new hire orientation presentation

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Blog Human Resources How To Create A New Employee Orientation Presentation

How To Create A New Employee Orientation Presentation

Written by: Jennifer Gaskin Jul 21, 2021

A person’s first few weeks at a new job are a mix of excitement and anxiety as they settle into their new role. Unfortunately, many companies lag when it comes to creating an onboarding plan and getting new hires off to a good start. 

High turnover and poor productivity are common problems that can stem from ineffective orientation and onboarding, but companies that get these tasks right can improve retention by 82% and boost worker productivity by more than 70% .

It’s important to make sure the onboarding materials are informative and clear, but also interesting to go through. Venngage’s onboarding plan templates can be helpful for HR teams who want to create visually appealing materials.

Check them out and see how you can revamp your onboarding process!

Click to jump ahead:

What is new employee orientation?

What to include in your employee orientation, how to structure a new employee orientation presentation, how to create a new employee orientation presentation, how to create a successful new employee orientation & onboarding program, company handbooks and presentation examples, onboarding and orientation checklist examples, training and microlearning examples, 3 benefits of successful orientation and onboarding, onboarding resources for remote teams.

New employee orientation refers to the process of introducing a new team member into the workplace. This process generally takes place over the course of a few days to a week and differs from onboarding , which we’ll address in a moment.

Depending on your organization and the team member’s job functions, new employee orientation typically includes some or all of the following:

• Filling out health insurance, tax and other paperwork
• Introductions to coworkers
• Tour of work area or entire facility
• Setting up desk or workstation
• Review of handbook , including key policies and company mission

What’s the difference between new employee orientation and onboarding?

Many companies use the terms orientation and onboarding interchangeably, but they differ in important ways. The easiest way to make the distinction clear is that orientation is a part of onboarding , but the onboarding process extends far beyond basic new employee orientation.

Onboarding can last as long as a year, depending on the role and the organization. At the end of an onboarding period, the team member should be fully trained and integrated into the company culture, and they should have a clear set of goals and expectations for their future at the company.

Having a well-structured employee orientation program helps new hires feel welcome, informed and prepared to hit the ground running.

Considering tweaking your new employee orientation? Remember to incorporate these key components:

Company culture and values:

• Welcome message from the CEO or senior leader
• Company background, mission, vision and goals
• Company culture and values

Logistics and practicalities:

• Completing essential paperwork (tax forms, benefits enrollment)
• IT setup and software training
• Policies and procedures overview (e.g., dress code, vacation time, safety protocols)
• Benefits explanation (health insurance, retirement plan, etc.)
• Tour of the workplace and introductions to colleagues

Role-specific training:

• Job description and responsibilities overview
• Manager introduction and mentorship program details
• Team introductions and departmental structure
• Training on relevant software and tools

Additional tips:

• Provide a welcome gift and branded materials
• Include interactive activities and team-building exercises
• Offer opportunities for Q&A and open communication
• Follow up with new hires after orientation to address any questions

A well-organized orientation presentation is crucial because it provides new employees with the foundational knowledge they need to understand the company, their role and the resources available to them.

It’s an opportunity to make a positive first impression, helping new hires feel welcome, aligned with company values and ready to hit the ground running. Here’s how to structure a new employee orientation presentation for a smooth, informative experience that sets the right tone for new hires.

• Welcome and introduction – Start with a warm welcome, introducing the company, its mission, values, and leadership. Give an overview of the agenda so employees know what to expect.
• Company overview – Provide background on the company’s history, vision and key achievements. Highlight its culture, goals and the industry it operates in.
• Roles and departments – Explain how the company is structured, introducing different departments and teams. Share how each role fits into the bigger picture.
• Policies and procedures – Go over essential policies, such as work hours, dress code and health and safety. Cover topics like diversity, ethics,and compliance requirements.
• Benefits and perks – Present details about employee benefits, including health insurance, vacation policies, retirement plans and any unique perks the company offers.
• Tools and resources – Introduce the tools, software, and platforms employees will be using. Provide guidance on how to access key resources like the employee handbook or IT support.
• Training and development – Highlight any training programs, mentorship opportunities or professional development resources available to help employees grow in their roles.
• Team introductions and networking – If possible, include team introductions or networking opportunities to help new employees start building relationships.
• Q&A and next steps – Conclude with an open Q&A session to address any questions or concerns. Outline the next steps in the onboarding process and who to contact for support.

Creating a new employee orientation presentation involves careful planning and attention to detail to ensure new hires get the information they need in a clear and engaging format. Here’s a step-by-step guide:

1. Define the goals and objectives

Determine what key information new employees need to walk away with. This could include understanding the company culture, knowing their role, or getting familiar with the tools they’ll be using. Set clear objectives for the presentation to guide its structure.

2. Organize the content

Structure the presentation in a logical flow. Start with a welcome and company overview, then move to specifics like department roles, policies and benefits. Ensure each section transitions smoothly to the next to keep things cohesive.

3. Choose an engaging format

Decide whether you want to present in person, virtually or through a mix of both. Use a slide deck with visuals and videos for more dynamic content and interactive polls or Q&A sessions to keep new hires engaged.

4. Use clear and concise slides

Keep slides simple, using bullet points and visuals to break down information. Avoid text-heavy slides and focus on delivering key points that can be easily absorbed. Include branded templates to reinforce company identity.

5. Incorporate visuals and media

Add company videos, photos of team members or infographics to make the presentation more interesting. This can also help break up long stretches of talking and keep the audience engaged.

6. Include interactive elements

Incorporate interactive elements like live polls, quizzes or discussion points. This encourages participation and helps reinforce the material in a memorable way.

7. Add key resources and contact information

Include links or information on where new hires can access important resources, such as the employee handbook or intranet. Ensure that contact details for HR or key team members are clear for follow-up questions.

8. Gather feedback

After the presentation, ask for feedback from new employees. This can help you improve future orientation presentations and address any gaps in information.

How can organizations without strong orientation and onboarding procedures build those programs for their team members? Here are some tips to get you started:

Start early

Waiting to connect until a new team member’s first day on the job means you’ll miss out on important opportunities to create rapport and establish company culture.

Something you can start preparing before a new hire’s first day includes:

Each interaction the new hire has should be considered part of their orientation and onboarding experience. Introduce the new team member via email, Slack or any other  internal communication platforms before they start so the rest of the team already knows a bit about them.

Here’s an example of a template you can use to introduce a new hire to the rest of the team by asking them three fun facts about themselves:

Be practical

Flowery language about your mission is important, but people also need to know where they’re supposed to park and what to expect on their first day. Make sure they know those key action items before their first day.

Break down the first week

Create a schedule of activities for their first several days, up to their first week. Build socialization by encouraging teammates to take lunch together or organize a happy hour after their first day.

Keep information digestible

The mass data dump that often happens on a person’s first day at a new job is overwhelming no matter how quickly they can read. Make sure they know the exact amount of reading materials they need to do within a week and that they will get the information they need if they trust the process.

Maintain a focus on the long-term

Yes, people need to know what their schedule is and how many vacation days they get. But if you are investing in orientation and onboarding, you probably want this person to be around for the long haul. If it takes them more than a few days to grasp some process, that’s OK.

Work with new hires to establish goals

Make sure team members get plenty of one-on-one time with supervisors and mentors who can help them settle in, and eventually, the group should work together to establish the employee’s goals for the next 60, 90 and 180 days.

Work with your new hires on this template to help them establish their goals:

With a Business account, Venngage users can access real-time collaboration features. This means that once they’ve added team members to their Venngage account, they can collaborate in real time with their colleagues on any designs:

Be open to feedback

Especially for companies who have previously had a haphazard approach to orientation and onboarding, the first few forays are likely to be imperfect. With every new hire, get their honest feedback about what they found helpful and what could have been better.

Company handbooks are typically given to new hires during the orientation process, but they’re also a good opportunity to do some of the important work of onboarding. Many organizations have hard copies of their handbooks, but PDFs or PowerPoint handbook presentations are also common.

Onboarding handbooks and presentations

If you’re looking for a template that will help elevate your handbook materials to something that goes beyond informing people about key policies? Check out these onboarding handbooks and presentations.

Onboarding-focused materials can provide basic information about the company, but they should focus on setting long-term expectations. In this example, one of the first slides covers what should happen in the first day, week and month of the team member’s tenure.

Once you’ve finished your handbook, you can share a public link for free or upgrade to a team account to share a private link with your colleagues:

A paid Venngage account allows you to download templates as PNG or PDF. You can also upgrade to a Business account to export the onboarding handbook in PPT format to use on PowerPoint or Google Slides:

Let’s look at some other examples of employee handbooks you can customize for your new hire orientation:

When creating onboarding materials, it’s important to be upfront about the company’s mission and culture. One good way to do that is to make it personal, as the third slide of this presentation does.

Onboarding-focused handbooks are at their best when they are created from the perspective of a successful team member. Information in these types of handbooks should focus on setting clear expectations about the organization and the team member’s role in it, both today and in the future.

For some organizations, their place in a broad societal context is an important aspect of their culture. Companies with strong corporate social responsibility policies should consider creating an onboarding handbook in which those policies are front and center.

Onboarding-focused handbooks also provide a great opportunity to establish company values with visuals. This example uses friendly, flat icons and a pastel color palette, but by using Venngage for Business, you can ensure your handbook reflects your brand’s story.

Simply go to My Brand Kit to have your logos and brand colors extracted automatically from your website:

Once that’s done, you can apply your branding elements to any of your designs in just one click:

Orientation handbooks and presentations

Orientation is a process best done quickly and efficiently. Pairing the data dump of policies and procedures with good visual design principles can help ensure new hires are well-informed and remain engaged with the information.

New hire presentations that have employee orientation as their key focus should be utilitarian, but that doesn’t mean they have to be boring. Pair information with company policies and striking visuals like stock photos and trendy gradients to keep your audience interested.

As with any other type of visual asset you create, orientation presentations should reflect your brand’s story. In this case, flat illustrations and icons make this design approachable and friendly.

Other brands lend themselves more to bold presentation, and any new hire who encounters this ultra-futuristic orientation handbook will get the clear sense that their new workplace is modern and forward-thinking.

Consider breaking your orientation materials into smaller sections or chapters. This will help your team members refer back to important information without having to flip from page to page.

With Venngage for HR , multiple team members can collaborate and you can ensure your corporate visual identity is applied with My Brand Kit .

A minimalist design like the one above is appropriate for brands of all types and can help ensure the focus is on the important information being shared.

Both for HR teams and new employees, checklists are a good way to ensure nothing falls through the cracks. This is particularly true during the orientation phase when new team members are probably signing important tax, health insurance, retirement and other documentation.

Orientation is a complex task that typically touches many departments within an organization, from IT to human resources to legal. No single person can keep track of every task, so smart HR departments and leaders create orientation checklists to ensure all necessary tasks are completed.

Good orientation isn’t a one-way street, and getting new hires involved in the process can help instill a sense of ownership in their role within the organization. Consider a multi-page checklist like this one that lets both employee and supervisor have input.

Even in small teams, it’s common for multiple veterans in organizations to take a role in new employee orientation. An orientation checklist like this one lets you assign orientation-related tasks to different team members and indicate when each one should be completed.

Make sure the basics are covered when you bring in a new team member with this no-frills orientation checklist.

Training and microlearning materials are important both in orientation and onboarding. In the short term, educational materials help ensure people understand basic job processes. In the long term, training materials and training plans are useful in employee development.

Microlearning is a training method that delivers information over the course of several brief lessons rather than one long span.

Microlearning can boost information retention and avoid overload or burnout. Customize this microlearning presentation to fit your organization.

Make sure your team members, whether they’re new or seasoned vets, have important soft skills like collaboration, in addition to monitoring their development of hard skills related to their job tasks.

Inspire good customer service for team members who deal with the public by customizing this infographic. Update the tips or add your own, and modify the content to speak to what your organization does.

One important aspect of new employee orientation is building the foundation for good work habits. Consider creating a daily activity log that team members fill out to ensure they remain accountable for getting work done.

Use this employee safety training module to help you create materials for new team members as well as materials to ensure everyone in the organization receives ongoing updates and refreshers on safety procedures.

Make sure your sales team orientation, onboarding and development materials are backed by lessons from the success or failure of your organization’s past sales efforts. Use these tips to customize this infographic or create your own from thousands of other templates.

Though orientation and onboarding have their own unique aspects, both are critical parts of ensuring new employees can be successful in their jobs. The benefits of good onboarding and orientation include:

A more satisfying employee experience

New hires who feel that they are left to their own devices are less likely to understand their jobs or feel that they are an important part of an organization. Creating comprehensive orientation and onboarding materials can help set the right tone from day one.

Building company culture

The majority of organizations that invest in creating a cohesive onboarding experience say new team members are better able to fully become part of the company’s existing culture. One way to do this is to ensure your onboarding materials tell the brand story early and often.

Improving productivity

A well-planned orientation and onboarding sets new employees up for success by helping them understand their roles, the company culture and what’s expected of them. It clears up confusion, builds their confidence and gets them engaged right from the start. When they feel supported, they’re more likely to perform better and stick around longer.

While many companies shifted to remote work during the pandemic, for some organizations, that shift will be permanent. Meanwhile, many companies were partially or fully remote long before COVID-19. The orientation and onboarding process for remote teams requires some specialized materials .

Remote team members are likely to encounter more systems on which they’ll need to be trained. The lack of direct, face-to-face interaction means they’ll have a harder time getting questions answered as well.

That’s why having in-depth onboarding and orientation materials is crucial, as it provides virtual new hire orientation.

Companies that aren’t fully remote may be interested in dabbling in permitting employees to work from wherever they want. For these companies, it’s critical to ensure certain policies are adopted and well-communicated.

Just as your HR team would share tips for in-office workers to be successful at their jobs, considering create some resource materials to guide remote workers. Infographics like this one are easy to customize for your industry or even for each type of worker.

If your organization shifted to remote work for the pandemic and is planning a return to the office, make sure your entire team knows what’s expected of them and what resources are available.

Start new hires off on the right foot by creating engaging orientation and onboarding materials

With a Business account, teams can engage in real-time collaboration, apply their branding with one click and export files they can bring right into PowerPoint. With these tools, HR team members have no trouble setting new team members up for long-term success.

If you want to see how easy it is to create engaging yet informative orientation and onboarding materials for your new hires, simply sign up for a Venngage account and test out our drag-and-drop editor and fully customizable templates. It’s free to get started.

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How to Create an Employee Onboarding Presentation (+ Templates)

Written by: Zain Zia

Almost 90% of employees believe their organizations don't have a strong employee onboarding process in place.

This is an alarming stat, especially when you consider that a great onboarding process can boost employee retention and productivity .

In this post, you'll learn how to create an employee onboarding presentation. We’ll also share some amazing onboarding presentation templates to help you get started quickly.

But before you dive in, here’s a short selection of 6 easy-to-edit employee onboarding presentation templates you can edit, share and download with Visme. View more templates below:

Table of Contents

• What is an Onboarding Presentation?

What to Include in Your Onboarding Presentation

• 6 Onboarding Presentation Templates You Can Use

Tips to Nail Your Onboarding Presentation

Next steps in the onboarding process, onboarding presentation faqs.

• An onboarding presentation is a structured document to introduce new employees to the company's culture, guidelines and expectations to help them transition smoothly into their new roles.
• To make the most out of your onboarding presentation, include these sections in your presentations: company overview, core values, code of conduct, organizational structure, employee expectations, employee benefits and compensation.
• Some tips to enhance your onboarding presentations include conducting an ice-breaking session, keeping the presentation on brand, adding visuals, using data visualizations and keeping things short and simple.
• Visme's onboarding presentation templates are the best way to create a customized presentation to help you welcome new hires and set expectations for their first days. Each template includes customizable text, images, videos and more to create an engaging experience for your audience.
• Sign up for Visme's free online presentation maker and templates to create your onboarding presentations in seconds.

What Is an Onboarding Presentation?

An onboarding presentation is a piece of document that brands use to integrate new employees into their organization.

This includes information on the company's history, work culture, employee responsibilities, potential expectations, or quite literally anything that helps a new employee get accustomed to the new role.

In many ways, an onboarding presentation is the first touchpoint between the employee and the organization. That's why its importance can't be understated, especially in remote onboarding .

In fact, studies show that a well-designed employee onboarding process can boost employee retention rate by 82% , and productivity by at least 70%!

Here are some key reasons why you should be creating an employee onboarding presentation for your brand:

• Familiarize employees with your company policies
• Get employees up to speed on the company’s work culture
• Show employees how your product/service works
• Share detailed information on tasks and deadlines
• Clearly communicate goals and expectations
• Reduces anxiety among new employees

By simply investing some time and effort to develop an onboarding process, you can ensure that all new hires feel immediately connected to your organization and have a clear understanding of their roles and expectations to perform even better at their new job.

In addition to optimizing onboarding processes, explore our insightful article on full-cycle recruitment to enhance your strategies for seamlessly integrating new hires into your organization.

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In many ways, the core purpose of an onboarding presentation is education, which is why any onboarding presentation is incomplete without these sections:

• Company overview. Give new hires a brief overview of your company, including your company goals, mission and vision statements, past achievements, and plans of action. This section of your onboarding presentation will help employees understand the type of company they’re working for.
• Core values. No onboarding presentation is complete without a dedicated section on company-wide values. Here, you share your company’s underlying philosophy and principles with the new hire, so they can get an understanding of your company’s work environment.
• Code of conduct. This section should cover the legal, moral, and ethical standards that your company stands for. This will help educate new employees on your company rules and give them a point of reference on how to make better work decisions on a daily basis.
• Organizational structure. Breaking down your company’s organizational structure in front of new employees will educate them on the current chain of command in the company, and their role in the company's hierarchy. It's also a good idea to add a dedicated slide of team members in your onboarding presentations, so new hires know who they’re answerable to, or who they’re going to supervise.
• Employee expectations. In this section of your onboarding presentation, reiterate everything that's expected of a new employee, so they can come up with a strategic roadmap to achieve those goals in the coming weeks, months, or years. For example, if you’re hiring for the sales department, tell them their exact role and responsibility, sales targets or any other KPIs they’ll be judged on.
• Employee benefits and compensation. Lastly, make sure you include the details of everything a new employee is entitled to at your company, including paid leaves, health insurance, gym memberships, bonus structure, remote work and so on.

