thesis submission notice

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Submitting your thesis/dissertation.

Submission of the final thesis/dissertation must be within 60 days of the final exam. Students who miss the 60 day submission deadline are ineligible to register in future terms.

The Graduate School uses ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process that results in publication in ProQuest Dissertations and Theses (PQDT) database and Cornell’s Library Repository, eCommons. Before initiating the electronic process, students are required to complete the Survey of Earned Doctorates (for doctoral students only). A SED Certification of Completion is provided to the student when the survey has been completed. Once the survey is completed, the final ETD can then be submitted to the Graduate School using the ProQuest system. The SED Certification of Completion is required for submission to ProQuest.

ProQuest Submission Steps

In order to complete the submission process, you will need to have the following:

• A single PDF file of your thesis or dissertation
• Your abstract
• Supplemental material
• SED Certification of Completion 

Step 1: Begin Submission Process

Master’s students go to  Cornell Master’s ProQuest site, doctoral students go to  Cornell Doctoral ProQuest site. Click on the “sign up and get started today” button and follow instructions to begin the submission process.

Submission Process: Submission steps are outlined on the left menu. You will see the items checked off as you progress through the submission steps. You must click “Save & Continue” at the bottom of each page, even pages on which you do not enter any information. Using the left menu, you can return to any page and make changes until the point of final submission.

Step 2: Publishing Options

Traditional Publishing:  “Traditional Publishing” is automatically selected and is included in the Cornell Thesis and Dissertation filing fees.

Delayed Release:  ProQuest provides six months, and one and two year embargoes. The Graduate School recommends you discuss the publishing options with your advisor. If your advisor is unavailable or has no opinion, the conservative approach is to choose a two-year embargo.

Step 3: Read and Agree to ProQuest and University Distribution License

Both ProQuest and Cornell University distribution licenses will be presented for your acceptance.

Step 4: Enter Thesis/Dissertation Information

In addition to the mandatory information, such as title and abstract, you will have the opportunity to select up to three categories (subject areas) and six key words that describe your ETD. This information will make it easier for others to find your work when searching the web.

Step 5: Upload PDF and Supplemental Files

Upload PDF: Whether you use the PDF conversion tool provided by ProQuest or you convert your document to PDF yourself, review your PDF to ensure your formatting remains as you intended after conversion.

Supplementary Materials: If supplementary materials – such as audio, video, and spreadsheets – are an integral part of your ETD, you can submit them as supplementary files during the online submission process.

Step 6: Upload Required Documents

The SED Certification of Completion if you are a Ph.D. candidate is required for submission to ProQuest.

Step 7: Register for Copyright

You can complete this process through ProQuest for a fee, or you complete the process independently through the U.S. Copyright Office.

Step 8: Order Copies

If you would like to purchase additional copies of your thesis/dissertation for yourself, your field, or your committee members, you may order bound copies through ProQuest (Order Copies page). The required bound archival copy for the library is automatically ordered for you and included in the Cornell thesis and dissertation filing fees.

Select the “Decline – do not order” option if you don’t wish to order additional copies.

Bound copies can also be ordered through Cornell Print Services .

Step 9: Review and Submit

Once the thesis editor has reviewed the formatting of your thesis/dissertation, you will receive an email to let you know whether any corrections are required. You will then have five days to make the changes and upload the revised PDF. You will not be certified for graduation until the formatting of your ETD has been fully approved by the Graduate School. You will receive a confirmation email of final acceptance.

Step 10: Submitting Revised PDF (if needed)

You will receive an email describing the formatting changes needed with instructions and a link for resubmission.

Thesis and dissertation filing guidelines

Students who have enrolled in dissertation or thesis credits will prepare a manuscript to publish through ProQuest/UMI Dissertation Publishing. You own and retain the copyright to your manuscript. The Graduate School collects the manuscript via electronic submissions only. All manuscripts are made available through ProQuest Dissertations and Theses database (PQDT), in ProQuest/UMI’s Dissertation Abstracts International, and through the University’s institutional repository, ScholarWorks.

Getting started with campus resources:

• Office of Human Research Protection
• Campus computer Help Desk @One : (775) 682-5000
• ProQuest Help Line: (877) 408-5027 (8 a.m. - 5 p.m. ET, or 5 a.m. - 2 p.m. PT)
• For specific questions, call the Graduate School Graduation staff at (775) 784-6869

Jump to a section

• Important dates and milestones for graduating students
• Electronic manuscript submission
• Checklist to complete your electronic submission
• Instructions for completing thesis/dissertation committee approval page
• Formatting your dissertation or thesis
• Templates, samples and forms for filing

1. Important dates and milestones for graduating students

• Contact your advisor to discuss department considerations and potential dates for your defense.
• Contact the Graduate School to ensure your progression paperwork has been approved.
• View important dates and purchase a graduation application through MyNevada for your graduation semester.
• Doctoral students must submit their dissertation title for the commencement program.
• Schedule defense date with the entire advisory committee in accordance with graduation deadlines.
• Submit all forms and final manuscripts to the Graduate School by established deadlines.

2. Electronic Manuscript submission

ProQuest electronic submission site

Set up an account with ProQuest and wait for a password sent via email. ProQuest offers email and phone support,   1-877-408-5027 , frequently asked questions, etc. Visit the site early to familiarize yourself with the submission process.

3. Checklist to complete your electronic submission

• Master's  Notice of Completion and Doctoral Notice of Completion Form  - This form includes all committee signatures AND the Graduate Program Director’s signature.
• Master's Final Review Approval and Doctoral Final Review Approval   Form - This form serves as the final approval from your advisor. The Graduate School will accept the dissertation/thesis after the date listed on the form. The approval date on the form indicates the student’s submission can be accepted.
• Committee Approval Page   - Use the online Word document template (NO SIGNATURES and no page number). This page will be merged into your manuscript to acknowledge committee members.
• Filing for Copyright Registration   (optional) - Students have the opportunity to register a copyright of their graduate work with the U.S. Copyright Office. It is strictly optional, and there is a $75.00 fee associated with the service, which is paid online with student submission.
• Processing fee  - $85 thesis / $95 dissertation.  Log into your Student Center in MyNEVADA . Under the Finances section, click on the link “Purchase Miscellaneous Items.” Select the applicable processing fee to pay (Dissertation or Thesis) and complete the transaction. You will receive a receipt that generates overnight.  Please keep this item as proof of payment for your records. Our office will automatically check for payment posted.
• NSF Survey of Earned Doctorates  – For  doctoral students only.

4. Instructions for completing thesis/dissertation committee approval page

• The Committee Approval Page (see forms links at bottom of page ): This interactive template has established borders.
• Use the accompanying template on page two of this handout to complete the Committee Approval form. Check spelling carefully and make sure that case (upper-case/capital and lower-case letters) and font style (regular or bold) follow the template. Spacing between lines will depend on how long your thesis/dissertation title is and how many committee members you have.
• Type the words as they appear on the template, i.e., on the first line “We recommend that the thesis/dissertation”, followed by the second line “prepared under our supervision by.”
• At brackets [1] enter your full name in ALL CAPITAL LETTERS and BOLD-FACED.
• Type the word “entitled” all in lowercase letters.
• At brackets [2] enter the complete title of your thesis/dissertation. The title should be in both CAPITAL and lower-case letters and must be Bold-Faced. If the title is long, use two or more lines, breaking the lines at appropriate words in the title. Do not hyphenate between lines.
• Type the words “be accepted in partial fulfillment of the,” and then, on the next line, “requirements for the degree of.”
• At brackets [3] enter the name of the degree being awarded, e.g., for Ph.D. enter “Doctor of Philosophy,” for Ed.D. enter “Doctor of Education”. The degree should be in all CAPITAL LETTERS and Bold-Faced. DO NOT enter the name of the graduate program, such as anthropology or economics.
• At brackets [4] type the full name of your thesis/dissertation advisor followed by his/her degree, followed by the word “Advisor”. For example, “Sonia A. Skakich, Ph.D., Advisor”. Use both capital and lowercase letters.
• Enter the subsequent committee members and type the full names of the rest of your committee members followed by their degrees and their roles in the committee (Committee Member or Graduate School Rep.) under each one. Use one line for each member. The Graduate School Representative should be the last committee member listed. Use both capital and lowercase letters.
• The last entry is reserved for the Dean of the Graduate School (which is already entered on the form).
• At brackets [5] enter the month and year of official graduation. The month must be May, August, or December. Enter the appropriate four-digit designation of the year (e.g., 2018).

5. Formatting your dissertation or thesis

The Graduate School requires standardized formatting for the dissertation and thesis documents. Students will follow a style guide (APA, MLA, etc.) to prepare their document; however, the document must comply with University formatting requirements listed below.

Margins and spacing

• Left margin: 1.5” from the left edge of the page.
• Right margin: 1.0” from the right edge of the page.
• Top margin: 1.0” from the top edge of the page.
• Bottom margin: 1.25” from the bottom edge of the page.
• All text should be double-spaced with the exception of captions, footnotes, long quotations, bibliographic entries of more than one line, and materials in tables and appendices.

Recommended fonts

Fonts should be easy to read. Times New Roman, Arial, or a similarly clear font is preferred; type size must be 10, 11, or 12 points. Script and italic typefaces are not acceptable except where absolutely necessary i.e. in Latin designations of species, etc.

In preparing your dissertation or thesis for electronic submission, you must embed all fonts. In Microsoft Word 2013, this is done by accessing the FILE menu; selecting OPTIONS, select SAVE. From the SAVE menu check the box labeled, ”Embed fonts in the file.” If the file size is a concern, check the box next to “Do NOT embed common system fonts."

Large tables, charts, etc., may be reduced to conform to page size, but the print must remain clear enough to be readable. You can also attach a PDF for electronic submissions.

Page numbering

Every page, with the exception of the title page, the copyright page, and the committee approval page is numbered in the upper right-hand corner, one-half inch from the top of the page and one inch from the right edge of the page. Do not underline or place a period after the number. Do not use a running header.

• The prefatory materials (abstract, acknowledgments, table of contents, etc.) are numbered in lower case Roman numerals (i, ii, iii, iv…). Insert a section break after the Roman numerals to create different page numbering styles.
• The first page of the main text and all subsequent pages are continuously numbered in Arabic numerals beginning with one until the final page number (1, 2, 3, 4…)
• Do NOT number appendices or pages of additional material with numbers such as 4a or A-1.

Tables and appendices

Tables and appendices are part of the document and must conform to the same margin and page numbering requirements.

Format and sequence of pages

Assemble pages in the following order:

• Title page *no page number* (create according to the example provided)
• Copyright Notice *no page number* (optional - see example)
• Committee Approval Page *no page number* (use the online template available on our   forms page – NO SIGNATURES on this page)
• Abstract (begins lowercase Roman numerals i, ii, iii…)
• Dedication (optional)
• Acknowledgments (optional)
• Table of Contents
• List of Tables
• List of Figures
• Body of Manuscript (begins Arabic numbering 1, 2, 3…)
• Back Matter (appendices, notes, bibliography, etc.)
• Do not number the title page
• Center each line of type
• Use BOLD text type for the manuscript title
• The date listed is the month and year in which you will graduate. The only acceptable months are May, August, and December (graduation cycles).

Copyright page

No page number on this page. Although not required, we strongly recommend you insert a copyright notice in your manuscript following the title page. Essential components of the copyright notice include the copyright symbol, full legal name of the author, and year of first publication. Follow the format of the sample provided below.

