion. Here we are going to look at the different paragraphs.

First paragraph

The first paragraph of your application letter will include information about why you are writing the letter in the first place. It is in this paragraph that you will mention the job that you are applying for and where you saw the job application.

It is in the first paragraph that you create a lasting impression on the employer. This is where you sell yourself to your prospective employer.

Second and third paragraph

The second and the third paragraph of your application letter should tell your prospective employer what you have to offer the company and what you have to offer performing the job.

These paragraphs are the most important in your application letter because this is where you have to prove to the employer that you meet the need of what the employer is looking for.

This is where you would have to share the experience, skills and accomplishments that suggest you as the best person for the job.

Remember to state how your qualification makes you the best person for the job.

Note : You should research the company and find out some information that will help you emphasize that you are the best person for the position. You can research the role that you would love to fill to find out the company’s expectation for the role, and then tailor your application in that regards.

You should also not forget to make use of specific example where possible. If you say that you are a skilled at marketing products, you should be able to give examples that would emphasize that.

Last paragraph

The last paragraph of your application letter should summarize your application letter. You should also thank your employer in this part of your application letter. You should conclude this paragraph by thanking your employer for considering you for the position.

You can also include information on how the employer or the company will follow you up.

Complimentary close

You should sign off your letter with a polite close. For example;

Signature (for a hard copy letter)

Typed Signature

Job Application Letter   Example for an Experienced Job Candidate

Writing an application letter for a job may not be an easy thing to do especially when you are writing one for the first time.

Looking at an application letter example will help write your own without much stress. This application letter example will guide you to write your application letter.

David Emmanuel

11 South Street

Ocean View Estate, Lekki,

Lagos, Nigeria.

555-555-5555

[email protected]

November 13th, 2019.

Judith Peterson

Human Resources Director

Capital Solutions, Inc.

101 Admiralty Way

Lekki, Lagos,

Dear Mr. Judith,

I was very happy when my friend, Daine James, told me that Capital Solutions are searching for a Human Resources Specialist with a minimum of two years experience.

From my research on the company, I learned that Capital Solutions see team work as an important aspect of performance that can help the company reach its goals, and how much the company needs a Human Resources specialist that would join the team and start performing at once. I believe that I am that ideal candidate for your team.

I am David Emmanuel, a graduate of Human Resources and Personnel Management from the University of Lagos. My 5 years of experience in Human Resources practices has made me become a Human Resources specialist.

In my current as the Human Resources Manager, I manage a team of 20 staff members, organize on-boarding program for new staff, and prepare pay role for the company. I also have experience in:

• Data entry and data reporting on HRM software
• Recruiting and hiring processes (which includes; creating job descriptions, posting job vacancies, creating candidate awareness on available job vacancies, screening CVs and scheduling interviews).
• Organizing company event. (Organizing end of the year party and team bonding events).

I would love to speak with you about my qualifications and what I can do for your team. Thank you for your consideration.

(Signature)

David Emmanuel.

Job Application Letter   Example for Job Candidates with No Experience

Jane Aderinsola

11 Ajayi Close,

111-333-4444

John Samuel

Dear Mr Emmanuel,

I was extremely excited when a friend mentioned the opening for the role of a customer service intern. I recently graduated from the University of Lagos, where I studied Mass Communication. I am very passionate about customer service, which is why I am excited about this position.

As a first-class graduate of Mass Communication, and as a one-time public relations officer for the students’ Union. I have learned how to effectively communicate and manage relationships with diverse people.

Asides from my graduate program, I have also taken different certificate courses and training in customer service practices and public relations. I recently attended a 2-weeks customer service training where I learned: The ethics of customer services, telephone etiquette, and I improved my written communication skills.

From my education, training and experience, I have been able to build the following skills:

· Excellent communication skills

· Good listening skills

· Improve my writing skills

· People management skills

· Interpersonal skills

· MS Office

I believe that my education, experience, and training in Mass communication and customer service practices has prepared me for this internship role.