Depending on your company type, you can add in or take out as many sections as you want from your onboarding presentation. For example, you can add a welcome to the team slide or an introduction slide for the new employee.

But the purpose remains the same: to make employees feel at home and educate them on your company policies.

You can use Visme's onboarding checklist templates to ensure you don't miss anything in the process. These templates include steps to follow and reminders of what you need to do. You can also use them to create your own checklist based on your specific goals and objectives.

6 Onboarding Presentation Templates

Creating an onboarding presentation from scratch can be difficult, but it doesn’t have to be that way. In this section, we’ve shortlisted six of the best onboarding presentation templates that are perfect for any brand type and will help you save tons of time.

Additionally, if you are running out of time and need a quick solution, you can use Visme's AI presentation maker . It's an advanced tool that allows you to create stunning and engaging presentations with just a few clicks.

All you have to do is generate presentations from a text prompt, choose your style and customize them using relevant text, images, icons, and other visuals.

1. Onboarding Presentation Template

This employee onboarding presentation template is a perfect pick for any organization that’s not just looking to improve their onboarding process but also help employees learn about their work responsibilities and get acquainted with company culture.

The stunning welcome presentation template highlights the brand’s expectations from the new hire, guides through the HR process, and most importantly, discusses the workflow overview—so the onboarding process can be as concise and effective as possible.

2. Employee Handbook Presentation Template

This onboarding handbook presentation template is another great way to get new hires quickly familiarized with company policies, role expectations, and other job-related information.

The colorful onboarding presentation template features a dedicated page on the company history, executive team, payroll structure, employee benefits, and workplace conduct—each of which can help new hires get a jumpstart on their career with your company.

The process of creating an onboarding presentation is a collaborative effort. Many members across the organization may provide their input and feedback on the content and design.

Visme offers useful collaborative design features such as live editing, commenting, annotating and version control to ease the design collaboration process.

Also, to ensure you've got complete control over the projects, Visme provides workflow management features that let you manage tasks, roles, deadlines, completion and more.

3. Employee Handbook Presentation Template

Make sure your new hires feel right at home by using this modern, eye-catching onboarding handbook presentation template. This customizable template is an ideal pick for any organization — simply edit your brand colors, fonts and other visual elements.

The template is purposefully designed to assist new company employees to get accustomed to their roles, expectations, code of conduct, compensation and benefits, and much more.

Upgrade your presentation creation process with Visme's AI writer, a powerful tool that helps you generate first drafts, edit and proofread your text and even create a presentation outline . This will save you time and energy, allowing you to focus on delivering an engaging onboarding experience for your new hires.

4. SaaS Training Presentation Template

Running a SaaS business and want to educate new hires on important work-related tasks? This onboarding presentation template is an excellent pick for you.

The template starts with a brief company history, before diving right into the training module. Not only does it include actionable content with visuals for employee guidance, but also has an interactive design that will capture the attention of your audience.

If you’re organizing a training session for your new hires or educating existing employees on additions to your software, then make this template your own by editing the contents of this presentation — images, text, logos, icons, colors and more.

5. Product Training Presentation Template

Training is a huge part of the employee onboarding process. Not only do you have to teach new hires about the company culture and policies, but also familiarize them with their work-related goals and expectations.

So if you’re looking to train your employees effectively, this interactive onboarding deck is the way to go. It includes eye-catching colors, with a perfect mix of graphics and icons that makes the presentation more engaging, interactive, and easy to follow.

This template is fully customizable, so you can edit any part of the presentation to make it your own.

You can use Visme's AI image editing tools to edit, touch up, unblur and upscale your visuals in seconds. All you have to do is select the object and choose your editing options from the left pane.

6. Training Course Presentation Template

An onboarding presentation is not just a great way to showcase a positive brand image and relay work expectations, but also for training employees for their journey with your company.

If the position you're filling in your company requires the employee to be able to use particular software or it's important for them to get familiarized with your work process, then this onboarding training presentation template is a perfect pick for you.

It features a professional design with creative graphics that improve its overall look and feel. Personalize this template by adding your own brand colors and visual assets.

If you aim to create one of the best onboarding presentations, consider customizing this template to integrate key elements that resonate with your audience and deliver a comprehensive onboarding experience.

Visme's presentation templates, along with advanced tools such as Presenter Studio and Presenter Notes, have proven instrumental in assisting organizations worldwide. Now, let's hear what one of our satisfied users has to say about Visme:

“Previously we were using PowerPoint, which is fine, but the interactivity you can get with Visme is so much more robust that we’ve all steered away from PowerPoint.”

“PowerPoint templates are plain and boring, and we want to create more fun and engaging content. Visme has multiple slide templates to choose from, which makes this so much easier.”

“I just made a deck recently and it took me about 15-20 minutes. I found a template I really liked and tweaked it and put it in our brand colors. In PowerPoint, it would take anywhere from an hour to an hour and a half.”

Kendra Bradley, Graphic Content Developer at WOW!

Read the full case study to discover How WOW! is Saving Nearly 79% in Time and Cost With Visme.

Looking for some additional onboarding presentation ideas?? Here are a few presentation tips that can help you get started:

• Conduct an ice breaking session. Ease the nerves of your new hires by sharing fun anecdotes about your organization, playing team building games, or simply asking them to introduce themselves.
• Keep the presentation design on-brand. Your onboarding presentation should show your brand’s personality and voice to new hires so they feel connected to the company. This includes your presentation content, brand colors and fonts .

• Add visuals. While creating your onboarding presentations, make sure to add images, vector icons, transitions, and other visual elements to make them look more engaging and interactive.

• Use data visualization. It usually gets boring and difficult for the audience to keep track of numbers and statistics. This is why it's a great idea to use graphs and charts, wherever possible, to bring your onboarding presentation to life.

• Keep things short and simple. The last thing you want is to bore your new hire with a long and monotonous presentation, so make sure you only add sections that are truly beneficial for the new hire.

Apart from these tips, it's also equally important to work on the delivery of your presentations. This includes being energetic, using storytelling techniques, presentation rehearsal and more.

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During the recruitment process , onboarding becomes the initial step of an employee's journey with the company. They are learning about your company policies, getting to know how tasks are done here, who they are answerable to and what’s expected of them in the long run.

But the onboarding process doesn’t end at the onboarding presentation.

Your job is now to give hands-on training to the new hires by introducing them to their new team, showing them their workstation, equipping them with the correct tools and teaching them anything they need to know to improve their workflow.

Employees can take up a few weeks to understand the processes of your company, and it is your job to help them make that transition as seamlessly as possible.

We suggest you check out our employee handbook and training manual templates that can help you streamline these processes more effectively.

Q. How Do You Present the Onboarding Process?

You can present the onboarding process by creating a clear, informative new hire presentation. This can include company history, culture, rules, team introductions, job expectations, and resources for the new hire. Make sure it's simple, engaging and uses visuals or interactive elements to make it more memorable.

Q. What Are the 4 Phases of Employee Onboarding?

The four phases of employee onboarding are pre-onboarding, onboarding and welcoming new employees, training and transitioning to the new role.

• Phase 1: Pre-Onboarding.  This is the stage before a new employee starts, where you get everything ready for their arrival - like setting up their workspace and email.
• Phase 2: Onboarding and Welcoming New Employees . On their first day, you welcome new employees, introduce them to the team and give them a tour of the workplace.
• Phase 3: Training. During this phase, new hires learn the skills and knowledge needed through training sessions, workshops and mentorship.
• Phase 4: Transitioning to the New Role. Finally, new employees start working on actual projects or tasks under supervision, gradually becoming more independent as they grow comfortable with their new role.

Q. What Are the 5 Cs of New Hire Onboarding?

The 5 Cs of new hire onboarding are compliance, clarification, culture, connection and checking back.

1. Compliance: Familiarize new employees with the company's policies, rules, and procedures to ensure compliance.

2. Clarification: Explain job responsibilities and expectations so new hires clearly understand their roles.

3. Culture: Introduce company values, mission, and workplace culture to help new employees feel connected and engaged.

4. Connection: Foster interaction between new hires and their teammates to build relationships and promote collaboration.

5. Checking Back: Regularly follow up with new employees to ensure their needs are met, answer questions, and provide support throughout their onboarding journey.

Q. What Are the Three Pillars of Onboarding?

The three pillars of onboarding are forming, connecting and unfolding.

• Forming: Setting the foundation by providing new employees with essential information, tools, and resources for a successful start.
• Connecting: Encouraging relationships between new hires and their coworkers to create a supportive and collaborative work environment.
• Unfolding: Gradually integrating new employees into their roles, offering ongoing training and development opportunities to help them grow and succeed in the company.

Ready to Create an Employee Onboarding Presentation?

Now that you know the benefits of creating an employee onboarding presentation and how to make one, it's time to get started for your own company.

Customize one of the templates above using our presentation software , or browse our employee onboarding presentation templates to find the best fit for your needs. You can tweak the information and design, add your brand elements, including colors, icons, logos, images and fonts to the template, and download or share to use.

Sign up to streamline your employee's onboarding process with Visme.

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About the Author

Zain is a freelance writer for eCommerce and SaaS businesses. When he’s not crafting converting copy and insightful content, he can be found making travel videos or discussing soccer on social media.

New employee orientation presentation: A comprehensive guide

This guide covers everything you need to know, from introducing your company's culture and values to designing effective slides.

Raja Bothra

Building presentations

Welcome to the world of new employee orientation presentations!

Whether you're a seasoned HR professional or someone new to the role, crafting an effective orientation presentation is crucial for the success of your organization and the satisfaction of your new hires.

In this comprehensive guide, we'll delve into the intricacies of creating a stellar new hire orientation presentation that sets the right tone, delivers essential information, and leaves a lasting impression.

What is a new employee orientation?

Before we dive into the nitty-gritty details, let's clarify what exactly a new employee orientation is. In essence, it's the process by which your organization welcomes and integrates fresh talent into the workforce. It's not just about handing them a desk and a computer; it's about providing them with the tools, knowledge, and support they need to thrive. A key component of this process can be using the best applicant tracking system to ensure that the right talent is not only hired but also effectively onboarded.

The new hire's first day: A day to remember

The first day on the job is a monumental moment for any new hire. It's the day when they step into the unknown, meet their new team members, and get their first taste of the company culture. It's also your chance to make a lasting first impression.

Why is new employee orientation presentation important?

Creating a smooth onboarding process

A well-structured new employee orientation presentation is like a roadmap for your new hires. It guides them through the initial stages of their journey within the organization, helping them navigate the terrain with confidence.

Fostering a positive employee experience

Remember, your employees are your most valuable assets. Investing in their orientation process not only makes them feel valued but also contributes to their long-term job satisfaction and retention.

Aligning with company policies and procedures

Your presentation is the perfect opportunity to acquaint new team members with your company's mission, vision, and values. It's where you can clarify company policies and procedures, ensuring everyone is on the same page from day one.

How to structure a new employee orientation presentation

Structuring a new employee orientation presentation is essential to provide a clear and organized introduction to your organization and its processes. Here's a step-by-step guide on how to structure such a presentation:

1. Title slide: Start with a title slide that includes the company name, logo, and the words "New Employee Orientation."

2. Welcome and introduction: Begin with a warm welcome to the new employees. Introduce yourself and your role in the organization. Provide a brief overview of the orientation agenda.

3. Company overview: Explain the company's history, mission, vision, and core values. Highlight any significant achievements or milestones. Mention the company's organizational structure and key departments.

4. Culture and values: Emphasize the company's culture and values. Share stories or examples that illustrate the culture in action.

5. Benefits and compensation: Discuss the employee benefits package, including health insurance, retirement plans, and any other perks. Explain the compensation structure and payment schedule.

6. HR policies and procedures: Cover essential HR policies, such as: Equal Employment Opportunity, Anti-Harassment and Anti-Discrimination, Code of Conduct, Timekeeping and Attendance, Dress Code, Workplace Safety.

7. Onboarding Process: Describe the onboarding process and the steps new employees will go through. Mention any training programs or resources available.

8. Employee expectations: Discuss what is expected from employees in terms of performance, conduct, and teamwork. Explain any performance review processes or evaluation criteria.

9. Communication channels: Introduce the various communication tools and channels used within the organization. Highlight the importance of open communication.

10. Company policies and procedures: Detail specific company policies and procedures that new employees need to be aware of, such as: - Leave policies - Expense reimbursement - IT and security guidelines - Data privacy and confidentiality

11. Training and development: Discuss opportunities for professional growth and development within the company. - Mention any training programs, workshops, or resources available.

12. Q&A session: Allocate time for questions and answers. Encourage new employees to ask any questions they may have.

13. Conclusion: Summarize key points covered during the presentation. - Reiterate your enthusiasm for having the new employees on board.

14. Next steps: Provide information about what new employees should do next, such as completing paperwork or scheduling one-on-one meetings.

15. Resources and contacts: Share contact information for HR, IT support, and other relevant departments. - Provide a list of resources new employees can refer to for additional information.

16. Thank you slide: End the presentation with a thank-you slide and a reminder of the company's contact information.

Remember to keep the presentation engaging, interactive, and visually appealing by using graphics, images, and bullet points. Additionally, tailor the content to your company's specific needs and culture to ensure that new employees receive a comprehensive and informative orientation.

Do's and don'ts on a new employee orientation presentation

Now that we've covered the essential elements, let's round up with some do's and don'ts to keep in mind as you create your new employee orientation presentation.

• Do prioritize the employee experience. Make it engaging and informative.
• Do create an engaging PowerPoint presentation.
• Do introduce the new hire to their team members.
• Do use presentation templates for a consistent look.
• Do encourage questions and one-on-one interactions.

Don'ts:

• Don't overwhelm new hires with excessive information.
• Don't rush through the orientation process; take your time.
• Don't forget to emphasize company culture and values.
• Don't neglect technical aspects; ensure new hires are well-equipped.
• Don't forget to add a touch of humor naturally if it fits the context.

Summarizing key takeaways

• New employee orientation matters : A well-structured new employee orientation presentation is crucial for integrating new hires effectively into your organization.
• Positive employee experience : Orientation contributes to a positive employee experience, enhancing job satisfaction and retention.
• Align with company values : Use the presentation to align new hires with your company's culture, values, and mission.
• Structured approach : Follow a structured approach when creating the presentation, starting with a warm welcome and progressing to important details.
• Technical aspects : Ensure new hires understand the technical aspects of their job, including software and tools.
• One-on-one interaction : Allocate time for one-on-one interactions to address questions and build connections.
• Do's : Prioritize the employee experience, encourage questions, and introduce new hires to their team members.
• Don'ts : Avoid overwhelming new hires with information, rush through the orientation, or neglect company culture and values.

FAQ's on a new employee orientation presentation

1. what is the significance of a new employee orientation presentation, and why should companies prioritize it.

A new employee orientation presentation plays a pivotal role in helping every employee, whether it's their first day at a new job or they've transitioned to a different role within the organization. It's a part of the employee onboarding process that introduces them to the company's culture, policies, and procedures. This process is essential for every employee, not just new hires, as it ensures that they're well-informed and aligned with the organization's values. A well-structured orientation program sets the right tone and can make a significant impact on their journey within the company.

2. What components should be included in a comprehensive new employee orientation presentation?

A thorough employee orientation process should cover a variety of aspects. It's more than just a mere orientation checklist. Here's what it should encompass:

• Employee handbook : Provide access to the employee handbook, which serves as a reference guide for company policies.
• Company culture : Introduce new hires to the company's culture and work environment, helping them feel more comfortable in their new workplace.
• Orientation program : Implement an orientation program that includes infographics, interactive presentations (PPT), and other materials. It's a great opportunity to help ensure that everyone starts on the right foot.
• New employee orientation checklist : Utilize an orientation checklist to keep track of essential tasks and information they need.
• Team introduction : Facilitate meetings where new hires can meet the new workplace and team members, fostering connections from the very beginning.

3. Is employee orientation only relevant for traditional office setups, or does it apply to remote teams as well?

Employee orientation is a great opportunity to set the tone, whether your organization operates in a physical office space or is fully remote. In fact, it's even more critical for remote teams to ensure that the onboarding process is comprehensive and engaging. Many companies have embraced remote work, and the employee orientation process has adapted accordingly. Virtual presentations and online resources can help new hires feel just as connected and informed as they would in a traditional office setting.

4. How can a new employee orientation presentation help boost employee morale and productivity?

A well-executed orientation presentation can have a substantial impact on employee morale and productivity. When new hires are excited and motivated, they're more likely to hit the ground running. It's a good opportunity to help set realistic expectations and provide them with the tools and information they need to thrive in their new roles. Engaging presentations, along with team member introductions and insights into the organization's departments, create a positive atmosphere that could have been better.

5. Are there any innovative ideas to make a new employee orientation presentation more engaging and memorable?

Absolutely! New employee orientation and onboarding can be creative and fun. Best practice consider incorporating infographics, interactive quizzes, or storytelling elements into your presentation. Share interesting facts about your organization, host virtual happy hours, or create a "Day in the Life" video to give new hires a glimpse of what their first day at a new job will look like. The key is to make the orientation process enjoyable and informative, ensuring that new hires leave with a positive impression and a sense of belonging within the company.

Create your new employee orientation presentation with Prezent

If you're looking for an easy and effective way to create your new employee orientation presentation, consider using Prezent. With our user-friendly templates and tools, you can design presentations that leave a lasting impression.

Prezent can be a valuable tool for creating your new employee orientation presentation in several ways:

• Content creation : With Prezent's presentation builder, you can add and customize content easily. This includes text, images, charts, and more. You can include information about your company's history, culture, values, and the onboarding process itself.
• Personalization : Tailoring your presentation to the preferences of new employees is crucial. Prezent allows you to personalize the content to make new hires feel welcome and provide specific information related to their roles or departments.
• Structuring your presentation : Prezent provides tools to help you structure your presentation effectively. You can use guides and e-courses to ensure that your orientation presentation flows logically, making it easy for new employees to follow and engage with the material.
• Collaboration : If multiple team members are involved in creating the presentation, Prezent facilitates real-time sharing and collaboration. This collaborative approach ensures that everyone can contribute to and review the presentation, making it a team effort.
• Brand compliance : Maintaining brand consistency is essential. Prezent helps you ensure that your orientation presentation complies with your company's brand guidelines and is approved by your corporate brand and marketing team.
• Time savings : Prezent can significantly reduce the time it takes to create presentations compared to traditional methods. This efficiency is especially valuable when you have multiple orientations to conduct.
• Security : Data security is a top priority for Prezent. They offer enterprise-grade security measures to protect sensitive information, which is crucial when dealing with employee data.
• Easy sharing : Once your new employee orientation presentation is complete, you can easily share it with new hires. This simplifies the distribution process and ensures that everyone has access to the necessary information.

