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What to Say When Emailing a Resume (with Examples)

10 min read · Updated on June 12, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

Short Cover Letter Samples: Effective Examples for Job Applications

How To Write a Sick Leave Letter for Work (with Template and Example)

Guide to Writing a Great Resume with No Work Experience

See how your resume stacks up.

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7 Examples: How to Email a Resume to an Employer

By Status.net Editorial Team on November 9, 2023 — 11 minutes to read

Understanding the Resume Email Process

First, let’s go over the basics to ensure that your email gets the attention it deserves.

Subject Line

A clear and concise subject line is vital. It’s the first thing the recipient will see, so make it count. Include your full name and the position you’re applying for. For example: Marketing Manager Application – Jane Smith

Email Address

Double-check that you have the correct email address for the potential employer. Little mistakes like this can make a big difference. If you’re unsure, give the company a call and ask for the correct contact information.

Start your email with a professional greeting. If you know the recipient’s name, use it. If not, a simple “Dear Hiring Manager” will suffice.

The body of your email should be concise and to the point. In just a few sentences, mention the position you’re applying for and explain why you’d be a good fit for the role. List a few key skills or achievements that make you stand out from other candidates.

Example 1 I’m excited to apply for the Marketing Manager position at (…) Company. With over five years of experience in digital marketing and a proven track record of increasing sales, I’m confident that my skills and passion for creating engaging content make me the right candidate for this position.

Attachments

Before sending, double-check that you have attached both your resume and any other required documents (e.g., cover letter, portfolio, etc.). Make sure to send them in a format that is compatible with the recipient’s software (usually PDF or Word).

End your email with a polite closing and your full name. You can also include your phone number and email address, making it easier for the employer to contact you. For example: Thank you for considering my application. I look forward to the opportunity to further discuss my candidacy. Please don’t hesitate to reach out if you have any questions.

Best regards, (Name)

Creating a Strong Subject Line

• When you’re sending a resume to an employer, the subject line of your email plays a vital role in capturing their attention. Pick a clear and concise subject line that introduces your purpose, highlights your qualifications, or refers to the specific job opening.
• For instance, you can combine your name and job title along with the job position you’re applying for, like this: “Jane Doe – Marketing Specialist Applying for Marketing Manager Position” . Another alternative is to mention your most impressive skills or accomplishments, such as “Certified Project Manager Seeking a New Opportunity” .
• Avoid generic phrases such as “Applying for Job” or “Resume Submission” . These may get lost amid the employer’s numerous emails or convey a lack of effort on your part. Also, steer clear of all-uppercase subject lines as those might appear unprofessional and could be mistaken for spam.
• Tailor your subject line to the company and position you’re targeting. If the job posting includes a specific reference number or job code, make sure to include that in your subject line. This will help your email get noticed and sorted correctly by the hiring team or applicant tracking system. For example, “John Smith – Graphic Designer – Job Code #12345” .

Introduction

When sending your resume via email, it’s important to make the email body stand out. This is the first thing the employer will read, so be sure to create a lasting impression. Use a friendly and professional tone to engage the reader, while maintaining clarity and conciseness.

Begin with a clear and well-structured subject line. Include the job title you are applying for and your name, for example: “Marketing Specialist – Jane Doe.” This will help the employer quickly identify your email’s purpose.

In the email body, start by addressing the recipient by their name, if known, or use a polite and respectful greeting, such as “Dear Hiring Manager.” Next, introduce yourself and briefly explain your intention in applying for the position. Connect your skills and experiences to the job requirements to show how you are a great fit for the role. Don’t forget to mention where you found the job posting, especially if it was a referral from a mutual connection.

Dear [Name],

I hope this finds you well. My name is [Your Name], and I am writing to apply for the Marketing Specialist position advertised on your company’s career page. With over 5 years of experience in digital marketing and a proven track record in increasing brand visibility, I am excited about the opportunity to bring my expertise to your team. I was referred to this position by John Brown, a current Marketing Specialist at your company, who recommended that I submit my resume.

Closing Remarks

To wrap up your email, express your enthusiasm for the potential opportunity and thank the recipient for considering your application. Let the employer know that you have attached your resume and any other requested documents to the email. Provide your contact information and invite them to reach out if they have any questions or require more information.

End your email with a professional closing, followed by your full name and email signature.

Thank you for taking the time to review my application. I am confident that my skills and experiences make me a strong candidate for the Marketing Specialist position. I have attached my resume for your review and am available to discuss my qualifications further at your convenience. Please don’t hesitate to reach me by phone at (555) 123-4567 or by email at [email protected].

Sincerely, [Your Name]

Attaching the Resume Right

Before hitting the send button, ensure that you attach your resume. There are a few things you should keep in mind when sending your resume to a potential employer.

• Choose the Right Format: Save your resume in either a PDF or Word document format. PDF is preferred as it preserves the formatting and can be opened on any device without compatibility issues.

Example: FirstName_LastName_Resume.pdf

• Properly Name the File: Use your full name and the word “Resume” for easy identification. Adding the targeted job title can also help make your email stand out to the hiring manager.

Example: Jane_Doe_Marketing_Resume.pdf

When composing the email, the subject line and content are essential for making a good impression. Here’s how you can approach it:

• Subject Line: A clear and professional subject line is vital. Mention relevant context such as the job title, any reference or job number mentioned in the job posting, and your full name.

Example: Application for Marketing Specialist – Jane Doe (Job ID# 12345)

• Email Content: Start with a friendly greeting addressing the recipient by name (e.g., “Dear Mr. Smith” or “Hi Sandra”). If you don’t know their name, a simple “Hello” can suffice. In the message body, briefly introduce yourself and mention the position you are applying for. Include how you found the job posting and why you feel you are an excellent candidate for the position.

Hello Steve,

My name is (…), and I am applying for the Marketing Specialist position I found on LinkedIn. With my five years of experience in digital marketing and proven track record in driving engagement and sales, I believe I would be a great fit for the role.

Please find my resume attached for your review. I am excited about the prospect of working for X Company and contributing to its growth.

I look forward to discussing my qualifications with you further. Thank you for considering my application.

Best regards,

[Name] [email protected] (123) 456-7890

Reviewing Before Sending

Before sending your email with the resume attached, double-check everything. Make sure your email address looks professional, ideally using your first and last name.

When writing the subject line , mention the job title and your name. For example: “Marketing Manager – John Doe”. The subject line will help your potential employer instantly recognize the purpose of your email.

Now, let’s focus on the email body . Start with a polite salutation, addressing the recipient by their name, if possible. For example: “Dear Mr. Smith,”. If you’re unsure of their name, you may use: “Dear Hiring Manager,”.

In the email body, briefly introduce yourself and express your interest in the position. Mention the job title, how you found it, and why you would be a great fit. Here’s an example:

“My name is (…), and I am reaching out to apply for the Marketing Manager position I found on LinkedIn. With over 5 years of experience in digital marketing, and a proven track record of campaign success, I believe I am a strong candidate for this role.”

Remember to attach your resume to the email, and briefly describe it in the email body. For example:

“Please find attached my resume, which highlights my relevant qualifications and work history.”

A compelling closing statement can leave a lasting impression. Express your appreciation for their time and consideration, and provide your contact information. For example:

“Thank you for considering my application. I’m excited about the opportunity to contribute to your team. Please feel free to contact me at [email protected] or (555) 123-4567 to discuss further. I look forward to hearing from you.”

Lastly, use a professional closing, such as “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name. Ensure your email is free of typos, grammatical errors, and maintain a polite tone throughout. Double-check everything before hitting send, as it can significantly impact your chances of landing an interview.

Example of a Well-Written Resume Email

When you’re ready to email your resume to a potential employer, it’s important to craft an impactful message that highlights your strengths and conveys your professionalism. Below is a simple yet effective example of a well-written resume email:

Subject: Marketing Coordinator Application – [Your Name] Dear [Hiring Manager’s Name], I hope this email finds you well. I came across the Marketing Coordinator position at X Company listed on [Job Posting Website], and I believe my background in digital marketing and project management makes me an ideal candidate for this role. I have attached my resume for your review. In my previous role as a Digital Marketing Specialist at ABC Company, I achieved a 20% increase in website traffic and 15% growth in social media engagement over 12 months. I’m confident that my experience and skills can contribute significantly to the growth of X Company’s online presence. I am excited about the opportunity to join your team and collaborate on innovative marketing strategies. I would appreciate the chance to discuss my qualifications further and learn more about the Marketing Coordinator position. Please let me know if there is any additional information I can provide or if we could schedule a time to connect. Thank you for considering my application, and I look forward to the possibility of working together. Best regards, [Name] [Phone Number] [Email Address] [LinkedIn Profile URL]   Example 6 Dear Mr. Johnson, I hope this email finds you well. My name is Jane Smith, and I am very interested in the Project Manager position at (…) Company. Please find attached my resume and cover letter for your review. I believe my experience and skills make me a strong candidate for this role, and I would be thrilled to contribute to your team’s success. Thank you for taking the time to review my application. I look forward to the opportunity to discuss my qualifications further. Warm regards, [Name]

What is an example of an email when sending a resume with a reference?

When sending a resume with a reference, mention the reference in the body of the email and include their name, title, and your relationship.

Dear Ms. Thompson,

I hope this email finds you well. My name is [Name], and I am writing to express my interest in the Senior Accountant position at your company. Your colleague, Jane Smith, suggested that I apply for this position, as she believes my skills and experience would be a good fit for your team.

Please find attached my resume and cover letter for your review. I am excited about the opportunity to work at X Company, and I am confident that my background in accounting will make me a valuable asset to your team.

Thank you for considering my application. I look forward to the possibility of discussing my qualifications further.

Kind regards,

This example demonstrates a clear, concise message that clearly conveys the candidate’s enthusiasm and qualifications for the role.

Frequently Asked Questions

What’s a good subject line for sending a resume.

A good subject line is clear, concise, and professional. Include the job title, your name, and any relevant information like a job reference number. For example: “Marketing Manager – Jane Doe (Job Ref #12345)”.

What should the body of an email include when sending a resume?

The body of the email should include a brief introduction, the purpose of the email, a mention of the attached resume, and a closing statement. Start by greeting the recipient professionally, then introduce yourself and express your interest in the job. Explain that you are attaching your resume and any other required documents. Finally, thank the recipient for their time and consideration.

How do I politely submit my resume via email?

To politely submit your resume, start by writing a professional and courteous email. Address the recipient by their name, if possible. In the email, briefly introduce yourself, explain the purpose of the email, and mention the attached resume. For example: “Dear Mr. Smith, I hope this email finds you well. I am writing to express my interest in the Sales Associate position at ABC Company. Please find my resume attached for your review. Thank you for considering my application.”

Can I send my resume using Gmail or other email providers?

Yes, you can send your resume using Gmail, Yahoo, Outlook, or any other email provider that allows you to attach files. Ensure you are using a professional email address, preferably one with your first and last name.

How do I send a resume through my phone?

To send a resume through your phone, you can use your email app to compose a new email, attach your resume file, and send it to the recipient. Some email apps also allow you to save email drafts, so you can compose the email on your phone and send it from a computer later.

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated September 3, 2024 7 min read

Wondering what to write in email when sending a resume ? We’ll let you in on a little secret — it takes more than just attaching your CV and hitting “send”. 

In fact, knowing how to compose an email for sending resume can be the difference between landing an interview and getting ignored. 

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

We’ll show you exactly what to say in an email with resume so you come across as professional and confident. Plus, we'll also give you 3 simple email templates you can download to make sure you know exactly what to say when emailing a resume.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

What to write in an email when sending a resume to an employer? Follow these 5 steps

Attaching files — resume and cover letter, what should you do before sending your email, watch out for these common mistakes.

• Key takeaways: What to write in email when sending resume?

Need an sample email to send a resume for job? Feel free to use any of these templates as your first draft.

Just click the red button below each sample and adjust the text to your liking. 

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before we show you what to say in an email with your resume, let’s cover a few quick tips that’ll set you up for success:

• Find out who's going to be the recipient of your email. Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.
• Remember that your email address needs to be professional. Emails like julezizcoolz@yahoo may've been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.
• You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.
• The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Of course, if it's a first-come, first-serve kind of job application, don’t wait around too long. But when you can, taking a moment to think about what to write in an email when sending resume can really give you that extra edge. Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Stuck on what to write in an email when sending a resume? No worries, we'll break it down into smaller steps so you can craft the perfect email without any problems. 

Firstly, to make your email a bit more personal, you want to address its recipient by name. Look at the company website or LinkedIn and try to find the contact person. However, if you can't find this information, it's perfectly fine to address your email without a name .  

In the first short paragraph you should state who you are, why you're sending this email, and what the email contains.

Thirdly, you need to present your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action but be careful not to sound rude or overly keen.

Finally, end your email with a classic signoff, like “Yours faithfully,” or “Yours sincerely.” Also, remember to include your contact details: your name, your job title, email address, phone number, and LinkedIn profile (optional). 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email!

You might think to yourself: “Well, of course! ” But when you're busy figuring out what to write in email while sending resume, it's easy to overlook the basics.

Here are more valuable tips to guide you:

• Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.
• Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your attachments in a way that makes them easy to find — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as PDFs, since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume , you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

Key takeaways:

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes .

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents . It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

Once again, when you’re figuring out what to write in mail while sending resume, it’s easy to make silly mistakes. But, unfortunately, even the smallest errors can seriously hurt your chances. 

That's why you should watch out for these common pitfalls:

• Sending large attachments . Attaching a huge file can clog up the recipient’s inbox or even cause your email to bounce back. So, keep your resume file size under 10MB.
• Sending a generic email. Another big mistake is sending a generic email without tailoring it to the specific job or company. This shows a lack of effort and interest. Always personalize your emails!
• Not following instructions. If the job posting asks for a specific subject line, file format, or any other detail, do as instructed! Because ignoring these guidelines can make it seem like you didn’t pay attention or don’t care enough to follow through.
• Using a tone that's too casual. While it's great to be friendly, you still want to come across as professional and respectful. Slang, emojis, or overly informal language might make it seem like you’re not taking the application seriously. 
• Sending your email without proofreading. Taking a few extra minutes to carefully review your email can make all the difference. After all, it’s your first impression, so make sure it’s a good one!

By avoiding these common mistakes, you'll ensure your email makes a positive impact and improves your chances of landing that interview!

Key takeaways: What to write in email when sending resume ?

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow-up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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How to Email a Resume to Your Employer With 7 Templates

• Last Updated June 26, 2024

It’s a competitive job market across every industry. Spending hours to create an impressive resume is only half the battle. The other half is ensuring it lands in the hands of your potential employer in the most effective and professional manner. 

Imagine spending countless hours perfecting your resume, only for it to be overlooked due to a poorly crafted email. Heartbreaking, isn’t it? The initial email acts as a first impression, and just like an in-person meeting, you only get one shot at it. 

Even more importantly, employers value communication skills. The way you structure your email, your choice of words, and your overall tone give the employer a sneak peek into how you communicate. So, how do you nail it?

In this article, we will teach you how to write an email for sending your resume and ensure your resume gets the attention it truly deserves. We’ve also included 7 email samples and templates pertaining to ways and scenarios for emailing your resume.

So, let’s get started. 

How to email a resume: What to include in your resume email and how to format it

Emailing a resume isn’t as straightforward as simply introducing yourself in an email , attaching a file, and hitting the ‘send’ button. You need to give it the same attention and ensure it is impeccable as you did with your resume. 

There’s a strategy involved to ensure your email isn’t just seen but also resonates with the hiring manager or recruiter . So, we will start by discussing the essentials of what you should include in your resume email and show you how to format it.

What to write in an email when sending a resume

Here is what you need to include in your email as you send the resume. 

1. Express interest with a statement about the target position

Begin by stating which position you’re applying for. This immediately tells the recruiter or hiring manager what to expect from the email and sets a clear context. And while you’re at it, don’t just tell, express interest. Show that you want the job and that you care. 

Example: “I am writing to express interest in the Marketing Manager position at XYZ Company…”

2. Write an elevator pitch

It is a short, 30-second snippet about yourself, your qualifications, and what makes you the right fit for the job. It’s your chance to grab their attention right from the start and establish a difference with the competition. Think of this as selling yourself to the recruiter , your sales pitch, if you will.

Example: “I have over five years of experience  in digital marketing, and having successfully increased online conversions by 30% at my last role, I am excited about bringing my innovative strategies to a forward-thinking company like XYZ.”

3. Highlight relevant experience with similar roles or relevant results of similar jobs

Draw parallels between your past experiences and the role you’re applying for. Describe how your past has prepared you to handle the job with excellence. This section makes it easier for the recruiter to visualize you in the role, and they can immediately tell whether you’re fit for it. 