Committee approval page

• No page number on this page
• Use the electronic PDF template provided below. This page will list the advisory committee members and graduate dean but will NOT include committee signatures.   Combine the PDF into your manuscript to form a single PDF file.  To do this in Adobe Pro, select "Organize pages," "Insert," and "From file."   
• A window will open and you can drag your separate PDF files into this window to combine them into a single file.
• Choose the PDF documents in order of page sequencing (title page, committee page, main manuscript) and then combine files into a single PDF.

(Lower case Roman numeral “i” page number)

Abstracts are required for all theses and dissertations. ProQuest no longer has a word limit on the abstract, “as this constrains your ability to describe your research in a section that is accessible to search engines, and therefore would constrain potential exposure of your work.” ProQuest does publish print indices that include citations and abstracts of all dissertations and theses published by ProQuest/UMI. These print indices require word limits of 350 words for doctoral dissertations and 150 words for master’s theses (only text will be included in the abstract). You may wish to limit the length of your abstract if this concerns you. The abstracts as you submit them will NOT be altered in your published manuscript.

Processing note

Each copy of your thesis or dissertation will be checked for margins, clarity of copy, and pagination. The Graduate School will run the manuscript through the Turn It In plagiarism tool.

Electronically submitted theses/dissertations are available in electronic format only; no hard copies will be produced. Students are responsible for binding any copies for personal use or for distribution to their advisor, department, or committee members.

Dissertation & Thesis Processing Fee

Mandatory processing fees are required for all theses ($85.00) and all dissertations ($95.00). Log into your Student Center in MyNEVADA. Under the Finances section, click on the link “Purchase Miscellaneous Items.” Select the applicable processing fee to pay (Dissertation or Thesis) and complete the transaction. You will receive a receipt that generates overnight.  Please keep this item as proof of payment for your records. Our office will automatically check for payment posted.

Using copyrighted materials

You must certify in ProQuest that any copyrighted material used in your work, beyond brief excerpts, is with the written permission of the copyright owner. Attach copies of permission letters to the agreement form.

Copyright registration (optional)

Students have the opportunity to register a copyright on their graduate work with the U.S. Copyright Office. It is strictly optional, and there is a $75.00 fee associated with the service. Students submitting electronically pay online. Paying for the claim to copyright is a voluntary action, which allows a court of law to award monetary damages if the copyright is infringed. You may file a Registration of Copyright yourself by sending a properly completed application form, a nonrefundable filing fee of $45.00 and a nonreturnable copy of your thesis or dissertation to the United States Copyright Office. Application materials and instructions are available from:

Register of Copyrights Copyright Office Library of Congress Washington, D.C. 20559-6000 Information is also available at the Copyright Office’s website:   lcweb.loc.gov/copyright

ScholarWorks repository

ScholarWorks - the University's institutional repository - assists in collecting, preserving, and distributing the university's intellectual output accessible to end-users on local and global levels with few if any barriers. The repository will provide long-term access to the items deposited and can accept works from all the University faculty/staff/students. A wide variety of items including Articles, Datasets, Presentations, Technical Reports, Thesis and Dissertations, Posters, Conference Papers, etc. in all file formats can be deposited into the repository. The repository supports creative commons licensing and open-access publishing without any cost.

The discovery services and search engine optimizations ensure that major search engines easily discover the uploaded content. This increases the visibility, citations, and overall impact of the research. All items deposited in the repository receive a persistent URL that can be used for citations. Various statistics are collected with the built-in statistics module and Google Analytics modules. Information on monthly/yearly views, number of downloads, demographic information, etc. is available for each deposited item upon request.

All the ETDs uploaded into ProQuest are automatically deposited into the University's ScholarWorks repository. The embargo period set in ProQuest during deposit is carried over to the ScholarWorks repository. Any changes to the embargo period after deposit can be made by contacting ProQuest at 1-800-521-0600 as well as the ScholarWorks administrator at [email protected] .

Scholarworks FAQ

Do I need to upload my ETD into the ScholarWorks repository?

• No, ProQuest will automatically upload the ETD into ScholarWorks on approval from the Graduate School.

Can I extend the embargo period on my Thesis/Dissertation after uploading it to ProQuest?

• Yes, to change or extend the embargo period of your ETD you need to contact ProQuest at 1-800-521-0600 and the ScholarWorks administrator at [email protected] .

Can I make my ETD open access in the ScholarWorks repository?

• Yes, ScholarWorks supports open access with creative commons licensing. It is available as a free service to all the faculty/staff/students.

Alternative formatting for thesis or dissertation

These guidelines apply to those theses or dissertations which consist of a number of papers either previously published or being published concurrently with the submission of the thesis or dissertation. Acceptance and publication of the articles are not criteria for this alternative. Each of the papers should constitute a separate chapter of the overall work. Preceding the papers should be an introductory section. This section may be one or more chapters but should include:

• an overall introduction to the thesis/dissertation,
• a review of the appropriate literature, and
• a description of the methodology used in the study.

The student’s advisory committee should determine the format and specific content of this introductory section.

The number of individual papers constituting chapters of the thesis/dissertation is determined by the student’s advisory committee. These chapters may be formatted in the same style required by the journals to which they are to be submitted. However, the margins must conform to those of the overall thesis, i.e. left margin = 1.5"; right margin = 1"; top margin = 1"; bottom margin = 1.25". In addition, each page must be numbered consistent with the rest of the thesis/dissertation, that is, the first page of text is numbered 1 with each subsequent page numbered consecutively until the end, to include all appendices, indexes, etc.

Following the chapters consisting of individual papers, there must follow a summary, conclusions and recommendations section. This section may be formatted as one or more chapters.

Work reported in the articles should represent a major contribution by the student that is the review of the literature, the conceptual framework and/or research design for the reported work. The statistical analyses, summaries, conclusions, and recommendations should represent the student’s own work.

For publication purposes, other researchers may be named as additional authors. This would be especially appropriate when publication is dependent upon extensive revision of the initial manuscript submitted and the faculty involved assumes responsibility for the revisions, or when the student is using an existing database.

When a student chooses this option, the articles will be submitted to the journals agreed upon by the concerned academic unit. Responsibility for follow-up, revisions, etc., should be identified in a written document and agreed upon by the student and faculty member(s) involved.

6. Templates, samples and forms

Please be sure to read the above instructions before proceeding with documents.

Forms for filing a master's thesis   Forms for filing a doctoral dissertation

Thesis filing templates and samples

• Committee Approval page for 3-member committee (TEMPLATE)
• Committee Approval page for 3-member committee with co-advisor (TEMPLATE)
• Committee Approval page for 4-member committee (TEMPLATE)
• Committee Approval page for 4-member committee with co-advisor (TEMPLATE)

Sample pages

• Thesis Title page (SAMPLE)
• Thesis Copyright page (SAMPLE)
• Thesis Committee approval page (SAMPLE)

Dissertation filing templates, samples and Survey of Earned Doctorates

• Committee Approval page  for 5-member committee (TEMPLATE)
• Committee Approval page  for  5-member committee with co-advisor (TEMPLATE)
• Committee Approval page  for 6-member committee (TEMPLATE)
• Committee Approval page  for 6 -member committee with co-advisor (TEMPLATE)
• Dissertation Title page (SAMPLE)
• Dissertation Copyright page (SAMPLE)
• Dissertation Committee approval page (SAMPLE)

Survey of Earned Doctorates

• Survey of Earned Doctorates  - The Survey of Earned Doctorates (SED) is an annual census conducted since 1957 of all individuals receiving a research doctorate from an accredited U.S. institution in a given academic year. The SED is sponsored by the National Center for Science and Engineering Statistics (NCSES) within the National Science Foundation (NSF) and by three other federal agencies: the National Institutes of Health, Department of Education, and National Endowment for the Humanities. The SED collects information on the doctoral recipient's educational history, demographic characteristics, and postgraduation plans. Results are used to assess characteristics of the doctoral population and trends in doctoral education and degrees. Read more about the purpose and methods of the SED .

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Thesis and dissertation, jump to a topic.

Graduation Thesis and Dissertation Submission Deadlines

Start here: Information about what to do before submitting

When to submit.

Instructions for submitting

Common Mistakes

Graduation and Non-Thesis Deadlines

Graduation submission deadlines

It is important that you appropriately plan to defend and submit your thesis or dissertation in the approved and accepted format to the Graduate School. Upon submission, your manuscript will undergo review for final acceptance by the University.

The Thesis and Dissertation deadlines allow time for review, editing and approval by the Graduate School. Once it is approved by the Graduate School, it is sent for final review by the respective College Dean's office.

These deadlines are firm dates

Defending and/or submitting your thesis or dissertation after the deadline dates will result in you not graduating in the semester you planned. Also, this can incur additional expenses, based on the need to register for a subsequent semester. Note these dates and plan accordingly to defend and submit in the semester you plan to complete your manuscript.

The following are the specific deadlines for each type of degree and term.

There are two sets of deadlines per semester.

Primary and Secondary Graduation Deadlines

Primary Graduation Deadlines allow for graduation in the correct term as long as everything is completed according to the due dates. If you fail to meet the primary deadlines, you then move to the Secondary (Courtesy) deadlines. Please notify your academic department and Graduate School Liaison if you miss the primary deadlines, as your anticipated graduation date will need to be moved to the next semester.

The Secondary (Courtesy) Deadlines mean your anticipated graduation date will be moved to the subsequent semester, and if everything is completed by the appropriate dates, you will not be required to register for additional Thesis/Dissertation hours during the final semester.

If you miss any of the Secondary (Courtesy) Deadlines, you will have to register for 2 credits of Thesis/Dissertation and complete your degree requirements (manuscript, any applicable defenses or other requirements) the following semester.

Deadlines for Doctoral programs

These deadlines are for Doctoral programs that include a dissertation requirement.

Primary Graduation Deadlines for Dissertation Submission

Deadline to submit the graduate student Candidacy Application to the Graduate School and the online graduation application for December graduation.

September 27 (last day to schedule your defense)

Submit your Notice of Scheduled Defense to the Graduate School at least two weeks before your defense. This date has to be approved by your committee and usually by the program coordinator.

Last day to defend your dissertation.

Deadline to submit dissertation and dissertation exam results to the graduate school for December graduation. Instructions on submitting your dissertation are located here . Dissertations are submitted to UTC Scholar . The manuscript will be reviewed by the graduate school and then the Dean of your College before final acceptance.

Last day for final edits to be submitted and accepted as requested by the graduate school. There may be multiple rounds of edits required from the date of your submission. Once edits are complete, it is forwarded to the Dean's Office of your college for final review.

December 13

Graduate Student Commencement. 

Courtesy Deadlines for Dissertation Submission

These deadlines are for students who cannot meet the regular Fall deadline dates. Fulfilling these obligations will allow you the opportunity to graduate in spring 2025  without being required to register for dissertation credits for the spring semester.

October 28 (last day to schedule your defense)

November 11, november 18.

Deadline to submit dissertation and dissertation exam results to the graduate school. Instructions on submitting your dissertation are located here . Dissertations are submitted to UTC Scholar . The manuscript will be reviewed by the graduate school and then the Dean of your College before final acceptance.

Graduate Student Commencement. You will need to request permission to walk in commencement if your dissertation has been approved by the graduate school prior to the commencement date.