By using Prezent, you can streamline the process of creating new employee orientation presentations, ensuring that they are informative, engaging, and consistent with your company's brand and messaging. This, in turn, can enhance the onboarding experience for your new team members.

So, why wait? Try our free trial or book a demo today to start crafting your orientation masterpiece today and help your new hires feel right at home from day one.

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Quicklinks ‍

How to nail your onboarding presentation (incl. free template).

Orientating a new employee can be challenging. Studies indicate that 88% of companies don’t carry out proper employee onboarding . Creating an onboarding presentation can lessen the workload by tenfold. It’s the first deeper look into the way things work.

We give you a detailed review of how to nail your onboarding presentation, including helpful tips on choosing the right layout.

❓ Why is your onboarding presentation important?

An onboarding presentation is the first touchpoint a new employee gets with the organization. It’s the company’s chance to make their first impression count. They learn the values and get to interact with the various teams. It’s also their first interaction with their colleagues. As a result, companies need to nail an onboarding presentation.

➕ What to include in a new hire presentation?

1. Icebreaker or fun welcoming element

An icebreaker is a perfect way to relieve the tension and anxiety in a presentation. It could be anything, from an interesting anecdote to a fun fact. The recruit will feel more at ease and interact with their colleagues more freely. 

Icebreakers are, furthermore, clever ways of identifying a company’s work culture. Recruits get to see how well employees relate with each other. In addition, icebreakers are a great way to relax and let loose. It’s a break for the employees outside of their normal duties.

A game of 2 Truths and A Lie is perfect for such situations. Other onboarding icebreakers you can try out are:

• Would You Rather; 
• Scavenger hunts;
• 10 Things We Have In Common.

The great thing about onboarding presentations is you can spice them up. The more interactive they are, the better impression you leave on the new employee. 

2. Key stats about the company

Create excitement by providing key statistics about the company’s growth and performance . Remember, the goal is to create a lasting first impression so use your onboarding presentation to seal the deal. 

Statistics is a powerful communication tool because they quantify the information you’re putting across. They give credibility to your points―think of them as proof of how great your company is. 

You give the recruit the chance to see how efficient your employees are and how well the company runs. Here are some important stats you should include in your onboarding presentation:

• Employee retention 
• Job satisfaction
• Employee well-being ― it illustrates the balance between work and life
• Workplace diversity
• Growth rate
• Customer satisfaction, and
• Gender balance.

We recommend using visual aids such as infographics when incorporating statistics into your presentation.

Infographics are easier to recall, increasing knowledge retention rates. Another benefit is they simplify complex ideas like statistics into digestible chunks. Besides, they’re visually appealing and spark the audience’s curiosity.

3. History of the company ‍

You want to be as brief as possible when presenting the company’s history. Here are a few points to keep in mind when presenting this part:

• Briefly discuss what your company does and what services they give their clients. For example, if you’re an ecommerce email marketing agency , you might begin with ”X Email Marketing Agency specializes in email strategy and audit, email automations and campaign management for ecommerce."
• Make sure you illustrate your company’s ability to meet its consumer’s needs.
• Add character to your company by giving a brief biography of the founders.
• State and explain the core values of your organization.
• Include significant events and milestones.
• Use anecdotes. What better way to talk about your company’s history than by telling a short story?
• Make it informative by giving facts and statistics about your growth.
• Share information about past projects and clients. It’ll make the recruit even more motivated to be a part of your team.
• A few testimonials or reviews won’t hurt. In fact, they’re an asset to your company’s credibility and overall image.

4. Mission statement

Your company’s mission statement is a summary of your vision. It illustrates the primary goal and values of your corporation. A mission statement also gives the company and the employees a sense of purpose. Lastly, it creates a vision for its future―almost like a sneak peek into the coming years. 

5. Company values

Company values paint an accurate description of how we treat each other at the workplace. More importantly, they determine what kind of culture will exist in a company. They promote teamwork and set a precedent for the recruit to relate to their colleagues.  

Furthermore, they give the newbie insight into the general atmosphere of their new work environment.

6. Organization structure

An organizational structure highlights the company’s hierarchy and division of labor. Think of it as a detailed chain of command. It gives a clear representation of each individual’s role.  A clear organizational structure ensures coordination, making attaining goals easier. 

It also improves teamwork and enhances collaboration in the workplace. A workplace that clearly defines employee roles will operate more efficiently than one that doesn’t. Examples include:

• Hierarchical
• Divisional, and
• Team-oriented.

7. The teams

Onboarding presentations are the best time to introduce your new employee’s department. It paints a clear picture of who they’ll be working with and at what capacity.  

💡 Tip: Get the team members to record short introductory videos that you can include in your slideshows. That way, you’ve already broken the ice and acquainted the recruit with their colleagues way before they officially meet. 

Here’s a great example of an employee introduction video from Wistia , a video marketing software company:

8. Company roadmap

A company roadmap is like a show and tell. It outlines the framework for its success and details all the important steps necessary to actualize your vision. An effective roadmap should have the following features:

• Your mission statement
• Primary goals
• Objectives e.g. improve performance by 50%
• The various strategies to achieve the goals and objectives
• A SWOT analysis . It’s a vital component of any business roadmap.  Strength - showcases the company’s best feature and what sets it apart from competitors. Weakness - highlights areas you’re struggling with and need to improve, e.g. marketing and high employee turnover rates. Opportunities - these are external factors that give you an upper hand over competitors. Threats - these are obstacles that expose your weaknesses and can cause harm.

9. Employee scorecard

An employee scorecard complements the organizational structure by giving your workers a framework to implement strategies. It aligns their efforts with a shared goal and molds employees into one efficient unit.

An employee scorecard should contain:

• The employee’s name
• Their role and responsibilities
• Assigned duties
• Specific targets
• Key metrics - allow you to track growth and productivity
• Strategic map - a summary of your objectives and primary goal.

10. Company policies

Policies enforce the organization’s structure and streamline its work processes. They make the work environment safer by minimizing hazards and potential accidents. Company policies are dynamic and change according to the industry, so businesses are legally required to update them. 

These are guidelines that control various aspects such as:

• Remote work
• Paid Time Off.

11. Your first week and what to expect next

This section details the series of events that will consist of the first week. Naturally, the recruits will feel nervous or unprepared. However, giving them a preview can help ease them into the experience.

You don’t want to overwhelm them since they’re still acclimatizing to the new environment. So it’s best to keep their tasks short and structured. Give them a timetable or schedule of tasks to complete for the first week. 

Remember to include frequent short breaks to give them time to decompress. Start small and gradually increase the intensity until they’re comfortable working with minimal supervision. A good idea would be to pair the recruit with an onboarding buddy who they can consult.

✨ Tips on creating the perfect employee onboarding presentation

1. Have a mind map

Create a visual plan of the ideas you intend to put across during your presentation. A mind map helps you arrange the information in chronological order. Get a pen and paper and draw a rough outline of your presentations. 

Outline the key points and structure your argument around them. Alternatively, you can create a flowchart on your laptop or create flashcards to help steer your presentation.

2. Set a primary goal

Your presentation should answer these very crucial questions: Who and Why ? They make up the meat of your whole presentation. They’re the hook, line, and sinker to your argument. Answering these questions captures your recruit’s attention and appeases their curiosity.

To whom are you presenting this information, and why is it so important? 

3. Study your audience beforehand

Find out as much information about the recruit as you can. So, important information such as their previous role and the challenges they’ve encountered on the job can help ease any pre-boarding jitters.

You want to give your new employee the best experience during the onboarding process. Getting a better understanding of their pain points will help you customize your presentation to fit their needs.  

4. Use visuals to break the monotony of text

Presentations can get quite monotonous, especially if it’s all blocks of text without interruption. Spice up your presentation by including visuals such as:

• Charts, and
• Infographics.

Images are an interactive way to capture your audience’s attention. Curate them with a photo editor (for example, background removal ) to be able to provide visual representations that break down information into simpler concepts, making them easier to remember.

But beware: Using too many images can be a distraction, so don’t overdo it .

5. Know your material by heart

A good speaker masters their material. Knowing your points conveys the seriousness of the information, making it the ultimate display of credibility. Nobody wants to attend a presentation where the speaker can barely make sense of their presentation. 

Imagine if you were a new employee in such a situation. Would you believe a word they say?

6. Pick a suitable design for the slides

The goal is to select a layout representing your company’s culture while remaining interactive. A good idea would be to look at your company’s brand colors and incorporate them into the design. 

Alternatively, you can borrow a leaf from the company’s work culture and use the dress code as an inspiration. Most businesses prefer formal wear, so neutral colors such as white, blue, and brown would work best. 

Lastly, make sure you use a font that’s readable from a distance, especially if you plan on using a projector or handing out brochures.

7. Incorporate a Q&A session

Set aside a few minutes to give the audience room to ask questions. Feedback is an integral part of communication, moreso during an onboarding presentation. Think of the Q&A session as closer to your argument. Not only does it allow the recruits to ask any burning questions, but it also clears up any doubts.

🔖 Onboarding presentation template (PowerPoint)

The quickest way to get started is by using our welcome presentation template .

On 20 slides, it contains all the topics you should cover in your first presentation to new hires.

It includes slides like:

• Our company: History
• Our company: Values
• Your scorecard
• ...and many more

It's 100% customizable, so you can (and should) adapt it to your company's colors, brand, and content.

🌟 Looking for inspiration for each phase of onboarding? Check out 15+ additional onboarding templates . We can guarantee there is something for you.

➡️ You’ve successfully held your onboarding presentation. What’s next?

Finishing the presentation is completing one phase of the onboarding process ―it’s much longer and more complex. Training comes immediately after the presentation. It equips them with the required skills to perform their function and increases employee engagement.

Ideally, onboarding features five phases:

• ‍ Preboarding - The recruit signs their contract and all the required documents. They’ve just accepted the job offer, so they’re still new to your company. ‍
• Orientation - Here, the recruit meets HR and gets a formal introduction to the organization and colleagues. It’s where the onboarding presentation happens. ‍
• Training - HR trains the new employee on their new role. They typically assign a supervisor or senior colleague to show them the ropes. ‍
• Transitioning - The recruit is growing more used to the routine and is almost fully integreted into the workplace. ‍
• Ongoing development - The employee has officially settled into their new role and can begin making long-term decisions.

🔍 There's no better tool to help you create unique onboarding experiences than Zavvy's employee onboarding software .

Get a free demo today!

Alex is a marketer at Zavvy. On this blog, he mainly shares insights gained from discussions with selected experts and from helping our customers set up and improve their onboarding or learning programs.

Als Nächstes lesen

New Hire Orientation

What do you think of this template.

Product details

New hire orientation is the initial process of welcoming new employees to your company. As the first step in facilitating a smooth transition to your workplace, orientation is meant to give new hires what they need to succeed in their role. New hire orientation should be developed in a way that complements and emphasizes your workplace culture.

No matter how well you have prepared candidates during the recruitment process, they will still be nervous on their first day.

A well-organized orientation helps to reduce that stress and provides clarity about what’s on the agenda for people’s first day and beyond. 

A proper orientation will make new hires feel welcome, appreciated, and needed right from the start. This will increase their commitment.

As a result of the three benefits just mentioned, employee turnover should go down. Employee orientation shows people the organization cares and provides them with the tools they need to do their job well. 

Before orientation starts, make sure the new hire’s workspace is fully ready and that the manager is fully ready too. As for the new hire, make sure they have all the information they need to get to the office, park if necessary, and that they are able to actually get into the office. This already takes some uncertainty and anxiety away.

Employee orientation should include a part about the software and tools new hires will be using. This will for sure involve an explanation about the tools everyone in the company uses. Depending on the role-specific software someone will be working with the software training will be more or less elaborate. 

New employee orientation is an exciting time both for the new hire and the organization. A well-structured and thought-out process that does not compromise on the emotional and human side of starting a new job goes a long way in building a lasting relationship with your people. 

This template will primarily be useful to HR managers. You can use the slides in this template when preparing instructions for hiring new employees. You can describe in detail how to conduct briefings or introduce corporate rules.

Department leaders can also use this template when preparing to meet new employees and explain their job descriptions to them. This will help the new employee to join the new team and feel like a valuable employee for the company.

Recruiting companies can use this template when preparing their recruitment strategy. For example, you can present in detail your strategy for building a talent pool.

New Hire Orientation is a professional and modern template that contains five stylish and fully editable slides. You can change the type and size of the font, color and position of the infographic yourself. This template will be useful for HR managers, recruiting companies, company executives. New Hire Orientation template will complement your old presentations and will be a worthy addition to your collection of professional presentations.

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New Hire Onboarding Template

New employee onboarding is the process of integrating a new hire with a company and its culture, as well as getting a new hire the tools and information needed to become a productive member of the specific team they’ll be working with. There’s a lot of information to share with new hires on their first day and beyond: what the company is all about, what they can expect to do and who to work with, and so much more. Having all of that information conveyed in a template helps to standardize the onboarding process across the organization.

Our new hire onboarding template keeps everything organized for you and new employees who are starting their journeys. With this template, you can create roadmaps for one month to six months out to ensure your new hires are set on the right path.

Use the new hire onboarding template to:

• Introduce new hires to the company
• Help onboarding run more consistently across teams and functions
• Standardize the knowledge base all new employees will have upon finishing orientation
• Check in with new employees periodically

Customize your New Hire Onboarding Presentation

Give new hires all the information they need in a thoughtful, comprehensive new hire onboarding presentation. Make it memorable: use images, graphs, timelines, and charts to illustrate the information you’re sharing with new hires. In your new hire onboarding presentation try to include slides such as:

Tips For Designing Your New Hire Onboarding Presentation

Create an effective, memorable new hire onboarding presentation by following the tips below.

What do your new hires need to know most on their first day? Start with the key essentials they’ll need to be successful in their role, and then work down to secondary and tertiary needs from there. Include the most relevant information in your slides.

There’s a lot of information to digest on the first day at a new job, especially for fully remote or hybrid workers who may not be in a physical office every day. Make sure that your remote hires feel included by relaying information about company VPNs, remote team building events, collaboration and chat platforms, and anything else that might be relevant.

Get your new hires excited about joining the company! Include fun facts about the team, talk about company perks, and sprinkle some personality into the presentation.

Picking the right photos and images is essential to the overall success of your presentation. Add photos of team members so new hires know whom to connect with.

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New Hire Orientation Presentation Template

Free template to help you make your new hire's onboarding the best one yet. available in both google slides and powerpoint — download now and make it your own.

Download this free new hire orientation presentation and make it your own! Includes template slides covering:

• Company Context : Company Introduction, What Makes Our Company Special, Our Place in the Marketplace, Key Functions
• Our Team : Team Goals, Meet the Team, Our Team Dynamics, Your Role in the Team, Your First Week
• How We Work: Team Dynamics, Day-to-Day Tools and Technologies, Performance Expectations, Feedback Culture
• Administrative: Office Tour, Perks at Work, Initial Paperwork and HR Policies, Your Badge/ID

The foundation for a great new hire experience is the right onboarding presentation, so start here!

Download the template

Includes versions for:, google slides, microsoft powerpoint, team health score, new hire orientations can take forever. use this template instead.

When you hire someone new, first impressions matter. A lot. Just as you wouldn't show up to a fancy party in pajamas, you shouldn't greet your new employee with a hastily thrown-together PowerPoint. An onboarding presentation is the manager's fancy outfit - it's got to be on point.

Why Care About the Onboarding Presentation?

Remember your first day at a new job? Maybe you felt lost or overwhelmed. Or perhaps you felt welcomed and excited. That feeling often comes down to the onboarding presentation.

In the initial week or two on a new job, a new hire orientation presentation is like a roadmap. It guides the newbie, shows them the ropes, and makes them feel at home. And, get this: it's not just a bunch of slides! It's an experience. Think of it as a movie trailer - it sets the tone for what's to come.

Key Ingredients for an A+ Onboarding Deck

• Start with a Warm Welcome : Use a fun new employee orientation PowerPoint slide to break the ice. Something with a catchy graphic or a fun fact about the company.
• Clarity is King : Every onboarding slide should be clear. Avoid vague terms, jargon (especially company-specific slang!), and be precise.
• Engage with Interactive Elements : For example, a clickable quiz or a video in your onboarding presentation for new hires can work wonders.
• Stay Updated : Make sure your onboarding deck template and onboarding slide template are current. Outdated info in your onboarding PowerPoint? A big no-no!

Must-Haves in the First 2 Weeks

A new hire presentation must set the right expectations. In their first 2 weeks, new employees should:

• Understand the Company's Mission : Why do you do what you do?
• Know Key Contact s: Who can they turn to for what?
• Grasp Their Role : What's expected of them?
• Understand their Tools : What does an employee have available to help them be successful?

Bonus Tips for Managers

• Personalize the employee onboarding presentation : Everyone's different! Adapt to your audience.
• Ask for feedback on the new hire onboarding PowerPoint . Always room for improvement!
• Show examples! New hire onboarding presentation examples can serve as inspiration.
• Keep it fun and light. Maybe throw in a meme or two!

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Ready to Dive In?

Great! Let's discuss some onboarding presentation ideas .

• Storytelling : Share the company’s journey. Make it personal.
• Interactive Quiz : Test knowledge on company culture or history.
• Virtual Office Tour : For remote teams, this can be a game-changer.
• Day-in-the-Life Videos : Showcase a day in the life of different roles.

Don't Forget Team Dynamics!

While a great orientation presentation is key, understanding team dynamics can't be overlooked. This is where tools like TeamDynamics come into play, helping teams work better together. By understanding the team's working style (its unique team personality), the transition can be smoother for the newbie.