Example: “In my previous role as an Assistant Marketing Manager at ABC Corp, I spearheaded several social media outreach campaigns that led to a 20% rise in social media engagement and 50% brand recall.”

4. Point out that you’ve attached your resume (and cover letter, if applicable)

This might seem obvious, but it’s a courteous reminder that directs the employer to look for the attached documents. It is the main reason you are reaching out to them, and you want to make sure they don’t miss it. 

Example: “I have attached my resume and a cover letter for your perusal.”

Here are a few things you need to keep in mind for this:

• File names to send resume: Rename your files to be clear and professional (e.g., “JohnDoe_Resume.pdf” or “JaneSmith_CoverLetter.docx”).
• File formats: PDF is often preferred because it preserves formatting. Ensure the employer has not specified a different format.
• Cover letter: If the job description asks for a cover letter, or if you believe it will enhance your application, attach one. Some candidates even choose to paste their cover letter into the body of the email.

5. Offer to answer any questions that the recruiter might have (about interview dates, for example)

The idea here is for you to show your openness and indicate that you’re available for any follow-up or clarification as you email your resume to an employer. 

Example: “Should you have any questions or require further details, please don’t hesitate to contact me. I am also flexible for an interview at a time that’s convenient for you.”

6. Add your contact details and other relevant or helpful information

While your resume will have your contact details, writing them in the email ensures they’re easily accessible. This could include your phone number, your professional email address, your LinkedIn profile, or even a personal website if relevant.

Example: “You can reach me directly at (555) 123-4567 or via LinkedIn at linkedin.com/in/yourname.”

7. Request information on the next steps

Show eagerness and interest in moving forward in the recruitment process. You can make this your call to action, and it’ll entice them to give you a response as you wait — paving the way for further communication. 

Example: “I would appreciate the opportunity to learn more about the selection process and any next steps that might be coming up.”

Resume email format

We’ve covered the information your email must contain to be effective. Now, you need to know how to structure it in an email. As you can tell, the email you send here needs to be professional and use a formal tone. So, the format needs to be that of a formal email with:

• A clear subject line
• An email body
• A professional email closing

1. Subject line: How to write the subject line of an email when sending a resume 

Your subject line is the first thing the recruiter sees. You are emailing them for a clear and simple reason. So make sure the subject line tells them what that reason is. It should be clear, to the point, and relevant to the job application. Here are some tips:

• Mention the job title.
• If there’s a job reference number, include it.
• Personalize it if you know the recruiter’s name.
• “Application for content writer position – [your full name]”
• “Job application (#12345): [your full name] for sales manager role”
• “Referral from [referrer’s name]: [your full name]’s application for project manager”

2. Email body: How to write the body of a resume email

Your email body is where you give a brief introduction about yourself and explain why you’re a good fit for the job. This is where all the resume email essentials we discussed earlier go. It’s a more concise version of your cover letter. Here is how you write it with perfection:

• Start with a professional email greeting . If you know the hiring manager’s name, use it. If not, “Dear Hiring Manager” is a safe bet.
• Briefly introduce yourself and express interest with a statement about the target position in the email opening line .
• Show you’re a fit and sell yourself with an elevator pitch.
• Highlight relevant experience with similar roles or relevant results of similar jobs
• Mention that you’ve attached your resume (and cover letter, if applicable)
• Show your openness by offering to answer any questions the recruiter might have (about interview dates, for example)
• Add your contact details and other relevant or helpful information
• Request for information on the next steps

3. Email closing: How to end an email sending a resume

The closing of your email should be professional and courteous. It’s also an opportunity to express gratitude and show enthusiasm for the next steps. Here are the components of an effective email closing when sending a resume:

• Gratitude-driven closing line
• Professional sign-off: Use professional sign-offs like “Sincerely”, “Best regards”, or “Kindly”.
• Professional signature: Create an email signature that encompasses your full name and ways to get in contact with you. 

7 email sample for sending your resume for a job

Let’s explore three types of emails you might send during the job application process, each serving a unique purpose.

1. Sample email for sending a resume

This is basically an initial email to a prospective employer, and it serves as your digital handshake, setting you up for all further interactions. This introductory outreach email must strike a balance between showcasing your qualifications and expressing genuine interest in the role. 

Research the company and the role you’re applying for. By understanding the organization’s overarching goals and needs and how you fit in, you can tailor your email content to resonate more effectively with the hiring manager. Here is a resume email sample you can use:

Subject line: Graphic designer application – [your full name]

Dear [hiring manager’s name], My name is [your full name]. I am writing to express interest in the Graphic Designer position at [company name] that was advertised on [job board/company website]. My [x years] of experience in design positions me as an ideal candidate for this role. In my previous job at [previous company], I was responsible for [brief elevator pitch of accomplishments, skills, or duties that align with the new role]. I invite you to review my attached resume for more detailed information on my background and skill set. If you have any questions about my application or would like to discuss the role further, please feel free to contact me. Thank you for considering my application. Could you kindly provide information on the next steps in the hiring process? Best regards, [your full name] [your signature]

2. Sample email for sending your resume for a position you’ve been referred to

Referral emails harness the power of professional relationships. When someone vouches for your skills, it adds a layer of trust to your application. When writing this email, make sure to acknowledge the referring individual early on, as this connection may impact the hiring manager’s decision. 

Display gratitude for the referral and ensure that your message underscores the synergies between your experience and the role’s requirements. Here is an email sample you can emulate:

Subject line: Referral from [referrer’s name]: sales executive position

Dear [hiring manager’s name], Greetings! I am reaching out to apply for the Sales Executive role at [company name], a position I learned of through a referral from [referrer’s name]. I have a proven track record of increasing sales by [x%] in my last role at [previous company]. My experiences make me an excellent fit for this opportunity, as illustrated further in my attached resume. I am open to any questions you might have and would be happy to discuss the role and my qualifications further.  Thank you for your time and consideration. What would be the next steps in the selection process? Sincerely, [your full name] [your signature]

3. Sample follow-up email after sending your resume

See this email as a gentle nudge, a reminder of your enthusiasm for the role. That means your email shouldn’t come across as impatient but rather as a testament to your eagerness. 

The email should reiterate key points from your initial email and highlight your continuous interest in the position. 

Also, understand that timing is crucial—too soon, and you might appear desperate; too late, and the opportunity might have passed. Here is an email sample for this:

Subject line: Follow-up: [your full name]’s application for data analyst position

Dear [hiring manager’s name], I wanted to follow up on my application for the Data Analyst position at [company name], which I submitted on [Date]. As previously mentioned, I have a deep interest in joining your team and contributing my analytical skills to your esteemed projects. I invite you to review my resume for additional details on my qualifications. If you have any further questions or require more information, please don’t hesitate to reach out.  Thank you again for your time and consideration. May I inquire about the next steps in the application process? Kind regards, [your full name] [your signature]

4. Sample email cover letter with attached resume

An email cover letter with an attached resume is a concise version of a traditional cover letter. When you’re sending your resume via email , the cover letter content can be inserted in the body of the email itself, serving as an introduction to the attached resume. 

It should capture your qualifications and enthusiasm for the job while prompting the recruiter to view the attached document. Here is a sample email template you can use for this:

Subject line: Marketing specialist application – [your full name]

Dear [hiring manager’s name], I am writing to apply for the Marketing Specialist position at [company name]. With over [x years] of experience in [specific skill], I believe I am a perfect fit for this role. My attached resume provides detailed insights into my achievements and skills. Thank you for considering my application. I look forward to the possibility of contributing to your team. Warm regards, [your full name] [your signature]

5. Sample email for sending your resume for internship applications

When sending an email for an internship application, what will make you succeed is your passion for the field, your eagerness to learn, and how the internship aligns with your educational journey. This initial outreach sets the tone for your potential internship experience.

Here is an email sample you can use to write this effectively: 

Subject line: Internship Application for [department/role]

Dear [hiring manager’s Name], I am [your full name]. I am reaching out to express my interest in the [specific internship role] at [company name]. I am a [your major] major at [your university], and I believe this internship will provide experience aligning with my academic pursuits. Please find my resume attached. Thank you for considering my application. I am enthusiastic about learning and contributing to your team. Best, [your full name] [your university email address]

6. Sample email for expressing gratitude after sending resume

An email expressing gratitude after sending a resume can be a courteous way to reinforce your interest in the position and appreciate the recruiter’s time. This email should be succinct, showing gratitude while subtly reminding them of your application.

Here is a sample you can use:

Subject line: [your full name]’s application for [job role]

Dear [hiring manager’s name], I wanted to extend my gratitude for considering my application for the [specific role] at [company name]. I genuinely appreciate the time you invest in the hiring process and remain enthusiastic about the opportunity to join your team. Warm regards, [your full name] [your phone number]

7. Sample email for asking someone to review your resume

When seeking feedback on your resume, approach the person politely, stating why you value their perspective. This email should convey respect for the individual’s time and expertise, making it more likely they’ll assist. Here is an email template for this:

Subject line: Resume review request

Hello [person’s name], I hope this finds you well. As I embark on my job search, I am hoping to refine my resume and would immensely value your expertise and feedback.  Given your experience in [specific field or role], your insights would be invaluable. If you have some time, would you mind reviewing my attached resume? Thank you so much for considering my request. I genuinely appreciate your time and guidance. Best wishes, [your full name] [your signature]

Key takeaways

• When it comes to emailing your resume, always consider the email the email body a concise version of a cover letter. Start with a professional greeting, introduce yourself briefly, express your interest in the position, highlight relevant experiences, and always mention any attached documents like your resume or cover letter.
• Ensure that your resume (and cover letter, if applicable per the job posting) is attached to the email. It’s recommended to send them as PDFs to preserve formatting. Also, name your files professionally, ideally using your name and the document type (e.g., “JohnDoe_Resume.pdf”).
• Your email address , tone, and content should all exude professionalism. It’s best to use an email address that incorporates your name rather than nicknames or unrelated phrases. Your tone should be respectful and formal, avoiding slang or overly casual expressions.
• Need help with email marketing and lead generation ? We are ready to help. Nerdy Joe can help you get stellar results from our sophisticated email marketing efforts. Talk with us today. 

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How to Email a Resume to an Employer [Template + Examples]

3 key takeaways

• Before you email a resume, consider seven best practices.
• Follow five steps when writing a resume email.
• Teal’s Job Application Tracker with email templates and AI Resume Builder can help you create a resume and email for every stage of the application process.

While today’s job application process typically starts in an online portal, it’s sometimes beneficial to email your resume and cover letter.

In this guide, you’ll learn how to email a resume in ways that increase your chances of progressing in the hiring process.

Need to send your resume via email? Try Teal’s free Job Application Tracker with email templates to craft the perfect message in the same place where you write and manage your resume.

How to send a resume email

When you email your resume and cover letter, you’re pitching yourself for the job. 

Here are some tips to keep in mind when preparing an email to a recruiter or hiring manager:

• Use a professional email address. Avoid sending your resume using an email you created when you were 15. Don’t use one that includes anything unprofessional. Your email address should be your full name, or a variation, so you’re clearly identifiable. 
• Pick an optimal send time. You want to be at the top of the hiring manager’s inbox. That’s why early morning is the best time to send a resume email. If you’re working on it during other hours, consider scheduling the email. Gmail allows you to do this easily.

• Choose the right day. Let’s be real. Most people are busy on Mondays and winding down on Fridays. So your best bet is to send your email Tuesday through Thursday.
• Follow instructions. Some job listings have specific instructions on how to email a cover letter and resume. Some even request you include a word or phrase in the subject line. Your ability to focus on the details and follow instructions properly can set you apart. 
• Double-check. Typos happen and so do other digital mishaps. Use a tool like Grammarly to spell check and ensure your grammar is correct in your email, cover letter, and resume. Open your cover letter and resume and make sure the formatting looks good. Put the email address in last so you don’t accidentally send an incomplete email. 

Pro Tip: If you accidentally send an incomplete email using Gmail, you’ll see that your message has been sent and the options to “Undo” or “View Message” in the bottom left. Click “Undo” right away to unsend your email. 

These email best practices can help you start on the right foot. This is your first interaction with a company and you want to give a positive impression.

How to email a resume (7 tips)

Emailing a resume may seem simple, but there are nuances to consider when applying to a specific job. 

Here are top tips for sending a resume via email:

1. Create a well-optimized and formatted resume 

Resume creation is one of the most important things job seekers need to focus on. Your resume needs (not should) to be well-optimized and formatted. That means two things:

• Tailor each resume to match the job position
• Your resume is scannable and easy to read 

Using a resume template that fits your needs can help simplify the process. Teal offers a variety of templates to choose from, so your resume is easy to read and you don’t have to worry about the design and formatting all on your own. That way you can include the required sections and format your resume based on your desired role. Create a perfect resume using resume templates .

2. Tailor your resume

Using Teal Analysis Mode and Matching Mode, you can easily create a well-optimized resume. Just enter the job description and get a Match Score on your resume. Plus, you’ll get keywords and tips for how to improve your resume so it can stand out. 

Start by using Teal’s Resume Builder. Simply upload your LinkedIn profile or existing resume and get a customizable resume. From there, you can make changes and access the Analysis and Matching tools. 

3. Prepare your resume for email

Your resume format matters. In a single document, you’re sharing highlights of your career journey and relevant skills. Choosing the right one can grab a hiring manager’s attention. Some common resume formats include:

• Chronological resume
• Functional resume
• Combination resume 

These formats showcase information in different ways. Based on where you’re at in your career and the job you’re applying to, you can choose which format is ideal for your situation. 

Once your resume is ready and your resume emails optimized, the question remains:

Should you send your resume as a Word or a PDF file?

People often wonder what’s the best format to send a resume. First, go back to the job listing and see if there are instructions on how to email a resume. Some listings might say which format they prefer. If there’s no preference listed it’s up to you. But there are some things to consider when deciding between sending a PDF or Word doc for your resume file. 

Nicholas Hopkins, director and head of contract recruitment at VIQU IT Recruitment suggests using a Word Document for some important reasons: 

"You'd be surprised, but people still include personal details such as age. If the recruiter is committed to upholding diversity recruiting, they may also need to remove information such as your name, name of your school or university, and start and end dates for job experience. This is to limit potential occurrences of unconscious bias. Some common mistakes I have found people make when emailing their resume are including pictures or not including information on how recruiters can contact them."

Scott Lieberman, founder of Touchdown Money hires people for his small business and has been on the HR hiring committee of various companies for over 10 years offers a different point of view:

“Use a PDF formatted resume to attach to the email. A PDF ensures your resume is opened with the same formatting as you typed it.” 

So if you’re applying directly to a company, you might consider using the PDF format. You can feel confident that your formatting is intact. On the other hand, if you’re emailing a resume to a recruiter a Word Document may be a better option. 

Ultimately, the type of file you send is secondary to the contents of your resume. Make sure your resume looks organized and legible and that it’s optimized based on the job description. 

4. Write an effective email subject line

Emailing a resume won’t do much good if nobody opens the email. That’s where creating a clear and concise subject line helps. 

Avoid these subject line mistakes when emailing your resume:

• Leaving the subject line blank
• Only putting “job application”
• Very long subject lines

Instead, keep the subject line simple using this formula:

[Full Name Application]: [Adjective] [Job Title]  [Seeking New Opportunity at] [Company Name] [Job ID if available]

Email subject line examples :

Brad Smith Application: Collaborative Software Engineer Seeking New Opportunity at Google #530 Katie Johnson Application: Results-Driven Social Media Manager Seeking New Opportunity at Buffer  Jerry Johnson Application: Dynamic Program Director Seeking New Opportunity at LA Phil 

That’s the basic formula. You can tweak it to your liking, but leading with the most important details can make sure it’s not overlooked or confused for spam or promotional email.

Remember, companies may be hiring for multiple positions, so listing the job title can be helpful. Including your name makes it easier to search and listing the company name makes it specific. Lastly, adding an adjective and verb can give them a taste of who you are and what you can do for the company. 

For more tips on crafting an effective subject line, check out this guide on email subject for job application.

5. Email the right person

To help your email stand out and be more professional, email the person most involved in the hiring process. If the hiring manager’s name is listed on the job description, use it when addressing your email. Copy and paste carefully to avoid any misspellings. 

If you don’t see a name but there is a job title, do a little research and see if you can find the contact. For instance, find the company’s LinkedIn page and search through the employees for the title the role would report into or recruiting titles. If no contact details are available, use “hiring manager” or “recruiter.”