December 30 

If the dissertation is completely approved on this date, you may graduate spring 2025, but will not be required to register for dissertation credit in spring 2025.

Deadline to submit the graduate student Candidacy Application to the Graduate School and the online graduation application for May graduation.

February 21 (last day to schedule your defense)

Graduate Student Commencement.

These deadlines are for students who cannot meet the regular Spring deadline dates. Fulfilling these obligations will allow you the opportunity to graduate in Summer 2025  without being required to register for dissertation credits for the summer semester.

March 14 (last day to schedule your defense)

If the dissertation is completely approved on this date, you may graduate summer 2025, but will not be required to register for dissertation credit summer 2025.

Deadline to submit the graduate student Candidacy Application to the Graduate School and the online graduation application for August graduation.

June 6 (last day to schedule your defense)

July 11.

Deadline to submit dissertation and dissertation exam results to the graduate school for August graduation. Instructions on submitting your dissertation are located here . Dissertations are submitted to UTC Scholar . The manuscript will be reviewed by the graduate school and then the Dean of your College before final acceptance.

Degrees Awarded. No summer commencement ceremony.

December Graduation

Graduate Student Commencement. Student may walk in Fall commencement if dissertation is accepted.

These deadlines are for students who cannot meet the regular Summer deadline dates. Fulfilling these obligations will allow you the opportunity to graduate in Fall 2025  without being required to register for dissertation credits for the Fall semester.

June 27 (last day to schedule your defense)

If the dissertation is completely approved on this date, you may graduate in the Fall 2025 semester, but will not be required to register for dissertation credit during the Fall 2025 semester.

Deadlines for Master’s/EdS Thesis Programs

These deadlines are for Master’s or Specialist in Education programs that include a thesis requirement.

Primary Graduation Deadlines for Thesis Submission

Deadline to submit the graduate student Graduation Audit For Degrees and Certificates Form to the Graduate School and the online graduation application for December graduation.

October 4 (last day to schedule your defense)

Submit your Notice of Scheduled of Defense to the Graduate School at least two weeks before your defense. This date has to be approved by your committee and usually by the program coordinator.

Last day to defend your thesis.

Deadline to submit thesis and thesis exam results to the graduate school for December graduation. Instructions on submitting your thesis are located here . Theses are submitted to UTC Scholar . The manuscript will be reviewed by the graduate school and then the Dean of your College before final acceptance.

Courtesy Deadlines for Thesis Submission

These deadlines are for students who cannot meet the regular Fall deadline dates. Fulfilling these obligations will allow you the opportunity to graduate in spring 2025  without being required to register for thesis credits for the spring semester.

November 25

Deadline to submit thesis and thesis exam results to the graduate school. Instructions on submitting your thesis are located here . Theses are submitted to UTC Scholar . The manuscript will be reviewed by the graduate school and then the Dean of your College before final acceptance.

Graduate Student Commencement. You will need to request permission to walk in commencement if your thesis has been approved by the graduate school prior to the commencement date.

December 30

If the thesis is completely approved on this date, you may graduate spring 2025, but will not be required to register for thesis credit in spring 2025.

Deadline to submit the graduate student Graduation Audit For Degrees and Certificates Form to the Graduate School and the online graduation application for May graduation.

Deadline to submit thesis and Thesis exam results to the graduate school for Spring graduation. Instructions on submitting your thesis are located here . Theses are submitted to UTC Scholar . The manuscript will be reviewed by the graduate school and then the Dean of your College before final acceptance.

These deadlines are for students who cannot meet the regular Spring deadline dates. Fulfilling these obligations will allow you the opportunity to graduate in Summer 2025  without being required to register for thesis credits for the summer semester.

March 7 (last day to schedule your defense)

Last day to defend your Thesis.

Deadline to submit Thesis and Thesis exam results to the graduate school. Instructions on submitting your thesis are located here . Theses are submitted to UTC .

If the thesis is completely approved on this date, you may graduate summer 2025, but will not be required to register for thesis credit in summer 2025.

Deadline to submit the graduate student Graduation Audit For Degrees and Certificates Form to the Graduate School and the online graduation application for August graduation.

June 13 (last day to schedule your defense)

Deadline to submit thesis and thesis exam results to the graduate school for August graduation. Instructions on submitting your thesis are located here . Theses are submitted to UTC Scholar . The manuscript will be reviewed by the graduate school and then the Dean of your College before final acceptance.

Degrees Awarded. No summer commencement.

These deadlines are for students who cannot meet the regular Summer deadline dates. Fulfilling these obligations will allow you the opportunity to graduate in Fall 2025   without being required to register for thesis credits for the Fall semester.

Deadline to submit the graduate student Graduation Audit For Degrees and Certificates Form to the Graduate School and the online graduation application for August graduation.

If the thesis is completely approved on this date, you may graduate in the Fall 2025 semester, but will not be required to register for thesis credit during the Fall 2025 semester.

If you have questions, please contact the Graduate School.

Read “ Thesis and Dissertation Standards ”

Complete and submit the Committee Appointment Form

Institutional Review Board or Institutional Animal Care Use Committee Submit permission request if required

Attend a “ Thesis and Dissertation Standards ” workshop. A recorded workshop is available in Graduate School - Graduate Students UTC Canvas. The next live workshops will be available from 3pm-4:30pm on September 8, 2023 and January 19, 2024.

Write your manuscript according to the “ Thesis and Dissertation Standards ”

At least two weeks prior to defense, submit Notice of Defense Form – Discuss defense time, date and location with Committee members (make sure your committee has a copy of your manuscript for review) and submit this form two weeks prior to your defense.

Click this link to complete the form: Notice of Scheduled Defense

Review and verify that your manuscript is written in accordance with the “ Thesis and Dissertation Standards ”

When to Submit

It is important that you appropriately plan to defend and submit your thesis or dissertation in the approved and accepted format to the Graduate School according to the dates and deadlines published above.

Defending and/or submitting your thesis or dissertation after the deadline date may result in you not graduating in the semester you planned, an additional expense to register for a subsequent semester and your degree not being conferred as planned. Note these dates and plan accordingly to defend and submit in the semester you plan to complete your manuscript.

Instructions for Submitting a Thesis or Dissertation

The following is a listing of the steps required for submitting a thesis or dissertation to the Graduate School for formal review and approval.

Theses and dissertations are not considered complete until the document has been approved by the Graduate School; therefore, transcripts and diplomas are not released until all of the following steps are completed in the sequence provided.

Deadlines for submission of documents for review by Graduate School staff are published on the Graduate School site and the Graduate School Academic Calendar; these deadlines cannot be waived. However, if the deadline falls on a weekend, the thesis or dissertation must be submitted no later than 4:30 p.m. on the following Monday.

To meet the first submission deadline (the first review of the document), the following verification forms or pages must be received by the Graduate School prior to the thesis or dissertation. Links are provided to each of the forms or pages.

• A completed Graduate Degree Examination Results form with all required signatures indicating that the defense of the thesis or dissertation was passed and the thesis or dissertation has been accepted by the examining committee. This form should be delivered to the Graduate School, preferably in electronic form.
• The student must submit the “ Verification of Standards and Bibliography Management Software form ”, which indicates that the Standards for formatting were followed, verifies the bibliography management software used, provides the name of the software, and indicates the word processing software used to produce the thesis or dissertation.

The thesis or dissertation is submitted electronically to UTC Scholar , (submissions guidelines at  http://scholar.utc.edu/theses / ) The thesis or dissertation should not be submitted until all committee editorial comments and corrections are appropriately addressed.

• Make sure your paper is in an acceptable format. UTC Scholar accepts papers in Microsoft Word (DOC) or (DOCX), Rich Text Format (RTF), or Adobe Acrobat (PDF). MS Word or Rich Text Format is preferred.
• Upon completion of the initial format review, the thesis or dissertation will be accepted or returned to the student for corrections. If the document is not accepted, the student must make the requested corrections and re-submit a revised electronic copy for review. The review process continues until the document is deemed acceptable.
• When the document is accepted, the graduate dean will post the manuscript for the general public on UTC Scholar. The student will receive an email that the document has been posted which means the dean has accepted the document and the Theses or Dissertation requirement has been fulfilled.

To submit to UTC Scholar follow the instructions at: http://scholar.utc.edu/theses/guidelines.html .

In addition to UTC Scholar, the students has the option of submitting their research to the UMI ETD Administration site (ProQuest) at http://www.etdadmin.com/cgi-bin/main/submitting .

Formal Degree Names for page ii of the thesis/dissertation

Helpful Links:

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Graduate Education

Office of graduate and postdoctoral education, theses & dissertations.

Review the thesis deadlines, including deadlines for the initial format check and required forms.

Thesis Manual

Read over the Thesis and Dissertation Manual for an overview of document and format guidelines and more.

View the checklist of required documents for thesis submission.

Access needed forms for the thesis and dissertation process.

Format your thesis or dissertation using our thesis format templates.

Resources to Help You Through the Process

Whether you need to make an appointment or need guidance about copyright rules, the following resources are available to support you:

Spring 2024 Thesis Info Session Resources

• Watch the Thesis Information Session presentation
• Access the Thesis Information Session presentation slide deck

Virtual Thesis & Dissertation Appointments

The Graduate Education Thesis and Dissertation coordinator is offering virtual appointments for questions related to:

• Thesis/dissertation process
• Format checking feedback
• Graduation policies and procedures
• Read about copyright information
• Attend Library classes and events
• Learn about citation tools
• Connect with subject expert librarians
• Access Library theses and dissertation resources

Conducting & Communicating Research

• Including Previously-Published Work in Dissertation
• Effective and Responsible Use of AI in Research  (updated July 10, 2024)
• Ethical and Responsible Use of AI in Research Projects Presentation
• Connect with the Naugle CommLab

Pathways to Graduation

Have questions about graduation? Not sure where to begin? The Office of Graduate Education has developed Pathways to Graduation , a self-guided Canvas course which helps to equip graduate students with the tools to succeed and experience a smooth, stress-free road to graduation.

Many policies related to this process are listed in Georgia Tech’s Policy Library. For international students, there are Office of International Education policies on enrollment and optional practical training that you’ll want to become familiar with.

Graduate Thesis Faculty Submission Form

Effective for the summer 2023 term, the policy on advisement of graduate students has been updated in the Catalog . Tenure-track faculty are members of the Graduate Thesis Faculty by default. All other Georgia Tech faculty must be approved by the program and submitted to the Office of Graduate Education. Departments must submit those names, once approved, via our submission form below.

Electronic Submission and Disseminating Your Work

Tech requires all theses and dissertations to be submitted electronically. Once it is approved by your committee, here’s what happens next:

• Visit the Electronic Thesis and Dissertations (ETD) Submission System . Please follow the instructions, and upload your approved thesis or dissertation as a PDF.
• Graduate Education will check your uploaded PDF and will notify you if there are any corrections. You must make the corrections, and resubmit the corrected file.
• If Graduate Education has all the required pre-thesis and thesis-related (or dissertation) documents, we will approve your thesis/dissertation and notify the Office of the Registrar that you are eligible to graduate.
• You and your committee members will receive an approval notice via Vireo/ETD. Approximately a month after you graduate, your thesis/dissertation will be released for electronic circulation.
• You can request that your thesis/dissertation be withheld from release for one year for intellectual property reasons. The Graduate Thesis Office ( [email protected] ) must receive a written request from your advisor approving your request at the same time as you submit your other thesis documents. The Request for Withholding form is available via DocuSign.