Considering the great milestone that ABC company has achieved over time, I am certain that this company will be a great environment for me to grow my career as well as contribute to the success of the organization.

I look forward to a scheduled time where we can discuss my qualification as regards the internship.

Thank you for your consideration .

Application Letter FAQ

1: should my cv be accompanied by an application letter .

The answer is yes, your CV or résumé should always be accompanied by an application letter. It's an important self-marketing tool which you shouldn't fail to utilize.

2:  How Should I Format My Application Letter?

Your application letter should be formatted the following way: ●    Heading (hard copy) or Subject (Email) ●    Salutation Check this post for more infomration on how to format your application letter

3:  What Should I Include In My Application Letter?

Your application letter should include relevant work history and skills, the significant role you played in your previous job which matches the job you are now applying for, why you would be a  good fit for the role, achievements, and any industry certifications you possess

4: How Long Should My Application Letter Be?

Typical, a cover letter should be half a page, or one full page in length. Break it into paragraphs, so that the information can be easily and quickly absorbed by the recruiter.

Having a professional application letter can help you land the job of your dreams without having to wait for years. Companies receive loads of application letters daily, but learning how to write an effective application letter can help stand out from other job seekers.

Looking to land your dream job? See  100 interview questions and answers  to get you prepared for the big day.

Staff Writer

24 comment(s).

You explain it very well because your way of explanation is lovely. I am a social person, and I read many blogs from different websites. is one of them. He can also provide us with good information. I appreciate it. Keep it up.

Thank you very much Meave for your comment. 

You have explained well. But what if the person doesn't have any working experience? 

Thank you Ozuu for your comment. The post has been updated, so you can look at the application letter example for job seekers with no experience.

It is the section before the application letter FAQ.

thanks it has helped me

I love yr explanation but  what if the person is not a graduate ,and have no experience, if the person is an ssce holder , how we the person write the application Letter

I appreciate your work,good explanation.It really helped me

I really appreciate your explanation,it was very helpful

You explained very well... Thanks so much

Thank you for your explanation  but what about shs graduate 

Thanks alots your explanation helps.

Thanks for your vivid insight on this subject. I actually benefited alot. Keep it up. 

Best regards from;

EMMANUEL SUNDAY

Wow! Never knew that there's a difference between application letter and CV cover letter.  Thanks for your explanation, was really helpful.

The lecture is very educative. 

What if you are writing an application letter for a job that isn't related to your specialty. 

Example, you studied banking and finance but wanting to write for a position of a human resource and you don't have any experience on that. How will you go about it? 

I love this question, can someone answer this

This article is fantastic and I got some good information by reading this. 

Nice comment, <a href=";>check this out also.</a>

Leave a Comment

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How to write Application Letter for post of Sales Job (4 samples)

• by EMMA ONWUKA
• September 19, 2019 August 7, 2022
• 12 Comments
• Career , Jobs and Recruitments , Letter writing

Learn How to write application letter for post of a sales boy, girl, lady, representative, attendant, Assistant and Executive with 5 different examples. In one of my earlier post, I showed you how to write a good job application letter in Nigeria with 5 different samples. So today, I want to be more Job specific- sales job in Nigeria.

In Nigeria, Sales and Marketing jobs are one of the most advertised jobs. As an applicant seeking for this type of job, you’ll be required to write an application letter. It is therefore paramount that if you’re thinking of applying for sales job position (Sales Boy, Sales Girl, Sales Lady, Sales Representative, Sales Attendant, Sales Assistance or Sales Executive) in Nigeria that you know how to sell yourself through your application letter. A good Application letter will give you an edge over other applicants.

So, I’m here to guide you on how to write a stunning application letter for post of sales job in Nigeria that will land you into getting your dream job. But before I proceed further to writing sales job application, let’s look at some helpful tips for writing a good sales job application Letter in Nigeria.