6. Give context

Don’t just shoot off an email saying “Resume attached!” An email is a short-form style of communication. It’s essential you lead with your point and why it matters to them. Don’t assume they’ll connect the dots, share concise context in the email and subject line.

Resume email example:

Dear Hiring Manager,  My name is [Full Name] and I saw the [Job Title] position listed on [Website/Where you found it]. As a [Job Role] with [X years of experience], I’d love to be considered. Attached you can find my resume and cover letter. Thank you for your time and I look forward to hearing from you. Sincerely,  [Full Name] 

7. Optimize and attach the resume file

Your resume should be 10 MB or less. If your PDF file size is too large, use a compression tool to make it smaller. It should be small enough to send without compromising on quality or the ability to read it. It’ll be of no use if someone downloads your resume but can’t read it properly.

Additionally, your resume file name should be clear and include your name, job position, and company. Instead of a jumble of non-descript numbers and letters, it should look something like this: 

BradSmithResume_SoftwareEngineer_Google BradSmithSoftwareEngineerResume_Google BradSmith_SoftwareEngineerGoogle

Having a clear naming convention can make it easier to find your resume for all parties involved. It also shows you’re being specific and applying for a particular role at a company, instead of sending off the same resume to several companies. 

When you’re about to attach your resume to your email, do so carefully. You don’t want to send the wrong attachment or the wrong version of your resume. You can be extra careful and send yourself a test email with your resume. 

Here’s how to send an email and attach your resume in Gmail:

• Log in to Gmail
• Click on the “Attach files” icon (look for the paper clip at the bottom of your email)

• Select your resume
• Press “Open”

After following those steps, your email should have the attached resume ready to send. Teal can help you create various versions of your resume and ensure it’s the right file type.

Consider emailing a cover letter

While emailing your resume, you should consider emailing a cover letter as well. If this is in the job listing, this is a must. Even if it’s not a requirement, attaching a cover letter can provide more context about your experience and bring your resume to life. 

The key is to include your cover letter as another attachment. Many people copy and paste their cover letter into the email body or combine it with their resume file. This should only be done if instructed to do so. It’s better to keep your message short and sweet and provide all job application materials as attachments. 

This makes them easier to download and share with other staff members. It’s also just a cleaner and more organized way to apply for a job.

What to write in an email when sending a resume

Here’s a step-by-step guide on what to write in an email when sending a resume.

Step 1: Address the hiring manager or recruiter

Your email should start with a friendly salutation like “Dear” and the email recipient. If you have the contact’s name, use it so it’s clear and personal. When there’s no name given, you can use hiring manager or recruiter. Avoid writing “To whom it may concern” which feels impersonal. 

Dear Hiring Manager,  Dear Recruiter,  Hiring Manager,  Recruiter,

Step 2: Write an intro

Your intro is where you set the stage. You’re establishing your reason for contact. Write clearly about your intentions and the purpose of your email. Here are some sample emails of several different situations and how to send a resume through email.

If inquiring about a job

I’m reaching out about your [job title] position listed on [website] and would love to learn more.

If applying for a job

I saw your [job title] posting on [website] and I’m interested in applying. 

If following up on a job

I wanted to follow up about the [job position] at [company]. Please let me know if there are any updates. 

Step 3: State your purpose for emailing

The body of an email is where you get to the heart of the matter and provide more details. 

I’m interested in the position and would love to know the best way to apply and submit my application. 

After reviewing the job description, I believe my skills and abilities would benefit your organization. I’ve attached my cover letter and resume for review.

I’d love to meet with your team to discuss my experience further. 

Step 4: End the email

The close of your email should remind them of your interest in the position—and have a dose of enthusiasm and gratitude so you leave a positive impression. 

I look forward to hearing back from you and learning more about the opportunity. 

I would love to discuss how my experience can be an asset in this position. Thank you for your time and consideration!

Let me know if you need anything else or have any questions. 

Step 5: Sign off

Your sign off can include “Sincerely” or “Best” and list your contact information. 

Example sign off :

[Full Name] [Email] [Phone Number] [LinkedIn profile, optional]

Tips on writing a resume email

The salutation and signature are easy enough, but the body of the email is where you’ll get more specific. You want to keep your message clear and inspire a call to action, which in most cases is a response, an interview, or a job offer. 

Tips to keep your resume email professional and concise:

• Keep it brief
• Don’t reiterate what’s in your cover letter
• Avoid sharing too much of your resume in the body of the email
• Aim for three to five sentences
• Don’t copy and paste your cover letter in the body, unless instructed to do so

Teal’s Email Templates feature can give you a head start. Inside the Job Tracker , you'll find email templates for applying for a job, following up on an application, following up after an interview, and even resigning from your job , and giving two weeks notice . That way, you don’t have to start from scratch or reinvent the wheel, so you can use your time elsewhere. 

How to follow up on your resume email

After sending an email with your resume and cover letter, the waiting game starts. It can be nerve-wracking, but there is one thing you can do (sparingly) to feel a little more in control—follow up. 

The art of email follow-up is crucial. You want to be enthusiastic but not too eager. Polite and not pushy. To follow up, send a well-written email using the email address you used to send your application materials.

Example follow-up email:

Dear [Hiring Manager’s Name],  Hope you’re doing well! I submitted my resume and job application materials for [job title] a few weeks ago. I wanted to check in and see if you have any updates on the hiring process. I’d love to chat with your team further about the role. Best,  [Full Name]  [Contact information]

Sending a follow-up may help you get a response so you know where you’re at in the process. It’s also about taking a proactive approach to your job search. In fact, some hiring managers expect interested candidates to follow up after an interview. That said, don’t overdo it. In most cases, you should wait until they respond before checking in again.

What NOT to do when sending a follow-up email after applying for a job:

• Use a different email than the one you used for your application
• Send an email too soon (wait a minimum of a week, but two to three weeks might be better) 
• Be demanding
• Forget to include your contact information
• Fail to mention the specific job posting 

For a detailed breakdown on following up on an open role, check out this guide on how to follow up on a job application .

Create a resume you’re proud to send

Learning how to send a resume the right way can mean the difference between getting a response and getting lost in the void. When applying for a job, communication matters. The way you send an email, what you say, how you say it, are all considered before you get an interview. 

So make sure your message gets your point across with an optimized resume that’s named properly and attached to the email. 

To help you feel confident and create a resume you’re proud of sending, use Teal’s Resume Builder. Importing your LinkedIn to create a resume has never been easier and using the range of templates can help you design something that feels like “you.” Also, see how your current resume matches the job description, so you can make improvements and boost your chances of a callback. 

Using both the Resume Builder and Email Templates feature is a winning combo that can remove some of the pain of creating a resume and sending professional emails. 

Sign up for Teal today to access resume and email templates.

Frequently Asked Questions

What should i write in an email when sending potential employers a resume.

In an email sending your resume, write “My name is [Full Name] and I’m interested in applying for [Job Title] at [Company Name]. Given my [years of experience], I think I’d be a great fit for this role and would love to talk further. You can find my resume and cover letter attached to this email. I look forward to hearing from you and discussing this further.”

How do you professionally say my resume is attached?

When sending your resume via email, let the email recipient know which documents are attached by saying “My [resume, cover letter, etc] are attached to this email for review.

Is it okay to email your resume?

You always want to follow the instructions provided by the company in the job listing. If the job posting states that you should send your resume via email, it’s not only okay but also necessary to follow those instructions. Other companies may prefer you use their job portal or other online method to submit an application.

Does it matter what time you email a resume?

When you send a resume matters. It’s ideal to send it first thing in the morning so it has a better chance of being seen. This may help your email stay at the top of the inbox instead of getting lost among unread emails. If your email provider allows it (Gmail does), schedule your email to send the next morning if preparing the email later in the day.

Melanie Lockert

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3 Email Templates To Send With Your Resume (Real Examples)

For every job opening, there are thousands of applications, emails, and resumes for that ONE position. How are you gonna stand out in that kind of crowd and why should you have to create a new email every single time to apply to a position? This folks, is the reason why you need a resume email template. 

You've got all the pieces—the polished resume, the tailored cover letter—but are they wrapped up with a bow that makes hiring managers say "I need to open this!"? In this blog, we'll show you how to turn those silent siren calls into handshakes and hellos.

What Should I Say In My Email?

When applying for a job, it's not just your resume that needs to be top-notch. The email you send with your resume is equally important. It serves as an introduction and provides the hiring manager with their first impression of you.

What To Say In Your Email

The subject line should be clear and concise, indicating the position you're applying for. For example: "Application for Project Manager Position - John Doe". This makes it easier for employers to organize applications.

In the body of your email, start by addressing the recipient appropriately (if possible). A simple "Dear Hiring Manager" will suffice if no specific name is given in the job posting.

Next, introduce yourself briefly and express interest in the role. Mention where or how you found out about this opportunity (for instance on a LinkedIn job post ). Follow this up by explaining why you believe that both parties could benefit from your employment – highlighting key skills or experiences relevant to what they are looking for.

What Not To Say In Your Email

Avoid sharing irrelevant personal information or being overly casual in tone – remember professionalism counts. Don't make negative comments about previous employers or jobs either (it only make you look like an a-hole). Instead focus on what you learned from those experiences and how they have prepared you for this new opportunity.

Finally, always proofread and proofread again (and again) your email before sending it off. A well-written, error-free email shows that you pay attention to detail - a trait most employers value highly.

How to Double Check Your Application Before Submission

It's well worth the extra effort to match your resume to the job description at hand. Your cover letter, too, should align with the company's values and goals for the role. Simply copying and pasting the same thing over and over decreases your chance of securing that all-important job interview.  

Resumes accompanied by tailored emails are 50% more likely to be read , so spend a little extra effort personalizing your message. 

Here are some things to keep in mind: 

• Hook them early with the cover letter and the e-mail. 68% of hiring managers will read a candidate's cover email before their resume.
• Proofread: 77% of hiring managers immediately disqualify resumes because of grammatical mistakes. 
• 40% of hiring managers spend less than a minute reviewing a resume , so put the most important information at the top. 
• Send it from a professional email address: 76% of resumes are discarded for an unprofessional email address.
• Set an application follow-up reminder on your calendar. Only 20% of applicants send a follow-up email after submitting their resume , but this can help bring your name top of mind and shows that you're organized. 
• Don't overlook your summary statement at the top of the resume. If it's too generic, a hiring manager may pass it over. 

Think of your summary statement as your elevator pitch. It must be impressive and memorable because it's the first thing a recruiter will read on your resume.

-Roma Konczak, Certified Resume Writer 

Attaching Your Resume And Cover Letter

Your resume should always be attached as a PDF file to ensure formatting consistency across different devices. If required, attach a cover letter separately rather than including it within your email content itself; again using PDF format wherever possible. 40% of hiring managers spend less than a minute reviewing a resume , so you need to make an impact easily and quickly. 

Remember that your resume should match your online presence, what you say in your cover letter, and also be tailored for the job position in question. 

Crafting a visually appealing resume is paramount. Use a clean, professional layout that makes your experience easy to read at a glance. Incorporate bullet points, bold headers, and a logical flow of information.

-Neil Danzger, Career Coach 

Sample Resume Email Template

Subject: Application for [Job Title] – [Your Name]

Dear Hiring Manager,

I am writing to apply for the position of [Job Title], as advertised on [where you found the job posting]. I believe my skills in [...], combined with my experience in [...] make me an excellent candidate.

Attached is my resume and cover letter outlining further details of my career history. 

Thank you very much for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.

Yours sincerely, [Your Full Name] [Your Contact Information]

Note: More samples are below.

Crafting the Perfect Resume Email Subject Line

Imagine your resume email subject line as a tightrope walker's first step: it must be sure-footed to capture and maintain interest. In today’s job search, this tiny string of text can make or break your chance at grabbing a hiring manager's attention. So how do you craft one that stands out?

Tailor Your Subject Line to the Job Description

Your mission is clear—get into the recruiter's world by echoing their language right from the start. A winning strategy involves mirroring keywords directly from the job listing in your email subject lines. It shows you're not just blasting resumes but are genuinely keyed into what they’re looking for.

If you're applying for a 'Senior Graphic Designer' position advertised with words like 'innovative' and 'creative', try "Innovative Senior Graphic Designer Application". This isn't just smart; it’s giving recruiters exactly what they expect to see when they sift through heaps of applications every day.

Keeping It Short and Professional

The art of brevity shines brightest in an email subject line. Long-winded phrases lose impact fast, so keep yours punchy yet professional—a balancing act worthy of any trapeze artist. You want them short enough to avoid being cut off on mobile screens while still conveying essential information.

Avoid slang and filler words that cloud clarity, sticking instead to essentials like your name, the job title, and maybe even a reference number if provided—just enough detail without spilling over into TMI territory.

Studies show us that an enticing subject line significantly influences whether an email gets opened or ignored—and since we know recruiters prioritize emails with clear relevant subjects—it pays (quite literally) to spend time perfecting yours.

Personalize Your Resume Email Greeting (hint, hint, use their name)

Finding the hiring manager's name can be like finding a coin in the Pacific Ocean, but it’s worth its weight in gold for making your application email stand out. A personalized greeting is more than just a courtesy; it shows you’ve done your homework and are genuinely interested in joining their team. 

Many times the hiring manager or recruiter's name is in the job listing. If you don't find the name there, you could start with LinkedIn or dig through the company website to uncover who’s holding the map to your potential new role.

Sure, “To Whom It May Concern” might seem safe, but let me tell you from experience—nothing beats using someone’s actual name. In an avalanche of emails that read "Dear Hiring Manager," yours pops up addressing them by name—it's bound to grab attention faster than others. 

Structuring Your Resume Email Body Effectively

Introduce yourself clearly.

Sending a resume via email starts with an introduction that's as sharp and clear as a well-tailored suit. Think of it this way: your intro is the handshake before the interview—firm, professional, and confident. 

Start by stating who you are in relation to the job title; if you're an experienced Project Manager applying for a similar role, make sure that's front and center. Next up? Contact details—a no-brainer but often overlooked piece of info including your phone number (yes, even relevant social media links if they showcase professional accomplishments). 

Keep it snappy though; recruiters don't have all day.

Dive right into why you’re emailing them—to send your resume—and do so in context to their company’s needs or goals. If there's one thing hiring managers appreciate, it’s candidates who've done their homework on what makes the company tick. Found a cool article about the company online? Recently heard the founder speak on a podcast? Mention it! 

Highlighting Relevant Experience and Skills

Your email body isn’t just about niceties—it should scream "I'm perfect for this" without sounding like an over-eager sales pitch. So when talking about experience and skills, align yourself laser-like with the job description provided by those internal recruiters or hiring manager(s). 

Here lies the sweet spot between boasting and modesty; weave in specifics from past roles that echo duties listed in the new gig. It shows not only preparedness but also how seamlessly you'd fit into their puzzle.

You might be tempted to list every skill under sun—but hold back. A shotgun approach rarely hits its target compared to a sniper’s precision shot at relevancy. Have numbers ready too—they speak louder than adjectives ever could.

Lastly, close out strong by reminding them where they can find more detailed stories of your work wins—in your attached word document cover letter or great resume (don’t forget these should follow a classic template or standard template depending on industry norms).

Keep it crystal clear: Introduce yourself with a spark, link your skills and experiences straight to what employers are looking for today. Stay concise so that readers can quickly find the essential details they need.

Include Relevant Social Media Links 

You've probably heard all about personal branding by now. How having polished social media profiles can bolster your professional image—or tarnish it if not done right. When relevant—and only then—it's smart practice to include links directly within your resume rather than separately emailing them where they may get ignored amidst text-heavy content.

Resume Email Templates

Below are some templates you can use. Remember to add your own touch to make these your own. 

Template 1: Email for someone who has been referred by a current employee

Subject: Application for [Job Title] - Referred by [Referrer's Name]

Dear [Hiring Manager's Name],

I am writing to express my interest in the [Job Title] position at [Company Name], as referred to me by [Referrer's Name], [Referrer's Position] at your esteemed company.

I recently had a conversation with [Referrer's Name] regarding my career aspirations and skills. They recommended that I apply for this role, believing that my background and experience align closely with the requirements of the position. I am excited about the opportunity to contribute to [Company Name] and am enthusiastic about the prospect of joining such a dynamic and innovative team.

In my most recent role at [Your Previous Company], I [describe your responsibilities, achievements, or projects that relate to the new job]. My experience in [mention specific skills or experiences relevant to the new job, such as managing a team, working on specific types of projects, etc.] has equipped me with the knowledge and skills necessary to make a significant contribution to your team.

Enclosed is my resume, which provides additional information on my professional background and accomplishments. I am particularly proud of [mention a significant achievement or project relevant to the new job], which I believe demonstrates my capability and potential in a role such as the one at [Company Name].