When you’re ready to share your work with the public, check out the Georgia Tech Digital Repository  on disseminating your thesis or dissertation.

Upcoming Defenses

To view the full listing of upcoming defenses, see MS and Ph.D. Defenses .

MS Defense by Maddy Biqian Wu

Phd proposal by tawfik m. hussein, phd proposal by krista jackson, phd proposal by dong gun oh, phd defense by andy ko.

Check our frequently asked questions (FAQ) to see if your question has already been answered. Else, contact [email protected] .

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The next deadline for initial and final thesis submissions is August 15 th . For initial thesis submission, your myThesis status should be “Eval. Authorized by GPD” by midnight, August15 th . This means your submissions was approved by the supervisor(s) and GPD.

Initial Thesis Submission

Master's students, doctoral students.

Click the button below to access myThesis:

Important Information about deadlines and registration

For each of the three annual dates for conferring degrees/convocation, there are corresponding deadlines for initial submission and for deposition of the final, corrected version of the thesis. For specific dates of initial and final submission, please consult the deadlines page .

• Please note: some Units* enforce earlier submission deadlines than those listed by GPS, always check with your respective Graduate Unit.

Initial submission by the indicated deadline for a particular granting of degrees does not guarantee graduation, nor does it exempt you from registration fees. You must be registered in the appropriate degree program at the time of initial thesis submission.

An initial thesis submission will prompt the GPS Thesis Unit to automatically add your name to the graduation list for either the current or following term. Thesis students do not apply to graduate as a thesis submission is an indication of readiness for evaluation and subsequent completion of degree.

Students who are no longer registered at McGill must be readmitted to be eligible for thesis examination.

You may submit your thesis at any time during the year.

• If you are submitting a revised thesis, please follow these instructions.

*Unit refers to a department, a division, a school, an institute, or a Faculty/University-wide program.

This work is licensed under a Creative Commons Attribution Non-Commercial 4.0 International License . Graduate and Postdoctoral Studies, McGill University .

Department and University Information

Graduate and postdoctoral studies.

Princeton University Library

Phd dissertation and master's thesis submission guidelines.

The Princeton University Archives at the Mudd Manuscript Library is the repository for Ph.D. dissertations and Master’s theses. The Princeton University Archives partners with ProQuest to publish and distribute Princeton University dissertations beyond the campus community.

Below you will find instructions on the submission process and the formatting requirements for your Ph.D. dissertation or Master's thesis. If you have questions about this process, please use our Ask Us form  or visit the Mudd Manuscript Library during our open hours.

Ph.D Dissertation Submission Process

The first step is for the student to prepare their dissertation according to the Dissertation Formatting Requirements . Near the time of the final public oral examination (FPO) (shortly before or immediately after) the student must complete the online submission of their dissertation via the ProQuest UMI ETD Administrator website . Students are required to upload a PDF of their dissertation, choose publishing options, enter subject categories and keywords, and make payment to ProQuest (if fees apply). This step will take roughly 20-25 minutes.

 After the FPO the student should log on to TigerHub  and complete the checkout process. When this step is complete, Mudd Library will be notified for processing. This step will occur M-F during business hours. The Mudd Library staff member will review, apply the embargo (when applicable), and approve the dissertation submission in ProQuest. You will receive an email notification of the approval from ProQuest when it has been approved or needs revisions. 

The vast majority of students will not be required to submit a bound copy of their dissertation to the library. Only students who have removed content from the PDF to avoid copyright infringement are required to submit a bound copy to the library. This unredacted, bound version of the dissertation must be formatted according to the Dissertation Formatting Requirements , and delivered by hand, mail, or delivery service to the Mudd Manuscript Library by the degree date deadline in order to be placed on the degree list. Address the bound copy to: Attn: Dissertations, Mudd Manuscript Library, 65 Olden Street, Princeton, NJ 08540.

ProQuest Publishing Options

When you submit your dissertation to the ProQuest ETD Administrator site, you will be given two options: Traditional Publishing or Open Access Publishing Plus. ProQuest compares the two options in their  Open Access Overview document . Full details will be presented in the ProQuest ETD Administrator site.

Traditional Publishing

No fee  is paid to ProQuest; your dissertation will be available in full text to subscribing institutions only through the ProQuest Dissertations & Theses Global ; If you have an embargo, your dissertation will be unavailable for viewing or purchase through the subscription database during the embargo period.

Open Access Publishing Plus

$95 fee to ProQuest; your dissertation will be available in full text through the Internet to anyone via the ProQuest Database ; if you have an embargo, your dissertation will be unavailable for viewing through the open access database during the embargo period.

Optional Service: Copyright Registration

$75 fee to ProQuest; ProQuest offers the optional service of registering your copyright on your behalf. The dissertation author owns the copyright to their dissertation regardless of copyright registration. Registering your copyright makes a public record of your copyright claim and may entitle you to additional compensation should your copyright be infringed upon. For a full discussion of your dissertation and copyright, see ProQuest’s Copyright and Your Dissertation .

If you have questions regarding the ProQuest publishing options, contact their Author and School Relations team at 1-800-521-0600 ext. 77020 or via email at [email protected] .

Princeton’s Institutional Repository, DataSpace

Each Princeton University dissertation is deposited in Princeton’s Institutional Repository, DataSpace . Dissertations will be freely available on the Internet except during an embargo period. If your dissertation is embargoed, the PDF will be completely restricted during the embargo period. The bound copy, however, will be available for viewing in the Mudd Manuscript Library reading room during the embargo. 

According to the Graduate School’s embargo policy , students can request up to a two-year embargo on their dissertation, with the potential for renewal by petition. If approved, the embargo would apply to the dissertation in ProQuest, as well as in Princeton’s digital repository, DataSpace . Students in the sciences and engineering seeking patents or pursuing journal articles may be approved for a shorter embargo period. Students must apply for the embargo during the Advanced Degree Application process . More information can be found on the Graduate School's Ph.D. Publication, Access and Embargoing webpage .

Those who have been approved for the embargo can choose "Traditional Publishing" or "Open Access Plus" publishing when they complete their online submission to ProQuest. Mudd Manuscript Library staff will apply the embargo in the ProQuest ETD system at the time of submission of materials to the Library. In the case of Open Access Plus, the dissertation would become freely available on the ProQuest open access site when the embargo expires. The embargo in ProQuest will also apply to the embargo in Princeton’s digital repository, DataSpace

Those who wish to request a renewal of an existing embargo must email Assistant Dean Geoffrey Hill and provide the reason for the extension. An embargo renewal must be requested in writing at least one month before the original embargo has expired, but may not be requested more than three months prior to the embargo expiration date. Embargoes cannot be reinstituted after having expired. Embargoes are set to expire two years from the date on which the Ph.D. was awarded (degrees are awarded five times per year at Board of Trustee meetings); this date will coincide with the degree date (month and year) on the title page of your dissertation. Please note: You, the student, are responsible for keeping track of the embargo period--notifications will not be sent.

• To find the exact date of an embargo expiration, individuals can find their dissertation in DataSpace , and view the box at the bottom of the record, which will indicate the embargo expiration date.
• The Graduate School will inform the Mudd Library of all renewals and Mudd Library staff will institute the extensions in ProQuest and DataSpace .   
• Princeton University Archives'  Dissertation Formatting Requirements  (PDF download) document provides detailed information on how to prepare the dissertation PDF and bound volume (if you are required to submit a bound volume). Please take special note of how to format the title page (a title page example is downloadable from the upper-right-hand side of this webpage). The title page must list your adviser’s name.  
• ProQuest's Preparing Your Manuscript guide offers additional information on formatting the PDF. Where there are discrepancies with the Princeton University Archives Dissertation Formatting Requirements document, the Princeton University Archives requirements should be followed. Special consideration should be paid to embedding fonts in the PDF.
• ProQuest ETD Administrator Resources and Guidelines  web page offers several guides to assist you in preparing your PDF, choosing publishing options, learning about copyright considerations, and more. 
• ProQuest's Support and Training Department can assist with issues related to creating and uploading PDFs and any questions regarding technical issues with the online submission site.

Whether a student pays fees to ProQuest in the ETD Administrator Site depends on the publishing option they choose, and if they opt to register their copyright (if a student selects Traditional Publishing, and does not register their copyright, no charges are incurred). Fees are to be submitted via the UMI ETD Administrator Site. Publishing and copyright registration fees are payable by Visa, MasterCard, or American Express and a small service tax may be added to the total. The options listed below will be fully explained in the ETD Administrator site. 

• Traditional without copyright registration: $0 to ProQuest (online)
• Traditional with copyright registration: $75 to ProQuest (online) 
• Open Access without copyright registration: $95 to ProQuest (online)
• Open Access ($95) with copyright registration ($55): $150 to ProQuest (online)

Degrees are granted five times per year at Board of Trustee meetings. Deadlines for materials to be submitted to the Mudd Manuscript Library are set by the Office of the Graduate School . The title page of your dissertation must state the month and year of the board meeting at which you will be granted your degree, for example “April 2023.”

Academic Year 2024-2025

• Friday, August 30, 2024, degree date "September 2024"
• Thursday, October 31, 2024, degree date "November 2024"
• Tuesday, December 31, 2024, degree date "January 2025"
• Friday, February 28, 2025, degree date "March 2025"
• Thursday, May 8, 2025, degree date "May 2025"

Please note: If a student is granted an extension for submission of their materials after a deadline has passed, the Mudd Manuscript Library must have written confirmation of the extension from the Office of the Graduate School in the form of an email to [email protected] .  

One non-circulating , bound copy of each dissertation produced until and including the January 2022 degree list is held in the collection of the University Archives. For dissertations submitted prior to September 2011, a circulating , bound copy of each dissertation may also be available. Information about these dissertations can be found in Princeton University Library's catalog .

Electronic Copy (PDF) in ProQuest 

ProQuest Dissertation Publishing distributes Princeton University dissertations. Members of the Princeton University community can access most dissertations through the ProQuest Dissertations and Theses subscription database, which is made available through the Princeton University Library. For students that choose "Open Access Plus publishing," their dissertations are available freely on the internet via  ProQuest Dissertations and Theses . Dissertations are available for purchase through ProQuest Dissertation Express . Once the dissertation has been accepted by the Mudd Library it will be released to ProQuest following the Board of Trustee meeting on which your degree is conferred. Bound copies ordered from ProQuest will be printed following release.  Please note, dissertations under embargo are not available in full text through the ProQuest Dissertations and Theses subscription database or for sale via ProQuest Dissertation Express during the embargo period.

Electronic Copy (PDF) in Princeton's Institutional Repository, DataSpace  

Beginning in the fall of 2011, dissertations will be available through the internet in full-text via Princeton's digital repository, DataSpace . (Embargoed dissertations become available to the world once the embargo expires.)

Interlibrary Loan 

Dissertations that have bound copies and are not under embargo are available through Interlibrary Loan (ILL) to libraries in the United States and Canada, either through hard copy or PDF. If PDFs are available, they can be sent internationally. 