How does the team communicate? Process information? Make decisions? Work towards its objectives? TeamDynamics can help get a new hire oriented and up to speed on the ways your team works, easing their transition and getting them productive faster!

Templates to the Rescue

Not a design whiz? Don't sweat it. Take advantage of these onboarding PowerPoint templates and onboarding deck templates. These ready-to-use templates can give your orientation presentation a professional touch, whether you're the team manager or looking to create an HR orientation presentation a professional touch.

Conclusion: Make It Memorable

Managers, this is your stage. The employee onboarding best practices PowerPoint presentation is your chance to set the stage for a successful journey. Make it count. Be it a sample onboarding PowerPoint presentation or a new hire orientation presentation sample, take inspiration, but add your unique touch.

Now, armed with these tips and tricks, go forth and craft an onboarding experience that's memorable. Because hey, everyone deserves a warm welcome.

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New Hire Orientation Presentation Templates That Motivate

New employee orientation deck template for memorable content. Impress new hires with interactive employee onboarding presentation design beyond PPT .

Choose template by:

A business solution you can trust

What makes Storydoc better than PowerPoint or PDF?

With your same-old PowerPoint new hire orientation presentation design, you’ll never engage, let alone motivate. New hires don’t care for beautiful new hires welcome PPTs.

They want to learn what’s next in a way that keeps their attention. Powerpoints, though pretty, are still static, dull, and hard to understand.

Storydoc’s interactive employee orientation presentation design brings your content to life with animation, annotation, and narration that tell a story, not just present information.

What is the goal of a new hire orientation presentation template?

The goal of a new hire orientation presentation template is to provide a structured and engaging introduction to the company, its culture, and the role of the new employee. It aims to make new hires feel welcomed, informed, and prepared to start their journey with the organization.

What makes a good new hire orientation presentation design?

• Simplicity: Use clear and concise slides, avoiding clutter.
• Branding Consistency: Incorporate company colors, logos, and themes.
• Interactivity: Engage the audience with interactive elements like polls or Q&A sessions.
• Storytelling: Weave a narrative that connects the company's history, values, and vision.
• Visual Appeal: Use high-quality images, graphics, and animations.
• Clear Structure: Organize content logically, with a beginning, middle, and end.
• Relevance: Tailor content to the audience, addressing their specific needs and concerns.

Why use a Storydoc template instead of paying a design agency?

• Stroydocs are 2x more engaging than a typical agency-made new hire orientation presentation
• Our templates cost a fraction of the price you pay an agency.
• With Storydoc you can produce content about 5x faster than using the legacy design approach.

What should a new hire orientation presentation template include?

• Welcome Slide: A warm greeting and introduction.
• Company Overview: Brief history, mission, and vision.
• Team Introductions: Photos and roles of key team members.
• Company Culture: Values, traditions, and what makes the company unique.
• Role Clarification: Detailed job description, expectations, and goals.
• Training Overview: Outline of training sessions, resources, and timelines.
• Benefits and Perks: Highlight employee benefits, perks, and wellness programs.
• Policies and Procedures: Important rules, guidelines, and HR information.
• Interactive Session: A segment for Q&A, feedback, or group activities.
• Closing Slide: Thanking the new hires and encouraging open communication.

What are the main types of new hire orientation presentations?

• Company-Centric: Focuses on company history, values, and culture.
• Role-Specific: Tailored to individual job roles and responsibilities.
• Training and Development: Highlights training programs and growth opportunities.
• Interactive Workshops: Hands-on sessions for skill-building and team bonding.

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• Presentations

20+ Top New Hire Orientation PowerPoints for Onboarding and Training

Download Premium New Hire Orientation PowerPoint Templates for 2023 (Envato Elements)

Are you in-charge of onboarding and training new recruits in your company? Top-quality premium welcome slides from Envato Elements will help you put all relevant onboarding information into an impressive presentation.  

Here's a list of some welcome slides that come as PowerPoint templates to use in 2023:

Smart - Welcome Presentation PPT Template

This template comes with 30 unique slides and three pre-made color themes. Pick light or dark background colors for your presentation. Slides come with pre-built animations.

Infographics - New Job Presentation Training

Here's a modern and colorful training template with loads of infographics. Easily edit and customize any of these infographics to fit your presentation. These over 20 unique slides are compatible with all PPT versions.

Hyuma - Onboarding Presentation PPT

Hyuma comes with a total of 30 minimalistic slides. Easily edit all elements on PowerPoint. If you're new to PowerPoint, the help files will be helpful.

Leadership Training - Orientation in PowerPoint

Here's a training template. It comes with 25 modern, clean, and minimalistic slides. Drag and drop images into placeholders to customize within minutes. 

Jobtrain - Onboarding Presentation PPT

Jobtrain comes with handmade infographics and unlimited color options. You can fully customize any 25 unique slides to create your presentation. You also have a choice of light and dark backgrounds.

Roland - New Employee Orientation PowerPoint

Roland comes with a total of 35 slides for you to pick from. All colors and elements are editable, giving you complete control to customize slides to your needs. The template comes in PPT and PPTX. 

Management Training - Orientation in PowerPoint

Here's a modern and creative training presentation template. It comes with 35 slides in PPTX and PPT. The fonts used are Poppins and Open Sans.

Chandler - New Job Presentation

This template uses blue and yellow as the primary colors. These colors can be changed to your brand colors with a few simple clicks. There is also a help file included.

Instruction - New Hire Orientation Presentation Ideas

This minimalist template comes with 30 unique slides, five color variations, and handcrafted infographics. You can download and edit the template in Google Slides, Keynote, or PowerPoint. 

Teach Tech - New Hire Orientation PowerPoint

Teach Tech is a modern education or training presentation template. It comes with 20 clean slides. It has a combination of light and dark background. 

HR Rockstar - Orientation in PowerPoint

HR Rockstar has creative yet professional slides. Edit and customize all elements of this template easily, including the colors, according to your needs.

Human Resource - Welcome Presentation

This human resource template comes with over 100 unique multipurpose slides and five color themes. All shapes and infographics are pixel-perfect and easy to edit. 

Consult - New Hire Orientation Presentation Ideas

Consult is a simple and clean multipurpose training template. Slides come with animation and picture placeholders making customization a breeze. 

Teamwork - Orientation in PowerPoint

This template has 30 unique teamwork-related infographics, one on each slide. It uses a light background and contrasting colors for content. Easily change colors and sizes within PPT.

Reamor - New Employee Orientation PowerPoint

Reamor is a multipurpose human resource template. It comes with 30 unique slides and five color variants. Add your content and easily customize the infographics to create your outstanding presentation. 

Human Resources - New Job Presentation

This welcome presentation template comes with clean and professional slides. The template has features like six pre-made color themes, vector icons, and free fonts. 

Human Resources - New Hire Orientation Presentation Ideas

This new job presentation template comes packed with 1000 icon sets, animation, free fonts, and free support. It is also simple and easy to work with. 

Human Resources - Onboarding Presentation PPT

This template uses gradient colors to create modern and fresh slides. Pick from any of these 34 easy-to-edit slides to make your welcome presentation in minutes.

Human Resources - New Employee Orientation PowerPoint

This HR template comes with a flat design. It has 30 unique slides that have animation and transitions included. 

HR Infographics - New Hire Orientation Presentation Ideas

Looking for multipurpose infographics for your welcome slides? Here's over 20 unique slides with infographics. All elements are fully customizable.  

Multipurpose Business - Onboarding Presentation PPT

Here's a multipurpose template with 263 unique create slides and various color options. This PPTX file comes in a 16x9 full HD ratio. 

Work only with premium new employee orientation PowerPoint templates. Working smart lets you create impressive welcome slides regardless of your skill or time limitations. It also helps give the new hires a good impression of you and your company. 

Use a premium onboarding presentation template from Envato Element. Browse, download, edit, and welcome the new hires today!

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Free New Employee Orientation & Onboarding Slides PPT

This sample new employee orientation PowerPoint template offers your new hire a warm welcome and insights into company policy without overwhelming them.

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Creating a New Employee Orientation Template PPT Presentation?

Download our free powerpoint template onboarding slides.

Do you need help creating a new employee orientation PowerPoint presentation? If so, you're in luck! We have created a free downloadable new hire orientation PPT template that will make the process much easier. This PowerPiont deck covers all of the important topics that you'll want to discuss with your new hires during their onboarding process. It's meant to be used as a sample/example that should be edited to fit the specific needs of your company.

If you're responsible for onboarding new employees, then you know just how important it is to get them up to speed quickly. And one of the most important aspects of the onboarding process is orienting new hires to your company and its culture. This can be done in a variety of ways, but one of the most effective methods is through a PowerPoint presentation. We know that creating a PPT presentation deck from scratch can be a time-consuming task, so we are offering this free orientation template as a resource to help make the process easier.

By using our free PowerPoint template for new employee orientation, you'll be able to cover all of the essential new hire orientation topics, including company history and mission, policies and procedures, job expectations and responsibilities, introductions to team members, and company resources. Remember to customize it with your own specific information and branding.

So what are you waiting for? Download our free employee onboarding PowerPoint deck now and start creating a successful onboarding experience for your new employees.

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More Resources

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Why is using a new hire orientation Powerpoint so important?

It sets the tone for the rest of their time at your company, allowing them to understand expectations, company culture, and necessary information for their job. By taking the time to properly orientate a new employee, you're setting them up for success and potentially reducing turnover rates. You can add content to the new hire onboarding presentation make it an effective company introduction for new employees.

What should be in a the onboarding slides?

This will vary depending on your specific company and industry, but some common topics to include are the company's history, mission statement, core values, onboarding process, company's hierarchy, company timeline, company roadmap, job expectations and responsibilities, introductions to team members, and company resources. It's important to customize the presentation with information specific to your company. Be sure to update the slide content, slide orientation, and slide size as needed.

How often should new hire orientation template be reviewed?

This can vary, but it's generally a good idea to have a yearly review to ensure that new employees are well-orientated and current employees stay updated on any changes or updates. Additionally, new policies or procedures may be introduced throughout the year that should also be reviewed during these regular check-ins. You'll want to update the onboarding presentation template with new team leaders, new team members, relevant job training, organizational structure, and updates from other other departments or Human Resources.

What other methods can be used for new hire orientation besides an onboarding PPT?

Some companies may choose to have one-on-one meetings with individual employees, use an ESS system , hold group orientations, an office tour, or provide written materials such as an employee handbook. It's important to consider what will work best for your specific company, employees and onboarding process.

Can this new employee orientation template be used for re-orientation or training existing employees?

While the template may be able to serve as a base for creating a presentation about company updates or policies, it is primarily meant for onboarding new hires. It's important to regularly train and update all employees on necessary information, so consider creating a separate training PowerPoint or utilizing different methods for existing employees rather than using the same presentation. This new hire onboarding presentation is meant to be used in training sessions for newly hired employees.

Do you have any other resources for new employees besides this onboarding presentation?

Yes! We have a variety of articles and tips on our blog, including checklists and tips for successful onboarding . Your HR team can use these resources to craft an effective orientation program that aligns with your company mission, company policies, and company values. We hope this employee onboarding presentation template and other resources help all of your new hires get up to speed with their job duties, office equipment, the building's emergency exits, company tools, and company's work culture.

Can I use this new employee orientation Powerpoint template without licensing?

This new employee orientation PowerPoint template is free for download and use within your organization. No attribution is required. Resell, or distribution over the internet, or any other medium is strictly prohibited. TeamSense owns all rights, titles, and interests in and to the onboarding deck ppt.

By using this orientation ppt template, you agree to the terms and conditions set forth by TeamSense.com. This template is provided "as is" without warranty of any kind, either express or implied. If you'd like to use it for commercial purposes, please contact us for licensing options.

We hope you find this employee onboarding PowerPoint template helpful in streamlining the onboarding process for your company. If you have any questions or suggestions on how we can improve it, please don't hesitate to reach out to us at [email protected]! We would love to hear from you. Thanks for using our template!

How can this template be customized?

Any way you can think of! Change the presentation design to fit portrait orientation rather than a landscape orientation, select custom slide size, update it to match other employee training materials, or upload it to Google Slides if needed. This employee onboarding presentation template is meant to be as flexible as you need it to be for your employee onboarding process, company policies and company culture.

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Top 10 New Hire Orientation PowerPoint Presentation Templates in 2024

New Hire Orientation is a comprehensive PowerPoint presentation designed to facilitate the onboarding process for new employees in an organization. This editable and customizable presentation covers essential information such as company history, culture, values, policies, benefits, and expectations. It also includes an overview of the organizational structure, introductions to key team members, and a guide to resources available for new hires. The New Hire Orientation PowerPoint is a valuable tool for HR departments and managers to ensure that new employees have a smooth transition into the company. It helps in setting clear expectations, building engagement, and fostering a sense of belonging and alignment with the organization's goals. By providing a structured and informative onboarding experience, this presentation contributes to the overall success and retention of new hires, ultimately enhancing the company's productivity and employee satisfaction.

Employee Onboarding Powerpoint Ppt Template Bundles

Deliver a lucid presentation by utilizing this Employee Onboarding Powerpoint Ppt Template Bundles. Use it to present an overview of the topic with the right visuals, themes, shapes, and graphics. This is an expertly designed complete deck that reinforces positive thoughts and actions. Use it to provide visual cues to your audience and help them make informed decisions. A wide variety of discussion topics can be covered with this creative bundle such as Onboarding Process, Orientation, Hr Onboarding Software, New Employee Onboarding. All the elven slides are available for immediate download and use. They can be edited and modified to add a personal touch to the presentation. This helps in creating a unique presentation every time. Not only that, with a host of editable features, this presentation can be used by any industry or business vertical depending on their needs and requirements. The compatibility with Google Slides is another feature to look out for in the PPT slideshow.

Our Employee Onboarding Powerpoint Ppt Template Bundles are topically designed to provide an attractive backdrop to any subject. Use them to look like a presentation pro.

• Onboarding Process
• orientation
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New Hire Onboarding And Orientation Plan To Reduce Employee Turnover Complete Deck

Deliver this complete deck to your team members and other collaborators. Encompassed with stylized slides presenting various concepts, this New Hire Onboarding And Orientation Plan To Reduce Employee Turnover Complete Deck is the best tool you can utilize. Personalize its content and graphics to make it unique and thought-provoking. All the ninety one slides are editable and modifiable, so feel free to adjust them to your business setting. The font, color, and other components also come in an editable format making this PPT design the best choice for your next presentation. So, download now.

Employee Onboarding Plan is a comprehensive guide designed to facilitate the successful integration of new hires into an organization. New Hire Onboarding and Orientation Plan to Reduce Employee Turnover PPT aims to increase employee engagement, productivity, retention, and overall satisfaction. Furthermore, this complete Onboarding Process deck divides the plan into several phases pre boarding, initial onboarding, team-focused training and orientation, growth, mentoring and initial performance, and nurturing and employee development. Moreover, the New Hire Integration Program presentation further includes activities such as setting pre-onboarding communication, personalizing pre-onboarding, employee orientation, ongoing performance reviews and feedback, and formulating career advancement programs for employee professional and personal growth. Also, this Staff Integration Strategy deck includes digitizing the employee onboarding plan with the integration of the learning management system. Lastly, the Employee Orientation Plan template encompasses budget allocation and performance dashboard monitoring for attrition rate and employee experience assessment. Get access to this powerful template now.

• Employee Orientation Plan
• Staff Integration Strategy
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Orientation Training Communication Plan For New Hires

This slide showcases an orientation training communication plan for new employees of the organization. It further includes various steps such as welcome and introduction, new hire documentation, orientation video, etc.Presenting our set of slides with Orientation Training Communication Plan For New Hires. This exhibits information on five stages of the process. This is an easy to edit and innovatively designed PowerPoint template. So download immediately and highlight information on Orientation Video, Provide Various Credentials, Provide Training.

This slide showcases an orientation training communication plan for new employees of the organization. It further includes various steps such as welcome and introduction, new hire documentation, orientation video, etc.

• Orientation Video
• Provide Various Credentials
• Provide Training

New Staff Orientation Framework

The following slide showcases framework which helps boosting productivity and results in better employee retention. It presents information related to recruitment,onboarding,etc. Presenting our set of slides with New Staff Orientation Framework. This exhibits information on five stages of the process. This is an easy to edit and innovatively designed PowerPoint template. So download immediately and highlight information on Recruitment,Pre Onboarding,Onboarding.

The following slide showcases framework which helps boosting productivity and results in better employee retention. It presents information related to recruitment, onboarding, etc.

• recruitment
• Pre Onboarding

Key points to consider during new staff orientation plan

Introducing our Key Points To Consider During New Staff Orientation Plan set of slides. The topics discussed in these slides are Paperwork And New Hire Information, Welcome And Introductions, Office Access And Infrastructure, Induction Training. This is an immediately available PowerPoint presentation that can be conveniently customized. Download it and convince your audience.

Our Key Points To Consider During New Staff Orientation Plan are topically designed to provide an attractive backdrop to any subject. Use them to look like a presentation pro.

• information
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Strategic approach to develop organization orientation plan

This slide demonstrates a detailed process of introducing new hires or existing employees to new technologies, procedures and policies at workplace. It starts with facility tour and ends at employees evaluation. Introducing Strategic Approach To Develop Organization Orientation Plan to increase your presentation threshold. Encompassed with eight stages, this template is a great option to educate and entice your audience. Dispence information on Team Orientation Plan, using this template. Grab it now to reap its full benefits.

This slide demonstrates a detailed process of introducing new hires or existing employees to new technologies, procedures and policies at workplace. It starts with facility tour and ends at employees evaluation.

• Team Orientation Plan

New Hire Orientation Session Schedule

This slide showcase planned schedule to introduce new employee to organization culture and norms. It includes elements such as activities detail, start time, end time and session duration. Introducing our New Hire Orientation Session Schedule set of slides. The topics discussed in these slides are Company Introduction, Organization, Activities Detail. This is an immediately available PowerPoint presentation that can be conveniently customized. Download it and convince your audience.

This slide showcase planned schedule to introduce new employee to organization culture and norms. It includes elements such as activities detail, start time, end time and session duration.