I am very interested in the opportunity to discuss how my skills and experiences align with the needs of your team and how I can contribute to the continued success of [Company Name]. I am available at your earliest convenience for an interview and can be reached at [Your Phone Number] or via this email.

Thank you very much for considering my application. I look forward to the possibility of working with you and am grateful to [Referrer's Name] for recommending me for this exciting opportunity.

Best regards,

[Your Name]

[Your Contact Information]

[LinkedIn Profile URL, if applicable]

Template 2: Response to a job posting

Subject: Application for [Job Title] - [Your Name]

I am writing to express my interest in the [Job Title] position, as advertised on [where you found the job posting, e.g., your company's careers page, a job board, etc.]. With my background in [mention relevant field or expertise], and my experience in [mention relevant experience or skills], I am enthusiastic about the opportunity to contribute to [Company Name].

In my current/previous role at [Your Current/Previous Company], I have gained substantial experience in [describe your relevant responsibilities, achievements, or projects]. I believe that my skills in [mention specific skills relevant to the new job] make me a strong candidate for this position. My experience has honed my [mention any relevant skills or qualities, such as problem-solving abilities, communication skills, etc.] and equipped me with a versatile skill set that I am eager to bring to your team.

Enclosed with this email is my resume, which provides further details about my professional journey. I am particularly proud of [mention a significant achievement or project that is relevant to the new job], which underscores my potential for contributing meaningfully to [Company Name].

I am excited about the chance to bring my unique talents to [Company Name], a respected leader in [mention the company's field or industry]. I am keen to learn more about your team and how I can contribute to your ongoing success.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my background, skills, and enthusiasms align with the needs of your team. I am available at your convenience for an interview and can be reached at [Your Phone Number] or via this email.

Template 3: Email for someone with interest in working for a company without a job notice

Subject: Expression of Interest in Opportunities at [Company Name] - [Your Name]

Dear [Hiring Manager's Name or Relevant Department Head],

My name is [Your Name], and I am writing to express my keen interest in potential career opportunities with [Company Name]. Although I understand there may not be current openings that fit my expertise, I am particularly drawn to your company's work in [mention specific areas of the company's work, values, or projects that attract you].

As an experienced professional in [mention your field or area of expertise], I have developed a comprehensive skill set that I believe would be beneficial to your team. In my most recent role at [Your Current/Previous Company], I [describe your responsibilities, achievements, or projects that relate to the type of work done at the company]. This experience has equipped me with [mention specific skills or experiences that are relevant to the company's field or ethos].

Enclosed with this email, you will find my resume, which provides detailed information on my professional background and accomplishments. One of my notable achievements, [mention a significant achievement or project], highlights my capability and innovative approach, which I am eager to bring to [Company Name].

I am attracted to [Company Name] because of [mention specific reasons such as the company's reputation, values, the type of projects they handle, their work culture, etc.]. I am enthusiastic about the possibility of contributing my skills and experiences to your esteemed company and am eager to engage in challenging projects that align with [Company Name]'s objectives.

I would greatly appreciate the opportunity to discuss how my background, skills, and enthusiasm might align with the future needs of [Company Name]. Please feel free to contact me at [Your Phone Number] or via this email to arrange a conversation at your convenience.

Thank you for considering my unsolicited request. I look forward to the possibility of discussing employment opportunities with [Company Name].

Send Your Resume With Ease

When you're applying for job after job and sending job application and resume emails one after another - it helps to have a template to fall back on. Who needs the hassle of having to come up with a new email every time you apply for a job? 

The best thing, you can use Magical to create and store your send resume email template. Magical is a free Chrome extension that helps you with all your repetitive tasks. All you have to do is download it and you'll be on your way to saving 7 hours a week on average.  

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Emailing Your Resume: The Guide with Sample Emails for a Job

In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.

The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.

Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.

Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.

This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.

Preparing Your Resume for Emailing

Tailoring your resume to match job description.

When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.

The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.

To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.

Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.

Formatting Your Resume for Email Attachment

Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.

Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.

keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.

Saving Your Resume in Different Formats (PDF, Word, etc.)

After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.

In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.

Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.

Preparing Your Email

When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:

Subject Line

The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.

Recipient Information

Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.

Message Format

When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.

Message Content

The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.

In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.

Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.

The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.

The Do’s and Don’ts of Emailing Your Resume

After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:

Use a clear and professional email address.  Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.

Write a clear and concise subject line.  Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.

Personalize your email.  Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.

Attach your resume using an appropriate file name.  Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.

Write a strong and concise email message.  Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.

The Don’ts:

Send a generic or impersonal email.  Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.

Send your resume as the body of an email.  Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.

Use slang or informal language.  Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.

Forget to proofread your email.  Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.

Send your email without a closing statement or action.  Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.

Writing a Cover Letter for an Email

When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.

Purpose of a Cover Letter

The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.

The Importance of Customizing Your Cover Letter

Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.

Writing Tips for a Cover Letter

When writing your cover letter for an email, keep the following tips in mind:

• Keep it concise and to the point. Your cover letter should be no longer than one page.
• Address the hiring manager by name. If you can’t find their name, use their job title.
• Explain why you’re interested in the position and what you can bring to the table.
• Highlight your achievements and how they relate to the company’s needs.
• Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
• Proofread your cover letter to avoid any typos or grammatical errors.

By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Example of a Cover Letter for Your Resume

When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:

Sample Cover Letter for Entry-level Position

Dear [Hiring Manager’s Name],

I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.

During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].

I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.

[Your Name]

Sample Cover Letter for Experienced Professionals

I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].

Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.

In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.

Thank you for considering my application. I look forward to discussing my qualifications further.

A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!

Sample Emails for Job Application

When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.

Email Example for Job Application

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.

Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.

Thank you for considering my application.

Sincerely, [Your Name]

Follow up Email Example

Subject: Following Up on [Job Title] Application

I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].

I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.

I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.

Thank you for your time and consideration.

Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.

Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!

How to Follow Up After Sending Your Resume?

As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.

Importance of Follow-up

Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.

Timing Your Follow-up Emails

The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.

Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.

Sample Follow-up Emails

Here are some sample follow-up emails you can use after sending your resume:

I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.

Best regards,

I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].

Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.

Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.

Email Scams Targeting Job Seekers

As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.

Red Flags to Watch Out For

Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.

Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.

Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.

Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.

How to Avoid Email Scams

Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.

Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.

Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.

Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.

Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.

Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.

Email Etiquette

Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.

Tips for Professional Email Etiquette

When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:

1. Use a Professional Email Address

Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.

2. Use a Clear and Concise Subject Line

Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”

3. Begin with a Polite Greeting

Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”

4. Use a Professional Tone and Language

Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.

5. Keep the Email Short and to the Point

Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.

6. Use Proper Email Formatting

Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.

7. Double-Check for Errors

Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.

8. Use a Professional Email Signature

Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.

Common Email Etiquette Mistakes to Avoid

While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:

1. Sending Emails with Typos or Grammatical Errors

Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.

2. Using Informal Language or Abbreviations

Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.

3. Writing Lengthy and Rambling Emails

Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.

4. Not Responding in a Timely Manner

Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.

5. Forgetting to Attach Relevant Documents

If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.

Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.

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5+ Sample Emails When Sending a Resume to an Employer [Mail Templates]

Are you applying for a job via Email?

If yes, then this guide will help you understand the fundamentals of sending a resume to an employer via email. 

In this digital age, sending your resume via email has become the norm. However, it's not just about attaching your CV and hitting 'send.' The email you craft to accompany your resume can be the game-changer that sets you apart from the crowd.

The answers to these questions will help you understand the professional approach of sending your resume via email:

• How to Email a resume in 2023?
• What should you avoid while sending a resume to employers?

Before sending your resume, we recommend proofreading it twice to remove unwanted errors. For instance you can also use the resume scoring facility of HyreSnap Online Resume Builder to check your resume’s compatibility with the opportunity.

We highly recommend sending your resume only after you are completely satisfied that you have a perfect resume. For now, let’s move ahead and check the guidelines that you must follow while sending your resume to employers via email:

How to Email a Resume in 2023?

Emailing a resume in 2023 follows many of the same principles as in previous years, but it's important to ensure your email and resume are well-formatted, professional, and tailored to the specific job application. Here's a step-by-step guide on how to email a resume effectively:

• Create a Professional Email Address: Use a professional and straightforward email address for sending your resume. If your current email address is unprofessional, consider creating a new one with your full name or initials.
• Craft a Clear and Concise Subject Line: Your email subject line should be clear and relevant. Include your name and the purpose of the email, such as "John Smith Resume for [Job Title]."
• Address the Recipient: Use a polite and appropriate salutation, such as "Dear [Hiring Manager's Name]" if you have that information. If not, you can use "Dear Hiring Manager" or a similar generic greeting.
• Write a Professional Email: Compose a well-written and professional email. Start with a brief introduction of yourself and the position you are applying for. Mention where you found the job listing.
• Attach Your Resume: Attach your resume as a PDF or Word document. Most employers prefer these formats. Make sure the file name is clear and includes your name, such as "JohnSmith_Resume.pdf."
• Cover Letter (Optional): If you are sending a cover letter, include it as a separate attachment. Mention in the email that the cover letter is attached.
• Signature: Include a professional email signature with your full name, phone number, and LinkedIn profile (if applicable).
• Proofread: Carefully proofread your email for spelling and grammar errors. Mistakes can create a negative impression.
• Send a Test Email: Before sending the email, send a test email to yourself or a friend to ensure everything appears as intended, including attachments.
• Follow Up: If you don't receive a response after a reasonable time, it's acceptable to send a polite follow-up email to express your continued interest.
• Respect Privacy: Ensure the recipient's privacy. Don't share personal or sensitive information in your email.
• Save the Sent Email: After sending the email, save a copy in your "Sent" folder for your records.
• Mobile Optimization: If you are sending the email from a mobile device, make sure the email and attachments are properly formatted.

Remember that every job application is unique, so customize your email and resume for each application. Tailor your email to express your interest in the specific position and company.

Things to Remember & Avoid While Writing an Email to Employers

When writing an email to employers for job applications or professional communication, there are certain things to remember and specific pitfalls to avoid. Here's a comprehensive guide on what to keep in mind and what to steer clear of:

Things to Remember:

• Professional Email Address: Use a professional email address that includes your name, such as " [email protected] ."
• Clear Subject Line: Craft a clear and specific subject line that conveys the purpose of your email.
• Polite Salutation: Use a polite and formal salutation, e.g., "Dear Mr. Smith" or "Hello [Hiring Manager's Name]."
• Professional Tone: Maintain a professional and courteous tone throughout your email. Avoid casual language and slang.
• Concise and Organized: Keep your email concise and well-structured. Use short paragraphs and bullet points for clarity.
• Personalization: Tailor your email for each employer and job application. Mention specific details about the company or job to show genuine interest.
• Grammar and Spelling: Proofread your email for grammar and spelling errors. Mistakes can create a negative impression.
• Attachments: Clearly state if you have attached documents, such as your resume or cover letter. Ensure they are properly named and formatted.
• Respect Their Time: Keep your email concise and to the point. Avoid lengthy emails and respect the employer's time.
• Highlight Your Value: In job application emails, briefly highlight your qualifications and why you're a strong fit for the position.
• Express Gratitude: Express appreciation for the employer's consideration, e.g., "Thank you for taking the time to review my application."
• Professional Signature: End your email with a professional signature that includes your full name, phone number, and LinkedIn profile (if applicable).
• Follow Application Instructions: Ensure you follow any specific application requirements or instructions provided in the job posting.
• Prompt Response: If the employer responds to your email, respond promptly, as it demonstrates your professionalism and interest.

Things to Avoid:

• Unprofessional Email Address: Avoid using unprofessional or inappropriate email addresses for job-related communication.
• Vague Subject Lines: Don't use vague or generic subject lines that don't indicate the purpose of your email.
• Casual Language: Avoid using overly casual or informal language in your email. Maintain professionalism.
• Lengthy Emails: Don't send overly long emails. Keep your email concise and to the point.
• Ignoring Instructions: If the job posting provides specific application instructions, do not ignore them.
• Ignoring Attachments: If the job posting requests specific documents, don't forget to attach them to your email.
• Neglecting Proofreading: Avoid sending emails with grammar and spelling errors. Always proofread your messages.
• Impersonal Communication: Don't send generic, one-size-fits-all emails. Personalize your messages for each application.
• Lack of Follow-Up: If the employer responds to your email, don't forget to follow up and continue the conversation.
• Inconsistent Tone: Maintain a consistent professional tone throughout the email. Avoid switching between formal and informal language.
• Ambiguity: Be clear and specific in your email's content. Avoid ambiguity or unclear language.

By remembering these best practices and avoiding common pitfalls, you can create professional and effective emails when communicating with employers, ultimately increasing your chances of success in your job search.

5+ Email Samples When Sending a Resume to an Employer

Here are five professional email samples that you can use as templates when sending your resume to potential employers for different purposes, such as job applications, follow-ups, and networking:

Job Application Email

You can refer to the below listed job application email sample while sending your resume for the first time to any employer via email:

Subject Line: Application for [Job Title] - [Your Name]

Email Content:

Dear [Hiring Manager's Name],

I hope this email finds you well. I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website].

I have attached my resume and cover letter for your consideration. I believe my [mention a relevant skill or experience] makes me a strong candidate for this role.

Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications align with the needs of your team.

[Your Full Name]

[Your Phone Number]

[LinkedIn Profile (Optional)]

Follow-Up Email After Application

You can use the below given email example to follow-up with your employer after some days of sending your resume via email:

Subject Line: Follow-Up on My Job Application

I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name] and wanted to follow up on my application.

I am enthusiastic about the opportunity to join your team and believe that my qualifications align with the requirements of the role. If you need any additional information or would like to schedule an interview, please feel free to reach out.

Thank you for your time and consideration.

Networking and Introduction Email

You can refer to the following email sample to expand your professional network and make new connections in your service niche:

Subject Line: Introduction and Networking Opportunity

Dear [Recipient's Name],

I hope this email finds you well. I recently came across your profile on LinkedIn and was impressed by your experience and expertise in the [Industry/Field].

I am passionate about [mention your career interests or goals] and am always eager to connect with professionals in the field. I have attached my resume for your reference and would welcome the opportunity to connect and learn from your insights.

Thank you for your time, and I look forward to the possibility of networking with you.

Best regards,

Thank You Email After Interview

You can use this email sample to thank your employer after attending a personal interview session:

Subject Line: Thank You for the Interview - [Job Title] Position

Dear [Interviewer's Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed our conversation and am even more excited about the possibility of joining your team.

I appreciate your time and consideration and look forward to the next steps in the process. Please feel free to reach out if you need any additional information from my end.

Thank you once again for the opportunity.

Response to a Networking Contact

You must refer to this email sample before responding to any connection request by any other professional in your service area:

Subject Line: Re: Our Recent Conversation

Dear [Contact's Name],

Thank you for reaching out and for our recent conversation. It was a pleasure to connect and learn more about your experiences in the [Industry/Field].

I have attached my resume for your reference. I would welcome the opportunity to explore potential collaboration or any insights you can share regarding [mention a relevant topic or interest].

Thank you once again for connecting, and I look forward to the possibility of future discussions.

These email samples can serve as templates that you can adapt and customize for your specific circumstances and job applications.

HyreSnap Online Resume Builder

These email guidelines and samples will help you interact with your respective employers effectively and professionally. However, we recommend checking your resume before sending it to the employer. For that, you can use HyreSnap Online Resume Builder that offers a resume scoring facility.

Apart from this, you can use this marvelous resume building to craft a technically strong resume for your next job search. Below are some highlighting offerings of this 21st century resume-making platform:

Key Takeaways

We have listed every important step to craft a professional email for interacting with employers and sending them resumes professionally in 2023. However, if you missed anything, please check the key takeaways mentioned below:

• Use a professional email address like [email protected]
• Write a catchy subject line to help the employer understand your motive
• Use easy-to-read English language for better readability
• Attach your updated resume to the email
• Proofread your email twice before sending it to your respective employer

Apart from this, if you have any confusion, please tell us your queries at [email protected] . Our experts will be more than happy to solve all your career issues and help you build a bright career in this highly competitive era.

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Resume Email Sample [How to Email a Resume]

Effective job inquiry emails samples

In this article, we discuss the appropriate email format for sending a resume and why it's important to consider.

We also provide job application email templates you can use in your search.

Many roles you apply for will only require you to submit your resume online, especially if your search is primarily through LinkedIn and other job boards.

However, research based on over 13 million applications shows that while most job applications come through company career sites and job boards, only 1.4% and 0.7% of these applicants, respectively, were actually hired.