Master's Thesis Submission Process

Students who are enrolled in a thesis-based Master’s degree program must upload a PDF of their thesis to Princeton's ETD Administrator site (ProQuest) just prior to completing the final paperwork for the Graduate School. These programs currently include:

• The Department of Chemical and Biological Engineering (M.S.E.)
• The Department of Civil and Environmental Engineering (M.S.E.)
• The Department of Computer Science (M.S.E.)
• The Department of Electrical and Computer Engineering (M.S.E.)
• The Department of Mechanical and Aerospace Engineering (M.S.E.)
• The Department of Operations Research and Financial Engineering (M.S.E.)
• The Department of Near Eastern Studies (M.A.)

The PDF should be formatted according to our  Dissertation Formatting Requirements  (PDF download). The Mudd Library will review and approve the submission upon notification from the Graduate School that your final paperwork is ready for this step. Bound copies are no longer required or accepted for Master's theses. 

Students who are not in a thesis-based Master's degree program do not need to make a submission to the library upon graduation. If you have questions, please complete the form on the Ask Special Collections page.

• Dissertation Formatting Requirements

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Submitting Your Thesis or Dissertation Electronically

The following guidelines, resources, and templates are here to support graduate students as they format their theses and/or dissertations for ProQuest submission, which is required for graduation.

Please direct all questions about Electronic Thesis and Dissertation (ETD) submissions that are not addressed here to your school-level ETD contact, which you can find listed below.

The University of Kansas requires that all students whose degree programs require the defense of a thesis or dissertation must publish their research in order to fulfill degree requirements. The publication requirement is satisfied by submitting the Electronic Thesis or Dissertation (ETD) to UMI/ProQuest. You may review the policies governing  master's theses  and  doctoral dissertations  for more information.

Your thesis or dissertation should meet all of the  formatting requirements  laid out in KU's ETD Formatting Guidelines. 

Please note:  The final document you submit electronically must contain only your thesis or dissertation and the scholarly apparatus as described in these formatting guidelines. It must not include any prior publications or other scholarly or creative works.

Before you submit your thesis or dissertation, make sure you have gathered the following:

• The Subject Category or Categories under which your research falls— Click to view ProQuest's list of Subject Categories
• Between 6 and 8 keywords to be used as search terms within ProQuest
• Your abstract
• Any documentation of copyright permissions you have been granted, if necessary
• Your credit card, if you would like ProQuest to file your copyright on your behalf (optional)
• ETD Release Form (pdf)
• ETD Release Form for Creative Writing MFA/PhD students ONLY (pdf)

The following materials may also be helpful as you prepare your final submission:

• KU ScholarWorks — You can check here to see whether your work has been posted
• Video of Spring 2023 Workshop

ETD Contacts

School of architecture & design.

Jordan Wade [email protected]

College of Liberal Arts and Sciences

Lauren Chaney [email protected]

School of Business

Charly Edmonds [email protected]

School of Education

Kim Huggett [email protected]

School of Engineering

Tracy Rockers [email protected]

School of Journalism & Mass Communications

Jammie Johnson [email protected]

School of Music

Anna Paradis [email protected]

School of Pharmacy

Patti Steffan [email protected]

School of Social Welfare

Georgiana O'Connor [email protected]

ProQuest ETD Administrator

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Dissertations and Theses

The dissertation is the hallmark of the research expertise demonstrated by a doctoral student. It is a scholarly contribution to knowledge in the student’s area of specialization. By researching and writing a dissertation, the student is expected to demonstrate a high level of knowledge and the capability to function as an independent scholar. 

A thesis is a hallmark of some master’s programs. It is a piece of original research, generally less comprehensive than a dissertation, and is meant to show the student’s knowledge of an area of specialization.  

Document Preparation

PhD and master’s students are responsible for meeting all requirements for preparing theses and dissertations. They are expected to confer with their advisors about disciplinary and program expectations and to follow Graduate School procedure requirements.

The Graduate School’s format review is in place to help the document submission process go smoothly for the student. Format reviews for PhD dissertations and master’s theses can be done remotely or in-person. The format review is required at or before the two-week notice of the final defense. 

Access and Distribution

Ohio State has agreements with two organizations— OhioLINK   and   ProQuest/UMI Dissertation Publishing —that store and provide access to Ohio State theses and dissertations.  

Examinations

Graduate degree examinations are a major milestone in all graduate students’ pursuit of their graduate degree. Much hinges on the successful completion of these examinations, including the ability to continue in a graduate program. 

The rules and processes set by the Graduate School ensure the integrity of these examinations for graduate students, the graduate faculty, and for Ohio State. 

Final Semester

During your final semester as a graduate student there are many activities that lead up to commencement and receiving your degree. Complete the final semester checklist and learn more about commencement activities.

Graduation Calendar

Select your expected graduation term below to see specific dates concerning when to apply for graduation, complete your examinations and reports, submit approved thesis and dissertation, commencement, and the end-of semester deadline.

Applications to Graduate Due 1  : September 6, 2024

Examinations and Reports completed by 2  : November 22, 2024

Approved thesis and dissertation submitted and accepted by 3  : November 27, 2024

Commencement 4  : December 15, 2024

End of Semester Deadline 5  : January 3, 2025

Applications to Graduate Due 1  : January 24, 2025

Examinations and Reports completed by 2  : April 11, 2025

Approved thesis and dissertation submitted and accepted by 3  : April 18, 2025

Commencement 4  : May 4, 2025

End of Semester Deadline 5  : May 5, 2025

Applications to Graduate Due 1  : May 23, 2025

Examinations and Reports completed by 2  : July 11, 2025

Approved thesis and dissertation submitted and accepted by 3  : July 18, 2025

Commencement 4  : August 3, 2025

End of Semester Deadline 5  : August 25, 2025

Applications to Graduate Due 1  : September 12, 2025

Examinations and Reports completed by 2  : November 26, 2025

Approved thesis and dissertation submitted and accepted by 3  : December 5, 2025

Commencement 4  : December 21, 2024

End of Semester Deadline 5  : January 9, 2025

1  Applications to graduate include current semester or End-of-Semester deadline. Applications must be received by close of business.

2 Format reviews may occur electronically or in person at the Graduate School during announced business hours.  Both options require submitting a digital version of the dissertation or DMA document draft in a PDF format to  [email protected] .  

3  Approved documents must be submitted via OhioLINK and accepted by the Graduate School by the close of business before the Report on Final Document will be processed.

4  Students not attending commencement must complete the commencement section on the Application to Graduate to indicate how their diploma should be disbursed.

5  A degree applicant who does not meet published graduation deadlines but who does complete all degree requirements by the last business day prior to the first day of classes for the following semester or summer term will graduate the following semester or summer term without registering or paying fees

Still Have Questions?

Dissertations & Theses 614-292-6031 [email protected]

Doctoral Exams, Master's Examination, Graduation Requirements 614-292-6031 [email protected]

Thesis/Dissertation Submission

Congratulations on the completion of your thesis/dissertation! 

Please follow the steps below to ensure the efficient processing of your thesis/dissertation and conferral of your degree. The Office of Student Records and Registrar Services cannot confer your degree until your thesis/dissertation has been submitted and accepted by the Graduate School.

• Prepare your thesis/dissertation to the appropriate standards
• Submit your thesis/dissertation electronically
• Submit Survey of Earned Doctorates (SED) -  doctoral students only
• Submit processing fees
• Check your email for notifications

You must complete the first three steps by the   thesis/dissertation submission deadline .

1. Prepare your thesis/dissertation to the appropriate standards.

Please consult with your department or faculty advisor to determine whether you should defend your thesis/dissertation before submitting it electronically. Remember to consider the deadlines.

Use the thesis/dissertation formatting guide and sample below to prepare your thesis/dissertation to meet the formatting requirements. All submissions must adhere to the formatting guidelines. 

• Thesis/Dissertation Formatting Guide
• Thesis/Dissertation Formatting Webinar Recording

Please note that these are visual aids for your reference. If you need assistance with your word processing software, we recommend using online tutorials designed for your software.

The formatting guide covers the following topics:

• Manual of style
• General page formatting (including page margins, font size and color, hand lettering and corrections)
• Sequence of pages (page order)
• Page numbering
• Tables and figures
• Illustrative materials
• Specific page layouts (title page, copyright notice, committee page, etc.)

Below, please find helpful video tutorials for some of the most commonly asked questions about formatting your thesis/dissertation, including how to set page margins. Please refer to the Thesis/Dissertation Formatting Guide above for complete formatting requirements when preparing your thesis/dissertation.

• Setting page margins for your document
• Setting margins for your title and headings

2. Submit your thesis/dissertation electronically.

Binghamton University archives theses and dissertations electronically through ProQuest/University Microfilms International (UMI).*

Have the following items ready before you begin the submission process:

• Full text of your thesis or dissertation in PDF format in one file.   It is generally advisable to convert your own work to PDF format before beginning the electronic submission process. If your manuscript is in Word or RTF format, you may convert it to PDF format on the ProQuest/UMI website.
• ProQuest/UMI abstract.  The ProQuest/UMI abstract may be an edited version of the full abstract in the document.
• Optional supplementary files   (images, sound, etc.) that are an integral part of the dissertation, but not part of the full text.

Go to the  ProQuest/UMI website . Follow the instructions for submitting your document.

• Register at the website.
• Enter basic information about you and your work.
• Complete the non-exclusive publishing agreement.
• Attach your document.
• Click "Submit." The submission is not registered until you click "Submit."

During the submission process, you may request that ProQuest/UMI file on your behalf for copyright for a fee, payable directly to ProQuest/UMI. However, even without registering the thesis/dissertation with the federal copyright office, the copyright notice on the page following the title page is sufficient to effect a copyright for the author.

You may also order bound hard copies of your thesis/dissertation through ProQuest/UMI. Please note that some departments/programs require students to purchase at least one bound hard copy of the thesis/dissertation to be archived with the department. Check with your department for details. See the   Graduate School Manual   for a list of departments/programs that have informed the Graduate School that they do not require bound hard copies.

3. Submit Survey of Earned Doctorates (SED) -  doctoral students only.

After submitting your dissertation electronically, please submit the following:

• Survey of Earned Doctorates (SED)   - mandatory for all doctoral students. Completion of the survey will be emailed to the Graduate School.

4. Submit processing fees. 

The thesis/dissertation processing fees cover electronic submission; indexing and abstract services; microfilming and archiving; and digital storage and access. The thesis processing fee is $85 (USD) and the dissertation processing fee is $100 (USD). You will receive an email with a link to pay your processing fee when your thesis/dissertation has been fully accepted by the Graduate School .

5. Check your email for notifications.

The Graduate School will review your thesis/dissertation and will notify you via email if your submission has been accepted or if your submission requires formatting revisions.

If your submission requires formatting revisions, submit revisions electronically on the ProQuest/UMI website. The Graduate School recommends that you submit revisions in a timely manner (within 1 week of receiving the notification of the need for revisions). The Graduate School must receive revisions in order to accept your thesis/dissertation and, ultimately, to confer your degree. 

Contact the Graduate School at   [email protected] .

Please also refer to the   Graduate School Manual .

*Among its many advantages, electronic archival allows students to include multimedia in their projects, revise their theses/dissertations long-distance, spend less on photocopying and storage costs, and—most importantly—reach a larger audience. Prior to electronic archival, most hard copy dissertations only received a few library requests each semester. Now, Binghamton University's theses and dissertations are downloaded electronically hundreds of times each year. By archiving with UMI, all theses and dissertations receive double-protection archiving (microfilm and digital) and FREE full-text access to the Binghamton University community. In addition, the Library of Congress retains full rights to the UMI collection.