Related article:

• How to write Application letter for post of Sales boy
• Application Letter for Hotel Job in Nigeria (with Exam ples)
• How to write Letter of Financial Assistance (with Sample)
• Samples of Job Application Letter for a Job Advert

Table of Contents

Helpful Tips for writing Sales Job Application Letter

• Start the body of your letter with a good intro’ – a good introduction will capture the interest of the hiring manager. Examples;

a. I humbly apply for the position of a Sales Executive advertised in the Guardian Newspaper dated 29th January 2019.

b . I write to apply for post of a sale representative in your noble establishment

• Go straight to the point – you need to go straight to the point when writing the body of your sales job application letter. Don’t waste time describing yourself to the hiring managers. It is irrelevant. Once, you waste time describing yourself, chances are that the hiring manager will not read your application letter completely.
• List all relevant qualifications – this is one of the major important part of your application letter. You need to list all your relevant qualifications. All qualifications should be relevant to the position you’re applying for. Don’t bring in irrelevant certificates or qualifications.
• Highlight your working experience – this is another important part of your sales job application letter. You must clearly highlight your working experiences especially those relevant to the position you’re seeking for.
• List all your achievements – every hiring manager will like to see your past job achievements . So, do well to show him/her. This will help prove to him/her if you’re going to make any meaningful contribution or growth to their firm.

PLEASE NOTE: For sales boy, sales girl or sales attendant; relevant qualification, working experiences and achievement might not be strictly needed. This doesn’t mean you should not list or highlight them if you have any; because it will still give you an edge over other candidates seeking for the same position.

Samples of application letter for post of sales boy, girl, lady, representative, attendant, Assistant and Executive

Below are different samples of application letter for post of sales boy, girl, lady, representative, attendant, assistance and Executive. You can copy and edit any of them accordingly depending on the position you’re applying for.

Read also: Application Letter for a Teaching Job in Nigeria (examples)

Sample I: Application Letter for Post of Sales Executive

Edit this sample of Application for post of Sales Executive accordingly if you are applying for post Sales Executive.

124A Onyuike Street,

Ogui New-layout,

Enugu, Enugu State.

19 th January 2019.

The Manager,

Apex Investment Nigeria Limited

P.M.B 1083,

Apapa Lagos State.

 APPLICATION FOR POST OF A SALES EXECUTIVE

I humbly wish to apply for the position of a Sales Executive which was advertised in the Guardian Newspaper dated 29 th January 2019.

I had ten (10) years experiences in the sales departments of two well-known companies. My duties at Innoson Plastic Limited include training sales staff, dealing with the company’s foreign correspondence, and organizing market research and sales promotion programmes.

I thoroughly enjoy my work and am very happy here, but feel that my experience in marketing has proposed me for the responsibility of full sales Executive.

Mr. Sampson Ogoh, Sales Executive of my former company, has agreed to provide a reference for me. His details are shown on my curriculum vitae, I shall be pleased to provide any further information you may need, and hope I may be given the opportunity of an interview.

Yours faithful,

080673XXX49

Sample II: Application Letter for Post of Sales Representative

Edit this sample of Application for post of Sales Representative accordingly if you are applying for post Sales Representative

                    Plot 323 Aminu Crescent,

Wuse II, Abuja.

        20 th January, 2019.

Department of Human Resource,

Airtel Nigeria Limited,

APPLICATION FOR POST OF A SALES REPRESENTATIVE

I write to apply for the position of a regional Sales Representative in your establishment.

I have a Bachelor of Science in Marketing (second class honor, upper division) with (10) years experiences in sales and marketing.

I have worked with CEMAC Global Tech Limited (CGLTL), Lagos as an Area Sales representative for 5 years where I led a team of marketers at CGLTL and win an annual award because of our high sales leads.  I have also worked with immatex global limited as a sales Assistance where I executed a wide range of duties which includes but not limited to; sales of products and services using solid arguments to prospective customers, sales presentations to a range of prospective clients, Preparation of weekly and monthly reports.

I thoroughly enjoy my work and believe my wealth of experience in sales will give me an edge for the responsibility of full regional sales representative.

Enclosed in here are my curriculum vitae and credential, I shall be pleased to provide any further information you may need, and hope I may be given the opportunity of an interview.