You're much more likely to be successful in landing an offer if you go through a hiring manager (32.5% applicants hired), recruiter (14.1%), or a referral (7.8%).

As you realign your job search strategy toward these more effective methods, you'll find that the process entails significantly more direct human contact.

Instead of passively submitting your resume through a portal and hoping for a response, you'll likely email it to someone who works at the company, a recruiter, or a hiring manager.

Even if your internal contact is a close friend, we encourage you to pay special attention to any job-related communication.

Whenever you email your resume, keep the following general guidelines in mind:

• To be on the safe side, always assume that any email you send will get forwarded to the appropriate decision-makers.
• Remember that anything that you put in writing can help demonstrate your professionalism and further make your case - or it can work against you!
• Assume that any written communication until you have an offer in hand will be used as part of the evaluation process.
• Always attach your resume in PDF format. A PDF file will ensure that your formatting remains consistent and that your content isn't accidentally modified.
• Keep your emails short and to the point. While you want to provide a brief overview of why you are a good fit, an email is not the appropriate outlet for a full-fledged cover letter.

If you are responding to a job posting that requires you to submit your resume via email

Subject Line : [ Position Title] - [Company Name]

Dear [Recipient Name],

I am writing to express my interest in the [Position Title] with [Company Name], which I learned about through [source name].

Based on my experience as [insert relevant experience(s) here], I believe that I would be a strong contributor to your team.

In particular, I am interested in joining [Company Name] because [insert reason related to role responsibilities, transferable skills, growth opportunity, etc.].

Please see my attached resume for more detail regarding my background and let me know if you have any questions.

Thank you for your consideration, and I look forward to hearing from you regarding potential next steps.

Best regards,

If you are sending your resume to a recruiter who contacted you on LinkedIn, someone you met at a networking event, or a personal contact

Subject Line: Resume - [ Position Title] - [ Company Name]

It was nice speaking with you [yesterday / at the networking event / etc.] !

As we discussed, I am interested in being considered for the  [Position Title] position with [Company Name].

I attached my resume for your review, and feel free to forward it along as needed.

Please let me know if you have any additional questions regarding my background, and I look forward to hearing from you soon.

If you are sending a cold email to inquire about potential openings

Subject Line: [ Company Name] – Opportunity Inquiry

I am a [Position Name] with experience in [describe experience areas].

I am interested in pursuing a [Position Title] position with [Company Name] and am reaching out to ask whether there are currently any open opportunities that I might be a good fit for.

I am particularly interested in joining [Company Name] because [insert specific reason(s) here].

I attached my resume for your review. Please let me know if you have any questions regarding my background.

Thank you for your consideration, and I look forward to hearing from you soon.

About Resume Pilots

Resume Pilots is an award-winning executive resume writing firm and a proud member of the Professional Association of Resume Writers and Career Coaches. Our previous clients include CEOs and senior executives at the world's leading companies.

As a professional services firm, we take your reputation seriously. We are committed to delivering writing excellence and superior service while operating with integrity and discretion. Recruitment firms we partner with also trust us to consistently deliver quality documents for their clients.

Our writers have studied in the Ivy League and other top-tier universities and have strong writing backgrounds coupled with industry experience.

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To learn more about our services, book an introductory call with our founder here or email [email protected] .

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About the Author Matt Glodz

Matt Glodz is the Founder and Managing Partner of Resume Pilots and a Certified Professional Resume Writer. After studying business communication at Cornell University, Matt worked within Fortune 500 companies, where he noted that qualified candidates were frequently denied interview opportunities due to poorly written documents. At Resume Pilots, Matt combines his business and writing background - which includes prior work for a Chicago Tribune publication - to craft resumes that give his clients the best chance of landing interviews. He works with clients ranging from CEOs to recent graduates and has been writing resumes for over 10 years. He has been quoted on numerous business and career-related topics in outlets including Business Insider, CNBC, Fortune, Glassdoor, The Ladders, and Thrive Global.

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Email to Send Resume: How to Build Yours [+ Template]

In This Guide:

Emailing resume to an employer, follow the directions, use a clear subject line, keep it simple, include an introduction in your email, attachments vs. pasting plain text, finish off with a clear call to action, include your signature, use a professional email address, use the name of the person you’re emailing, name your attachments properly, mention your attached files, proofread your documents, send a test email message.

You have created a resume that stands out and is ready to get you your big interview.

That’s great, but now how do you get in touch with a hiring manager?

You always have the option of applying to specialized websites for job applications, or use the company’s website.

But there is a better and much more effective way.

It may seem a little old-fashioned, but getting in touch with the hiring manager through email definitely has its charm.

As most applications are usually sent through automated systems or websites, the personal touch is almost missing.

But sending your resume through email shows your personal interest in the company, and this would always work in your favor.

In this article, we will go through all the basics you need to cover in your email:

• Finding contact information of the hiring manager
• Formatting your email right
• Attachments and the right format for them

As well as:

• Some tips and tricks you need to consider
• Sending your cover letter (if required)

And we will top it all off with some great examples.

If you still have some hesitations about your resume, you should check out our Resume tips before sending out your resume.

But if you think your resume is good to go, we’re diving right into the topic.

Upload & Check Your Resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

There are quite a few steps that you need to do in order to play your cards right.

But don’t worry, we’ve got you covered.

We are going to go through every step of the email and get you good and ready.

Find the hiring manager’s contact details

The first step you might want to try is just googling what you need.

Make sure you use the right format for that - “[Company Name] [Team Name] Manager”, for example, “Google IT Manager”.

If that does not work, you can try a little more direct method - call the company and ask for the hiring manager’s contact details.

As a final resort, you can try LinkedIn. Most companies and their employees have well-developed accounts there. Consider upgrading your LinkedIn profile as well.

Try finding your hiring manager and send an invitation to the hiring manager, saying that you would like to apply for an open position.

Most likely they will be happy to share their email address, but even if they are not, at least you are no longer anonymous.

You are very likely to get to the desired email that way, so don’t waste your chance.

The most important part of sending your resume is to follow the instructions.

Make sure you do exactly what the job listing states.

If the listing asks you to save your resume under a specific name, be sure to do so.

If the job ad states that it requires a resume in a particular format, you have to make it in that exact format.

Just to remind you, these are the basic resume formats:

• Reverse Chronological Resume Format
• Functional Resume Format
• Hybrid Resume Format

And why this is crucial - because employers are less likely to consider your application if you did not follow the instructions exactly.

So make sure you do so.

The subject of an email is the first thing your potential employer is going to see.

So make sure you format it correctly or your email might never be opened.

You have to make the subject line state clearly what is the purpose of the email, so that it does not get mistaken for spam.

Your subject line should include exactly three items, and not a letter more:

• The term “job application”

For example:

IT Specialist - job application - John Doe

You don’t want to make the body of your email too fancy.

Use a font that is easy on the eyes, don’t make it colored and stay away from emoticons.

You don’t know what email client your email will be opened on, so make it as simple as possible.

If you don’t, there is a great chance that you and your potential employer would see a very different email.

As it comes to your narrative in the email, again - keep it simple.

You need to introduce yourself, explain the purpose of the email and outline the documents you have attached.

Don’t use any fancy narrative, and absolutely stay away from attempts at jokes.

You need to consider that the hiring manager might be overwhelmed with work when they receive your email.

So you need to make sure your email’s point is clear from the beginning.

You can think of your email introduction like a Cover Letter .

But a cover letter that is much shorter and focused exactly on one point - getting the hiring manager’s attention.

Don’t copy sections from your cover letter, if you have one.

Instead, just summarize your career highlights in a few short sentences.

There are two options for sending your resume through email:

• Paste your resume as plain text in the body of your email
• Attach the file to the email

The first option should be used only when the employer does not accept attached files.

If that’s the case, remember - keep it simple. No fancy formatting, only plain text.

The better option, if it is available, is to attach your resume.

What you need to know here is that you absolutely should make it in PDF format.

That way, you can be sure that no matter what formatting you have, it will be preserved.

Another thing you need to look out for is the size of your document.

Anything larger than 10 MB is too big, and you need to consider compressing the file.

If you want to grab the hiring manager’s attention even more, you can try to finish off with a clear call to action.

You might wonder what that means.

Think of your email as making a sales pitch.

You are selling the company something of value, and that thing is you.

People don’t mind being sold to, as long as it is done right.

So take advantage of that.

You can finish off your resume with a call to action, which can be as simple as:

Can we schedule a meeting next week to discuss my ideas of your company’s growth?

And you are automatically one step ahead.

And finally, top it all off with your signature, so that it would be easy for the hiring manager to get in touch with you.

What should the signature include?

A few basics are more than enough:

• Start it off with “Sincerely”, or a synonym
• Your full name
• Email address
• Phone number

You can also add:

• LinkedIn profile
• Personal or professional website

Tips for emailing a resume

Okay, now you have the basics for your email.

But there are still some details that we should cover to ensure your success.

One of the first things that the hiring manager sees when receiving an email is the email address it comes from.

If they see an unprofessional email address, your message is in danger of forever remaining unnoticed.

If you don’t have a professional email address, consider creating a new one, dedicated for job applications.

When creating a professional email address, make sure it contains your name or part of your name.

The most common formats for this purpose are:

• [email protected]
• [email protected]
• first [email protected]
• [email protected]
• [email protected]

(first or f being your first name, and last or l being your last)

That’s a detail you might want to spend some time on.

Addressing the hiring manager by name in your email shows that you took the initiative to research the company.

And that is absolutely a great plus for you.

You would want to start off with a standard greeting, like “Dear Mr. Doe”.

Stay away from informal greetings, like “Hi, John” or “Hey, Mrs. Doe”. These don’t work in your favor and cancel out all the work you put in finding their name.

If you can’t find the name of the hiring manager, the next best thing is to address your email to the human resources manager, or the department you want to work for.

If you are sending your resume as an attached file in an email, you need to think about the name you give to that document.

Don’t forget that your potential employer can see the name you have given to your document.

What you would want the name of the file to include is your name and the word “resume”. For example: John Doe_Resume. pdf .

Don’t miss out on writing your name in the file.

You lose every chance of having your resume checked out if you send it with a name like “Resume”, or even worse - “Resume1” or “Resume2”.

That kind of name can only show your potential employer that you are not really interested in the position.

The main goal of your email is to lead the hiring manager to your attached resume.

So mentioning once again your attached files might not be overdoing it.

Actually writing out “please find attached my resume” or something in this sense, reminds the hiring manager not to overlook your resume.

But forgetting to attach your files is probably the worst thing you can do to your chances of getting the job.

That makes you seem unorganized and most hiring managers would not consider you an option, as they are actively looking for great organizational skills for every position.

Before sending anything, you would want to double- , even triple-check your email and documents.

Employers expect the same level of professionalism in emails, as they would expect if you start working for their company.

Make sure you use spell-check and check your grammar and capitalization.

It’s important to proofread your subject, body and attachments before sending your email..

Some of the email providers have built-in spell-checkers that you can use.

But no matter the spell-checker, don’t ever rely solely on it.

Spell-checkers can miss many grammar and spelling mistakes.

Make sure you re-read your email yourself and ask a friend to look it over as well.

The last thing you might want to do is send yourself a test email.

By doing so, you can see any mistakes in your formatting or attached documents .

And it’s better for you to see them, rather than the hiring manager.

What you want to be on the lookout for when sending a test message:

• Are there any typos or grammatical mistakes in your email
• Are all the attached files present in the email
• Do all attached files open up correctly

If you are good on all three points, you are ready to send your email off to the employer.

Email to send Resume - Template

And now, as we promised, we are going to give you an example of everything we covered above.

Follow it, and you will have your email ready in no time.

Subject: [ Job position ] - job application - [ Your name ]

Body: Dear, [ Hiring manager’s name ],

Please find attached a copy of my resume for the [ Job position ] with [ Company name] .

With [ X ] years’ experience in [ areas of expertise and skills ] and a proven record of [ list a few key achievements ], my goal is to leverage my expertise to help [ Company name ] succeed in achieving [ company vision / team goals ] .

[ Your Name ]

[ LinkedIn ] - optional

[ Portfolio ] - optional

[ Personal or professional website ] - optional

Takeaways: Email to send resume

We are all done.

Now you know how to structure your email for job applications.

You are now ready to build your email and grab the hiring manager’s attention with it.

Don’t forget our tips and tricks, and make your email the best it can be.

Check out our example once again and make your email get you your next interview in no time.

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Apr 14, 2023

How to email a recruiter – with 14 samples and a template

This article explains the fundamentals of writing a fantastic email to a recruiter, finishing with 14 superb email samples.

Lawrie Jones

Table of contents

Recruiters are like gatekeepers to the world of work. Impress them, and you could secure the job of your dreams (or get one step closer!). Every email to a recruiter must make an impression, marking you out as a candidate they want to communicate with.

How? Let's show you...

This super-detailed article explains the fundamentals of writing a fantastic email to a recruiter. We'll break down the professional recruiter email format and provide 14 superb email samples you can use for (almost) every email situation. If that's not enough, we describe how to respond to a recruiter's email, presenting yourself professionally.

We can't guarantee you'll get the job (or even an interview). Still, our professional emails to a recruiter will give you the best chance.

How to write recruitment emails

When writing to recruiters, every word matters. Recruiters are in high-pressure jobs where they often look for reasons to get rid of applications.

Don't believe us? The average US applicant must apply to over 100 positions before they get one.

Every email to a recruiter must sell you as a candidate. How? Here are some top tips for writing a professional recruitment email:

• Stick to the formal format (which we outline below!)
• Treat every recruiter with respect, and use a professional tone of voice
• Use an appropriate greeting and sign-off
• Make it as easy as possible, and provide everything they need (like a CV, portfolio, or other work examples)
• Explain why you're an ideal candidate
• Describe how you’ll add value to a team, department, or organization
• Push for communication and clarity on the next steps

If you're writing to a recruiter, always remember that professional email etiquette applies.

This might seem like a lot to take in, but don't worry. We demonstrate the best practices for email communication with recruiters in our samples below. But first, let's begin by breaking down the recruiter email format...

Recruitment email format

The recruitment email format follows the standard rules . The email structure has four parts that we'll explore:

• Subject line
• Addressing a recruiter

Let's start with some of the fundamentals of crafting pro messages to recruiters.

You'll want to deliver an attention-grabbing email opening . The best email beginnings are clear, easy to understand, and offer a little insight into your character.

Wondering about email length? Recruiters are busy, so keep all messages clear and concise. Check out our samples below to see how we're packed in massive amounts of information into just a few paragraphs.

Remember to check each email for the proper punctuation and grammar. If you're not a super-speller or great at grammar, use an online program to check before sending (or use Flowrite!).

Here's a step-by-step breakdown of the suitable format for sending an email to a recruiter:

1. Recruitment email subject line

When creating a recruiting email subject line, remember we're trying to be formal, not funny. Stick to the tried and tested approaches that we know work. Keep your subject lines short and to the point, and ensure they're relevant to the email content.

• Application for (job name)
• Are you accepting applications?
• I'm interested in any roles you may have
• Can you update me on the progress of my application?

You can add some adjectives to make them attention-grabbing and help you stand out. (But avoid using misleading or vague subject lines as these could affect your application.)

• Experienced freelance programmer available!
• Do you need more talent for your team?
• I'd love to work for (organization name)

2. How to address a recruiter in an email

Whenever emailing a recruiter, remember you're engaging with a professional. So, use a proper salutation and personalize it using their full name.

It takes seconds to search for a person on LinkedIn, so there's no excuse for not using somebody's name and proper title.

• Hi (person's name)
• Dear (person's name)
• Dear Dr (etc.)

3. Recruitment email body

As we've said before, recruiters are busy people who spend their days sifting through CVs and answering emails. They don't have the time to mess around, so after a brief introduction, get straight to the purpose of the email.

• My name is (your name), and I'm contacting you to see if you have any opportunities for an experienced programmer.

This is a great intro that explains everything they need to know. Then, they can choose to read on or respond.

Next, you'll want to provide a little background. You can add details of your relevant qualifications, skills, and experience.

• I've worked as a programmer at (company name) for 5 years. I have qualifications in (provide details).

Now you'll want to explain why you're contacting them. Whether you're emailing an agency or an individual at an organization, a few compliments can work wonders...

• I've been a huge admirer of your organization, including (provide some examples). I'd love the opportunity to work at such an exciting and advanced business.

It's a great idea to add some proof of who you are. For example, you can attach a CV, link to a portfolio, or share your LinkedIn profile.

• I've attached a copy of my CV so you can learn a little more about me. If you want to see some examples of my work, check out this link.