• Company Introduction
• organization
• Activities Detail

New Hiring Orientation Activities Process

This slide illustrate the activities performed by human resource manager after onboarding of new employees. It includes elements such as overview of organization, organization nature, organization structure, expectations, protocols and policies etc. Introducing our premium set of slides with New Hiring Orientation Activities Process Ellicudate the seven stages and present information using this PPT slide. This is a completely adaptable PowerPoint template design that can be used to interpret topics like Organization Nature, Organization Structure So download instantly and tailor it with your information.

This slide illustrate the activities performed by human resource manager after onboarding of new employees. It includes elements such as overview of organization, organization nature, organization structure, expectations, protocols and policies etc.

• Organization Nature
• Organization Structure

Gamified Onboarding Icon For New Hire Orientation

Presenting our set of slides with Gamified Onboarding Icon For New Hire Orientation This exhibits information on three stages of the process. This is an easy to edit and innovatively designed PowerPoint template. So download immediately and highlight information on Gamified Onboarding, New Hire Orientation.

Our Gamified Onboarding Icon For New Hire Orientation are topically designed to provide an attractive backdrop to any subject. Use them to look like a presentation pro.

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New Hire Onboarding Orientation Plan

The purpose of this slide is to underscore how new hire onboarding checklist for streamlined integration expedites orientation process. It facilitates smooth integration of new employees into organizational framework. Introducing our premium set of slides with name New Hire Onboarding Orientation Plan. Ellicudate the one stages and present information using this PPT slide. This is a completely adaptable PowerPoint template design that can be used to interpret topics like Company Policy Overview, Office Buddy Assignment, Encourage Conversation, Onboarding Orientation Plan. So download instantly and tailor it with your information.

The purpose of this slide is to underscore how new hire onboarding checklist for streamlined integration expedites orientation process. It facilitates smooth integration of new employees into organizational framework.

• Company Policy Overview
• Office Buddy Assignment
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• Onboarding Orientation Plan

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New Hire Orientation Checklist & Best Practices (2024)

Updated: Apr 29, 2024, 8:33pm

Table of Contents

Why new hire orientations are vital, 10 best practices for new hire orientation, 1. choose the right day, 2. share the agenda in advance, 3. schedule one-on-one time, 4. automate paperwork, 5. provide an employee welcome packet, 6. introduce managers, 7. be mindful of information overload, 8. engage employees, 9. give an office tour, 10. improve as necessary.

Download Free Orientation Checklist

Frequently Asked Questions (FAQs)

Let’s be honest. It can be overwhelming to start a new job. That’s where new hire orientation comes in. Put simply, new hire orientation is when you introduce your new hires to their positions, colleagues and organization. As long as it’s properly planned and executed, a new hire orientation can help your new hires settle into their new roles and succeed.

Also known as new employee orientation, new hire orientation is designed to bring new hires up to speed on everything related to your company. It’s almost like a crash course in working with you. Not only can a new hire orientation make your employees feel welcome, it can reduce anxiety and clarify expectations right off the bat. It sets the stage for what they can expect and can prepare them for their new positions while boosting their engagement and reducing the risk of turnover.

New Hire Orientation vs. Onboarding

Despite the fact the terms “orientation” and “onboarding” often get used interchangeably, there are key differences between them. Onboarding is an ongoing process that begins during the hiring process and continues until new hires have settled into their positions. Orientation, on the other hand, is part of the onboarding process.

It’s usually a one-off event that’s hosted on a new hire’s first day. While orientation gives new employees a high-level overview of your company and team, onboarding goes into the details and dives into role-specific processes and procedures. You can think of new hire orientation as a first date and onboarding as the process of dating.

To ensure your new hire orientation is a success, keep these tips and tricks top of mind.

Be strategic about when you schedule your new hire orientation. If you know Mondays and Tuesdays are the busiest days for your company, for example, host your orientation later in the week on a Wednesday or a Thursday. You should be able to focus on your new hires throughout the day with no interruptions. After all, they deserve your undivided attention.

A few days before the orientation, send your new hires the agenda. Make sure it breaks down exactly what it will entail. This can prepare new employees and reduce some of the jitters and uncertainty that come with starting a new job. Also, don’t forget to set up their work areas in advance with a thoughtful welcome note as well as all of the supplies and equipment they’ll need.

Most orientations take place in a group setting. While this gives new hires the chance to meet one another and socialize, one-on-one time is also important. Managers should meet with new employees individually to get to know them on a more personal level and help them feel more comfortable before they begin working.

Before new hires can officially work for you, they’ll need to fill out various legal forms, such as W-4 tax forms, I-9 employment eligibility forms, state tax forms, direct deposit forms and nondisclosure agreements. Since completing all of this paperwork can be tedious and time-consuming, use software that will allow them to automate it.

A physical or digital welcome packet can be a huge asset during your orientation. Depending on your company and goals, it might include an organizational chart, a list of key contacts, your employee handbook and a glossary of terms you frequently use. To take your packet up a few notches, add a few branded items to it, such as a T-shirt or coffee mug.

If possible, get managers and supervisors involved at the start of orientation. By introducing your new hires to them, they’ll be able to put names to faces and feel more comfortable interacting with higher-level colleagues. Managers and supervisors can also go over your company’s mission and get new hires excited about what’s to come.

The last thing you want is an orientation that overwhelms, rather than excites new hires. That’s why it’s a good idea to split orientation sessions over several days, incorporate plenty of breaks and divide extensive topics into digestible chunks of information. Ideally, each session should last no longer than an hour. Not only does this reduce disruption, but it also gives your new employees the chance to absorb each set of information and recharge before the next session.

When your new hires are engaged, they’re more likely to retain information better. While you can stand in front of them and talk the entire orientation, doing so is ineffective. Instead, try to incorporate a mix of presentation styles, such as live lectures, recorded presentations, quizzes, games, explainer videos, Q&A sessions and group discussions. Your goal should be to make the orientation process fun and exciting so it doesn’t feel like a chore.

Even if your new employees will be on a hybrid or remote schedule, it’s important that they know their way around your office, building or campus. Orientation is the perfect time to introduce them to common areas, including the cafeteria, on-site gym, restrooms, vending machines and conference rooms. With an office tour, new hires will be less likely to wander around aimlessly on their first few days.

Your orientation is not set in stone. In fact, it can and should evolve over time. Ask your new hires for feedback so you know what’s working and what needs to be changed. By listening to them, you can identify content gaps, redundancies and other areas for improvement. Also, don’t be afraid to connect to key stakeholders in other organizations to learn more about their orientation process.

There’s no denying that hosting an orientation can be overwhelming for your company. With a new hire orientation checklist, you can stay organized and ensure you don’t forget anything important. Our free orientation checklist is worth exploring whether you’re a startup or have been planning orientations for years.

Bottom Line

Your employees are your greatest assets. That’s why it’s essential to ensure they get started on the right foot. Not only can new hire orientation help you get all of the legalities out of the way, it may engage your new hires, reduce turnover and increase productivity. Remember that new hire orientation is just one part of the employee onboarding process.

What are some tips for a virtual orientation?

A virtual orientation involves many of the same aspects as an in-person orientation. To increase its chances of success, send your employees everything they need in advance, create an agenda, initiate a few icebreakers, schedule breaks, plan a virtual lunch and leave some time for new employees to socialize.

How long should orientation take?

Many human resource experts believe that an orientation program should be anywhere from three hours to a full workday. If you keep it short, sweet and to the point, you’ll be less likely to overwhelm your new hires before they even start their jobs.

Should employees get paid for orientation?

Absolutely! The Fair Labor Standards Act (FLSA) states that the only time you don’t pay employees for onboarding is if the event is outside business hours, it’s not work-related and no work is being done. For example, a happy hour at a local restaurant does not require payment.

What are the five Cs of employee onboarding?

The five Cs of employee onboarding can make new hires feel welcome, valued and comfortable at their new jobs. These include compliance, clarification, confidence, connection and culture. Companies that incorporate them tend to enjoy greater onboarding success than those that do not.

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New employee orientation: What it is, checklist, and best practices

Sep 11, 2024

The Rippling Team

Table of Contents

As an employer, you know that a new hire's first impression can significantly impact their performance in the workplace—not to mention how long they stay with your company.

If the new hire’s experience is positive, especially during the first 90 days of working at your organization, you’ll lower the chances that they’ll turn over within their first year, which has significant costs for employers, both in terms of finances and productivity.

This positive experience starts with proper job orientation for new hires before they dive into their onboarding tasks. And it goes beyond paperwork and introductions. Orientation is about immersing new team members in your company culture, clarifying expectations, and providing the tools they need to excel.

This guide will help you create an effective orientation program that transforms new hires into productive, engaged team members. We'll cover essential elements, best practices, and how to leverage HR tools to streamline the process.

What is a job orientation for new employees?

Job orientation is a structured, one-time event that represents an introduction to your company, typically occurring on the new hire’s first day or within their first week . It provides key information about company policies, procedures, and culture, while familiarizing new employees with their work environment, team, and tools, and clarifying job expectations. As the initial part of the longer onboarding process, job orientation aims to quickly acclimate employees and provide a foundation for their success in the company.

Look at new hire orientation as an opportunity to make a strong first impression and set the stage for your new employee’s success. Depending on whether your team is remote, hybrid, or office-based, the orientation session may take place in a conference room or during a video call.

How long is orientation? Job orientation can last anywhere from a few hours to a full day, depending on your company's size and complexity. It should cover:

• Company overview, including your mission, values, and structure
• HR policies, including benefits, time off , dress code, etc.
• Introduction to key team members and departments
• How to set up necessary accounts and equipment
• Safety procedures and emergency protocols (if applicable)
• Tour of the facilities (if applicable)

Remember, orientation is about making new hires feel welcome and prepared in their workplace. It's your chance to reinforce their decision to join your team and set them up for a smooth transition into their role.

Employee onboarding vs. employee orientation: What’s the difference?

While these terms are often used interchangeably, onboarding and orientation are distinct processes, each crucial to integrating new employees.

Orientation is a one-time event that kicks off the onboarding process. It's focused on:

• Providing a warm welcome
• Sharing essential company information
• Completing necessary paperwork
• Setting up basic tools and access

Onboarding , on the other hand, is a comprehensive process that can span weeks—or even months. It involves:

• In-depth job training
• Goal setting and performance expectations
• Regular check-ins and feedback
• Gradual immersion into company culture and processes

Why are both processes crucial?

• Orientation provides the immediate information and tools new hires need to start their job. It reduces first-day anxiety and sets a positive tone for their employment.
• Onboarding ensures long-term success by providing ongoing support, training, and integration. It helps new employees become fully productive team members.

Together, effective orientation as the first step of the onboarding process can increase employee engagement and satisfaction, improve employee retention rates, boost productivity, and reinforce company culture. By investing in this entire process, you're not just filling a position—you're setting the foundation for a long-term, mutually beneficial relationship with your new hire.

The importance of new employee orientation

Let’s take a closer look at the ways a well-thought-out orientation process can benefit both your new hire and yourself as the employer.

Improved employee engagement

With a well-structured (and executed) job orientation, you set the tone for an employee's entire journey with your company. This gives you a unique opportunity to ignite enthusiasm about their new job and start building a sense of belonging from day one.

Reduced stress and anxiety for new employees

Starting a new job can be overwhelming, but orientation can minimize the jitters. Providing clear information and expectations upfront—for example, by sending a detailed orientation agenda in advance—helps new hires know exactly what to prepare for on their first day, which can significantly contribute to employees’ focus on learning and integration.

Fewer mistakes and workflow disruptions

Understanding company policies, procedures, and job expectations from the very first day can significantly reduce errors and misunderstandings down the line. When a new employee undergoes a detailed orientation on the company’s systems and processes, they’ll be able to ask questions and clarify any ambiguities regarding their responsibilities.

Accelerated time-to-productivity

Gallup found that it may take up to 12 months for a new hire to reach full (or the required) productivity at work. A well-designed orientation program can help new employees become productive team members more quickly by providing them with the necessary tools, information, and connections from the very first day.

Enhanced retention rates

Employees who experience a positive, informative orientation are more likely to feel valued and committed to the company. Orientation should help them feel welcome and supported during onboarding, like you genuinely care about them succeeding in your organization. This could motivate them to be even more productive and dedicated to company goals for longer.

As you can see, these benefits demonstrate that orientation is not just a formality, but a strategic tool for building a strong, engaged, and productive workforce.

New employee orientation checklist 

As an HR manager, developing a structured orientation program not only makes new employees feel welcome but also ensures they receive consistent, comprehensive information about your company and their role. This demonstrates your company's professionalism and commitment to employee success. It also helps new hires integrate more quickly and effectively into your organization, potentially avoiding mistakes and process bottlenecks down the lane.

The checklist you'll find below shows some of the key things your orientation program should cover on the first day and the first week:

• Warm welcome:
• Greet the new employee personally
• Provide a welcome package (company swag, office supplies, etc.)
• Have a welcome sign or message at their workspace
• Office tour:
• Show them around the workplace, including their workspace
• Point out common areas, if applicable (kitchen, restrooms, meeting rooms)
• Explain any office protocols, like how to book meeting rooms or lunch area etiquette they need to know
• Introduction to colleagues:
• Introduce them to their immediate team
• Make a note of key personnel they'll be interacting with
• Assign a "buddy" or mentor for informal support
• Company presentation:
• Provide an overview of the company's history, mission, and values
• Explain the organizational structure
• Employee handbook:
• Review key policies and procedures they need to know
• Explain time-off requests and sick leave policies
• Discuss dress code and work hours
• Technology setup:
• Ensure their workstation is ready (computer, phone, etc.)
• Ensure all necessary accounts and permissions are set up
• Provide an overview of the company's main communication tools
• Safety briefing (if applicable):
• Cover emergency procedures and exits
• Explain any relevant safety protocols
• Provide information on first aid facilities
• Compliance training:
• Schedule any required compliance or ethics training
• Ensure understanding of critical policies, such as data protection and confidentiality
• Paperwork completion:
• Assist with any remaining new hire paperwork
• Help with benefit enrollments
• Collect any necessary identification or work eligibility documents
• Schedule overview:
• Provide a schedule for the first week
• Explain typical daily and weekly routines
• Company culture introduction:
• Share company traditions and social events
• Explain any volunteering or community involvement programs
• Lunch plans:
• Arrange a team lunch or coffee break
• Provide information on nearby lunch options (if applicable)
• End-of-day check-in:
• Brief meeting to answer any questions
• Confirm the schedule for the next day
• Job responsibilities discussion:
• Have a detailed conversation about their role and responsibilities
• Discuss performance expectations and KPIs
• Provide an overview of current projects they'll be involved in
• One-on-one with the new manager:
• Schedule a meeting with their direct supervisor
• Discuss work style preferences and team dynamics
• Set immediate priorities and goals
• Team integration activities:
• Organize informal team lunches or coffee breaks (on-site or virtual)
• Schedule short meet-and-greets with key collaborators from other departments
• Include the new hire in team meetings and discussions
• Training sessions:
• Begin any necessary job-specific training programs
• Schedule company-specific training, like compliance or security
• Provide resources for self-paced learning
• Provide more detailed training on team-specific software
• Company products/services overview:
• Offer a detailed look at the company's offerings
• Explain how their role contributes to these products/services
• Company culture immersion:
• Share stories that illustrate company values in action
• Invite them to upcoming company events or activities
• Explain any unique company traditions or practices
• Goal setting:
• Work with the new hire to establish short-term goals (30, 60, 90 days)
• Discuss long-term career development opportunities
• Explain the performance review process
• Recap and feedback session:
• At the end of the week, recap key points
• Gather feedback on the orientation process
• Address any lingering questions or concerns
• Benefits deep dive:
• Schedule a session with HR to explain benefits in detail
• Provide deadlines for enrollment in optional programs
• Workspace personalization:
• Encourage the new hire to make their workspace more comfortable and personal
• Provide any ergonomic assessments if needed

Remember, new employee orientation is not just about information transfer—it's about making your new employee feel valued, prepared, and excited to contribute to their new job. Tailor these checklists to fit your company's unique culture and needs, and don't hesitate to spread out activities if they feel overwhelming on day one or the first week.

12 best practices for new employee orientation

The following best practices cover a wide range of aspects, from pre-arrival preparation to long-term integration of new hires, and provide HR managers with a thorough guide for creating effective new hire orientation and onboarding processes .

Here’s how to design and implement a stellar orientation experience:

Share the agenda in advance

Providing a clear agenda reduces anxiety and helps new hires prepare mentally for their first day. Send a detailed schedule at least 48 hours before the first day, including topics to be covered and any pre-work required.

Include clear information

Clear, concise information helps prevent confusion and ensures new hires retain crucial details about their role and the company. Create a "New Employee Handbook" that summarizes key information in an easy-to-digest format.

Automate paperwork

Automating paperwork reduces administrative burden and allows more time for meaningful orientation activities. Implement employee onboarding software solutions that allow new hires to complete necessary forms electronically before their first day.

Set up office and equipment before new employees arrive

Having everything ready shows professionalism and allows new hires to dive into their roles immediately. Create a pre-arrival checklist for IT and facilities teams to ensure workstations are fully set up at least a day before the new hire starts.

Explain the organizational culture of the company

Understanding company culture helps new hires integrate more quickly and align their work with company values. Incorporate culture-focused activities, such as a "culture chat" with long-time employees or a scavenger hunt that highlights company traditions.

Automate device allocation

Streamlining device allocation ensures new hires have the tools they need from day one, reducing downtime and frustration. Implement an IT management system that automatically assigns and tracks devices based on job roles.

Conduct surveys to receive feedback on the orientation process

Regular feedback helps you continually improve your orientation program and address any gaps or issues new hires may experience. Send out short, focused surveys at the end of the first day, first week, and first month to gather timely feedback.

Assign a buddy or mentor

Having a designated point of contact helps new hires feel supported and gives them a go-to person for questions or concerns. Match new hires with experienced employees based on job similarities or shared interests, and provide guidelines for the buddy/mentor role.