070457XXXXX

Sample III:  Application Letter for Post of Sales Boy/Girl/Lady

Edit this sample of Application for post of Sales Boy/Girl/Lady accordingly if you are applying for post Sales Boy or Girl  or Lady.

                              112 Agbani Awkunanaw,

        Enugu State.

                     23th January, 2019.

Immat Communication Limited,

River State

       Sir,

APPLICATION FOR POST OF A SALES BOY/GIRL/LADY

I humbly apply for the post of a Sales boy in your notable firm. I am an ordinary O’ Level holder.

I have been a street seller for 3 years. I have also work as an indomie promotional sale boy for 2 years.

I promise to carry out my duties with all delight and sincerity if I’m given the opportunity. Again, I ‘ll abide by the rules and regulation guiding your establishment.

Enclose herein are my curriculum Vitae and credential.  I shall be pleased to provide any further information you may need, and hope I may be given the opportunity.

Hansa Phoreth.

08065XXXXX12.

Read: How to Prepare for a Job Interview in Nigeria – 6 steps Guide

You can easily draft your own sales job application letter by copying any of the above samples of job application letter and it editing it as appropriate. I have written the above application solely to help you draft your own application letter.

Read Also: How to Write a good CV in Nigeria (with Sample)

If there are any question, contribution or correction you want to make, don’t hesitate to put it down on the below comment box.

12 thoughts on “How to write Application Letter for post of Sales Job (4 samples)”

How to write application for sale girl

It helped a lot

Nice one It was very helpful

thanks for your guide, it was very helpful.

I love it. It was helpful

I love it.. thanks

How can I become professional sales dealers in ilorin

How can I become professional sales dealers in ilorin is a broad topic to be discuss. I will suggest your open a new topic thread here

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How to write a leave request email (with examples)

You’ve been saving up your annual leave days and you’re ready to take off on that long-awaited holiday. Or maybe you’re having a baby and you’re planning some parental time off. Before you do anything else, there’s one important thing to cross off your to-do list: put in your request for a leave of absence. 

It might sound simple enough, but the way you request your leave can have a big impact on how your employer perceives the request and responds to it. A well-written leave application email submitted with plenty of advance notice is a reflecion of your professionalism and your respect for your employer and colleagues. 

Learn the correct format and content to include in your leave request, to make sure it is clear and appropriately detailed. Read our sample letters and templates, tailored to different types of leave requests, and use them as a practical reference to help you draft your own. Get ready to write a leave letter to an employer that ticks all the boxes for professional courtesy.

What is a request for leave email?

A request for leave email is an email you send your manager asking to take time off from work. It outlines your need to be absent from duties for a specific period and should clearly state the reason for your leave, the dates you plan to be away and, depending on the type of role you have, how you might manage work responsibilities during this time. 

Australian employees get minimum entitlements for different types of paid leave:

• Annual leave: used for any type of leisure time off. Annual leave is usually planned and scheduled weeks or months in advance.
• Sick leave: for when you’re not well enough to perform your duties. Sick leave is unplanned and may require a doctor's note, depending on your employer's policy. Mental health days fall under sick leave, as does carer’s leave, when you need to take care of a sick family member.
• Compassionate leave:  or bereavement leave is to take time off after the death of a loved one.
• Parental leave:  paid and unpaid parental leave when having a baby or adopting a child under 16. 
• Long-service leave: an extended period of time off for employees who have been with the same company for seven to 10 years.
• Community service leave:  for jury duty or an emergency management activity. 
• Family and domestic violence leave:  to attend to matters related to family and domestic violence.