4. How to end an email to a recruiter

By now, the recruiter should know who you are and what you want. It's worth expressing gratitude at the end of the email.

• Thanks for reading my email and considering my application. While I appreciate you will receive a large number of approaches, I believe I have the skills, experience, and attitude to set me out as an exceptional candidate.

After these closing remarks, be sure to include your contact details. If you're confident, you can also set out some suggested next steps, such as an invitation for further discussion or follow-up.

• If you want to discuss my application, please contact me at (include details). Would you like to arrange a call?

Finish with a proper sign-off (yours faithfully, kind regards, best regards, etc.).

All there is to do now is to sit back, send, and wait for a reply from the recruiter.

14 recruiting email examples

Ever wanted to know how to write effective emails to a recruiter? Here we provide 14 (yes, 14!) recruiting email samples covering almost every situation you can imagine. (If you can't find the example you need, head to the end, where we provide a completely customizable template).

Don't forget to say thanks when you land that new job!

1. Recruiter email to candidate sample

We'll start with an example of an email from a recruiter to a candidate introducing a new opportunity. Given this is what recruiters do every day, having a sample somewhere can save huge amounts of time and effort in creating emails.

We provide an introduction and details of the job opportunity. Then, we list the qualifications needed, ask whether they're interested, and request contact details. Simple!

• List out the qualifications required (or professional memberships, etc.)

2. Thank you email to a recruiter sample

Let's say you're a candidate who has received the email above. How would you respond?

This thank you email to a recruiter includes a thank you before getting into the specific details of the interaction. (In this example, we'll assume you're not interested.) Finally, we finish with a professional closing.

3. Reply email to a recruiter sample

This example shows you how to respond to a recruiter's email if you're interested in an opportunity. In this response to a request, we say thank you, outline our availability, and suggest some next steps.

• Insert dates and times

4. Email to recruitment agency sample

Recruitment agencies are used to dealing with hundreds of emails daily, so yours better stand out to stand a chance! The format here should be familiar, with an introduction, an outline of your relevant qualifications, and a request to discuss suitable opportunities.

You must describe the value you can bring, so be confident (and don't forget your contact details).

• Add details!
• Explain the value you can bring to any business...

5. Sample email to send resume to recruiter

Sometimes a recruiter will request a sample of your resume for an opportunity. Again, we led with an intro and a clarify the position we're applying for.

Before you send the resume email , ensure you've attached your resume and end with a polite thank you.

6. Sample email to a recruiter for job opportunities

If you're struggling with how to send an email to a recruiter to inquire about job opportunities , let us help. Like previous examples, we describe your relevant qualifications and experience and provide an insight into you with information about your interests.

This sample sets out what type of opportunities you're looking for (part-time, hybrid, fully remote, etc.). Again, being specific will ensure you only get sent relevant opportunities.

As always, end with a thank you and keep checking you've added those contact details.

7. Sample email to a recruiter for job interest

Let's say you've spotted a job opportunity online, and you're enthusiastic; this is a great email to send a recruiter. We explain who we are and the opportunity we're applying for.

We express interest in a position enthusiastically and complete the sample with our contact information.

8. Cold email to recruiter sample

You'll read lots of examples of how to approach a recruiter. Our advice is don't try to be too smart, just keep it simple and provide the basics.

Start by introducing yourself to the recruiter, explaining who you are and the opportunities you're searching for. Then, request details of any opportunities and provide a professional closing.

Short, simple, and suitable for any recruitment situation.

9. Sample email to recruiter after applying

This follow-up email to a recruiter is ideal if you've already applied for a job but are waiting for an update. We'll assume the person knows who you are, but we include a short introduction, including the job you've applied for.

The follow-up request is a polite reminder of the next steps in the process, with a request for a reply and a thank you.

10. Ask a recruiter how to prepare for an interview email sample

Recruiters want you to do the best you can at an interview. If you're worried or want some advice, ask! It's a good idea to introduce yourself again and remind them of the job opening you're applying for.

Then, provide some details about your request for information and why you need it for your interview preparation.

If you've got a deadline, say so (and always say thank you!).

• Bullet points are a good way to add a list...

11. Thank you email to a recruiter after an interview

In this sample, we outline what to say in a thank you email to a recruiter after a phone interview. We explain what happened and offer our gratitude for setting it up.

You can add specific details about the interview and (if you want) request feedback . If you're still searching for a new job, ensure you say so and finish like a pro with a professional email closing .

12. Sample email to a recruiter asking for an update

If you've done an interview but are still waiting for information, here's how to request a status update. Provide details of the job opening, including when you were interviewed.

Request additional information, and conclude with a professional closing.

If you don't hear anything back immediately, don't be disheartened. Recruitment processes can take months, so stick with it!

13. Sample thank you email to recruiter after getting the job

You've received the great news you've got the job; now it's time to set out the next steps.

Start by advising the recruiter of your decision (in this case, yes!). It's a good idea to express some enthusiasm for the new role and request details of the next steps in the process.

Sign off with a stylish and professional closing.

Cheers on the new job; you're worth it!

14. Sample email to recruiter after rejection

It's disappointing not to get a role, but you should always email the recruiter back. Why? Because they're probably working on the next position, and we're 100% sure that's right for you.

You'll need to accept the decision gracefully and wish the successful applicant well (even if you don't really mean it). If you want, ask for feedback and stay positive for the future! The right role is out there; you just need to find it.

Recruiting email template

The samples here focus on helping you find a job and build a rewarding relationship with a recruiter. However, if they're too basic or not doing the business, you can create your own with our customizable template.

This template uses professional and effective language to convey your point. It's consistent in formatting and tone and easy to adjust for different recruitment scenarios.

You can work your way through, including relevant email for each scenario (and delete anything that doesn't work for you).

Final words on recruitment emails

Finding a job is most often hard work. You'll need to build relationships with recruiters, creating and maintaining communication channels throughout every stage of the process.

Remember, recruiters are people, so focus on being professional and include some of your personality.

Every day recruiters are sifting and sorting through hundreds of emails, so hit them with something 100% you for the best chance of success.

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Exactly What to Write in the Subject Line When Sending Your Resume

You'd be rich if you got paid for every hour you've put into this resume. It’s tailored top to bottom, chock full of action verbs , bursting with powerful bullet points , and you finally feel like it’s ready to go. Now you just need to get that document into the right hands—maybe someone who can interview you for a job you’re excited about or connect you with their friend who works at the company you’ve been eyeing. (And if you’re looking for more new opportunities to apply for, you can find thousands of job postings right here on The Muse !)

These days, you’re not as likely to be printing off your resume and sending it via snail mail, of course. Most of the time you’ll either be uploading your resume to an applicant tracking system or sending it in an email. And the last thing you want is for your message (and resume) to languish in someone’s inbox, unopened, or worse, be relegated to the spam or trash folders. Which means you need to craft a clear and compelling subject line.

That’s what this article is about: that handful of words that can lead someone to read the resume you worked so hard on—or not.

Why is your resume email subject line important?

You might be wondering what the big deal is—isn’t the content of your resume ultimately the most important thing here? Well yes, your resume should be in great shape, and that’s what will land you a call back. But it doesn’t matter how spectacular your resume is if no one opens the email to even read it.

The subject line is what will “determine if the email is opened and read or not,” says Muse career coach Steven Davis , founder and CEO of Renaissance Solutions , who has more than 20 years of recruiting experience. “Emails can contain viruses. They can also have information someone doesn’t care about. Busy people rarely open every email they get. The decision to either open or delete an email...is made based on the subject line and who the sender is.” Your job, Davis says, is to “motivate the person to open the email.”

Think about it from the recipient’s perspective: When your inbox is flooded with hundreds of emails a day, you need to know something isn’t spam or an ad or a generic message sent out by a brand before deciding to open and read it. “Everyone’s just really got a ton coming at them,” says Muse career coach Nekpen Osuan Wilson , the cofounder and CEO of WomenWerk . “People are busy and have a limited amount of time to do everything,” including filtering through the noise in their inboxes. You need a subject line that will cut through that noise.

Wait, when would I email my resume?

There’s a long list of scenarios in which you might send your resume via email. Here are a few of the most common:

• You’re applying for a job and the instructions tell you to email your resume, cover letter, and any other materials to a specific email address.
• You’re applying to a job with a referral or recommendation.
• You’re following up with a networking contact you met or had a conversation with (perhaps you mentioned you’re job searching and they said they’d keep an eye out for you and asked you to send over your resume).
• You’re sending your resume to a recruiter to have on hand for any roles that might be a good fit for you.
• You’re going on an informational interview and trying to give your contact some background info in advance.
• You’ve asked someone to review your resume and give you feedback and they’ve already agreed to do it, so now you’re passing on the document. (Don’t just assume they’ll do it before making sure they have time and are willing, Wilson says).

What to include in your resume subject line

When you’re responding to a specific job posting, check carefully for any instructions for your email subject line. If any directions exist, follow them—your assertion that you have a strong eye for detail will lose some credibility if you didn’t even read the role description closely. Otherwise, though, here are some elements you might include in a resume email subject line:

• The job title you’re applying for
• Any job code or position number listed on the job listing
• The name of anyone who referred you to the position: (and the fact that you’re being referred)
• Brief references to relevant education, credentials, skills, or experience
• Anything else you think the reader would find particularly compelling (optional): “Write emails from the perspective of the person reading it,” Wilson says. “What’s the priority or most important to the person reading this email? What do you want them to take away?” For example, when submitting your application, you might write, “Senior staff accountant job - Jess Lai, CPA” or, “Regarding the English teacher role (#3392)–“Teacher of the Year” winner with 15+ years of experience.”

7 subject line tips for emailing your resume

If you’re hoping someone will open your email, read your message, and look at the resume you worked so hard on, here are a few guidelines to follow.

1. Don’t forget to write a subject line!

Rule number one for writing a subject line is, you got it, writing a subject line. It might seem obvious, but haven’t you ever spent so much time agonizing over a message that you completely forgot to fill in this field? “It needs one or I’ll think you’re spam,” says Muse career coach Tara Goodfellow , owner of Athena Consultants . In fact, a message with an empty subject line might get filtered straight to spam and never make it into an inbox. If it doesn’t, the recipient might still delete or archive it as a reflex, especially if they don’t recognize the sender’s name.

2. Keep your subject line (and your email address) professional

“I’ve seen emails with, ‘What’s up?’ in the subject line. That’s a huge mistake,” Davis says. When it comes to sending off your resume, make sure you’re keeping your subject line professional and don’t use overly familiar language with a stranger (or even an acquaintance).

The subject line doesn’t work alone. Your email address also contributes to the crucial first impression. “Please review your email address and consider how it will be received [and] perceived,” Goodfellow says. It might mean something to you—perhaps it’s an inside joke or an old nickname—“but [it will] not come across as professional to someone who doesn’t know you,” she says. “Create a new one!”

3. Be brief

In an era when people are likely to be checking emails on their phones, you have to take into account the limited number of words they’ll see before the subject line gets cut off. The email marketing service Mailchimp, for example, recommends using no more than nine words and 60 characters as a best practice. So keep your subject line short and make sure you “use the first few words to get to the point,” Davis says. “Less is more.”

4. Follow directions (if there are any)

Yes, we said this already, but it’s worth repeating: For some roles, you’ll see a note at the bottom of the job description instructing you to submit your resume and other materials to a particular email address in order to apply. “Some of these general jobs inboxes have a specific format,” Wilson says. “That’s important to note. Make sure to follow that.” For instance, it might say: “Submit your resume, cover letter, and portfolio to [email protected]. Subject line: Senior product designer #29881.”

In these cases, you’ll want to use the exact subject line they give you, because they may be employing filters to sort and direct the messages to the right folder or person. If you want your resume to get where it needs to go and to make a good impression, “Follow. Instructions. Completely. In many cases, this is their first assessment of you,” Goodfellow says. Make it a positive one.

5. Make it clear why you’re sending your resume

In some cases, your subject line will be dictated by a set of instructions and you shouldn’t deviate from them. But otherwise, you have a little more leeway to make it irresistible in whatever way makes sense for the situation. The most important thing is to make it abundantly clear why you’re reaching out—and to be specific. That’s why if you’re applying for a job or sending your email to a recruiter, you should explicitly mention the job title.

“Don't assume the only job I’m working on is the one to which you applied. Please give me some context,” Goodfellow says. Recruiters are often hiring for dozens of roles at a time and you want it to be easy for them to mentally catalog your email (or to come up in an inbox search).

“So many people send me emails and the subject is, ‘Touching base,’ or, ‘Following up,’ or, ‘Checking in,’” Davis says. It’s easy to gloss over those vague subject lines when you don’t know who the sender is or why they’re reaching out. “The more specificity someone has in that subject line the more effective it will be.”

If you’re reaching out to a networking contact, Wilson says, you might try something like, “Following up to potentially join your team at SalesCo.,” “Let’s continue the conversation from SXSW,” or, “Following up from data science webinar chat - Alexandria Lopez.” If you’re following up on an intro, maybe it’s, “Thank you for making time, this is Jin from Hannah’s network.” Or if you saw someone post about an opportunity, you might mention it and try to highlight something you have in common, perhaps, “Fellow NYU alum regarding your LinkedIn post about open roles.”

6. Don’t be aggressive

Yes, it’s frustrating to feel like you’re sending emails into a void and getting no response. But it won’t help you to let that impatience or anger seep into your subject lines. “It can’t be too pushy,” Davis says. “Something as confrontational as, ‘Haven’t heard from you,’ or, ‘I sent my resume a week ago,’” isn’t going to encourage your audience to respond. In fact, it’ll probably do the opposite.

7. Proofread!

It should go without saying that you’d proofread your resume and cover letter for errors and typos (and then proofread it again and maybe have a trusted friend or family member give it a look with fresh eyes). Proofreading your subject line is equally as important. Again, it might be your very first impression and you don’t want it to also be your last.

“I still have to do this. When I’m typing my last name—and it’s long, I have two Os and two Ls—the last thing I want is someone thinking I can’t even spell my last name,” Goodfellow says.

Resume subject line examples

Need a few examples of what all this advice looks like in action? Here are some sample subject lines for different scenarios.

Resume email subject line examples for when you’re applying for a job

• Operations manager
• HR Generalist (REQ-7881) - Polly Kim
• Full-stack engineer #1769 - Asha Murray
• Financial analyst role application (Derrick James)
• Product marketing manager job application - Noah Cohen
• Application for research assistant role - Sasha Martin
• Application for UX researcher position (Tiffany White)
• Regarding the program coordinator position, applied January 28
• Regarding the product director role (experienced team leader, expert in agile development)

Resume email subject line examples for when you’ve been referred

• Referred by Sandra Rodriguez
• Recommended by Jordan Stein
• Following up on June Park’s introduction
• Customer success manager application (referred by Jessica O’Malley)
• Referred by Priya B. for email marketing manager role (R122)
• Hi Bob, Farid suggested I contact you

Resume email subject line examples for when you’re reaching out to a networking contact

• Following up on our chat at the HR Expo (this is Aya Belsky)
• Let’s continue our conversation on SEO from the marketing meetup yesterday
• Fellow UT-Austin alum from yesterday’s webinar following up
• Thanks for making time, this is Ashley from Marcelo’s network
• Following up to potentially join your department at XYZ Co.
• I forgot to mention at the data panel yesterday…
• Sending over my resume as promised (this is Marta from the sales happy hour)

Resume email subject line examples for when you’re sending your resume for feedback

• Thanks again for offering to review my SDR resume!
• Appreciate your time yesterday! Attaching my resume

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Supply Chain Analyst Resume Examples

• Sep 9, 2024

Creating an impactful supply chain analyst resume requires effectively showcasing your skills, achievements , and experience.

This guide will help you write your perfect resume , tailoring your content to make a strong impression on potential employers. You'll find practical tips and detailed examples that will help you create a document that stands out among the competition.

Supply chain analyst resume examples

Entry-level supply chain analyst resume template, experienced supply chain analyst resume sample.