Incorporate interactive learning methods

Interactive learning increases engagement and retention of information, making the orientation process more effective for new employees. A few things you can include in your orientation program are:

• Role-playing exercises (especially for client-facing roles!)
• Gamification elements
• VR experiences

Extend orientation beyond the first week

Learning and integration continue well beyond the first few days, and ongoing support throughout the entire onboarding process can significantly improve new hire success and retention. Design a 30-60-90 day plan for each new employee, with regular check-ins, targeted learning opportunities, training sessions, and social events to ensure ongoing support and integration.

Use PEO services to streamline onboarding

Professional Employer Organizations (PEOs) can significantly simplify and standardize new hire onboarding process and ensure compliance with employment laws and other regulations if your employees are in the US. From paperless onboarding to tax registration in different states, a PEO can help you get an employee ready to hit the ground running in no time.

If you partner with a reputable PEO , like Rippling, you can enjoy comprehensive digital onboarding services, including paperwork automation, device provisioning and management, benefits administration, and compliance management.

Prevent information overload

Bombarding new hires with too much information at once can lead to confusion, stress, and poor retention of crucial details. Structure your employee orientation program into shorter, focused sessions that are held or automatically sent to employees (depending on task/session type) over several days or weeks. Aim for sessions no longer than 60 minutes, with ample breaks in between.

Here are a few notable examples of how different companies apply these best practices to their new hire orientation programs:

• Salesforce includes a "Culture Immersion Day" in its orientation program, where new hires participate in activities (like fireside chats with executives) that demonstrate the company's commitment to innovation, customer success, sustainability, and giving back to the community
• IBM uses an employee choice program where new hires can choose their devices before their start date, ensuring they get to work on a modern device they feel most comfortable and productive with
• Walmart uses VR technology in their associate training to simulate various in-store scenarios, allowing new employees to practice customer service skills in a safe, controlled environment
• Microsoft's "Buddy Program" pairs new hires with experienced employees for their first 90 days, helping newcomers navigate the company culture and build their internal network
• Buffer used to implement an onboarding "Boot Camp," but this program would overwhelm new hires with information impossible to absorb that quickly. The company changed its approach to orientation of new employees and now starts with pre-start emails (five in total), a central onboarding document, and daily email reminders with tasks.

Automated orientation and onboarding with Rippling

A well-structured new employee orientation program is essential for creating a positive first impression and making sure your new employee has all the resources available for them to excel in their role. And now, you can make the hiring and onboarding processes even more efficient.

Rippling Recruiting allows you to connect and automate every step of the employee lifecycle—from headcount planning to job posting to recruiting to onboarding. When you find the perfect candidate and you’re ready to start their orientation, Rippling makes it easy by automatically sending their offer letter, enrolling them in training, sending their devices , signing them up for app accounts, enrolling them in benefits, and more. It’s all because every app in Rippling is built on a single source of truth for employee data. Everything is automated—no manual data entry required on your part.

FAQs on new employee orientation

What are the three types of employee orientation.

The three main types of employee orientation are formal, informal, and ongoing.

• Formal orientation involves structured programs and presentations introducing new hires to the company's policies, culture, and expectations.
• Informal orientation occurs through casual interactions with colleagues and mentors, helping new employees acclimate to the workplace environment.
• Ongoing orientation extends beyond the initial period, providing continuous support and learning opportunities throughout an employee's tenure.

What is the most important part of a new hire orientation?

The most critical aspect of new hire orientation is creating a welcoming environment that fosters a sense of belonging. This involves clearly communicating the company's mission, values, and culture, helping new hires understand how their role contributes to the organization's goals.

Equally important is providing new employees with the tools, information, and connections they need to become productive and engaged team members quickly.

How do you plan a job orientation for a new employee?

Planning an effective job orientation starts with creating a comprehensive checklist covering all essential topics, from company policies to job-specific training.

You should involve various departments to make sure you’ve addressed all aspects of the new hire's role, and also consider spreading the orientation over several days. Use a mix of formal presentations, interactive sessions, and informal meet-and-greets to keep the new employee engaged and help them build connections within the organization.

Hire on all cylinders

This blog is based on information available to Rippling as of September 9, 2024.

Disclaimer: Rippling and its affiliates do not provide tax, accounting, or legal advice. This material has been prepared for informational purposes only, and is not intended to provide or be relied on for tax, accounting, or legal advice. You should consult your own tax, accounting, and legal advisors before engaging in any related activities or transactions.

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Creating A New Employee Orientation Your Staff Will Love

Victoria Worcman

August 4, 2021 | 1 min read

Tips To Create a Successful New Employee Orientation 

What is new employee orientation, what to include in your employee orientation , fun new employee orientation ideas.

The process of hiring new staff can be time-consuming and arduous. Recruiting the right talent for the job takes dedication to the hiring process, but what about after they’re hired? Once you’ve identified a candidate who is a great fit for your organization, you’ll have to onboard them in a way that is engaging, and exciting for them. While simultaneously delivering clear messaging about the policies and procedures at your company. 

It’s a delicate balance to both keep your new hires excited and inform them of administrative policies that they’ll need to know. There’s nothing quite like killing a new hire’s excitement for their new role by offering a dull and overwhelming first few days through boring employee orientation processes and long webinars that put them to sleep. 

Luckily, there are ways in which you can engage with your new staff and keep their enthusiasm high. In this guide, we’ll discuss what exactly an employee orientation is and how it differs from — or complements — the onboarding process . We’ll discuss best practices and fun ideas for employee orientations that are innovative and interactive. And finally, we’ll give you the tools you need to succeed in developing your own new employee orientation. 

Many people think that employee orientation is the onboarding process. But this isn’t true, your employee orientation is only a small part of the entire onboarding process. The onboarding process consists of filling out forms, introducing staff to each other, working with HR to get benefits in order, and a lot of other tasks depending on the type of organization you operate. 

Your new employee orientation is typically a presentation or interactive course for your new hires to get acquainted with the company culture as well as the policies and procedures you have in place. 

Employee orientation often gives employees a birds-eye view of the company. Sometimes it may include an introduction from the CEO or other times, it’ll be a meet and greet for all of the new staff, either way, your employee orientation is a great opportunity to set the tone of your work environment. 

So what needs to be included? We’ve created a new employee orientation checklist to help you prepare exceptional orientations for your staff. We encourage you to infuse your own brand and culture into this checklist, what are some ways in which you can add your unique culture to the items on the list? 

1. Your Brand, Mission, Vision, and Values

It’s best practice to start your employee orientation with your company’s mission, vision, and values. This sets the tone for the rest of the presentation. You can include your company’s history, information about the founder or current leadership, as well as discuss the vision you’d like to see the company achieve. 

Your values are another big selling point for new hires. It’s likely that they’ve already researched your company and found some alignment with your values to their own. This is a good reminder to talk about the values you have as an organization and provide examples of how you infuse them into your operations, marketing, and programs. 

Some examples of how you implement your values could be showcasing a current employee and their work with a client and customer. Detail how they exemplified the company’s values and discuss how it develops your positive and collaborative company culture. 

2. Introduction to Your Operations and Organizational Chart

After your mission statement and discussion on vision and values, it’s suggested to have a high-level overview of your current organizational chart. If your new employee orientation consists of interdepartmental new hires, then this can be helpful to see how they relate and connect to their colleagues. 

Bring in other team members outside of HR to discuss their roles and responsibilities within the organization. If you have a marketing team that works across departments, have them introduce themselves and describe how they support other department goals. 

Map out ways in which your employees work together and who they should report to if they have specific inquiries or questions that need to be answered. 

3. Administrative Policies & Procedures

Probably the least fun part of the whole presentation, but a necessary one. Every company has its own unique policies and procedures. If your team needs to learn how to report their time to management, this is a perfect opportunity to discuss that process. 

You’ll also need to go over certain policies around reporting employee misconduct and all the not-so-fun things to discuss during the onboarding process. Everyone knows this is necessary and expects it to be included in the orientation, but that doesn’t mean it has to be boring. 

Go over high-level details in the employee handbook, instead of going through the entire handbook, just point your new hires in the direction of where they can find it. Using tools like the Bites app can actually make employee handbook reviewal less overwhelming, by offering bite-size chunks of information at their own pace. 

4. Benefits, Paid Time Off, Etc.  

Your employee orientation program also typically covers the benefits package you offer. Many new hires will understand the high-level benefits packages that are available to them, but this can be a good opportunity to dive deeper into certain policies and benefits they may not have asked about in the interview process. 

Here are some benefits that you may include in your employee orientation process: 

• Health, Dental, and Vision benefits 
• Paid Time Off and Holiday Pay 
• Sick Leave and Disability
• Parental Leave Benefits and Policies 
• Educational benefits and programs your employees can enroll in. 
• Childcare subsidies, if applicable 
• Health and wellness opportunities for staff 
• Remote work policies and procedures 
• Additional benefits could include sabbaticals, reimbursements, and travel. 

5. Department Specific Information 

If you’re a larger company and deliver employee orientation by department, then you can add more specific information about the department they’re working within. Conversely, if you’re a midsize company, you may want to introduce your new team to all the departments within the company. 

Introduce them to department heads and give the presenter an opportunity to talk more about their department within the company and how their work informs the success of the department. 

Want to learn more? Let’s chat!

Who said employee orientation had to be a drag? Instead, it can be a great time to connect and learn more about your new team members. While nearly every employee orientation will have to include some form of administrative information, you can still make the orientation an exciting part of your overall onboarding process.

It’s proven that even one new hire can offset the company culture, so starting out on the right foot is crucial in both the new hire’s retention and the preservation of your organizational culture. 

1. Welcome Them With A Gift 

Instead of crowding them around in a boring beige office, gather them in a cool spot. If your office doesn’t offer this, you can have an offsite meeting at a coworking space or other beautiful event space. If you’re looking to do this remote, then send your employees a nice welcome gift. 

Some ideas for welcome gifts could include: 

• A swag bag of your branded items like coffee mugs, YETI tumblers, or laptop bags. 
• A gift card to a local coffee shop — or Starbucks 
• A handwritten note welcoming them to the team 
• Exclusive deals for your team members to local shops and restaurants

2. Use an App Like Bites to Deliver Your Orientation

You don’t have to use a regular, boring presentation for your orientation program. Instead, invest in technology that can help you grow as a company and as an employer. Tools like Bites, allow you to connect with employees in real-time as well as offer them snackable content that is easily digestible and able to be consumed at their own pace. 

Think outside of the typical webinar or Powerpoint presentation and implement new technologies that connect with your employees. With the tool, you can send quick updates to employees, as well as invite them to watch detailed, prepared training and onboarding videos like your employee orientation presentation. 

3. Invite them to a New Hire Summit or Conference

Another way to create enthusiasm and excitement around the onboarding process is to create a day (or week) around your newly hired talent. If you’re a larger company, invest in a new hire conference or summit. If you have employees around the country, invite them in to join in on a few days of presentations and activities. 

Adopting a new hire summit is a great tool to use is you have a lot of employees scattered through the country or globe. This can give them an opportunity to meet executive leadership, connect with other new hires, and learn more about the company in a greater, more engaging detail. 

4. Have an (optional) New Hire Game or Activity Planned

Not every employee is going to jump at the opportunity to join in on an icebreaker or want to play a game of Softball. And that’s okay, have some optional games or activities for new hires to do without calling too much attention to them. Have them perform a scavenger hunt through their onboarding docs, or invite them out to a baseball game after their first week on the job. 

There are a lot of different ways you can gamify the new hire and orientation process. Consider having quizzes (and rewards) at the end of your presentations. Make the rewards exciting, like a gift card or valuable piece of swag. A free pen isn’t an exciting reward. 

5. Have an Offsite Lunch or Happy Hour 

It’s best practice for an employee’s boss to take them out to lunch on the first day on the job. But this is a bit traditional. Invite them to a happy hour with other members of the team, so they can get a sense of how people interact and work together. It will feel much more comfortable with other employees at varying levels as opposed to a one-on-one with your boss. 

Another important thing is to invite the new hire before the day-of. This way they can prepare for their new day. Some people are on-the-fly planners, but not everyone. If your employees have families and things to attend to outside of work, don’t assume they can drop everything and attend a happy hour. Plus, you run the risk of them feeling obligated, which can be cause for an unnecessary start. 

6. Have Them Take a Personality Test 

Personality tests are a great way for employers to understand how their employees work as an individual and as a team. Personality assessments are a great tool for employers, but they also are a great value-add for the employee. 

Using certain personality assessments like the 16 Personality Types and StrengthsFinders can give individuals insight into how they perform best. This allows them to hone in their certain strengths and understand how others work as well. 

There’s no perfect new hire orientation template. Each will be unique to the organization that is conducting it. But there are best practices and creative ways to engage with your new employees. The orientation process is the first step in setting a strong foundation with your employees. 

Your employee orientation process will differ from another’s, and that’s perfectly normal — and expected. But implementing some of the best practices discussed, as well as incorporating fun and innovative ideas is a surefire way to retain top talent and keep employees excited to work for you. Whether you’re welcoming them with a gift, or throwing a fun, interactive scavenger hunt, connecting with your employees from day one is a definite way to build a positive company culture.

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How to Create a Successful New Hire Orientation

When you welcome a new employee into your company, new hire orientation is often an important component to ensuring that they get off to a strong start in their new role within your organization. The goal of new employee orientation is to welcome the new employee, get them integrated into the organization, and have them performing their new job successfully as quickly as possible. New hire orientation and onboarding work best when it's a comprehensive, systematic process of integrating new employees into the organization.

The components of a new hire orientation

In most organizations, there's a core set of information that you need to share with every new employee. Often new hire orientation looks like a fairly process-driven day: receiving policies, filling out forms, learning about payroll and benefits, et cetera. While these areas are important, it doesn't have to be just that.

New hire orientation done well can improve employee retention from the start. Research from Deloitte shows that 4% of new employees will quit after their first day, and 22% of employee turnover occurs in the first month and a half. It's not a surprise then that 79% of business leaders surveyed said onboarding is both an urgent and important priority. Onboarding is an opportunity to introduce new hires to the organization's culture, communicate its mission, and help new hires develop affinity with their new team.

At it's core, new hire orientation often includes information in areas such as:

• company culture
• company history,
• company leadership and the organization chart,
• benefits and benefits eligibility, and
• anything else relevant for the new employee to working in the new company.

In addition to these core components, your orientation program can also include what the employer will do for the employee. Here are some ideas:

• transportation program,
• employee assistance programs,
• employee perks,
• employee holiday and social events,
• charitable work done by the company,
• awards won by the company or teams,

How to create a new hire orientation program

Whether you're putting a new hire orientation together for the first time or revising an existing one, here are some tips on how to put together a successful new hire orientation.

Start by speaking with internal stakeholders

New hire orientations are often trying to address multiple stakeholders and solving for multiple goals. Who are the stakeholders and what are they trying to accomplish? You may be surprised by how many there are. For the HR and Legal department, this may be the right time for employees to complete and sign all necessary paperwork and receive training so they're in compliance with company policies. The hiring manager's goals are to get the new hire ramped up and in their new team and role as quickly as possible. The executive team may be focused on reinforcing specific culture and values in the organization. IT for compliance, facilities for security, and the list goes on.

While this process of meeting with internal teams to understand their needs may take time, it's an important process to go through. By identifying a list of their requirements, you can start creating a list of all of the necessary forms, trainings, processes, and communications that your organization wants a new hire to go through.

Dedicate time to considering the employee's needs

While it's easy to design a new hire orientation based on what internal teams need, dedicate time to considering the new employee's needs as well. What do they get out of it? Think about what the ideal outcome for them after orientation. Are you hoping they'll walk away from the new hire orientation excited and telling their friends about their new job? A great way to get ideas is to speak with recently hired employees and ask them what their primary questions were when they started.

If you only focus on the needs of internal teams, then your new hire orientation could easily sink into a morass of paperwork, mandated trainings, and long presentations. They will hear all about the company, rather than what their role is and how they can grow and be rewarded. Centering yourself on the new employee's needs is a good check against this. Research backs up the benefits of the employee-centered approach as well. In their paper "Breaking Them In or Eliciting Their Best? Reframing Socialization around Newcomers' Self-expression," published in the March 2013 Administrative Science Quarterly, a research team finds that shifting the focus to an employee's personal identity leads to an increase in both employee retention and customer satisfaction.

Don't let orientation end with the first day

After you've created your list of new hire items, review the list with a fine tooth comb and edit it thoroughly for clarity as well as relevance. Does the employee need to see these things right away when they start? Is this something they will find useful to them in their first week? The phrase "drinking from the firehose" comes to mind when it comes to new hire orientation. In the rush to provide as much information as possible, the flow of paperwork can become overwhelming.

An employee handbook is a useful tool for companies that want to provide information in a digestible format. Well-written handbooks are clear and easy to read, and focus not only on the necessary forms and policies but also communicate the organization's culture and values. Consider making your employee handbook available in a searchable digital format as well, rather than just a paper handbook. Tools like Notejoy are useful as a way to create a searchable and up-to-date repository of knowledge for your organization.

Include management and leadership in orientation

Management and leadership of an organization are just as important as the role and work itself to employee satisfaction. Rather than making new hire orientation a training run by the Human Resources department, incorporate senior leadership into the schedule by rotating speakers. That way, employees have an opportunity to interact with and ask questions of senior leadership from the first day.

A Gallup study found that 50% of Americans have left a job to “get away from their manager at some point in their career.” Manager satisfaction equates strongly with employee retention, and orientation is a great way to kick that off. Consider a manager new hire checklist as part of your orientation process to provide guidance for managers on what they should do. Here's an example below of a manager new hire checklist.

As part of the new employee orientation process, we want to make sure you and your new hire are set up for success. Planning ahead for their arrival will ensure you are able to get off to a strong start. Prior to the employee arriving you should:

• Notify the team that a new person is starting and what the person's job will be, and ask them to welcome the new employee.
• Prepare a set of interesting tasks for the employee's first week.
• Hold their first day on your calendar so you can meet them for lunch.
• Contact facilities to ensure that their desk is available and ready, arrange for parking pass, building pass, IDs if necessary
• Contact IT to make sure that their computer, phone, and any other accounts are ready for them. If possible, identify a team member to act as the employee's buddy.
• Gather a list of key people the employee should have coffee with or meet with in their first month on the job

Use Notejoy to manage your new hire process

Spend more time building high-performing teams and less time managing the onboarding process. With Notejoy, you can create a customized version of this checklist to streamline your entire employee onboarding process for managers throughout the team.