How to write a request for leave email

Before you confirm any personal plans, it’s best to wait until your leave is approved. Writing a polite request for leave email is a handy professional skill to have. Here are the steps to take when writing an email to request leave:

• Start your email by addressing it to the appropriate person. This is usually your direct supervisor or the HR department, depending on your company's policies. Use a polite greeting such as "Dear [Manager's Name]" or "Hello [HR Department's Name]" .
• Clearly state the purpose of your email at the beginning. Specify the type of leave you are requesting (annual, sick, carer’s, etc.) and the exact dates of your planned absence.
• If your leave requires documentation, such as a doctor's note for sick or medical leave, mention that you have attached this to the email. 
• You may opt to include some assurance in your email that you will finalise any major projects before your leave, or hand over important tasks to a colleague. Whether you include this is dependent on your workplace culture and your role at the company.  
• End your email with a professional closing, such as "Best regards" or "Sincerely," followed by your name. 
• Before sending the email, take a moment to proofread it for any spelling or grammatical errors . 

Remember to keep a polite tone and state your request concisely to minimise the potential for misunderstandings.

Tips for writing an email requesting leave

Writing a successful email to request leave requires more than just stating your need for time off. Here are some tips to help you out.

Understand the deadlines and procedures for proper submission

Before drafting your email, refer to your company's leave policies. Check the deadlines for submitting leave requests, especially for planned absences like annual leave, when you likely have to provide a certain amount of advance notice. If your request comes too late, it may not be approved. 

Following organisation-specific guidelines

Different organisations have different guidelines for requesting leave. You might have to use a particular format for your leave email or you may have to submit a leave request through a portal like Workday. Familiarise yourself with your company’s guidelines, so that your request has the best chances of being approved.

Customise your email

Tailor your email to reflect the specific type of leave you are requesting. For instance, a sick leave request is usually more urgent and requires less detail about the absence. A parental leave request email will need more detail around paid and unpaid leave. A request for annual leave might need to be submitted months in advance if it’s around the time of a major seasonal holiday.

Maintain a polite and professional tone

Even if the reason for your leave is personal, maintain a polite and professional tone. Be honest about your reason for taking leave, but limit how much personal information you share, keeping details relevant and appropriate.

Address potential concerns 

While you are fully entitled to your allotted days off, if you’re taking a long period of annual leave, try to mitigate coworker stress by anticipating any potential concerns your absence might cause and addressing them in your email. This could involve offering to provide handover notes for your key responsibilities or committing to finalise major jobs before you leave.  

Request for leave application format

When you need to write a letter of leave from work, using a well-organised and easy-to-read format is essential. This ensures that you include all necessary information and present your request in a way that is easy for your employer to reference in future. Below is a template for a leave letter that can be adapted to various types of leave requests.

Subject: [Type of leave] request 

Dear [Manager’s/Supervisor's name],

I am writing to request [type of leave, e.g., annual, sick, personal, carer’s] leave from [start date] to [end date]. 

[In the second sentence you may provide a small amount of detail, if you feel it is necessary.]

I will ensure that all my current tasks are up to date before my leave begins and will provide handover notes for my duties. [Optional] I have attached [any necessary documentation, e.g., medical certificate, if applicable] to this email for your reference.

Please let me know if there are any concerns or if further information is required.

[Your full name]

[Your position]

[Your contact information]

Request for leave letter example

While the above example is a generic letter that can be tailored to any type of leave, here are more specific examples for a leave request letter you can use for inspiration for your own email.

Personal leave request example

Subject: Personal leave request 

Dear Chris,

I am writing to request compassionate leave from 14 March to 15 March due to a death in the family. [Colleague’s name] will take care of my most urgent projects while I’m away. I have also prepared notes and instructions to assist the team.

I appreciate your understanding and support during this time.

Sick leave request example

Subject: Sick leave notification 

I’m writing to let you know that I will be taking a sick day today due to illness [11/10/24]. I anticipate being able to return to work tomorrow, but will confirm early tomorrow morning. 

Annual leave request email example

Subject: Annual leave request 

I would like to request annual leave from 23/6 to 1/8 for an overseas holiday.  

I will ensure that all my major projects for the month are complete before I leave, and will provide notes for the team to refer to during my absence. 

Carer's leave sample letter

Subject: Carer’s Leave Request 

I am writing to inform you that unfortunately an immediate family member is unwell and I will need to take carer’s leave from tomorrow (3/4). I anticipate being able to return to work by Friday (5/4).

Please let me know how I can assist with handing over my duties to the team temporarily.