UMI will prepare archival digital copies and microfilm copies, both of which are maintained in perpetuity and migrated to new storage media as necessary, in accord with UMI's contract with the Library of Congress. UMI then disseminates your work to various bibliographic databases and indexes and publishes a full-text copy of your work on a website available to the Binghamton University community. Readers outside of Binghamton University may find your dissertation and purchase copies directly from UMI.

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Last Updated: 1/22/24

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Thesis submission

Once you have completed your thesis, you will need to submit it for examination.

Notice of intent to submit

• Submit your thesis
• What happens next
• Your thesis in the University Library

Four months before your latest date for submission, we will send you instructions on completing your Notice of intent to submit. You'll need to complete this  three months before your expected thesis submission date.

In your Notice of intent to submit, you will provide information relating to:

• your planned thesis submission date
• requested mode of examination
• request for examination under emergency conditions (optional)
• request for word count extension (optional).

Once the above is approved your Notice of intent to submit will be deemed complete.

Your supervisor will nominate examiners and usually provide them with your thesis abstract. Prospective examiners will need to formally accept this invitation. Your supervisor will organise any additional examination requirements, such as:

• arrangements if your thesis contains musical scores, an exhibition of artwork, or is in a language other than English
• replacement examiners if any become unavailable. 

How to lodge your Notice

You can lodge your notice in RECS by going to ‘My Record’, ‘Examinations’, then ‘Start’.

If you want to submit your thesis before your earliest date for submission, you will need to complete an early submission request in RECS first. Contact  HDRAC  for further assistance if needed.

Students due to revise and resubmit their thesis

If you are due to revise and resubmit your thesis contact your HDRAC faculty/school team for advice.

Mode of Examination

There are three different ways of having your thesis examined. You have the opportunity to select a relevant mode of examination in your Notice of intent to submit, subject to supervisor endorsement and faculty/school approval. You should discuss the mode of examination with your supervisors before submitting your Notice of intent to submit.

• Oral Examination – examiners will consider the thesis and prepare a short preliminary report as well as note any questions arising from the thesis review. You will be given access to this report before the oral examination and then attend a private discussion with the examiners, moderated by the Chair of Examination who convenes the oral component of your examination. This is an opportunity for you to respond to the examiners' questions. In many cases, you'll know the examiners’ recommendation immediately after the oral examination. For others you will be informed in a timely manner.
• Thesis-Only Examination - examiners will each write an extensive stand-alone review of the thesis. When all of the examiners’ reports are received, the relevant officers and committees looking after your examination will consider the reports and advise the student accordingly.
• Exhibition Examination – currently only available to students in the visual arts (FASS – ACE). You will present a piece of art subsequent to the submission of a written thesis component (sometimes referred to as an ‘exegesis’). The examination consists of a presentation by the student, consideration of the art piece by the examiners and a final oral examination of your research.

Arts and social sciences

Sydney college of the arts, thesis including an exhibition.

If your thesis submission includes an exhibition, alternative arrangements need to be made to accommodate your exhibition and an oral examination.

You need to provide a Notice of intent to submit as described above. You will also need to follow the steps to submit your thesis .

Exhibition examination 

HDR students normally exhibit their creative work for examination in the designated SCA Project Space, Room 201B, A12 Macleay Building.

You will meet with your lead supervisor to complete a SCA Student Exhibitor form  and risk assessment and submit it to SCA Gallery Manager. You need to observe the terms and conditions, installation requirements and schedule.

We make every effort to meet your space and equipment requirements, however we can’t guarantee all requirements can be met due to the large and complex nature of exhibitions. Promotion of your work for examination and any hosting events are your responsibility and must be discussed in advance with the SCA Gallery Manager.

Oral examination

Your oral examination will:

• test your comprehension of the field of study described in your written component and presented in your exhibition examination 
• clarify points of principle or detail in your written component and creative work
• assess your contribution to the content and presentation of the creative work and your written component.

Before your oral examination you will be sent the preliminary reports on your thesis by the convenor for your examination. This will help you prepare for your presentation. The reports are confidential and can’t be published in any form without consent.

Your oral examination will take about two hours and consists of four sections.

• Contextualisation of your work You need to talk about the lead-up to your examination work and work produced during your candidature including themes, issues and any problems. Examiners will ask you background questions.
• Examination of creative work You will discuss your creative work and site of the exhibition.
• Discussion of written component and related matters Examiners will ask you questions about your research paper and raise any points for clarification. You will have the opportunity to raise any points you think the examiners might have missed about either the creative or written work.
• Examiners confer You will be asked to leave the examination room. The Chair of the examination will facilitate a discussion with the examiners on your recommended result. After about 15 minutes you will be recalled and the Chair will close the examination.

Once the Faculty receives the Chair’s report and any final reports, a final recommendation on your result will be made. We will notify you of this outcome.

More information

If you need help, you can contact your  HDRAC faculty/school team .

You’ll be able to access user guides and videos with more information once you log in to RECS.

Lodge your Notice

Related links.

• Prepare your thesis
• Research skills for HDR students
• Research progress
• Research dates
• Policy register

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Submit Your Dissertation or Thesis

Main navigation.

To assist you during the submission process, review this Checklist for Submitting My Dissertation or Thesis .

Submission Requirements

You will not be able to submit your dissertation or thesis through the Dissertation & Thesis Center in Axess unless you have met all requirements outlined below.

• You must be registered for classes or on an approved Graduation Quarter during the term in which your dissertation or thesis is submitted. 

An application to graduate should be filed through Axess early in the degree quarter but no later than the date specified in the academic calendar for that quarter. View details in this article: How do I Apply to Graduate?

When you apply to graduate, you will be instructed to enter the title of your dissertation or thesis. You are not eligible to submit your work until an application to graduate has been filed for the current quarter.  

In order to submit your work in Axess, you must ensure:

• Your candidacy is valid
• Your reading committee is accurate
• You’ve completed all relevant milestones

If you have any questions about the status of your milestones, accuracy of your reading committee, or your candidacy end date, reach out to the Student Services Officer in your department.  

• You will be unable to submit your dissertation or thesis until your eForm has been approved. Please see How to Submit Your Reading Committee Signature Page for full instructions.

Please note: Students with unmet financial obligations resulting in the placement of a hold will not receive a diploma until the hold is released by Student Financial Services. Be sure your financial obligations are in order before submission of the dissertation. 

Considerations During Submission

Consider these other items during the submission process of your dissertation or thesis.

Managing copyright is an important responsibility in your academic career.

For this reason, all students are required to review a resource on Copyright Considerations prior to submission of a thesis or dissertation for publication by Stanford, produced by Stanford Libraries in consultation with the Office of the General Counsel.

You are encouraged to review this resource as early as possible in the dissertation or thesis preparation process.

During the online submission process, you, as the author, will sign the Stanford University Thesis and Dissertation Publication License.

By accepting the terms of this agreement, you are granting Stanford the non-exclusive, worldwide, perpetual, irrevocable right to reproduce, distribute, display and transmit the dissertation or thesis. Read the full text of the agreement.

Stanford will make your full dissertation or thesis available online through its library website, and may also make it available through third-party search engines and distributors. Supplementary material submitted along with the dissertation or thesis will be available only from Stanford Libraries website .

On occasion, when a dissertation or thesis author enters into a contract with a publisher, the publisher requests the author to "pull back" their dissertation or thesis to limit accessibility. Stanford can often accommodate these requests, in which case the thesis or dissertation will be available only to those in hard copy, or those with a Stanford network account. Indexing of the document will continue to be allowed, however.  Pull-back requests should be submitted using a Services Ticket:  http://services.stanford.edu    Be sure to include a copy of the publisher's request in your ticket.

A dissertation or thesis author has the option to apply a Creative Commons license during submission.

Because Stanford will make your dissertation or thesis publicly accessible, readers may locate your publication and may wish to use parts of it in their own work. Because you hold the copyright to your work, your permission for that reuse is necessary.

By applying a Creative Commons license to your work, you make clear to users the terms and conditions under which they may reuse your material, obviating the need for them to contact you directly. Applying a Creative Commons license does not take away any of your rights; rather, it makes clear to readers of your work what kind of reuse you permit.

You may optionally apply for one Creative Commons license. Stanford Libraries recommends the "Attribution Non-Commercial" license, because it encourages open access and collaboration in the scholarly process. For more information on Creative Commons license options, please visit the Creative Commons website .

For specific questions about applying a Creative Commons license to your submission, please submit a help request , which will be reviewed by the library.

You, as the author, have the option to delay the release of a dissertation or thesis to search engines outside of Stanford and other third-party distributors. Under an embargo, the dissertation or thesis will be available online to Stanford-authenticated users, but not to readers outside the Stanford network.

Release delay options are: six months, one year, or two years. Embargos of longer than two years require the review and approval of the Subcommittee on Exceptions to Graduate Policy (S-EGP).

The embargo option may be appropriate for a student who wants to delay access to the dissertation or thesis for a limited amount of time in order to pursue other publications.

Embargos and Patent Protection

Please note that the laws of different jurisdictions vary on what constitutes a public disclosure that could prevent or impede one’s ability to obtain patent protection for inventions disclosed therein.

Stanford takes no position with regards to whether the delayed release of a dissertation or thesis will safeguard the ability to obtain patent protection for inventions disclosed therein.  Instead, Stanford recommends that any patent filings relating to material described in the dissertation or thesis occur prior to submission, whether or not the dissertation or thesis is under delayed release.

If you have any questions, please contact Stanford's Office of Technology Licensing at (650) 723-0651 or [email protected] .

Embargos and Grant-Funded Research

If your thesis or dissertation includes any research conducted as part of an active grant-funded project, discuss the embargo option with the project's principal investigator. 

Embargos and Multiple Authorship

Multiple authorship has implications with respect to copyright and public release of the material. Be sure to discuss copyright clearance and embargo options with your co-authors and your advisor well in advance of preparing your dissertation or thesis for submission.  Embargoes may be lifted early at the request of the author.

Embargos and Copyright Permissions

You may not select embargoed status in lieu of obtaining appropriate copyright permissions. A dissertation or thesis, in its entirety, will be governed by only one level of distribution at any given time; the work may not be subdivided with sections disseminated under differing levels of distribution.

If you have any questions about whether you should embargo your dissertation or thesis, please consult with your advisor.

Extending Embargos

Students who designate an embargo period (of six months or one year) during the initial submission, may later wish to either extend their original embargo period (to one year or two years from the time of submission).

To make such a request, submit a help request to the Office of the Registrar no later than four weeks before your original embargo selection expires.

University Registrar’s Office

Dissertation submission, submitting the doctoral dissertation.

Notification of Readers (NOR):

• Set up by you or your program prior to dissertation submission, depending on departmental practice. If your program allows students to create the NOR you will see a Notification of Readers tile in the Dissertation Progress Reporting and Submission (DPRS) site. Contact your departmental registrar for questions and assistance.
• Notify program of your intent to submit by February 15 (spring) or September 1 (fall)
• Three readers are required with a maximum of five permitted. Two must be ladder or ladder-track Yale faculty, including the adviser. All readers must hold a PhD degree and a faculty position or be considered otherwise qualified to evaluate the dissertation by the DGS and the Graduate School.
• NOR Submission Instructional video

Submission Information:

• March 15 for spring degree conferral in May/June, 5:00 pm
• October 1 for fall degree conferral in December, 5:00 pm
• A pdf of your dissertation may be submitted using the degree petition page in the  Dissertation Progress Reporting and Submission  (DPRS) site at any time within the academic year. Dissertations submitted after the above semester submission deadlines will be processed for the following degree date
• Final changes to the dissertation must be uploaded in DPRS within 30 days of the submission deadline. To make changes to your dissertation after it has been submitted, email  dissertationreaders@yale.edu .
• Upon submission of your dissertation and approval of your readers by the DGS, a pdf of your dissertation will be automatically sent to all readers.
• Upon request from a reader, students are required to and responsible for mailing a soft-bound copy of the dissertation to the reader.