Share your checklist with the team

You can use this checklist as a template, and make a custom version for each employee and manager which starts.

Collaborate in real-time

Manage who has permission to view and edit each note. Edits happen in real-time, so everyone can stay in sync on what's been completed as it happens.

Fast and easy to use

Rather than setting up a complicated process or another complex form, Notejoy's interface is fast and easy to use. So everyone can get started quickly.

Additional Resources

• New Hire Checklist Template
• How to Put Together a Great Employee Handbook
• Four Free Employee Handbook Templates
• Five Employee Handbook Examples

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Transforming your onboarding presentation: key strategies for engagement.

Understanding The Importance Of Onboarding Presentations

Assessing current onboarding practices, designing an engaging onboarding presentation, implementing innovative techniques, measuring success and continuous improvement.

Make a memorable first impression on new hires by making your onboarding presentation exciting instead of dull. A corporate summary, core values, and expectations should all be included in the onboarding presentation to ensure that it is as effective as possible. 

Statistics about your company's growth and performance can be powerful communication tools. Integrating these data points lends credibility to your presentation and illustrates just how great your company is. Icebreaker activities and interactive elements further enhance engagement, making the onboarding experience exceptional , educational, and enjoyable.

An effective onboarding presentation is crucial for making powerful first impressions, setting the stage for active engagement, and aligning new hires with the company's core values and objectives. 

The Significance Of First Impressions

The new hire's initial perception of your company's work culture, values, and expectations will be shaped by your onboarding presentation. When you provide an engaging and well-organized presentation, you exude professionalism and a friendly vibe.

An effective onboarding presentation may ease new hires' anxieties and create a healthy work environment from the very beginning. 

Setting The Tone For Employee Engagement

For new hires to feel more connected to the firm, it is important to make sure they fully grasp the mission, values, and code of conduct.

A presentation that helps people understand their jobs within the organization includes a summary of the organization and detailed descriptions of each department. 

Highlighting opportunities for growth and development encourages new hires to fully commit to their roles and contributes to higher productivity and job satisfaction.

Aligning With Company Values And Objectives

Recruits must align with the objectives and core values of your business to perform consistently and behave ethically. An employee onboarding presentation should emphasize the organization's core principles, work culture, and policies and procedures.

It is important to go over the company's mission, ethical standards, and diversity programs with new hires to make sure everyone knows what the group is aiming for. By guaranteeing that workers behave in a manner that reflects the company's beliefs and goals, this alignment not only fosters unity but also increases the organization's overall integrity.

Photo by Nappy on Pexels

To ensure your onboarding presentation evolves from mundane to memorable, evaluating your current practices is essential. Focus on pinpointing common pitfalls, gathering valuable feedback from new hires, and analyzing metrics like retention rates and satisfaction surveys.

Identifying Common Onboarding Pitfalls

Many onboarding programs can feel too broad or overly detailed. New hires often experience information overload in their first week, which can be overwhelming. Ensure your new hire presentation remains clear, focused, and engaging to avoid this issue.

Another pitfall can be the lack of a centralized learning hub, which is crucial for smooth onboarding. Remote employees especially need easy access to training materials and company information. Assess the comprehensiveness of the orientation process and whether it meets the specific needs of different departments.

Gathering Feedback From New Hires

Both during and after the onboarding process, issues that need improvement can be found through formal and informal questionnaires. 

Encourage new hires to share their experiences during the first week and ask questions about clarity, engagement, and support. This feedback can help refine your onboarding presentation and processes. Creating an open line of communication helps new hires feel valued and listened to, which can foster a positive company culture.

Analyze Retention Rates And Employee Satisfaction

One common indicator of more serious problems is a high turnover rate with the onboarding process in the first year. Check if the onboarding initiatives match the job requirements established at the time of recruiting. 

Check whether satisfaction surveys highlight recurring themes about the onboarding experience. Look specifically at the satisfaction levels of remote employees compared to on-site staff to identify if specific improvements are needed for different groups.

Use this data to guide your adjustments. Implementing changes based on this analysis can significantly enhance the onboarding experience.

Drive Engagement with Great Onboarding Experiences for New Hires

To create an engaging onboarding presentation, consider crafting a compelling narrative, using visual aids effectively, and incorporating interactive elements. These steps will help your new hires feel welcome and informed , fostering integration into your company culture and mission.

Crafting A Compelling Narrative

Use storytelling to illustrate the organizational structure and team dynamics. Consider creating a roadmap that includes future goals and projects. This not only educates new hires but also inspires them to envision their growth within the company.

Use real-life examples to make abstract policies relatable. Highlight a typical day or share success stories of current employees. This approach will ensure trainees understand policies and guidelines in a meaningful context.

Using Visual Aids Effectively

Infographics, instructional videos, and graphs are examples of visual aids that improve comprehension and memory. To arrange your content rationally, start with a PowerPoint presentation or other comparable software. Focus on the important themes and bolster them with images to avoid clutter.

Include branding compone nts like the company's logos and colors. This gives new hires a seamless experience while also reiterating your brand identity. To help them acclimatize to their new surroundings, use maps to give them a visual tour of the workplace.

Incorporating Interactive Elements For Engagement

Stimulate involvement through Q&A sessions or conversational group sessions. To get input in real-time, use digital tools such as live polls and questionnaires.

Incorporate interactive training modules that require active participation. This can include simulations or role-playing scenarios that mirror real job tasks. Interactive infographics and clickable maps can make navigating company policies and guidelines more engaging.

Enhancing your onboarding presentation can significantly improve employee engagement and retention. 

Gamifying The Onboarding Process

Using gamification techniques in your onboarding presentation can transform mundane tasks into interactive and enjoyable experiences. For instance, quizzes on the company’s dress code and hierarchy can enhance their knowledge while making learning fun.

Icebreaker activities and team-building games promote early bonding among new hires and their colleagues. Utilizing trackable QR codes, easily scanned with a QR code scanner provides instant access to resources, making the onboarding experience seamless and engaging.

Personalizing The Presentation For Different Job Roles

Highlight information pertinent to specific roles, such as department-specific resources and professional responsibilities. Market the company culture, including the team collaboration program and the internal chain of command to help new hires slot into their roles confidently.

Include personalized sections that detail role-specific expectations and employee benefits, ensuring each team member understands their compensation and how they fit into the company hierarchy. This personalized approach can greatly improve the transitioning phase for new hires.

Integrating Technology For Seamless Onboarding Experience

Leveraging modern technology improves the onboarding experience by providing a more interactive and engaging platform. Using software for virtual onboarding sessions can help remote hires feel connected. Creating a central learning hub where new hires can access resources and collaborate with team members can significantly speed up their integration.

Making use of a QR code generator facilitates self-paced learning, minimizes confusion, and improves access to onboarding resources. Including interactive components like online tests and instant feedback gives new hires a better understanding of their responsibilities and what the organization expects of them.

Photo by Tima Miroshnichenko on Pexels

To transform your onboarding presentation from mundane to memorable, measuring success through key metrics, regular feedback, and fostering a culture of continuous improvement is crucial.

Tracking Key Metrics For Onboarding Success

Key metrics to consider include time-to-productivity, which measures the speed at which a new hire becomes productive. 

Monitoring employee retention rates helps you understand if new hires are sticking around, while employee satisfaction surveys provide insights into their experience.

Organizations can also use an employee scorecard to track individual performance, identifying areas for improvement.

Conducting Regular Feedback Surveys

Regularly conducted surveys, focusing on job satisfaction and employee well-being , provide valuable data. These surveys should be specific, asking about different stages of onboarding and the support provided.

Feedback should be logged and analyzed for trends. For instance, collected data's SWOT analysis (Strengths, Weaknesses, Opportunities, Threats) can spotlight areas requiring attention. This continuous feedback loop improves engagement and supports the organization in introducing necessary adjustments for better onboarding experiences.

Creating A Culture Of Continuous Learning And Improvement

Increasing the number of new personnel who actively participate in ongoing training sessions and development programs boosts output and effectiveness. Engagement and relevancy are guaranteed by routinely updating training materials in response to employee input.

Furthermore, encouraging an atmosphere that values open communication and regular feedback encourages development and growth, which raises staff retention and customer satisfaction levels. 

You can significantly boost employee retention and satisfaction with some swift changes to your onboarding presentation. Make a boring procedure exciting and memorable by emphasizing engaging tactics and continuous improvement initiatives.

About Author:  

This article is written by a marketing team member at HR Cloud. HR Cloud is a leading provider of proven HR solutions, including recruiting, onboarding, employee communications & engagement, and rewards & recognition. Our user-friendly software increases employee productivity, delivers time and cost savings, and minimizes compliance risk.

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New Hire Orientation

What Is New Hire Orientation?

Orientation versus onboarding, why it’s important to have a great orientation.

• Make new employees feel welcome . Orientation is a new hire’s first experience as an official member of your team. They may be nervous about entering a new work environment, so it’s important that they are met with a welcoming environment.
• Prepare new hires for the role you hired them for . No matter how experienced a new hire is, you have to set them up for success in your organization. Tailoring your new hire orientation to the specific role you’ve hired for can help ensure they get the right knowledge and resources to perform their job.
• Cover all federal and organizational legal requirements . New hire orientation should include completing mandatory paperwork . This includes federal documents like their W-2 and organization-specific documents like the employee handbook .
• Increase engagement. Orientation programs that help new hires feel comfortable in their work environment can increase their engagement early on, making for a happier, more productive employee.
• Reduce turnover. A new hire that experiences an orientation that prepares them for their new role and makes them feel like a valued part of the company is more likely to remain with the company.

What to Go Over in New Hire Orientation

1. organizational history, 2. introduction to executive leaders, 3. policies and procedures.

• Information about your company's commitment to equal employment opportunity (EEO) policies
• Harassment policies
• Safety and security procedures
• Disciplinary policies
• Paid time off (PTO) policies
• Other policies important to the organization

4. Payroll Procedures

5. department or division-specific information, 6. frequently asked questions (faqs), 7. any additional questions, sample new hire orientation schedule, before their first day - welcome message.

9:00 AM - Orientation Check-In and Welcome Breakfast

10:00 am - welcome presentation and agenda review, 10:30 am - company history, mission, and values, 11:30 am - breakout sessions to meet with division-specific managers, 12:00 pm - catered lunch break, 1:00 pm - executive team welcome, 2:00 pm - review policies, procedures, and employee handbooks, 3:00 pm - office tour, 4:00 pm - payroll procedures and faqs, orientation for remote employees, provide a schedule, familiarize them with the company culture, help them feel like part of the team, other tips for leading a great employee orientation.

• Don’t try to cover everything in one day . Cramming all of the information in one day is likely to overwhelm new hires and they will probably forget some of the information. Instead, break orientation into several days that allow them to absorb as much information as possible.
• Keep it light . New hires are typically nervous and anxious about starting a new position. Make it easy for them. Keep your orientation program light and welcoming.
• Utilize software and technology . Some orientation tasks can be completed independently using HR software and technology. A few tasks, like mandatory paperwork, can even be completed before the first day.

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23 Best New Hire Orientation Ideas For Onboarding New Employees In 2024

The first day at a new job can feel a lot like the first day at a new school where you’re the latest transfer student.

You’re unsure where to go, who to talk to, and what to do. It can be quite intimidating and overwhelming to a point where anxiety overshadows excitement. A strong new employee orientation experience helps counter these day-one jitters and sets your new hires up for success in their new role!

According to SHRM , employee turnover can be as high as 50% within the first 18 months of employment.

An effective onboarding process that begins with a robust new hire orientation helps ensure you’re starting things off on the right foot with your new employees and has a direct impact on employee turnover & retention rates.

New hires should leave orientation activities with a strong sense of what your company values, how it operates and where they fit in, and who they can contact for help as they navigate their onboarding experience.

We’re here to make your life a bit easier.

With a ton of employee onboarding tools and tips for hiring managers , it can be tough to sift through available resources to find the perfect new hire orientation ideas for your company.

Keep reading to discover our favorite new employee orientation ideas, activities, and icebreakers that will kick your orientation experience into the next gear!

New Hire Orientation Ideas 

1) employee welcome kit unboxing , “unwrap a warm welcome”.

Gifting your new hires an employee welcome kit is a fun way to start the orientation experience and make a great first impression! Whether you’re onboarding in-person or doing a virtual orientation, unboxing employee welcome kits together is a great way to kick things off your new hire’s first week.

Some items typically found in welcome kits include office supplies, company swag , and snacks. In addition to the kit, be sure you’re sending new employee welcome messages and providing periodic new employee announcements company-wide.

Why we love this new employee orientation idea: Unboxing a welcome gift helps immediately create an emotional connection between your company and your new employees. It’s also a great way to show your new hires that they’re officially part of the squad.

Best for staff orientation groups of: 20+ employees. While you can order or create welcome kits for a smaller group, we recommend ordering welcome kits in bulk for cost efficiencies and savings.

How to get started: Find the perfect employee welcome kit for your company! Goody  offers an awesome selection of curated welcome gifts to get you started.

2) New Employee Orientation Company Trivia 

“who doesn’t love a good trivia session”.

Company orientation material can be somewhat dry, so try gamifying the experience to create a more dynamic learning session! You can either send your new hires some company information before their orientation session or do a company overview during the orientation, immediately followed by the trivia activity. To provide a bit of extra employee motivation , throw in a gift card or a similar reward to the winning individual or team.

Why we love this new employee orientation idea: Rather than reading out facts and hoping your new hires retain the information, creating a trivia experience encourages your new hires to actively absorb this key information in a fun yet effective way. It also encourages team bonding and friendly competition.

Best for staff orientation groups of: 5 – 20 employees. While you can do this in a larger setting, we recommend 5-20 as the sweet spot to encourage participation without getting too overwhelming.

How to get started: Decide what company material is most relevant for your new hires and naturally lends itself to a gamified trivia experience. Some potential trivia topics include company history, company values, senior leadership names, company policies, and awesome employee perks. You can also set up a weekly email trivia contest to get new hires excited about joining the team!

3) Orientation Lunch

“lunch with a side of getting to know each other”.

This new hire orientation idea is a no-brainer! If you’re doing your orientation in person, carve out time for lunch and try pairing up individuals or creating small lunch pods to help your new hires get to know one another. If you’re hosting a remote orientation, send a digital gift card ahead of time so your new hires can order lunch. Bonus points: try providing a few introductory prompts to help generate conversation and keep it flowing.

Why we love this new employee orientation idea: Chances are your new hire isn’t going to know anyone else on Day 1, so hosting a team lunch is a guaranteed way to make sure your new hire isn’t eating alone in a corner on their very first day at a new job. It also helps create a casual setting where new introductions and connections can begin to form. You can also mix things up and host a new hire orientation happy hour event as well!

Best for staff orientation groups of: 1 – 5 employees. If you have a slightly larger group, that works as well, but it’s generally a good idea to keep lunches a bit smaller or break into small groups so people can truly interact with one another and begin feeling comfortable with their colleagues in this new setting.

How to get started: Plan ahead! Know the size of your orientation group and plan accordingly – Whether that’s booking a reservation, ordering lunch at the office, or  sending digital cards .

4) Meet The Team Scavenger Hunt

“get the team moving and the friendly competitive vibes flowing”.

After lunch, get your new hires moving with an interactive yet informational team scavenger hunt experience! You can do a simplified create-your-own version of this by identifying key landmarks in your office and leaving clues or trivia questions in those locations to find a reward at the end.

Or you can partner with an external company or application to create the scavenger hunt experience on your behalf. Either way, scavenger hunts are a unique way to introduce your new hires to their new work environment and encourage team bonding along the way.

Why we love this new employee orientation idea: We love that you can go as big or as small with this idea as your imagination and budget allow. We also love that scavenger hunts aren’t limited to a new hire activity but can be a great way for existing employees to bond as well!

Best for staff orientation groups of: 20+ employees. This activity works best if you can break your new hires into small teams of 4 or 5.

How to get started: Research companies or apps that offer a turnkey scavenger solution  to find the perfect fit for your new employee orientation program.

5) Good Cause ←→ Good Company 

“team bonding while giving back to the community: it’s a win-win”.

Wrap up the orientation day or begin orientation Day 2 with a group volunteering excursion. Find a cause that resonates with your overall company pillars or mission statements and organize a volunteer portion for your new hire orientation process. Your new hires will not only have the opportunity to bond with one another but also donate their time and effort to a great cause that is near and dear to your company.

Why we love this new employee orientation idea: Volunteering for a good cause not only creates a connection between your employees & your company but also between your employees and the community at large. It also shows that your company truly values and cares about the community in which it exists and encourages your employees to do the same.

Best for staff orientation groups of: 5 – 20 employees. You can obviously go bigger or smaller with this, depending on the organization you partner with.

How to get started: Reach out to local charities or nonprofits that align with your company values & mission. Work with this charitable partner to create an ongoing volunteer opportunity for your new hires and existing employees alike.

New Hire Orientation Activities 

1) jeopardy-style quiz game on company policy & procedure, “q: name a fun way to introduce company policies to your new employees a: what is a jeopardy game”.

A fun onboarding activity or game is a Jeopardy-style quiz session. Company policies and procedures may not be the most thrilling onboarding topic, but it is an important one. We recommend pulling questions from documents such as your work-from-home policy , employee handbook, and other training materials to create your Jeopardy question board.

Why we love this new employee orientation activity: It puts a fun spin on what can be a dry topic. We’ve all read and acknowledged the receipt of company policy & procedure documents when beginning a new job. This activity brings that document to life in a memorable way.

Best for staff orientation groups of: 5 – 20 employees. While this activity could work in a smaller or larger setting, this mid-size range lends itself well to multiple Jeopardy rounds where you can swap employees in and out for each round.

How to get started: Use your employee handbook to create questions and answers for your Jeopardy game and assign point amounts based on the difficulty level of each question. You can also use this tool  to help send out and score your new employees’ quizzes.

2) Survey Says Game 

“survey says… that this is a great orientation activity”.

Another awesome and interactive new hire orientation activity is a Survey Says game! Recreate this classic game show by creating questions around the company culture, values, mission statements, people, products, and more. You can either create your own format or partner with an external company to host the game on your behalf. Either way, this is a great activity for both virtual and in-person new employee orientations.