Why is a request for leave email important?

In a professional setting, the way you communicate your need for leave is just as important as the leave itself. Here are some reasons why it’s worth getting right. 

Ensures a smooth transition

By providing specific dates for your leave, as well as arrangements for covering your responsibilities, you help your manager prepare for your absence. This minimises disruptions to the team ensures your duties can be done while you’re away.

Minimises misunderstandings

Your leave request email should make the details of your absence clear: the dates, whether it’s paid or unpaid, and if you will be providing any documentation. It sets clear expectations and helps your employer plan accordingly. 

Provides a documentation trail for records

A formal leave request email serves as an official record of your absence. This is important for both you and your employer, as it ensures that your leave is accounted for and managed in line with company policies. 

Complies with organisational policies

Many organisations have specific policies and legal requirements regarding employee leave. A formal leave request email ensures that you are complying with these policies. 

Provides necessary details for successful leave approval

A leave request email should include all the necessary details required for your employer to approve and record your leave. This includes the type of leave, the duration, the reason (if appropriate), and potentially how your responsibilities will be managed in your absence. Providing all this information upfront increases the likelihood of a smooth approval process.

If your job requires you to write a leave request email when you take time off, bookmark this page so you can refer back to the template whenever the need arise. Customise it to your situation, keep a polite tone, proofread it, and send it off with the appropriate amount of advance notice, and you will have mastered an important component of professional etiquette.  

What information should I include in my leave letter?

In your leave letter, you should include the type of leave you are requesting (such as annual, sick, personal or carer’s leave), the specific dates of your planned absence, a brief reason for your leave and any supporting documentation. This information ensures that your manager has a clear understanding of your needs and can prepare for your absence.

How should I state the reason for my leave request? 

The reason for your leave request should be stated clearly but concisely. For personal or annual leave, a brief mention of the reason (like travel or personal commitments) is all that is needed. For sick leave, include a general statement about your health condition without going into too much detail. Always maintain a professional tone and only share details that are necessary and relevant.

What level of detail is necessary in a leave letter? 

The level of detail in a leave letter should be enough to convey your request clearly without oversharing personal information. Include specific dates, the type of leave and a brief reason for your absence. If you have made arrangements to cover your work, mention this as well. The goal is to provide enough information for your employer to understand and process your request efficiently.

How much notice should I give before requesting leave?

The amount of notice you should give before requesting leave depends on the type of leave and your company's policy. For annual leave, it helps to give as much notice as possible, up to months in advance. For sick leave or emergencies, give notice as soon as you can. Failing to call or email before a certain time when you are sick can be recorded as a ‘no show’ or unauthorised absence, which could result in a verbal or written warning. Always refer to your company's leave policy to comply with any specific requirements.

What should I do if my leave request is denied?

If your leave request is denied, you can ask for a meeting or a discussion with your supervisor or HR to clarify any issues. Depending on the reason, you might be able to negotiate alternative dates or make adjustments to your request. Always remain professional and explore different options to address both your needs and your company’s requirements.

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How to Write an Effective Testimonial Letter for Job Seekers

Career 25 Aug 2024 39 0

A testimonials letter for a job is a powerful tool. It provides insight into a candidate's skills and character. These letters can help employers make better hiring decisions.

A good testimonial highlights a person's strengths. It shares real examples of their work. A strong letter can set a candidate apart from others.

In this blog, we will guide you on how to write an effective testimonials letter for job seekers.

Gathering Relevant Information

The first step in writing a testimonial letter is gathering relevant information. Talk to the job seeker about their experiences and skills. This will help you understand what to highlight in the letter.

Collect job references that can support their claims. These references can come from past employers, colleagues, or teachers. Having a variety of references adds credibility to the testimonial.

Ask the job seeker for specific examples of their work. Clear examples strengthen the letter and show the candidate's value. Remember, a powerful testimonial is based on real experiences and insights.

Tailoring the Testimonial to the Job

When writing employment testimonials, it's important to match the letter to the job. Read the job description carefully. This helps you understand the skills and qualities that the employer values most.