Elvis Hendrix [email protected] | 303-223-7284 | Miami, FL Professional Summary: Highly skilled Supply Chain Analyst with 11 years of experience in improving inventory management and reducing costs of operations. Expertise in data analysis, logistics planning, and supply chain strategy. Proven track record of driving efficiency and enhancing productivity through innovative solutions and collaborative approaches. Professional Experience: Supply Chain Analyst Sunshine Logistics Solutions (Miami, FL) January 2020 – Present Evaluate supply chain processes to identify inefficiencies and recommend improvements, resulting in a 15% reduction in operational costs. Develop and implement a new inventory management system that improved stock accuracy by 20%. Coordinate with suppliers and transportation partners to streamline logistics operations, reducing delivery times by 10%. Supply Chain Coordinator Everglade Enterprises (Orlando, FL) June 2016 – December 2019 Managed day-to-day supply chain activities, including order processing, shipment tracking, and inventory control. Collaborated with the procurement team to negotiate contracts with suppliers, achieving cost savings of 12%. Implemented a demand forecasting model that improved accuracy by 18%, leading to better inventory planning. Analyzed transportation data to optimize routes and reduce shipping costs by 10%. Logistics Specialist Seashell Shipping Services (Orlando, FL) August 2013 – May 2016 Oversaw the logistics operations for domestic and international shipments, ensuring timely and cost-effective delivery. Conducted root cause analysis for shipping discrepancies and implemented corrective actions, reducing errors by 15%. Assisted in the development of a warehouse management system that improved order fulfillment speed by 20%. Coordinated with customs brokers and regulatory agencies to ensure compliance with import/export regulations. Education: Bachelor of Science in Supply Chain Management University of Florida (Gainesville, FL) Graduated: May 2013 Certified Supply Chain Professional (renewed in 2024) APICS Six Sigma Green Belt (renewed in 2023) ASQ Skills: Supply Chain Optimization Data Analysis & Reporting Inventory Management Logistics Planning Vendor Negotiation Demand Forecasting Warehouse Management Systems Performance Monitoring Cross-functional Team Leadership Professional Affiliations: Member, Council of Supply Chain Management Professionals (CSCMP) | since 2023 Member, Association for Supply Chain Management (ASCM) | since 2020 Languages: English (Native) Spanish (Proficient) References: Available upon request.

Formatting and layout

Your supply chain analyst resume is your introduction to the employers. Therefore, you have to ensure it looks neat and professional . Below you will find some helpful advice on how to create a polished document.

• Opt for a simple, uncluttered design with clear headings and bullet points.
• Ensure there is ample white space , so the resume for supply chain analyst is easy to read.
• Choose a professional font such as Arial , Calibri , or Times New Roman in a size between 10-12 points.
• Use bold text for section headings (e.g., "Experience" , "Education" ) and job titles to make them stand out.

To streamline the process of creating a professional document, consider using an online resume builder .

Resume Trick offers pre-made templates that already come with all formatting. Therefore, you can focus on the content rather than worrying about proper font choice.

Moreover, the integrated AI assistant will help you enhance your professional summary and experience descriptions. All of that – at no cost .

With this AI resume builder, you can quickly craft a polished application. Give it a try and see how fast you'll get that job you've always wanted!

Create your professional Resume in 10 minutes for FREE

Contact information

At the top of the supply chain analyst resume, you have to prominently display the contact details that recruiters can use to reach out to you.

Here are the key items to include:

• Full name. Make sure to use your legal name and avoid any nicknames.
• Contacts. List your phone number and email address that you check regularly.
• Location. Identify where you're looking for the job by writing your state and city.
• LinkedIn. If you have an active LinkedIn profile, share a link to it.

Adding a specific professional title that accurately reflects your desired position under your name could be advantageous. Such details will quickly enclose what kind of role you're seeking.

Double-check the contact information on your supply chain analyst resume for any errors or typos. Ensure that the provided phone number and email are correct and up-to-date , so you don't miss a call inviting you for an interview .

Resume summary or objective

When crafting a supply chain analyst resume, you can choose between a summary and an objective . Each serves a unique purpose and can significantly impact how your application is perceived by potential employers.

A summary is a concise paragraph that highlights your professional achievements, skills, and experience. It provides a snapshot of your career , showcasing key strengths relevant to the job you're applying for.

Supply chain analyst resume summary example: Results-driven Supply Chain Analyst with over 5 years of experience in optimizing logistics processes and reducing costs. Skilled in data analysis, forecasting, and inventory management to ensure efficient operations. Proven ability to implement strategic improvements and enhance supply chain performance through innovative solutions.

A resume objective is a short statement that outlines your career aspirations and what you aim to achieve in the role you are applying for.

Supply chain analyst resume objective sample: Recent graduate with a degree in Supply Chain Management seeking an entry-level analyst position. Eager to apply analytical skills and academic knowledge to contribute to optimizing supply chain processes and improving operational efficiency.

See the key differences between the two statements and pick the one that better suits your current career stage.

Professional experience

Your employment history is one the most important parts of the supply chain analyst resume. Hence, it's vital to organize it in an impactful yet concise way, so that the hiring manager can quickly get an idea of what you have done so far in your career.

Here are some suggestions to help you structure this section:

• List your experience in reverse chronological order to show how you have evolved and excelled as a professional.
• Use bullet points to highlight your key responsibilities and achievements in each role.
• Employ metrics such as cost savings, efficiency improvements, or revenue growth to showcase your impact in previous jobs.
• Ensure that your skills and expertise are tailored to meet the requirements outlined in the position's description.
• Start each bullet point with a strong action verb , such as "Led" , "Developed" , "Analyzed" , "Implemented" , or "Coordinated" .

Sample supply chain analyst resume experience section:

Senior Supply Chain Analyst Prairie Logistics Solutions (Sioux Falls, SD) April 2018 – July 2024

• Led a team in the development and implementation of a comprehensive supply chain strategy that reduced overall operational costs by 20%.
• Developed and maintained key performance indicators (KPIs) to monitor supply chain performance and drive continuous improvement initiatives.
• Implemented a demand forecasting model that increased forecast accuracy by 25%, significantly reducing stockouts and excess inventory.
• Conducted regular training sessions for junior analysts and cross-functional teams on best practices in supply chain management and data analysis tools.

Supply Chain Analyst Great Plains Distribution (Rapid City, SD) June 2013 – March 2018

• Analyzed supply chain data to identify trends and areas for improvement, contributing to a 12% increase in operational efficiency.
• Coordinated logistics and transportation activities, ensuring timely delivery of products and reducing transportation costs by 8%.
• Developed inventory management processes that improved inventory accuracy by 18% and reduced holding costs.
• Collaborated with the IT department to implement an integrated supply chain management system, enhancing real-time data visibility and decision-making capabilities.

On your supply chain analyst resume, you must demonstrate academic credentials in a well-structured manner. This will help potential employers understand your background and determine if they should hire you for the position.

Consider these tips for organizing and presenting educational information:

• Begin with your most recent degree or supply chain analyst certification and go in reverse chronological order.
• Include only those credentials that are specifically pertinent to managing the flow of goods and services.
• State the degree type , the name of the institution , its location , and the graduation date .

Those with limited work experience can list relevant coursework, projects, academic awards, extracurricular activities , scholarships, and other details that they believe will strengthen the supply chain analyst resume.

Supply chain analyst resume - sample education section: Bachelor of Science in Supply Chain Management West Virginia University (Morgantown, WV) Graduated: May 2024 Relevant Coursework: Supply Chain Management, Logistics and Transportation, Procurement and Sourcing, Business Analytics Campus Involvement: Member of the Supply Chain Management Club (2020-2024), Vice President of the Logistics and Transportation Association (2023-2024) Honors: Dean’s List (6 semesters), Supply Chain Excellence Scholarship recipient (2024)

Supply chain analyst resume skills

Including a combination of soft and hard skills helps indicate that you are a well-rounded candidate that can handle both, the technical aspects of the job and working with people

Employers often look for candidates who possess a balance of professional expertise and strong interpersonal abilities.

Supply chain analyst soft skills examples:

• Analytical Thinking
• Problem-Solving
• Communication
• Team Collaboration
• Attention to Detail
• Adaptability
• Time Management
• Critical Thinking
• Negotiation

Examples of hard skills for a supply chain analyst:

• Data Analysis
• Inventory Management
• Demand Forecasting
• Logistics Planning
• Supply Chain Optimization
• ERP Systems (e.g., SAP, Oracle)
• Advanced Microsoft Excel
• Vendor Management

To organize your list effectively, it is best to create separate sections for soft and hard skills on a supply chain analyst resume. Use bullet points under each heading for clarity and to emphasize the most relevant abilities first.

Often the required skills for the job are used as keywords that recruiters use to scan your applications for. Make sure you carefully read the role description to include these phrases and terms in your supply chain analyst resume.

Additional information

To stand out among other applicants, you have to go beyond what is required . Including supplementary facts can provide a more holistic view of your qualifications and shine a light not only on your professional profile but also on your personality.

Here are some extra sections to consider, each of which can enhance your supply chain analyst resume by showcasing diverse skills and experiences.

Including these sections in your supply chain analyst resume can provide a comprehensive representation of your skills, experiences, and personal attributes, making your application more compelling to potential employers.

Writing a cover letter

A cover letter is an essential part of the job application process. This is your chance to elaborate on your qualifications and experience as a supply chain analyst that you stated in your supply chain analyst resume.

Moreover, the supporting letter gives you an opportunity to tell the hiring manager why you want to join their company .

Here are some guidelines for drafting a standout supply chain analyst cover letter:

• Start by introducing yourself and stating the position you are applying for.
• Share how you discovered the job opening and what motivates you to be a part of the company.
• Emphasize your competencies and expertise that align with the responsibilities of the role.
• Provide specific examples of projects or tasks you have completed to showcase your proficiency in analyzing data, optimizing logistical processes within the supply chain, or improving efficiency.
• Explain why you would be a good fit for the company's culture and values.
• Showcase any notable achievements that demonstrate your capabilities as a supply chain management expert.

Avoid sending out a generic cover letter for every job application. Take the time to customize your cover letter according to the specific job requirements and company culture.

Keep your cover letter concise and to the point, preferably no longer than one page . Avoid using overly formal language, but also ensure to maintain a professional tone throughout.

Now, let's look at two supply chain analyst cover letter examples . The first one is for an experienced professional, and the second one is for an entry-level candidate.

Good supply chain analyst cover letter sample:

Dear Mr. Clark,

I am writing to express my interest in the Senior Supply Chain Analyst position at LogiTech Innovations, as advertised on your company website.

With over seven years of experience in supply chain management, a proven track record of optimizing operations, and a passion for driving efficiency and innovation, I am confident in my ability to contribute significantly to your team.

In my current role as a Senior Supply Chain Analyst at Bay Area Logistics Solutions in San Francisco, CA, I have successfully led numerous initiatives to streamline logistics, reduce costs, and enhance overall supply chain performance.

Notably, I spearheaded the implementation of an advanced inventory management system, resulting in a 20% increase in stock accuracy and a 15% reduction in holding costs. Additionally, I developed a demand forecasting model that improved forecast accuracy by 25%, significantly minimizing stockouts and excess inventory.

My expertise extends to data analysis, where I have utilized tools such as SQL, Tableau, and Microsoft Excel to analyze complex datasets and extract actionable insights. These skills have enabled me to identify bottlenecks, optimize transportation routes, and improve supplier relationships, ultimately driving a 10% reduction in operational costs.

At LogiTech Innovations, I am particularly excited about the opportunity to apply my skills in a dynamic and forward-thinking environment. Your commitment to sustainability and innovation aligns perfectly with my own values and professional goals.

I am eager to bring my analytical acumen, strategic thinking, and dedication to excellence to your team, contributing to LogiTech Innovations' continued success and growth.

Thank you for considering my application. I look forward to hearing back from you.

Sincerely, Betty Grant

Here are some useful tips for writing an impactful cover letter for those with no prior experience in the field:

• Highlight relevant coursework or internships. This will show your understanding of the field and practical experience.
• Emphasize transferable skills. Describe skills you gained through experiences other than work such as problem-solving, attention to detail, and project management.
• Showcase your academic achievements. Indicate any awards or honors you have received throughout your academic career to demonstrate your commitment to excellence.

Entry-level supply chain analyst cover letter example: Dear Ms. Harrison, I am excited to apply for the Supply Chain Analyst position at Carolina Supply Co., as advertised on your company’s careers page. I recently graduated with a Bachelor of Science in Supply Chain Management from the University of West Virginia. I have relevant internship experience and want to contribute to your team by offering my skills, knowledge, and fresh perspective. During my internship at Southern Logistics in Charleston, SC, I gained hands-on experience in various aspects of supply chain operations. I assisted in analyzing inventory data, supporting logistics coordination, and contributing to process improvement initiatives. One of my key contributions was helping to implement a new inventory tracking system, which improved accuracy and reduced discrepancies by 10%. My involvement in these projects allowed me to develop strong analytical skills and a keen understanding of supply chain dynamics. I am particularly drawn to Carolina Supply Co. because of your commitment to innovation and excellence in supply chain management. I am excited about the opportunity to work in an environment that values forward-thinking solutions and continuous improvement. My academic background, coupled with my practical experience, has equipped me with a solid foundation in supply chain principles, data analysis, and problem-solving. In addition to my technical skills, I bring a strong work ethic, a collaborative spirit, and a passion for learning. I am confident that my proactive approach and enthusiasm for supply chain management will allow me to make a meaningful contribution to your team. Enclosed is my resume, which provides further details about my background and experiences. I would welcome the opportunity to discuss how my skills and aspirations align with the goals of Carolina Supply Co. Thank you for your time and consideration. Sincerely, Leonard Simmon

Create your professional Cover letter in 10 minutes for FREE

Proofread everything.

The supply chain analyst position requires attention to detail and accuracy. Hence, your supply chain analyst resume and cover letter have to be polished to display that you possess such attributes.

Spelling mistakes can reflect poorly on how the prospective employer sees you. Moreover, improperly worded or grammatically incorrect sentences can undermine the credibility of your application.

Here are some revision tips for you:

• Take a break before proofreading. Stepping away from your documents for a while can help you look at them with a fresh perspective.
• Read the papers out loud. This can help identify any awkward phrasing or missing words.
• Use proofreading tools. There are many online services available that can help catch spelling and grammar mistakes.
• Ask for feedback. Have a friend or family member check your documents to give you a second opinion.

This article provides a comprehensive guide on how to write a great supply chain analyst resume . With the step-by-step instructions and illustrative resume examples , you will be able to highlight important aspects of your professional journey and impress potential employers.

To simplify the writing process, you can use the online builder that offers supply chain analyst resume templates . This will save you time and help you create a professional-looking document.

Don't wait any longer, get your resume ready and prepare to land your dream job!

Trevor Richfield

Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

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Resume Worded   |  Proven Resume Examples

• Resume Examples
• Marketing Resumes
• Digital Marketing Resume Guide & Examples

Email Marketing Specialist Resume Examples: Proven To Get You Hired In 2024

Jump to a template:

• Email Marketing Specialist
• HTML Email Developer
• Marketing Automation Specialist

Get advice on each section of your resume:

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• Email Marketing Specialist Resume Tips

Email Marketing Specialist Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., email marketing specialist resume sample.

As an Email Marketing Specialist, your core role is to manage various email campaigns and ensure they align with the company's brand identity. This industry is rapidly evolving, with an increasing focus on personalization and automation. With companies seeking specialists well-versed in CRM platforms and email automation tools, your resume should showcase your proficiency in these areas alongside your ability to design engaging email campaigns. Companies appreciate individuals who can stay abreast of the latest marketing trends and effectively apply them to their campaigns. So remember, your resume should present you as an innovative, tech-savvy professional who can deliver tangible results.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your email marketing specialist resume in 2024,    include specific crm and automation platform expertise.

As this role is heavily dependent on CRM platforms and email automation tools, mention specific ones you have experience with, like MailChimp or ActiveCampaign. Employers prefer candidates already familiar with the tools they use.

   Showcase your data-driven approach

Prove you're a master of analytics. Include the metrics you've driven in previous roles. For instance, increased open rates or click-through rates. It's important to show employers that you understand the importance of tracking data and using it to inform strategy.

HTML Email Developer Resume Sample

Marketing automation specialist resume sample.

As a hiring manager who has recruited for companies like Mailchimp, Constant Contact, and HubSpot, I've reviewed hundreds of resumes for email marketing specialist positions. The best resumes that catch my attention are the ones that effectively showcase the candidate's skills, experience, and impact in a way that is tailored to the job requirements.

In this article, we'll share some tips and examples to help you create a compelling resume that will increase your chances of landing an interview for an email marketing specialist role. These tips are based on insights from hiring managers and successful candidates in the field.