Why we love this new employee orientation activity: We love how a Survey Says format gamifies the orientation experience. It’s an entertaining way for your new hires to get to know your company and begin forming a connection with your company culture.

Best for staff orientation groups of: 20+ employees if you’re utilizing a third-party company to host or 5-20 employees if you’re taking the reins.

How to get started: Decide if you’ll be partnering with an external company to host the Survey Says game or if you’ll be creating one internally. This will most likely depend on budget and size or your orientation class. We recently played a game with Weve and had a ton of fun!

3) Speed Dating Q&A Session With HR Or Leadership Team

“set the timer and open the question flood gates”.

Asking questions can be a bit intimidating, especially in a new work environment. Create a safe space for your new employees to ask questions by organizing “speed dating” Q&A sessions with HR and leadership executives. Be sure you lay out the format and ground rules for the Q&A sessions including how long each speaker will be fielding questions, how to submit a question, and if any follow-up will occur.

Why we love this new employee orientation activity: This orientation activity encourages your new hires to ask questions without fear and lets them know that your company values inquisitiveness and an eagerness to learn.

Best for staff orientation groups of: 5 – 20 employees. You want the group to be large enough that questions are submitted yet small enough that people feel comfortable asking the questions.

How to get started: Create and confirm a rotating schedule of HR and department leaders to sit in the hot seat for these Q&A sessions.

4) Mission Statement Mad Libs

“a new spin on a classic game”.

Another fantastic new hire orientation activity is mission statement mad libs. For this orientation activity, you would take your company mission statement(s) and remove key nouns, verbs, and adjectives to create a mad lib. Without showing the team the mission statement, ask them for words to fill in the blanks you’ve made. You’ll likely end up with some pretty silly mission statements but will work your way towards one that fits with your company’s after a few rounds.

Why we love this new employee orientation activity: Everyone loves a funny mad lib. This is a fun and interactive way to get your new hires thinking about the company’s mission statements.

Best for staff orientation groups of: 1 – 5 employees. This game can also work with a larger group, but this activity lends itself really well to a small group activity.

How to get started: Decide which mission statements you’d like to use for the game and prep for what words you’ll be removing and which would be the best placements for the mad lib suggestions.

5) “Who Am I?”

““who am i”: leadership team edition”.

“Who Am I?” is a popular guessing game in which players ask yes or no questions to guess the name of someone or something. In this new hire orientation version, you’re trying to get your new hires to guess the name of specific leadership team members or important past company leadership names, i.e. who established the company. Questions should be based on the characteristics or facts about the person. This is a fun way for the new hires to get to know a bit more about the key leads at their company.

Why we love this new employee orientation activity: It can be overwhelming learning the leads and organizational structure at a new company. This activity helps your new hires do just that in a no-pressure environment.

Best for staff orientation groups of: 5 – 20 employees. In a mid-size orientation setting like this, it ensures you have enough questions generated from the group but it’s not intimidating to guess either.

How to get started: Decide on what leaders and names will be included in this activity and create some Yes and No questions based on the names identified.

New Hire Orientation Icebreakers 

 1) five-minute quick trivia , “and the trivia topic is… you”.

Five Minute Quick Trivia is an entertaining ice breaker where your new hires can answer some fun trivia questions about each other. A simple way of organizing this ice breaker activity is to have some pre-generated trivia prompts for your new hires to create answers for. For example, the trivia question prompt could be “What is my favorite dish to cook?” The new hire would then list out 4 responses with their actual answer included. Participants would then guess which of the 4 options is the correct answer.

Why we love this new employee orientation icebreaker: Trivia is a super fun and interactive way to break the ice and allow your new hires to get to know each other.

Best for staff orientation groups of: 1 – 5 employees. This icebreaker works well in larger groups too.

How to get started: Identify the trivia question prompts and how you’d like to organize the gameplay. You can also set up a free trial with Water Cooler Trivia to help manage your five-minute trivia contests!

2) Two Truths & a Lie 

“can you identify the lie”.

For this icebreaker activity, every participant needs to come up with two truthful statements and one lie about themselves. One at a time, each new hire will share their statements and the group must identify which of those 3 statements is a lie. This is a super fun way to not only break the ice but get to know your colleagues in a fun and relaxed way.

Why we love this new employee orientation icebreaker: This game usually results in some pretty awesome discoveries about people. We love that it encourages your new hires to get out of their shell and share a little bit about themselves.

Best for staff orientation groups of: 1 – 5 employees. You can obviously do this icebreaker activity with a slightly larger group, but if you’re in a time crunch a smaller group setting lends itself perfectly to this activity.

How to get started: Give your new hires a few minutes to craft their 2 truths and a lie statements. It can be tough thinking of something on the spot, so giving your new hires some time to think about their statements helps put them at ease. You can also welcome an onboarding host from Weve to help moderate your game for your new hires.

3) Fun Fact Roundtable

“fun fact roundtables are… fun”.

Fun fact roundtable is a short and sweet way to break the ice at your new employee orientation. This activity is pretty self-explanatory, but essentially, you ask each new hire to share a fun fact about themselves. Encourage them to be silly about it and not take this activity too seriously. Maybe they have a fun hobby or a secret talent? This is their time to shine!

Why we love this new employee orientation icebreaker: We love that this icebreaker encourages participants to share a fun aspect of their lives or personality with the group. It gives some great insight into who the person is and what their interests are.

Best for staff orientation groups of: 5 – 20 employees. This could also work for a smaller or larger group since it’s a pretty quick icebreaker exercise.

How to get started: Kick this icebreaker off by having the orientation leaders share their fun fact first. This is a great way to set a positive tone.

4) Get To Know You Questions

“what better way to get to know someone than to ask questions”.

Get to Know You questions are a great way to (you guessed it…) get to know your colleagues! Some example questions include:

• What was your first job?
• What was your first concert?
• What’s your favorite food?
• What’s your favorite vacation destination?

Why we love this new employee orientation icebreaker: We love this orientation icebreaker because it encourages your new hires to get to know each other on a more personal level and helps people find common ground.

Best for staff orientation groups of: 5 – 20 employees. With a larger group, this can take up quite some time in the agenda, so plan accordingly.

How to get started: Create a set of 3-4 Get to Know You questions for each new hire to answer.

5) Would You Rather

“would you rather: ice breaker edition”.

We’re all familiar with the classic game Would You Rather. In this game, you ask players if they would rather pick X or pick Y. For this orientation icebreaker edition, create questions about the workplace or work-life. For example, would you rather bike to work or drive? Or, would you rather work in a bustling environment or a quiet work environment? Don’t be afraid to get silly with this activity as well and throw in some non-work-related questions as well!

Why we love this new employee orientation icebreaker: This is a unique way to learn more about your new hires because it provides a little bit more insight into their preferences and can get pretty humorous too, which adds a lightheartedness to your orientation session.

Best for staff orientation groups of:  5 – 20 employees. This can work in a smaller or larger group as well, but you want to ensure you have enough people playing to both generate and answer enough Would You Rather questions .

How to get started: Get the ball rolling by creating a list of Would You Rather questions to kick things off, then encourage your new hires to come up with some questions of their own for the group.

Benefits Of Planning A New Employee Orientation Activities 

✅  Benefit #1: Makes new employees feel welcome and comfortable on their very first day, reducing nerves and anxiety.

✅  Benefit #2: Provides new employees with important company information in a concise and engaging manner.

✅  Benefit #3: Motivates new employees to dive right in and learn as much as possible about the company they’ve joined and their role.

✅  Benefit #4: Establishes the foundation for company pride and loyalty amongst your new employees.

✅  Benefit #5: Contributes to the creation of an effective and productive workplace by arming new hires with the resources needed to succeed.

New Hire Orientation Tips

Craft an agenda for your orientation day..

🗓 Create an agenda and share it with your new hires prior to the session so they know what to expect.

Create time blocks.

⏱ You want to be sure you’re breaking the day up so people don’t lose focus. Switch between activities and speakers and be sure to carve out breaks.

Keep your new hires fueled throughout the day.

🥨 Whether hosting an in-person or virtual onboarding session , you want to keep your new hires energized. Have snacks handy and lunch provided.

Keep it positive.

😊 It’s only the first day. Don’t expect your new hires to already know everything about the company. It’s more than okay for them to learn along the way. In fact, that’s really the goal of a new hire orientation.

Determine your technical and resource needs.

👨🏽‍💻 Based on your agenda, identify what you may need from a technical or resourcing perspective. For example, do you have A/V or tech needs that IT may need to assist with? Are there activity printouts or slides that you need to prepare? It’s important to identify and pre-plan so that you’re fully prepped and your ordination day runs smoothly.

Continually improve your new hire orientation.

📈 You want to ensure each new hire orientation is even better than the last. Be sure you’re keeping your new hire activities and content up to date and continue to evolve the process as you learn more about what works well and what does not.

Survey your new hires.

🙋🏽‍♀️ Provide your new hires with a brief survey before joining to provide your HR team with information on their interests, dietary restrictions, and hobbies so you can utilize these facts during the orientation session. Additionally, after the orientation session, send a follow-up survey asking your new hires if there are any lingering onboarding questions or feedback on areas for improvement as it relates to the orientation experience.

New Hire Orientation Strategies for Before, During & After

Let your new hire come in a little late

Starting a new job isn’t easy. Tell your new hire he can come in by 10 on his first day. This will give him leeway to sort out his commute and get over first-day jitters.

Set up a team lunch

Organizing a team lunch for a new hire to get to know his teammates will not only help him feel comfortable, but also help him get acquainted with the relationships and resources he needs to crush it during his first few weeks at work.

Decorate his/her desk with swag

There’s nothing like a balloon and some free company swag to make a new hire feel special on their first day. Before the new hire arrives, spruce up their desk with a curated welcome kit , welcome letters and all the practical information he/she needs in order for their first day to go smoothly. Newbies will match their co-workers, feel welcomed, and instantly look like “one of the gang.”

Swag.com makes the process of finding and customizing the perfect products a breeze. Use this site to get everything from branded backpacks to office supplies to fitness gear.

Pro-Tip: You can create a custom swag box that gets sent to new hires. This is a great way to kick-off a new employee’s experience at your company and show them that you care!

Ensure the new hire a 1-on-1 with his manager

Assign an office buddy

When you’re new, it can be hard to socially branch out past your team. An easy way to fix this problem is to assign an office buddy on another team member that can serve as a social ambassador and a useful source of insight into how the rest of the company operates.

Bonus resource:   HR Cloud Onboarding Checklist

Get his or her name right before he walks through the door

Nobody feels comfortable when their name is mispronounced. Figure out how his name is pronounced, spelled, his preferred gender pronouns and if he likes to go by a nickname. Try to establish this before his first day and share it with others on his team.

Ask senior leadership for input

Senior leadership are responsible not only for generating revenue and building the business, but also for company culture and human capital. Before you develop your new hire orientation process, ask senior leadership for feedback on what information should be included and how new team members should be welcomed to the company.

Give insight into company structure

Share the company’s bigger picture your new hire and detail how their work will help the company grow. Explain how the company is structured, each department’s function and who key company leaders are. This is a great time for the new hire to bring up what’s on his mind. Assure him that you’re happy to answer any question, big or small!

Bring the company to life

Your company is so much more than an org chart and a fancy logo. It’s a hive of innovation, driven by vibrant personalities and big ideas. Not showcasing these to new employees is a wasted opportunity.

Swap your text-heavy company history and floor plans for a video tour of where the company has come from and where it’s headed. Include brief features on key employees, especially your owner or CEO – even if they’re reluctant!

If your new hires are based in remote offices or work in a virtual team, share the tour with them through video alerts so that they aren’t neglected.

At SnapComms , they have personal bios written for every new staff member. New hires have their face and story displayed prominently to alleviate any awkward introductions, while they can read the bios of everyone else online to find ‘buddys’ with whom they can make a connection.

Share company history and core values

Give your new hire context into how the company came to be and what inspires the everyday decision making. By sharing the company’s history and the core values, this will give him social insight into the culture of the company and valuable guidance for how to navigate his role.

Introduce department heads

What better way to showcase company culture and structure than by introducing your new hire or hiring class to department heads. Giving the new hire the opportunity to speak with the leaders of the company not only gives him a chance to understand how the teams work together, but also how each department’s work ladders up to advance the company’s objective. If it’s unrealistic for department heads to meet with each new hire, have them talk to each hiring class. Be sure to include time for a Q&A so no questions go unanswered.

Clue your new hire into key unspoken rules

Every company has unspoken rules that determine the way the company operates and employees behave. Give your new hire a hand and share these up front during the onboarding process . They will be grateful and this small gesture will empower them to have a smooth transition into your company’s culture.

Provide a glossary of company acronyms and buzzwords

Every company has their own professional world and company culture. Along with this comes a highly specific language consisting of specialized acronyms and words. Share these with your new hire so he doesn’t feel left out or confused. If you don’t already have a glossary on-hand, it may be time to create a working document that can be easily accessed and shared.

Set clear expectations

Write a list of the new hire’s responsibilities, who from the company he’ll be collaborating with for each project and upcoming deadlines he’ll be expected to meet. These sorts of details can fall through the cracks during the flurry of the first month on a job, or just seem obvious to the hiring manager and not to the new hire. Make it crystal clear, setting your new hire up for success. Present this list to your new hire and let him ask questions.

Give him a tour of the office

The very first office tour is an exciting activity for any hire since this will be their new working environment and where they’ll spend most of their time. Show him where different teams sit, where the bathrooms are and the kitchen with the best snacks. On an overwhelming first day, this information does wonders in easing the new hire’s feelings of disorientation.

Offer tech help

Nothing sets back a new hire from getting started like a technology roadblock. Provide a cheat sheet with all the wifi, login and software info. If possible, have an IT person on hand to help your new hire set up his computer, troubleshoot tech problems and acquaint himself with the software your company uses.

Run through company benefits

Your new hire will likely have questions regarding your company’s corporate, medical and financial benefits. Take time to explain these in simple terms, and allow time for him to ask questions.

Introduce your new hire to his new friends

Let’s be real, starting a new job, and familiarizing yourself with a new team and company, can be scary and intimidating. One way to make the new kid on the block feel at home is to introduce him to his new office mates. So get out of your desk chair and onto the floor—walk the new hire around the office, introducing him to his team and the other people in the company he’ll be working with closely. This group should also include the go-to IT person, the office manager, the receptionist if they haven’t properly met, and his HR representative.

In addition to physically walking the new hire around the office, have his manager send a company-wide email with a short intro about the new hire (potentially written by the new hire himself) on his professional background, who he is and where he comes from. This small gesture, coming from a manager, will make the new hire feel welcome and like his manager is proud to have him on the team , which is always a great feeling.

Ask his birthday

Companies celebrate employee birthdays in different ways. Whether they do this by giving the employee the day of their birthday off or by sharing some cake in the afternoon, be sure to ask whether he’s comfortable sharing this information with the team and celebrating as a group .

Celebrate with a happy hour!

Most people wouldn’t object to chatting with their new teammates over a beer and some bar snacks. This is also a great way for the new hire to familiarize himself with the team’s culture and learn about the work he’ll be doing in a low-pressure environment.

Give your new hire a roadmap for the next month

This should include a calendar of upcoming company events, along with key things he should learn in his first month to enhance his productivity and success.

Reinforce Orientation Ideas

Everyone know that the first days of a new job can be a whirlwind. To make sure all this information and introduction is solidified, you can easily roll out a comprehensive program that includes various elements of these orientation ideas with OrgLynx . OrgLynx’s mobile app and software allow new hires to learn more about your organization, connect with colleagues, quiz them on the essentials and more to create an overall culture and organization introduction.

New hires will be prompted to complete different types of challenges and tasks like snapping photos, taking videos, answering questions, providing feedback, scanning QR codes and more. The team at OrgLynx will help you get your program setup for you so implementation is a breeze, and the program can run completely automatically to give a personalized feel to each new hire you bring on. Program duration is flexible but best results see a program targeting the new hire’s first 90 days. OrgLynx performs equally well with a remote onboarding program . Best for companies over 100 employees.

Ask for feedback

After your orientation, ask your new hire for feedback. Does he have any remaining questions? Was there any information not included that he’d hoped to receive as a new employee? Did he feel the information he received was useful? Some companies like to provide a new hire orientation feedback survey, others have the HR professional leading the orientation ask casually. It’s up to you, but don’t skip the step. It’s crucial to improving the process over time.

After all is said and done, new hire orientations take a lot of work. But it pays off–with increased employee retention, loyalty and productivity , new hire orientations increase the success of the company overall.

Don’t overlook the importance of a thorough new hire orientation. A Bersin by Deloitte study calculates that “4 percent of employees leave after a disastrous first day and 22 percent of staff turnover happens in the first 45 days of employment.” First impressions matter, for the employee as much as for the employer .

Research also shows that new hire orientations play a critical role in helping new employees understand their responsibilities, grasp the role they play in their company’s broader mission and integrate into company culture . Capitalize on this opportunity to position your incoming employees for long-term success at your organization.

You have the power to help new hires start the job on the right foot and increase employee retention . Your effort here will certainly pay off.

People Also Ask These Questions About New Hire Orientation Ideas 

Q: how long should a new hire orientation activity last .

• A: A new hire activity should last between 20 – 60 minutes depending on the activity and the number of new hires in your orientation. An effective new hire orientation should warmly welcome your new employees while providing them with a meaningful introduction to your company’s culture, people, and policies.

Q: What are some unique employee orientation activities to play? 

• A: Some unique employee orientation activities include Survey Says, Mission Statement Mad Libs, and ‘Who Am I’. While working your way through your in-office or remote employee onboarding checklist , be sure you have orientation activities towards the top of that list as they’re a critical piece of any strong onboarding program.

Q: What documents should I have for a new employee during new hire orientation? 

• A: You should have your employee policy handbook and any new hire resource materials handy. Additionally, if there are supporting documents for any of the planned activities, have these ready to go too. Lastly, make sure your new hires have brought in the necessary HR new hire paperwork as well.

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This is a very conscientious and well organized plan for new hire orientation. Thank you for the tips and the blueprint.

Happy to help, Joshua!

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