Focus on specific experiences that relate to the job. Highlight achievements that show how the job seeker can excel. Use clear examples to demonstrate their skills and successes in similar roles.

Keep the tone positive and professional. Make sure the testimonial reflects the candidate's strengths. A well-tailored testimonial can leave a lasting impression and boost their chances of getting hired.

Using Specific Examples

Using specific examples in a testimonial letter is crucial. They give evidence of the job seeker's skills and achievements. This makes the letter more convincing to the employer.

When including examples, choose clear and relevant situations. For instance, mention a project that shows problem-solving or teamwork. This helps the employer see how the candidate can bring value to the company.

Job references can support these examples. They add credibility and show that the candidate has a history of success. Specific examples combined with solid references create a strong testimonial letter that can really impress hiring managers.

Focusing on Strengths

Focusing on a candidate's strengths is essential in a testimonial letter. It helps to highlight what makes them unique. This can be their skills, experience, or character traits.

When writing, choose the strongest qualities to showcase. For example, if the candidate is a great leader, mention instances where they led a project to success. This gives the employer clear reasons to consider the candidate.

Make sure to balance skills with personal traits . A candidate who is not only skilled but also reliable and hardworking is valuable. This combination of strengths paints a complete picture of the applicant.

Maintaining a Professional Tone

Maintaining a professional tone in a testimonial letter is very important. A respectful and formal style shows you take the task seriously. It also reflects well on the candidate you are writing for.

Use clear language and avoid slang or overly casual phrases. This helps convey the message more effectively. Your tone should remain positive, highlighting the candidate's strengths and abilities.

To ensure you create a professional impression, you can check this letter of recommendation template for guidance. Keeping the structure organized also enhances readability. Remember, a polished presentation can make a big difference in how the letter is received.

Keeping It Concise

Keeping a testimonial letter concise is key to making it effective. A clear and brief letter is easier for employers to read. It helps them get the necessary information quickly.

Aim to focus on the most important points. Use simple language and straightforward sentences. This ensures that the main ideas stand out.

Remove any unnecessary details or fluff. Each sentence should serve a purpose and add value. A concise letter shows respect for the reader's time and makes a strong impression.

Highlighting Character Traits

Highlighting a candidate's character traits is important in a testimonial letter. Traits like honesty, teamwork, and determination show what type of person they are. These qualities can set them apart from other candidates.

When describing character traits, use clear examples. For instance, if a candidate worked well with others, mention a specific project. This shows how their character helped achieve success.

It is also valuable to connect character traits to the job. If the role requires leadership, talk about the candidate's leadership experience. By doing this, you help the employer understand how the candidate's traits fit the job's needs.

Include Contact Information

Including contact information in a testimonial letter is essential. This allows employers to follow up for more details if needed. Ensure that you provide the correct email address and phone number for the person writing the testimonial.

Place the contact information at the end of the letter. It should be clear and easy to find. This will help the employer reach out without any confusion.

Make sure to confirm the contact details before sending. A simple mistake could lead to missed opportunities. Having accurate information shows professionalism and respect for the employer's time.

Proofreading for Accuracy

Proofreading is a crucial step in writing a testimonial letter. It helps catch any spelling or grammar mistakes before the letter is sent. A letter with errors can give a bad impression to employers.

During proofreading, read the letter carefully. Look for awkward phrases or unclear sentences. Making sure everything is clear and correct shows attention to detail.

It's also helpful to read the letter out loud. This can help you notice mistakes you might miss when reading silently. Taking time to proofread results in a polished and professional letter that truly supports the candidate's strengths.

The Importance of a Strong Testimonials Letter for Job Seekers

In summary, a testimonials letter for job seekers is vital for success. It showcases a candidate's skills, strengths, and value to employers. By following the tips above, you can create an effective and impactful letter.

A well-written testimonial can set candidates apart from others. It helps employers see the true potential of the applicant. Always remember to focus on clarity and relevance in your writing.

Did this article help you? If so, take a look at some of our other blog posts for more informative reads.

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