IMPORTANT: Students who submit their dissertations before the end of the add/drop course enrollment period (see the  academic calendar ) are NOT eligible to register as students for the remainder of that term. Students who wish to remain registered until the end of a given semester must submit their dissertations AFTER add/drop closes in order to remain registered for that semester.

• Submitting Degree Petition and Dissertation in DPRS:

The Degree Petition page in DPRS consists of the degree petition, links to required surveys, and a site to upload a pdf of your dissertation. No paper submission is required.

• ​ The dissertation title is populated from your most recent Dissertation Progress Report. You can change the final title on the petition page by clicking the “No” radio button and modifying the title. Click the save button at the bottom of the page to save the title prior to submitting the dissertation
• Survey of Earned Doctorates – submission confirmation page
• GSAS Exit Survey – upload first page of GSAS Survey that has your email address
• ProQuest (ETD) Publication Agreement – detail page
• Upload a pdf of your dissertation

Degree Petition and Dissertation Submission Instructional Video

Additional Questions?

• Dissertation Office: dissertationreaders@yale.edu   
• Barbara Withington: barbara.withington@yale.edu
• Austin Hanlin: austin.hanlin@yale.edu

Formatting the Doctoral Dissertation

Physical Requirements:

• Double spaced
• Exceptions: block quotations, bibliographic references, captions, footnotes should be single spaced, with a double space between each entry
• Saved as a pdf to be uploaded on the Degree Petition and Dissertation Submission page in DPRS
• No paper copy needs to be submitted

Margins: Left side margin of 1.5”, 1” margin on all other sides

Page Numbers

• 0.5” from any edge
• Preliminary pages are numbered with lower-case roman numerals, except title page and copyright page which are not numbered. The page following the copyright will be numbered (iii) and additional pages will be numbered sequentially
• The dissertation proper begins with page Arabic number “1” and runs consecutively to the end            
• 10- to 12-point font
• Same font type should be used throughout, including header, footnotes, page numbers

Order of Sections:

• Copyright Page
• Table of Contents
• Front Matter (acknowledgements, list of illustrations or tables, etc.)
• Body of Text
• Back Matter (appendices, bibliography, supplemental figures and tables, etc.)
• Placed immediately preceding the title page
• Heading centered on page
• Dissertation title and name of author must match title page
• Text of abstract below the heading, double spaced

Full title of dissertation

Full name of author

Year of PhD conferral (e.g., 20XX)

• All text centered
• Month and year of conferral (e.g., May or June 20XX, or December 20XX)
• See attached example at end of guide

Copyright Notice:

• Typed 3” below top margin
• Format includes copyright symbol ©

                     © 20__ by [Student’s Name]

                     All rights reserved.

• Note: the copyright available through ProQuest is optional and an additional fee

Tables and Figures:

• Tables placed as close as possible to their reference in the text
• Heading at top of table
• Consecutive numbering throughout, or by chapter (e.g., 1.1, 1.2, 2.1, 2.2)
• Captions placed at bottom

(Sample Title Page)

Dissertation Title: Subtitle

(first letter of each word in title should be capitalized)

A Dissertation

Presented to the Faculty of the Graduate School

Yale University

In Candidacy for the Degree of

Doctor of Philosophy

[Full Name of Author]

Dissertation Director: [Full  Name of the Advisor(s)]

(or chairperson of advisory committee)

(month of graduation, not of submission)

Submission Policy

Dissertations for the Yale Graduate School of Arts and Sciences Doctor of Philosophy degree must be submitted to the Graduate School by 5:00 pm on March 15 for consideration at the May meeting of the degree committee, and by 5:00 pm on October 1 for consideration at the fall meeting of the degree committee. These deadlines are established to allow sufficient time for readers to make careful evaluations and for departments to review those evaluations and make recommendations to the Graduate School. No extensions of the deadlines will be granted. Dissertations submitted after the deadlines will be considered for degree conferral during the following term.

In accord with the scholarly ideal that the candidate for a doctorate must make a contribution to knowledge, all dissertations that have been accepted by the Graduate School are made available in the Yale library.

Students do not need to be registered to be eligible to submit the dissertation.

Students who complete all PhD requirements within four continuous years of full-time study in the PhD program will be registered and charged full tuition only through the term in which the dissertation is submitted. Students who take a leave of absence must complete the four-year full tuition obligation, regardless of when they submit the dissertation.

The Graduate School does not compel departments to evaluate the dissertations of degree candidates who are no longer registered. In practice, however, departments normally agree to evaluate these dissertations.

• Schools & departments

Notice of Intention to Submit (NITS)

The first step on the road to thesis submission.

Who decides when you are ready to submit your thesis?

You must let your supervisor know when you feel you are ready to submit your thesis.

Together with your supervisor, you will then arrange a schedule of dates for completing the elements of your thesis submission.

It is recommended that you put your thesis through TurnItIn to check the simililarity report and discuss these with your Supervisor before final submission. Your Graduate School will have details of how to do this (for example, Learn). 

On submission you will be asked to confirm that all necessary plagiarism checks have been made, and the work is all your own.

How is your submission date decided?

Your submission period begins three months before the end of your prescribed period of study.

Your prescribed study period

Your prescribed period of study is determined by your programme.

Find your prescribed period of study in the Degree Regulations and Programmes of Study

Your maximum end date

You can find your maximum end date on your personal EUCLID page, and this is the final date that you must submit a copy of your thesis for examination.

If you think you will be unable to meet this deadline, you will need to contact your supervisor to discuss arranging a Concession (for example, an extension of studies).

A Concession will not be considered retrospectively therefore you must contact your Supervisor in plenty time (we suggest 3-4 months before your maximum end date).

When do you submit your Notice of Intention To Submit (NITS)?

You should submit your Notice of Intention To Submit (NITS) form two months before your maximum end date (or two months before the date when you wish to submit your thesis, if this is earlier).

If you submit your NITS form less than two months before submitting your thesis, or if you submit the notice at the same time as submitting your thesis, this may delay the process of nominating your examiners.

What do you submit and where?

If you are about to submit your Notice of Intention to Submit,

please complete the NITS form and your Abstract

Find these forms with the University's Academic Services

Please note that your abstract should include your thesis word count. You can check the maximum wordcount for your thesis via the DRPS.

If your thesis exceeds the maximum permitted you must inform your Supervisor who will be required to apply for a Concession to permit that this is accepted.

Please note you are not required to submit a lay summary with your notice of intention to submit (this should however be incorporated into your thesis when you submit).

Once completed your forms should be uploaded using the submission button below.

You are required to be logged in with your student credentials to access the NITS submission below.

Do you use University systems with staff credentials?

Always submit your nits using your student credentials ([email protected]).

If you use University systems with staff credentials, please click on the button below to open the link in an incognito or private browser window so that you may log in directly with your student credentials.

If you are denied access because you are logged in with staff credentials, log off and log back in with your student credentials.

Submit your Notice of Intention To Submit (NITS) and abstract

Reminder: this page is aimed at students for a postgraduate research degree in the college of arts, humanities and social sciences..

If you are a student in the College of Science and Engineering, refer to their Intranet.

If you are a student in the College of Medicine and Veterinary Medicine, refer to their wiki.

• UUN-NITS (for example, 's0564558-NITS')
• UUN-Abstract (for example, 's0564558-Abstract')

Submit your Notification of intention to submit  (NITS) and your abstract

The Online Thesis Submission System is still available for all staff, so Supervisors are still able to approve NITS through Sharepoint.

What if something changes once you have submitted your NITS?

If anything changes once you have submitted your NITS, you should contact your Supervisor, School Graduate Office or College Postgraduate Research Office ([email protected]) depending on the issue as soon as possible.

What happens next?

After receiving your NITS, your Graduate School will liaise with the PGR Student Office on the process of nominating examiners.

If you have a Schedule of Adjustments relating to examination arrangements please ensure the School are aware of this and the details can be passed onto the examiners, if appropriate.

Nomination of examiners

Thesis Submission Notices

The following theses have been submitted to the Faculty of Mathematics Graduate Office and are available for review by contacting the Administrative Team, Graduate Studies by email .

If you wish to attend a virtual defence as an audience member, please  email  to request an invitation. Please note that the number for virtual attendees may be limited and it may not always be possible to accommodate all requests. Invitations are sent the day before the defence. For defences that are Held-Without-Public-Disclosure, requests must be submitted at least 4 business days in advance to allow adequate time for signing the required NDA form. 

July Defenses

June Defenses

May Defenses

April Defenses

March Defenses

February 2024

February defenses.

January 2024

January defences.

December 2023

December defences.

November 2023

November defences.

PGR handbook - School of Environment, Education and Development

Thesis submission and examination

Submission pending.

If you cannot submit your thesis by the end of the standard period of the degree programme, you need to apply for a period of submission pending for the purpose of preparing the thesis for submission. A fee will be payable for any such submission pending registration that is granted by the University.

Thesis presentation

Your thesis should be presented in accordance with University of Manchester guidelines. The University has also prepared a statement on proofreading and some useful information about writing your thesis.

Thesis submission

It is expected that you will complete your PhD within the standard length of the programme. However, the University recognises that there may, on occasion be justifiable reasons for early or indeed late submission. You can also ask for permission to submit your thesis in the non-traditional format (eg three papers tied together).

Thesis submission and open access

Thesis examination.

You can expect your viva examination to take place around six to eight weeks after submission. To find useful information about your viva, tips on how to prepare and examination policies, please visit:

Results and award

The Doctoral Programmes Office will write to you with the outcome of your viva examination, along with the required next steps.

Thesis extensions

Please visit the 'Policies and guidance' section for more information about extending the 'Prescribed Period of Programme':

• Extension to thesis deadline

Registration on Submission Pending Period

You are expected to complete all research degree work, including the writing up of the thesis, within the standard period of the degree programme.

If you cannot submit your thesis by the end of the standard period of the degree programme, you need to apply to register for a period of submission pending for the purpose of preparing the thesis for submission.

To check eligibility and apply for the registration, please refer to the Faculty Guiding Principles and for the Submission Pending Period and the University Submission Pending Procedure for PGR Students and submit the application to the School PGR Office.

• Faculty of Humanities Guiding Principles for the Submission Pending Period
• Submission Pending Procedure for PGR Students

You are required to submit the thesis no later than the end of Submission Pending Period, providing six weeks notice is given and should follow the usual thesis submission procedures.

Progress will be monitored via eProg during the Submission Pending period. Students and supervisors should meet prior to the Submission Pending year to formalise the timetable for thesis writing and to agree on a schedule for supervision during this period. Students who have not submitted their thesis by the end of the Submission Pending period will have their automatic right to submit withdrawn.