   Highlight your email marketing experience

Recruiters want to see that you have hands-on experience with email marketing. Instead of just listing your responsibilities, quantify your achievements:

• Managed email campaigns for a database of 50,000 subscribers, resulting in an average open rate of 30% and click-through rate of 5%
• Developed and executed 15+ targeted email campaigns per month, contributing to a 20% increase in revenue

Avoid being vague or generic, like:

• Sent out email campaigns
• Responsible for email marketing

   Showcase your technical skills

Demonstrate your proficiency with email marketing tools and technologies. Mention specific platforms, software, or coding languages you've used:

• Proficient in using email service providers such as Mailchimp, Constant Contact, and SendGrid
• Experience with HTML and CSS for designing responsive email templates
• Knowledge of CAN-SPAM and GDPR compliance for email marketing

Don't just say you have "technical skills" without elaborating. Recruiters want to know exactly what tools and technologies you're familiar with.

   Provide examples of successful campaigns

Describe specific email campaigns you've worked on and the results you achieved. Use metrics to show your impact:

• Created a welcome email series for new subscribers, resulting in a 50% increase in engagement and a 10% boost in sales
• Developed a re-engagement campaign targeting inactive subscribers, which successfully reactivated 25% of the dormant users

Launched a personalized email campaign for VIP customers, resulting in a 40% increase in repeat purchases and a 15% higher average order value compared to non-personalized emails.

Avoid making claims without backing them up with data. Instead of saying "Improved email performance," specify how much you improved it by.

   Emphasize your analytical skills

Email marketing specialists need to be data-driven and analytical. Show that you can use data to optimize campaigns:

• Analyzed email campaign metrics to identify trends and make data-driven decisions for improvement
• Conducted A/B tests on subject lines, content, and send times to optimize open and click-through rates
• Used segmentation and personalization techniques to improve email relevance and engagement by 30%

Don't just say you're "detail-oriented" or "analytical" without providing examples that demonstrate those skills in action.

   Tailor your resume to the job description

Customize your resume for each job application. Mirror the language and keywords used in the job posting:

• If the job mentions "drip campaigns," include your experience with creating and managing drip campaigns
• If the job requires knowledge of a specific tool like Salesforce Marketing Cloud, highlight your proficiency with that tool

Avoid sending a generic, one-size-fits-all resume. Recruiters can tell when a resume hasn't been tailored to the specific role and company.

   Include relevant certifications and training

List any certifications or courses you've completed that are relevant to email marketing. This shows your commitment to learning and staying up-to-date with industry best practices:

• Certified Email Marketing Specialist (CEMS) by the Digital Marketing Institute
• HubSpot Email Marketing Certification
• Completed a course on "Mastering the Art of Email Copywriting" from Copyhackers

Only include certifications that are relevant and reputable. Avoid listing generic or outdated certifications that don't add value to your application.

Writing Your Email Marketing Specialist Resume: Section By Section

  summary.

A summary, also known as a professional profile, is an optional section at the top of your resume that provides a brief overview of your skills, experiences, and career goals. While a summary is not required, it can be a valuable addition to your resume if you have a diverse background or are transitioning to a new career. Avoid using an objective statement, as it is outdated and focuses on what you want rather than what you can offer an employer.

When writing a summary for an Email Marketing Specialist position, focus on highlighting your most relevant skills and experiences. Tailor your summary to the specific job you are applying for, using keywords from the job description. Keep it concise and engaging, aiming for no more than 3-4 sentences.

To learn how to write an effective resume summary for your Email Marketing Specialist resume, or figure out if you need one, please read Email Marketing Specialist Resume Summary Examples , or Email Marketing Specialist Resume Objective Examples .

1. Highlight your email marketing expertise

When crafting your summary, emphasize your expertise in email marketing. Mention specific skills, such as:

• Developing and executing email marketing campaigns
• Analyzing email performance metrics
• A/B testing and optimization
• Email automation and segmentation

Avoid generic statements that could apply to any job, such as:

• Experienced professional seeking a challenging position
• Hardworking individual with a proven track record of success

Instead, focus on what makes you stand out as an Email Marketing Specialist:

Results-driven Email Marketing Specialist with 5+ years of experience developing and executing targeted campaigns. Skilled in A/B testing, segmentation, and automation to drive engagement and conversions. Proficient in HTML, CSS, and popular email marketing platforms.

2. Tailor your summary to the job description

When applying for an Email Marketing Specialist position, it's essential to tailor your summary to the specific job requirements. Review the job description carefully and identify the key skills and experiences the employer is looking for.

For example, if the job description emphasizes experience with a specific email marketing platform, such as Mailchimp or Constant Contact, be sure to mention your proficiency with that platform in your summary:

Experienced Email Marketing Specialist with a strong background in developing and executing campaigns using Mailchimp. Skilled in creating engaging content, managing subscriber lists, and analyzing campaign performance to drive results.

Avoid using a generic summary that could apply to any Email Marketing Specialist position, such as:

• Email Marketing Specialist with experience in creating and sending emails
• Skilled in using email marketing software to develop campaigns

  Experience

The work experience section is the heart of your resume as an email marketing specialist. It's where you highlight your most relevant and impressive professional achievements. Hiring managers want to see how you've applied your skills in real-world situations and the impact you've made in previous roles.

To make your work experience section stand out, focus on showcasing your ability to develop and execute effective email campaigns, analyze performance metrics, and collaborate with cross-functional teams. Use specific examples and quantify your results whenever possible.

1. Highlight email campaign success with metrics

When describing your email marketing experience, it's crucial to provide concrete examples of successful campaigns you've worked on. Hiring managers want to see how you've driven results and contributed to your previous companies' goals.

Instead of simply listing your responsibilities, showcase your achievements using specific metrics:

• Developed and executed a series of targeted email campaigns, resulting in a 25% increase in click-through rates and a 15% boost in conversions
• Implemented A/B testing strategies to optimize email content, leading to a 30% improvement in open rates and a 20% increase in revenue generated from email marketing

By quantifying your results, you demonstrate your ability to make a tangible impact and help potential employers envision how you can contribute to their organization's success.

2. Showcase proficiency in email marketing tools

As an email marketing specialist, it's essential to highlight your proficiency in the tools and technologies commonly used in the industry. Hiring managers often look for candidates who have experience with specific email marketing platforms, automation tools, and analytics software.

When describing your work experience, mention the tools you've used and how you've leveraged them to achieve results:

• Utilized Mailchimp to create and manage email campaigns, segment audiences, and track performance metrics
• Leveraged Salesforce Marketing Cloud to develop complex email automation workflows, improving lead nurturing and customer retention

By showcasing your expertise in relevant tools, you demonstrate your ability to hit the ground running and add value to the organization from day one.

3. Use strong action verbs to convey impact

When crafting your work experience section, pay close attention to the action verbs you use to describe your responsibilities and achievements. Strong, industry-specific action verbs help to convey your expertise and make your contributions more impactful.

For example, instead of using generic verbs like 'managed' or 'responsible for,' consider using more powerful verbs such as:

• Orchestrated a cross-functional team to develop and execute a multi-channel email marketing strategy
• Spearheaded the implementation of a new email marketing platform, resulting in a 50% reduction in campaign creation time

In contrast, weak or vague action verbs can diminish the impact of your achievements:

• Helped with email campaign creation
• Worked on improving email open rates

By using strong, specific action verbs, you paint a clearer picture of your contributions and make your resume more engaging to hiring managers.

4. Demonstrate progression and leadership

Hiring managers are always on the lookout for candidates who have demonstrated growth and taken on increasing responsibility throughout their careers. If you've been promoted or have taken on leadership roles in your previous email marketing positions, make sure to highlight this in your work experience section.

Promoted to Senior Email Marketing Specialist after just 18 months, taking on additional responsibilities such as mentoring junior team members and leading the development of a new email marketing strategy that increased revenue by 25%.

By showcasing your progression and leadership experience, you demonstrate your ability to adapt, grow, and take on new challenges, making you a more attractive candidate for higher-level email marketing roles.

  Education

Your education section is a critical component of your email marketing specialist resume. It should highlight your relevant academic background and any specialized training or certifications you've obtained. Here are some tips to help you craft a compelling education section:

1. Highlight relevant coursework and projects

If you're a recent graduate or have limited work experience, highlighting relevant coursework and projects can help demonstrate your knowledge and skills in email marketing. Consider including:

• Courses in digital marketing, copywriting, or data analytics
• Capstone projects or internships focused on email campaigns
• Academic achievements, such as a high GPA or honors

For example:

Bachelor of Science in Marketing, XYZ University, Graduated 2021 Relevant Coursework: Digital Marketing, Copywriting, Data Analytics Capstone Project: Developed and executed an email marketing campaign for a local nonprofit, resulting in a 25% increase in donations

2. Keep it concise for mid-level and senior positions

If you have several years of experience as an email marketing specialist, your education section should be brief and to the point. Include your degree, university, and graduation year (optional). For example:

MBA, Marketing Concentration, ABC University

Avoid listing irrelevant or outdated information, such as:

• High school diploma
• Coursework or projects from over a decade ago
• Unrelated degrees or certifications

3. Showcase relevant certifications

In the fast-paced world of email marketing, staying up-to-date with the latest trends and best practices is crucial. If you've earned any relevant certifications, include them in your education section or create a separate "Certifications" section. Some examples include:

• Google Analytics Individual Qualification (IQ)
• Mailchimp Certification

Listing these certifications demonstrates your commitment to professional development and can help you stand out from other candidates.

  Skills

The skills section of your resume is one of the most important parts, especially for an Email Marketing Specialist role. Hiring managers and recruiters use this section to quickly assess if you have the right skills and expertise for the job. It's crucial to showcase your most relevant and impressive skills that align with the job description.

In this section, we'll walk through key tips to write a strong skills section that will help you stand out from other candidates and increase your chances of landing an interview.

1. Identify relevant email marketing skills

Before you start writing your skills section, carefully review the job description and identify the key skills and qualifications the employer is looking for. These may include:

• Email marketing platforms like Mailchimp, Constant Contact, or HubSpot
• HTML and CSS for email design
• Data analysis and reporting
• CRM systems like Salesforce

Make a list of these skills and compare them to your own skill set. Highlight the ones you possess and are most relevant to the role. These are the skills you want to emphasize in your resume.

2. Categorize your skills

Grouping your skills into categories can make your skills section easier to read and showcase your expertise in different areas. For an email marketing specialist, consider categories like:

• Email Marketing Platforms : Mailchimp, Constant Contact, HubSpot, etc.
• Email Design : HTML, CSS, Photoshop, Canva
• Analytics : Google Analytics, A/B testing, data analysis
• CRM & Databases : Salesforce, SQL, data management

Email Marketing Platforms: Mailchimp, Constant Contact, HubSpot Email Design: HTML, CSS, Photoshop Analytics: Google Analytics, A/B testing, Optimizely CRM & Databases: Salesforce, SQL

This format makes it easy for hiring managers to quickly see the different areas of your skill set and how they relate to the role.

3. Use industry-specific terminology

When describing your skills, use the same terminology that is common in the email marketing industry. This shows that you are familiar with the field and can communicate effectively with other professionals.

For example, instead of saying "email design", use more specific terms like "HTML email design" or "responsive email design". Instead of just "data analysis", mention specific tools and techniques like "A/B testing", "conversion tracking", or "customer segmentation".

Skills: - Email design - Data analysis - Communication - Teamwork

Skills: - HTML email design - A/B testing & conversion tracking - Customer segmentation - Marketing automation

Using industry-specific terminology demonstrates your expertise and helps your resume pass through Applicant Tracking Systems (ATS) that screen for relevant keywords.

4. Tailor your skills to the job description

One of the biggest mistakes job seekers make is using the same generic skills section for every job application. To stand out, you need to customize your skills to the specific role and company you're applying to.

Look for keywords and phrases in the job description that indicate the most important skills for the role. Then, make sure to include those exact terms in your skills section (as long as you actually have those skills).

For example, if the job description emphasizes experience with "Salesforce Marketing Cloud" and "dynamic content", your skills section might look like:

Email Marketing Platforms: Salesforce Marketing Cloud, Mailchimp, Constant Contact Email Design: Dynamic content, HTML, CSS Analytics: A/B testing, Google Analytics, SQL

By tailoring your skills section to the job, you show the employer that you're a strong match for the role and increase your chances of getting past ATS filters.

Skills For Email Marketing Specialist Resumes

Here are examples of popular skills from Email Marketing Specialist job descriptions that you can include on your resume.

• Salesforce Marketing Cloud
• Email Marketing
• Digital Marketing
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Skills Word Cloud For Email Marketing Specialist Resumes

This word cloud highlights the important keywords that appear on Email Marketing Specialist job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Email Marketing Specialist Resumes

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Email templates: Examples, samples & best practices

1. Applying by email: Samples for your successful job application

2. out of office messages: examples and what to avoid, 3. how to write an apology email, 4. job search: how to follow-up after an interview, 5. how to email a professor: 7-step guide with examples, 6. thank you email: how to say thank you meaningfully, 7. how to write email invitations for a birthday party or event.

Whether you are hosting a brunch or barbecue, an email is the perfect way to invite people! But it’s important to include the details your guests need and craft an inviting subject line. We show you how to write a perfect email party invite – including four templates to get you started.

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Are you looking for a way to make sure your Easter greetings are Egg-stra special? Do you need some ideas on sending emails during this egg-ceptional holiday? Don’t put all your eggs in one basket -- we’ve got more than 20 Easter messages for the workplace and for friends and family.

9. How to ask for a donation in an email – with examples

Raising funds for a worthy cause can be a daunting task, but it doesn’t have to be difficult. Did you know you can ask for donations through email? We provided a guide to help you secure funding for your next important charitable project, including two email templates you can customize and lots of ideas for attention-grabbing yet appropriate subject lines.

10. Professional emails: How to write an effective business email

Are you stuck trying to write a professional email to your boss or a business contact? Never fear – with our step-by-step guide (including examples), writing effective business emails is easy! And we put it all together with a business email example that you can adapt to your own situation.

And don’t forget, mail.com is the right mail address for everyone! If you don’t have a mail.com email address yet, why not create an email account today? Images: 1&1/GettyImages

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• Book a Coaching Appointment
• Create a Resume, Cover Letter, or CV
• Choose a Career Field
• Search for a Job/Internship
• Build a Professional Brand
• Pursue Funding Opportunities
• Negotiate an Offer
• Network with Professionals/Find a Mentor
• Prepare for an Interview
• Prepare for Graduate School
• Collaborate with CPD
• Earn Academic Credit for an Internship
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Sample Resumes

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Here are many sample resumes written by our career coaches to help you get started with yours. Read more than one sample and do your own research on resume trends for your industry.

Undergraduate Resume Samples

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Graduate Resume Samples

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• For Students

Finding a Job On-Campus 

Many departments across Northwestern have or will have openings for both Federal Work Study-eligible and non-work study students.  Students typically find on-campus job opportunities either through the student employment job board or by reaching out directly to faculty, staff, or departments by email.  Often, a simple email is all that is required to be considered for any openings.  Some employers may ask for a resume, or have you fill out an application noting your availability. 

Sample Resumes 

Should you need a resume, Northwestern Career Advancement has   sample resumes   as well as an online guide to teach you how to create a resume.  For many students as they transition from high school to college, they reduce their resume from multiple pages down to one page.  In addition, it is common for many first and second year students to have high school activities and awards on their resumes.    NCA welcomes the opportunity to meet with students and critique their resume .  Additionally, NCA has available an AI resume critiquing software,   VMock   available 24/7 to improve your resume. 

Communicating with a Department 

• Introduction 
• Who referred you/how you found the contact 
• Specific request (inquiry about position) 
• Why you are interested in the position (note skills by looking at qualifications if provided) 

Sample Initial Outreach Email 

Subject: Northwestern Student Seeking Work Study Position in Biological Sciences Lab    Dear Dr. Sanders,    I am a first-year student at Northwestern University pursuing a degree in biology. I am interested in working on campus this fall.  I came across your job description on the Northwestern student employment webpage. Because of my interest in a career in research and experience with lab work in high school, I would like to apply for the position in Molecular Biosciences as a Laboratory Aide. If you have any questions, or require additional application materials, just let me know. Thank you for your consideration and I look forward to hearing from you soon.    Sincerely,    Erika Gaines 

Interviewing 

Many campus employers will ask to interview you for the potential role.  These conversations are less formal than traditional internship and post graduate job interviews.  Yet, a little preparation might be helpful to lessen your anxiousness.  Similar to the email, think about your interest in the position as well as some of the key skills necessary to do the job.  Examples can be simple and from a club in high school, summer job, or academic project.  Also, bring your availability to the interview – it will likely be important to the department.    NCA publishes an in-depth guide to interviewing .  This guide is designed to prepare students for internship recruiting – your experience is likely to be more conversational with simpler questions.   

Thank You Emails

After your conversation with a potential employer,   send them a quick thank you email .  The email can be brief for a student job – often only a couple of sentences.  In the email, reference your appreciation and communicate your interests.