To apply for registration to the Submission Pending period, please complete the Submission Pending Application form  in liaison with your supervisory team and send it to [email protected] . 

A £225 fee will be payable for the submission pending period registration. 

The thesis must be presented according to the University’s ‘Presentation of Theses Policy’. The document can be found here: 

• Presentation of Theses Policy

Theses that do not adhere to the University’s ‘Presentation of Theses Policy’ may not be accepted for examination. You must submit an electronic version of your thesis through the My Manchester portal .  We recommend using Firefox or Chrome for submissions. Please also ensure that your ‘pop up blocker’ is turned off.

Standard of written English and proofreading information

Theses must achieve a universally acceptable standard of writing. Prior to submitting your thesis, you are advised to have it professionally proofread and corrected. You can find more information about this in the following document:

• Guidance on Proofreading Your Thesis .

The final draft of the thesis should be submitted to your supervisor(s) before forwarding to the proof-reader.

University statement on proofreading

If a student chooses to approach another person to proofread their written work or seeks to use the services of a proofreading service or agency, they must take account of the following principles:

• It is the responsibility of students to ensure that all work submitted is their own, and that it represents their own abilities and understanding. Any proofreading of work that is undertaken by a third party must not compromise the student’s own authorship of the work
• Proofreading undertaken by a third party must not take the form of editing of text, such as the adding or rewriting of phrases or passages within a piece of student’s work
• Proofreading undertaken by a third party must not change the content or meaning of the work in any way.

No allowance will be made for English not being the first language in the examining of the thesis.

Notice of submission

To prepare your thesis submission, you must give at least six weeks’ notice through eProg. A ‘Notice of Submission Form’ must be completed six weeks prior to your intended submission; this is the first stage in the examination process. Please log in to eProg to give notice of submission.

Please read the University policies related to the thesis examination carefully before submitting your thesis.

• Examination of Doctoral Degrees Policy
• eProg Student Guide

Also, we recommend that you prepare for your eThesis submission in advance by:

• Familiarising yourself with the University's  Presentation of Theses policy
• Considering any third-party claims on the Intellectual Property (IP) and  copyright  of your thesis
• Considering and discussing with your supervisor the appropriate access level for your final thesis

Submitting a journal format thesis 

There is no requirement to request permission to submit in journal format. However, it is important that you discuss the relative merits of this format with your supervisory team, and ensure that you pick the right format for you and your project. Further guidance is available in  Journal Format Theses - Guiding Principles for Students and Staff .

Early submission or deadline extension

If there are mitigating circumstances that prevent you from submitting the thesis by the deadline, you must apply for permission to extend the deadline. Please contact your School PGR office for advice.

If you intend to submit your thesis early (three months before your programme end date for a full-time student or six months for part-time students), please contact your School PGR office to apply for special permission to submit early.

All applications for early or late submission need to be formally considered by your school office.

• Change of Circumstance Application Form

You should seek the advice of the Doctoral Academy when the thesis is nearing a standard suitable for submission and when to give notice of submission in eProg. You should also seek your supervisor’s opinion on your proposed submission date, though please note that whilst this is advised, you may decide when to submit and if to follow the advice of your supervisor(s). Equally, the agreement of the supervisor(s) to the submission of a thesis does not guarantee the award of the degree.

Submission  

The University of Manchester requires the mandatory submission of electronic theses for all PhD, Professional Doctorate and MPhil degrees through the University eThesis system. The Doctoral Academy has responsibility for the handling and processing of PhD theses. For further information on how to submit your thesis electronically please visit: 

You will need to upload to eThesis – Go to ' My Manchester ' and log in using your usual University username and password. We recommend using Firefox or Chrome for submissions. Please also ensure that you ‘pop up block’ is turned off.

Thesis binding

Bound copies of the thesis are not required. However, if you require your own copy, binding services include:

• U-Print.com
• MuPrint.com
• The Document Centre

Guidance for resubmission 

Resubmission procedures are identical to those for first submission except that you must pay a fee, when you submit your Notice of Resubmission form. You must submit a Notice of Resubmission form in eProg at least six weeks before you wish to resubmit. 

It is important that candidates who are required to resubmit their theses will be made aware of any points which the examiners require to be covered in the resubmission. Candidates are expected to liaise with the supervisor(s) regarding the nature of the revisions required. Should any of the points raised by your examiners be unclear you may ask for clarification from your internal examiner. When conducting the examination for a resubmitted thesis, examiners will pay particular attention to the manner in which the candidate has revised the thesis in response to their original report

Open access

What is open access.

Open Access (OA) means that items of scholarly work are made available online, in a digital format, at no charge to the reader and with limited restrictions on re-use.  The University Publications Policy which applies to all research staff and students sets out to ensure that output arising from publically funded research is widely disseminated and made freely accessible. The Policy is based on the Open Access requirements of various research funders:  the Higher Education Funding Council for England (HEFCE), the UK Research Councils (UKRI) and the Wellcome Trust. 

• The University of Manchester Publications Policy

For you, making your research Open Access can support the development of a researcher profile by increasing visibility of your research and allows you to gain experience of OA without compromising future publication strategies (many publishers do not consider a thesis to be a prior publication).

Postgraduate research thesis

The University's Presentation of Theses policy requires that all final postgraduate research theses are made Open Access within 12 months of submission unless an exception to the policy is required. You will select your preferred access level for your final eThesis submission. This is subject to approval by your supervisor. Most students will be able to comply with the policy by selecting either immediate Open Access or Open Access with a 12-month embargo. It may not be possible for some students to comply with the policy, in which case an exception to the policy can be requested. More information on access requirements for your final postgraduate research thesis can be found via the eThesis Support Service webpages:

• eThesis Support Service

Final eThesis submissions are available via the institutional repository, Pure , and discoverable via the University’s Research Explorer and Library Search .

For students funded by UK research councils, their PhD theses must also be made open access through the University’s repository (eThesis). Please see more information in the UKRI Terms and Conditions of Research Council Training Grants.

• UKRI Terms and Conditions of Research Council Training Grants

As a PGR student, what output do I make open access?

If you are publishing research outputs during your time at Manchester, you need to make them Open Access. There are two ways of doing this and the best option for you will depend on your funding situation and output type.

You may wish to publish your work Gold OA, where it’s immediately available on publication via the publisher’s website and with limited restrictions on reuse. This method is required by certain funders. Some publishers levy an Article Processing Charge (APC) for Gold OA, so it is worth investigating your funding options.

Alternatively, most authors will be able to make their work Open Access via a repository, a method known as Green Open Access. The Library can advise you on depositing the appropriate version of your work, and setting any embargo required by the publisher. There is no additional cost associated with Green Open Access.

Further information regarding different types of Open Access, institutional and funder requirements, how to deposit your publication and funding for APCs can be found here:

• Open Access

Appointment of examiners

Examiners are appointed by the candidate’s School and approved by the Chair of the School PGR Committee. Two examiners (normally one internal and one external) will be appointed, their function being to make a recommendation to the Committee about the award of a research degree. Your supervisor(s) must not serve as the internal examiner.

Consultation in the appointment of nominated examiners

You should be consulted when deciding upon appropriate examiners. Although you do not necessarily have the right to veto any particular nomination, you can appeal against an examiner nomination. If you are unhappy with the choice of examiners you should put your objections in writing to the Doctoral Academy .

Substantial grounds for objecting to a particular examiner might be:

• That the candidate has had too close a connection with either examiner, on either a personal or professional basis.
• That there is felt to be too close a relationship between the examiners themselves (e.g. they are partners/relatives or they are directors of the same company).
• That there is evidence of dispute between an examiner and the candidate.

Oral examination

All candidates for the degree of PhD and MPhil will be required to attend an oral examination. (There are circumstances, however, where the internal and external examiners may agree to dispense with the oral examination for an MPhil thesis.) The oral must take place without undue delay, normally within 12 weeks. The external examiner should liaise with the internal examiner on the timing of the examination of the thesis. The internal examiner may also consult the candidate’s supervisor(s) and the candidate about the oral examination arrangements.

Through the oral, the examiners satisfy themselves that the thesis is the candidate’s own work, and clarify any ambiguities in the thesis. It also allows the candidate to relate the thesis to a broader field of study, and to demonstrate a knowledge and appreciation of adjoining fields which is up to the standard expected for the award of the degree.

Oral examinations must be held on University premises and will be attended by all the examiners. It is the internal examiner’s responsibility to book a room and to notify the PGR Office in eProg, at least ten days in advance, of the date, time and room for the oral. Oral exams are automatically open to University staff, PGR students and the supervisors, but the candidate has the right to exclude any individual.

Useful links in preparation for your viva

• Postgraduate Online Research Training - Preparing for your viva video
• Good Viva video
• Viva Survivor video
• Vitae - Your viva

Submission and confidentiality of examination reports

Examiners are asked to ensure that there is no unnecessary delay between the examination of a thesis and their submission of a report. Completed examiners' reports (pre-oral and joint Examiners Report Form) must be submitted to eProg within five working days of the oral examination and will be made available to you via eProg once the recommendation has been ratified.

Examination policies

• Examination of Doctoral Degrees Policy  - full details of the regulations for examination of a PhD thesis
• Examination of MPhil Degrees Policy  - full details of the regulations for examination of an MPhil thesis
• Resubmission and Re-examination of Postgraduate Research Degrees Policy  - full details of the regulations for the examination of a resubmitted PhD or MPhil thesis
• Nomination of Examiners and Independent Chairs for PGR Degree Examinations Policy  - the regulations governing the nomination of examiners for thesis.

Criteria for the award of the degree 

A successful PhD thesis must show evidence of originality and independent critical judgment and constitute an addition to knowledge (such as can reasonably be achieved within the period of registration). Original research is not a basic requirement for the degree of MPhil in the way that it is for the PhD, although naturally it is not ruled out, but the candidate must demonstrate full knowledge of existing scholarship in the field specified by the thesis title, show competence in the relevant methods of research, and present material with clarity and evidence of independent judgment. 

Details of the possible outcomes of your viva examination can be found in relevant Examination Policies .

The Doctoral Academy will write to you with the outcome of your viva examination, along with the required next steps.

When you have been recommended for award of the degree, you will be asked to submit a final version of your thesis through electronic theses submission. 

When you have submitted your final thesis into the eThesis window and it has been checked against the Presentation of Theses Policy, your student record will be completed and marked for graduation.

Appeals procedure

In accordance with the University’s Regulations XIX governing academic appeals, if you believe your case has not been dealt with properly or that the outcome is unreasonable, you may appeal against this decision by writing to the University Student Appeals and Complaints Coordinator .   

Examiners will be made aware, that, under the University’s Regulations Governing Academic Appeals at Postgraduate Research Level, in the event of an appeal, and notwithstanding their confidential nature, the examiners’ reports would be made available later to the Graduate Appeals Committee. 

Before initiating an appeal, you are strongly advised to discuss the matter with your supervisor(s), or the School PGR Director or any other appropriate person in the School. If the matter remains unresolved, you may invoke the formal appeal procedure. 

• A basic guide to academic appeals

Important note: access to your IT account following degree completion

You have access to IT facilities including email, eProg and personal storage space during the prescribed period of your programme, the submission pending period and the time leading up to and including your thesis examination. Access to these facilities is terminated on the date of graduation. We, therefore, advise you to ensure all data and files you wish to retain beyond the date of your graduation are safely transferred ahead of that date to prevent loss of work.

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